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08-07-1995 - Regular W' ., CITY COUNCIL OF EDGEWATER REGULAR MEETING AUGUST 7, 1995 7:00 P.M. COMMUNITY CENTER MINUTES CALL TO ORDER: Mayor Hayman called the Regular Meeting to order at 7:00 p.m. in the Community Center. ROLL CALL: Mayor Jack Hayman Councilman Danny Hatfield Councilwoman Louise Martin Councilman Michael Hays Councilman David Mitchum City Attorney Krista Storey City Manager George McMahon City Clerk Susan Wadsworth Police Chief Lawrence Schumaker Present Present Present Present Present Present Present Present Present INVOCATION, PLEDGE OF ALLEGIANCE The invocation was delivered by Reverend Miracle, Friendship Baptist Church. There was a pledge of allegiance to the Flag. PROCLAMATION OF EXCELLENCE AWARD TO CORONADO PAINT COMPANY Mayor Hayman introduced Philip Fong, Chairman, Economic Development Board. Mr. Fong commented on the contributions made to the City by Coronado Paint. Mayor Hayman recognized Chris Bossett, Bob Kesecher, and David Dill of Coronado Paint Company. Mayor Hayman read a proclamation of excellence regarding Coronado Paint. Mayor Hayman read and presented a plaque to the representatives of Coronado Paint Company. Chris Bossett, Coronado Paint Company, thanked the Council and expressed his appreciation. He spoke on being a part of Edgewater and the cooperation of the promptness of handling permitting and the things necessary in order for Coronado to continue to grow. He further spoke about the 35,000 foot warehouse addition and the hiring of fifteen additional people. APPROVAL OF MINUTES A. Regular Meeting of July 17. 1995 Councilman Hays made a motion to approve the July 17, 1995 minutes, second by Councilman Hatfield. The motion CARRIED 5-0. B. Special Meetinq of July 27. 1995 Councilman Hatfield made a motion to approve the July 27, 1995 minutes, second by Councilwoman Martin. The motion CARRIED 5-0. CITIZEN COMMENTS REGARDING AGENDA ITEMS ONLY (Other than 9ublic hearings) There were no citizen comments at this time. ~ ..., CITY COUNCIL REPORTS Councilman Hays Councilman Hays had nothing at this time. Councilman Mitchum Councilman Mitchum had nothing at this time. Mayor Hayman Mayor HaYman had nothing at this time. Councilman Hatfield Councilman Hatfield asked for an update regarding S & E Contractors and how the construction is going. City Manager McMahon explained S & E is working to correct the problems within the City. We have very tight engineering inspections from PSI and from our own Engineering Department. City Manager McMahon explained some of the work that was done was not satisfactory. Some of the paving has been restored. Other portions which have been restored have not been accepted by the City and do have some problems. Essentially the water table is up high in some areas and the paving was not bonding the way it should. Councilwoman Martin Councilwoman Martin had nothing at this time. PUBLIC HEARINGS, ORDINANCES, AND RESOLUTIONS There were no public hearings, ordinances or resolutions at this time. CONSENT AGENDA A. Fire/Rescue Chief's request to purchase fire pump for military surplus brush truck from lowest bidder. TEN-8. for $2.891 B. Acceptance of results of Ernst & Young audit of revenues and expenditures of Florida Dept. of Environmental Protection Grant No. 794010 C. Request that Annual Arbitrage Rebate Calculations be performed by Ernst & Young. Jacksonville. at cost of $5.500. plus out-of-pocket expenses. for two bond issues D. Healy-Ruff master end user software license agreement for water plant operating and computer systems E. Amendment 2 to State Revolving Fund Loan Agreement for Wastewater Treatment Plant - addition F. Retaining Dean. Ringers. Morgan & Lawton to represent City in Steven Kayle vs. City of Edgewater - addition City Manager McMahon commented on the two additions, Items E & F, to the consent agenda. Councilman Hays asked if a maintenance schedule is kept for the parks. He was informed yes. City Attorney Storey stated the swing set was inspected three or four days before the incident occurred. Page -2- Council Regular Meeting August 7, 1995 'W" ...., Councilman Mitchum made a motion to approve the consent agenda, second by Councilman Hays. The motion CARRIED 5-0. OTHER BUSINESS A. Appointments to Beautification and Tree Committee 1l Due to expiration of term of Connie Newcomb. who requests reappointment Councilman Hays moved for reappointment, second by Councilman Mitchum. The motion CARRIED 5-0. Jl Due to resignation of Kathleen Spellman Councilman Hays made a motion to appoint Michael Visconti, second by Councilman Hatfield. The motion CARRIED 5-0. Councilman Hatfield asked to advertise for more volunteers. City Clerk Wadsworth stated she would put it in the next newsletter. B. Proposed resolution of access issue related to vacation of alleyway and portion of Guava Drive. Ord. No. 88-0-29 City Manager McMahon explained the background of vacating an alleyway and portion of Guava Drive. Councilman Hays questioned if this alleyway would be a public drive and not a private drive. City Manager McMahon informed him that is correct. City Attorney Storey explained that portion of Guava Drive is currently unopened and until the survey is actually done, there may be some requirements to do some bulldozing of bushes or shrubs along the right-of-way. City Attorney Storey explained she has spoken to some of the affected property owners such as Jackie Levine, who was present. She communicated that this matter would be on the agenda to Mr. Coleman and Ms. Levine. Councilman Hays questioned the alleyway dead ending. City Attorney Storey explained she believes that is what the problem has been. There will be a turn across the colored portion and into the alleyway to provide access in that manner. It is her understanding that the alleyway terminates because there is currently no access off of Fern Palm Drive into the alleyway. Mayor HaYman commented on creating a road fifty feet in width which parallels the FEC which starts at the south end of Indian River Blvd. He further questioned the alleyway. City Attorney Storey explained a portion of the alleyway already being vacated which constitutes a portion of Lot 500. Councilman Mitchum questioned Parcel B. City Attorney Storey explained Parcel B and Parcel D have been vacated. There was discussion regarding a previous commitment by Perry Barrett to deed one forty foot lot. Councilman ability of Barrett's. only forty Hays asked if this is approved, if it will improve any development on that piece of property of Mr. City Attorney Storey explained she believes it is feet wide. She didn't believe so. the Mayor HaYman stated if he turned off and went north on Guava Drive and go all the way to the end and then he can come back south on the alleyway. He spoke about not being able to go any further on 439 which is the back of the convenience store lot. Page -3- Council Regular Meeting August 7, 1995 ~ .""" Jackie Levine, 34 Brian Cape Road, South Daytona, stated she wants to make sure there will be no more vacation beyond Lot 438 on up because there was a day care sitting in the middle of her warehouse and Coleman's warehouse and if the person who buys that carne to Council to take fifteen foot, then they won't be further ahead. She asked for something on the record that that wouldn't happen. She commented on contingencies involved with this. City Manager McMahon elaborated on Ms. Levine's concerns. He explained the public boundaries would be clearly marked. Councilman Hays questioned if it would be up to the property owner if they had a problem with traffic crossing the property. City Manager McMahon explained they would indicate it would be marked public property. Mayor HaYman explained if this doesn't work out, Ms. Levine needs to contact City Manager McMahon and City Attorney Storey right away. Ms. Levine asked how long it is going to take the City to clear Guava because if this gets deeded over then they are bound to their contingencies. She questioned if the contingencies go into affect before Guava is cleared or if Guava has to be cleared first. City Manager McMahon agreed to ask the work forces to put this as close to the top of their list of priorities as possible. Councilman Hays commented on there not being that much traffic. We don't have the money in the budget to develop a road in there. Councilman Mitchum asked if this access is cleared now. City Attorney Storey stated it is hard to tell without walking to Servair. Councilman Hays asked what the advantages are to the City as being owners to that versus that being private. City Manager McMahon stated it is public and it cannot be closed unless it is closed by the City for some reason. City Attorney Storey stated it is a very small part that we don't already own. We have the right-of-way of Guava so the only part that we don't own is the point. It will take time to generate the deed which must corne before Council which she would bring back for formal acceptance. Councilman Hays moved to approve, second by Councilman Mitchum. The motion CARRIED 5-0. GENERAL CITIZEN COMMENTS/CORRESPONDENCE: : Doris Hill, 112 Lincoln Road, questioned how the roads are going to be paid for. She doesn't think raising the taxes 25% is going to work. The people in this City cannot afford it. Ms. Hill feels the contingency fund should be used to help pay for the paving. She feels if there was a major disaster, FEMA or somebody would corne in and bail us out. She feels if $100,000 of the contingency fund was be used, it would lower the tax increase by about 5%. Ms. Hill stated at the end of the year we should start seeing a savings on the money being spent to scrape the roads. In the next year the taxes shouldn't have to be raised. She feels there will be more money corning in which would help build the contingency fund. Page -4- Council Regular Meeting August 7, 1995 lIlw' ..., Ms. Hill stated she has heard Mayor Hayman and Councilwoman Martin say we are not going to raise the taxes. She asked what they were going to do about it. OFFICER REPORTS: City Attorney City Attorney Storey had nothing at this time. City Manager City Manager McMahon explained the 26% increase was put in because of the City not appropriately paying for its fire services that occurred over five years. City Manager McMahon stated the amount of money that was originally proposed to do the roads several years ago was a 42% tax increase which the Council elected not to do and reduced it to a 26% increase. City Manager McMahon stated had it been done many years ago, you wouldn't be facing $15 million, and if it is not done now, you will be facing the escalated cost and the cost of raising the taxes when it is done. City Clerk City Clerk Wadsworth had nothing at this time. COUNCIL REPORTS Councilman Hays stated they need to ask what they are getting from a City tax dollar versus what am I getting for my tax dollar elsewhere. If a reasonable person looks at that, you will see you are getting your money's worth inside the City for your tax dollar. City Manager McMahon stated the amount of taxes that people will be paying this year will be under $300 a year for all of the City services, including the debt service, on an average home in this community. Councilman Hatfield spoke about the first budget meeting being Monday, August 14th and then Tuesday August 15th. He asked if they are going to try and do this in two days. He would like a cut-off time to stop. He suggested a 10:00 p.m. deadline. Mayor Hayman feels 10:00 p.m. is a good time for a deadline and stated if they don't finish their business in the second meeting, they would need to have a third meeting. Councilman Hays commented on the procedure they have used over the past couple years during budget time, going over each department line for line. He suggested using a different format. He feels they could sit down as a group and go over the budget and address the department head if there are questions pertaining to something within each department budget. City Manager McMahon commented on the tax increase. Councilman Hays stated he doesn't see how a whole lot can be done without decreasing the levels of service. Mayor Hayman commented on being responsible last year for prolonging the agony of the budget review because he insisted on the line item process. Page -5- Council Regular Meeting August 7, 1995 ..., ~ Mayor Hayman commented on the feasibility of looking at an RFP for privatizing. He stated he would not do a line item process but he is going to discuss any options. Councilwoman Martin commented on taxes. Under normal conditions she would not consider a tax increase, but there is a pending problem with paving for some years now and she would like to get the City complete. She feels it is important to get the paving done and finish the Florida Shores area and make them a complete part of the City. City Manager McMahon commented on New Smyrna Beach having three times the tax base and a $75,000 home being conspicuously $20 less a year for taxes and they don't have the type of capital improvement program going that we do. City Manager McMahon stated this City had to take care of the growth for twenty years back and fifteen or twenty years ahead. ADJOURNMENT: There being no further business to discuss, Councilman Hatfield moved to adjourn, second by Councilman Hays. The meeting adjourned at 8:00 p.m. Minutes submitted by: Lisa Kruckmeyer Page -6- Council Regular Meeting August 7, 1995