12-12-2011
CITY OF EDGEWATER
GENERAL EMPLOYEES’ PENSION BOARD OF TRUSTEES QUARTERLY MEETING
CITY HALL COUNCIL CHAMBER
104 N. Riverside Drive, Edgewater, Florida 32132
AGENDA
Monday, December 12, 2011 - 11:00 A.M.
Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter considered at a meeting or
hearing, that individual will need a record of the proceedings and will need to insure that a verbatim record of the proceedings is made. In
accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact
City Clerk Bonnie Wenzel, 386-424-2400, Ext# 1101, prior to the meeting.
I. CALL TO ORDER/ROLL CALL/DETERMINATION OF A QUORUM
II. APPROVAL OF MINUTES -
Quarterly Meeting - September 19, 2011 and Special
Meeting - September 19, 2011
III. NEW BUSINESS -
Authorization for Foster & Foster to provide the City the Valuation,
preliminary funding requirements, and related information in advance of presentation of
the 2011 Valuation at the March 19, 2012 meeting
IV. REPORTS (ATTORNEY/CONSULTANTS)
1. The Bogdahn Group, Performance Consultant
Quarterly report - September 30, 2011
2. H. Lee Dehner, Plan Attorney
Legislative update
3. Sheila Hutcheson, Plan Administrator
Fee schedule - $1,500/month effective with payment on January 1, 2012
FPPTA membership will be renewed for 2012 - $600.00
Quarterly meeting dates for 2012 (Mondays at 11:00 a.m.):
March 19, 2012
June 11, 2012
September 17, 2012
December 10, 2012
V. PROCESSED DISBURSEMENTS/RETURN OF CONTRIBUTIONS/DEPOSITS
DISBURSEMENTS
$3,300.00
1. Sheila Hutcheson, plan administration fees - ($1100/month); special
$400.00;
meetings fee (Board’s share, 8/1 and 9/19/11) - mileage/postage expense
$23.48
-
$304.20; $1,521.90; $339.84
2. Christiansen & Dehner, professional legal fees,
rd
$3,625.00
3. The Bogdahn Group, performance consultant fees, 3 quarter, 2011 -
4. Barry Roach (terminated, vested employee) - commencement of retirement as
of Jan. 1, 2012 - retiree’s lifetime with 50% survivor option
$3,452.63
5. PRIA, pension fiduciary insurance premium for FY11/12 policy -
DEPOSITS
None
VI. STAFF REPORTS, DISCUSSION, AND ACTION
VII. TRUSTEES’ REPORTS, DISCUSSION, AND ACTION
VIII. REQUESTS FROM THE PUBLIC/EMPLOYEES PRESENT
IX. ADJOURNMENT
CITY OF EDGEWATER
GENERAL EMPLOYEES' PENSION BOARD OF TRUSTEES QUARTERLY MEETING
CITY HALL COUNCIL CHAMBER
104 N. Riverside Drive, Edgewater, Florida 32132
AGENDA
Monday, December 12, 2011- 11:00 A.M.
Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter considered at a meeting or
hearing, that individual will need a record of the proceedings and will need to insure that a verbatim record of the proceedings is made. In
accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact
City Clerk Bonnie Wenzel, 386 - 424 -2400, Ext# 1101, prior to the meeting.
I. CALL TO ORDER/ROLL CALL/DETERMINATION OF A QUORUM
II. APPROVAL OF MINUTES - Quarterly Meeting - September 19, 2011 and Special
Meeting - September 19, 2011
III. NEW BUSINESS - Authorization for Foster & Foster to provide the City the Valuation,
preliminary funding requirements, and related information in advance of presentation of
the 2011 Valuation at the March 19, 2012 meeting
IV. REPORTS (ATTORNEY /CONSULTANTS)
1. The Bogdahn Group, Performance Consultant
• Quarterly report - September 30, 2011
2. H. Lee Dehner, Plan Attorney
• Legislative update
3. Sheila Hutcheson, Plan Administrator
• Fee schedule - $1,500 /month effective with payment on January 1, 2012
• FPPTA membership will be renewed for 2012 - $600.00
• Quarterly meeting dates for 2012 (Mondays at 11:00 a.m.):
March 19, 2012
June 11, 2012
September 17, 2012
December 10, 2012
V. PROCESSED DISBURSEMENTS/RETURN OF CONTRIBUTIONS/DEPOSITS
DISBURSEMENTS
1. Sheila Hutcheson, plan administration fees - $3,300.00 ($1100 /month); special
meetings fee (Board's share, 8/1 and 9/19/11) - $400.00; mileage /postage expense
- $23.48
2. Christiansen & Dehner, professional legal fees, $304.20; $1,521.90; $339.84
3. The Bogdahn Group, performance consultant fees, 3r quarter, 2011 - $3,625.00
4. Barry Roach (terminated, vested employee) - commencement of retirement as
of Jan. 1, 2012 - retiree's lifetime with 50% survivor option
5. PRIA, pension fiduciary insurance premium for FY11 /12 policy - $3,452.63
DEPOSITS
None
VI. STAFF REPORTS, DISCUSSION, AND ACTION
VII. TRUSTEES' REPORTS, DISCUSSION, AND ACTION
VIII. REQUESTS FROM THE PUBLIC/EMPLOYEES PRESENT
IX. ADJOURNMENT
Edgewater Plans - Invoices imap: / /imap.aol.com: 993 / fetch >UID > /Sent >31963930 ?header =prin
Subject: Edgewater Plans - Invoices
From: Sheila Hutcheson <shutch9750 @aol.com>
Date: 9/19/2011 5:28 PM
To: niday.tonya @principal.com, fredricks.jill @principal.com
Attached are invoices for payment of my expenses for the quarter ending Sept. 30, 2011 (add to
the checks for each plan's $1,100 monthly fees for Sept.) as follows for Edgewater General and
Police:
Sheila- H -utc- #e-sgnn. - Expense /special meetings fees - $423.48 G eneral) - tal Oct. 1 check will be
1 523.4E
Sheila Hutcheson. - Expense /special meetings fees - $422.20 (Police) - total Oct. 1 check will be
$1,522.20
Please mail the checks to the address on the statements and please email me a copy of the
checks.
Thank you for your prompt processing of these invoices.
Sheila Hutcheson
Pension Plan Administrator
3860 Grantline Road
Mims, FL 32754
321 - 267 -3082
321 - 267 -4728 (facsimile)
shutch9750 @aol.com
— Attachments:
Police expense invoice - 9- 30- 11.doc 27.0 KB
General - invoice expenses 9- 30- 2011.doc 29.0 KB
1 of 1 9/19/2011 5:46 PM
SHEILA HUTCHESON
3860 GRANTLINE ROAD
MIMS, FL 32754
321 - 298 -6619
Sept. 19, 2011
Bill to:
The Principal
P.O. Box 9394
Des Moines, IA 50306 -9394
VIA EMAIL TO: TONYA NIDAY
Reference: City of Edgewater General Employees' Pension Plan (Annuity Contract #: 4-
29487)
Statement for Plan Administration Expenses - quarter ending September 30, 2011
Description Amount
Mileage (Board's share: Aug. 1 special
and Sept. 19, 2011 quarterly meetings) $ 22.20
Special meeting fee (Board's share) Aug. 1, 2011 $200.00
Special meeting fee (Board's share) Sept. 19, 2011 $200.00
Postage: $ 1.28
TOTAL: $423.48
Please mail check in the amount of $1,523.48 (monthly and special
meeting fees plus quarterly expenses) to:
MS. SHEILA HUTCHESON
3860 GRANTLINE ROAD
MIMS, FL 32754
Edgewater Plans - Invoices
Subject: Edgewater Plans - Invoices
From: Sheila Hutcheson <shutch9750 @aol.com>
Date: 9/17/2011 11:35 AM
To: niday.tonya @principal.com, fredricks.jill @principal.com
Tonya, Jill,
Attached are invoices for payment, as follows:
----
Christiansen & Dehner, P.A. - 30.20 - General
Christiansen & Dehner, P.A. - $338.00 - Police
Please mail the checks to the address on the statement and please email me a copy of the check
for each plan.
Thank you for your prompt processing of these invoices. Please contact me if you have any
questions or need any additional information.
Sheila Hutcheson
Pension Plan Administrator
3860 Grantline Road
Mims, FL 32754
321 - 267 -3082
321 - 298 -6619 (cell)
321 - 267 -4728 (facsimile)
shutch9750 aol.com
— Attachments:
Aug. 2011 - Police.pdf 390 KB
Aug. 2011- General.pdf 390 KB
of 1 9/17/2011 11:38 AM
Christiansen & Dehner P. A.
63 Sarasota Center Boulevard
Suite 107
Sarasota, FL 34240-
941- 377 -2200 941- 377 -4848
Phone Fax
August 31, 2011
City of Edgewater General Employees' Pension Plan
CIO Sheila Hutcheson
3860 Grantline Road
Mims, FL 32754
Invoice Number
In Reference To: Edgewater General Employee's 0615 20040
Pension Plan
Professional Services
Hours Amount
8/1/2011 Preparation and attendance at joint Board Meeting by phone. 0.70 236.60
8/22/2011 Preparation of memorandum to Board regarding Senate Bill 1128 Benefit 0.20 67.60
Calculation Issues.
For professional services rendered 0.90 $304.20
Balance due $304. II
** Please note that the "Balance Due" figure at the end of this bill reflects both "Total New Charges - Current Period" and
any previous balances due. In most cases, if the previous balance(s) have already been approved for payment but not yet
received in our office, you should be paying only the "Total New Charges - for services and /or expenses" . Thank you.
Please indicate account number(s) with payment.
/Dlnnnn f arl.., G nn• natrrnnn+o nevi rnflnn+nel in Dalnnnn Ann%
Edgewater Plans' - Invoices http://mail.aol.com/34188-111/aol- 1 /en-us/mail/PrintMessage.asp
From: Sheila Hutcheson <shutch9750 @aol.com>
To: fredricks.jill @principal.com; niday.tonya @principal.com
Subject: Edgewater Plans' - Invoices
Date: Thu, Oct 13, 2011 9:15 pm
Attachments: Edge_P.09- 30- 11.pdf (43K), Sept._2011 _General.pdf (52K)
Oct. 13, 2011
Tonya,Jill,
Attached are invoices for payment, as follows:
Christiansen & Dehner, P.A�- x $1,521 90 -Can
Christiansen & Dehner, P.A. - $1,859.90 - Police
Please mail the checks to the address on the statement and please email me a copy of the check for each plan.
Thank you for your prompt processing of these invoices. Please contact me if you have any questions or need any
additional information.
Sheila Hutcheson
Pension Plan Administrator
3860 Grantline Road
Mims, FL 32754
321 - 267 -3082
321 - 267 -4728 (facsimile)
shutch9750(cr�aol. com
1 of 1 10/13/2011 9:15 PM
Christiansen & Dehner, P. A.
63 Sarasota Center Boulevard
Suite 107
Sarasota, FL 34240-
941- 377 -2200 941- 377 -4848
Phone Fax
September 30.2011
City of Edgewater General Employees' Pension Plan
CIO Sheila Hutcheson •
3860 Grantline Road
Mims, FL 32754
Invoice Number
•
•
In Reference To: Edgewater General Employee's 0615 20219
Pension Plan
•
Professional Services
Hours Amount
9/19/2011 Preparation and attendance at joint Board Meeting. 0.90 304.20
Preparation and attendance at Board Meeting. 1.20 405.60
Travel Time 2.70 456.30
9/28/2011 Review e-mail and settlement agreement and provide comments to Chris Robszek. 0.50 169.00
Review amended agreement and respond. 0.20 67.60
For professional services rendered 5.50 $1,402.70
Additional Charges :
Qtv
9/19/2011 Car Expense 1 71.50
Food Expense 1 18.00
Hotel Charge 1 29.70
Total additional charges $119.20
Total amount of this bill $1,521.90
Previous balance $304.20
Accounts receivable transactions •
9/27/2011 Payment - thank you. Check No. 16537803 ($304.20)
Total payments and adjustments ($304.20)
Edgewater Plans - Attorney's invoices
Subject: Edgewater Plans - Attorney's invoices
From: Sheila Hutcheson <shutch9750 @aol.com>
Date: 11/14/2011 6:17 PM
To: niday.tonya @principal.com, fredricks.jill @principal.com
Nov. 14, 2011
Tonya, Jill,
Attached are invoices for payment, as follows:
Christiansen & Dehner, P> 339.84 - General
Christiansen & Dehner, P.A. - $407.44 - Police
Please mail the checks to the address on the statement and please email me a copy of the check for each plan.
Thank you for your prompt processing of these invoices. Please contact me if you have any questions or need any
additional information.
Sheila Hutcheson
Pension Plan Administrator
3860 Grantline Road
Mims, FL 32754
321 - 267 -3082
321 - 267 -4728 (facsimile)
shutch97500aol.com
— Attachments:
Oct. 2011- Police.pdf 21.4 kB
Oct. 2011- General.pdf 21.7 kB
1 of 1 11/14/2011 6:17 PM
Christiansen & Dehner, P. A.
63 Sarasota Center Boulevard
Suite 107
Sarasota, FL 34240-
941- 377 -2200 941- 377 -4848
Phone Fax
October 31, 2011
City of Edgewater General Employees' Pension Plan
C/O Sheila Hutcheson
3860 Grantline Road
Mims, FL 32754
Invoice Number
in Reference To: Edgewater General Employee's 0615 20360
Pension Plan
Professional Services •
• Hours Amount
10/11/2011 Preparation of addendum to Actuarial Services Agreement with Foster & Foster. 0.50 169.00
10/18/2011 Review settlement agreements, e- mails and respond. 0,40 135.20
10/25/2011 Telephone conference with S. Hutcheson. 0.10 33.80
For professional services rendered 1.00 $338.00
•
Additional Charges :
Qtv
10/11/2011 Copies . 4 1.00
Postage 1 0.84
Total additional charges $1.84
Total amount of this bill $339.84
Previous balance $1,521.90
Accounts receivable transactions
10/26/2011 Payment - thank you. Check No. 16564426 ($1,521.90)
Total payments and adjustments ($1,521.90)
Balance due $339.84
• /At //
Edgewater Plans - Invoices imap: / /imap.aol.com: 993 / fetch >UID > /Sent >31964557 ?header =prin
Subject: Edgewater Plans - Invoices
From: Sheila Hutcheson <shutch9750 @aol.com>
Date: 9/22/2011 8:38 PM
To: niday.tonya @principal.com, fredricks.jill @principal.com
Attached are invoices for payment, as follows:
The Bogdahn Group - $3,625.00 - Genera
The Bogdahn Group - $3,625.00 - Police
Please mail the checks to the following address:
The Bogdahn Group
4901 Vineland Road, Suite 600
Orlando, FL 32811
Please email me a copy of the check for each plan.
Thank you for your prompt processing of these invoices. Please contact me if you have any
questions or need any additional information.
Sheila Hutcheson
Pension Plan Administrator
3860 Grantline Road
Mims, FL 32754
321 - 267 -3082
321 - 267 -4728 (facsimile)
shutch9750 @aol.com
— Attachments:
6 - 30 - 11 Police.pdf 116 KB
June 30, 2011 - General.pdf 117 KB
1 of 1 9/22/2011 8:39 PM
. ._Th THE
Invoice
L BOGDAHN
GROUP Date Invoice #
9/22/2011 6698
4901 Vineland Rd Suite 600 Orlando, FL 32811
Bill To
Edgewater General Employee Pension Plan
email - Sheila Hutcheson
Description Amount
Performance Evaluation and Consulting Services 3,625.00
7/1/2011- 9/30/2011
Balance Due $3,625.00
Public Risk Insurance Agency
P. O. Box 2416 Edgewater, City of
C4 Stamer
Daytona Beach, FL 32115
191
bate 10/04/2011
Customer ; Paul Dawson
S=ervice r Brittany O'Brien
Page 1 of 1
Payment information
3,452.63
Edgewater, City of Invoice#21664
City of Edgewater Pdye t
104 N. Riverside Dr. 105453535 GEN. EE
P. O. Box 100
Edgewater, FL 32132 -0100
Customer: Edgewater, City of
Invoice -'' Effective Transaction lAinount
Policy #105453535f EN. 10/01/2011- 10/01/2012
Travelers Cas & Surety Co of A
21664 10/01/2011 Renew policy Fiduciary Liability - Renew policy 3,375.00
FL. Comm. Surcharge - Renew policy 77.63
otal"
0,452.63
Public Risk Insurance Agency (386)252 -6176 b
P. O. Box 2416
10/04/2011
Daytona Beach, FL 32115
ASSOCIATION.
T RUSTEES ENSION FPPTA Membership Renewal Receipt
P
PUBLIC
F LORIDA
Membership Year: 2012
Membership Type: Pension Boards Renewal Status: Confirmed
Renewal Fee: $600.00
Organization Name: Edgewater GE
Address: 104 N. Riverside Dr.
Edgewater, FL 32132
Phone: (321) 267 -3082
Fax:
E -mail: shutch9750 @aol.com
Website:
Confirmed On: 11/13/2011 11:33:38 AM By: Sheila Hutcheson
Paid On: By:
Payment Method: Check To Follow
If you have paid for the renewal online at FPPTA.Org, you only need to keep this as your copy.
If you are paying by check, please make your check payable to:
Florida Public Pension Trustees Association (FPPTA)
and then mail a copy of this receipt and your check to the address below:
FPPTA
2946 Wellington Circle East
Tallahassee, FL 32309
Phone: 800 - 842 -4064
Fax: 850-668-8514
Printed on: 11/13/2011 11:33 AM
Law Offices
Christiansen & Dehner, P.A.
63 Sarasota Center Blvd. Suite 107 Sarasota, Florida 34240 • 941-377-2200 • Fax 941- 377 -4848
MEMORANDUM
TO: City of Edgewater General Employees' Pension Plan
FROM: Kristin Hill
RE: Proposed 2012 Meeting Dates
DATE: September 30, 2011
Listed below are the proposed 2012 meeting dates based on the previous year's schedules.
Should they meet with the Board's approval, please let us know and we will put them on our
calendar. Should there be any discrepancies with any of the dates and/or times, please do not hesitate
to contact Kristin at the office, via phone at 941 - 377 -2200 or E -Mail at kristin @cdpension.com, and
we will do the best we can to comply with your requests.
ALL MEETINGS WILL BE HELD AT 11:OOAM:
March 19, 2012
June 11, 2012
September 17, 2012
December 10, 2012
Thank you.