08-01-2011 - Joint Special General Employees' and Police Pension Boards of Trustees
Minutes - Joint Special Meeting
August 1, 2011
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CITY OF EDGEWATER
GENERAL EMPLOYEES' and POLICE OFFICERS' PENSION BOARD OF TRUSTEES
JOINT SPECIAL MEETING
CITY HALL COUNCIL CHAMBER
104 N. Riverside Drive, Edgewater, Florida 32132
Monday, August 1, 2011
2:00 p.m.
MINUTES
CALL TO ORDER/ ROLL CALL/DETERMINATION OF A QUORUM
The Edgewater General Employees' and Police Officers' Pension Boards held a special meeting on
Monday, August 1, 2011 in the City Hall Council Chamber at the City of Edgewater, Florida.
Members Present (General): Tim Sopko
John McKinney
Bobby Laramore
Tyna Hilton
John Brackin
Members Absent (General): Gigi Bennington
Brenda Dewees
Members Present (Police): Gary Conroy
Lawrence Leaf
Ferd Heeb
Members Absent (Police): Vincent McCauley
Plan Attorney: H. Lee Dehner (by telephone)
Plan Administrator: Sheila Hutcheson
City Staff: Tracey Barlow, City Manager
Julie Christine, Personnel Department
The special meeting of the Police Officers' and General Employees' Boards of Trustees was called to
order at 2:18 p.m. by Secretary Hilton and Secretary Conroy, respectively. Both Boards had a
quorum.
Discussion/Action: Draft Amendments to the Education section of the Personnel Policy
The Plan Administrator provided an overview of the draft Education Policy that had been previously
submitted to the Boards and which was continued at the June 13 quarterly meetings to this special
meeting to allow additional time for review. City manager Barlow had requested the Boards' input by
this week as he is submitting the policy to the City Council soon for implementation as of October 1,
2011. Secretary Hilton asked if most Boards follow their cities' policies; Attorney Dehner, who
attended via telephone, said that is mostly the case, but it is not required. Police Member Heeb asked
if the Board has to formally adopt this policy; Mr. Dehner said whatever action the Board decides to
take in this regard would be included in its Operating Rules Manual. The Attorney continued by
stating that adopting the City's policy avoids controversy or adverse publicity regarding the Board if it
adopts more liberal policies. The Plan Administrator commented that the logistics of payments would
change, in that this would be processed through the internal City procedures for payments, but the
General Employees' and Police Pension Boards of Trustees
Minutes - Joint Special Meeting
August 1, 2011
Page 2 of 2
Boards would retain the authority to approve attendance at training/education opportunities. If the
Boards adopt the City policy, the Operating Rules Manual would include the City policy as an
attachment to the Rules. Secretary Hilton asked for comments by the General Employees' Board. It
was the Board's consensus to accept the policy.
Police Secretary Conroy asked to table the discussion until the Board's new trustee is elected. The
Police Board has to either have its own policy or follow the City's policy.
Member Heeb made a motion to follow the City policy; the motion died for lack of a second. City
Manager Barlow suggested proceeding with the policy as written, including the Police Board.
Attorney Dehner recommended either adopting the City policy today, if not, the Board would be
tto Y P g tY P Y Y, ,
required to comply with the policy outlined in F.S.112.061, which is more restrictive, until such time
as the Board adopts a policy of its own or adopts the City policy. Secretary Conroy asked that this item
be further discussed at the September 19 quarterly meeting; he also requested that the Administrator
email F.S. 112.061 and F.S.166.021 to the Board members.
The City Manager asked Attorney Dehner to confirm that if the City adopts the policy, it will apply
only to the Boards that have formally adopted it. Mr. Dehner confirmed this is correct. He also
reiterated that if the Police Board doesn't adopt the City policy, the Board will be subject F.S.112.061.
Secretary Conroy said the Board will follow F.S.112.061 until the Board either adopts its own policy
or adopts the City policy, after further consideration at the September 19 meeting.
STAFF REPORTS, CONSULTANTS' REPORTS, DISCUSSION /ACTION - None.
TRUSTEES' REPORTS, DISCUSSION, AND ACTION/REQUESTS FROM THE
PUBLIC/EMPLOYEES PRESENT - None.
ADJOURNMENT
The Boards adjourned at 2:52 p.m.
Respectfully Submitted: Approved:
Sheila Hutcheson
Ct irm
Plan Administrator
i ice 4 icers' Pensio Bo. d
Approved:
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General Employees' Pension Board 11