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03-06-1995 - Regular ~ ~ ~ CITY COUNCIL OF EDGEWATER REGULAR MEETING MARCH 6, 1995 7:00 P.M. COMMUNITY CENTER MINUTES CALL TO ORDER: Mayor Hayman called the Regular Meeting to order at 7:00 p.m. in the Community Center. ROLL CALL: Mayor Jack Hayman Councilman Danny Hatfield Councilwoman Louise Martin Councilman Michael Hays Councilman David Mitchum city Attorney Krista storey city Manager George McMahon City Clerk Susan Wadsworth Police Chief Lawrence Schumaker Present Present Present Present Present Present Present Present Present INVOCATION, PLEDGE OF ALLEGIANCE There was a silent invocation due to the scheduled minister not being able to attend. There was a pledge of allegiance to the Flag. APPROVAL OF MINUTES Reqular meetinq of January 9. 1995 Councilwoman Martin made a motion to approve the January 9, 1995 minutes, second by Councilman Hays. The motion CARRIED 5-0. Reqular meetinq of January 23. 1995 Councilman Hatfield made a motion to approve the January 23, 1995 minutes, second by Councilwoman Martin. The motion CARRIED 5-0. CITIZEN COMMENTS REGARDING AGENDA ITEMS ONLY (Other than public hearings) Erving Raymond, 304 Linda street, stated he really appreciated the hard work that was done in Edgewater Acres with the ditches. Mayor Hayman commented on the drainage problems in Edgewater Acres during Tropical Storm Gordon. Councilman Hays feels it is great the way Mr. Raymond and his neighbors worked with City staff. He thanked Mr. Raymond. CITY COUNCIL REPORTS Councilman Hays Councilman Hays had nothing at this time. Councilman Mitchum Councilman Mitchum had nothing at this time. Mayor Hayman Mayor Hayman announced the citizens Police Forum will be held again. He went on to speak about the program. {' ~ ...., Mayor Hayman asked when the next meeting would be. Police Chief Schumaker stated it starts tomorrow evening at 7:00 p.m. for five weeks every Tuesday evening at the South Campus of DBCC. Mayor Hayman listed the subjects that would be discussed. Councilman Hatfield Councilman Hatfield expressed his appreciation about a letter that went out from the City Manager's office regarding the closure of the Drivers License Bureau in New Smyrna Beach. He asked to reinforce the letter by having a resolution brought before Council. Councilman Hatfield feels the Council needs to let the Governor and Mr. Ascherl know they are behind keeping this. Mayor Hayman asked that this be brought back to them at the next meeting. city Manager McMahon stated if Council wants to expedite it, they could pass a resolution tonight. Councilman Hatfield made a motion to have that affect, second by Councilman Hays. The motion CARRIED 5-0. Councilwoman Martin Councilwoman Martin had nothing at this time. PUBLIC HEARINGS. ORDINANCES AND RESOLUTIONS A. Public hearing Ord. 94-0-24 Annexinq property within Palm Breeze Drive Subdivision Mayor Hayman and City Attorney Storey presented background of Ord. 94-0-24. Mayor Hayman read Ord. 94-0-24. Mayor Hayman opened the public hearing. Community Development Director Mark Karet made a brief presentation regarding the annexation agreement. Mayor Hayman questioned Exhibit B regarding some of the property owners not wanting the annexation. Mr. Karet stated they do not desire annexation nor will they be connected to our water system. Mayor Hayman closed the public hearing. Councilman Hays questioned the two lots that do not wish to be part of the annexation agreement. He asked how we technically deal with that in other city business. He stated they are creating a one lot enclave. Mr. Karet explained Council's options. Mayor Hayman questioned if there was mixed zoning included in this. Mr. Karet explained that is correct the properties that immediately abut u.S. #1 have a commercial designation and approximately 250 feet above that go to a single-family designation. Mayor Hayman questioned if there is a requirement for a buffer for a transition between the two lots. Mr. Karet stated there are buffer requirements which will be taken care of by the Land Development Regulation and the County. Page -2- Council Regular Meeting March 6, 1995 '-" ,.."", Councilwoman Martin asked if they will hook up to water and sewer. Mayor Hayman stated they are going to hook up to water but he hasn't heard anything regarding sewer. Councilwoman Martin stated she wondered how they were going to bypass. Mr. Karet explained currently the agreement does not provide for connection to the sewer system because there is no economical way to do so. Councilman Hays made a motion to approve Ord. 94-0-24, second by Councilman Hatfield. The motion CARRIED 5-0. B. Res. 95-R-04 Annual Halifax and Indian River Sprinq Cleaninq Day April 1, 1995 Mayor Hayman read Res. 95-R-04. He feels this is going to be an effective program. Councilwoman Martin made a motion to approve Res. 95-R-04, second by Councilman Hays. The motion CARRIED 5-0. CONSENT AGENDA A. Authorization for East Volusia Mosquito Control District to make low level aerial inspection and spray fliqhts under 500 foot altitude B. First Amendment to Aqreement for ianitorial services C. satisfaction of Lot Clearinq Lien - 472 Palmetto street - Addition to Consent Aqenda Mayor Hayman informed Council of an addition to the consent agenda regarding the satisfaction of a Lot Clearing Lien at 472 Palmetto Street. Mayor Hayman read the consent agenda. Councilman Mitchum made a motion to approve the consent agenda, second by Councilwoman Martin. The motion CARRIED 5-0. OTHER BUSINESS A. Presentation of city audit for fiscal year endinq 9/30/94 Finance Director Fred Munoz introduced John Vodenicker, Ernst & Young. He expressed how pleased he and city Manager McMahon are with the audit results. Mr. Vodenicker presented an overview and overhead presentation of the city's audit results. Councilman Hatfield stated these graphs are nationwide of cities this size and asked if this is required by law to do this this way. Mr. Vodenicker informed him it is not. Councilman Hatfield feels it might be more accurate doing it in state because the state taxes are similar and we would have a more accurate account of how we do things. Mr. Vodenicker informed him this has been done in the past and explained problems they have run into. There was a discussion regarding the difference in the way cities operate, such as New Smyrna Beach. Mr. Vodenicker commented on the smooth audit this year and enjoyed working with Fred and his staff to get it done on a timely basis. He expresed his appreciation for the opportunity to work with the City. Page -3- Council Regular Meeting March 6, 1995 '-' ....." Mayor Hayman spoke about placing the mid-year budget review on the next agenda. city Manager McMahon stated it will be on the first meeting in April. The quarterly report won't be finished until the end of March. B. Economic Development Board's Prooram of Work for 1995 and site Inventorv service Plan presentation bv Chairman Philip Fono Philip Fong, Chairman, Economic Development Board, made a presentation regarding the goals, in priority order, of the Economic Development Board and a site Inventory Service Conceptual Plan. City Attorney Storey stated Mr. Fong has discussed this idea with her and asked her procedurally how the EDB could proceed if Council was supportive of their idea and concept. She explained a couple of options, one being that the Council could basically designate the EDB as its selection committee or do shortlisting if there were a number of interested parties and then make a recommendation to Council regarding a particular firm. Any type of agreement would have to be entered into between Council and the provider because the EDB does not have the authority to enter into agreements on behalf of the City. Mayor Hayman spoke about a conversation he had with a broker and the concerns she brought to his attention. Councilman Hays feels a single broker or agent could be somewhat problematic in the process. He feels they should shy away from a single broker concept. Mr. Fong stated from a city standpoint, if we are looking for a service, in terms of a cost savings, this concept will work well. There was further discussion regarding single brokers. Mr. Fong expressed concerns with wanting to be as fair as possible with the selection process. Mayor Hayman spoke about people who manage data only and this being another approach they could take. He expressed concern with using a realtor and before he goes any further, he would like to hear from the Board of Realtors on their view and ideas on how this will work. Councilman Hatfield commented on computer databasing records of commercial and industrial properties and if these are all properties in the City whether they are for sale or not. Mr. Fong informed him that was correct. Councilman Hatfield expressed concern about having a stretch of industrial property in his front yard and this availing itself to people calling asking if a certain piece of property is for sale when there is nothing there for sale. There was further discussion regarding Councilman Hatfield's concerns. Councilwoman Martin stated it sounds like they are getting into the real estate market and she really doesn't think that is for the Council to do. She stated we know from the for sale signs what is for sale and if we don't know then we can approach the real estate parties. Mr. Fong commented on having a computerized system and it being an organized and comprehensive system. Page -4- Council Regular Meeting March 6, 1995 ~ ~ Mayor Hayman stated he thinks we need to come up with alternative means to develop data on commercial properties and Councilman Hatfield hit on something very important. He feels if a property owner does not want his property on a list, he should have the opportunity to opt out due to the list being a marketing tool. Mayor Hayman asked would like someone personal response. companies that are and files. Mr. Fong to come back with alternatives and he from the Board of Realtors to give written or He feels the EDB should look at some of the in the business of managing data information It was the consensus of the Council for Mr. Fong to come back to them with more information. There was a discussion regarding getting the service without it costing the city a lot of money. Mayor Hayman suggested Mr. Fong meet with City Manager McMahon and him tomorrow, with council's permission, and they will help him come up with some different alternatives. Mayor Hayman thanked Mr. Fong for his presentation. There was a five-minute recess at this time. c. utilities Director's reauests to purchase: 11 Dept. of Health and Rehabilitative Services approved laboratory slow exhaust bench top autoclave from VWR Scientific for $2.475 utilities Director Wadsworth explained what an autoclave is and the need for it. Councilman Hatfield made a motion to approve this request, second by Councilwoman Martin. The motion CARRIED 5-0. 11 Field Operations backhoe throuah State bid process from Ford of New Holland for $32.155 utilities Director Wadsworth explained the background information on this request. Mayor Hayman asked what happened to the other backhoe. Wadsworth explained it is still in service. He stated intend to utilize it on jobs close to the service area eventually use it at the Water Plant. Mr. they and Mayor Hayman asked if this could wait until the mid year budget review. Mr. Wadsworth explained when it is ordered this could put it rather late in the year and could even potentially cross over into next year's budget so it could be a problem. There was a discussion regarding not being able to lay the water lines in Palm Breeze with the old backhoe. Councilman Mitchum commented on a maintenance schedule. Mr. Wadsworth stated everything has been done as far as preventive maintenance. He spoke about the old backhoe needing a major overhaul. It was the consensus of Council to hold off until the first meeting in April. Councilman Mitchum made a motion to table this item until the first meeting in April, second by Councilman Hatfield. The motion CARRIED 5-0. Page -5- Council Regular Meeting March 6, 1995 ... ....,.; 21 Wastewater Department pickup truck throuqh state bid process from Duval Ford for $14.847 Mayor Hayman asked if this could also be held off until the first meeting in April. Mr. Wadsworth stated delivery on these trucks has been slow and the longer you wait, the longer it is going to take to get in. He stated the reason this truck was budgeted this year was because the equipment we have right now is not capable of removing the pumps and motors from the new lift stations in Florida Shores. Councilman Hatfield made a motion to table this item, second by Councilman Mitchum. The motion CARRIED 5-0. D. Award of bid for Wastewater Dept. mini-camera system to Southern Sewer Equipment Sales at $10.949.50 utilities Director Wadsworth explained the capabilities of the camera. He requested Council allow him to purchase this now. He explained this bid came in approximately $4,000 under budget. Councilman Mitchum made a motion to approve, second by Councilwoman Martin. The motion CARRIED 5-0. E. Waive non-substantial irreqularitv and award bid for Air Park Road water line to Parnell Well Drillinq at $87.575 and declare proiect to be impact fee eliqible utilities Director Wadsworth presented a brief overview of the facts. Councilman Hays stated it is very sound for them to go ahead with this project with the growth and the environmental concerns in that area. He feels it is important to continue. There was a discussion regarding the payback time. Mr. Wadsworth stated it will be approximately five years before the City would start to recover a good portion of the monies. Mayor Hayman spoke about a lady that went before Council regarding the present lines going into the college. He asked if they will have anymore problems like that if we go north of Indian River Blvd. Mr. Wadsworth stated that will depend on how the road is dedicated and the property owners associated with it. He commented on prescriptive rights roads. Mr. Wadsworth explained the three separate items he needs approved. Councilman Mitchum made a motion to approve Mr. Wadsworth's request to waive the non-substantial irregularity, award water line project to Parnell Well Drilling in the amount of $87,575.00 and declare this project impact fee eligible, second by Councilman Hays. The motion CARRIED 5-0. F. Authorize Quentin L. Hampton Associates to perform enqineerinq services related to water line desiqn for Palm Breeze Drive at cost not to exceed $5.200 and declare proiect design and construction to be impact fee eliqible utilities Director Terry Wadsworth made a brief presentation at this time. He stated it is his intention that when the design is done we will go ahead and evaluate and depending on the work load go ahead and install these improvements with City forces. Councilman Mitchum questioned why the design could not be done in-house. Mr. Wadsworth explained because of the work load of the City Engineer due to the CIP closeout. Page -6- Council Regular Meeting March 6, 1995 --- ....., councilman Mitchum expressed a concern about not doing the design in-house. Mayor Hayman asked city Engineer Fegley what his work load is and what projects he is currently working on and what it would take to have this done in-house. city Engineer Fegley stated if they aren't in a rush he has no problem with having it done in-house but it depends on Council priority. He stated he sees no problem with doing a project of this nature. Mayor Hayman asked what that would do to the schedule. Mr. Wadsworth reminded council on this particular agreement, they specified a specific time frame to provide those services, which is six months. He explained by the time you go through design, permitting and construction it's not as long a time as you perceive it to be. There was a discussion regarding the timing issue. councilwoman Martin made a motion for approval, second by Councilman Mitchum. The motion CARRIED 5-0. G. Community Development Block Grant Annual Proqram for FY 1995/96 and five-vear planninq budqet Community Development Director Mark Karet made a presentation at this time. He stated the City will receive $89,383 of the CDBG monies. Mr. Karet commented on the Turgot Avenue paving project and the Palmetto street Canal restoration. Councilman Mitchum stated we are assessing people in Florida Shores for road construction and here is the same scenario of paving an unpaved road that we are proposing to construct. He asked why aren't the adjoining property owners paying for that. Mr. Karet stated the original project of paving Turgot Avenue came as part of the purchase agreement for the 26 acres. He stated our purchase agreement with the County actually required the paving of Turgot Avenue. Mr. Karet commented on a door-to-door survey that was done due to the target area shrinking. He stated part of what the survey established was a 100% survey of everybody who lived on that property to justify everyone met HUD's qualifications. Councilman Mitchum commented on people living in Florida Shores being in that same predicament. He spoke about grant money being used in the past to subsidize sewer hook ups. He stated a commitment to the County to pave that is one thing but if we got these funds, do they have to be earmarked to pave a street or can they be earmarked for some other type of program. Mr. Karet stated the funds can be used for some other type of program. There was a further discussion regarding the HUD program and HUD finding a community that has low income individuals in it and putting money in that area. Councilman Mitchum expressed concern with part of the area being discussed being apartment complexes and the apartment complexes being owned by people who do not have a low income. Councilman Mitchum asked if there is any way to take this money and justify the fact that we do have people in Florida Shores that are going to need assistance. Mr. Karet explained why block grant funds cannot be used for paying for assessments. Page -7- Council Regular Meeting March 6, 1995 '-'" "'-' councilman Hays feels part of the problem with this is the federal guidelines will go into an area where there is low income highrise type housing and they put the funds into these areas. He stated if everyone in the area doesn't qualify for low income housing, they move onto the next area. Mayor Hayman stated he has a problem with paving Turgot Avenue because he feels there are a lot of other roads that qualify. He stated if we don't have the information, we can find it. There was a discussion regarding having something back to the County by March 15th. Mayor Hayman questioned if they had a different target area that met HUD qualifications, could they submit those changes by March 15th. Mr. Karet suggested Council move the wastewater collection system project up before paving Turgot. Mayor Hayman stated he would go along with that but he wants portions of Connecticut Avenue taken care of. Mr. Karet explained there is a problem with doing that because it is not within our current target area. Mr. Karet informed Council a survey can be done of that area. Mr. Karet stated for Year 2 we will have the Palmetto street Canal restoration project which will take up $38,798, then the $50,585 plus the $75,000 from last year will be dedicated towards the wastewater collection rehab in the northwest. Councilman Hatfield made a motion to move up the wastewater collection system project, second by Councilman Mitchum. The motion CARRIED 5-0. H. Appointment to Land Development and Requlatorv Aqencv due to expiration of term of Peter Moncure. who requests reappointment Councilman Mitchum made a motion to reappoint Peter Moncure, second by Councilman Hays. The motion CARRIED 5-0. I. Confirm appointment of Nancy Williams to Board of Trustees for Firefiqhters Pension Plan (fifth member chosen bv Board members) Councilman Hays made a motion to confirm appointment of Nancy Williams to the Board of Trustees for Firefighters Pension Plan, second by Councilman Mitchum. The motion CARRIED 5-0. GENERAL CITIZEN COMMENTS/CORRESPONDENCE A. Pelican Cove West residents request to lower speed limit on Falcon Ave. Mayor Hayman commented on the letter from six residents in Pelican Cove West. Henry Scherz, 1011 Egret Court, commented on the problem being the two ninety degree curves when you enter Pelican Cove West and the condition of the curbs. He also feels the road needs to be improved because it is falling apart. Mayor Hayman asked Chief Schumaker if he had any reports on the traffic conditions in that area. Chief Schumaker spoke about there being over 100 homes in there and there only being six names on the petition. He stated they could put up a slow curve sign but 90 percent of the traffic is people that live there and they know the conditions of the road. Page -8- Council Regular Meeting March 6, 1995 '-'" ....., Mr. Scherz asked about filling in the curbs on both sides. He stated they drop at least eight inches. Councilman Mitchum made a motion to reduce the speed to 20 mph. Councilman Hatfield suggested including in the motion to place slow curve signs and have City Engineer Fegley look into the curbs. Chief Schumaker stated if the City wishes to go to 20 mph that is fine with him and they will put up two right angle curve signs. But he suggested the entire project be lowered to 20 mph rather than posting different signs with different speeds. Councilman Hays second the motion. The motion CARRIED 5-0. B. Jean Clark requests to have Memorial Dav Parade at Edgewater Landinq May 29. 1995 City Manager McMahon stated staff recommends approval. Councilman Hatfield made a motion to approve this request, second by Councilwoman Martin. The motion CARRIED 5-0. C. Ervinq Ravmond re: stormwater and stormwater manaqement proqram This item was removed from the agenda due to Mr. Raymond already saying what he wanted to say. D. Dr. Charles Gebelein re: retention pond plans Dr. Charles Gebelein, 1730 Umbrella Tree Drive, made a presentation regarding the stormwater and the Stormwater Management plan. Dr. Gebelein made an overhead projector presentation. His discussion included an overall review of the Stormwater program, present areas of Edgewater that are severely distressed with flooding and drainage, stormwater fees, and the City's future plans for stormwater and drainage. Mayor HaYman asked Dr. Gebelein to summarize his presentation. Mayor HaYman thanked Dr. Gebelein for his presentation. City Engineer Fegley presented an overview of his remarks from a memo he wrote regarding the Road Improvement Project and the Stormwater Management System in conjunction with Dr. Gebelein's request. There was a discussion regarding the additional costs to make changes to the existing design. Councilman Hays commented about hashing over this project for years. He feels they need to look at the economics of a project as well as what is convenient for someone. He spoke about vacant lots not producing tax revenue. He commented about the growth in Edgewater. Councilman Mitchum thanked Dr. Gebelein for his hard work and being interested in this. He explained why he feels redesigning this project would be a problem. He feels a decision had to be made based on the overall economic state of Edgewater and he stands by his decision. Mayor HaYman commented on recycling rain water. He spoke about the Mango Tree Lake being used as a potential site to collect and store rainwater. Page -9- Council Regular Meeting March 6, 1995 ..., ...., Mayor Hayman commented on the emergency vehicle access. He spoke about the children playing in the retention ponds and the safety of the children of Edgewater. Mayor Hayman feels the redesign of the stormwater project is inappropriate at this time. Councilman Hatfield commented about whether you move the retention areas or not, there are still going to be ponds the children will play in. Councilman Hatfield spoke about the inconvenience of redesigning the stormwater project, costing the citizens a great deal of money that they don't have. He stated they are trying to do it the most cost effective and safe way. Mayor Hayman asked Dr. Gebelein to forego his intent to readdress a remark made by one of the Councilmembers and explained why he was asking this of Dr. Gebelein. Dr. Gebelein spoke about not putting water into the river. He stated the systems Council is talking about are connected to the canals which do flow to the river. Mayor Hayman elaborated on the concern of runoff to the river. E. Jan & Lib's Hi Tops Lounqe request to stay open until 3 a.m. for remainder of Bike Week Elizabeth Fenical, Jan & Lib's Hi Tops Lounge, requested to stay open until 3 a.m. for Bike Week. Councilman Hays asked Chief Schumaker if there have been any problems in the past. Chief Schumaker stated one of the main reasons he believed there was no opposition was the fact that New Smyrna was staying open until 3 a.m. He stated this year New Smyrna has opted not to do that. He stated over the past few years they have not had any major problems with the extended time. He stated if you allow one bar to stay open until 3 a.m., you have to extend that to every other bar in the City also. Councilman Hays made a motion to approve this request, second by Councilman Hatfield. The motion CARRIED 5-0. F. Porta Products Corporation request to erect off site siqn for new location at 211 Dale Street Mayor Hayman commented on Mr. Karet's memo regarding Off-site sign Requests. Thomas Alcorn, Vice President, Porta Products Corporation, explained they are looking to place signage on the road to direct people back to the property they now have. Mayor Hayman asked what type of sign is permissible under these conditions. Mr. Karet stated by code, no off-site signs are permissible. Councilman Mitchum asked what he needs to do. Mr. Karet stated in the past, Council on occasion has granted specific off-site signs. Councilman Mitchum asked if we have done it under this format. Mr. Karet stated Pelican Cove West recently came before Council and received an off-site sign for their recreation center. Councilwoman Martin asked the size of the sign. Mr. Alcorn elaborated on her concerns. Page -10- Council Regular Meeting March 6, 1995 .... ...., Councilwoman Martin made a motion to approve this request, second by Councilman Hatfield. He feels the type of sign needs to be defined as to what Council will approve and he asked this be brought back to Council. Mr. Alcorn stated they would like to have a temporary sign due to the Vice President of the united states coming to Maglev. Councilman Hatfield asked him if he needed a sign immediately. He asked what if they gave him a temporary sign immediately and address what type of sign with him and bring it back to Council at a later date. Councilman Hatfield stated he has no problem with a 4' X 4' temporary sign. Mr. Alcorn stated that would be sufficient. Mayor HaYman reiterated the motion as being approving a temporary sign with the applicant presenting a rendering of what the temporary sign will look like and the dimensions of it and then working with Council for the future development of signage and location and the advertisement on that site. He stated Mr. Alcorn will be working on the permanent sign at a later date with staff. The motion CARRIED 5-0. G. Kevin Pate request to operate tatoo parlor and leather retail sales from new business location at 101 N. Ridqewood Ave. Kevin Pate, White Lightning Tatoos, thanked Council for allowing them to do their temporary tatoo parlor and leather sales at Wayne's World. He stated this was all contingent with the amendment of the zoning. He spoke about getting a lot of people from the community wanting tatoos and leather. He stated his request is to close down the Wayne's World location and move into the other building and have a temporary permit until the decision on the amendment comes through. Councilman Hays questioned medical supervision and the criteria of the Florida statutes. Mr. Pate stated they exceed the medical standards and they have biohazard containers. Councilman Mitchum questioned if there is going to be a problem with having a permit with the zoning amendment. Mr. Karet stated Mr. Pate is referring to an application for text amendment to the list of permitted uses in the B-3 District. Councilman Mitchum informed Mr. Pate if he does not get the text amendment that will be the end of it. He stated what they are doing tonight does not give Mr. Pate a permanent facility. He stated there may not be any problems with the text amendment but he wanted Mr. Pate to be aware. Councilman Mitchum made a motion to let them operate but readdress this once the text amendment is taken care of, second by Councilman Hays. The motion CARRIED 5-0. OFFICER REPORTS Councilman Havs Councilman Hays stated he feels they need to look into some new signage designating where our Water Plant is. Councilman Mitchum Councilman Mitchum agreed with Councilman Hays. Page -11- Council Regular Meeting March 6, 1995 '-" ....." Councilman Hatfield Councilman Hatfield agreed with Councilman Hays and Councilman Mitchum. Councilwoman Martin Councilwoman Martin had nothing at this time. Mavor Havman Mayor HaYman commented on the VCOG working with a Building Code Standardization Ordinance. He asked staff's position with that. Mr. Karet elaborated. There was further discussion regarding the Building Code Standardization Ordinance. Anv Other Comments There were no other comments. City Attornev City Attorney Storey stated the Council approved a license agreement with the Florida Department of Agriculture and Consumer Services Division of Forestry to get some equipment. She stated Chief Vola has been able to secure an additional vehicle which requires an amendment to that agreement. She asked Council to authorize the Mayor to execute the amendment for the additional equipment. She stated she has been advised by Chief Vola there may be potential for some other equipment with no cost to the City except maintenance. She stated the Mayor could be authorized to sign this amendment and any additional amendments if the Chief is able to secure the equipment. There was a discussion regarding the equipment coming from Desert Storm and if the log books come with the equipment. City Attorney Storey stated if anything is wrong with the vehicles, you simply return them. Councilwoman Martin made a motion to approve this basic agreement, second by Councilman Hays. The motion CARRIED 5-0. citv Manaqer City Manager McMahon stated he needed Council's approval of the auction list. Councilman Mitchum made a motion to approve the auction list, second by Councilman Hatfield. The motion CARRIED 5-0. City Manager McMahon stated they received the deed from the County on the shell pit. He stated he is going to have city Attorney Storey review it and put it on the next agenda for acceptance. City Manager McMahon stated the City has received official notification from DOT that they will be putting a left hand turn signal on u.S. #1. City Manager McMahon asked for Council's guidance on obtaining an Education Specialist to educate children on fires and fire prevention. Mayor HaYman stated the only way it would work, is if the person was brought on board with the understanding that his or her tenure was specified and the position would sunset. Page -12- Council Regular Meeting March 6, 1995 ~ ~ City Manager McMahon stated the reason he brought this up tonight was because he has been advised that the City has until March 17th to accept it or not. He stated even though he anticipated putting that in the job description, the problem is if in the future the City does not fund that position, the money from the grant has to be paid back. Mayor Hayman stated it is either permanent or you pay it back. City Manager McMahon stated he doesn't mind working with that, but he does not want to do it and then sayan additional person has been added come a year or two from now. He stated we have been trying to hold very tight on people. He stated there will be other problems that will need to be addressed such as additional paramedics costs. City Manager McMahon stated he has no problem making these decision, but something that has future implications, he wants the Council to be well aware of that. Mayor Hayman stated it is too bad they do that because if you could fund the person and have a time certain program for them to produce and leave behind, it would still create the same thing. Councilman Hatfield stated even if you kept them for a set time, a five year minimum or something like that but forever is a long time. city Clerk City Clerk Wadsworth had nothing at this time. ADJOURNMENT There being no further business to discuss, Councilman Mitchum made a motion to adjourn, second by Councilman Hays. The meeting adjourned at 11:03 p.m. Minutes submitted by: Lisa Kruckmeyer Page -13- Council Regular Meeting March 6, 1995