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2011-R-05RESOLUTION NO.2011-R-05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA; APPROVING THE SCHOOL SCHOLARSHIP COMMITTEE BY-LAWS; REPEALING RESOLUTIONS IN CONFLICT HEREWITH AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Edgewater has made the following determinations: 1. Resolution 2011-R-03 established a School Scholarship Program for High School Students from the City of Edgewater; provides assistance to local public schools and creates a funding source for scholarships. 2. Resolution 2011-R-03 provides for a School Scholarship Committee to select scholarship recipients and determines minimum criteria for selection. 3. The By -Laws set forth a minimum set of procedures whereby the School Scholarship Committee carries out its functions. 4. The By -Laws are attached hereto and incorporated herein as Exhibit "A". NOW, THEREFORE, be it resolved by the City Council of Edgewater, Florida: Section 1. The City of Edgewater hereby approves the School Scholarship Committee By -Laws which are attached hereto and incorporated as Exhibit "A". Section 2. All resolutions or parts of resolutions in conflict herewith be and the same are hereby repealed. Section 3. This resolution shall take effect upon adoption. 2011-R-05 1 After Motion to approve by with Second by Linr;IMeo lio„nT, the vote on this resolution held on March 7, 2011, was as follows: AYE NAY Mayor Mike Thomas Councilman Justin A. Kennedy Councilwoman Gigi Bennington r—XCUSed Councilman Michael Ignasiak y Councilman Ted Cooper X PASSED AND DULY ADOPTED this 7" day of March, 2011. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATElit. FLORIDA C �L(Yvr�u.l+2oBy �-- Boonie Wenzel Qike Th ties City Clerk Mayor �i,e/6slU Robin L. Matusick Paralegal For the use and reliance only by the City of Edgewater, Approved by the City Council of the City of Edgewater Florida. Approved as to form and legality by: at a meeting held on this 7' day of Match, 2011 under Carolyn S. Ansay, Esquire Agenda Item No. 8 ( . City Attorney Doran, Sims,Wolfe, Ansay & Kundid 2011-11-05 2 EXHIBIT "A" CITY OF EDGEWATER SCHOOL SCHOLARSHIP COMMITTEE BY-LAWS ARTICLE 1: Official Name The official name of the Board shall be the School Scholarship Committee of the City of Edgewater Florida, hereinafter referred to as "SSC". in which it elects officers conducts meetings and otherwise carries out its functions. The By -Laws are to serve as a guideline in handling all affairs Pertainingto the Edgewater SSC. ARTICLE III: Membership A. Voting Members and Appointments 1. The SSC shall have five (5) voting members Each member shall be appointed by City Council for a term of three (3) years and shall be subject to removal as set forth by Council The terms of the appointment shall be staggered. Voting Members shall consist of the following: i. City Council Member ii. Southeast Volusia Chamber of Commerce Representative iii. City of Edgewater Business Owner iv. City of Edgewater Resident v. Educator from either New Smyrna Beach High School; New Smyrna Beach Middle Schoot' Edgewater Public Elementary Schooh or Indian River Elementary School 3. Non -Voting Liaisons shall consist of representatives from the followin i. New Smyrna Beach High School ii. New Smyrna Beach Middle School iii. Edgewater Public Elementary School iv. Indian River Elementary School v. Daytona State College 4. Due to the need to stagger terms to guarantee continuity on the SSC, the initial appointments shall be as follows: Two (2) members shall be appointed for one (1) year, two (2) members shall be appointed for two (2) years, and one (1) member shall be appointed for three (3) years. SSC By -Laws B. 5. A quorum shall consist of three (3) members All recommendations and actions of the Board shall require an affirmative vote of a majority of the members present. 6. Prior to appointment prospective members (with the exception of City Council Member and Southeast Volusia Chamber of Commerce Representative) shall submit a City application stating herein a brief synopsis of their education, experience and reason for their interest in serving on the SSC. 7. No member of the SSC shall receive compensation for their service, provided, however, that members may be reimbursed for out-of-pocket expenses as approved by the City. 8. The SSC shall provide a written recommendation to City Council for the appointment of a vacant seat or re -appointment of a Board member; all current applications shall accompany the request. shall be deemed vacant. 2. If a SSC member is absent for two (2) consecutive regular meetings sa=d member shall forfeit the office and it shall be deemed vacant. 3. City Council may remove any member of the SSC from office at any time. 4. Any vacancy occurring during the unexpired term of office of any member shall be filled by City Council. The vacancy shall be filled as soon as practical after it occurs. C. Votina Conflicts 1. No member of the SSC shall vote upon any matter which would inure to his or her special private gain or loss, or any principle by whom he or she is retained, or by any relative or business associate. 2. No member of the SSC shall appear for or represent any person in any matter before the SSC other than him or herself. No past member shall appear before the SSC except when representing him or herself for a period of twelve (12) calendar months after his or her service has ended. ARTICLE IV: Election of Officers A. Chairman 1. The Chairman shall serve as the presiding officer at all meetines of the SSC and appoint any committees that are deemed necessary, SSC By -Laws 2 2. The Chairman shall be elected by a maiority of the voting membership at the first meeting of the calendar year and the term of office shall be one year. The Chairman shall be eligible for re-election. B. Vice -Chairman 1. The Vice -Chairman shall be elected by the SSC from among its regular members in the same manner as the Chairman and shall be eligible for re-election. 2. The Vice Chairman shall serve as acting Chairman in the absence of the Chairman and at such times shall have the same powers and duties of the Chairman. 3. In the event of death, resignation or removal from office of the Chairman. the Vice Chairman shall Perform the various duties until such time the SSC shall elect a new Chairman and Vice Chairman. C. Other Presiding Officers The members of the SSC may select an additional member to preside over the meeting(s) in the absence of the Chaimtan and Vice Chairman. D. Board Coordinator l . The board coordinator shall be provided by the City. The board coordinator shall prepare and distribute agendas, correspondence and minutes and shall establish and maintain files to ensure they are properly kept. All recorded meeting media shall be provided to the City Clerk. 3. Any correspondence prepared by a member of the SSC shall be provided to the board coordinator for distribution to the SSC members. be considered by committee at first meetine) B. Special Meetings Special meetings or hearings of the SSC may be called by the Chairman. C. SSC By -Laws ARTICLE VI: Powers and Duties A. The SSC shall exercise the following powers and duties: 1. Establish criteria to select graduating high school scholarship recipients in addition to the following minimum criteria: i. Applicants must be a resident of the City of Edgewater. ii. Applicants must be enrolled in a public or an accredited private school within Volusia County: iii. Applicant must have demonstrated 20-hours of community service within a local community: and iv. Applicants shall write a 500-word essay to include their experience with the required community service hours and their future education goals and subsequent career plans. ARTICLE VII: Amendments The By -Laws may be amended at a regular or special meeting of the SSC, provided that an affirmative vote of the maiority of the members present is obtained and approved by City Council. Adopted by the Board this day of , 2011 Chairman ATTEST: Bonnie Wenzel, CMC City Clerk SSC By -Laws