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03-25-1991 - Special/Workshop ...../ .." CITY COUNCIL OF EDGEWATER SPECIAL MEETING/WORKSHOP MARCH 25, 1991 MINUTES Mayor Wessler called the meeting to order at 7:30 p.m. in the Community Center. ROLL CALL Mayor Tanya Wessler Councilman Kirk Jones Councilperson Louise Martin Councilperson NoraJane Gillespie Councilman Michael Hays Interim City Attorney Nikki Clayton Acting City Manager Fred Munoz City Clerk Susan Wadsworth Police Chief Lawrence Schumaker Present Present Present Present Present Present Present Present Present JOINT MEETING WITH INDUSTRIAL DEVELOPMENT BOARD PER BOARD'S REQUEST Joe Martin, Chairman of Industrial Development Board, introduced Board members of the Board who were present: Bill Gleeson and Agnes Rymsza, and Joe Hopkins, a member of their task force. Mr. Martin read an excerpt of the Board's by-laws regarding assisting the City Council and also from an article in Business Week regarding Florida's economic development. He introduced Jim Reichardt, Executive Director of Volusia County Business Development Corporation. Mr. Martin showed various figures on a flip chart regarding 100 jobs and reviewed the relationship to total revenue gains. Mr. Reichardt reviewed their organization's history and advertising done to attract businesses into the County. He said they have about 75 active projects at one stage or another with 3 wanting to be in Southeast Volusia where they've been searching to find an existing building. Mr. Martin reviewed key factors to attract industry, population growth, construction values for residential and commercial, and tax rates. Mr. Martin showed industrial zoned areas, noting there's industrial land on Park Avenue in the County. He showed an aerial photo of the PID area. He stated there are about 440 acres and about 30 are developed and the Board is concerned because they don't have infrastructure in place for anyone that would want to move into the area. He added there's no way into that land and they created a task force to come up with a plan on how to open up the PID. Mr. Hopkins said they looked at the property to see if it's environmentally sensitive and this has an eagle's nest and 100 year flood plain and canals that bisect the property and it's connected to waters of the State. He added they need to evaluate the environmentally sensitive areas and see if the canals are active. He recommended they do that first and ask the County for assistance. He added the County would get road impact fees in a development of that type. He stated then they'd do some topographic surveys and see how many ares they have as it1s not necessarily 440 buildable acres in the PID. He said then they'd create a master plan to identify certain access corridors to connect into the existing roadways. He recommended they petition the County's interest on this project and direct the request to the Environmental Development of Volusia County associated with Tom Kelly and his staff and it could be handled at staff level. He requested Counci 1 allow them to go forward with that request, adding it wouldn1t be an allocation of funds. Mr. Martin stated the City doesn't own the property, it belongs to someone else and comparable present value is $6,238 per acre for unimproved with improved acres at $21,685. He pointed out 294 acres are owned by Gran Central and value is $4,408 per acre. He reviewed present value if they had developed in 1983. Mr. Martin showed on a map the road to DBCC and the location of the eagle's nest, adding the State has a 750 feet radius around the next where you can I t do anything and going outward to 1,200 feet is a secondary zone where you can do things certain times of the year. -- ....... JOINT MEETING WITH INDUSTRIAL DEVELOPMENT BOARD PER BOARD1S REQUEST (Continued) Mr. Martin stated to put a road in that will connect to DBCC with a 100 feet right of way is about $635,171 plus costs for lift stations, manholes, engineering fees, permitting and review fees, etc. He pointed out cost to the community for not developing the PID is continued dependence on residential property taxes, more residents have to become commuters, and more income spent outside the City. Mr. Martin made the following requests of Council: 1) approval to proceed with step 1 of Joe Hopkins' plan to petition the County's assistance in evaluating the environmental impact of this area after DCA approval of the Comp Plan; 2) approval to apply to u.s. Department of Commerce, Economic Development Commission for Technical Assistance Grant, and the funds to be applied to steps 2 and 3 of Joe Hopkins' proposal; 3) approval to proceed with remainder of Joe Hopkins' plan, which is to develop a plan for developing the PID; and 4) approval to negotiate with Gran Central Corporation for terms of a purchase option or purchase price for all their property located in the PID. He stated they met with FEC in January and asked if they had any immediate plans to develop the property and they said no, they have other sites in Florida they're actively working on and they'd entertain selling the land. He pointed out they do not want to commit the City to anything, just find out if they're serious and if the City would be serious about acquiring it. Mayor Wessler and the Council members thanked Mr. Martin for the presentation and the Board's efforts. Councilperson Gillespie asked if he's referring to the April 25th date for the Comp Plan hearing. Mr. Martin replied yes and they should have some input by then. Councilperson Gillespie noted they have to go to the County with Growth Management. She added lift stations were $70,000 for two. Planning and Zoning Director Mark Karet said he and Mr. Martin discussed environ- mental concerns and they worked with FEC and most of the impacts would be on their property. He said they contracted with a forestry company to do an assessment on that property but it's very general and they're talking about major environmental impediments that show it shouldn't be developed as commercial and they indicated they don't see those impediments. Councilman Jones asked about the hammock. Mr. Karet replied it's on FEC property and they are trying to assist it with DCA. Mayor Wessler asked if Mr. Karet wou 1 d recommend step 1. Mr. Karet recommended once they know what DCA determines, then go ahead with step 1. Councilman Jones asked if there are study grants for other areas. Mr. Martin replied he understands the grant has to be specifically defined what it's for and they'd have to tie it in on this project. There was brief discussion about the status of the DCA hearing. Councilperson Gillespie asked if DCA said it's possibly wetlands. Mr. Karet replied they expressed concerns and the greatest is the hardwood hammock area that falls within the 100 year flood plain and they're not identified wetlands. Councilperson Gillespie asked if they could work around the hardwood hammock without clearing. Mr. Karet replied yes. Counci lperson Gillespie requested input if the City owns it versus the railroad developing it. Councilperson Martin commended the Board for the action taken. Mayor Wessler asked Mr. Munoz to check on the grants. Councilperson Gillespie moved they allow the Industrial Development Board to proceed with step 1 as they deem ready. Councilperson Martin seconded the motion. Councilman Jones said that would be after the decision on the 25th and if it's clear. Councilperson Gillespie agreed. Motion CARRIED 5-0. Mayor Wessler recessed the meeting at 8:34 p.m. and called it back to order at 8:40 p.m. Advertisement for City Attorney applications (Continued from March 18, 1991 meetinal and Advertisement for City Manaaer applications (Continued from March 18, 1991 meetinal Mayor Wessler stated Ms. Clayton gave them a copy of what she feels should be in the advertisement. She asked about figures. Ms. Clayton explained she didn't include figures because she prepared this in the absence of information she received that day and she worded it to be salary competitive with similar positions in Florida. She suggested they advertise in the Florida 2 Council Special Meeting/Workshop March 25, 1991 -- ...., Advertisements for City Attorney and City Manager applications - (Continued) Bar News and it can be placed by the end of this month to run April 15 and 30, and in the City Attorney and County Attorney Newsletters, with the City Manager to go into ICMA and County Managers Association in the April time frame. She added it's similar to what she'd put in the City Manager ad. Councilperson Gillespie suggested they put the City of Edgewater, Volusia County, because there's one near Pensacola. Ms. Clayton said she can place a similar ad for the City Manager. Councilperson Gillespie requested the difference be a member of the City Manager's Association with 5-10 years experience. Ms. Clayton suggested it be experience in local government field, City Manager or County management. Councilperson Gillespie agreed that's fine. Ms. Clayton noted it doesn't have to be a member of any professional association. After discussion it was agreed to place it in April with May 10th deadline. Salary for Fred Munoz as Acting City Manager (Continued from March 18, 1991 meetina) Councilman Hays recognized that Mr. Munoz has been working evenings and is trying hard. Councilman Jones stated he's doing a good job. Council- person Gillespie stated Mr. Munoz has been very patient with her and she likes the "Things" list he gives them. Mayor Wessler agreed it's good and he's imple- menting an "Employee of the Month" program. Councilperson Martin suggested for the extra hours he be paid on an hourly basis. There was discussion on amounts paid other City Managers. Councilman Hays moved they increase the base salary to $42,000. Councilperson Gillespie seconded the motion. Motion CARRIED 5-0. Councilperson Gillespie stated the lowest paid City employee is $6.23 an hour. Discussion and ossible action re ardin internal mana ement audit Continued from March 18 1991 meetin Council person Gillespie stated they should do something along this line and she was impressed with the man from David Griffith who spoke at the League. She added he said if he couldn't save the amount of money the firm costs, they donlt charge, and they have 15 references. She said they do manpower versus equ i pment versus cap i ta 1 and show you how to do it efficiently within your means. Mayor Wessler asked if thatls the only firm. Ms. Clayton replied that firm has a contract with Volusia County and itls available to cities within Volusia to purchase under a blanket purchase order at rates they quoted the County. She said he generates operational evaluations and they look to see if there are undisclosed liabilities. She suggested he could talk with a Council member or make a presentation to Council to evaluate the type of service he performs. She briefly reviewed types of services. Councilperson Gillespie said Mr. Sheets told them he wants to meet every City employee, and she was impressed, but Mrs. Martin and Mr. Hays didn't hear the presentation. Mayor Wessler suggested he make a presentation to Council and tell them what he can do for our City rather than one member meeting with him. Councilperson Gillespie suggested he be scheduled in April. Councilman Jones noted they had the Cody report done recently that was an evaluation of employees. Mr. Munoz noted it was $3-4,000. Ms. Clayton stated she's talked with Mr. Sheets in the past and shelll contact him as he's expressed an interest in coming. There was discussion about available dates for the presentation. Councilperson Gillespie suggested April 8th or an alternate on April 29th. No Council member objected. Councilperson Gillespie noted the County would check his references. Mayor Wessler called a recess at 9:01 p.m. and called the meeting back to order at 9:09 p.m. Councilperson Gillespie moved Mr. Munozls pay be retro to the day he took over. Councilman Hays seconded the motion. Motion CARRIED 5-0. CONTINUE REVIEW OF CURRENT FISCAL YEAR BUDGET Code Enforcement - Mr. Munoz asked if Mark can go ahead with the new Code Enforcement Officer. Councilperson Gillespie said they already have a vehicle for that person and she has no objection with advertising at this time. She suggested Charlane move to Tuesday-Saturday because it's hard to serve papers on working families with violations. Mayor Wessler asked above moving the new person to that schedule. Councilperson Gillespie replied Charlane told her that's what she wants to do. Planning and Zoning Director Mark Karet reviewed their discussion to cover part of the week-ends. There was discussion about dut i es and hours with the add it i ona 1 person. Mayor Wess 1 er suggested they consider hiring someone from Edgewater and have Charlane train the person if necessary. 3 Council Special Meeting/Workshop March 25, 1991 '-" ....., CONTINUE REVIEW OF CURRENT FISCAL YEAR BUDGET (Continued) Councilperson Martin asked if they're enforcing violated codes without glvlng them 10 days or 2 weeks or 30 days. She said if you go through a red light the Police donlt say wait 10 days for a ticket and she asked if they can enforce it without delays. Mr. Karet explained in most cases they give warnings and they can give time to comply and get them to improve the property or reduce the violation without having to resort to tickets that might lead to ill feelings toward the City. Councilperson Martin stated in the past someone had to file a complaint and sign a statement. There was discussion about the number of violations handled, a variation of hours that possibly could be worked, and the way vacancy notices are handled in the City and in other places. Councilperson Gillespie moved they hire a second Code Enforcement Officer as budgeted. Counc i 1 person Mart i n seconded the mot i on. Counc i lman Jones asked the number of violations they check. Mr. Karet replied 180-200 a month. Motion CARRIED 5-0. Council discussed the GIS software and Councilperson Gillespie moved to take it out of the budget. Councilperson Martin seconded the motion. Mr. Karet asked to present information to justify it. After discussion, Councilperson Gillespie withdrew her motion and Councilperson Martin withdrew her second. Parks and Recreation - Parks and Recreation Director Jack Corder stated he has a Service Worker I budgeted and would like to put that on hold until the 6 months review to look at hiring a working Parks Foreman. Mayor Wessler asked if he'll promote someone. Mr. Corder replied helll advertise. Councilman Hays asked if it would be a new position. Mr. Corder replied he'd take and add to that and adjust his budget for that position. Mayor Wessler said she doesn't have a problem. Councilperson Gillespie referred to the vandalism problem. There was discussion about duties of current personnel and additional needs when the new park is developed. Ms. Clayton suggested all justifications and requests be heard and take the new ideas and evaluate them opposed to each other and they can look at all at the same time and rank them in priority to determine what they want to incorporate. Councilman Hays requested the job description for the 6 months' review. Councilperson Gillespie asked if the programs are cost effective now. Mr. Corder replied baseball and soccer are running even and the other programs they have a contract person and the only thing not cost effective is this building. Council person Gillespie said he wanted them to consider increasing rent and deposit in 6 months. There was discussion about current charges and possible increases. Mr. Corder said helll do a comparison at 6 months. Councilperson Martin asked if they let the public know itls available for rent. Mr. Corder replied no, they have a lot of meetings here. There was discussion about using the Library and Shuffleboard building for some meetings and the special set up for the microphones. Mayor Wessler asked about holding dances. Mr. Corder stated he planned 15 dances this year and he tries to wait until summer when other activities are over and coord i nates with New Smyrna beach. Mayor Wess 1 er asked the cost to have a dance. Mr. Corder replied $200-$250 if they have a d.j. and more if they have cola and popcorn. He added it would be a middle school program. There was discussion about which specific items fall under certain categories. Councilperson Gillespie asked Council to consider putting the chipper back in for $16,400 which goes on the back of the refuse truck and makes mulch which is used in the parks areas and it reduces the amount in the incinerator. There was discussion about the smaller version in the Parks budget and usage with a larger model and life expectancy of the machine, and the current source of mulch and amount used. Councilperson Gillespie noted they still have to go out for bids. Councilman Hays stated he'd rather chip it than burn it and it will save on the incinerator wear and tear. Mayor Wessler asked him to check references. There was discussion about whether to charge residents for mulch. Council person Gillespie asked about grant programs. Mr. Corder replied he's working on the FIND grant for the River Walk to match the other half. Mr. Munoz said he and Mr. Corder discussed his rental of a boom truck for the lights and they'd like to look into a system to lower and raise the lights. Mayor Wessler suggested they bring justification to Council. Council person Gillespie requested justification and description on 3 lights. 4 Council Special Meeting/Workshop March 25, 1991 ~ ....., CONTINUE REVIEW OF CURRENT FISCAL YEAR BUDGET (Continued) Utilities - Mayor Wessler asked why he needs $10,000 in overtime. Utilities Director Terry Wadsworth replied the water plant is 24 hours a day, 7 days a week, and a lot is due to people being paid for holidays, vacation coverages, and mechanical breakdowns. He noted the increase over the prior 2 years is insignificant. Mayor Wessler asked if it will lower if they hire another person and Mr. Wadsworth replied no. Councilperson Gillespie asked about professional services. Mr. Wadsworth replied that would be engineering services and in the water plant for lab testing. He noted some tests are only due every 3-4 years. Councilperson Gillespie and Mr. Wadsworth discussed more indepth testings. Councilperson Gillespie asked about booklets and publications. Mr. Wadsworth replied it1s State and educational materials for the school and water conserv- ation pamphlets for the public and if there's a rate increase in conjunction with the CIP held like to include ways to reduce the impact on people. Councilperson Gi llespie asked if the can get anything through the various programs. Mr. Wadsworth replied he's not been notified anything1s available and some of his materials are subsidized by the programs. Mayor Wessler asked why billing postage is under transportation. Mr. Munoz rep 1 i ed it I S under the State Chart of Accounts. Mayor Wess 1 er asked about Triangle Refuse. Mr. Wadsworth replied it's for the water plant in the County. He reviewed prior experiences with lime bags and noted they won't have bag lime at the new water plant and will discontinue the service. Councilperson Martin asked about outside engineering. Mr. Wadsworth replied it's for the consultants when something comes up such as the Park Avenue utilities relocation, and it would be other than Gates Castle. Councilperson Gillespie asked if it's the service contract with Dyer, Riddle, Mills & Precourt. Mr. Wadsworth replied no, that's under CIP, and in the past it was construction in progress. Mayor Wessler and Mr. Wadsworth discussed amounts under printing and binding and miscellaneous. Mayor Wessler asked about water conservation kits. Mr. Wadsworth replied the intent was if they had a rate increase they wanted to help the public and it's a one time item only if there's an increase. Councilperson Gillespie and Mr. Wadsworth discussed fire hydrants on page 132. Councilperson Martin asked if there's a central supply or if each department purchases the i r own. Mr. Wadsworth rep 1 i ed everyth i ng I s pretty much done individually except office supplies and the City Clerk handles that and clothing and uniforms are done individually with one vendor. There was discussion regarding central stores. Mayor Wessler asked about the copier machine. Mr. Wadsworth replied it's leased until October and then they have an option to buy, and it1s about $185 a month. Mayor Wessler asked the number of copiers in the City and Mrs. Wadsworth replied about 5. Councilperson Gillespie asked if gate valves and tees are repair and replacement or are they specific. Mr. Wadsworth replied the majority are for new construction and it doesn't come from impact fees because of the size restriction, water lines have to be larger than 6". Sewer - Mayor Wessler asked about overtime. Mr. Wadsworth replied it's due to week-end duty and they're only required to have the plant manned 8 hours a day 5 days a week and with the new plant they'll require 24 hours and it will be very labor intensive. Councilperson Gillespie spoke about $85,000 for repair and replacement transfer. Mr. Wadsworth exp 1 a i ned mach i nery and equ i pment and improvements other than building are there. Councilman Jones asked about repairs and maintenance with the heavy rain storm. Mr. Wadsworth replied he didn't have a problem with the plant but had a collapse today. He pointed out prior to the rain flow average was 475,000 GPO and today it was over 1 million and the sewer plant serves to dewater the entire City. Mayor Wessler excused Chief Schumaker at this time. No Council member objected. 5 Council Special Meeting/Workshop March 25, 1991 ....... ...., CONTINUE REVIEW OF CURRENT FISCAL YEAR BUDGET (Continued) Sewer (Continued) Councilperson Martin asked if there's a plan for rehabilitation on South Riverside Drive. Mr. Wadsworth replied part of the line's been rehabilitated and they hope to do a lot of that work themselves due to expense. He added in her case it was due to the storm and sand in the line. There was discussion about maintenance on Riverside Drive. Mayor Wessler asked about the cam corder for the sewer. Mr. Wadsworth explained it's to be shared by the 3 departments. He added he'd like to film North U.S. 1 due to construction liability. He reviewed uses for the film. There was discussion about the heavy use of the one for Code Enforcement and possible use of other departments. Mr. Wadsworth noted he Ids i gn for it on the assets inventory and will share it if he gets priority. It was the consensus that it is needed and Mr. Wadsworth said helll check into County purchasing contracts. Mr. Wadsworth said there's a Vactor truck and grout TV truck projected to be on lease purchase and it wouldn't be a problem to buy them out right over years. He noted they'll need the Vactor truck and can wait for the TV truck and several companies have lease purchase plans for municipalities and it could be bid out competitively. After discussion, Mayor Wessler suggested he get it ready. Field Operations - Councilperson Gillespie asked how many lawn mowers are charged to him. Mr. Wadsworth replied 2, with some hand mowers that don't cost enough to put on the asset sheet. Mayor Wessler asked if Service Worker II is a new position and if held hire the person. Mr. Wadsworth replied yes, an Edgewater resident. Mayor Wessler asked about overtime. Mr. Wadsworth replied that's for after hours call outs and leaks and emergencies. Mayor Wessler asked about the union negotiator. Mr. Munoz replied it's shared between general fund, water and sewer, and refuse funds. Councilperson Gillespie asked about miscellaneous services for lift stations and if they're in good shape. Mr. Wadsworth replied about 4 need extensive work but they'll be included in the CIP. There was discussion about their locations. Councilman Hays commented on the money spent on travel, per diem, and seminars which he hopes are absolutely essential, along with books and subscriptions. Street - Councilperson Gillespie questioned the increase in professional services. Mr. Overstreet replied it's design of the bike path and sidewalk. Refuse - Councilman Hays requested a report on recycling from Mr. Overstreet or Mr. Hutchins on effectiveness and concerns to be prepared when they revisit it in about a month. Mr. Overstreet sa i d they're keep i ng records and the contractor's doing an excellent job. Mayor Wessler noted Mr. Southard asked to meet with her and the City Manager about plastics. Councilman Hays stated theylre not picking up grocery store backs and if they can recycle it, they should pick it up. He suggested they look at the non-residential areas because some business people would like to recycle. There was discussion about markings on bottles. Councilperson Gillespie suggested they see if they'll take cardboard, and asked if they got the other oil igloo from the County. Mr. Overstreet replied he made arrangements for a loan from them. There was discussion about distribution of recycling information. Mayor Wessler asked about the refuse trailer. Mr. Overstreet explained Ormond Beach has two used trailers that are compatible to our operations which they may se 11 us. He pointed out in January theyl11 have to start separating yard clippings from refuse. Mayor Wessler asked if recycling bins are $14,000. Mr. Overstreet replied yes. Councilperson Gillespie asked if they're storing them. Mr. Overstreet replied yes. Mayor Wessler asked about miscellaneous engineering fees and if Gates Castle can do it. Mr. Overstreet replied that's his share of Dyer, Riddle and he's very happy with the information theylve given him. Councilman Hays asked about depreciation. Mr. Munoz explained it's a non-cash item and it takes into account wearing out and the City will have the money to replace it when it's worn out. 6 Council Special Meeting/Workshop March 25, 1991 ..... ....", , , CONTINUE REVIEW OF CURRENT FISCAL YEAR BUDGET (Continued) Refuse (Continued) Councilperson Gillespie asked about equipment expense. Mr. Munoz explained 50 cents is in refuse equipment reserve. Mayor Wessler asked about debt service. Mr. Overstreet replied that's in house loan. Mr. Munoz explained that's pay back for the loan from the general fund. Councilperson Gillespie asked why it1s paid back with interest. Mr. Munoz replied it's still staying in the City. Mr. Overstreet noted it's an enterprise fund and it has to be paid back. Councilperson Gillespie stated it1s about time for the 6 months review and they should start at the back at that review. Parks and Recreation Director Jack Corder requested permission to take down the basketball court at Kennedy Park and the remaining playground equipment. Councilman Hays and Councilperson Gillespie said they have no problem. Councilman Hays stated they need to be sure the park is kept up because it's a memoria 1 park. Mr. Corder stated e 1 iminat ing the basketball courts wi 11 eliminate some of the problems. Mayor Wessler asked that he not make it all parking. Mr. Corder explained they can add parking where the basketball court is and going into the playground area won't benefit them because they1re not able to get out. Councilman Jones said he doesn1t have a problem with the basketball court but it's a park and it gets a lot of use and they don't want to lose the park theme. Mayor Wessler asked if there have been any accidents there. Mr. Corder replied no. Councilman Jones said he has no problem with taking the old equipment out and putting new equipment there. Mayor Wessler suggested they go with the basketball court now and do it in steps and do the playground equipment later. Mr. Corder said they may look at complete renovation of the park in the future and have a committee look at it as it's one of the most valuable pieces of property in the City and he doesn1t want to see all parking there. Councilman Jones asked about Whistle Stop Park. Mr. Corder replied he has to work on it and bring it back. Councilperson Gillespie moved to adjourn. motion. Meeting adjourned at 10:45 p.m. Minutes submitted by: Lura Sue Koser Councilperson Martin seconded the ATTEST: ~~~ CI~ Ap~ved this ~ day of ~ ' 199-1-. ~~~~~ M YOR ;\~ ,ff~ ~/-t- 1-/ 7 Council Special Meeting/Workshop March 25, 1991 SECTION VI - PERSONNEL RECORDS 6.00 e.uBLlC RECORDS /REFERENCf..CHECKS A. Pursuant to Section 119.07 (1) (a), Florida Statutes, the records and files of the Personnel Department are considered open to inspection under the following conditions: 1. The review must be conducted at a reasonable time, under reasonable conditions, and under the supervision of the custodian of records. 2, Excluded in accordance with Section 119.07(3)(k), Florida Statues are the home addresses, telephone numbers, social security numbers, and photographs of law enforcement personnel, Firefighters, and code enforcement officers; the home -, addresses, telephone numbers, social security numbers, photographs and places of employment of their Spouses and children; and the names and locations of schools attended by their children. 3. Employees will be informed when review has been requested of their personnel file. B. Medical examination results are confidential. C. Employees are responsible tor maintaining current and accurate information in their personnel records. Neither the Personnel Department nor the City is liable for incorrect withholding, erroneous beneficiary designations, loss of employee benefits or promotional opportunities, which result from an employee's failure to keep personnel records current. D. The Personnel Department is responsible for responding to inquiries concerning current and former employees. The Personnel Department will only provide information which can be disclosed in accordance with Florida law. E. Any department which receives a request for an employment reference or recommendation concerning a current or former employee may forward the request to the Personnel Department for response, or answer with valid and truthful information. 6.01 flNA.NC1A~CL_QSURE Financial disclosure is required of some City employees by the State of Florida. Employees who are required by the Florida Commission on Ethics to file financial disclosure statements will automatically be sent a form and information from the Commission. Employees who are required to file financial disclosure must complete the form and file it with the Volusia County Supervisor of Elections. June 2005 12