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12-20-1993 - Regular 'W ... CITY COUNCIL OF EDGEWATER REGULAR MEETING DECEMBER 20, 1993 7:00 P.M. COMMUNITY CENTER MINUTES CALL TO ORDER: Mayor Hayman called the regular meeting to order at 7:00 p.m. in the Community Center. Mayor Hayman wished everyone a Merry Christmas and a Happy New Year. ROLL CALL: Mayor Jack Hayman Councilman Kirk Jones Councilwoman Louise Martin Councilman Michael Hays Councilman David Mitchum City Attorney Krista storey City Manager George McMahon City Clerk Susan Wadsworth Police Chief Lawrence Schumaker Present Present Present Present Present Present Arrived at 7:06 p.m. Present Present INVOCATION, PLEDGE OF ALLEGIANCE The invocation was delivered by Reverend Hampton, Bella vista Baptist Church. There was a pledge of allegiance to the Flag. Mayor Hayman asked for discussion and agreement from Council regarding rules of order and modification of the agenda. Mayor Hayman asked Council to allow the citizens who desire to provide commentary prior to deliberation of a specific item by the Council rather than during citizen comments. He recommended a three-minute rule. Mayor Hayman asked the citizens who wanted to talk about a particular issue to please reserve their time to that item on the agenda. Mayor Hayman had the consensus of the Council. Mayor Hayman asked Item 7C - Discussion regarding referendum for road paving be addressed earlier in the agenda. Councilman Hays asked this item be moved up on the agenda. There was no objection from any member of the Council. Discussion reqardinq referendum for road pavinq Councilman Hays explained why he requested this item be put on the agenda. Councilman Hays does not feel this should be a political issue. He spoke about directing staff to look at financing a few weeks ago. He spoke about the banks being willing to work with us on financing. He spoke about the concerns of citizens using the dollars that have been spent on stormwater. Councilman Hays feels if Council can't make the decision, we need to turn it over to the voters on a referendum. ... ,.."", Councilman Mitchum gave a proposal he feels is feasible on the paving program. He stated the latest figures he has gotten are in the $11 million range. He stated a big portion of that is stormwater fees. He could not recall anyone ever being assessed for stormwater or drainage problems in the past. He stated all of the paving that has been done, has been done under the 1/3, 1/3, 1/3 method and feels it is not fair to charge the remaining people that do not have paved streets a 100% assessment. Councilman Mitchum stated Mr. McMahon informed him of the $11 million, 45% constitutes drainage improvements. Councilman Mitchum made a presentation on the 60% paving plan, 40% drainage plan and the 70% paving plan, 30% drainage plan. He presented cost figures for each plan. He stated he supports the 60/40 plan. Councilman Mitchum stated stormwater is a City-wide improvement. He spoke about Florida Shores being a major problem for stormwater. He suggested raising the $3 per month fee for stormwater to $5 or $6 per month. He stated by raising the stormwater fee, it would generate $680,000 per year. Councilman Mitchum stated the Department of Environmental Regulation has changed its name to Department of Environmental Protection. Councilman Mitchum stated he discussed with Mr. McMahon buying some lots for retention lakes and asked staff to look into this. He stated he based his proposal on the 60/40 plan. He feels we need to get on with this project. Councilman Hays pointed out the cost of resurfacing and the cost of grading being paid by everyone in the city. Councilman Hays spoke about decreasing the grade and quality of the roads in Florida Shores and keep heavy equipment off of these roads. He spoke about looking at retention ponds instead of dead ending some of the streets. He feels this may be a good time to look at this. City Manager McMahon informed Council he needs their authorization to select the right engineering for this. He stated until we have an engineering cost estimate, we would not want to go into any debt service. Councilman Jones expressed his liking of Councilman Mitchum's concept. Councilman Mitchum spoke about stormwater retention having to be contained City-wide. He stated we need to approach st. Johns River Water Management and DEP with a plan that Edgewater is trying to do something about their problem. Councilman Mitchum's proposal is for staff to start immediately negotiating with DEP and st. Johns for the most effective cost- wise solution. City Manager McMahon informed Council of ways that would be used to evaluate the plans to protect the quality of water the way it is now which would require retention ponds or treated water. He stated if council authorizes moving forward tonight, we would come back by the 1st of February with a finalized detail based on Councilman Mitchum's concept. Councilman Jones spoke about the citizens getting good quality roads that will last at least fifteen years. Page 2 Council Regular Meeting December 20, 1993 .., ,..., Mayor Hayman spoke on stormwater in a 1991 report from st. Johns River Water Management District. He feels we need to rework the arrangement and the whole stormwater management plan for particularly this part of the City and insure it is not overkill. Mayor Hayman feels we need to eliminate the two issues of paving from stormwater management. He spoke about concentrating on how to pay for the paving of the roads. He spoke about the citizens of this community being strapped for money. He feels we need to develop a strategic plan for management of the growth and the provision of infrastructure for the city that citizens can support. Mayor Hayman applauded Councilman Mitchum's efforts. Don Masso, 317 pine Breeze Drive, spoke about having already paid for improvements and the City wanting him to contribute with the Florida shores paving. Doris Hill, 112 Lincoln Road, commended Councilman Mitchum. asked if this includes all the unpaved roads in the City or Florida Shores. She was informed Florida Shores only. She concerned with paying for stormwater. She stated it is her understanding on vacant lots the stormwater management fee is only applicable to people who own property that's been improved and can only be charged on water bills. City Manager McMahon informed her that is the way the City does it and he elaborated. She just was Galen McClain, 3119 Queen Palm Drive, spoke about money to be used to pay for the paving project. He spoke about an article in the Daily Journal on December 15th about a referendum to decide this. He feels there is no other way to go than a referendum. vic Gladwell, 2510 Evergreen Drive, commented on City Manager McMahon wanting the whole City to pay for the paving in Florida Shores. He commented on Councilman Mitchum's proposal. He spoke about a comment made by Mr. Munoz and his not having authorization to say anything. He asked for a firm commitment from the Council that no citizen is going to be forced to pay for an entire street. Finance Director Fred Munoz commented on his conversation with Mr. Gladwell. Betty Whissel, 19 Kingfisher Lane, does not feel she should pay for Florida Shores lots when they bought their lots dirt cheap and their property will improve tremendously when they are paved. Judy victor, 18 Navigators Way, commented the public is confused. She feels the confusion exists because there has not been one plan of action. She feels the Council should make some policy that is consistent with now and the future. She feels the role of the City Manager and Council needs to be clarified. She feels the remarks in the newspaper by our Manager and the rebuttal by the Mayor has caused more confusion. She asked Council not to make a decision this evening. She feels a referendum would be totally out of order and Council needs to make a decision. NoraJane Gillespie, 1719 willow Oak Drive, commented on a letter she wrote asking them to delay taking further action until she finishes her report. She feels Councilman Mitchum has presented a wise alternative and she does not favor referendum. She stated she would complete her report and provide it to Council. Bob Meeker, 2413 victory Palm Drive, commented on Councilman Jones' relatives living in Corbin Park. He commented the County has agreed to pay $123,000 for the paving of their road. Dominic Capria, 606 Topside Circle, commented on being against 1/3 method. He urged Council not to vote on this issue tonight. He expressed his concerns against a referendum. Page 3 Council Regular Meeting December 20, 1993 ,.,. ...."" Randy Burleson, 2618 Mitchum on his 60/40 much in doctor bills commented on raising not getting their $3 Kumquat Drive, congratulated Councilman proposal. He commented he would save that for asthma for his kids from the dust. He the stormwater fee to $6. He feels they are worth for stormwater now. Joe Martin, Chairman, Industrial Development Board, gave a report of Chapter 163, Florida statutes, Part III, Community Redevelopment and Tax Increment Financing. Pete Hellsten, 1717B S. Riverside Drive, stated he is in favor of seeing all of Edgewater paved. Mr. Hellsten spoke about the current stormwater fee and raising this fee. He suggested they find out where the money has been going up to this point and make sure we are getting the value received. Mario DiOrio, 1823 Evergreen Drive, spoke on recovery lines. He spoke about when the reclaimed water will be available to residents. NoraJane Gillespie, 1719 Willow Oak Drive, spoke about effluent and elaborated on Mr. DiOrio's concerns about the reclaimed water not being available yet. William Anderson, 1730 pine Tree Drive, spoke about finding out what the people want and doing what the people want. He told Council to lead us and get this project accomplished. He then spoke about the average income for a family in Edgewater. Blossom Bailey, Needle Palm Drive, complimented the Council. She stated they all paid taxes whether they live on a paved street or not. She stated we are a City and we need to stick together. Councilman Hays spoke on the referendum request being put on the agenda. He stated after seeing Councilman Mitchum's presentation, he hopes we are instructing staff to go forward to pursue the proposal from Mr. Mitchum. He stated he would leave the issue of referendum on the table and ask to think about this and come back after the first of the year addressing just this question and make a final decision on what direction to go. Councilwoman Martin doesn't feel a referendum is the way to go. She feels Councilman Mitchum's idea is a great possibility. Councilman Jones agreed with Mrs. Martin. He feels if they don't come up with a consensus they have to come up with another alternative. He feel Mr. Mitchum's proposal is a creative way and is a good concept and we need to work on it. Mayor Hayman feels Council would like to direct staff, working with Council, to examine Mr. Mitchum's alternatives as well as the tax increment financing or a similar method and to come back and look at just this issue. Councilman Mitchum feels once staff looks into this they will be looking more towards the 60/40. He feels the 60/40 is very close to what the real numbers are. Councilwoman Martin made a motion to direct staff to look into Councilman Mitchum's plan and bring this back when preliminary estimates are done and they are prepared with a final presentation, seconded by Councilman Mitchum. Councilman Mitchum requested this be rescheduled at the January 3rd meeting. Councilman Hays was pleased to see they are moving forward this. The motion CARRIED 5-0. Page 4 Council Regular Meeting December 20, 1993 .... ...., There was a five minute recess at this time. Marko, Frankie's Pizza, 2976 S. Ridgewood Ave., requested having a classic car show at Frankie's on January 9, 1993 from 8 a.m. - 4 p.m. Councilman Hays made a motion to allow him to do the show, seconded by Councilman Jones. The motion CARRIED 5-0. APPROVAL OF MINUTES A. Reqular meeting of December 6, 1993 Councilwoman Martin made a motion to approve the December 6, 1993 minutes, seconded by Councilman Jones. The motion CARRIED 5-0. CONSENT AGENDA A. Authorizinq city Manaqer to siqn Florida Municipal Insurance Trust and Florida Municipal Self Insurers Fund Large Member Ratinq Aqreement B. Minolta Copier Lease Aqreement with Copytronics City Attorney Storey stated item A should be authorizing the Mayor to sign agreements. Councilman Hays made a motion to approve the consent agenda, seconded by Councilwoman Martin. The motion CARRIED 5-0. NEW BUSINESS A. Tony Pawlak re: $150.00 sewer hook up fee City Attorney Storey informed Council this item needed to be rescheduled. Mayor Hayman advised Council this item would be rescheduled at a later time. B. Approval of payment from Self-Insurance Fund for Liqhtninq Damaqe costs at Water Treatment Plant City Manager McMahon stated there was damage done at a cost of $10,552.35 due to a direct hit from lightning. There was discussion about a lightning protection device. utilities Director Terry Wadsworth gave a presentation on how this happened. Councilman Jones made a motion to approve, seconded by Councilwoman Martin. The motion CARRIED 5-0. C. Water line extension costs/South Chapter 180 Reserve Area City Manager McMahon feels the developer policy is very critical to the growth of this City. Mr. Wadsworth gave a presentation. Mayor Hayman expressed concern about an agreement with the County Council in regards to the Statute 180 jurisdiction. city Manager McMahon and Community Development Director Mark Karet elaborated on this. Mayor Hayman clarified we never entered into an arrangement with them regarding an annexation or surcharge. There was further discussion on this matter. Councilman Hays feels we should move in this direction. He suggested impact fees could be partially used for financing the project if this is the way they want to go. He feels this should be seriously looked at and broken down into two phases. Page -5- Council Regular Meeting December 20, 1993 "'" ....", Councilman Mitchum agreed with Councilman Hays. He feels this will help offset our rates. city Manager McMahon suggested, if Council wants to move forward, authorizing staff to go out for engineering firms for the design work. Mayor Hayman stated he would rather have Mr. McMahon contact the County Council for their response if we choose to exercise our rights under Florida statute 180. Mayor Hayman stated he called Mr. Kelton from the County and asked what the County's position was. He stated we are not in agreement with the annexation and surcharge issue. Mayor Hayman spoke about annexation of Cory Estates for services. Councilman Hays feels we should approach the County Council directly and get the decision from them. Mayor Hayman agreed. city Attorney storey stated she is not aware of any legal impediment the County can impose. There was discussion about water lines already being available South of Edgewater. Councilman Hays made a motion to proceed, seconded by Councilman Mitchum. Councilman Jones expressed concern with the community's interest in the water before he starts sharing it. Mr. Wadsworth elaborated on Councilman Jones' concerns. Councilman Jones then expressed concern with the feasibility of installing reuse lines to the South, which Mr. Wadsworth explained for him. Mayor Hayman stated Mr. Hellsten has asked to be recognized and contribute to discussion. Mr. Hellsten supports the Council wanting to bring water down to Oak Hill. He questioned the issue of the sewage problems in the future. Mr. Karet elaborated on Mr. Hellsten's concerns. Mr. Karet spoke about the issue of annexation. He spoke about the issue of running the lines and the conditions of connection and what they are going to be. There was discussion about taking on more water customers than sewer customers and the growth and expansion of Edgewater. The motion CARRIED 5-0. ORDINANCES, PUBLIC HEARINGS, AND RESOLUTIONS FIRST READING: A. Ord. 93-0-18 Repealinq Article II, Council Proceedinqs of Chapter 2, Code of Ordinances City Attorney Storey explained these changes are to add a second Council/Officers Reports section at the beginning of the agenda. She suggested Council adopt Ord. 93-0-18 and enact a resolution which would continue those items that are not inconsistent with the current Charter. Mayor Hayman read Ord. 93-0-18. Councilman Hays made a motion to approve Ord. 93-0-18, seconded by Councilwoman Martin. The motion CARRIED 5-0. Page -6- Council Regular Meeting December 20, 1993 ,.,. ." B. Res. 93-R-29 Transfer of state Revenue Sharinq Funds to state Board of Administration account on monthly basis Finance Director Fred Munoz made a brief presentation. Mayor Hayman read Res. 93-R-29. Councilwoman Martin made a motion to approve Res. 93-R-29, seconded by Councilman Jones. The motion CARRIED 5-0. SECOND READING: (PUBLIC HEARING) There were no items for second reading. UNFINISHED BUSINESS A. Police Department Computer Software Aqreement with Communications Enqineerinq Technoloqy, Inc. (From December 6. 1993) Police Chief Lawrence Schumaker made a brief presentation. City Manager McMahon stated this is something we need. He highly recommended we go ahead with this. City Attorney Storey elaborated on an addition to the contract brought to her attention by Mayor Hayman. Councilman Hays informed Mayor Hayman this needed to be taken off the table. Councilman Jones made a motion to remove this from the table, seconded by Councilwoman Martin. Councilman Hays informed Council he was very impressed with the capabilities of CET, Inc. and elaborated on this. Councilman Mitchum stated he and Don Masso went and he was totally amazed of the capabilities of CET, Inc. and he elaborated on this. There was further discussion on some of the things that can be done through CET, Inc. Councilman Jones stated it is a great concept but he did have e concerns and doesn't know if he is comfortable with this at this time. He asked Dave Colee to go and take a look at CET, Inc. Councilman Mitchum stated he doesn't question the security and that was what he was most impressed with. There was further discussion about the security at CET, Inc. Mayor Hayman spoke about when CET, Inc. came to Edgewater. Chief Schumaker informed Council they would like to be on line by January 1994. Dave Colee, 1716 willow Oak Drive, spoke about security. He asked Council for a consensus as to whether they want to direct, shape and pay for computerization and upgrade of existing computers in this city themselves or do they want to let all piece-meal. Councilwoman Martin stated she wants the Police Department to be brought up to par. Councilman Hays spoke about some of the capabilities of CET, Inc for every department in the City. Page 7 Council Regular Meeting December 20, 1993 'W' -.-. Councilman Mitchum agreed with Councilman Hays. He stated we can cancel this agreement in thirty days if we don't like it. He expressed an interest in the future needs of the City. Mr. Colee continued his presentation to Council. He listed some problems if they go with this system. He informed Council he was told the program CET, Inc. wants the City to buy is still being developed. Mayor Hayman asked what Mr. Colee's qualifications are to judge this contract. Mr. Colee informed him he has been working as a programmer for ten years. Mayor Hayman spoke about the 800 Megahertz system. There was discussion about off-the-shelf programs and CET, Inc. assuring us they will keep us current. Mr. Colee spoke about hidden costs and the City having to purchase more hardware. He expressed more concerns about security and the people at CET, Inc. being checked out. Mayor Hayman spoke about the software and the writing of the program is broken up into various increments with only one person working on a small piece, one or two people putting the segments together, and Mr. Davis or his top programmer completing the job. Councilman Jones expressed concern with when we're through and decide to break our engagement, that it is not City property. There was a discussion about the City paying so much money and this program not being owned by the City. There was a discussion about whether or not the program is ready. Lieutenant Britain informed Council the status of this program. City Manager McMahon stated he would like to efficiently and effectively move into the data processing area as quickly as possible. Councilman Hays stated this is a local business and they live locally and he feels that is very important. Councilman Jones expressed more concern about them leaving and what the City will do if this happens. He feels uncomfortable with this. There was further discussion about Councilman Jones' concerns. Mr. Colee explained if this project goes under, the city is going to have some serious problems. He then spoke about what backup the City will have. Councilwoman Martin made a motion to accept this agreement, seconded by Councilman Hays. The motion CARRIED 4-1. Councilman Jones voted NO. B. Ruth A. Plummer's request for financial assistance for Familv Crisis Help Center (From December 6, 1993) City Manager McMahon briefed Council on this request. He asked Council if they do give a donation to take it from the existing budget and authorize contingency or from the discretionary funds that are given to other charitable organizations. He asked Council to require a financial statement to show how the public tax dollars are being spent. Page 8 Council Regular Meeting December 20, 1993 llW' .." There was discussion as to where this money would come from. Councilwoman Martin feels these types of requests should be done at budget time. City Manager McMahon informed Councilwoman Martin Mrs. Plummer did put in a request at budget time. Councilman Mitchum stated the Family Crisis Help Center has already been informed they will be getting this money. Mrs. Plummer informed Council they don't have anyone that takes care of their finances and the City can audit them at any time. She informed Council they will survive if the City has no money to donate to them. Councilman Hays advised Mr. Munoz to find $2,000 to donate to the Family Crisis Help Center, and he made a motion to donate $2,000 to the Family Crisis Help Center, seconded by Councilman Jones. Mayor Hayman expressed concern about taking money out of the discretionary funds that have been allocated to other agencies. He feels we need to go into the contingency fund. The motion CARRIED 5-0. Mrs. Plummer stated she would have her secretary do a report for the city showing where this money has gone. COUNCIL/OFFICERS REPORTS city Attornev City Attorney Storey had nothing at this time. city Manaqer City Manager McMahon spoke about being eligible for a loan to add an additional 1" of asphalt to willow Oak Drive. City Engineer Kyle Fegley elaborated on this matter. He informed Council from the 21st block to Roberts Road it would be approximately $35,500 for the additional inch of asphalt with a 5% contingency but there are funds available that are below interest and SRF loan eligible. Mayor Hayman asked why they are stopping at 30th which was answered for him. There was continued discussion on this matter. Councilman Mitchum made a motion to approve this request, seconded by Councilwoman Martin. The motion CARRIED 5-0. city Manager McMahon stated the stormwater fund has been used for major improvements in the City. CITY COUNCIL Councilman Jones Councilman Jones wished everyone a Merry Christmas. Councilwoman Martin Councilwoman Martin wished everyone a Merry Christmas. Councilman Havs Councilman Hays spoke about dewatering socks on Umbrella that were left in the ground that are deteriorating. Page 9 Council Regular Meeting December 20, 1993 ~ ..., Councilman Hays wished everyone a Merry Christmas and a Happy New Year. Councilman Mitchum Councilman Mitchum wished everyone a Merry Christmas and a Happy New Year. Mavor Havman Mayor Hayman stated that during fiscal year 1993 employment benefit negotiations Council agreed to a 5% increase in overall benefits. He said part of the agreement with the bargaining organization was implementation of a pay for performance program for all employees, including the City Manager, City Attorney, and City Clerk. The new performance weighted program also addressed salary alignment with other like occupations to insure equitable pay for all. He said each position and associated salary was compared with others in the area to determine base, mid-range, and cap limits. He stated now they have completed the first part of the process, a detailed review of the entire pay for performance program is in order and at a minimum, they should compare previous salaries with present salaries in each department to insure equitable distribution. He said attention should be given to disparities in salary ranges to insure employees are not paid below the base line, and based upon the data, Council must establish compensation goals with ranges to prevent overcompensation, particularly in the upper echelon. He suggested they conduct a review of traditional roles and responsibilities that identify areas where organizational growth or contraction is in order. He noted the utilities Department, with addition of Florida Shores to their service requirement, warrants additional personnel and consideration to compensation of mid-line and upper level management. He noted the Street Depart-ment might experience reduction in force or lateral movement of personnel following paving of streets. He asked for a staff report for Council and public scrutiny for the first meeting in January for Council's approval and possible modification. Mr. McMahon pointed out that he has a salary survey underway now to compare base data now with base data then. He said philosophy adopted at that time was the salary survey set ranges based on the task and difficulty of the work. He said council reviewed and approved that by resolution and that has not been modified by staff. He recommended Council look at that salary survey as the only reliable data, which is being done by the outside firm that did the first one, using the same data base. Mayor Hayman observed there are some additional burdens and responsibilities in management and mid-line and there may be other areas, based on management decisions and ClP results, where there could be a shrinkage of personnel. He'd discussed this with Mr. Hammack and requested guidance regarding salary adjustments for all echelons and he was concerned there's an equitable distribution commensurate with performance. He wants to see if people at the top of the spectrum receive the same or greater amount of increase in pay compared to people at the bottom. He said he needs to be able to justify to the public what has occurred. Mayor Hayman stated he's not questioning the pay for performance philosophy that he supported, but is suggesting they review the results. He noted that our City did not establish strategic pay goals and objectives for various echelons, particularly the upper level of management when the individual is above the entry level for his or her scale, and how long will it take with a 6, 7 or 8% increase to exceed the cap for that position. Page -10 Council Regular Meeting December 20, 1993 ,.., ..., Mayor Hayman referred to the way the Governor handled this problem with lower increases in salary for higher echelon and higher increases for those lower on the scale. He thinks it's time for a detailed examination of where the money went and did it go where we think it ought to go. He suggested looking at the future to see we have needed allocations and the process and strategy with which to recognize performance. city Manager McMahon explained salary ranges and caps were reviewed with Mr. Hammack and if the issue is regarding his contract, or the Attorney's contract, that was discussed publicly before this Council and pay for performance was included, following the same scale as everyone else. He pointed out the computer program distributes the money and Council does the three ratings, he rates department heads, and department heads do employee ratings. He said he'll be happy to discuss this publicly or privately with council if there's an issue. Mayor Hayman stated he's not questioning the City Manager's, city Attorney's, or city Clerk's salary, but requests a review to insure the process is understood by all and it reaches pay goals and objectives. He said it's his duty, responsibility and right to request this as the Mayor and elected official of this city. He requested it at the first meeting in January, if possible, and if not, advise when it can be done. councilwoman Martin stated the entire council should have a say in this and Council should vote on what information he wants. She said we were satisfied in the beginning and thought it was working well and she doesn't know what the problem is. Mayor Hayman replied he's concerned, for example, with if the pay is commensurate for Mr. Wadsworth if responsibilities are going to expand and quadruple this year, with what it will be in 3 years. councilman Hays stated he understood what we were doing when we went through the Hammack study and pay ranges and percentiles people were placed in. When evaluations were done, and what was expected of the job, some people were far below what market value for the job would be. He noted if we had to replace someone, such as Mr. Wadsworth with what we were paying him for the job he is doing, we would probably have to pay 3 times as much to find someone. He said Mr. Wadsworth got a substantial pay increase but had a substantial increase in duties and responsibilities. He thinks this is a very fair program, fair internally to everyone in the city, and we had some people being overpaid and adjustments were made and ceilings hit. He said he doesn't have a problem with the comment to look at the highest paid employees and cut their maximum level from 5% to 3% as the Governor did, but does have a problem with going back to look at what we've done. He pointed out he knew what he voted on when he voted on it and feels it was appropriate and fair. He added the recommendation to look into the future at some ceilings could be discussed but the City Manager needs to look at that because these people report to him. city Manager McMahon pointed out Mr. Wadsworth has 16 years experience in this City and any department heads moved up to mid- range have accumulated experience outside or inside the organi- zation and demonstrated performance. He noted Hammack set an overall target of 12% and we could not afford that and Council was asked to budget 5% this year. He said money was distributed on a bell curve basis with the majority of the money going to lower paid employees. He said few high paid employees got a high percent of increase and very few low paid got none. Page -11- council Regular Meeting December 20, 1993 .... ...." Councilman Jones stated he has no problem with information the Mayor wants and he doesn't need Council's blessings to get it, he has that right as an elected official. He asked the information be placed in his box for his review also. He thinks everything is working fine, there might be some concerns but it's acomplish- ing goals they set. He noted they paid $19,000 for the report and he had problems with it but thinks it basically did well overall. City Manager McMahon asked for a Council decision as to if they want the reports, what type of reports, and what information they want in that report to be fair to the people he asks to work on it. He noted information they request as individuals is available whenever they request it. Mayor Hayman said they discussed during negotiations the effect of the pay for performance process and he'd suggested then to prepare a model to show the effect on any position, not people, to see if there's a trend that lower paid employees got as much of an increase as the higher paid. He suggested that by department a spread sheet showing percent of increase with the factor used to percent in the increase. He'd like to see where they started, where they ended, the percent of increase, and what the adjustment was for each position within this City. city Manager McMahon stated that he thought the Mayor had already received that data. Mayor Hayman clarified he received it but didn't have a spread sheet and data showing how many people by department received what. He added he can do this in a couple of hours and can share it with the City Manager, and with Council. He explained he's looking for starting point salaries for 1992, where they ended after the pay for performance, and using a bar graph, by department, what job positions worked out at in terms of increase in performance. Councilman Jones stated he does not think that's unusual and will not be difficult. Councilman Hays stated he does not think it needs to be a January meeting, it's a budget workshop item which they'll be into in a couple of months and he can find out salaries and differences. Councilman Jones said it doesn't need to be at a meeting, it is just to get information. Mayor Hayman explained he asked that it be received by the January meeting, but did not ask that it be on the agenda. Councilman Mitchum stated he doesn't think this requires a motion to get the information. Mayor Hayman said if someone tells him he needs 3 people on Council to get information on how his City is governed and the process of government in this town, there will be a big difference in the way he does business. Councilman Mitchum explained there takes 3 votes of Council to take action, but he doesn't think that's so for requests for information by an individual Councilmember. City Manager McMahon clarified if he's going to commit staff to do an information report, he would like to know what the Council as a body wants and feels it's a fair question. Mayor Hayman agreed and pledged to work with the city Manager and anyone on staff in that regard. Mayor Hayman announced on behalf of the City and the City Council he attended a meeting in DeLand last week where they discussed consolidation of the Hospital Districts. He reported the outcome was generally for support of option two, which we tended to favor unanimously. He said there were some provisos and they are going to re-look the issue in 6 months and they've asked the Hospital Districts to participate in a monthly reporting schedule. Mayor Hayman wished everyone a Merry Christmas and Happy New Year. Page -12- Council Regular Meeting December 20, 1993 ~ ~ QUESTIONS FROM PRESS A member of the press asked if the paving proposal is that part of the city's costs would be paid for with the $200,000-$250,000 used to maintain shell roads. Mayor Hayman replied yes. The press member said there are only 45 miles of road listed to be paved and that would leave about 25 miles of shell roads. Councilman Mitchum explained the figure they worked with was 51 and the $250,000 was the figure staff used for maintaining the existing shell roads. CITIZEN COMMENTS Pete Hellsten stated the original document that established the $3 stormwater fee set up a budgetary process to be worked out over 7 or 8 years and identified critical capital improvements, maintenance, and a series of items to be covered by that fee, and forecasted improvements. He noted Mr. Williams had said there was no extra money in the stormwater utility for capital improve- ments even though the original plan showed an allocated amount of approximately $80,000. city Manager McMahon explained his comment was they had never funded capital improvements before. Doris Hill, Lincoln Road, stated she did not support having the Hammack study done because the city's ability to pay these salaries was left out. She said they restructured everything and she believes in promoting from within as that gives employees a better feeling about where they work. She noted they hired a new Public Works Director and started him at more than the previous Director was making and she understood there was a man already working for the department that had applied for it. She asked why he didn't get it. city Manager McMahon replied he wasn't qualified. Councilman Hays noted that's a personnel issue and the City Manager is responsible for it. ADJOURNMENT There being no further business to discuss, Councilman Jones made a motion to adjourn, seconded by Councilman Hays. The meeting adjourned at 11:20 p.m. Minutes submitted by: Lisa Kruckmeyer Page 13 Council Regular Meeting December 20, 1993