08-30-2004 - Workshop/Regular
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-PUBLIC NOTICE-
The City of Edgewater will hold a Workshop Session at 5:30 p.m., Monday, August 30,
2004, in the Community Center to discuss reclaimed water, a new meter reading system (Johnson
Controls) and annexations.
Voting Order
Councilwoman Rhodes
Councilwoman Lichter
Mayor Schmidt
Councilman Brown
Councilman Vincenzi
AGENDA
CITY COUNCIL OF EDGEW ATER
REGULAR MEETING
August 30, 2004
immediately following workshop
COMMUNITY CENTER
1. CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE
2. APPROVAL OF MINUTES
A. Regular Meeting of June 7, 2004
B. Regular Meeting of June 21, 2004
C. Regular Meeting of July 19,2004
D. Regular Meeting of August 2,2004
3. PRESENT A TIONS/PROCLAMA TIONS/PLAQUES/CER TIFICA TES/DONA TIONS
A. Recognition of appointed/reappointed Board/Committee members.
4. CITIZEN COMMENTS
(This is the time for the public to come forward with any comments they may have. Please
state your name and address, and please limit your comments to five minutes or less.)
5. CITY COUNCIL REPORTS
6. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. Public Hearing, Rich Fromm, owner of Rich's Place, 2576 S. Ridgewood
Avenue, requesting a Special Activity Permit for a 9/11 Remembrance Bike
Run, with outdoor music, to be held September 11, 2004.
B. Public Hearing, Richard Stonecipher, owner of Earthquake Magoon's, 132
W. Park Avenue, requesting a Special Activity Permit for an Annual
Biketoberfest Oyster Roast, with outdoor music, to be held October 23,2004.
7. BOARD APPOINTMENTS
A. Police Pension Fund - nomination by Councilman Vincenzi to fill a vacant
seat due to an expired term.
Y.
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City Council Agenda
August 30, 2004
Page -2-
8. CONSENT AGENDA
All matters listed under the consent agenda are considered to be routine by the City Council
and will be acted upon by one motion. There will be no separate discussion of these items
unless discussion is desired by a member of the Council, in which case the Mayor will
remove that item from the consent agenda and such item will be considered separately.
A. Interlocal Agreement - staff requesting approval of Interlocal Agreement
providing for the establishment ofthe Southeast Regional Marine Patrol Unit.
9. OTHER BUSINESS
A. Western Reserve Area Utility Proiect - staff recommending approval of
Change Order No.1 to the Forte Macauley Development Consultants, Inc.
contract for the net addition of $149,411.65 and authorize the Mayor/City
Manager to execute the document.
B. Equipment Replacement - staff recommending approval to award bid to Pro-
Am Safety, Inc. for a Self-Contained Breathing Apparatus Fill System for the
sum of$30,725.
10. OFFICER REPORTS
A. City Clerk
B. City Attorney
C. City Manager
11. CITIZEN COMMENTS/CORRESPONDENCE
A. Tentative Agenda Items
12. ADJOURN.
Notes:
1) Citizen comments relating to any agenda matter may be made at the time the matter is before
Council. Please state your name and address, and please limit your comments to five
minutes or less.
2) All items for inclusion on the September 13,2004, agenda must be received by the City
Manager's office no later than 4:30 p.m. Tuesday, September 7, 2004.
Pursuant to Chapter 286, F.S., if an individual decides to appeal arry decision made with respect to any matter considered at a meeting or
hearing, that individual will need a record of the proceedings and will need to ensure that a verbatim record of the proceedings is made. The City does
not prepare or provide such record.
In accordance with the Americans with Disabilities Act, persons needing assistance to participate in arry of these proceedings should contact
City Clerk Susan Wadsworth, 104 N. Riverside Drive, Edgewater, Florida, telephone number 386-424-2407,5 days prior to the meeting date. If you
are hearing or voice impaired, contact the relay operator at 1-800-955-8771.
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AGENDA REQUEST
Date: August 9.2004
PUBLIC ?:>ti.
HEARING 8-M-04
RESOLUTION
ORDINANCE
BOARD
APPOINTMENT
CONSENT
OTHER
BUSINESS
ITEM DESCRIPTION
Rich Fromm, owner of Rich's Place, located at 2576 S. Ridgewood Avenue is requesting a Special
Activities permit for a "Remember Rally" Bike Run to include activities with outdoor music to be
held Saturday, September 11, 2004.
BACKGROUND
The event is scheduled for September 11, 2004, with the hours of operation being from 1 :00 p.m. to
9:00 p.m. Outdoor entertainment will also be provided from 1 :00 p.m. to 9:00 p.m.
The applicant will be responsible for any law enforcement and other expenses the City incurs during
this event. Property owners within SOO-feet have been notified of the public hearing.
STAFF RECOMMENDATION
The Technical Review Committee has reviewed the application and recommends approval of the
special activities permit to allow Rich's Place to have a Remember Rally Bike Run to include
activities with outdoor music to be held September 11, 2004, based on the following conditions:
1. Driveways must remain open to allow emergency vehicle access;
2. The occupant load of the assembly area may never be exceeded;
3. Daily fire, life safety and code inspections will be conducted throughout the duration of
the permit;
4. Rich's Place shall fully comply with Section 21-37 (Special Activity Requirements) of
the Land Development Code and Ordinance 2002-0-04 (Noise Ordinance);
-rt-s. No parking in public right-of-way or in the site visibility triangle - (See attached
diagram);
6. Must provide adequate parking for those in attendance;
7. No amplified public address system shall be in use after 9:00P.M.
ACTION REQUESTED
Motion to approve the special activities permit to allow Rich's Place to have a Remember Rally Bike
Run to include activities with outdoor music to be held September 11, 2004, based on the following
conditions:
1. Driveways must remain open to allow emergency vehicle access;
2. The occupant load of the assembly area may never be exceeded;
3. Daily fire, life safety and code inspections will be conducted throughout the duration of
the permit;
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4. Rich's Place shall fully comply with Section 21-37 (Special Activity Requirements) of 0
the Land Development Code and Ordinance 2002-0-04 (Noise Ordinance);
5. No parking in public right-of-way or in the site visibility triangle - (See attached
diagram);
6. Must provide adequate parking for those in attendance;
7. No amplified public address system shall be in use after 9:00P.M.
FINANCIAL IMP ACT: (FINANCE DIRECTOR)
YES
NO X
PREVIOUS AGENDA ITEM:
DATE:
AGENDA ITEM NO.
~n--p~~
Robin Matusick
Legal Assistant
~#~
nneth R. Hooper
City Manager
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Rev 5-03 (LandDevelopmentCode)
I1I-35
~VISI< ITYTI! ~\~(tlE
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SPECIAL ACTIVITY PERMIT
RICH'S PLACE
2576 S. RIDGEWOOD AVENUE
EDGEW ATER, FLORIDA 32141
APPLICANT -Rich Fromm
FUNCTION: "Remember Rally" with outdoor music
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THE FOLLOWING PERMIT CONDITIONS ARE APPLICABLE TO RICH'S PLACE FOR
September 11,2004,
SPECIAL ACTIVITY PERMIT REQUIREMENTS
1. A Special Activity Permit has been issued for Rich's Place Remember Rally activities with
Outdoor Music, to be held September 11, 2004. Outdoor music from 1 :00 p.m. until 9:00 p.m.
(lday at $200.00 per day. Fee of $200.00 paid).
2. All conditions of the City's Code of Ordinances (nuisances, noise, health, sanitation and
miscellaneous offenses, unless otherwise provided for, shall be applicable during the activity.)
3. Proposed use will not result in unsafe ingress and/or egress for pedestrians or vehicles, and shall
comply with parking requirements for that use.
4.
A description of adequate provisions for parking will be supplied in advance to the Planning
Department for staff review. Applicant must obtain written permission from all property owners
granting authorization to use their property for this event, including use for parking facilities.
Applicant will supply adequate manpower for parking vehicles during the event.
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5. Applicant will provide the City Clerk with a bond or an insurance policy to protect City from
liability in form and substance acceptable to City an in the amount of $200,000.00.
6. Sanitary facilities must be adequate for expected attendance and remain on site for the duration of
the event. (Including potable water, if necessary)
7. The City shall provide scheduled and unscheduled inspections prior to and/or during the special
activity by police, fire, code compliance, building and/or city administration representatives to
monitor and ensure compliance with all applicable City, County and State codes. Special activity
permits that include outdoor entertainment may require a code compliance officer to remain on
site during the activity. The cost of said officer shall be reimbursed to the City by the
sponsor/promoter. Appropriate State agencies are responsible for the inspection of amusement
rides and public food preparation facilities.
8. The proposed use will substantially comply with the appropriate Life Safety Code and Building
Code requirements. Plans must be approved by Fire and Police Departments to provide
emergency services.
9.
No signage for advertising the event shall be placed on publicly owned rights-of-way. Any signs
used for the event must be permitted and inspected by the Building Department. All signs shall
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be removed within 1 day at the end of the event.
10.
The proposed use is limited to a specific period of time listed on the Special Activity Application,
not to exceed one day.
11. The proposed use shall not be permitted to operate on the same parcel owned by the same property
owner more than two (2) times within a six-month time period. A letter of authorization from
property owner must be supplied to the City.
12. The proposed use will operate only during the specific daily time period requested on application, or
granted by the city.
13. The proposed activity will direct on-site lighting away from adjacent parcels and roadways.
14. It shall be the responsibility of the applicant of the special activity permit to ensure the structural
integrity of all temporary structures erected for special activities. The structures are to be safe,
structurally sound and of adequate capacity to service the number of persons proposed to use the
structure and must be removed with five (5) days of completion of the special activity. The Building
Official and Fire Marshal shall verify such compliance is obtained.
No electrical cords to be placed across driveways or driving lanes.
No open flames permitted.
Fire extinguishers (minimum size 2a40bc) must have valid inspection tags and must be on site at all
times and be readily available. The quantity of fire extinguishers to be determined by the Fire
Department.
Access roadways must be maintained at a minimum width of 20 feet.
Overnight parking or camping is prohibited.
For events taking place in grass lots or fields, the vegetation must be cut prior to set up.
Individual vendors must register with the City Clerk and food vendors must have proper state
inspections. {Department of Business and Professional Regulations will do inspections (800-375-
6975), fees may be required by the State)
22. Applicant is responsible for leaving property clear of all trash, garbage and litter.
23. Any person or entity who shall conduct, operate or maintain a special activity and fails to obtain a
special activity permit shall be ordered to cease and desist and be punished by a fine of three times
the cost of the application fee as well as all associated City fees. No further special activities shall be
authorized until all penalties are current. A repeat offender shall not be eligible for a special activity
permit for a one-year period. A repeat offender is defined as a sponsor/promoter who violates any of
the conditions of the special activity permit more than one time in a six-month period.
24. Must provide adequate parking for those in attendance.
25. All off site parking will require a traffic detail.
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26.
No parking is permitted in public right-of-ways or in the site visibility triangle - see attached
diagram.
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27.
A Special Activity requesting road closures will provide "road closure signs" and barricades.
28.
A special activity with heavy/congested vehicular and/or pedestrian traffic will provide "congested
area ahead" signs along wit~ and additional generated light system that will illuminate the area of
crossing/congestion.
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29. The City shall monitor noise levels to determine if a public nuisance exists. The permit holder shall
comply with the City's determination. Special Activity permit is subject of revocation if owners fail
to comply with noise abatement. The noise level Ordinance 2002-0-04 shall be upheld.
ADDITIONAL CONDITIONS PER FIRE MARSHAL/POLICE/PLANNING DEPARTMENT:
· DRIVEWAYS MUST REMAIN OPEN TO ALLOW EMERGENCY VEmCLE
ACCESS;
· THE OCCUPANT LOAD OF THE ASSEMBLY AREA MAY NEVER BE
EXCEEDED;
· DAILY FIRE, LIFE SAFETY AND CODE INSPECTIONS WILL BE CONDUCTED
THROUGHOUT THE DURATION OF THE PERMIT;
· RICH'S PLACE SHALL FULLY COMPLY WITH SECTION 21-37 (SPECIAL
ACTIVITY REQUIREMENTS) OF THE LAND DEVELOPMENT CODE AND
ORDINANCE 2002-0-04 (NOISE ORDINANCE);
· NO PARKING IN PUBLIC RIGHT-OF-WAYS OR IN THE SITE VISIBILITY
TRIANGLE - (SEE ATTACHED DIAGRAM);
· MUST PROVIDE ADEQUATE PARKING FOR THOSE IN ATTENDANCE;
· NO AMPLIFIED PUBLIC ADDRESS SYSTEM SHALL BE IN USE AFTER 9:00
P.M.
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I AM AWARE THAT I WILL BE RESPONSIBLE FOR REIMBURSING THE CITY IF ADDITIONAL
SERVICES ARE REQUIRED FOR THIS EVENT.
I have read and understand that I must comply with the above conditions.
Signature
Date
Permit Reviewed! Approved by: ;1;
CJsLQ !Dc' ~ h.v -IT i5c,A....,.,
Ffre Chief '0
Permit issued by:
Darren Lear, Chief Planner
Date
CC: City Council, City Manager, City Clerk, Police Chief, Fire Chief, Building Official and Planning Director
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COR~ER LOT
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Rev 5-03 (LandDevelopmentCode)
III-35
~VISIBlt rrnlllUGLt
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FOR OFFICE USE ONLY
POLICE DEP ARTmNT
APPROVED V DENIED
COMMENTS/CONDITI~
SIGNATURE: ~ 1)(,
FIRE DEPARTMENT
APPROVED V DENIED
COMMENTS/CONDITIONS
SIGNATURE: ~)c..-f fLv -rn?~
PLANNING DEP AtRTMENT
APPROVED V DENIED
COMMENTS/COND~
SIGNATURE: ?_ 'h
BUILDING DEPARTMENT
APPROVED c..-- DENIED
COMMENTS/CONDITION
DATE ~ 16/&1. I
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DATE 4/$ PI
DA Tf <6'/1 tJ
SIGNATURE:
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CODE ENFORCEMENT
APPROVED v' DENIED
COMMENTS/CONDITIONS
SIGNATU~ (Je-:~ ~ JTt.S~
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DATE '? -lv-~
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Special Activities Application 1-17 -03 -+
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, RICH'S PLACE
2576 South US Highway 1
Edgewa.ter, FL 32141
Phone (386) 426-1333
Fax (386J 426-0017
dfromm@cfJ.rr.com
City of Edgewater
This Is to acknowledge that We are financially responsible for any and a!/ additional
services provided by the City of Edgewater including but not limited to, trash pickup,
utilities. code enforcement law enforcement, etc.
Sincerely,
Richard G. Fromm
PRODUCER
PHONli
ACC?Rq~~= C~~T1FI.~ATE OF LlAl3lL1ry IN.5UR4.NpE. ~,;,:~
THIS CeRTIJlICATE IS ISSU~D AS A MAlTER OF INFORMAl/ON
ONLY AND CONFERS NO RIGHTS UPON THE OERTIFICA 'I'E
HOLDER. THIS CERTIFICATE oaES NOT AMEND, ~NO OR
... At TER THE 99YERAGE AFf'OMEO. BY THe POLICIE~ ~eLOw.
INSURSRS AFFORDING COVEAAl:lE
INSURERA: -. amella um;ferwrite,sicolor,y'
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(386)427-6830
AA Al'I'/'JS1rDng Allte Inauranctl
2111 S. Ridgewood Ave #2
=agewater. FL 32141
INeUflEO
RICH'S PLACE
2576 S Rldgewocd Ave
Edgewater, FL 32141
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THE POLICIES Or INSURANCE LISTED HAVE seeN ISSUED TO THE INSURED NAMEC ABOVE FOR THE POLICY PERIOD INDICATED. NOTWl'J'HSTANDING
ANY RI:QUIREMENT, TERM OR CONDITION 01" ANY CONTRACT OR OTHEr< OOCUMENT WITH RES?ECTTO WHICH THIS CJ;:R.llFICATE MAy BE ISSUED OR
MAY PERTAIN. THI; INSURANCE! AFFORDED BY THI; POLICIES OESCRIBED HEREIN IS SUBJECT '1"0 AlL THE TERMS. ~NCLUSIONS AND CONOffiONS OF SUCH
P "ICIER ~GReGATE LIMITS SHOW/'l MAY HAVj; BEEN rU:DUCED BY PAID CLAIMS. -'[RAtio
t~lr,.,:..._..TrPEOFtNsUAANcE. '. --.POLICYNI1MBER.... -....::j. POLIIIi'm'tcfriji, _~~~~N UMITS
llE/llEII.\L LIAIlILITY EACH OC;:C\lAAENCe - . . facio,ooo.CO
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OEBell/PTION Of QPliRATIQNellOOA710NCN5H1CLE:m!lI:CLU:iION5 ADeee BY ENDOR5EMENTISPECIALPROIIfSIONS
CERTIPICATE HOLOi:Fl ~ A1?,~~'I~NAL INSURED; INSU~~ ~.~~~_
CITY OF EDGe.WATER
PO BOX 100
eOGEWATER, FL. 32132
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CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POUCIES Ile CANCELLED BEF'oFie THE
EXPIRATION DATE THEREOF, THE IS$\,JING INSURt;R WIL.1. ENOEAVOR TO MAIL
...!!L.. DAYS WRIlTEN NOTICE TO THE CeRTIFICATE HOLDER NAMeO 'r0
THE LEFT FA1LI,JRI; TO DO SO SHALL IMPOSE NO OBLIl:lA'l'JON OR LIABILITY
OFAN IND PONTHE; URER, rrSAGENT~~ REPRfSENTATI~~:..
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beneSes go to "OuD'SiRai loa- p..ovi4iDg sc~eeni~gaDd ta'eataneDt of volu...
teen aDd a.esc:ue 1.vo..k~a"S at G*~UQ"ZeZ'o.R.~ist..atioD is SlOpe.. ride...
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. 'fhe rideleave~ f.aoom. JONNY ROTTQIt~SBAR.OU'" BaCH, located aD HWY. 17-92
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This application must be completed in its entirety and submitted to the Planning Department at
least 60-days in advance of the activity. Incomplete applications will be returned to the applicant
and may delay approval. NOTE: SITE PLAN MUST ACCOMPANY THIS APPLICATION
FEE: $200/day , .'j rJ.,~1 L Lf 2mY
Applicant Name: R.I d ff"t) II" /VI Date (:..
Sponsor/Organization Name: " I r.;.. A 5 ,~Ae-!?
Applicant/Sponsor Address: 2:576 C,l ,. S -1.01
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Address/Location of Event:
Local Contact Telephone N~ber:" Y;')..(;/'?J 3;3 pmergency # f'"'2 7 ~6 If I
Name of Event: -:;~3' l \ 1~'N.(_f::;.,,.~(ft;~., L(;J4A<l..r
Description of Event: 'bA,~7J (). lJ.-f-.S r D.e
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.CITY OF EDGEW ATER
SPECIAL ACTIVITY APPLICATION
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Date(s) ofEventr.S:2'pf l'r .5::L.~
Set-up/Tear down dates: (if neede~{:
Expected Attendance: f SV
Will admission be charged? ( ) Yes ~o
Will outside live/recorded music or sound amplification be used? 1!l.tYes-Hours?(
Will vendors be at the event? ( ) Yes ~ How many?
If yes, please check the following that apply:
~Food
/'
~ Alcoholic beverages
~ft drinks
-!- Arts/Crafts
~ Other (specify)
What equipment will be required/used? Check all that apply.
Water
Time(s) of Event:
I-Cf
-
( )No
-
Electricity
Barricades
Trash Cans
(How Many 7)
(How Many?)
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Rnecilll A~tivjt1f'.'1 AnnlicRtinn 1-17-01
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Which of the following will be used?
Banner
Booth
~ Temporary Tents
Fireworks/Pyrotechnics
--;2: Temporary.Signs
Canopy
Amusement Rides
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Portable Restrooms
(How Many?)
Other (specify)
The fOllOwing7h n accompany this application: .
L Plan submitted to reflect location and number of vendors, parking layout,
and sanitary facilities.
A letter stating the applicant acknowledges that they are financially
responsible for all additional services provided by the City which may 0
include, but are not limited to the following: trash pick up, utilities, code
J enforcement, law enforcement, etc.
The applicant shall post a bond or provide insurance in the amount of
I $200,000.00 to hold the City harmless of any and all liabilities.
J Sl]bmittal of a listing of all property owoers wi1hin SOil-feet (listing to
include names and addresses of all owners and list shall be obtained from the
V olusia County Property Appraisers Office).
Type of organization:
Non Profit Tax Exempt #
~ Charitable Name of Organization or beneficiary
For Profit Federal I.D. # Tax #
Individual SS #
If you are requesting City assistance with your event, please describe:
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~nf\ciAl Ar.tivith~R Annlir.lltionl*17_0Q
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Road closures (list street name(s) and date(s) all streets closed for an event must be reopened
within 30-minntes of the end of each day of the event.
The applicant shall comply wi~ all requirements contained in Section 21-37 (Special Activity
Permit Requirements) of the Land Development Code and Chapter 10, Article ill (Noise) of the
City of Edge water Code of Ordinances.
If sound amplification is associated with this event, I agree to monitor the sound level so that it
remains within the limits of the City Code. If valid noise complaints are received, I agree to
reduce that noise to a satisfactory level. I further understand that if reducing the noise does not
control citizens' complaints, the source of the noise will be terminated.
,t&-i L
Signature of applicant:
Date: ~ / tr: avV'
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~nt'\dlll Ar.tivinell Ann1iC'~tinn1_17_01
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AGENDA REQUEST
Date: August 9,2004
PUBLIC
HEARING 08/30/2004
RESOLUTION
ORDINANCE
BOARD
APPOINTMENT
CONSENT
OTHER
BUSINESS
ITEM DESCRIPTION
Richard Stonecipher of Stonecipher Enterprises, owner of Earthquake Magoon's, located at 132 W. Park
Avenue is requesting a Special Activities permit for an Alillual Biketoberfest Oyster Roast with outdoor
music to be held October 23,2004.
BACKGROUND
The event is scheduled for October 23,2004, with the hours of operation being from 12:00 p.m. to 12:00
a.m., outdoor entertainment will be provided from 12:00 p.m. to 9:00 p.m.
The applicant will be responsible for any law enforcement and other expenses the City incurs during this
event. Property owners within SOO-feet have been notified of the public hearing.
STAFF RECOMMENDATION
The Technical Review Committee has reviewed the application and recommends approval of the special
activities permit to allow Earthquake Magoon's to have an Annual Biketoberfest Oyster Roast with outdoor
music to be held October 23,2004, based on the flowing conditions:
1. Driveways must remain readily accessible to the rear of the building to allow emergency vehicle
access,
2. The occupant load of the assembly area may never be exceeded,
3. Daily fire, life safety and code inspections will be conducted throughout the duration of the permit,
4. The applicant fully complies with Section 21-37 (Special Activity Requirements) of the Land
Development Code and Ordinance 2002-0-04 (Noise Ordinance).
ACTION REQUESTED
Motion to approve the special activities permit to allow Earthquake Magoon's to have an Annual
Biketoberfest Oyster Roast with outdoor music to be held October 23, 2004, , based on the flowing
conditions:
1. Driveways must remain readily accessible to the rear of the building to allow emergency vehicle
access,
2. The occupant load of the assembly area may never be exceeded,
U 3. Daily fire, life safety and code inspections will be conducted throughout the duration of the permit,
4. The applicant fully complies with Section 21-37 (Special Activity Requirements) of the Land
Development Code and Ordinance 2002-0-04 (Noise Ordinance).
FINANCIAL IMP ACT: (FINANCE DIRECTOR)
PREVIOUS AGENDA ITEM:
DATE:
Respectfully Submitted By:
~rrdt)~'\
Robin Matusick
Legal Assistant
YES
NO X
AGENDA ITEM NO.
4~vftJ A
Kenneth R. Hoope~~
City Manager
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CITY OF EDGEWATER
SPECIAL ACTIVITY APPLICATION
, 1,'.:-':".
This application must be completed in its entirety and submitted to the Planning Department at
least 60-days in advance of the activity. Incomplete applications will be returned to the applicant
and may delay approval. NOTE: SITE PLAN MUST ACCOMPANY THIS APPLICATION
('! ":: ;' -~~.
FEE: $200/day
July 2 i , 2004
Date
Applicant Name: S'IDNFCIPHER ENTERPRISES, INC.
Sponsor/Organization Name:
Applicant/Sponsor Address:
Address/Location of Event:
EARl'HQUAKE MA<DJN I S BAR
132 W. Park Avenue, #1, Edgewater, FL 32132
Same
Local Contact Telephone Number: 386/428-3436 Emergency # 386/423-0900
Name of Event: ANNUAL BIKE'IOBERFEST OYSTER ROAST
Description of Event:
Oyster roast for Bikers with band.
Date(s) of Event: Saturday 10/23/04 Time(s) of Event: !:bon - 12 :00
Set-up/Tear down dates: (if needed): 2 days prior and twJ Clays after
Expected Attendance: 100 bikes and their riClers
Will admission be charged? ( ) Yes 2{X) No
Inside by dark
Will outside live/recorded music or sound amplification be used? (X2} Yes-Hours? I Z . ~i () No
Will vendors be at the event? ( ) Yes ~) No How many?
If yes, please check the following that apply:
Food
Alcoholic beverages
Soft drinks
Arts/Crafts
Other ( specify)
What equipment will be required/used? Check all that apply.
Water
x
Electricity
Barricades
Trash Cans
2 - safety netting & cones front & rear
(How Many?)
(How Many?)
Special Activities Application 1-17-03
,
Which of the following will be used?
Banner
Other (specify)
The following shall accompany this application:
Plan submitted to reflect location and number of vendors, parking layout,
and sanitary facilities.
A letter stating the applicant acknowledges that they are financially
responsible for all additional services provided by the City which may
include, but are not limited to the following: trash pick up, utilities, code
enforcement, law enforcement, etc.
The applicant shall post a bond or provide insurance in the amount of
$200,000.00 to hold the City harmless of any and all liabilities.
Attached _ Submittal of a listing of all property owners within SOO-feet (listing to
include names and addresses of all owners and list shall be obtained from the
Volusia County Property Appraisers Office).
Type of organization:
Non Profit
Charitable
For Profit
Individual
Letter
Attached
Attached
xx
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1
Booth
Temporary Tents
FireworkslPyrotechnics
Temporary Signs
Canopy
Amusement Rides
Portable Restrooms (How Many?)
2
2
2
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Tax Exempt #
Name of Organization or beneficiary
Federal J.D. # 59-234:3458 Tax # 74-09-064782-90-2
SS # 054-.-30--2672
If you are requesting City assistance with your event, please describe:
o
Special Activities Application 1-17 -03
2
Road closures (list street name(s) and date(s) all streets closed for an event must be reopened
U within 30-minutes of the end of each day of the event. 1-bne needed.
The applicant shall comply with all requirements contained in Section 21-37 (Special Activity
Permit Requirements) of the Land Development Code and Chapter 10, Article III (Noise) of the
City of Edgewater Code of Ordinances.
If sound amplification is associated with this event, I agree to monitor the sound level so that it
remains within the limits of the City Code. If valid noise complaints are received, I agree to
reduce that noise to a satisfactory level. I further understand that if reducing the noise does not
control citizens' complaints, the source of the noise will be terminated.
Signature of applicant: ~J,;: L-~
Date: July 2. fj , 2004
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Special Activities Application 1-17-03
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SPECIAL ACTIVITY PERMIT
EARTHQUAKE MAGOON'S
132 W. PARKAVENUE
EDGEWATER, FLORIDA 32132
APPLICANT-Richard Stonecipher
FUNCTION: Biketoberfest Oyster Roast with Outdoor Music
o
THE FOLLOWING PERMIT CONDITIONS ARE APPLICABLE TO EARTHQUAKE
MAGOON'S FOR October 23, 2004,
SPECIAL ACTIVITY PERMIT REQUIREMENTS
1. A Special Activity Permit has been issued for Earthquake Magoon's Biketoberfest Oyster Roast
with Outdoor Music, to be held October 23,2004. Outdoor music from I :00 p.m. until 9:00 p.m.
(l day at $200.00 per day. Fee of $200.00 paid).
2. All conditions of the City's Code of Ordinances (nuisances, noise, health, sanitation and
miscellaneous offenses, unless otherwise provided for, shall be applicable during the activity.)
3. Proposed use will not result in unsafe ingress and/or egress for pedestrians or vehicles, and shall
comply with parking requirements for that use.
4.
A description of adequate provisions for parking will be supplied in advance to the Planning
Department for staff review. Applicant must obtain written permission from all property owners
granting authorization to use their property for this event, including use for parking facilities.
Applicant will supply adequate manpower for parking vehicles during the event.
o
5. Applicant will provide the City Clerk with a bond or an insurance policy to protect City from
liability in form and substance acceptable to City an in the amount of $200,000.00.
6. Sanitary facilities must be adequate for expected attendance and remain on site for the duration of
the event. (Including potable water, if necessary)
7. The City shall provide scheduled and unscheduled inspections prior to and/or during the special
activity by police, fire, code compliance, building and/or city administration representatives to
monitor and ensure compliance with all applicable City, County and State codes. Special activity
permits that include outdoor entertainment may require a code compliance officer to remain on
site during the activity. The cost of said officer shall be reimbursed to the City by the
sponsor/promoter. Appropriate State agencies are responsible for the inspection of amusement
rides and public food preparation facilities.
8. The proposed use will substantially comply with the appropriate Life Safety Code and Building
Code requirements. Plans must be approved by Fire and Police Departments.
9. No signage for advertising the event shall be placed on publicly owned rights-of-way. Any signs
used for the event must be permitted and inspected by the Building Department. All signs shall
be removed within I day at the end of the event.
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10.
The proposed use is limited to a specific period of time listed on the Special Activity Application,
not to exceed one day.
II.
The proposed use shall not be permitted to operate on the same parcel owned by the same
property owner more than two (2) times within a six-month period. A letter of authorization from
property owner must be supplied to the City.
12. The proposed use will operate only during the specific daily time period requested on application,
or granted by the city.
13. The proposed activity will direct on-site lighting away from adjacent parcels and roadways.
14. It shall be the responsibility of the applicant of the special activity permit to ensure the structural
integrity of all temporary structures erected for special activities. The structures are to be safe,
structurally sound and of adequate capacity to service the number of persons proposed to use the
structure and must be removed with five (5) days of completion of the special activity. The
Building Official and Fire Marshal shall verify such compliance is obtained.
15. No electrical cords to be placed across driveways or driving lanes.
16. No open flames permitted.
17. Fire extinguishers (minimum size 2a40bc) must have valid inspection tags and must be on site at
all times and be readily available. The quantity of fire extinguishers to be determined by the Fire
Department.
18.
Access roadways must be maintained at a minimum width of 20 feet.
19. Overnight parking or camping is prohibited.
20. For events taking place in grass lots or fields, the vegetation must be cut prior to set up.
21. Individual vendors must register with the City Clerk and food vendors must have proper state
inspections. {Department of Business and Professional Regulations will do inspections (800-375-
6975), fees may be required by the State)
22. Applicant is responsible for leaving property clear of all trash, garbage and litter.
23. Any person or entity who shall conduct, operate or maintain a special activity and fails to obtain a
special activity permit shall be ordered to cease and desist and be punished by a fine of three
times the cost of the application fee as well as all associated City fees. No further special
activities shall be authorized until all penalties are current. A repeat offender shall not be eligible
for a special activity permit for a one-year period. A repeat offender is defined as a
sponsor/promoter who violates any of the conditions of the special activity permit more than one
time in a six-month period.
24. Must provide adequate parking for those in attendance.
25. All off site parking will require a traffic detail.
26.
No parking is permitted in public right-of-ways or in the site visibility triangle - see attached
diagram.
2
27.
A Special Activity requesting road closures will provide "road closure signs" and barricades.
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28.
A special activity with heavy/congested vehicular and/or pedestrian traffic will provide
"congested area ahead" signS along with and additional generated light system that will illuminate
the area of crossing/congestion.
29. The City shall monitor noise levels to determine if a public nuisance exists. The permit holder
shall comply with the City's determination. Special Activity permit is subject of revocation if
owners fail to comply with noise abatement. The noise level Ordinance 2002-0-04 will be
upheld
30. No amplified public address system shall be in use after 9:00 p.m.
ADDITIONAL CONDITIONS PER FIRE MARSHAL/POLICE DEPARTMENT:
1. Driveways must remain readily accessible to the rear of the building to allow emergency vehicle
access,
2. The occupant load of the assembly area may never be exceeded,
3. Daily fire, life safety and code inspections will be conducted throughout the duration of the
permit,
4. The applicant fully complies with Section 21-37 (Special Activity Requirements) of the Land
Development Code and Ordinance 2002-0-04 (Noise Ordinance).
I AM AWARE THAT I WILL BE RESPONSmLE FOR REIMBURSING THE CITY IF
ADDITIONAL SERVICES ARE REQUIRED FOR TillS EVENT.
o
I have read and understand that I must comply with the above conditions.
Signature
Date
Permit Reviewed! Approved by:
~ Oc'1
re Chief)
h,..-- TT ~L "-,t.. I
Permit issued by:
Darren Lear, Chief Planner
Date
CC: City Council, City Manager, City Clerk, Police Chief, Fire Chief, Building Official and Planning
Director
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CORNER LOT
Rev 5-03 (LandDevelopmentCode)
I1I-35
~IJISIBIL rTVTlllUGLE
~_...... r- _-.----- .A ___~---
FOR OFFICE USE ONLY
POLICE DEPARTlY)~NT
APPROVED J DENIED
COMMENTS/CONDITIONS va
SIGNATURE:
FIRE DEPARTMENT
APPROVED .../ DENIED
COMMENTS/CONDITIONS
SIGNATURE: g. ,~. Q.(.,." TT '],r..A.,-,
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PLAl'fflING DEP. TMENT
APPROVED DENIED
C OIv11vlENTS/CONDITIONS
SIGNATI1RE: fIlii'!
BUILDING DEP ARTlYIENT
APPROVED :-".. DE. " D
COIvIMENTS/CONDITIONS
DATE 'i _ l.:.l'-Y-'\.
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SIGNATURE:
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SIGNATURE: C\ D_.R.. fi:lYr '"n ,grd.. I
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DATE '(--l0-\)~\
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Sp~cini Activities Application 1.[ -;-03 J,.
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Stonecipher Enterprises, Inc.
d/b/a EARrHQUAKE MAGX>N'S BAR
132 W. Park Avenue, #1
Edgewater FL 32132
386/428-3436
July 2 ~., 2004
CITY OF EDGEVJA.TER
Riverside Drive
Edgewater, FL 32132
RE: Special Aoti vi ty Penni t for Biketoberfest '04 Oyster Feast
'Ib I^7han It May Concern:
Although we anticipate no need for additional services to be provided by the
City of Edgewater to accormrodate our annual Biketoberfest Oyster !bast (same
never having been previously necessary), this letter indicates our agreenent
that if any additional services are required, that the costs of those services
will be reimbursed by Stonecipher Enterprises, Inc. d/b/a Earthquake 1>E.goon' 5
Bar to the City of Edgewater.
Sincerely yours,
~v~
Richard W. Stoneclpher
OWner/Director-
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AGENDA REQUEST
August 3, 2004
PUBLIC
HEARING
RESOLUTIONS
ORDINANCE
BOARD
APPOINTMENT
CONSENT
OTHER
BUSINESS
x
ITEM DESCRIPTION:
Appointment of member to Police Pension Board.
BACKGROUND:
The Police Pension Board consists of five members: Two police personnel appointed by the
Police Department, one citizen and one employee appointed by the City Council, one citizen
appointed by the Board. Finance Director, Jon Williams', three year term of office expires
August 5,2004. He was the employee member appointed by the City Council.
STAFF RECOMMENDATION:
Staff recommends the City Council appointment a new member to the board.
ACTION REQUESTED:
Motion to appoint a new member to the Police Pension Board to serve a three (3) year term of
office (Aug. 2007).
FINANCIAL IMPACT (FINANCE DIRECTOR) N/ A
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED) NO
PREVIOUS AGENDA ITEM:
YES
NO
x
DATE:
AGENDA ITEM NO.
Respectfully submitted,
D~Jr
Personnel Director
tV /-A
Legal Review
ill
Kenneth R. ooper
City Manager
08-03-04 A09:40 IN
APPLICATION FOR APPOINTMENT TO
CITY BOARDS AND COMMITTEES
Name fJre.1t
----
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Address 1.. E; JI 'Julie.. t IJr.
Home Phone yo 7 - -S- 9 S- - r 0 J... Ei
Business Phone J if G - 4.J.. '1- .2. Lt 7 (
Occupation Ac.e 0 V/l t~" 't'
Are you a registered voter? Y c.. J
Voting District
Are you a resident of Edgewater? /1 0
How long?
Is your principal place of employment in Edgewater? Va. .)'
If yes how long? 3 /'honfJ.s
Briefly state your interest in serving on a City board or committee:
State your experience/qualifications tlS:/1J A
I , ,
'''' Acc(,v""nc; I
.,." ,
Are you employed by the City? ~Do you hold public office? 1\ 0
o
At the present time, do you serve on any other Boards or committees? /10
If so, list each:
Have you ever served on any boards or committees? /J 0
If so, list each:
(BOARD AND COMMITTEE MEMBERS MAY BE REQUIRED TO FILE WITH THE STATE,
FINANCIAL DISCLOSURE FORMS EACH YEAR)
PLEASE INDICATE THE BOARDS OR COMMITTEES YOU WOULD LIKE TO SERVE ON
AND RANK THEM ACCORDING TO CHOICE BY NUMBER
__ANIMAL CONTROL BOARD
_GENERAL EMPLOYEES PENSION BOARD
__CITIZEN CODE ENFORCEMENT BOARD
LIBRARY BOARD
__CONSTRUCTION REGULATION BOARD
_RECREATION & CULTURAL SERVICES
__ECONOMIC DEVELOPMENT BOARD
__FIREFIGHTERS PENSION BOARD
_PLANNING & ZONING BOARD
~POLICE PENSION BOARD
_VETERANS PARK ADV. COMMITTEE
fl".-.. ~
Signature TJ~ ,L I ~
(REVISED (2- I 0-04)
Date 0'8" - 0 J - .1.0 0 f
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AGENDA REQUEST _
Date: August 10.2004
PUBLIC
HEARING
RESOLUTION
ORDINANCE
BOARD APPOINTMENT
OTHER
BUSINESS
CONSENT
x
ITEM DESCRIPTION:
The Edgewater Police Department seeks to enter into an "Interlocal Agreement Providing For
The Establishment Of The Southeast Regional Marine Patrol Unit", by and between the Cities of
New Smyrna Beach, Port Orange, South Daytona, Daytona Beach Shores, Daytona Beach,
Edgewater, the Town of Ponce Inlet, and the County of Vol usia, to facilitate and promote public
safety along the Indian River and its co-joined water areas. This agreement will allow mutual
Law Enforcement support of other agencies without creating jurisdictional legal problems.
BACKGROUND:
Although a vast majority of our efforts will remain within the City ofEdgewater's legal
boundaries, this agreement will legally authorize our Officers to take action if they observe Law
Enforcement violations in adjoining areas. It will also allow our Officers to respond to requests,
and assist other Agencies when requested.
STAFF RECOMMENDATION:
Staff recommends that the City Counsel approve entering into an "Interlocal Agreement
Providing For The Establishment Of The Southeast Regional Marine Patrol Unit",
ACTION REQUESTED:
Motion to approve entering into an "Interlocal Agreement" with the above mentioned Cities.
FINANCIAL IMPACT: (FINANCE DIRECTOR)
SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM: YES
NO X
DATE:
AGENDA ITEM NO.
Respectfully s
)IJ;
Department
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INTERLOCAL AGREEMENT
ESTABLISHMENT OF THE
MARINE PATROL UNIT
PROVIDING
SOUTHEAST
FOR THE
REGIONAL
THIS INTERLOCAL AGREEMENT, made and entered into the date hereafter provided
pursuant to the authority contained in Chapter 163, Florida Statutes, by and between the
Cities of New Smyrna Beach, Port Orange, South Daytona, Daytona Beach Shores,
Daytona Beach, Edgewater, the Town of Ponce Inlet, and the County of Volusia, in the
State of Florida, establishing a regional marine patrol unit for the following purposes: 1) To
establish a police presence on the Halifax River within these jurisdictions; 2) To promote
boater safety; and 3) To assist with law enforcement.
WITNESSETH:
WHEREAS, the Parties to this agreement are authorized pursuant to the Florida Interlocal
Cooperation Act of 1969 as set forth in Section 163.01, et seq., Florida Statutes (hereinafter
the "Act") to make efficient use of their respective powers, resources, authority and
capabilities by enabling them to cooperate on the basis of mutual advantage and thereby
provide the facilities and efforts identified herein in the manner that will best utilize existing
resources, powers and authority available to each of them; and
WHEREAS, it is a purpose of the Act to provide a means by which the Cities of New
Smyrna Beach, Port Orange, South Daytona, Daytona Beach Shores, Daytona Beach,
Edgewater, the Town of Ponce Inlet, and the County of Volusia may exercise their
respective power, privileges and authority which they may separately exercise, but which
pursuant to this Interlocal Agreement and Act may exercise collectively; and
o
WHEREAS, the Cities of Port Orange, New Smyrna Beach, and the Town of Ponce Inlet
seek to establish and provide for a Southeast Regional Marine Patrol Unit ("Marine Unit") to
provide law enforcement and promote boater safety on the Halifax River in these municipal
jurisdictions from Daytona Beach to Oak Hill, Florida; and
WHEREAS, the additional benefits afforded the citizens of the respective municipalities are
in their best interests and each municipality;
WHEREAS, the Parties have already entered into a Mutual Aid Agreement for law
enforcement assistance over jurisdictional lines;
NOW THEREFORE, in consideration of the premises, mutual covenants, provisions and
representations contained herein, constituting good and valuable consideration, the Parties
hereto agree as follows:
SECTION 1: That the above recitals are true and correct and are herby 0
adopted, incorporated into and made an integral part hereof.
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SECTION 2: A Marine Unit will patrol the Halifax River from Daytona Beach
to Oak Hill, Florida. The Marine Unit will be utilized during the following times: 1) weekends
between the months of May to October, inclusive; 2) observed holidays; 3) when needed in
an emergency, and 4) other days as mutually agreed upon by the Policy Board.
SECTION 3: The parties agree to the routine marine patrol of the waterways
over their jurisdictions. The parties agree that the officers on the Marine Unit shall be
empowered to render enforcement assistance in their jurisdictions if the following occurs: 1)
a violation of Florida Statutes occurs in the presence of the officers; 2) the assistance is
requested by a municipality 2) assistance is needed with critical, life threatening or public
safety situations; 3) assistance is needed for the prevention of bodily injury to citizens. All
other provisions of the Mutual Aid Agreement shall apply.
Patrol duties shall include: 1) response to calls for service; 2)
safety boat inspections; 3) speed enforcement and safe boat operation including No Wake
Zone enforcement; 4) assisting the Daytona Beach Police Department and its marine unit,
the Volusia County Sheriffs Office and its I marine unit, Florida Fish and Wildlife
Conservation Commission officers and U.S. Coast Guard personnel with incidents arising
within the jurisdictions of the parties hereto; 5) assistance with boating accidents, but not
investigations.
SECTION 4 By entering into this Interlocal Agreement, the Cities of South
Daytona, Daytona Beach Shores, Daytona Beach, Edgewater, and the County of Volusia,
are authorizing patrols and response to calls for assistance on the waterways within their
respective jurisdictions.
SECTION 5: In addition to the above, the Cities of Port Orang~, New
Smyrna Beach, and the Town of Ponce Inlet further agree to the following:
a) The cost associated with the initiation of the Marine Unit is $56,000.00, for the
purchase of a fully equipped marine unit with a trailer and appropriate registration. The
Florida Inland Navigation District Grant Program (FIND) provides one half of the cost,
$28,000.00. The grant requires a $28,000.00 matching contribution. The City of New
Smyrna Beach agrees to contribute $9,333.00 toward the match. The Town of Ponce Inlet
agrees to contribute $9,333.00. The City of Port Orange agrees to contribute the balance of
$9,334.00.
The costs associated with repair, maintenance, fuel and supplies shall be
shared equally between Port Orange, New Smyrna Beach, and the Town of Ponce Inlet.
b) The patrol boat purchased shall be a 21' center console craft equipped with
all necessary navigation and law enforcement equipment to conduct safe and effective
patrols and boarding operations. The specific property to be purchased is attached to this
Agreement as Exhibit A. The property shall be titled and registered in the name of the City
of Port Orange.
c) The Chief of Police from Port Orange, New Smyrna Beach and Ponce Inlet
shall comprise a Policy Board that will promulgate the Standard Operating Procedures for
the Marine Unit. The Board is authorized to develop procedures that provide for enhanced
Page 2 of 2
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services or efficiencies to meet the objectives of the Marine Unit. The Policy Board shall
also provide administrative oversight. The Policy Board shall be authorized to contract with 0
the City of Port Orange for administrative services, including but not limited to financial
accounting, to be rendered for the Marine Unit.
Port Orange, New Smyrna Beach, and the Town of Ponce Inlet shall share the costs
of the administrative services equally.
d) Two officers shall staff the Marine Unit at all times unless otherwise
determined by the Policy Board. Preferably, officers from two different jurisdictions shall
staff the Marine Unit unless otherwise determined by the Policy Board. Officers from all
three participating jurisdictions shall rotate assignments.
The personnel cost for staffing the Marine Unit shall be shared equally between Port
Orange, New Smyrna Beach, and Ponce Inlet.
e) Each officer assigned to the Marine Unit will undergo 40 hours of training that
will be conducted by the U.S. Coast Guard and Florida Fish and Wildlife Conservation
Commission, and other such training that may be required by law or determined by the
Policy Board.
f) The Marine Unit will operate on a talk group, specified by the Policy Board,
with the Regional Communication Center based in Port Orange with the capability of
communicating with all police departments in its patrol region.
g) The coordination of maintenance of the Marine Unit will be the responsibility
of the Port Orange Police Department. All equipment will be stored at the Port Orange
Police Department when not being used. The vessel will be launched from the Port Orange
boat ramps unless otherwise determined by the Policy Board.
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h) Weaponry on the Marine Unit shall be one shotgun and one AR-15 rifle.
Officers will wear their respective approved police department uniforms while on duty.
SECTION 5: Any party, independent of the other party's interests, may
terminate the agreement by providing the other parties with at least 180 days prior written
notice of the intent to terminate the agreement. Termination by any party does not entitle
that party to reimbursement for any financial or equipment contribution. If the property to
this Agreement becomes unusable or obsolete, the property may be sold by the City of Port
Orange, pursuant to Sec. 2-262, Port Orange Code of Ordinances, with the proceeds being
utilized to purchase replacement equipment. However, if the Marine Unit ceases its
operations, the property may be sold, pursuant to Sec. 2-262, Port Orange Code of
Ordinances, with the proceeds being paid to each party in the same percentage as each
party's initial contribution.
SECTION 6: Each party engaging in any mutual cooperation and assistance,
pursuant to this agreement agrees to assume liability for the acts, omissions, or conduct of
its own employees and activities. The participating agencies shall defend, save and hold
harmless, and indemnify each agency (inclusive of its officers, employees, authorized agents, 0
and representatives) from any and all actions, suits, claims, demands, liabilities, costs, and
Page 3 of 3
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expenses for bodily injury, sickness, disease, death or property damage or loss of use thereof
(including reasonable attorney fees and taxable costs through and including any and all
appeals), arising from any act or omission by any Party to this agreement (inclusive of its
elected and appointed officers, employees, authorized agents, and representatives) as a result
of the acts of any signature Parties' activities pursuant to this agreement.
SECTION 7: Each participating municipality expressly retains all rights,
. benefits and immunities of sovereign immunity in accordance with Section 768.28, Florida
Statutes. All of the privileges and immunities from liability; exemptions from laws,
ordinances and rules; and pensions and relief, disability, workers' compensation, and other
benefits which apply to the activity of officers, agents, or employees of each party when
performing their respective functions within the territorial limits for their respective agencies
shall apply to the same degree and extent to the performance of such functions and duties
of such officers, agents, or employees extraterritorially under the provisions of this
agreement.
SECTION 8: This Interlocal Agreement may be amended by mutual written
agreement of the Parties. Any amendments to this Interlocal Agreement shall be effective
upon being filed and recorded with the Clerk of the Circuit Court of Volusia County, Florida.
SECTION 9: This Interlocal Agreement shall become effective upon being
filed with the Clerk of the Circuit Court, Volusia County, Florida. This Interlocal Agreement
shall remain in effect for five years and may be extended for an additional term of five years
upon written approval of the Parties.
SECTION 10: It shall be the responsibility of the Police Chief for the City of
Port Orange to deliver the fully executed Interlocal Agreement to the City Clerk for the City
of Port Orange for recording.
IN WITNESS WHEREOF, the Parties hereto, by and through the undersigned have
entered into this Interlocal Agreement in counterparts on the date and year hereafter
written.
REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
Page 4 of 4
...
CITY OF PORT ORANGE, FLORIDA,
a municipal corporation
o
By:
Allen Green, Mayor
Police Chief
Attest:
Kenneth W. Parker, City Manager
Date:
STATE OF FLORIDA
COUNTY OF VOLUSIA
The foregoing instrument was acknowledged before me this day of
, 2004, by ALLEN GREEN and KENNETH W. PARKER, as Mayor and City
Manager, respectively, of the City of Port Orange, Florida, on behalf of the city. They are
personally known to me or have produced
as identification, and who (did) (did not) take an oath. 0
Notary Public, State of Florida at Large
Printed, typed or stamped name, commission and expiration of
commission tenn:
o
Page 5 of 5
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CITY OF DAYTONA BEACH SHORES, FLORIDA,
a municipal corporation
By:
Greg Northrup, Mayor
Police Chief
Attest:
Michael T. Booker, City Manager
Date:
STATE OF FLORIDA
COUNTY OF VOLUSIA
The foregoing. instrument was acknowledged before me this _ day of
, 2004, by GREG NORTHRUP and MICHAEL T. BOOKER, as Mayor
and City Manager, respectively, of the City of Daytona Beach Shores, Florida on behalf
of the city. They are personally known to me or have produced
as identification,
and who (did)
(did not)
take an oath.
Notary Public, State of Florida at Large
Printed, typed or stamped name, commission and expiration of
commission tenn:
Page 6 of6
TOWN OF PONCE INLET, FLORIDA,
a municipal corporation
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By:
William P. Hoak, Mayor
Police Chief
Attest:
Bernard J. Murphy, Jr., City Manager
Date:
STATE OF FLORIDA
COUNTY OF VOLUSIA
The foregoing instrument was acknowledged before me this day of
, 2004, by WILLIAM P. HOAK and BERNARD J. MURPHY, JR., as Mayor 0
and City Manager, respectively, of the Town of Ponce Inlet, Florida, on behalf of the city.
They are personally known to me or have produced
as identification, and who (did) (did not) take an oath.
Notary Public, State of Florida at Large
Printed, typed or stamped name, commission and expiration of.
commission term:
.0
Page 7 of 7
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CITY OF NEW SMYRNA BEACH, FLORIDA,
a municipal corporation
By:
James L. Vandergrifft, Mayor
Police Chief
Attest:
John E. Hagood, City Clerk
Date:
STATE OF FLORIDA
COUNTY OF VOLUSIA
The foregoing instrument was acknowledged before me this day of
, 2004, by JAMES L. VANDERGRIFFT and JOHN E. HAGOOD, as Mayor
and City Clerk, respectively, of the City of New Smyrna Beach, Florida, on behalf of the city.
They are personally known to me or have produced
as identification, and who (did) (did not) take an oath.
Notary Public, State of Florida at Large
Printed, typed or stamped name, commission and expiration of
commission tenn:
Page 8 of 8
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CITY OF SOUTH DA vrONA, FLORIDA,
a municipal corporation
o
By:
Joe M. Piggotte, Mayor
Police Chief
Attest:
Joseph W. Yarbrough, City Manager
Date:
STATE OF FLORIDA
COUNTY OF VOLUSIA
The foregoing instrument was acknowledged before me this day of
,2004, by JOE M. PIGGOTTE and JOSEPH W. YARBROUGH, as Mayor 0
and City Manager, respectively, of the City of South Daytona, Florida, on behalf of the city.
They are personally known to me or have produced
as identification, and who (did) (did not) take an oath.
Notary Public, State of Florida at Large
Printed, typed or stamped name, commission and expiration of
commission term:
o
Page 9 of 9
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CITY OF DAYTONA BEACH, FLORIDA,
a municipal corporation
By:
Yvonne Scarlett-Golden, Mayor
Police Chief
Attest:
Jennifer L. Thomas, City Clerk
Date:
STATE OF FLORIDA
COUNTY OF VOLUSIA
The foregoing instrument was acknowledged before me this day of
,2004, by YVONNE SCARLETT-GOLDEN and JENNIFER L. THOMAS, as
Mayor and City Clerk, respectively, of the City of Daytona Beach, Florida, on behalf of the
city. They are personally known to me or have produced
as identification, and who (did) (did not)
take an oath.
. Notary Public, State of Florida at Large
Printed, typed or stamped name, commission and expiration of
commission term: ..
Page10of10
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COUNTY COUNCIL
COUNTY QF VOLUSIA, FLORIDA,
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By:
Dwight D. Lewis, Chairman
Police Chief
Attest:
Cynthia A. Coco, County Manager
Date:
STATE OF FLORIDA
COUNTY OF VOLUSIA
The foregoing instrument was acknowledged before me this _ day of
, 2004, by Dwight D. Lewis and Cynthia A. Coto, as Chairman and
County Manager, respectively, of the County of Volusia, Florida on behalf of the county. 0
They are personally known to me or have produced
as identification, and who (did) (did
not) take an oath.
Notary Public, State of Florida at Large
Printed, typed or stamped name, commission and expiration of
commission term:
o
Page 12 of 12
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Police Chief
STATE OF FLORIDA
COUNTY OF VOLUSIA
CITY OF EDGEWA TER, FLORIDA,
a municipal corporation
By:
Donald A. Schmidt, Mayor
Attest:
Susan J. Wadsworth, City Clerk
Date:
(did not)
take an oath.
Notary Public, State of Florida at Large
Printed, typed or stamped name, commission and expiration of
commission term:
Page 11 of 11
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AGENDA REQUEST
Date: 8/3/04
PUBLIC
HEARING
RESOLUTION
ORDINANCE
BOARD
APPOINTMENT
OTHER
BUSINESS
CONSENT
xx
ITEM DESCRIPTION:
Western Reserve Area Utility Project
Proposed Change Order No. 1
Forte Macaulay Development Consultants, Inc.
BACKGROUND:
The Western Reserve Area Utility Project was split into two separate contracts.
The City awarded the bid for the regional lift station, regional force main, and
regional water transmission main to Progressive Contractors, Inc. The other
contract was awarded to Forte Macaulay Development Consultants, Inc., which
solicited proposals for the off-site water and sewer lines directly impacting Coral
Trace Subdivision. Hazen Construction, LLC is Forte Ma,caulay's contractor for
this City project.
The water main and force main installation on Indian River Boulevard between
Cow Creek Road and Mission Road encountered rock at the design depth for these
pipes. Fortunately, the bid contained pricing for directional drilling ofHDPE pipe,
which is a lower cost alternative than excavating and removing the rock. In simple
terms, the procedure involves boring a hole and pulling the pipe beneath the rock
layer. In addition, fire hydrants were added at critical points and connection points
were provided for future development in response to inquiries initiated after the
project had started. A complete accounting of the Change Order costs are attached
for your review, and amount to a net cost increase of$149,411.65.
SCHEDULE OF ADJUSTED CONTRACT COSTS
Original Contract Amount
Net Addition by Change Order No. 1
Contract Amount after Change Order No. 1
$169,169.00
$149,411.65
$919,180.65
STAFF RECOMMENDATION:
Staff recommends approval of Change Order No. 1 of the
Western Reserve Area Utility Project, Forte Macaulay
Development Consultants, Inc. contract, for the net addition of
$149,411.65.
ACTION REOUESTED:
A motion to approve Change Order No. 1 to the Forte Macaulay
Development Consultants, Inc. contract for the Western Reserve Area
Utility Project, in the amount of $149,411.65 net addition to the contract,
and to authorize the Mayor or City Manager to execute the Change Order
on behalf of the City.
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FINANCIAL IMPACT: (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM:
DATE:
Respectfully submitted,
'~\\.W~
Department1~irector
C:\MyDociments\TerrysFiles\AgendaRequest
YES
NO XX
AGENDA ITEM NO.
~~~~~k'
Robin Matusick, Paralegal '--
Kenneth R. Hooper
City Manager
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CONTRACT MODIFICATIONS
CHANGE ORDER NO.1
u.e:
July 7, 2004
Project:
Western Reserve
City of Edgewater, Florida
Contractor:
Hazen Construction. LLC
5889 Airport Road, Suite 209
Port Orange, FL 32128
Reasons for Change: (See attached summary)
The most significant increase in project cost was due to site conditions. The water main and force main
installation on Indian River Boulevard encountered rock at the planned depth of the pipe. The cost to remove
the rock and replace it exceeded the altemative of a deep directional drill. In addition, fire hydrant
assemblies and additional service points were added to the project scope.
SUMMARY OF CHANGES
Net Addition by Change Order No.1
$' 149,411.65
SCHEDULE OF ADJUSTED CONTRACT COSTS
Original Contract Amount
Net Addition by Change Order No. 1
Contract Amount after Change Order No. 1
$ 769,769.00
$ 149,411.65
$ 919,180.65
NO ADDITIONAL TIME IS REQUESTED AS A RESUL T OF THIS CHANGE ORDER
~eer's Certification
I hereby certify to the accuracy of the supporting cost data attached hereto and, that in my considered
professional opinion, the prices quoted are both fair and reasonable and in proper ratio to the cost of the.
original work contracted for under competitive bidding.
The change is acceptable.
Hazen Ci:struction, LLC
~ Contra r
By: ~.~ p::::::::.
Marc H en
Title:
President
Date: L=..J':" 0 Y
Title:
President
Date: 1/1/tJC/ .
THIS C~ANGE ~ ACCEPTED BY
FORTE MACAULAY DEV. CONSULTANTS, INC.
By:
Title:
Date:
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AGENDA REQUEST
C\~.
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PUBLIC
HEARING
Date: August 9.2004
RESOLUTIONS
ORDINANCE
BOARD
APPOINTMENT
OTHER
CONSENT August 16.2004 BUSINESS
~
ITEM DESCRIPTION:
Approval to award bid for the replacement of the Self-Contained Breathing
Apparatus Fill System.
BACKGROUND:
The requested purchase is to replace the current self-contained breathing
apparatus fill system that is approximately 20 years old and has become
unreliable. The system is utilized to purify and compress air to recharge the
breathing apparatus used by firefighters in hazardous environments.
We have recently completed the formalized bid process for the replacement
system and are requesting approval to award. We are requesting to award
successful bid to Pro-Am Safety Inc. for the amount of $30,725 which is within
the budgeted amount.
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STAFF RECOMMENDATION:
Staff recommends City Council to award bid to Pro-Am Safety for the amount of
$30,725 for the replacement of the Self-Contained Breathing Apparatus Fill
System.
ACTION REQUESTED:
Motion to award bid to Pro-Am Safety Inc. for the amount of $30,725 for the
replacement of the Self-Contained Breathing Apparatus Fill System.
FINANCIAL IMPACT: (FINANCE DIRECTOR) f. /! .~~
(SPECIFY IF BUDGET AMENDMENT IS REQ~
PREVIOUS AGENDA ITEM: YES NO XX
DATE: N/A AGENDA ITEM NO.
on Williams
Finance Director
GY~-P~
Robin Matusick
Paralegal
~~~~~~O\~ "I)-c
City Manager V
IfMtM ~~ 1J~c: '
-,~AkRS tJ;J ~~6-IY
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a), ~[ciJ
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES 0
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCES OF A
NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER
OATHS.
for
whose business is
7).$fhltJ-<<. i SJ.t! J/pJi"
and (if applicable) its Federal Emplo~er Identification Number (FEIN) is
e2S'- lo/iL/02YG, .
(If the entity has no FEIN, include the Social Security Number of the individual signing this sworn
statement: .)
2.
I understand that a "public entity crime" as defined in Paragraph 287. 1 33(l)(g), Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to the
transaction of business with any public entity or with an agency or political subdivision of any other
state or of the United States, including, but not limited to, any bid or contract for goods or services to
be provided to any public entity or an agency or political subdivision of any other state or of the
United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or
material misrepresentation.
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3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1 )(b), Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after July I, 1989, as a result of a jury verdict, nonjury trial, or entry of a
plea of guilty or nolo contendere.
4. I understand that an "affiliate" as defmed in Paragraph 287 .133( I )(a), Florida Statutes, means:
1.
2.
A predecessor or successor of a person convicted of a public entity crime; or
An entity under the control of any natural person who is active in the management of the
entity and who has been convicted of a public entity crime. The term "affiliate" includes
those officers, directors, executives, partners, shareholders, employees, members, and
agents who are active in the management of an affiliate. The ownership by one person of
shares constituting a controlling interest in another person, or a pooling of equipment or
income among persons when not for fair market value under an arm's length agreement,
shall be a prima facie case that one person controls another person. A person who.
knowingly enters into a joint vennire with a person who has been convicted of a public
entity crime in Florida during the preceding 36 months shall be considered an affiliate.
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Purchasing Department
Page:16
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5.
I understand that a "person" as defmed in Paragraph 287.133(1)(e), Florida Statutes, means any
natural person or entity organized under the laws of any state or of the United States with the legal
power to enter into a binding contract and which bids or applies to bid on contracts for the provision
of goods or services let by a public entity, or which otherwise transacts or applies to transact business
with a public entity. The term "person" includes those officers, directors, executives, partners,
shareholders, employees, members, and agents who are active in management of an entity.
6. Based on information and belief, the statement which I have marked below is true in relation to the
entity submitting the sworn statement. [Indicate which statement applies.)
/ Neither the entity submitting this sworn statement, nor any of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the manageinent
of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July I, 1989.
_ The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the management of the
entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to
July 1, 1989. _ The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the management of the
entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to
July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined
that it was not in the public interest to place the entity submitting this sworn statement on the convicted
vendor list. [attach a copy of the final order)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER
FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT
PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF
THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM
REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN
EXCESS OF THE THRESHOLD AMOUNT PROVID IN SE ION 287.01 , FLORIDA
STATUTES FOR CATEGORY TWO OF ANY CHAN I E ATI ONTAINED
IN THIS FORM.
Sworn to and subscribed before me thisJ..h'fnday of J L-L-/'-I
Personally known 'X
F/()r/JaJ
r; /~3 J& 00 r
, <#
Notary Public - State of
OR Produced identification
My commission expires
JANET M. HeLLle~
. (Printed typed or stamped NOTARYPU8lIC.STATeO~PlOl'lJI:lA
. . COM.MISSION # 00305107
commIssIOned name of notary publiElxPIRES 6/2312008
BONDED THRU l~TARVl
(Type of identification)
Purchasing Department
Page: 17
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NONCOLLUSION AFFIDAVIT
STATE OF r~/',.~
COUNTY OF (";'I!.s-h5f'tJ~L
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-Po..".., W ; Jl f ~
1. He (it) is the
tfO/'tl-~ .PCo.J/~ ~
attached Bid.
, being first duly sworn deposes and says that:
fC-/u ~A.. /.J t-.,.J... /1)14L~ ' of
, the Bidder that ha submitted the
2. He is fully informed respecting the preparation and contents of the attached
Bid and of all pertinent circumstances respecting such Bid.
3. Such Bid is genuine and is not a collusive or sham Bid.
4. Neither the said Bidder nor any of its officers, partners, owners, agents,
representatives, employees, or parties in interest, including this affiant, have in any way,
colluded, conspired, connived, or agreed, directly or indirectly, with any other Bidder, firm
or person to submit a collusive or sham Bid in connection with the Contract for which the
attached Bid has been submitted; or to refrain from bidding in connection with such
Contract; or have in any manner, directly or indirectly, sought by agreement or collusion, or
communication, or conference with any Bidder, firm, or person to fix the price or prices in
the attached Bid or of any other Bidder, or to fix any overhead, profit, or cost elements of 0
the Bid price or the Bid price in any other Bidder; or to secure through any collusion,
conspiracy, connivance, or unlawful agreement any advantage in the proposed Contract.
5. The price or prices quoted in the attached Bid are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the
Bidder or any other of its agents, representatives, owners, employees or parties in interest,
including this affiant.
Date:
By:
I HEREBY C RTIFY that on this day, before me, an officer duly authorized in the
and County aforesaid to take acknowledgements, personally appeared
C. . . .(;-e an authorized representative of
5a.:.t e + , well known to me and known to me to be the
person(s) describe in and who executed the foregoing instrument and have acknowledged
before me that they executed the same.
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Purchasing Department
Page:18
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WITNESS :ru "C( and official seal in the County and State last aforesaid this J (p 'ffday
of . LL (" , 2004.
B:::,LY.: /11 / /Jdlu/J
tary Public
State of Florida at Large
JANET M. HeLLlER
NOTARY PUBLIC. STAT' 01' I'I.OIWA
COMMISSION # 00305107
EXPIRES 6/23/2008
BONDED THRU I-aae-NOTARYI
,
JiLnet. tn. /..killer
(Printed, typed or stamped
commissioned name of notary public
Purchasing Department
Page:19
DRUG-FREE WORKPLACE CERTIFICATION FORM
IDENTICAL TIE BIDS - In accordance with Florida State Statutes Section 287.087,
preference shall be given to businesses with drug-free workplace programs. Whenever two
or more Bids which are equal with respect to price, quality, and service are received by the
State or by any political subdivision for the procurement of commodities or contractual
services, a Bid received from a business that certifies that it has implemented a drug-free
workplace program shall be given preference in the award process. Established procedures
for processing tie Proposals will be followed if none of the tied vendors have a drug-free
workplace program. In order to have a drug-free workplace program, a business shall:
1) Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for
violations of such prohibition.
2) Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug-free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, the penalties that may be imposed
upon employees for drug abuse violations.
3) Give each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1).
4)
In the statement specified in subsection (I), notify the employees that, as a condition
of working on the commodities or contractual services that are under bid, the
employee will abide by the terms of the statement and will notify the employer of
any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter
893 or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later that five (5) days after such conviction.
5) Impose a sanction on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available who is so convicted.
6) Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the
above requirements.
'/ cl.t -O~
DATE
Purchasing Department
Page:20
...
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CITY OF EDGEW ATER
. "SELF -CONT AINED BREATHING APP ARA TUS FILL SYSTEM"
BID #04-FD-Ol FORM
TOTAL PRICE
$ /5; 99". ~
$ '7; 7' r:' ~
$ ~ 976. a~
$ 3~ 7;'-: ~
(Fi ures)
L.',4(.. t:tr. I~O{..4 'Ddr .t",t,,?A; Jeur- f- ~n- No EkcfrhJ h(1l/c~
(Words)
'''0
BIDDER estimates delivery in <66 calendar days.
Specifications attached are intended to be a minimum guide rather than restrictive. They have
been extracted from the standard specifications of one or more Manufacturers and are to be
considered minimum acceptable standards. You must state exceptions to all deviations from
these specifications. Prototypes are not acceptable and will not be considered.
DESCRIPTION
I. COMPRESSOR SYSTEM
II. CONTAINMENT STYLE FILL STATION
III. MOBILE CONTAINMENT STYLE FILL STATION
TOTAL BASE BID
The City reserves the right to reject any and all bids, to waive any and all non-substantial
irregularities in bids received whenever such rejection or waiver is in the best interest of the City.
This bid must be signed by a person who is qualified and authorized to enter a bid for and on
behalf of the bidder.
Date Submitted ? -,;2 fe, - il (J()Y
/tr hit\- Sc..:f t! ~
Company Name
il, ~))~ ,?1. /1r..J.- ~r,
By Title
~raJ Air/M-I'J S~ I
Address
tit~tatf-'l1p PL
ill. '~;,l.'" P"O
Phone No.
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II' .. ?1"J..,. 3 ,'}"
Fax No.
Purchasing Department
Page: 15
nUb v~ V~ vo;~v~
unl1 W.Ll1rT<;Cl
01.:1- roc-or ro
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.' r" :0' ,-A" '.m' .. '~.'.' "~fPT.'y. r IT; ( a.
. .' ...I..~, fL,t,;...L: "" '" ....L: ..I..;.A. "'" ..
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2400A.irportRoad. Suite 1, Plant City,rlorida. 33563
8J3~752-8770 fax 813-752-8778 ce11813-767-5120
1-800...351-2477
. 1\:Jf n ; ~ +- .cu'" n ~ '" ~ "t"'\f' ; "'; '1"\ rr +" ^....1 (Yh 1""l r- ru"'n -n -rAS S ors
IVlall'!:l\:.tllCUl\.A.il 1-1 ..l\.J1115 .J..V.!' J.' v, ~~lJ \.IV~.l.l1-'J.. '-' ...
Includes these checks every 6 months :
. 1, . Check purifier Cartridges
. 2; Check oil levels
3~ Check intake air filter
... ,.....,1 1 1 1 . JI 1 _ _ 1 ~ _
4. cneCKana aOJUSl. oens
5, Check and test all safetv valves
------- ------ -- - ----.--_._-"., .-
6. Check and adjust automatic dump systern
7, Insoect 'all hose lines
~ .. .. -
8. Check and adjust auto shutdown systerl1
9. Run compressor while checking for unusual sounds leaks ormisslng
hardware
Once a year items. included:
-- - - -- -' - ... .' - .
L ' Change purifier cartridges and O-rings.
2 . Change oil
.....
3. Change air intake filter
o
Price perYear:-1ncludes Travel, parts and labor
$875.00
.A.ny additional work requestedj (non Warranty) tube billed at $55.00 per
hour plus any parts needed.
All of the ahove nlus ouarterlv air test~
- --- -- h__ --- ,- r--'- '.l- -- ,- J .
Price per year'
$1675;00
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TENT A TIVE AGENDA ITEMS
SEP 13 - 7:00 pm - Special Meeting
1) 1~1 Reading, Ord. No. 2004-0-, adopting final millage rate of
2) 1 sl Reading, Ord. No. 2004-0-, adopting final budget for fiscal year 2004/2005
Regular Meeting
1) 1 sl Reading, Ord. No. 2004-0-22, annexation, 133:!: acres, Massey/Forte Macaulay (cont 6/21, item 6F)
2) 1 sl Reading, Ord. No. 2004-0-, annexation, 46.37:!: acres, Massey/Forte Macaulay
3) 1 sl Reading, Ord. No. 2004-0-, Zoning Map amend, 2.16::!: acres, Judson Woods
SEP 27 -7:00 pm - Special Meeting
1) 2nd Reading, Ord. No. 2004-0-, adopting final millage rate of
2) 2nd Reading, Ord. No. 2004-0-, adopting final budget for fiscal year 2004/2005
Regular Meeting
1) 2nd Reading, Ord. No. 2004-0-22, annexation, 133:!: acres, Massey/Forte Macaulay
2) 2nd Reading, Ord. No. 2004-0-, annexation, 46.37:!: acres, Massey/Forte Macaulay
3) 2nd Reading, Ord. No. 2004-0-, Zoning Map amend, 2.16:!: acres, Judson Woods
4) 1 sl Reading, Ord. No. 2004-0-, Comp Plan amend, 185.02::!: acres, Massey/Forte Macaulay
5) 1 sl Reading, Ord. No. 2004-0-, Comp Plan amend, 159.89::!: acres, Page
OCT 4
1) Preliminary Plat approval, Nocatee subdivision, 15 units
2) General Employees Pension Board Appointments - 3 by CM, 1 PEA, 1 SPEA
OCT 18
Rev. 8/09/04
I:\liz _ docs\oullines\aitems091304
~f\S)N
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city of Edgewater Utilities
C~l.. r" {l , r-,
.nV ~\~!~ 1.,ri:,C;r
'4'f;\:- ,! ,,-::-.vJ~t..'~~'1.""~.
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Johnson Controls has performed a preliminary analysis of the City of Edgewater Utility Department water
metering infrastructure. The purpose of this analysis was to determine if there were opportunities for
cost reductions and improvement in processes thru the use of enhanced metering technologies. After
review of the preliminary findings and upon discussions with City staff, it was determined that
opportunities exist for:
. a system-wide automated meter reading (AMR) initiative,
. a water meter replacement initiative,
. poSSible improvements thru the integration of billing services,
. poSSible efficiency improvements at the WTP & WWTP
. improvement of reclaimed water distribution system and pressure
As water meters age, they become less accurate and a customer is often billed for less water than they
actually consume. This difference represents lost revenue to the City of Edgewater. The AMR
portion of the project will generate cost savings increased efficiency reduced misreads, and by
automating the entire usage collection and data entry processes, Therefore eliminating the need for
future meter readers. Johnson Controls will be responsible for the design, installation, risk management,
quality control, and ongoing measurement and verification associated with this turn-key solution.
The next step in this process with Johnson Controls would be a complete and detailed analysis that
would determine the exact benefit that could be realized for the City by conducting such a program. The.
cost of that analysis is $ 135,000. Through this analysis an evaluation of the most appropriate AMR
technology and its cost to the City will be recommended. Should the City proceed with the detailed
analysis the following conditions will exist upon its completion: \.
· if the analysis determines that a self-funding, budget neutral program exists, and the City
decides to move forward with Johnson Controls, the cost of the study is absorbed in the cost
of the program that will be proposed.
· if the study indicates that a viable program does not exist, then there is no financial liability to
the City.
· Should a financially viable program be available for the City, but a decision is made to not
move forward with Johnson Controls, then the City will reimburse Johnson Controls for the
cost of the Detailed Analysis.
In any of the above situations a complete and detailed report of Johnson Controls findings will be
provided to the City for its records.
Johnson Controls can be selected to. perform this work thru a State Term Contract that is outlined in
Florida's Comprehensive Energy Strategy and Florida Statute 489.145. Johnson Controls has been
competitively selected and is authorized to perform work for State agencies and other eligible users of
State Term Contracts. This State of Florida selection enables state and local governmental agencies to
contract directly with Johnson Controls for budget-neutral infrastructure improvement programs without
the need for additional Requests for Proposals or bids.
To take advantage of Florida's State Term Contract, and similar agreements in other states, Johnson
Controls (a Fortune 100 company) has developed a Municipal Utility Solution to assist local municipalities
in evaluating the effiCiency of their utility operations and identifying ways to conserve energy, reduce
costs, and increase revenue. As part of this Municipal Utility Solution, Johnson Controls can also create a
guaranteed funding source to pay for the recommended infrastructure and operating improvements.
Johnson Controls Confidential
/
fI
~~SON
-
-
~rking with the aty's Utility Department staff, Johnson Controls will identify specific improvements that
could reduce existing costs and/or increase existing revenue. Over time, this combined financial benefit
will be used to pay for the immediate implementation of these improvements as well as any ongoing
services deemed appropriate by the City Utility Department (see chart below). Johnson Controls will
guarantee this financial benefit and in the unlikely event of a shortfall, the City will be reimbursed in
accordance with Florida Statute 489.145.
City of Edgewater Utilities
Proaram Credits Include:
. Reduced ublily expenditures
. Reduced material cost for repairs I maintenance
. Reduced labor cost for repairs I maintenance
. Increased revenue strategies
. Consolidation of existing service agreements
. Deferred maintenance expenditures
. Deferred capital expenditures
Proaram Costs include:
. Project development I engineering deslgn fees
. Equipment replacement and Installation
. Interest charges (If any borrowed funds)
. Extended warranty maintenance services
. Mandatory guarantee management I reporting
. Reinvested cashflow
Here in Florida, Johnson Controls has implemented more than $100M worth of these guaranteed
outcome projects and is delivering at 117% of guarantee obligation. More than two dozen Florida
utilities are currently in the planning and analysis phase of this Municipal Utility Solution process and
many will have approved contracts in place within the year.
Johnson Controls Confidential
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