08-27-1990 - Workshop/Special
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CITY COUNCIL OF EDGEWATER
WORKSHOP/SPECIAL MEETING
AUGUST 27, 1990
MINUTES
Acting Mayor Tom Fish called the meeting to order at 7:03 p.m. in the Edgewater
Library. He stated the purpose was for: 1) Proposed Charter amendments, and 2)
City Manager evaluation.
ROLL CALL
Mayor David Mitchum
Councilman Dan Hatfield
Councilmember Gigi Bennington
Councilman Russell Gold
Acting Mayor Thomas Fish
City Attorney Jose' Alvarez
City Manager Elly Johnson
City Clerk Susan Wadsworth
Chief Lawrence Schumaker
Excused
Present
Present
Excused
Present
Excused
Present
Present
Present
Also present were Dominick Fazzone and Mary Martin, members of the Charter Review
Committee.
Proposed Charter amendments
Acting Mayor Fish stated this was to be one last presentation to Council and
they've received substantial input from citizens. He asked if Council wished
to receive further input. Councilman Hatfield replied he had no problem either
way. Councilmember Bennington recalled this was originally scheduled for Council
to go over the proposed Charter and ask the Review Committee questions, but she
has no problem with some comments. Acting Mayor Fish said it would be left to
Council I s discretion at that time. Councilmember Bennington suggested the
meeting be turned over to Mr. Dominick Fazzone since she sits on Council.
Mr. Fazzone stated this proposed Charter is basically the old Charter updated
with certain input from citizens. He pointed out there were over 20 sections
of the old Charter that were obsolete and they've been discarded and the new
Charter only has six articles and is very brief. He said it's not a creation
of the Charter Committee because itls not and it's input from citizens. He
reviewed some of the items put in the new Charter at the request of citizens:
they have citizen comments on the Council meeting agenda at the beginning and
prior to adjournment and no other city in Florida has that privilege; also at
the request of citizens they created a Citizens Screening Committee to screen
all applicants for appointments to committees and make recommendations to the
Council and City Manager; another item is at Council meetings they originally
had if there were three people at the meetings, two out of three would be an
affirmative vote and the request is to be three votes at all times for affirm-
ative actions; originally the Committee had gotten thoughts from the citizens
about elections in March and the Committee was since persuaded that elections
in March weren't good for the people and they should be held in November; one
of the original drafts presented to Council had different options at the request
of citizens for two years, three years, and four year terms and they deleted both
the three and four year terms in the current proposed Charter; they still have
staggered terms and that's been debated by citizens who didn't feel it was good
and those who did feel it was good and the Committee felt staggered terms should
stay as an option to be presented to voters; they've been asked to take salaries
out of the Charter and the only reason they were there was so no raise of any
Council member could be given unless it went to referendum of the people to
decide if they'd get a raise, they run the risk of having salaries at the option
of Council and the Committee wants to avoid a change in salaries.
Mr. Fazzone said a big item is creation of an ethics section which has been
highly debated and many citizens felt there should be an article in this Charter
on Ethics and they put in a section. He read section 4.08 "Standards of Conduct"
on page 5. He stated some citizens complain that's not strong enough but Florida
Statutes I wording is very demanding and has at least a dozen sections and per-
tains to a lot of items. He said citizens have a right to demand their officials
comply with a strict code, and it pertains to boards and relatives and a section
on voting conflicts and full and public disclosure on financial interests. He
stated when running for election you have to have a statement of contributions
received by public officers and disclosure on financial interests.
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Mr. Fazzone pointed out there's a procedure on complaints of violations and they
just have to pick up the telephone if they feel someone is violating a decent
code of ethics. He noted no other city has anything stricter, and if they want
to put something in that says all elected officials and employees and appointed
officials of the City shall be governed by Part III, Chapter 12 of the Florida
Statutes and Council may by ordinance establish a code of ethics that may be
stricter but in no way can it diminish provisions of the Federal law.
Mr. Fazzone stated he felt he and the Committee represented the people and did
not represent the Councilor City Manager and they're trying to have guidelines
for the future and how it pertains to the way the City will be run and that was
the idea for the model Charter. He explained some of the items are in most other
charters in other cities and the people have the right to vote it down.
Acting Mayor Fish commended the members of the Charter Review Committee for their
diligent, hard work, adding they1ve taken their shots just as Council has.
Councilman Hatfield said he likes the idea and establishing an Ethics Commission
may not be the right idea but they need to set up an Ethics Review Committee to
go through Florida Ethics to see what's there and see what the City needs above
that. Mr. Fazzone said it's an excellent idea because for anything to succeed
the citizens have to want it and you can't give them something they don't want.
Mr. Fazzone stated another section is on the administrative code and creating
an administrative code committee to formulate Codes and it's mandated by the
Charter how the committee will be set up with four citizens. He said they had
an excellent chairman on the Screening Committee before who did the job, and the
other committee is on the Merit Board and Council will appoint two members, two
will be appointed by the employees, and the fifth member to be selected by the
committee itself.
Councilman Hatfield stated he had questions given to him from Ken Millard and
Harry Jones but needed the Attorney's input.
Mrs. Martin stated page 3 of this current Charter, forfeiture of office, states
very clearly that any breach of the Code of Ethics is reason for forfeiture and
they're not relying on just one place but two places in the new Charter.
Counci lmember Bennington stated as a member of the Charter Review Committee
they've been accused of not 1 i sten i ng to the pub 1 i c and they say it's her
Charter. She pointed out they've had 7 public hearings and in everyone of the
committee meetings they've listened and let the public speak. She said that's
how they came up with this document which was submitted to Council and Council
sent it back and they had more public hearings. She added they allowed everyone
to actively participate in the meetings and took everything that was said and
with the legal adviser, came up with this proposed Charter.
Councilman Hatfield stated Councilman Fish previously brought up he didn't feel
people should be appointed to boards that weren't registered voters and he's
wondering if that should be in the Charter, and if it were legal to be there.
He added, also, all board members reside in the City as some of them do and to
be a resident for a minimum of one year. Mr. Fazzone stated most times that's
true but with some boards they don1t have the people with certain professions
and if that's required, they wouldn't be able to fill it. Mrs. Martin pointed
out all boards have their ordinances and by-laws and perhaps those requirements
should be in the by-laws rather than in the Charter itself. Councilman Hatfield
suggested it could be in the Administrative Code. Councilmember Bennington
agreed that should be considered. Acting Mayor Fish agreed it could be in the
by-laws or the Administrative Code and the intent of the Committee was to keep
it as streamlined as possible. Councilmember Bennington explained a lot of
suggestions have merit but they can't lose sight of what the Charter is supposed
to be, it's the skeleton of this government, and they want it to be a document
that's viable for the next 10 to 15 years without any major modifications. She
noted a lot of things addressed could be handled by ordinance and as time changes
and the City changes then the ordinances could be changed. She added there are
things in here they felt shouldn1t change no matter how the City grows.
Councilman Hatfield said he wants to see the ideas if they want a stricter ethics
in the Charter. He said he read Mr. Millard's suggestions and some he agrees
with, and some he agrees with but doesn't feel they should be in the Charter.
2 Council Workshop/Special Meeting Minutes
August 27, 1990
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Acting Mayor Fish asked if they1d all seen the list. Councilmember Bennington
replied she had the list and things they were able to put in there legally per
the City Attorney they put in, and nothing given to them was ignored. Councilman
Hatfield noted one on the list is Council salaries cannot be changed until the
next year and under the current salary it cannot be raised at all and voters have
to make the determination by referendum to change it.
Norman Billups stated the idea was to keep the Charter a skeleton, but it has
a head and a head is supposed to have teeth in it.
Councilman Hatfield said it's compared to other constitutions but only as a
guide-line. He said the Police Chief reporting directly to the City Council is
in there but he doesn't think that's appropriate, the City Manager runs the City,
they direct the City Manager, and the Chief should report to the City Manager.
Councilman Hatfield stated Mr. Millard asked for a 5-minute Citizen Comments but
he thinks three minutes are sufficient, and in most cases Council has gone along
and given extra time if requested.
Councilman Hatfield stated evaluations of employees at every level, including
the City Clerk, City Manager, City Attorney, and outside consultants would belong
in an Administrative Code and not in the Charter. He said the section on ethics
of employees regarding relatives of employees being employees anywhere in the
City at any level and no Council member or Mayor's relative shall serve on any
board is pretty much in the Code of Ethics. Mr. Fazzone agreed.
Norman Oskerud stated it1s in order to avoid nepotism.
Councilman Hatfield stated it probably belongs in the Administrative Code and
he agrees with it and they should limit themselves to the City Councilor a
committee and not do too much because it tends to draw them out, and if they do
their duties in the City Council job, they've done enough.
Mr. Fazzone stated page 8, section 6.06, under Administrative Code Committee,
tells them what the committee's supposed to be doing and they have the chairman
of the Merit Board on it because he1s knowledgeable, two citizens appointed by
Council, a recognized public administrator, City Manager, and City attorney,
and within one year they have to submit to Council an Administrative Code to be
adopted by ordinance as per section 4.07 of the Charter.
Councilman Hatfield said they1re good ideas that need to be addressed and they
need to be put in their proper place and not just put to rest and ignored. He
said it's a very good document in a lot of ways. He said all officers and
employees shall treat every citizen with respect and courtesy at all times and
he knows if someone gets aggressive, he tends to react with aggressiveness. He
said it works both ways to be courteous and polite but they don1t put in there
the public is to be polite to City employees.
Ken Millard said Council1s jobs are to take input from unpolished or uneducated
or uncouth members of the pub 1 i c that aren't as we 11 versed as Counc il but
Council should try to find what they're passing on to them. He said some were
aimed at the City Manager, from stories he's heard.
Councilman Hatfield stated no City employee to be engaged in political campaigns
during City time is in the current Code of Conduct and whether or not someone
contributes to a campaign he thinks is a violation of State law. Mrs. Martin
said the Hatch Act is specific about who can donate time and finance if they're
working for a city or community and she thinks it comes down to the city level.
Councilman Hatfield said he works for a Federal contractor and can't campaign
on their property but on his off time he can be political as he sees fit, and
that would be an Administrative Code item. Acting Mayor Fish agreed a lot of
these items should be covered in an Administrative Code.
Ken Mill ard sa i d Jack Hayman's po i nt was the Code when adopted wou 1 d be
incorporated into this Charter. Councilmember Bennington explained it will be
required by Charter to have it and the schedule tells them how to go about it,
when it1s to be in place and has to be adopted by ordinance by Council. She
noted it can change if the City changes the Code. Councilman Hatfield suggested
Mr. Millard apply for the committee.
3 Council Workshop/Special Meeting Minutes
August 27, 1990
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Councilman Hatfield stated they went into depth with the Screening Committee
about employees, Department Heads, and Mayor and Council and the problem he has
is anyone can run for Mayor or Council if they meet certain criteria. He asked
if whether or not the Screening Committee says they're qualified would prohibit
the man his right to run for office.
Torn Sheridan said the point is a person may be more qualified to serve than the
person that was rejected.
Ken Millard said that was only to check the background of the resumes that it
was truthful.
Tom Sheridan said the point regarding officials was when a man or lady sends in
their resumes, it would be checked to see that it's true and they shouldn't elect
someone on false pretenses. Councilmember Bennington pointed out they don't
have to submit a resume to run for office. Councilman Hatfield said the person
has the right to run whether they're qualified or not. Mr. Sheridan stated the
citizens have the right to make a choice and have knowledge about this person.
Mrs. Martin noted that usually comes out in a campaign.
Acting Mayor Fish said the duties of a Screening Committee could be delineated
in the Administrative Code. Councilmember Bennington noted one thing they put
into the proposed Charter at the request of citizens was it would consist of five
members whose primary duty will be to interview applicants for City boards and
make recommendations to the City Council and City Manager, respectively, and the
City Council shall by ordinance establish necessary rules so they can do by
ordinance whatever they want as long as their primary duties is to interview for
boards. Councilman Hatfield stated Mr. Sheridan did a fantastic job on the
Screening Committee and he hopes he gets involved in it again. Mr. Sheridan
asked why the Committee would report to the City Manager. Councilmember
Bennington explained if the City Manager wanted the Screening Committee to do
research for interview of Department Heads. Mr. Sheridan asked if the City
Manager would have control over the committee. Councilmember Bennington said
no, and "respectively" could be changed and they didn't want to tie the City
Manager's hands that any application would have to be interviewed by the
Screening Committee but they wanted the Committee to be available as the City
Manager needed or wanted their services, such as with the engineers.
Georoe Ewino stated the Charter will be voted on by all citizens and whether
they put something in the Charter or not, Administrative Codes or rules or
ordinances can all be changed by any Council and thatls why citizens wanted
specific things in this Charter to be sure future Council wonlt change anything.
He said they want something they can really hold onto and cannot do it with
Administrative Codes, rules, ordinances.
Councilman Hatfield stated held like to limit terms of Council to three
consecutive terms, the same as the County Charter.
Harry Jones questioned page 1, section 3.02, reference "Those seeking to run for
public office must reside within the city for at least two years prior to their
qualification and must live within the district they wish to represent at least
six months prior to qualification". He asked if that1s legal now. City Clerk
Wadsworth said according to Florida Statutes and an opinion from the Municipal
Code Attorney that can't be done. Councilmember Bennington asked what they have
to do to change it. City Clerk Wadsworth said there's no requirement for two
years. Councilmember Bennington noted it was in the model charter. City Clerk
Wadsworth said it showed up on supplement 27 in the Code book.
Norman Billups said background checks should be on Council persons, other super-
visory personnel, City Manager and City Attorney, and they need a specific
organizational chart that should be posted and kept up to date. Acting Mayor
Fish said it was part of the Cody study and was done in the last 6 to 8 months.
Councilmember Bennington said this section refers to ownership of real property
but doesn't address real property, but to reside and you can be a renter. Acting
Mayor Fish said they found they couldn't do that and took it out and put this
in with the 24 months and 6 months. Mr. Jones asked if it's legal. Acting
Mayor Fish said it was put there on advice of counsel as long as it wasn't
property ownership.
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August 27, 1990
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Frank Roe asked if this conflicts with Federal law. Acting Mayor Fish replied
theylll ask the City Attorney to look into it.
Harry Jones said these qualifications are still in effect with the 2 years and
6 months. City Clerk Wadsworth explained she was referred to what they discussed
in her office that's in the Charter now. Councilman Hatfield stated what1s in
the Charter now is you must be a property owner.
Tanya Wessler stated she can't understand 6 months residence in a district
because they could move to an opposite end of the City and could have lived here
two years. She said she was unable to reach Mr. Fish and called Mr. Hatfield.
Councilmember Bennington explained they put the 6 months in to prevent someone
from moving to a different district just to run for office. Mrs. Wessler said
if they didn't think the person running in that district was qualified and
they're willing to move to run, that shouldn't be a problem. Acting Mayor Fish
explained they were trying to reduce problems with people trying to build a
coalition. Mrs. Wessler said if people wanted it, they'd vote and if not, they
wouldn't. Councilmember Bennington stated they have to qualify from their
districts or zones and the one thing keeping them in their zones was the real
property ownership which is no longer valid, and someone could run every election
time for a different zone.
Mike Hays stated the conflict in the 6 months is they address Council members
at large instead of just one zone and he doesn't think that it should make a big
difference.
Councilmember Bennington said she had no problem with it.
Harry Jones stated on Section 3.07, band c, page 2 and 3, he feels those two
dealing with appointments and interference with administration would probably
be a contract agreement rather than in the Charter. He said the appointing and
firing of an employees is as the City Manager sees fit and they have no recourse
whatsoever. He asked if it's intended to be that way. Acting Mayor Fish said
that's the typical way the City Manager form of government is structured and
these were pointed out when they checked with ICMA when they hired a City Manager
and is pretty much standard in the cities in this State that have a City Manager
form of government. Mr. Jones read an excerpt of Florida Statutes 447 regarding
all public employees having the right to have a grievance procedure and the
right to a hearing under this procedure. Acting Mayor Fish explained every City
Manager serves at the pleasure of Council and it's the same with Department Heads
who serve at the pleasure of the City Manager. Mr. Fazzone noted if you look
at the rights of the City Manager, even if he's fired by the City Council he does
have ingress. Councilmember Bennington noted most city managers have that in
their contracts. Mr. Jones stated two Department Heads have told him they've
been advised they have no grievance procedure at all because they1re not under
contract, and Florida Statutes says they will. Mr. Roe said the heads have the
same as anybody. Acting Mayor Fish stated there's no formal grievance procedure
for Department Heads but he doesn't think it belongs in the Charter, and belongs
in the Administrative Code, if any place. Mr. Jones said, as well as the
statements earlier regarding the City Manager. Acting Mayor Fish stated this
is based on the standard type of charter throughout the State and they tried to
make it as close and as workable as others. Mr. Fazzone said he has the National
League of Municipalities Charter and it's in there and about 30 have adopted that
same kind of language in their Charters.
Councilman Hatfield asked about the three consecutive terms. Mrs. Martin agreed
that might be a viable option and it's within the County now and some organi-
zations only allow two consecutive terms. She noted Port Orange is making
changes to their Charter regarding terms. Councilman Hatfie 1 d stated after
people have been on Council for a long time they tend to get stale, the same as
some senators and congressmen. Mr. Millard asked if it will be two year terms.
Councilman Hatfield replied three, 2-year terms held like to be considered.
Councilmember Bennington stated the document is a combination of a minimum of
14 drafts and she ran the option questions by Katherine Odham who didn't have
a problem with them. She read option 1: "Shall the term of office be increased
from two to three years? Yes or no." She said the basic question is if youlre
in favor of the proposed Charter amendments and it wouldn't be the entire Charter
it would be 75 words with a yes or no that would include the two year terms and
what's in there now. She read option 2: "Shall there be staggered terms for
elections? Yes or no." 5 Council Workshop/Special Meeting Minutes
August 27, 1990
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Councilmember Bennington reviewed how 100 votes to adopt the Charter amendment
with two year terms and 50 went for yes on three year terms and 25 said no, then
it stays at two years. She said if 25 votes no and 50 voted yes on staggered
terms, then they'd have two year staggered terms. Acting Mayor Fish stated they
reduced it to two yes or no questions. Counci1member Bennington agreed, saying
they could vote just on the Charter and not the options and if more vote on the
Charter, it would stay as it is.
Frank Roe said certain Council members want to put certain things in and they
agreed to ask the public what they want and the majority didn't want this. He
said it's been working for years now and when they put an option question in
there, very few people will vote on it. Acting Mayor Fish pointed out if only
a few people vote on it, then it will not take place. Mr. Roe said if the
majority vote on it, then it's in. Acting Mayor Fish explained if the majority
vote yes on the Charter and not the options, then the options die. Mr. Roe said
the majority would rule if the others don't vote on it.
Mr. Fazzone said they're trying to make it not as confusing and the original
draft had the three year term on it and staggered terms and the people said the
Committee was in favor of it was why they put it there and they took it out.
He noted he's for a two year term and not for staggered terms and wants the
elections held in November. He said he disagrees with Mr. Roe that lIyou don't
fix it if it I S not broken II . He exp 1a ined some people want staggered terms
because they don't want a change in Mayor and Council people all at one time but
he doesn't feel that way about it. He said this wasn't put in because of the
Chairperson of the Committee, him, or Mary Martin, or Council, and they thought
it was what a group of people would want. Mr. Roe stated that wasn't said at
some of the meetings he attended.
Tanva Wessler asked how they can expect people at a voting booth to get it
straight, they want to vote for a Mayor and Council and if you put an option in
front if them, they'll just flip a switch. Councilman Hatfield replied the
options are very simple and they'11 see it in the voting booth. Mrs. Wessler
asked if they'll explain it for 15 minutes. Councilman Hatfield noted most
people don't vote on issues they don't understand.
Jake Lodico stated there's a quote IIlf you can't convince them, confuse themll
but there will never be five people all going out if they're any good and they
can let them all go out since they have a Manager. He asked the number of
voters. Counci1member Bennington replied 7,500. Mr. Lodico asked how many were
contacted. Mrs. Martin replied twice they sent letters to every organization
and homeowners groups saying they'd come and explain it and requesting their
opinions and one group responded. Acting Mayor Fish pointed out it was on the
back of water bills also. Mrs. Martin agreed, and people didn't start corning
to their meetings until they were holding meetings for several months. Counci1-
member Bennington said it was after they presented the first one to Council.
Mrs. Martin stated after working on it so long she'd hate to see them lose it
because a few people and certain groups have a particular point they don't like
in the Charter. She said the Charter now doesn't work and when most of them ran
for election they voted for a new Charter and have worked hard on it. She added
they can't please 100% of the people all the time and feels they've tried to
please as many as they can. She noted a lot of what would have been redundant
is governed by State or Federal laws. She said if they wait for a new Council
and a new Charter group they'll be doing it in two years.
Tanva Wessler said she doesn't belong to any organization and wou1dn't have known
about these meetings. Mrs. Martin said they were in the papers. Mrs. Wessler
stated people her age have children and they work and don't have time to read
the papers, and they're saying because they didn't get involved they don't care
and that's not necessarily true. Mrs. Martin agreed, and she's sorry some didn't
hear about it but doesn't know what else they can do. Mrs. Wessler said they
have two year terms now and if there's something they don't like, they'11 not
vote for them, and when they see options, they'11 be confused.
Jake Lodico said some people want it their way but he's talking from experience
and they changed to alternating and after the first voting they changed it back.
He added Katherine Odham advised him a March election would cost $2,000 for each
primary. Acting Mayor Fish explained they scrapped that idea. Mr. Lodico said
it didn't work out with the other terms and they went back to two years.
6 Council Workshop/Special Meeting Minutes
August 27, 1990
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Councilmember Bennington stated this may be moot because they'll be faced with
real serious time constraints with the Charter and originally Mrs. Odham said
they need to get it to her as early in September as possible and the City Clerk
called her today to get the latest date to get it on the November ballot and she
said October 1st was the very latest. She noted they only have one regular
meeting between now and then and she doesn't know if Council wants to do this
at a special meeting because of advertising for a public hearing and people don't
pay attention to it. Acting Mayor Fish state held like full Council to make that
decision. Councilmember Bennington suggested a special meeting to decide if
they're going to do it and when they're going to do it. She said they have a
regular meeting October 1st and they could have two public hearings but they're
faced with time restraints and educating the people and answering questions that
come up. Acting Mayor Fish asked if it could be a special meeting in the near
future. Councilman Hatfield suggested it be Thursday evening since they already
have a meeting then.
Mr. Fazzone said they've heard a lot of suggestions and it will take time to
correlate it and he suggested since they want the Charter to be passed could they
cut out the opt ions and go to the two year terms as is in November and no
staggered terms and give them the rest of the proposed Charter. Councilmember
Bennington agreed it's a viable solution but there's a time restriction for the
public hearing. Mrs. Martin said they took one of the sticky points out of it
and if they want to come back with a referendum to change it, they could.
Councilmember Bennington moved they consider the Committee's suggestion of
deleting the options to the Charter, the option questions, and having it on the
agenda for Thursday and call a special meeting in addition to their meeting
Thursday to deci de how and when they I re go i ng to proceed with the Charter.
Councilman Hatfield seconded the motion. Motion CARRIED 3-0.
Acting Mayor Fish called a 5-minute recess at 8:29 p.m. at the request of
Councilmember Bennington. He called the meeting back to order at 8:35 p.m.
City Manaqer Evaluation - Acting Mayor Fish stated they are not evaluating the
City Manager at this meeting but are looking at the various forms to decide what
they'll use and at what point they want them filled out and submitted.
Councilman Hatfield stated he 1 iked the form from Rock ledge. Counci 1 member
Bennington agreed. Acting Mayor Fish said he likes Deland. Councilmember
Bennington and Councilman Hatfield agreed that was their second choice, and
Councilmember Bennington said she also likes South Daytona. Councilman Hatfield
said Cocoa has a good one. Councilmember Bennington agreed the one from August,
1987, from Mr. Powers was a quite thorough evaluation instrument. She said they
got information on how to go about it and she likes Rockledge best of those in
the packet. Acting Mayor Fish agreed he has no problem with Rockledge's form
because it has areas for shortcoming and to expound on accomplishments.
Councilman Hatfield moved they use the Rockledge evaluation for the City Manager.
Councilmember Bennington seconded the motion. Motion CARRIED 3-0.
Members of the audience asked if it will posted. Acting Mayor Fish said it will
be available before it's filled out and after.
Councilmember Bennington asked if they'll all fill it out and go to see the City
Manager. She suggested when they get the evaluations done, address Mr. Johnson
personally, and turn the form over to the City Clerk or Finance Director to tally
them and bring the tally back to Council. Acting Mayor Fish suggested it be the
City Clerk since she works for Council. Councilmember Bennington agreed, saying
she wants this to be clear and precise, and asked when they'll do them. Acting
Mayor Fish asked when it's required according to the contract because itls
specified. Councilmember Bennington stated the City Manager said they moved the
anniversary date without asking him if he wanted it moved or not but when they
did his original evaluation it was asked if they would do it again in 6 months
or his anniversary date, which would be in July, and he suggested it's up to
Council if they wanted it to be October 1st or July and that it doesn't matter
to him, and they decided, at the Mayor's suggestion, since they did it at six
months and gave him the raise and COLA, they'd wait until October. She noted
it's all in the minutes of that meeting that they'd do it in October the time
all Department Heads are done, but that's a bad time to do anyone's evaluation
with the budget just starting and they should have it for the October 1st meeting
at the latest. 7 Council Workshop/Special Meeting Minutes
August 27, 1990
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Councilman Hatfield said he doesn1t want this to be a political decision and
doesn1t want his evaluation to come as an election issue but if they do it in
October it runs into the November elections. He said held rather see it in July
at his anniversary. Acting Mayor Fish agreed with Councilman Hatfield that it
be done in July at his anniversary date and it should have been done then.
Councilmember Bennington pointed out there was a motion made and passed on
February 5th to do it in October and if they're going to change it they should
have a motion from Council and she'd prefer a full Council here to vote on it
but the way it stands now he should be evaluated in October. Councilman Hatfield
agreed because of the motion made but he sees the mistake. Acting Mayor Fish
said they have little choice because of the previous action and it should be
completed for October 1st. City Clerk Wadsworth said she'd provide the form
tomorrow.
Councilman Hatfield said it will be at their discretion to meet with the City
Manager on their own to go over the evaluation. Acting Mayor Fish said that's
their option, as always.
Councilmember Bennington asked if they fill them out and at their option go and
talk to the City Manager and then turn them over to the City Clerk. Acting Mayor
Fish replied they already decided it's to be done by October 1st and it's up to
each individual Council person about talking to the City Manager.
Norman Billups said Councilmember Bennington referred to an evaluation instrument
and he wonders if it I s the guillotine or an axe. Councilmember Bennington
explained the literature they received call them evaluation instruments.
Councilman Hatfield moved to adjourn. Councilmember Bennington seconded the
motion. Meeting was adjourned at 8:47 p.m.
Minutes submitted by:
Lura Sue Koser
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COUNCILMAN - ZONE FOUR
ATTEST:
.1 JUr-.--
8 Council Workshop/Special Meeting Minutes
August 27, 1990