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12-06-1993 - Regular 'W' ,.., CITY COUNCIL OF EDGEWATER REGULAR MEETING DECEMBER 6, 1993 7:00 P.M. COMMUNITY CENTER MINUTES CALL TO ORDER: Mayor Hayman called the regular meeting to order at 7:00 p.m. in the community Center. ROLL CALL: Mayor Jack Hayman Councilman Kirk Jones Councilwoman Louise Martin Councilman Michael Hays Councilman David Mitchum City Attorney Krista storey city Manager George McMahon Acting City Manager Fred Munoz City Clerk Susan Wadsworth Police Chief Lawrence Schumaker Lieutenant William Britain Present Present Present Present Present Present Excused Present Present Excused Present INVOCATION, PLEDGE OF ALLEGIANCE There was a silent invocation and a pledge of allegiance to the Flag. APPROVAL OF MINUTES Reqular Meetinq of November 1, 1993 Councilman Jones made a motion to approve the November I, 1993 minutes, seconded by Councilwoman Martin. The motion CARRIED 5- o. Reqular Meetinq of November 15, 1993 Councilwoman Martin made a motion to approve the November 15, 1993 minutes, seconded by Councilman Hays. The motion CARRIED 5- o. CITIZEN COMMENTS Blossom Bailey, Needle Palm Drive, spoke about the residents of the City living on unpaved streets paying for 100% of the paving in Florida Shores. She spoke about stormwater being a utility and not being included in the cost for paving. She commented on a petition of signatures regarding the 100% paying for the paving. She wants it to be the past method of paying of 1/3, 1/3, and 1/3. She commented on the newly annexed territory and section 2 Chapter 571290 from the laws concerning this annexation. She presented the petition to council. Dominick Fazzone, 302 Paradise Lane, commented when he was chairman of the Street Paving Committee, the people did not want the paving since the CIP was in progress. He spoke of the 1% sales tax that was not passed by the voters. Mr. Fazzone commented that first proposed was 50% paid by City and 50% paid by property owner. Second was the 1/3, 1/3, and 1/3 proposal which he feels is fair. He feels this paving needs to get going as soon as possible and gave reasons for changing his mind. '-" ...., Mr. Fazzone commented paid for sewer, paved feels the city paying if there is a problem or drainage, the city on living in Shangri-La and having already streets, streetlights and sidewalks. He 1/3 is the fairest thing to do. He stated in any of the subdivisions with stormwater takes care of it. Mr. Fazzone commented the hardest part is how we pay for the paving. He stated increasing the property taxes is not the way to do it. He commented on the city paying $300,000 to maintain the unpaved streets in Edgewater. Mr. Fazzone spoke about the stormwater fee that is collected monthly. He feels this money should be used in Florida Shores. Mr. Fazzone went on to talk about people criticizing Mr. McMahon. He stated he is the one that suggested to stay with the 1/3, 1/3 and 1/3 proposal. He feels Council will come up with a fair way to do this. Mario DiOrio, 1823 Evergreen Drive, spoke about reclaimed water. He spoke about a conversation he had with Darryl from utilities regarding the installation of the reclaimed water and not being able to hook up yet because the program has not been approved. He asked Council to look into this matter. Mr. DiOrio commented on his driveway being replaced in worse condition than it was before. Mr. DiOrio spoke about the palm fronds being left on the side of the road for so long. Mayor Hayman asked Hugh Williams, Public Works Director, to get with Mr. DiOrio to discuss his problem. Don Masso, 317 pine Breeze Drive, commented he bought his home, he paid for his streets and the stormwater containment. He doesn't see why he should be paying 1/3 of Florida Shores costs. He commented on the yard debris being picked up if it is put in a bag. George Naill, 1604 Royal Palm Drive, spoke about a memo dated 1991 regarding 1/3 paving costs. He commented on the computer system for the Police Department. He stated this was not a competitively bid item. It was given directly to a single unit without a competitive bid. He continued speaking about the purchasing of this computer system. He asked if there was a specification put out for this. Mayor Hayman informed Mr. Naill that we are going to go through everything with the President and owner of Communications Engineering Technology. Patty Frost, Family Crisis Help Center, commented they need the support of Edgewater for the center. Mayor Hayman informed Ms. Frost they were scheduled later on in the agenda for a presentation. Dominic Capria, 606 Topside Circle, commented on the paving being paid 1/3, 1/3 and 1/3. He commented they have already paid for their improvements. He feels the streets need to be paved but not at the expense of the people who have already paid for their streets. He feels this should be done all at once and to just get the job done. Page -2- Council Regular Meeting December 6, 1993 '-' .."" Ed Driscoll, 26 Blue Heron, spoke on the cost of the computer system being so high. He feels the city is hiring another employee at an outrageous salary. He feels this should be done by competitive bidding. He stated his tax increase for this year was 27.99%, not 26.5% as advertised. Mayor Hayman informed him he needs to contact the tax assessor. Acting City Manager Fred Munoz commented the percentage was based on a City-wide impact. Harry Jones, 3035 Tamarind Drive, commented on 1,700 people saying they have a problem with what the City is going to do with the streets. He asked Council when a meeting will be set up to discuss what is going to be done. Mayor Hayman elaborated on Mr. Jones concerns. He stated they will set up a meeting when the staff comes back with answers and the proposal. Doris Hill, 112 Lincoln Road, spoke about the subdivisions. She commented on the subdivisions not being accepted or given their permitting until all the infrastructures are in place. She stated when the people moved to Edgewater they were given the impression the roads would be paved. She commented by the time the roads are paved they will need to be done again. She commented on the way the roads were paved and how they were paid for. Ed Keenan, 1905 Pine Tree Drive, congratulated Mrs. Hill and Mrs. Bailey for collecting the names for the petition. He suggested Council use HUD money on a matching basis. He feel citizens can form an ad hoc citizen committee. He would like to see more unity. He feels the City should go with the 1/3, 1/3 and 1/3 proposal. He wished everyone a Merry Christmas and a Happy New Year. Mrs. Small, victory Palm Drive, stated she obtained names by going house to house. She feels everyone should stick together. CONSENT AGENDA There were no items to be discussed on the consent agenda. NEW BUSINESS A. Police Department Computer Software Aqreement with Communications Enqineerinq Technoloqy. Inc. Lieutenant Britain spoke on the computer history with the Police Department. Bill Davis, Communications Engineering Technology, explained what he will be doing for the Police Department. He explained their system is large enough to handle the entire City's needs for the next 15 years. Mayor Hayman spoke about comments brought up during citizen comments. Lieutenant Britain elaborated on these concerns. City Attorney Storey stated the City does use competitive bidding except when certain conditions are met. Those conditions are set forward in section 9-27 of the Code of Ordinances. She spoke about eight exceptions in subsection 4 in Section 9-27. Lieutenant Britain spoke about the 800 Megahertz system. Councilman Jones is not ready to make any kind of decisions on their lack of knowledge. He feels we need someone to come in and give them an idea of what they are getting into. He expressed concern with the company deciding to leave town or go bankrupt a few years down the road. Page -3- Council Regular Meeting December 6, 1993 'w' ,..."" Lieutenant Britain elaborated on his concerns. Councilman Jones expressed concerns about a possible lay-off. Lieutenant Britain stated they will be able to continue with their current staff without having to hire anyone else. Councilman Jones feels we should get some answers from other sources. Lieutenant Britain spoke about his frustrations with the current system. He spoke about Bill smith doing a report and survey for the city already. He stated Mr. smith informed him he was getting a heck of a deal for the price and he was very impressed with the operation and CET. Acting City Manager Munoz spoke about the hardware and software brought in by Software Management back in 1989. Councilwoman Martin feels the Council should strongly consider bringing our department up-to-date. Lieutenant Britain explained the process for a 911 emergency call the way they are doing it right now. There was further discussion on the paperwork that is done for an emergency call. Councilman Jones feels we need to go to that type of automation but he is not real comfortable with this approach. He is not willing to spend that kind of money until he is more satisfied. Councilman Hays agreed we need an information system for the Police Department. He feels he is lacking information regarding the software agreement to be comfortable accepting this. He expressed concern with hazardous materials and duplication. Mr. Davis and Lieutenant Britain elaborated on the concerns of Councilman Hays. Councilman Hays would like to take a tour of CET before he makes a commitment. Acting City Manager Munoz suggested a workshop at that location and we could probably contact Dave Colee and maybe he can take that tour and get a conceptual idea. City Attorney Storey stated they could either schedule a workshop or individual councilmembers could take a tour. Mayor Hayman stated they need further clarification regarding the cost benefit of what we are going to get the first three years. There was further discussion on the cost benefits. Councilman Mitchum asked about how much was budgeted for this. Lieutenant Britain informed him there is $35,000 that has been budgeted this year. Councilman Mitchum feels we need this but understood the concerns of Council. Lieutenant Britain asked Council to have this done so a decision can be made at the next Council meeting. It was the consensus of the Council to table this item and ask for an individual walk through at CET for an explanation of the program. It was decided this would be rescheduled for the December 20th Council meeting. Acting City Manager Munoz again suggested Dave Colee be asked to take this tour. Page -4- Council Regular Meeting December 6, 1993 '-' ...""., There was a five minute recess at this time. B. Police Chief's reauest to purchase One stalker Radar Unit Package for $2,495 Lieutenant Britain gave a background of the radar they are interested in purchasing and the radar they have now. Councilman Mitchum made a motion to approve this request, seconded by Councilwoman Martin. The motion CARRIED 5-0. ORDINANCES, PUBLIC HEARINGS, AND RESOLUTIONS FIRST READING: There were no items for first reading to be discussed at this time. SECOND READING: (PUBLIC HEARING) There were no items for second reading to be discussed at this time. UNFINISHED BUSINESS: A. Extension of Emplovee Assistance Proaram with ACT Corporation from 10/1/93 to 9/30/94 (Tabled November 1, 1993) Al Tynai, Consultant with ACT, was present to answer any questions. Mayor Hayman informed Mr. Tynai why he had been asked to attend the meeting. Mr. Tynai explained Mayor Hayman's concerns with the ACT Corporation. He stated the utilization of the EAP by the employees has decreased over the past year from the initial year the City had a contract. He stated they have the availability and they will provide training for staff and the employees. Councilwoman Martin asked if there was a report showing what ACT has accomplished and how many employees have taken advantage of this program. Mr. Tynai stated he would forward a copy of that report tomorrow. There was discussion on the utilization rate of a City of our size. Councilman Hays questioned our insurance policy and whether or not there was redundancy with this contract. Acting City Manager Munoz informed him of a few similarities. Mr. Tynai listed some of the matters handled by ACT. There was further discussion on this matter. Councilman Mitchum asked how long we have been involved in this program. He was informed about three years. Councilman Hays commented on the lack of documentation from ACT. Councilman Hays made a motion to extend the program until September 30, 1994, seconded by Councilman Jones. The motion CARRIED 5-0. B. Ruth A. Plummer's reauest for financial assistance for Familv Crisis Help Center (From April 5, 1993) Ruth Plummer informed Council she is upset she had to come back and ask for money. She spoke about being turned down by the city back in April. Page -5- Council Regular Meeting December 6, 1993 W' ...., Mayor Hayman spoke on the different services the city pays into. He asked her to tell him what it costs to do what they are doing and what some of the problems are and why they are in this city. staff workers Yvonne Jefferson and Patty Frost explained more about the services they provide, as did several youths and parents who have received help. councilman Hays informed the youths who spoke it took a lot of courage for them to come up and speak and they could be very proud. councilman Hays asked what they are dealing with. He feels they are dealing with everything. There was further discussion about the problems the Family Crisis Help Center deals with. Mrs. Plummer stated she knows they are meant to be here. She stated she knows they are going to get some money from somewhere because she knows they are meant to do what they are doing. Councilman Mitchum asked where a majority of the funding comes from. Mrs. Plummer stated she gets money from the County, fundraisers, the Edgewater Rotary Club and personal money. Councilman Mitchum asked what their budget is. Mrs. Plummer stated around $53,000 to bring in counselors. Councilman Mitchum informed her they can't give money to everyone but his heart goes out to them. Councilman Mitchum asked how much they are asking for. Mrs. Plummer stated she would like $15,000. Councilwoman Martin informed Mrs. Plummer this is taxpayers money and not personal funds. Councilman Jones spoke on the families they are helping. He stated he is all for helping them in any way he can. Councilman Mitchum spoke on his support for the Family Crisis Help Center. Mrs. Plummer spoke about trips they will be taking to the juvenile detention center. Mayor Hayman spoke on what the people of Edgewater have said about the Crisis Center when it first opened and what they are saying now. Mayor Hayman stated they have come to a consensus that they want to in some way provide some type of support and help this worthy cause. Mayor Hayman asked Acting City Manager Munoz to review the City's contingency fund, confer with City Manager George McMahon, and make a recommendation about a donation at the December 20th Council meeting. Councilman Hays informed Mrs. Plummer he would like to make a personal donation and he challenged his fellow Councilmembers to do the same. Councilman Jones stated it took a lot of courage for them to come up and speak and it shows they have character. He asked the donation be placed on the December 20th agenda. Councilman Jones made a motion to make a donation and place it on the December 20th agenda, seconded by Councilman Hays. The motion CARRIED 5-0. Page -6- Council Regular Meeting December 6, 1993 '-' ""'" COUNCIL/OFFICERS REPORTS city Attorney city Attorney storey had nothing at this time. Dominick Fazzone donated $50.00 to the Family Crisis Help Center. city Manager Acting City Manager Munoz informed Council they received a Certificate of Achievement for Finance Reporting for the 9th year in a row. Mr. Munoz spoke about Tavares getting a brand new $1.5 million City Hall. city Council Councilwoman Martin Councilwoman Martin had nothing at this time. Councilman Hays Councilman Hays spoke about an article regarding homeowners in Terra Mar village. He wants to see us start selling water. He asked Mr. Munoz to instruct Terry, Kyle and whoever in staff to come back at the next meeting with at least a bench mark proposal for us on running water mains to the Oak Hill City limits. Councilman Mitchum stated we have staked our turf. We need to get going. If we have water to sell, we need to start selling it. Mayor Hayman spoke about the topic being part of the annexation discussion the LDRA and Council had already tried to set an agenda for. Selling water was part of the list. Mr. Fazzone informed Council the LDRA is waiting for staff. There was further discussion about running water mains to the Oak Hill City limits and the annexation policy. Mayor Hayman asked Mr. Munoz to have a report brought back at the December 20th meeting. Councilman Mitchum Councilman Mitchum spoke about considering the 50%-50% in view of the past 1/3, 1/3 and 1/3 for paving. He spoke about federal revenue sharing money. He feels all arguments need to be brought to the front with some serious consideration. Mayor Hayman Mayor Hayman spoke about the Regional Library being located at the DBCC South Campus. Mayor Hayman spoke about a special meeting being called with the Library Board to discuss our proposal and to formulate a final proposal to make sure we are in sync with what their recommendation might be. After which, it would be submitted to the County Council for their vote and subsequent approval. Councilwoman Martin asked if our present library would be moved. Mayor Hayman stated the two options they have been asked to look at are to retain our present library as it is and to consider the impact of consolidating our library with the regional library resource. Page -7- Council Regular Meeting December 6, 1993 'w' ..." Mayor Hayman stated if our library board does not support consolidation, then we are back to square one to do it allover again. Councilwoman Martin mentioned an article about regional libraries being phased out. Mayor Hayman spoke about a three way partnership which will create a facility and perpetual educational environment for everyone. Mayor Hayman asked for a Special Meeting with the Library Board before the December 20th meeting. Mayor Hayman asked City Clerk Susan Wadsworth to check the availability of the Library for the Special Meeting. Councilman Jones Councilman Jones spoke about people that had homes that are in a subdivision with the new subdivision regulations, they have to have the infrastructure in place. He stated back in 1950 that subdivision regulation was not in effect and we inherited Florida Shores by annexation. Questions from Press Barry Gear, News Journal, asked how Mr. McMahon was doing. Mayor Hayman stated he is doing great. CITIZEN COMMENTS Joe Martin, Chairman of Industrial Development Board, gave a progress report on their By-laws. He stated hopefully this will be on the December 20th agenda. Mr. Martin then spoke about selling water. He feels Council should be looking at the sewer also. There was further discussion on this matter. Mr. Martin informed Council he would probably be resigning from the Industrial Development Board within the next four months. Doris Hill, 112 Lincoln Road, stated we do have a new water and sewer plant that is capable of taking care of a lot more population than we have. She spoke about 2000 - 2500 vacant lots in Florida Shores and when the roads are paved those lots are going to be sold. She stated we need more tax dollars. She then stated we need to bite the bullet for a few years and finish the roads. She would rather Council discuss putting this on the agenda in early January. Pat Palmier, 617 Mooring Lane, feels the people that live in Florida Shores should pay for their roads. He spoke on the fees he paid to get into his development. Mr. Palmier commended Councilman Jones and Councilman Hays. He is starting to get an education on Florida Shores. He stated he is starting to get the impression from the people who come to these meetings that as Florida Shores goes, so does Edgewater. Mr. Palmier does not understand why it is taking so long to pave the roads and put in the sewers. Mr. Palmier commended Mr. McMahon for taking a stand and writing his letter that was in the newspaper. Page -8- Council Regular Meeting December 6, 1993 OW' ~ Mr. Palmier stated if the people in Florida Shores were under the impression when they came into the city the roads would be paved and these things would all be done, if he lived in Florida Shores he would take the argument of 1/3, 1/3 and 1/3. Mr. Palmier again commended Councilman Jones and Councilman Hays for the tough questions they ask about this system for the Police Department that may be put in. He urged Council to consider this business a sole source. He urged Council to find out if the figure they are quoting for the service is in a reasonable ballpark. Mr. Palmier asked if Council is going to make a final decision on this system in two weeks. Mayor Hayman stated he has asked staff to prepare the staff estimate. If we desired we could make a final decision. If we still feel we need additional information, we could ask for that also. ADJOURNMENT There being no further business to discuss, councilwoman Martin made a motion to adjourn, seconded by Councilman Jones. The meeting adjourned at 10:55 p.m. Minutes submitted by: Lisa Kruckmeyer Page -9- Council Regular Meeting December 6, 1993