01-14-1989 - Special/Workshop
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CITY COUNCIL OF EDGEWATER
SPECIAL MEETING AND WORKSHOP
JANUARY 14, 1989
MINUTES
Mayor Mitchum called the meeting to order at 9:00 A.M. in the Community
Center. He stated the purpose was to discuss the capital improvement
program for the City of Edgewater.
ROLL CALL
Mayor David Mitchum
Councilman Dan Hatfield
Councilwoman Gigi Bennington
Councilman Russell Gold
Councilman Thomas Fish
Present
Present
Present
Present
Present
City Attorney Jose' Alvarez
City Manager William Powers
Acting City Clerk Susan Wadsworth
Chief Lawrence Schumaker
Arrived Later
Present
Present
Present
Mr. Powers explained this workshop is to be an update on the capital improvement
program and to discuss the bike path on 442 and the repaving program and to
request authorization to go out for bids on the resurfacing program for the
streets that have been identified.
Mayor Mitchum requested amotion to go into the Workshop. Councilwoman Bennington
so moved. Councilman Hatfield seconded the motion. Motion CARRIED 5-0.
Gerald Hartman, Vice President, Dyer, Riddle, Mills & Precourt, Inc., began a
review of a Workshop Briefing Document they had prepared. City Attorney Alvarez
arrived at this time, 9:07 A.M.
Mr. Hartman pointed out they'd identified the infrastructure needs per prior
authorization. He said they need to continue expansion and improvement of the
City-wide system to serve the water customers. He said they did a financial
market capability and they looked at City-wide improvements and benefits. He
said water would be with a revenue bond and the facilities that would benefit
only certain streets or blocks can be bond but will be done on an assessment
basis so it wouldn't impact the overall program. He pointed out it would be
revenue bonds and assessment bonds. He stated they prioritized with a ranking
1 through 8 and recommended projects 1 through 4. He noted that the Park
Avenue site is a good site for a storage and repumping station and it would
be a 50-year facility for the repumping system. He said they need a new water
treatment plant to expand the facility to meet the total City needs.
Mr. Hartman pointed out there's a public health situation with septic tanks
and drainage to the canal and they want to correct that with infrastructures
to take care of the sanitary needs. He pointed out the projects are directly
based upon need and they're at the Council's decisions point.
Mr. Hartman then reviewed the water flow figures and projections. He pointed
out water is based on maximum daily flow and wastewater is average daily flow.
He said the existing water treatment plant is 1.4 MGD and the demand is
greater than that and they got an interconnect with New Smyrna Beach at a
higher cost and that cost could be better invested in capital improvements.
He said they're close to their expanded interim water treatment plant
capacity of 2.3 MGD. He displayed a chart that showed the existing capacity
and that in another year or so they'll run out of capacity. He pointed out
they're planning to go to 5MGD in an expandable system that will serve the
needs until 2002. He said the treatment plant site and planning is a
modular format to go from 5 to 7.5, and ultimately to 10 MGD, and the concrete
and steel will last for 50 years.
Mr. Hartman then introduced Mr. Ron Ferland, a professional engineer with his
firm.
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Mr. Ron Ferland, Division Manager for Environmental Division, reviewed the
water improvements list and pointed out they need to expand the western
we11fie1d in the area directly east of 1-95 and south of 442. He said they
did the preliminary testing and are permitting from St. Johns for the
consumptive use permit. He pointed out the western water treatment plant
is a 5 MGD system expandable to 10 MGD with the site plan they proposed.
He then reviewed the transmission procedure and pipe sizes from the we11-
field to the residents. He listed the proposed water distribution system
improvements for various areas of the City. He detailed the lime softening
system and pointed out that if other technology becomes better in the future
then can plug those in and there's plenty of land and flexibility. He
stated that they want to locate the western water treatment plant as close
to the we11site as possible so they can use the generators to back these
wells if necessary and for protective measures insofar as vandalism.
Mr. Ferland stated the total we11fie1d expansion would be $1,315,600 for
7-10" wells 200 feet deep and 1.6 miles of raw water pipeline and a 60 acre
site. He noted the 60 acre site is a parcel available from a single land-
owner and they hope nobody will locate a land development that will cause
contamination of the wells. He added that the cost includes engineering and
building the we11fie1d and legal and administrative costs for $1.3 million.
Mr. Ferland stated the 5 MGD lime softening water treatment plant has a
20 acre site at a cost of $4,557,800. Councilwoman Bennington asked if
the 20 acres is in addition to the 60 acres and Mr. Ferland replied yes.
Mr. Ferland stated the water transmission mains are $2.4 million. He detailed
the costs for the western mains, the miscellaneous distribution system, and
the Florida Shores distribution system. He pointed out this will provide
the degree of service and reliability for fire protection for Florida Shores.
Mr. Ferland stated the total water system capital improvements would be
$8,264,000 and these costs are escalated to include the inflation costs
with a September, 1989, construction date, and includes engineering, admin-
istrative, legal, and contingency costs.
Norman Billups asked if
treatment plant sludge.
industries sometime use
and transport it.
Councilwoman Bennington asked if this includes a cost analysis for the average
household. Mr. Ferland replied they looked at it about a year ago and it
was about a 30% rate increase. Mr. Hartman pointed out the City just went
through a rate increase but an adjustment will be required. Councilwoman
Bennington asked about the comparative cost for the new plant to the present
plant. Mr. Hartman agreed it would be more efficient.
it would be financially feasible to sell the water
Mr. Hartman replied the construction and building
it but there's a cost to take it out of the lagoons
Mayor Mitchum asked if they could sell water to the South after they expand
the water plant. Mr. Hartman replied yes and they could take water outside
the corporate limits where they get 1.25% surcharge. Mr. Ferland showed on
a map the service areas and the present City limits, and said the 16" line
provides back feed and the capacity to go to the South and some of the costs
associated with this can be borne by developer contributions. Councilwoman
Bennington asked if those outside the City pay for the lines to their area
and Mr. Ferland agreed.
City Attorney Alvarez asked about the concept of the service area and Chapter
180 and the importance of preserving the reserve area without intervention
of other agencies. Mr. Hartman replied it's important to maintain because
of the economy scale the City will get and they're now on the State loan
program for the 3% subsidized funding for wastewater systems. He added that
sometimes developers in the County will dedicate their facilities to another
entity and the City staff is currently working to rectify that. He said they
have the commitment to give low cost loans subsidized by the government and to
maintain lower rates for citizens.
-2- Council Special Meeting
and Workshop Minutes
January 14, 1989
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Mayor Mitchum asked how far South the reserve area is now and Mr. Ferland
replied they went about 5 miles from the City limits. Mr. Hartman
noted they have to change the ordinance to reflect changes and the City
can delegate that to a private utility. Mayor Mitchum suggested they may
want to look at their Southern boundary.
Mr. Hartman then showed the wastewater flow projections with the existing
capacity and growth rate and those that don't have service. He said City-
wide improvements will affect all the customers and those in front of the
residents will be on an assessment basis and you'll have equity in service
and cost recovery and rates. He pointed out they went through planning,
preliminary design, soil borings, determining what roads are paved and not
paved, and water conditions, and they have to look at financing and then
to design, permitting and construction. Mr. Ferland showed on a graph the
Florida Shores transmission system to get the wastewater to a treatment plant,
and noted that a local lift station with manifolding transmission main is the
most cost effective method and the most reliable. He reviewed how the
system would work with a projection of 15 lift stations which are indepen-
dently usable. He showed a color coded Florida Shores collection system graph
and said when they dig the roads they have to replace them which will be
a large part of the cost. Mr. Hartman said when they finish the sewers
and restore the shell, they just have to pave it which would reduce the
costs for paving and part of the assessment covers the roads.
Mr. Ferland pointed out there were City-wide collection system improvements
for Florida Shores East, the Thomas Avenue area, and upgrades and rehabili-
tations of certain pumping stations.
Mr. Ferland stated they have to figure for effluent disposal and they identi-
fied four major methods of getting rid of wastewater effluent, with spray
irrigation on a land area with a cover crop; wetland irrigation system;
or rapid infiltration basins with percolation ponds with only one location
available East of 95 and South of Park Avenue; or deep well injection with
about a 1,200 foot well at the treatment plant site and pumping water to the
saline aquifer. Mr. Ferland showed the cost per gallon with spray irrigation
extremely high at $6.70 and deep well injection at $2.29 per gallon. He
pointed out that deep well injection is the most cost effective and the Indian
River discharge is the second most viable alternative.
Mr. Ferland showed the costs for the wastewater system projects as $1,081,000
for the miscellaneous City-wide collection system; $3,235,000 for the waste-
water treatment plant expansion; and $2,500,000 for the deep well injection
effluent disposal.
Mr. Ferland stated the cost for the Florida Shores collection system is
$10,864,000. He reviewed the items under this project.
Mr. Ferland showed the costs for the wastewater system and collection system
projects of $18,345,000.
Councilwoman Bennington asked about a back up if the deep well for injection
would fail. Mr. Hartman replied they'd maintain the outfall and would have
intermittent discharge capabilities. There was discussion about the reliability
of these systems. Mr. Ferland stated they'd use the Indian River for back up,
Councilwoman Bennington asked if the shell roads would be brought up to par
and Mr. Ferland replied yes, like a new shell road to a certain elevation
and compaction. Mayor Mitchum questioned if it should be done before the
soil cement base and do paving project to offset some of the costs. Mr.
Hartman replied yes and they'd work with Mr. Ferrara on that, but from a
timing standpoint this would be a good opportunity to have the roads paved.
Mr. Ferland pointed out they could go with soil cement or shell rock and it's
a design criteria and should be about the same cost.
-3- Council Special Meeting
and Workshop Minutes
January 14, 1989
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Mr. Hartman stated that possibly funds could be available from the State
as a subsidy for the stormwater utility. He explained the stormwater
utility is to provide a means of financing, to alleviate flooding problems
as well as pollution problems, with a monthly user charge of about $2.00 per
lot. Councilwoman Bennington asked if it includes undeveloped lots and Mr.
Hartman replied yes. Mr. Hartman reviewed the goals and objectives of the
stormwater utility.
Dom Fazzone, 302 Paradise Lane, Shangri-La, asked if the water that will be
treated at the western water treatment plant would be better quality than
what they have now and Mr. Hartman replied yes. Mr. Fazzone stated that a
lot of people are buying their drinking water.
Frank Ferguson, Shangr~La, expressed concern with their streets and asked
if they'd come under the Thomas Avenue section for wastewater. He referred
to the serious flooding problem and they've never been approved or accepted
by the City. Mr. Hartman explained that would be under the stormwater utility,
and City Engineer Ferrara would talk about paving roads to bring them up to
grade. Mr. Ferland explained that wastewater would not be impacted with
Shangri-La as they're already serviced.
George Ewing, Royal Palm Drive, asked about the 3 phases and where the street
cutoffs were. Mr. Hartman explained this is a possible phasing and it's
a decision to be made whether to do it all or at logical breaks. Mr. Ferland
showed on a map where the proposed breaks would be.
Mayor Mitchum called a recess at 10:30 A.M. He called the meeting back to order
at 10:41 A.M.
Dom Fazzone asked about other items in the previous capital improvement book.
Mr. Hartman explained their firm is not in charge of stormwater capital
improvements and City Engineer Ferrara will present those. Mr. Fazzone asked
if it will be part of the ClP and Mr. Hartman replied that wasn't determined.
George Ewing, Royal Palm Drive, asked the price for paving one mile of road
and Mr. Ferrara replied it's $40,000 per mile.
Norman Billups asked about disposal of sewage sludge. Mr. Hartman explained
they digest it and a small quantity is generated but they could compost it
and sell it or charge for the application and see what customers they'd get.
Mr. Ferland suggested a large agriculatural parcel could be leased by the
City and apply the sludge, and a hay crop could be sold to DOT. Mr. Billups
asked about the use of parachloride and Mr. Hartman replied it's still being
used but the cost is high. Mr. Billups asked about use of floculation with
the water treatment plant and Mr. Hartman replied the softeners have flocu-
lation units and it's part of the process.
Mr. McClain asked about the $40,000 figure for road paving as he'd heard
Volusia County paved roads for $6,000 a mile, and their best road would be
$32,000. Mayor Mitchum replied that Mr. Ferrara will explain that later.
Mr. Hartman recommended the water problem be solved and suggested a capital
improvements committee be selected to implement the program facilities and
this committee should consider the acquisition of water treatment plant and
wellfields. He noted they have to get financing in place and a finance
committee should be formed to get the investment banking services. He
pointed out they were selected to design and implement the program but the
contract only goes through preliminary design and they're requesting they
continue into the final design and to consider the stormwater utility to
develop the information to come back to Council with an ordinance that
establishes it.
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and Workshop Minutes
January 14, 1989
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Gerard Ferrara, City Engineer, stated he'd handle new road construction
and drainage. He stated they determined approximately 13 streets need
to be paved with a cost to do all the work of about $20,800,000. He
noted that it would be a 20' road with 1" asphalt surface with a 6" base
and 6" stabilized section under that. He then showed on a map the three
major drainage areas. He said Wildwood area, Shangri-La area, and the total
of Florida Shores are critical, and Wildwood and Shangri-La would be done
first. He suggested that as they do a particular phase, they follow behind
with the drainage and paving for that area. He reviewed the solutions to
the drainage problems using the various canals and outlets and putting pipes
and culverts in to increase the openings to let the water move out. He
stated the cost for that work is $11,400,000, and a total for roads and
drainage is about $32 million if everything's done in the City limits.
Councilwoman Bennington asked if the stormwater utility would pay for
drainage and Mr. Ferrara replied no, that's to be done under the ClP on an
assessment basis. Mr. Powers noted the stormwater utility would fund that.
Councilman Hatfield asked if they'll start the paving of the areas where
sewers are already in place and Mr. Ferrara replied they don't have a program
for new construction. Councilman Hatfield pointed out that Old County Road,
Cheetah, Turgot, and Pearl Street aren't paved.
Don Bennington asked about rediverting the stormwater back to the swamp area.
Mr. Ferrara replied the swamps fill up to a point that floods people so it
would cause more problems and there's no positive outfall. Mr. Bennington
stated the State will tell them they have to start dumping stormwater into
the River. Mr. Ferrara explained they have to look for additional areas for
storage and will discuss it with the State. Mr. Bennington asked if it's
filtration or street stormwater runoff. Mr. Ferrara replied it usually falls
into ditches and ponds and then flows off and if you hold it back, you'll
flood the people to the south of the system and there's an elevation problem
with taking it back to the swamp.
Norman Billups asked if they increased the size of the culverts under the
roads. Mr. Ferrara explained there's no final design on the system and they're
looking at all the solutions to see what it will take to get the water through.
Mr. Billups spoke about the 18th Street canal culvert sizes. Mr. Ferrara
stated they're cleaning the systems and replacing culverts with bigger than
what were there, but they have to look at the end of the system where it's dumped.
Dom Fazzone asked the cost for roads and Mr. Ferrara replied $20,800,000.
Mr. Fazzone asked the costs for stormwater and Mr. Ferrara replied $11,400,000.
Mr. Ferrara explained that nothing is planned for streets in Shangri-La but
the stormwater will be addressed. Mr. Fazzone asked that cost and Mr. Ferrara
replied he didn't have that figure yet.
Frank Ferguson, Shangri-La, stated the contractor for Shangri-La didn't get a
final inspection. Mr. Ferrara stated they had a final inspection but they haven't
approved it. Mr. Ferguson questioned why they allowed those retention ponds
and pipe sizes. He said the pipes are filled with dirt and it backs up from
the pond area to the circle. Mr. Ferrara said he'd look at it next week to
see if it's plugged, but it hasn't been taken over by the City. Mr. Ferguson
questioned whose liability it is and if the Association has to get liability
insurance. Mr. Ferrara replied the roads and drainage are still under the
jurisdiction of the developer.
Harry Ryan, Wildwood Subdivision, suggested the City be ready to replace the
pipes under Park Avenue out of Wildwood when the County paves Park Avenue.
Mr. Ferrara stated he'd write a letter to the County to inform them of our
problems.
Councilwoman Bennington asked if the $20,800,000 is contractor paving or using
our paving equipment. Mr. Ferrara replied it would be contracting it out with
asphalt surface, and there would be a savings if the City's manpower is used.
-5- Council Special Meeting
and Workshop Minutes
January 14, 1989
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Mr. Powers asked for approval of a request to go out for bids for resur-
facing that was identified in this year's budget, or it could be done at
another meeting. Mayor Mitchum suggested they move the bike path
discussion to another meeting and the resurfacing. Councilwoman Bennington
stated it's not part of the CIP that was listed on the agenda. Mayor
Mitchum noted it was budgeted but not under CIP and it needs to go to
another meeting.
Mayor Mitchum requested a motion to move from the workshop back to the
regular meeting. Councilwoman Bennington so moved. Councilmen Gold, Fish,
and Hatfield simultaneously seconded the motion. Motion CARRIED 5-0.
Mayor Mitchum suggested they select a committee who will do the leg work and
will make recommendations to Council. Mr. Powers explained the committee is
usually the Engineer, staff, and member of Council. Councilwoman Bennington
moved they establish the Capital Improvements Committee with the Mayor, City
Attorney, City Manager, City Engineer, and Utilities Department Head, and
to implement this recommendation of the consulting engineers and get this
going right away. Mr. Powers suggested it include the Public Works Department
Head also. Councilwoman Bennington clarified she meant to say the consulting
engineers. Mayor Mitchum suggested when the committee is meeting on certain
matters, that Department Head would be appropriate. Councilwoman Benningtonsaid
she didnt' see why they'd need Public Works and would leave it as it was.
Councilman Hatfield seconded the motion for discussion. Councilman Hatfield
then amended the motion to include Public Works when needed and City Engineer
when needed because they will be advising Council. Councilwoman Bennington
withdrew her motion and Councilman Hatfield withdrew his second.
Councilwoman Bennington moved to establish a Capital Improvements Committee
consisting of the Mayor, the City Attorney, the Consulting Engineers, the
City Engineer when needed, Terry Wadsworth and Public Works when needed, and
the City manager. Councilman Hatfield seconded the motion. Motion CARRIED 5-0.
Councilwoman Bennington requested they work as a committee and no one or two
people going without the committee's authorization. Mayor Mitchum emphasized
it would be in unison and not just one person.
The Finance Committee was then discussed and Mr. Hartman pointed out it's to
get investment banking services. Mayor Mitchum asked if the firm hired
would provide financial advisory capacity and Mr. Hartman replied yes.
Mayor Mitchum stated they'd select and bring back a recommendation to City
Council for the investment banking services and they identified projects and
costs and have to decide how to fund that. Councilwoman Bennington moved they
establish a Finance Committee made up of the Mayor, City Attorney, City Manager,
and Consulting Engineers to establish the proposals for investment banking
services for the City to underwrite the bond and the financing of the CIP.
Mayor Mitchum stated it will be brought to Council with a recommendation.
Councilman Hatfield asked if they'd use the Finance Director when he comes
on and Mayor Mitchum suggested they leave it up to the City Manager. Council-
man Hatfield seconded the motion for discussion. Councilman Hatfield asked
if there's a problem with putting out bond proposals and Mayor Mitchum replied
no. Motion CARRIED 5-0.
Mayor Mitchum said they're requesting authorization for Dyer, Riddle, Mills
& Precourt to develop contracts for the final design permitting phase of the
water facilities improvements, wastewater facilities improvements, and to
develop the technical information required for implementing a stormwater
utility. Councilwoman Bennington so moved. Councilman Hatfield seconded the
motion. Councilman Gold asked if they'll go ahead with this before they get
financing arranged. Mr. Hartman pointed out these go with the financing, and
the design and permitting takes longer from a scheduling standpoint. He
showed the time frames on a colored graph. Councilwoman Bennington asked if
this is just finalizing the preliminary design and Mr. Hartman agreed. Motion
CARRIED 5-0.
-6- Council Special Meeting
and Workshop Minutes
January 14, 1989
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City Attorney Alvarez clarified the membership on the CIP Committee as
the Mayor, City Manager, City Attorney, and Consulting Engineers, and
ex-officio when needed, Director of Public Works and Utilities and City
Engineer; and on the Finance Committee are Mayor, City Manager, City
Attorney, Consulting Engineers, and ex-officio, the Finance Director
whenever available and on board.
City Attorney Alvarez requested authorization to bring back to Council
some ordinances that are required to facilitate the financing process
which would be amendments to the Code and have those ready to go, and
also the stormwater utility will require some ordinances and he'd like
to proceed to prepare a draft and bring it back to Council as soon as
possible, and authorization to defend this lawsuit about a bathroom door
falling on a lady's foot. Councilwoman Bennington pointed out this was
not on the agenda, and she then so moved, except for the bathroom door.
Councilman Fish seconded the motion. Motion CARRIED 5-0.
Mayor Mitchum requested a motion to adjourn. Councilman Hatfield so moved.
Councilman Fish seconded the motion. Meeting was adjourned at 11:38 A.M.
Minutes submitted by:
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COUNCILMAN - ZONE THREE
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Lura Sue Koser
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-7- Council Special Meeting
and Workshop Minutes
January 14, 1989