08-03-1991 - Public Information & Discussion Meeting
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CITY COUNCIL OF EDGEWATER
PUBLIC INFORMATION AND DISCUSSION MEETING
AUGUST 3, 1991
MINUTES
Mayor Wessler called the meeting to order at 2:00 p.m. in the Community Center.
She announced that there would be a special meeting after this to take action
on matters related to CIP funding, matters of financing and collection
procedures, and revenues pledged to the State as security for the loan of State
Revolving Funds.
ROLL CALL
Mayor Tanya Wessler
Councilman Kirk Jones
Councilperson Louise Martin
Councilperson NoraJane Gillespie
Councilman Michael Hays
Interim City Attorney Nikki Clayton
Acting City Manager Fred Munoz
City Clerk Susan Wadsworth
Police Chief Lawrence Schumaker
Present
Present
Present
Present
Present
Present
Present
Present
Present
Dan Allen, Dyer, Riddle, Mills & Precourt, Inc., the Cityls consulting engineers,
reviewed the presentation made at the July 15 and July 29, 1991, meetings. He
distributed copies of the presentation with changes crossed out to remove the
reclaimed water system from the assessment. (See attached) He stated the
reclaimed water system of 2.2 million was going to be funded by user fees and
assessment but about a week ago Council voted to fund the entire reclaimed system
from user fees and that doubled the debt service required. He reviewed the
concept of the assessment method versus the current method, impact fee funds.
Councilperson Gi llespie asked if the $714 per ERU includes pumping, transmi ss ion,
and plant. Mr. Allen agreed. Councilperson Gillespie said the present charge
is $1,153 per ERU and the difference is the share of the plant. Mr. Allen
clarified the base price per equivalent lot is $1,143. Councilperson Gillespie
asked about the $714 and Mr. Allen explained they're not related, $714 only
addresses the wastewater treatment plant and pump station cost as a comparison
to impact fees. Councilperson Gillespie asked if they're still charging the
$35. Mr. Allen replied yes.
Warren Fisher, 1720 Juniper, complimented the Mayor and Council and anyone that
has anything to do with this CIP as they did a tremendous job. He stated he has
no problem with fairness and that naturally there will be some inequities. He
asked if he can transfer the remaining balance of his assessment to the new owner
if he later sells his property. Mayor Wessler replied it's a possibility.
Councilperson Gillespie noted that's one of the things they wanted to decide.
Mr. Fisher asked if they should establish it as a fact. Ms. Clayton explained
the final assessment resolution will be considered and it can be done in two
ways. She added if a bank is involved theylll want to use proceeds to payoff
the 1 ien but it can be a matter of negotiation and Counci 1 can provide the
apportionment as to subdividing of lots or sale of the lot. She said they may
allow for both the subdivision or sale of the lot providing for it to continue
as opposed to being paid off, but it's a matter of financing. Mr. Fisher stated
held talked with a banker who'd never heard the question raised and he said it's
a bottom line item and doesn't see anything different from a tax situation. He
noted the seller will raise the price if they can't do it and the buyer will be
reluctant to pay it up front so to keep it simple they should provide to have
it go to the buyer. Ms. Clayton stated it could be a matter between the private
parties and a bank may dictate that it be paid from proceeds of the sale.
Bill Smith, 2629 Victory Palm, stated he assumes some will want to pay the impact
fee prior to installation but will there be a lien against the property for
those that choose to go the 20 years. Mayor Wessler replied yes. Mr. Smith
asked if there will be a charge to register each lien and for someone to prepare
the liens and where that money comes from. Ms. Clayton explained the initial
and final assessment rolls will be constituting a lien against the property and
there will not be a chargeable lien until there's an element of default and that
follows several safeguards in the ordinance but there will be no charge. Mr.
Smith stated there will be no official notice until they default. Ms. Clayton
indicated no.
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Tony Rua, 2824 Juniper, asked if the $605 for abandoning is separate from the
assessment. Mayor Wessler replied yes. Mr. Rua asked if they need a permit if
they do it themselves. Mayor Wessler replied normally you will but that will
probably be a Council decision whether to waive the permit fee. Mr. Rua asked
if they can pay the City to do the job. Mayor Wessler replied she doesn't think
the City will be doing it, the people have to contract it themselves.
Jay Moynahan, Miami, asked the usage percentage of Florida Shores that has sewers
now. Mr. Allen replied approximately 7%. Mr. Moynahan asked if 2-1/4 MGD is
going to service the entire City. Mr. Allen explained it will service basically
the existing customers which includes those in Florida Shores that are now on
sewers and the Florida Shores component assessment district not connected is
approximately 1.2 MGD with growth outside Florida Shores at .48 MGD. Mr.
Moynahan asked if that will be the necessary capacity if the entire City were
built out. Mr. Allen replied no, that's a 10-year projection. Councilperson
Gillespie stated it's a 20-year projection on the sewer plant. Mr. Allen stated
the ultimate build out is 3.6 million. Mr. Allen and Mr. Moynahan discussed
build out times and projected density with some information taken from the City's
land use plan. Mr. Moynahan asked if the estimates are relative to the number
of feet of pipe used. Mr. Allen replied yes. Mr. Moynahan asked if there's
been any bidding. Mr. Allen replied no. Mr. Moynahan stated he thinks Council
intends to pass this assessment ordinance on Tuesday. He asked if the numbers
are $1 million lower, will the assessments be lowered and credit given for
anything paid. Councilperson Gillespie replied yes.
Mr. Moynahan asked the interest rate. Mr. Allen replied today it would be 4.2%
and they intend to sign the agreement as soon as possible and 4-1/2% is the
anticipated amount and 1% to cover the County's administrative costs to bill the
assessments. Ms. Clayton noted 197 provides for the fee to the tax collector.
There was discussion regarding the assessment collection method to be determined.
Ms. Clayton explained they hope to execute the agreement by the end of September
and they will have the final numbers and interest rates and the bidding is ready.
Mr. Allen explained the bidding of the program will be phased and the treatment
plant will be one and the collection system will be bid in 4 phases and they'll
have firm numbers in September on the treatment plant and one-fourth of the
collection system. Mr. Moynahan asked about the other phases of the collection
system. Mr. Allen replied they'll be bid 3 to 6 months later and it varies on
how th i ngs go. He exp 1 a i ned they intend to bid in phases incase there IS
something unusual and they'd prefer to have more local firms bidding to see more
competition. Mr. Moynahan asked if there will be future public hearings on how
these bidding results go. Councilperson Gillespie replied it's always public.
Mr. Moynahan asked if it will include the breakdown of how it will impact the
assessment. Ms. Clayton stated the intent is to have a clear idea of most of
the numbers by the end of September and they'll have a not to exceed number at
that time and benefits to each property owner will be calculated and credited
on an ongoing basis. She added if unforeseen circumstances occur there's always
a provision that the assessments could be underestimated but there will be public
hearings on the award of the bids and each property owner will get their notice
in the form of credit slips.
Mr. Moynahan asked who determi ned the number of equ i va 1 ent lots for the
wastewater treatment and collection system. Mr. Munoz replied they got the
Volusia County tax roll and sent this to a person to go through it and identify
the Florida Shores parcels. Mr. Moynahan asked if it's the plat maps. Mr. Munoz
said they totaled up the equivalent lots and it will be about 15,000 equivalent
lots in Florida Shores, but some are sewered. Mr. Moynahan said he thought it
was closer to 16,000. Mr. Munoz noted some are already sewered and the number
is 14,955. Mr. Moynahan asked about the equivalent parcels for the wastewater
treatment assessment. Mr. Munoz replied someone can own 2 equivalent lots and
another 4 equivalent lots on another tax bill and if they were contiguous they'd
count them as one equivalent parcel. He explained they bill one pro rata share
of the wastewater treatment plant capacity and in the future when the owner
subdivided to other building lots, held have to pay capacity for the sewer for
the other building lots he establishes. Mr. Moynahan asked how that will be
determined. Mr. Munoz replied it's a $1,425 impact fee. Mr. Moynahan asked if
a new buyer wou 1 d have the opt i on to pay the $1,425 or the assessment. Mr. Munoz
replied not the way it is now and any future connections would be $1,425 which
is similar to anyone in other parts of the City would pay in impact fees now.
2 Council Public Information Meeting
August 3, 1991
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Jav Movnahan (Continued) Mayor Wessler asked if someone who has 6 lots now and
is thinking about subdividing in the future could pay the $350 now. Mr. Munoz
noted they've received one inquiry already and it would be Council's decision.
Ms. Clayton stated they need to look at it in the light of a subdivision. Mr.
Moynahan asked if the $714 under the assessment method versus current method is
an annual amount or one time. Mr. Munoz replied one time.
Giai Benninaton, 121 Virginia Street, stated assessments should be collected in
house because the County's going to charge a 1% fee and we collected the road
assessments in house and didn1t have any problems with it. She noted that would
solve the problem of hardship cases if they honestly cannot pay and meet criteria
Council would set and you don't go ahead with foreclosure procedures and can put
the lien in the house when it1s sold. Ms. Clayton stated if they provide for
hardship cases they have to provide the same whether collected through the City
or County and they'll have to have a basis where the hardship will be paid by
the City out of some fund set aside and that would prevent foreclosure. She
explained they cannot provide inconsistent treatment in the collection of the
assessment but can provide for recourse outside the assessment procedure. Mrs.
Benn i ngton asked if recourse cou 1 d be a 1 i en aga i nst the property when the
property changes hands. Ms. Clayton replied if it's going to be a hardship,
there will be a way that the hardship will be paid out of a special fund and
the person won't go into foreclosure in terms of the tax roll. She pointed out
they cannot give free service and it will have to be established that anyone can
argue it's preferential treatment to one property owner over another. Mrs.
Bennington said the City will get their money no matter what on a hardship case.
Ms. Clayton stated hardship cases will have some way to have payment whether
through the City or County. Mrs. Bennington stated on the projected cost they
have a loan reserve of 15% of the payment set as ide every year and drawing
interest. Council person Gillespie agreed. Mrs. Bennington asked if it1s
accumulated. Councilperson Gillespie replied no. Mrs. Bennington asked if they
can use the interest and shift it to operating expenses. Council person Gillespie
replied Mr. Ferland addressed it in the February briefing and he has it used
for something. Ms. Clayton noted there may be a sinking fund requirement similar
to a bond requirement and it IS 1 ike a security to the State. Mr. Terry
Wadsworth, Director of Utilities, stated the rate study was done and a certain
portion when it reaches a certain funding level can be used like impact fees that
are classified as capital in nature. Mrs. Bennington asked if every year they
make the payment and our capital goes down does the 15% go down also or will it
stay. Council person Gillespie replied it stays until the end. Ms. Clayton
stated if the annual payment is reduced then it is.
Mrs. Bennington stated regarding the assessment method versus current method,
the current method is used with impact fees to wastewater and effluent and pump
stations and connection fees to $1,575 and future people that build in Florida
Shores will pay $1,575. Mr. Allen clarified that's only if you subdivide.
Councilperson Gillespie said no, if someone sells the lots. Mr. Allen explained
if they divide the lots and put a home on it, yes, but if it's an empty parcel
now and you go to develop it, then it's no. He added if you subdivide the lot
and now it's a single parcel, that1s $350, and if you divide it and build, then
it's $1,575. Mrs. Bennington stated any vacant lot will be $350 or $714. Mr.
Allen agreed. Mrs. Bennington stated a buildable lot is usually 40 by 125 and
if it's vacant all you'll pay is the front footage line since you don't have the
connection. Mr. Munoz noted you also pay the $350 which pays for one connection
to the sewer plant so when you develop those lots you won't have to pay the
$1,575 because you already bought a connection. He added if you have 6 lots,
you still only have one connection.
Norman Roberts, 423 North Riverside Drive, asked if he owns 3 lots on a block
separated by someone else's ownership, will he pay $350 for each building site.
Councilperson Gillespie agreed. Mr. Roberts asked why should he be penalized
because he doesn't own them all together. Mr. Munoz explained they'll decide
the issue of whether you can purchase now an up front connection for all those
other parcels. Mayor Wessler noted those decisions will be made in the meeting
following this discussion. Mr. Roberts stated his parcels are combined and he'd
like to pay $350 for each 80 feet. He asked Council to be fair. Ms. Clayton
stated he's anticipated an opportunity for savings but what happens if he's
granted the $350 and divides his 6 lots to 3 lots and each buildable lot is
assessed for its collection component which will be about $2,000. Mr. Roberts
stated he'd pay front footage and $350 but he doesn1t want to be hit with $1,425
later on.
3 Council Public Information Meeting
August 3, 1991
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Norman Roberts (Continued)
Ms. Clayton asked if helll subdivide them. Mr. Roberts replied if need be and
he can break them down so he doesn't get hit with an impact. Ms. Clayton said
the ability to track and record keeping is why she asked and she's not sure how
helll keep records. She said she talked to the engineers about this and she
thinks it's a good idea but the question is whether subdividing to eliminate a
buildable lot would be required because in the future engineering may indicate
you need to change your lot configuration for the house and she's trying to think
it through from today to tomorrow I s problems. There was brief discussion
regarding prior comments on this issue. Ms. Clayton pointed out they have to
have a property description to do an assessment so it will have to be broken down
into some format to send a bill. Councilperson Gillespie noted if someone has
4 lots and built the house in the middle 2, they could never develop the other
lots but if they have 3 and 2 and can develop the 2, thatls where the problem
is and originally they'd said the owner could sign a letter that they would not
develop. Ms. Clayton stated they can still do that but they changed it so if
you have 6 lots and one house you don't file an affidavit because in the future
you will pay the impact fee and at the moment you only pay the impact fee for
the house that exists. Councilperson Gillespie said some people have signed over
their homes to their children with life time use and the property will be sold
because it was deeded to the children and they won't get more money unless the
heirs at the time of passing decide to sell. Ms. Clayton noted that's a matter
between the heirs and the people with the life estate and the property owner
will get the bill. Mayor Wessler suggested Mr. Roberts put 2 lots in one name
and then 2 lots in another.
Alice Murphy stated 20% of the indebtedness is going to non-construction costs.
She said she doesn't know where the basis is for hardships as they're saying
those that can pay will pay more but the money will have to come from the people
so unless they have a vote on it, it looks like taxation without representation.
She said taxes will go up because of this program so will they be able to see
that's a hardship case and they can ask for relief. Ms. Clayton explained a
hardship is with income levels and family size and it won't be just a request
not to pay it. Ms. Murphy asked if this will help with the real estate taxes
and CIP because they have a hardship paying their taxes also. She added the
County will take advantage of it and increase theirs. Mr. Munoz explained that
according to the tax assessor's information they sent us property values that
were on the rolls last year that went up approximately 3.79 so if we maintain
the current millage rate without an increase of 3.79 the City will get the same
amount of money with no increase due to inflation. He reviewed the millage rate
setting procedure and said the only increased revenue would be new construction
and annexation. Ms. Murphy asked if the appraisal goes from $4,000 to $16,000,
won't the taxes go up. Mr. Munoz replied the taxable value will go up. Ms.
Murphy stated that person will have to pay more taxes. Ms. Clayton explained
if assessment goes up, the millage has to come down to produce the same number
of dollars and then you advertise if you Ire going to increase taxes.
Jav Movnahan asked Ms. Murphy if a realtor told her a $4,000 lot would go to
$16,000. Ms. Murphy said the realtors were saying that in the papers. Mr.
Moynahan stated he hopes she doesn't believe it. Ms. Murphy referred to lots
in Bradenton. Mr. Moynahan asked if Council is under the impression the sewer
improvements will raise their property values anything more than a nominal amount
because he views it as a considerable negative on the lots he owns. He said the
assessments are about 60-70% of what they're worth today and based on the rate
of sales in Florida Shores, that's just "pie in the sky". Mayor Wessler agreed
that 4 to 16 is pie in the sky. Ms. Murphy stated they didn't sell them because
of the uncertainties of this program. Mr. Moynahan stated he hopes the realtors
are correct and that appraisals will go up. Mayor Wessler stated lots with sewer
will be much more than $4,000. Mr. Moynahan stated Florida Shores has the best
lot value in Florida and he doesn't question that sewers are a tangible
assessment but you can still pull a septic tank permit so what's the benefit of
sewers. He added they donlt need sewers except for the health situation and the
City has to put it in. He said it's not benefitting especially Florida Shores
and it should be apportioned accordingly.
Councilman Hays asked how banks will pay assessments on repossessed property
in Florida Shores. Ms. Clayton repl ied they'll pay in the same way as any
property owner pays their taxes. Councilperson Gillespie said they'll pay until
4 Council Public Information Meeting
August 3, 1991
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they sell the property. Councilman Hays said the impression was given the banks
wou 1 dn I t pay assessment unt il the property I s so 1 d. Ms. Clayton exp 1 a i ned they'll
have the same choice of prepayment or payment on an annual basis.
Councilman Hays asked about the 6" water lines versus the 211 lines and if the
additional cost to cover this was $3 million. Mr. Allen indicated he was not
familiar with that subject. Mayor Wessler stated Ron Ferland told her it was
$3 to $4 million. Mr. Allen agreed that's a reasonable number. Councilperson
Gillespie asked if there's a response from Don Berryhill regarding upsizing of
the line on the effluent. Mr. Allen replied the verbal response was negative
but they're waiting for an official response.
Council person Gillespie stated Ron Ferland mentioned 9 pumping stations the other
night and the sheets say 11, so where are the other two. Mr. Wadsworth reviewed
the locations. Councilperson Gillespie stated in the effluent plan there was
a lift station East on the Turgot property and how will that cost be picked up.
Mr. Allen explained that was an overall plan and not just Florida Shores and
that was for other areas of the City. He added they're trying to anticipate
serving the rest of the City. Councilperson Gillespie asked the grade of PVC
they're referring to on reclaimed water. Mr. Allen said if it's 4" or higher
line itls DR 18 pipe and 3" size is DR 21 which is ASDM standard.
Councilperson Gillespie asked how they got the $1,425 figure on impact fees.
Mr. Allen explained it's based on the cost of the 3 components of the impact
fees, the wastewater treatment plant, and transmission and effluent and pumping.
Councilperson Gillespie said Mr. Ferland told her that was a share of the plant.
Mayor Wessler stated it is. Councilperson Gillespie said it's the lines. Mr.
Wadsworth explained itls transmission and not connection. Councilperson
Gillespie said $150 is our fee to check the lines. Mr. Wadsworth explained it's
the physical connection to the system. Councilperson Gillespie stated it was
suggested they should have raised the connector line to be ready for paving at
a later date or they'll be digging up paved streets. Mr. Allen said for those
sewer lines less than 8" deep they won't put laterals in where there's not a
house now and they set up the contract and it's set up as a deductible and if
costs come in high they can remove that but it's a decision they can make later.
Mayor Wessler asked if they can leave it in there. Mr. Allen replied yes.
Councilman Jones asked if the 15% loan reserve was $92,000 as was quoted or
$71,000. Mr. Allen replied $71,900 is correct.
Meeting closed at 3:25 p.m.
Minutes submitted by:
Lura Sue Koser
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COUNCILMAN
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ATTEST:
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CITY CLERK /
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MAYOR
5 Council Public Information Meeting
August 3, 1991
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[ITY OF ED6EWATER
WASTEWATER
[APIT AL IMPROVEMENTS
PR06RAM
Prepared for:
CITY OF EDGEWATER, FLORIDA
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WASTEWATER CIP PROJECTS
I. WASTEWATER COLLECTION
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337,000 L.F. - 8" Collection Lines
1000 Manholes
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11 Pump Stations (9 new stations, 2 upgraded stations)
o
31,900 L.F. of 4" - 20" force mains
II. WWTP UPGRADE AND EXPANSION
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Expansion from 1.0 MGD to 2.25 MGD
o
Upgrade from Secondary to Advanced Treatment
III. RECLAIMED WATER FACILITIES
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137,380 L.F. of 3" to 16" Transmission and Distribution
Piping throughout Florida Shores
70,830' - 3"
31,780' - 6"
29,040' - 8"
1,340' - 12"
4,390' - 16"
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Handout DOC
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PURPOSE OF PROJECTS
1. Eliminate public health hazards caused by septic tank use
with poor soil conditions.
2. Upgrade treatment to advanced level to mi tigate impact to
Indian River and allow for reclaimed water use.
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Protection to Class II - Shellfish harvesting waters
o
Provide 10% wastewater effluent disposal by reclaimed
water use, as required by City's CUP.
o
Meet the recent legislative requirements for discharge
to Indian River.
3. Provide additional treatment capacity to serve Florida
Shores and anticipated growth.
1.12 MGD
0.65 MGD
0.48 MGD
2.25 MGD
Florida Shores at Build-out
Existing Customer Flow
Growth outside Florida Shores
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II;mdoul DOC
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Component
1. Construction Cost
Estimate
2. Administrative Allowance
(0.5% of Const. Cost)
3. Design Allowance
4. Const. Management &
Resident Inspector
5. Project Performance
Certification
6. SRF Audit
7. Loan Reserve (15% of
Annual Payment)
8. Capitalized Interest
9. FDER Administrative Fee
(3-1/2% of 1992 SRF Loan
Amount)
TOTAL PROJECT COST
8 HOO 0:2
Handout DOC
PROJECT COSTS
Collection
System
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Wastewater
Treatment
Plant
$13,562,350 $7,648,854
67,812
471,600
242,000
25,000
25,000
194,946
2,126,993
(3 years)
377,020
38,244
461,000
296,220
30,000
25,000
71,933
535,736
(2 years)
$17,092,721 $9,106,987
Reclaimed
Water
System
$1,651,640
8,258
189,410
41,472
20,000
26,101
284,783
(3 years)
66,877
$2,288,541
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ALLOCATION OF PROJECT COSTS
I. COLLECTION SYSTEM
100% Special Assessment
$17,092,721 = $1,143/EQ Lot
14,955 EQ. Lots
@ L = 5.5%
20 Year Repayment
4% Discount for Early Tax Payment
Annual Payment
= $99.71/Year/EQ. Lot
8 HOO 02
Ilandout.DOC
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IT W.W.T.P.
TOTAL COST
IMPACT FEES
ON HAND
$ 9,106,987
(886,000)
PROJECT COST
TO BE FUNDED
BY SRF
$ 8,220,987
50% FUNDED
BY USER FEES
$ 4,110,493
50% ALLOCATED
TO FlA. SHORES
$ 4,110,493
GRANT ($ 2,000,000)
$ 2,110,493
+ 6028 EQ. PARCELS
$ 316,146/(R
DEBT SERVICE
j
$ 350jEQ. PARCELS
57% CAPACI1Y - EXISTING
43% CAPACI1Y - FUTIURE
o i=5.5%
20 YEAR REPAYMENT
4% EARLY TAX PAYMENT
DISCOUNT
ANNUAL COST
$ 30.53jYR.jEQ. PARCELS
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ill RECLAIMED WATER SYSTEM
TOTAL COST
$ 2,288,541
$ 176,016~YR
-$ OO,OOO{ R
DEBT SERVICE
50% FUNDED
Y SPECIAL ASSESSMENT
1,144,271
100% 50" FUNDED
BY USER FEES
$ 1,144,271
$ 2,288,541
I
@ i=5.5%
20 YEAR
4% EAR
DISCO T
NUAL COST
16.57/YR./ EQ.
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Special Impact Fee
User Fee Assessment & Grant
Pro;ect Component . Funded Funded Funded
Wastewater Collection 17,092,721
System
WWTP 4,110,494 2,110,493 2,886,000
Reclaimed Water 2,288,541
System 1,144.270 1,144,270
Total $6,399,035 $19,203,214 $2,886,000
$5,254,764 $20,347,484
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ASSESSMENT METHOD
VS.
CURRENT METHOD
IMPACT FEES FUND:
Wastewater Treatment
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Effluent Disposal (i.e., Reclaimed Water)
o
Pump Station/Transmission
A.
Current Method
Current Wastewater Impact Fee
Connection Fee
o
Collection Only from Developed Parcels
Payment in Full Required at Time of Connection
B. Special Assessment Method
Wastewater Treatment Plant
Effluent Disposal
Pump Station/Transmission
TOTAL
o
Collection from Developed and Undeveloped Parcels
o
Payment Can be Made over Time at z 5.5% Interest
8/40002
Handout DOC
$ l,425/ERU
l50/ERU
$ l,575/ERU
$
350/ERU
190/ERU
364/ERU
$7l4/ERU
$904/ERU
8 /AOO 0:>
Handout DQC
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COST IMPACT TO USERS IN SPECIAL ASSESSMENT DISTRICT
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