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03-07-2011 - RegularCITY COUNCIL OF EDGEWATER REGULAR MEETING MARCH 7, 2011 6:00 P.M. COUNCIL CHAMBERS MINUTES CALL TO ORDER 1. Mayor Thomas called the Regular Meeting to order at 6:00 p.m. in the Council Chambers. ROLL CALL Mayor Michael Thomas Present Councilman Justin Kennedy Present Councilwoman Gigi Bennington Excused Councilman Michael Ignasiak Present Councilman Ted Cooper Present City Manager Tracey Barlow Present City Clerk Bonnie Wenzel Present City Attorney Carolyn Ansay Present INVOCATION, PLEDGE OF ALLEGIANCE There was a silent invocation and pledge of allegiance to the Flag. 2.APPROVAL OF MINUTES A.Regular Meeting of January 10, 2011 Councilman Cooper moved to approve the January 10, 2011 minutes, second by Councilman Ignasiak . The MOTION CARRIED 4-0 . 3.PRESENTATIONS/PROCLAMATIONS/PLAQUES/CERTIFICATES/DONATIONS A.Mayor Thomas to present a plaque and proclamation to former Police Chief William Bennett for his retirement after 21 plus years of service with the City Mayor Thomas asked retired Police Chief William Bennett come to the podium and presented him with a plaque, which he read. He then read and presented him with a proclamation. Former Police Chief Bennett commented on having a wonderful and blessed career. He thanked the Council, the staff he has had the 1 Council Regular Meeting March 7, 2011 opportunity to work with, the employees and the citizens. He thanked Councilman Ignasiak for what he learned while working for him when he was Police Chief. He thanked City Manager Barlow and felt the City was fortunate to have him as City Manager. He then thanked Personnel Director Donna Looney and commented on the relationship they have built over the years. He also thanked Interim Police Chief Dave Arcieri for being a loyal Captain. Councilman Cooper asked if they had the funds to shrine his gun in the shadow box. Former Police Chief Bennett informed him he received his gun in a shadow box at his retirement party along with a scrapbook, a CD and a retired ID card. He felt he was very blessed and he owed a debt of gratitude to the City of Edgewater and he couldn’t be more thankful. Councilman Cooper and City Manager Barlow gave a him a personal thanks. Mayor Thomas told a story of an experience with Former Police Chief Bennett, whom he has known for almost 40 years. B.Mayor Thomas to proclaim April 2011 as Water Conservation Month Mayor Thomas read a proclamation declaring April 2011 as Water Conservation Month. 4.CITIZEN COMMENTS The following citizen spoke: Mike Visconti , 316 Pine Breeze Drive, congratulated and thanked City Manager Barlow and Development Services Director Darren Lear for the presentation they made in Tallahassee with regard to Restoration. Mr. Visconti then commented on wanting to see the fountain restored and erected at the new fire station on U.S. #1. City Manager Barlow informed him he believed Jack Corder was working on putting in infrastructure at Hawks Park to power the fountain, which was where they intended to put the fountain. 5.APPROVAL OR CHANGES/MODIFICATIONS TO THE AGENDA There were no Changes/Modifications to the agenda at this time. 6.CITY COUNCIL REPORTS Councilman Ignasiak had nothing at this time. Councilman Cooper had nothing at this time. 2 Council Regular Meeting March 7, 2011 Councilman Kennedy spoke of being asked by a contractor doing work for the City to sit in on some mediation. He commended the City employees for taking the time to go the extra mile to look out for the City’s interest. He felt like the City employees were keeping the City’s interest at heart. He didn’t want that to go unnoticed. Mayor Thomas commented on New Smyrna Beach reviewing their boat ramp fees tomorrow night, which would directly affect our boat ramp. He spoke of speaking to people that were launching their boats at Kennedy Park that were from New Smyrna. He felt they needed to pay particularly close attention to what happens. City Manager Barlow informed him he had been watching that issue. Mayor Thomas stated they were going to meet with Southeast Volusia tomorrow morning and they would talk to Mayor Barringer at that time. 7.CONSENT AGENDA A.Design and construction of a project to allow reclaimed water storage in the Mango Tree Drive Borrow Pit B.FY 2011 Criminal Justice Grant for purchase of police equipment C.Authorization for East Volusia Mosquito Control District to make low level aerial inspection and spray flights and authorization for the Mayor to execute the Letter of Authorization Councilman Cooper moved to approve the Consent Agenda, second by Councilman Ignasiak . The MOTION CARRIED 4-0 . 8.PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS st A.1Reading, Ordinance No. 2011-O-02 – Annexing 1.36+ acres of land located at 4497 S. US Highway 1 City Attorney Ansay read Ordinance 2011-O-02 into the record. City Manager Barlow made a staff presentation. Due to there being no Council or public comments, Mayor Thomas entertained a motion. Councilman Cooper moved to approve Ordinance 2011-O-02, second by Councilman Ignasiak . 3 Council Regular Meeting March 7, 2011 The MOTION CARRIED 4-0 . st B.1 Reading, Ordinance No. 2011-O-03 – Amending the Comprehensive Plan Future Land Use Map to include 1.36+ acres of land located at 4497 S. US Highway 1 as Commercial City Attorney Ansay read Ordinance 2011-O-03 into the record. City Manager Barlow made a staff presentation. Due to there being no Council or public comments, Mayor Thomas entertained a motion. Councilman Ignasiak moved to approve Ordinance 2011-O-03, second by Councilman Cooper . The MOTION CARRIED 4-0 . st C.1 Reading, Ordinance No. 2011-O-04 – Amending the Official Zoning Map to include 1.36+ acres of land located at 4497 S. US Highway 1 as B-3 (Highway Commercial) City Attorney Ansay read Ordinance 2011-O-04 into the record. City Manager Barlow had no additional comments. Due to there being no Council or public comments, Mayor Thomas entertained a motion. Councilman Ignasiak made a motion to approve Ordinance 2011-O-04, second by Councilman Cooper . The MOTION CARRIED 4-0 . D.Resolution No. 2011-R-03 – Establishing a School Scholarship Program for High School Students from the City of Edgewater and to provide assistance to local public schools and creating a funding source for scholarships City Attorney Ansay read Resolution 2011-R-03 into the record. City Manager Barlow made a staff presentation. Councilman Ignasiak commented on liking this and this not affecting the taxpayer due to being completely voluntary. Councilman Ignasiak and Councilman Cooper commended Councilman Kennedy for the effort he put into establishing the School Scholarship Program. 4 Council Regular Meeting March 7, 2011 Councilman Cooper felt the meetings should be held quarterly instead of twice a year. He also mentioned having no grade requirement in the criteria. Councilman Kennedy informed him once the Committee was established all that framework would be resolved through them. City Attorney Ansay explained the resolutions contained minimum criteria. She didn’t believe that any further action by Council would be necessary if the committee chose to implement different or additional criteria. The following citizen spoke: Agnes Witter , 223 Flagler Avenue, stated when this first started out it was supposed to be a scholarship fund and assistance to their public schools and now it has moved into private schools. She wondered why. She asked if the $15,000 that was set aside was for the scholarships and any additional funds over that would go to assistance to the schools. Councilman Kennedy addressed Ms. Witter’s concerns. Due to there being no further Council or public comment, Mayor Thomas entertained a motion. Councilman Kennedy moved to approve Resolution 2011-R-03, second by Councilman Cooper . The MOTION CARRIED 4-0 . Mayor Thomas accepted the first donation check from Marcia Barnett and Bob McIntosh on behalf of Citizens for a Better Edgewater. E.Resolution No. 2011-R-04 – Appointing members to the Scholarship Committee City Attorney Ansay read Resolution 2011-R-04 into the record. City Manager Barlow made a staff presentation. City Clerk Wenzel clarified the revision that was given to Council tonight in their green folders changing the Southeast Volusia Chamber of Commerce Representative from Trey Harshaw to Anne McCullough. Due to there being no Council or public comments, Mayor Thomas entertained a motion. Councilman Cooper moved to approve Resolution 2011-R-04 to include the addition of Anne McCullough as the Southeast Volusia Chamber of Commerce Representative, second by Councilman Ignasiak . 5 Council Regular Meeting March 7, 2011 The MOTION CARRIED 4-0 . City Manager Barlow disclosed the Finance Director had the forms for anyone that wanted to sign up to make donations for the School Scholarship Program. City Clerk Wenzel pointed out there were some in the back of the room also. F.Resolution No. 2011-R-05 – Establishing By-Laws for the School Scholarship Committee City Attorney Ansay read Resolution 2011-R-05 into the record. City Manager Barlow made a staff presentation. Due to there being no Council or public comments, Mayor Thomas entertained a motion. Councilman Ignasiak moved to approve Resolution 2011-R-05, second by Councilman Kennedy . The MOTION CARRIED 4-0 . G.Resolution No. 2011-R-06 – Establishing a Redistricting Committee to work with Staff to determine where the district boundaries should be located based on the US Census City Attorney Ansay read Resolution 2011-R-06 into the record. City Manager Barlow made a staff presentation. Mayor Thomas further explained they have four districts in Edgewater and a Committee is put together that would go by the population census so the population is equal in all four districts. They would be drawing new lines according to the population in Edgewater. The following citizen spoke: Dominic Capria , 606 Topside Circle, stated even though it is redistricting they still have to be careful because they have to have population as equal as possible in four districts. Mayor Thomas informed him that was what it was all about. Mr. Capria felt that was pretty tough to do. Although it is non partisan he wondered if there should be republicans and democrats on the committee. Councilman Cooper informed him there was no reason for affiliation and didn’t matter. Due to there being no further Council or public comments, Mayor Thomas entertained a motion. 6 Council Regular Meeting March 7, 2011 Councilman Ignasiak moved to approve Resolution 2011-R-06, second by Councilman Cooper . The MOTION CARRIED 4-0 . 9.BOARD APPOINTMENTS A.Library Board – Councilman Kennedy’s appointment due to the resignation of Kathy Booth, whose term expires on April 3, 2012 Councilman Kennedy commented on having several impressive resumes from people that applied to serve on the Library Board. Councilman Cooper thanked Kathy Booth for her service and welcomed Mr. Pfeiffer. Councilman Kennedy moved to appoint Louis Pfeiffer to the Library Board, second by Councilman Cooper . The MOTION CARRIED 4-0 . 10.OTHER BUSINESS A.Addendum #5 to the Agreement between the City and YMCA, extending the time for expansion City Manager Barlow made a staff presentation. He spoke of having preliminary discussions with the YMCA about possibly amending and restating the entire agreement. Councilman Cooper commented on City Manager Barlow starting the ten years in July giving him time to work out the details for the amended and restated agreement. City Manager Barlow explained the current contract was a 30-year contract and the new one would cancel the other contract and they would start out with a new contract. Due to there being no further Council or public comments, Mayor Thomas entertained a motion. Councilman Cooper moved to approve Addendum #5 extending the time frame for expansion and authorizing the City Manager to sign the addendum, second by Councilman Ignasiak . The MOTION CARRIED 4-0 . B.Authorization for Stormwater Pipe Lining in the Wildwood Subdivision by Miller Pipeline Corporation in an amount not to exceed $53,000; authorizing the City Manager to piggyback the 7 Council Regular Meeting March 7, 2011 City of Largo bid and authorizing the appropriate budget amendment City Manager Barlow made a staff presentation. Due to there being no Council or public comments, Mayor Thomas entertained a motion. Councilman Cooper moved to authorize the City Manager to piggyback the City of Largo bid and approve the purchase order for Miller Pipeline Corporation in an amount not to exceed $53,000 and authorize the appropriate budget amendment, second by Councilman Ignasiak . The MOTION CARRIED 4-0 . C.Authorization for Sanitary Sewer Pipe Lining along Riverside Drive by Miller Pipeline Corporation in an amount not to exceed $127,000; authorizing the City Manager to piggyback the City of Largo bid and authorizing the appropriate budget amendment Mayor Thomas commented on the old sewer lines being made of terra cotta pipe. He spoke of it being an amazing process to line these terra cotta pipes. He spoke of the work involved with replacing the pipe as opposed to lining it. City Manager Barlow commented on this being a tremendous savings and also being done to help keep the extra infiltration out. Councilman Cooper commented on the savings between the lining of the stormwater pipe and sanitary sewer pipe being $75,000. He also pointed out the longevity is longer than the original terra cotta pipe. Due to there being no further Council or public comments, Mayor Thomas entertained a motion. Councilman Ignasiak moved to authorize the City Manager to approve the purchase order for Miller Pipeline Corporation piggybacking the City of Largo bid in an amount not to exceed $127,000 and authorize the appropriate budget amendment, second by Councilman Kennedy . The MOTION CARRIED 4-0 . 11.OFFICER REPORTS A.City Clerk 8 Council Regular Meeting March 7, 2011 City Clerk Wenzel wanted to go over the next several Council Meetings. They have typically been doing one meeting a month, which she felt they could continue with unless another meeting was necessary. They would like to continue canceling the first meeting and having the meeting on the third Monday. It was the consensus of Council to continue holding one meeting a month on the third Monday unless another meeting is needed. th City Clerk Wenzel informed Council on March 24 Volusia County would be hosting the next Volusia League of Cities Dinner at the Ocean Center starting at 6:30 p.m. As soon as she received the invitations she would provide them to Council. rd City Clerk Wenzel informed Council on March 23 was the bus trip to Tallahassee. She asked them to let her know as soon as possible if any of them would be attending. Councilman Cooper agreed to go with City Clerk Wenzel on the bus trip to Tallahassee. City Clerk Wenzel asked Mayor Thomas and Councilman Cooper if they were interested in attending the Advanced Institute for Elected thth Municipal Officials on April 29 and 30 in Orlando to let her know as soon as possible. Councilman Cooper felt they needed to be there. City Clerk Wenzel identified for Mayor Thomas the topics they would be discussing. Mayor Thomas agreed to let her know if he would be attending. B.City Attorney City Attorney Ansay commented on a memo she prepared that was put in Council’s boxes late last week to provide an update on the Restoration Comprehensive Plan Amendment case. She provided Council with a copy of the actual document. She had the privilege of going to Tallahassee twice with City Manager Barlow and Development Services Director Lear and she was proud to be there representing Edgewater. She commented on the professionalism that City Staff exhibited throughout the proceeding. The new Secretary of the Department of Community Affairs came out and said the plan amendment was the best he had ever seen. Senator Evelyn Lynn really went to bat for the City and its citizens. We were the first Comprehensive Plan Amendment that the Governor and Cabinet had the ability to hear. The unanimous vote of the Cabinet and the unwavering support of the Department is testament enough to show them how hard they worked for it. C.City Manager 9 Council Regular Meeting March 7, 2011 City Manager Barlow commented on the draft that was provided to Council tonight regarding the first collective bargaining agreement with the Edgewater Professional Firefighters IAFF Local 4575. He wanted Council to go through it. If they wanted to do an Executive thst Session before April 4 they could schedule it for March 21 and let th City Clerk Wenzel know by March 16. Otherwise it would be placed on th the April 18 agenda. City Manager Barlow then briefly commented on the budget timelines. City Manager Barlow presented a status on dispatch services being taken over by the Volusia County Sheriff’s Department for a certain cost and the proposal being withdrawn. He spoke of the offer not being comparable to the benefits they currently receive from RCC. He also spoke of the Council ultimately making the final decision on which direction they will go. This is still unfolding. Councilman Cooper expressed concern with RCC being abolished and the employees that would lose their jobs. City Manager Barlow explained that some of the employees could be absorbed into the organization under the County run by the Sheriff’s Department. What costs are left with the City verses what costs are assumed in the County General Fund were still unclear. He wants to make sure he brings Council all the facts so they can make an informed decision based on accurate facts. Councilman Cooper commented on serving on the RCC Executive Committee and the two software systems not being compatible. City Manager Barlow addressed Councilman Cooper’s concerns by explaining they would have to write an interface program so they could communicate back and forth. Councilman Cooper then commented on the quality of the service they have been receiving for the last ten years. He didn’t see why it didn’t come up in the negotiations to just absorb the Southeast Volusia County RCC and allow them to operate just the way they were. He also pointed out they have never been paid for their 911 calls over the last 10 years from what he understands from the County. City Manager Barlow further addressed Councilman Cooper’s concerns. He spoke of the 911 fees being debatable conversation. Councilman Cooper again expressed concern with people losing their jobs for doing a good job. City Manager Barlow commented on the County Staff being very sensitive to that as well. He also pointed out that he is very compassionate due to helping start RCC which he was extremely proud because of the services they provide. They run RCC for less money now than they did when it was started in 2002. 10 Council Regular Meeting March 7, 2011 Councilman Ignasiak asked City Manager Barlow if he still had unanswered questions he was waiting on the County to bring information back to him on. City Manager Barlow informed him he did. Councilman Cooper felt the story that came out led the citizens to believe the County was offering them RCC calls for free. He has never had anything for free. Mayor Thomas recognized County Councilwoman Representative for Southeast Volusia Joie Alexander. He expressed his appreciation for her attending Edgewater’s meetings. County Councilwoman Alexander congratulated the City for a job well done on Restoration and for the School Scholarship Program. She felt City Staff set a high standard in Tallahassee for those who will follow. Mayor Thomas also expressed his appreciation to the citizens who attend all of the meetings. County Councilwoman Alexander commented on the Board Applications and encouraging people to apply. She would love to encourage people and generate more interest and have people apply and get involved. She spoke of the County Council making appointments at the end of the month. 12.CITIZEN COMMENTS There were no Citizen Comments at this time. 13.ADJOURNMENT There being no further business to discuss, Councilman Cooper moved to adjourn. The meeting adjourned at 7:12 p.m. Minutes submitted by: Lisa Bloomer, CMC Attest: APPROVED: City of Edgewater, Florida ___________________________ Bonnie Wenzel, City Clerk Michael L. Thomas, Mayor 11 Council Regular Meeting March 7, 2011