05-17-2004 - Workshop/Regular
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-PUBLIC NOTICE-
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The Edgewater City Council will hold a Workshop Session at 5:30 p.m., Monday, May 17,
2004, in the Community Center to discuss the Economic Development Board's Program of Work.
Voting Order
CouncilwomanRJuxies
Councilwoman Lichter
Mayor Schmidt
Councilman Brown
Councilman Vincenzi
AGENDA
CITY COUNCIL OF EDGEW A TER
REGULAR MEETING
May 17,2004
7:00 p.m.
COMMUNITY CENTER
1. CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE
2. APPROVAL OF MINUTES
A. Regular Meeting of March 15,2004
B. Regular Meeting of April 19, 2004
3. PRESENT A TIONS/PROCLAMA TIONS/PLAQUES/CER TIFICA TESIDONA TIONS
A. Recognition of appointed/reappointed Board/Committee members.
B. Elden McDirmitlKelly Leary, McDirmit Davis Puckett, presenting the
Comprehensive Annual Financial Report for fiscal year ended September 30,
2003.
4. CITIZEN COMMENTS
(This is the time for the public to come forward with any comments they may have. Please
state your name and address, and please limit your comments to five minutes or less.)
5. CITY COUNCIL REPORTS
6. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. Public Hearing, Tanya Girvan, owner of No Name Saloon, 2001 S.
Ridgewood Avenue, requesting a Special Activity Permit for an "Edgewater
Metalfest" with outdoor music to be held on June 26, 2004, and the closing
of Boston Road from 12:00-10:00 p.m.
B. 2nd Reading, Ord. No. 2004-0-20, Bruce Moss requesting a change in zoning
classification to City 1-2 (Heavy Industrial) for 3.29:t. acres of property
located at 117 N. Flagler Avenue.
7. BOARD APPOINTMENTS
A. Economic Development Board - Mayor Schmidt and Councilman Brown's
nominations to fill two (2) vacated seats due to expired terms.
B. Planning & Zoning Board - Councilman Brown's nomination to fill a vacated
seat due to an expired term.
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City Council Agenda
May 17,2004
Page -2-
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8. CONSENT AGENDA
All matters listed under the consent agenda are considered to be routine by the City Council
and will be acted upon by one motion. There will be no separate discussion of these items
unless discussion is desired by a member of the Council, in which case the Mayor will
remove that item from the consent agenda and such item will be considered separately.
A. Rotary Park Playground Equipment Purchase - staff recommending approval
to purchase playground equipment through the provisions of a Florida State
Contract from Gametime in the amount of$25,864.75 and authorize the City
Manager to execute the agreement. (This was approved in 2004 budget.)
B. Annual Street Resurfacing Program - staff recommending approval to
piggyback on a V olusia County Bid for the resurfacing of various road with
Halifax Paving for the amount of $511,920. (This was approved in 2004
budget.)
9. OTHER BUSINESS
A Pension Plans - staff requesting approval to seek an independent Performance
Monitor and independent investment services for all of the City's Defined
Benefit Pension Plans.
10. OFFICER REPORTS
A. City Clerk
B. City Attorney
C. City Manager
11. CITIZEN COMMENTS/CORRESPONDENCE
A. Tentative Agenda Items
12. ADJOURN.
Notes:
1) Citizen comments relating to any agenda matter may be made at the time the matter is before
Council. Please state your name and address, and please limit your comments to five
minutes or less.
2) All items for inclusion on the June 7, 2004, agenda must be received by the City Manager's
office no later than 4:30 p.m. Tuesday, June 1, 2004.
Pursuant to Chapter 286, F.s., ifan individual decides to appeal any decision made with respect to any matter considered at a meeting or
hearing, that individual will need a record of the proceedings and will need to ensure that a verbatim record of the proceedings is made. The City does
not prepare or provide such record.
In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact
City Clerk Susan Wadsworth, 104 N. Riverside Drive, Edgewater, Florida, telephone number 386-424-2407,5 days prior to the meeting date. If you
are hearing or voice impaired, contact the relay operator at 1-800-955-877 I.
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AGENDA REQUEST
Date: May 10. 2004
PUBLIC
HEARING 5-17-04
RESOLUTION
ORDINANCE
BOARD
APPOINTMENT
OTHER
BUSINESS
CONSENT
ITEM DESCRIPTION
Tanya Girvan, owner of No Name Saloon, located at 2001 S. Ridgewood Avenue is requesting a Special
Activities permit for Edgewater Metal Fest with outdoor music to be held June 26, 2004.
BACKGROUND
The event is scheduled for June 26, 2004, with the hours of operation being from 1 :00 p.m. to 9:00 p.m.,
outdoor entertainment will be provided from 1 :00 p.m. to 9:00 p.m.
The applicant is requesting Boston Road be closed from 106 Boston Road to U.S. Hwy 1 on June 26,2004
from 12:00 p.m. to 10:00 p.m. The applicant will be responsible for any law enforcement and other
expenses the City incurs during this event. Property owners within 500-feet have been notified of the
public hearing.
STAFF RECOMMENDATION
The Technical Review Committee has reviewed the application and recommends approval of the
special a9witi~~ allow No Name Saloon to hold Edgewater Metal Fest with outdoor
music on June 26, 2004, oased on following conditions:
1. Gate?1ii1hefence ~t remain unlocked for emergency ingress/egress,
2. Access must remain open to the rear of the building to allow emergency vehicle access to open
areas on the south side of the business,
3. The fire hydrant on Boston Street may not be obstructed in any way, which would prevent
immediate access for its use,
4. The occupant load of the assembly area may never be exceeded,
5. Daily fire, life safety and code inspections will be conducted throughout the duration of the
permit,
~ Boston Road closure shall not be permitted for this event;
GJ The applicant shall be required to hire an independent Certified Noise level reader to
. monitor noise levels for this event;
(i) Two (2) City law enforcement officers shall be required for highway crossing detail,
9. Verification that this event fulfills the definition of charitable event/activity per City of
Edgewater Land Development Code Section 21-37.02. is required.
10. Outdoor music shall not be permitted after 9:00 p.m.
11. The applicant fully complies with Section 21-37 (Special Activity Requirements) of the Land
Development Code and Ordinance 2002-0-04 (Noise Ordinance).
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ACTION REQUESTED
Motion to approve the special activities permit to allow No Name Saloon to hold Edgewater Metal , '\
Fest with outdoor music on June 26, 2004, based on following conditions: V
1. Gates in the fence must remain unlocked for emergency ingress/egress,
2. Access must remain open to the rear of the building to allow emergency vehicle access to open
areas on the south side of the business,
3. The fire hydrant on Boston Street may not be obstructed in any way, which would prevent
immediate access for its use,
4. The occupant load of the assembly area may never be exceeded,
5. Daily fire, life safety and code inspections will be conducted throughout the duration of the
permit,
6. Boston Road closure shall not be permitted for this event;
.The applicant shall be required to hire an independent Certified Noise level reader to
monitor noise levels for this event;
8. Two (2) City law enforcement officers shall be required for highway crossing detail,
9. Verification that this event fulfills the definition of charitable event/activity per City of
Edgewater Land Development Code Section 21-37.02. is required.
10. Outdoor music shall not be permitted after 9:00 p.m.
11. The applicant fully complies with Section 21-37 (Special Activity Requirements) of the Land
Development Code and Ordinance 2002-0-04 (Noise Ordinance).
FINANCIAL IMPACT: (FINANCE DIRECTOR)
PREVIOUS AGENDA ITEM:
YES
NO X
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DATE:
AGENDA ITEM NO.
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Robin Matusick
Legal Assistant
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Kenneth R. Hooper \ 1 Y'
City Manager 0
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,,'::):~.:x!';€;r)~ SPECIAL ACTIVITY APPLICATION
This application must be completed in its entirety and submitted to the Planning Department at
least 60-days in advance of the activity. Incomplete applications will be returned to the applicant
and may delay approval. NOTE: SITE PLAN MUST ACCOMPANY THIS APPLICATION
FEE: $200/day
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AddresslLocation of Event: .:5'o-:M e
Local Contact Telephone Number: J..j ,}.8" 9').;Z 'J ~merfency ~ .1-/ ,;J./~ -0 b 1)
Name of Event: ~checodeJZ MefQLfe:s+ ~
Description of Event: 6 J ~. E. COI'-' . I0c L.:') 0 ~R-
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Date(s) of Event: Co -'~ ~ -0 LJ Time( s) of Event: J trr' 9 ,'7
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Set-upffear down dates: (if needed): CS /1.5 ~ D at '/
Expected Attendance: .57...<)
Will admission be charged? ~-1Yes ( ) No
Will outside live/recorded music or sound amplification be used? (~es-Hours? {l19o () No
Will vendors be at the event? (vfYes ( ) No . How many? ~ I
If yes, please check the following that apply:
-' Food
Applicant Name:
Sponsor/Organization Name:
Applicant/Sponsor Address:
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(How Many?)
(How Many 1) d ()
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Which of the following will be used?
Banner
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Booth
/ Temporary Tents
-
- Fireworks/Pyrotechnics
- Temporary Signs
,/ Canopy
Amusement Rides ~
/' Portable Restrooms (How Many?)
-
Other ( specify)
The following shall accompany this application: .
;// Plan submitted to reflect location and number of vendors, parking layout,
"JUld sanitary facilities.
V" A letter stating the applicant acknowledges that they are financially
responsible for all additional services provided by the City which may 0
include, but are not limited to the following: trash pick up, utilities, code
,..-enforcement, law enforcement, etc. .
/ The applicant shall post a bond or provide insurance in the amount of
/
$200,000.00 to hold the City harmless of any and all liabilities.
Submittal of a listing of all property owners within 500-feet (listing to
include names and addresses of all owners and list shall be obtained from the
V olusia County Property Appraisers Office).
Type of organization:
Non Profit
7
Charitable
For Profit
Tax Exempt # '
Name of Organization or benefiCiary~~~ ~~ee y:,u1
Federall.D. # Tax #
Individual SS #
, If you are requesting City assistance with your event, please describe:
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The applicant shall comply with all requirements contained in Section 21-37 (Special Activity
Permit Requirements) of the Land Development Code and Chapter 10, Article III (Noise) of the
City of Edge water Code of Ordinances.
If sound amplification is associated with this event, I agree to monitor the sound level so that it
remains within the limits of the City Code. If valid noise complaints are received, I agree to
reduce that noise to a satisfactory level. I further understand that if reducing the 'noise does not
control citizens' complaints, the source of the noise will be terminated.
Signature OfaPPli~~ ~C9J--...) Date: ~4 .~y
Sne:ciR J Activitie:~ A nnlicRtinn 1 _ 17-01
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FOR OFFICE USE ONLY
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POLICE DEP ARTMJ1NT
APPROVED l/ DENIED
COMN1ENTS/CONDITIONS
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FIRE DEPARTMENT
APPROVED DENIED
COMMENTS/C NDITIONS
SIGNATURE:-;;;/?6 Cl --""
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PLANNING DEP~NT
APPROVED f. DENIED
COMMENTS/CONDITIONS Alfl~I'~ ,A1)j"-f
SIGNATURE:
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BUll.DING DEPARTMENT
APPROVED r ~. DENIED ~
COMMENTS/CONDmONS "J(~ / ~.
SIGNATURE: ~/L
CODE ENFORCEMENT
APPROVED ~ DENIED
COMMENTS/CONDmONS
SIGNATURE: L;;//l~J1 ~
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'81p1811r Drl" :r88 YluUI
. Helpllllur YIUIb SlaV Drul Fre8-llllv Ine
1435 s. D1.x1e F.re~ New snwrna Beac.b, FL 32168
Phone (386) 4:13-7911 FaX (386) 4:13-1559 e-mail redrihbc::m9ucnsb.nef:
April 23, 2004
To Whom It May Concern:
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We have agreed to participate in the "Edgewater Metal
Festival" at the "No Name Saloon" owned by Tonya Girvan.
We will man a booth that will be provided by the FestivaL
We will be passing out brochures and literature about our
program, which is to provide programs and education about
substance abuse.
If there are any questions please call.
Sincerely,
Doris Tom Ijenovich r
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Manager
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AGENDA REQUEST
Date: May 5. 2004
PUBLIC
HEARING
x
RESOLUTION
ORDINANCE May 17. 2004
BOARD
APPOINTMENT
CONSENT
OTHER
BUSINESS
ITEM DESCRIPTION:
G Ordinance No. 2004-0-20
PROPOSED USE: RV/outdoor storage
Mr. Bruce E. Moss has requested a change in zoning
classification to City l;.U!Ieavy Industrial) for property
located at 117 North Flagler Avenue.
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LOCATION: 117 North Flagler Avenue (PID # 7452-01-00-0355)
AREA: :I: 3.29 acres
CURRENT LAND USE: A 1,683 square foot office space and warehouse.
FLUM DESIGNATION: Industrial
ZONING DISTRICT: City of Edgewater IPUD (Industrial Planned Unit Development); minus an existing
agreement
VOTING DISTRICT: 1
SURROUNDING AREA
Current Land Use FLUM Designation Zoning District
North Industrial Industrial IPUD (Industrial Planned Unit
FEC railroad ri~ht of way Development)
East FEC Railroad right of way Industrial 1-1 (Light Industrial)
South Commercial business Industrial 1-2 (Heavy Industrial)
West Vacant Industrial IPUD (Industrial Planned Unit
Development)
council agenda request 2nd reading
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Background The use of the subject property has been discontinued/abandoned for several years. The last
occupant was Quality Recycling in 2001. The owner/applicant is proposing to use the site for RV/outdoor 0
storage. The owner/applicant is choosing to rezone the property to 1-2 (Heavy industrial) which allows outdoor
storage as a pennitted use. The owner/applicant must obtain site plan approval to ensure stonnwater, parking,
and screening requirements are adequately provided prior to any further development on this property.
The Planning and Zoning Board voted to send a favorable recommendation to City Council for rezoning at
the regular meeting of April 14, 2004. The City Council approved the first reading of this ordinance at the
May 3, 2004 meeting.
Land Use Compatibility Rezoning this property to 1-2 (Heavy Industrial) is compatible with the surrounding
industrial uses.
Adequate Public Facilities This site has access to West Park Avenue via Railroad and Flagler Avenues. City
water and sewer are currently available on site.
Natural Environment Soil types on this parcel are primarily Myakka fme sand with an area of Tavares fme
sand, 0-5% slope on the northeast comer of the property. Vegetation is minimal on site.
Other Matters Section 21-36.03 of the City of Edgewater' s Land Development Code states ''all outdoor storage
shall be screened from view by a six foot high stockade fence or masonry wall". There is an existing chain link
fence surrounding the site. The Land Development Code further states "existing sites with chain link fence may
be enclosed with slatting".
STAFF RECOMMENDATION: 0
Staff recommends approval of Ordinance No. 2004-0-20 for the change in zoning classification to City 1-2
(Heavy Industrial) for property located at 117 North Flagler Avenue.
ACTION REQUESTED:
Motion to approve Ordinance No. 2004-0-20 for the change in zoning classification to City 1-2 (Heavy
Industrial) for property located at 117 North Flagler Avenue.
FINANCIAL IMPACT: (FINANCE DIRECTOR)
PREVIOUS AGENDA ITEM:
YES X
NO
DATE:
May 3. 2004
AGENDA ITEM NO.
6B
Respectfully Submitted By:
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Robin Matusick 1
Paralegal
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Kenneth R Hooper \ \
City Manager
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council agenda request 2nd reading
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ORDINANCE NO. 2004-0-20
AN ORDINANCE GRANTING A CHANGE IN ZONING
CLASSIFICATION FROM IPUD (INDUSTRIAL PLANNED
UNIT DEVELOPMENT) TO CITY 1-2 (REA VY INDUSTRIAL)
FOR PROPERTY LOCATED AT 117 NORTH FLAGLER
AVENUE (PARCEL IDENTIFICATION #7452-01-00-0355),
EDGEW ATER, FLORIDA; AMENDING THE OFFICIAL
ZONING MAP OF THE CITY OF EDGEW ATER;
PROVIDING FOR CONFLICTING PROVISIONS,
SEVERABILITY AND APPLICABILITY; PROVIDING FOR
AN EFFECTIVE DATE, RECORDING AND ADOPTION.
WHEREAS, the City Council of the City of Edgewater, Florida, has made the following
determinations:
1. Bruce E. Moss is the owner of certain real property located at 117 North Flagler
Avenue, Edgewater, V olusia County, Florida. Subject property contains approximately 3.29 acres
more or less.
2.
The owner/applicant has submitted an application for a change in zonmg
classification from IPUD (Industrial Planned Unit Development) to City 1-2 (Heavy Industrial) for
the property described herein.
3. On April 14, 2004, the Local Planning Agency (Planning and Zoning Board)
considered the application for change in zoning classification and by a vote of 6 - 0, the Board
recommended that City Council consider approval of the request.
4. On May 3, 2004, the City Council considered on first reading/public hearing the
proposed change in the zoning classification after publication of such hearing in the Observer on
April 22, 2004.
StI t1d.. tl.l otl~h passages are deleted.
Underlined passages are added.
2004-0-20
1
5. On May 17, 2004, the City Council held a public hearing on the application after
publishing notice of such hearing in the Observer on May 6,2004, and notifying by mail all property
owners who own real property directly affected by the proposed action and all property owners who
own real property within 300 feet of the subject property.
6. The proposed change in zoning classification is consistent with all elements of the
Edgewater Comprehensive Plan.
7. The proposed change in zoning classification is not contrary to the established land
use pattern.
8. The proposed change in zoning classification will not adversely impact public
facilities.
9. Changed or changing conditions make the proposed amendment necessary.
10.
The proposed change in zoning classification will not have an adverse effect on the
natural environment.
11. The proposed change will not have a negative effect on the character of the
surrounding area.
NOW, THEREFORE, BE IT ENACTED by the People ofthe City of Edge water, Florida:
PART A.
CHANGE IN ZONING CLASSIFICATION OFCERTAIN
REAL PROPERTY WITHIN THE CITY OF EDGEW ATER,
FLORIDA.
The zoning classification for the following described property is hereby changed from IPUD
(Industrial Planned Unit Development) to City 1-2 (Heavy Industrial):
StI tick ti,l otl~L passages are deleted.
Underlined passages are added.
2004-0-20
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The following described real property all lying and being in the County of V olusia
and State of Florida:
Lots 35J and Lot 35K and that portion of Lots 35L, 35M 350, 35P, 35Q and 35R,
lying Southeasterly of the Florida East Coast Railway, known as the Edgewater
cutoff, ASSESSOR'S SUBDIVISION OF THE G. ALVAREZ GRANT, according
to the plat thereof, recorded in Map Book 3, Page 137; and that portion of Railroad
Avenue lying Northerly of the South line of Lot 35L, Northerly to the Florida East
Coast Railway right of way, all lying in ASSESSOR'S SUBDIVISION OF THE G.
ALVAREZ GRANT, according to the plat thereof, recorded in Map Book 3, Page
137 of the Public Records of Vol usia County, Florida.
Containing approximately 3.29j: acres.
(Parcel #7452-01-00-0355)
Map of subject property is reflected on Exhibit "A" and incorporated herein.
PART B.
AMENDMENT OF THE OFFICIAL ZONING MAP OF THE
CITY OF EDGEW ATER, FLORIDA.
The Chief Planner is hereby authorized and directed to amend the Official Zoning Map of
the City of Edge water, Florida, to reflect the change in zoning classification for the above described
property.
PART C.
CONFLICTING PROVISIONS.
All conflicting ordinances and resolutions, or parts thereof in conflict with this ordinance,
are hereby superseded by this ordinance to the extent of such conflict.
PART D.
SEVERABILITY AND APPLICABILITY.
If any portion of this ordinance is for any reason held or declared to be unconstitutional,
inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this
ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or
Stl tick till Otll!;h passages are deleted.
Underlined passages are added.
2004-0-20
3
circumstances, such holding shall not affect its applicability to any other person, property, or
circumstance.
PART E.
RECORDING.
Upon approval and execution, this document shall be delivered to the Clerk of Court for
recording into the public records of Vol usia County, Florida.
PART F.
EFFECTIVE DATE.
This Ordinance shall take place upon adoption.
PART G.
ADOPTION.
After Motion by Councilwoman Lichter and Second by Councilman Brown, the vote on the
first reading of this ordinance held on May 3,2004, was as follows:
AYE
NAY
Mayor Donald A. Schmidt
x
Councilman James P. Brown
x
Councilman Dennis Vincenzi
ABSENT
Councilwoman Harriet E. Rhodes
x
Councilwoman Judy Lichter
x
Stl tick till Otl~h passages are deleted.
Underlined passages are added.
2004-0-20
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After Motion by
and Second by
the vote on the second reading of this ordinance was as follows:
Mayor Donald A. Schmidt
Councilman James P. Brown
Councilman Dennis Vincenzi
Councilwoman Harriet E. Rhodes
Councilwoman Judy Lichter
PASSED AND DULY ADOPTED this
ATTEST:
Susan J. Wadsworth
City Clerk
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and
legality by: Scott A. Cookson, Esquire
City Attorney
Foley & Lardner
Stl <1,1. thl ol1~ll passages are deleted.
Underlined passages are added.
2004-0-20
AYE
NAY
day of May, 2004.
CITY COUNCIL OF THE
CITY OF EDGEW A TER, FLORIDA
By:
Donald A. Schmidt
Mayor
Robin L. Matusick
Legal Assistant/Paralegal
Approved by the City Council of the City of
Edgewater at a meeting held on this _ day
of May, 2004 under Agenda Item No. 6_.
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AGENDA REQUEST
Date: May 6. 2004
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PUBLIC
HEARING
RESOLUTION
ORDINANCES
BOARD
APPOINTMENT May 17.2004 CONSENT
OTHER
BUSINESS
ITEM DESCRIPTION:
Request for appointments to the Economic Development Board to fill two (2) expired terms.
BACKGROUND:
Mr. Douglas McGinnis and Mr. Fred Fathi terms expired on March 5, 2004. Both members have expressed a
desire to remain on the Board.
BOARD RECOMMENDATION:
The Economic Development Board recommends City Council reappoint Mr. Douglas McGinnis and Mr. Fred
Fathi to three (3) year terms on the Economic Development Board.
ACTION REQUESTED:
Motion to reappoint Mr. Douglas McGinnis and Mr. Fred Fathi to three (3) year terms on the Economic
Development Board.
o FUNDS AVAILABLE:
ACCOUNT NUMBER:
N/A
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED): N/ A
PREVIOUS AGENDA ITEM:
YES
NO X
DATE:
AGENDA ITEM NO.
Respectfully submitted,
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Patricia Drosten, Board Coordinator
Economic Development Board
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AGENDA REQUEST
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Date: Mav 3, 2004
PUBLIC
HEARING RESOLUTION
BOARD
APPOINTMENT May 17, 2004 CONSENT
ORDINANCE
OTHER
BUSINESS
ITEM DESCRIPTION:
Board appointment for the Planning and Zoning Board.
BACKGROUND:
The term of Anton Heeb expires on May 21, 2004 and he has expressed interest in remaining on the
Board.
STAFF RECOMMENDATION:
At the April 14, 2004 meeting the Planning and Zoning Board voted to send a favorable
recommendation to City Council to extend the term of Anton Heeb on the Planning and Zoning Board
'-J for 3 years.
ACTION REQUESTED:
Motion to appoint a Planning and Zoning Board member for a 3-year term.
FINANCIAL IMP ACT: (FINANCE DIRECTOR)
PREVIOUS AGENDA ITEM:
YES
NO X
DATE:
AGENDA ITEM NUMBER:
Respectfully Submitted By:
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Bonnie Wenzel
Planning & Zoning Board Coordinator
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AGENDA REQUEST
Date: May 17.2004
PUBLIC
HEARING
RESOLUTION
ORDINANCE
BOARD APPOINTMENT
OTHER
BUSINESS
CONSENT X
ITEM DESCRIPTION:
Playground Equipment at Rotary Park.
BACKGROUND:
The playground equipment at Rotary Park is scheduled to be replaced in this fiscal year.
Funding for this replacement was budgeted in line item 010-72.0572-5-66-30.
Staffhas reviewed several options of replacement equipment from several companies and has
determined that the Twist N Turn playground from Gametime best suits our needs within the
o budgeted amount.
STAFF RECOMMENDATION:
o
Staff recommends purchasing the playground equipment for Rotary Park through the provisions
of Florida State Contract #650-001-04-1 from Gametime in the amount of$25,864.75.
ACTION REQUESTED:
Motion to authorize the City Manager to purchase playground equipment for Rotary Park
through the provisions of Florida State Contract #650-001-04-1 from Gametime in the amount of
$25,864.75.
FINANCIAL IMPACT: (FINANCE DIRECTOR) kt o4?#
t?"
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM:
YES
NO X
DATE:
AGENDA ITEM NO.
,
Respectfully submitted
,
~~~
ack Corder
Department Director
~~&\(\~ \, 0
Kenneth R. Hooper \ "t-
City Manager U
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Game7ifDe@
GAMETIME
c/o Dominica Recreation Products
P.O. Box 520700
Longwood, FL 32752-0700
Phone: (407)331-0101
Toll Free: (800)432-0162
Facsimile: (407)331-4720
Contact: Gina Wilson
E-mail: ginaw@gametime.com
GameTime Quotation
Enriching Childhood Through PLay...
Date: 3/3112004 Revised
Quote No.: 241408504
City of Edgewater
Attn: Jack Corder
For: Rotary Park - Option 1
PO Box 100
Edgewater, FL 32132
Ship to Zip: 32132
Telephone: (386)424-2485
Facsimile: (386)424-2416
Email: JCorder@cityofedgewater.org
Ex! Weiaht Price E x! Price
5,343 32,558.00 $32,558.00
5,343 Sub-total: $32,558.00
Discount: ($8,138.00)
Freight $1,444.75
Total: $25,864.75
aTY
1
ITEM
11772
DESCRIPTION
Twist N Turn - Spring Sale
Total weight:
- Quotation valid for order received by June 28, 2004 for GameTime "Spring Sale".
Pricing offered in accordance with special promotional provisions of Florida State Contract #650-001-04-1.
o
- City shall be responsible for site prep, borders and safety surfacing.
This quotation is subject to policies in the current GameTime Park and Playground Catalog and the following terms and conditions. Our quotation is
based on shipment of all itemsat one time to a single destination, unless noted, and changes are subjectto price adjustment. Purchases in excess
of $1,000.00 to be supported by your written purchase order made out to GameTime, c/o Dominica Recreation Products. Kindly issue one order for
the equipment and a se parate order for surfacing and/or equipment installation services.
Pricing: f.o.b. factory, firm for 30 days from date of quotation.
Payment terms: payment in full, net 30 days subject to approv~1 by GameTime Credit Manager. A 1.5% per month finance charge will be
imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those
services and project completion. Retainage not accepted.
Shipment: order shall ship within 3045 days after GameTime's receipt and acceptance of your purchase order, color selections, approved
submittals, and receipt of deposit, if required.
Freight charges: Prepaid and added at time of invoicing.
Taxes: State and local taxes, if applicable, will be added at time of invoicing unless a tax exempt certificate is provided at the time of order entry.
Receipt of goods: Customer shall receive, unload and nspect goods upon arrival, noting any discrepancies on the Delivery Receili prior to written
acceptance ofthe shipment.
Exclusions: Unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance
of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and
drainage provisions, signed/sealed engineering drawings, permits and any related fees..
To order: Please complete the acceptance portion of this quotation and provide color selections, purchase order copt and other key nformation
requested. Acceptance of this proposal indicates your agreement to the terms and conditions stated haren.
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AGENDA REQUEST
Date: 5/6/04
PUBLIC
HEARING
RESOLUTION
ORDINANCE
BOARD
APPOINTMENT
xx
OTHER
BUSINESS
CONSENT
ITEM DESCRIPTION:
City of Edgewater
Annual Street Resurfacing Program
Piggybacking V olusia County Resurfacing Bid
(04-B-64LB) Project #4459 Contract No. 1095
BACKGROUND:
Funds have been allocated for street resurfacing in the Public Works Budget under
the Other Contractual Services line item. Streets are annually evaluated as to
condition and a priority list for resurfacing is developed with the amount of
resurfacing to be done determined by funding availability.
STAFF RECOMMENDATION:
Staff is recommending the resurfacing of certain areas of paved
streets within the City of Edgewater based on piggybacking the
Volusia County Resurfacing Bid (No. 04-B-64LB) with Halifax
Paving at $55.00 per ton for asphalt paving at an approximate
cost of$511,920.00. (Price may vary slightly due to actual
tonnage used).
ACTION REQUESTED: A motion to approve piggybacking the Volusia County Bid (No. 04-B-
64LB) for the resurfacing of various roads with Halifax Paving for the
amountof$511,920.00. ~/
FINANCIAL IMPACT: (FINANCEDIRECTOR) ~~.~ c
/I
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM:
YES
NO
DATE:
AGENDA ITEM NO.
Respectfully submitted,
~~~;:)~~
Departmen irector
~->~"-zi~\
;z<~
City Manager
C:\MyDociments\TerrysFiles\AgendaRequest
---
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SPECIFICATIONS FOR
CONSTRUCTION
OF
RESURFACING OF VARIOUS ~OADS
2003/2004 '
THROUGHOUT
VOLUSIA COUNTY
PROJECT CONSISTS OF
o
APPROXIMATELY 30,133 TONS OF
LEVELING AND RESURFACING
CONTRACT NO. 1095
PROJECT #4459
BID NO. 04-B-64LB
SUBMITTED BY: ~p..,,\..;:r.~p..."I'- '"2...l-:t.~~'" I -::c.~c.....
ADDRESS: ~ L.o \-luu.- kOAD
CITY, STATE, ZIP: O'GMO~D ~EA.C.M r=-L
J
32..{tL(
DATE BIDS DUE: THURSDAY, FEBRUARY 19, 2004 UNTIL 2:00 P.M.
V\JG \ 'L'. ~\.~ ~(:)c-~~~ a..~~~(. ~
'- ,,~~~. ~.) }"i..'~ I ~ _ ~~()\~.,. .'
\ \J b ~ e~s: /.0 VO 90 ~ew
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AGENDA REQUEST
Date: May 6, 2004
PUBLIC
HEARING
RESOLUTIONS
ORDINANCE
BOARD
APPOINTMENT
OTHER
BUSINESS
CONSENT
x
ITEM DESCRIPTION:
Staff is requesting approval to seek the services of an Independent Performance Monitor to assist in
the development and implementation of a strategy for the management of Self-Trusteed Defined
Benefit Pension Plans for the General Employees, Police and 'Fire/Rescue Personnel. The
Performance Monitor will serve as a fiduciary consultant to the three (3) pension boards. Staff is also
requesting approval to seek investment services for said pension plans. The Performance Monitor
will assist with the preparation of the RFP, analyze the proposals and make recommendfition to the
pension boards/City Council.
BACKGROUND:
The funding of the City's Defined Benefit Pension Plans (General Employees and Police) has
increased greatly and we are looking at an estimated six (6) percent increase for the coming year.
The Fire Department currently has a self-trusteed pension plan and, due to the investment returns,
the cost of their plan is more affordable.
STAFF RECOMMENDATION:
It is the recommendation of staff that the City review our pension plan options and minimize the
City's costs, while maintaining excellent pension benefits. The services of a professional
independent Performance Monitor and independent investment services would accomplish this.
ACTION REOUESTED:
A motion to approve the City seeking the services of an independent Performance Monitor and
independent investment services for all of the City's Defined Benefit Pension Plans.
FINANCIAL IMPACT (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM:
YES
NO
DATE: ..7-1-07"
.'
AGENDA ITEM NO.
~
'->
'->
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\\ A.
TENTATIVE AGENDA ITEMS
JUN 7 - 6:00 pm Executive Session, Union Contract Negotiations
1) 1 sl Reading, Ord. No. 2004-0-, occupational license fee increases
2) Elks Club purchase in ParkTowne
JUN 21
1) 1st Reading, Ord. No. 2004-0-22, annexation, 133:t acres, Massey/Forte Macaulay
2) 2nd Reading, Ord. No. 2004-0-, occupational license fee increases
3) Adoption of Joint Planning Area (JP A)
4) Res No. 2004-R-09, abandon/vacate 2 - 6' planting strips on Alamanda (Beckwith)
5) Final Plat approval for 200 unit subdivision, Coral Trace
6) Authorization to advertise proposed tax rate
JUN 23 - 6:00 pm Workshop Session - Enterprise Funds
JUN 24 -- 6:00 pm Workshop Session - General Fund
JUL 5 - City Holiday (4th of July on Sunday) change to 2nd & 4th Monday
JUL12
JUL 26
Rev. 5/1 0/04
1:\1 iz _ docs\outlines\aitems060704
FLORIDA RECYCLING SERVICES, INC.
"Recycle to benefit the environment"
May 13, 2004
~
. ~t~,~
#4f' .~.'j.r/~,'
r\. 11 ,,~
""'tv ~ lc?c?1
~/.]qf)
iYt9,
Kenneth R. Hooper, City Manager
City of Edgewater
P.O. Box 100
Edgewater, Florida 32132-0100
Dear Mr. Hooper:
I have received your certified letter on May 10, 2004 dated May 4, 2004 and
acknowledge your request for the placement of (2) personnel on our recycling vehicles at
a mmlmum.
Florida Recycling Services will comply with this request immediately.
Safety is a primary concern with our company. We provide continuous training,
scheduled safety meetings and have daily tailgate meetings with our crews.
'When an accident occurs we identify the problem and implement the solution
immediately to prevent a reoccurrence. The corrective action in this situation would be to
allow the operator to be able to view the complete vehicle prior to moving to the next
stop. Cameras could be installed on the vehicle that would allow the operator to view the
side, underside and the rear prior to initiating any activity.
We believe that this would be the best preventative measure to take. We would still be
able to provide an efficient collection service to the City and eliminate the possibility of
human error by having an extra person looking under and around the truck at each stop.
I am available to meet with you to discuss this in detail and appreciate the City's
consideration of this request. We would like to meet with your staff to discuss this
proposal and present to the commission at the first meeting in June. Florida Recycling
Services, Inc. is very concerned for the health, safety and welfare of the residents.
ely, (b .
~ /----
Briarton, Florida Recycling Services, Inc.
o Printed on Recycled Paper
1099 MILLER DRIVE. ALTAMONTE SPRINGS, FLORIDA 32701 . (407) 831-1539 . FAX (407) 831-3226
Visit us on the web @ www.recyclingit.com
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