Loading...
03-05-2012 - Workshop/Regular A UTILITY BILLING WORKSHOP WILL BE HELD AT 5:00 P.M. PRIOR TO THE REGULAR CITY COUNCIL MEETING. Voting Order Councilwoman Bennington Councilman Ignasiak District 4 Mayor Thomas Councilman Kennedy AGENDA CITY COUNCIL OF EDGEWATER REGULAR MEETING MARCH 5, 2012 6:00 P.M. COUNCIL CHAMBERS We respectfully request that all electronic devices are set for no audible notification. 1. CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION 2. APPROVAL OF MINUTES a. Special Meeting — November 17, 2011 b. Regular Meeting — December 5, 2011 3. PRESENTATIONS/ PROCLAMATIONS /PLAQUES /CERTIFICATES /DONATIONS a. Proclamation — April 2012 as Water Conservation Month b. Proclamation — May 20 — 26, 2012 as National Public Works Week. 4. CITIZEN COMMENTS This is the time for the public to come forward with any comments they may have. Citizen comments relating to any agenda matter may be made at the time the matter is before Council. Please state your name and address, and please limit your comments to three (3) minutes or less. 5. APPROVAL OR CHANGES /MODIFICATIONS TO THE AGENDA 6. CITY COUNCIL REPORTS 7. CONSENT AGENDA All matters listed under the consent agenda are considered to be routine by the City Council and will be acted upon by one motion. There will be no separate discussion of these items unless discussion is desired by a member of the Council, in which case the Mayor will remove that item from the consent agenda and such item will be considered separately. a. Authorization for purchase a Massey Ferguson Tractor in the amount of $66,391.75, piggybacking the Florida Sheriff's Contract and an Alamo Boom Mower in the amount of $46,880.00 piggybacking the Florida State Contract from Robinson Equipment Company, Inc. City Council Agenda March 5, 2012 Page -2- 8. PUBLIC HEARING, ORDINANCES AND RESOLUTIONS a. Resolution No. 2012 -R -05: Authorizing execution of a Rail Road Reimbursement Agreement. b. 1 Reading — Ordinance No. 2012 -0 -02: Amending the Comprehensive Plan to update the Capital Improvements Element (CIE) and the accompanying Capital Improvements Program (CIP). 9. BOARD APPOINTMENTS a. Economic Development Board — Councilwoman Bennington's appointment due to the expired term of Bliss Jamison, who seeks reappointment. b. Economic Development Board — Councilman Ignasiak's appointment due to the expired term of Steve Harrell, who seeks reappointment. c. Planning and Zoning Board — Councilman Ignasiak's appointment due to the expired term of Edwin Vopelak, who seeks reappointment. d. Planning and Zoning Board — Councilman District 4 appointment due to the expired term of Agnes Witter, who seeks reappointment. e. Library Board — Councilwoman Bennington's appointment due to the expired term of Anne McDevitt, who seeks reappointment. 10. OTHER BUSINESS a. Staff requesting authorization for the City Manager to execute an Interlocal Agreement with the City of New Smyrna Beach for Fire Marshal services. b. Approval of the replacement first amendment to the Volusia County Fire Chief's Association Mutual Aid Agreement. c. Authorization for the Mayor to execute the Event License Agreements for parking during the Edgewater Expo to occur on March 30, 31 and April 1. d. Update on research relating to Cameron's Marina 11. OFFICER REPORTS a. City Clerk b. City Attorney c. City Manager 12. CITIZEN COMMENTS 13. ADJOURN Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will need a record of the proceedings and will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or provide such record. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact City Clerk Bonnie Wenzel, 104 N. Riverside Drive, Edgewater, Florida, telephone number 386- 424 -2400 x 1101, 5 days prior to the meeting date. If you are hearing or voice impaired, contact the relay operator at 1- 800 -955 -8771. 7ck. AGENDA REQUEST Date: February 22, 2012 PUBLIC HEARING RESOLUTION ORDINANCE BOARD OTHER APPOINTMENT CONSENT March 5, 2012 BUSINESS ITEM DESCRIPTION: Request to Purchase a Massey Ferguson Tractor and Alamo Boom Mower in the amount of $113,271.75 BACKGROUND: The Stormwater Division of the Environmental Services Department has budgeted $120,123 for the purchase of a 4 X 4 Boom Mower and Tractor for mowing the sides of canals and other areas. The Florida Sheriff's Contract has the lowest price on the tractor and the Florida State Contract has the lowest price on the mower attachment. Robinson Equipment Company, Inc. has quoted this equipment based on those two contracts. Staff is requesting approval to purchase a Massey Ferguson Tractor in the amount of $66,391.75 and an Alamo Boom Mower in the amount of $46,880.00 for a total of $113,271.75 from Robinson Equipment Company, Inc. STAFF RECOMMENDATION: Approval to purchase a Massey Ferguson Tractor in the amount of $66,391.75 piggybacking the Florida Sheriff's Contract and an Alamo Boom Mower in the amount of $46,880.00 piggybacking the Florida State Contract from Robinson Equipment Company, Inc. ACTION REQUESTED: A motion to approve the purchase of a Massey Ferguson Tractor in the amount of $66,391.75 piggybacking the Florida Sheriff's Contract and an Alamo Boom Mower in the amount of $46,880.00 piggybacking the Florida State Contract from Robinson Equipment Company, Inc. FINANCIAL IMPACT: (Finance Director) $113,271.75 Line Item 448 - 5555 - 580.64 -10 (SPECIFY BUDGET AMENDMENT IS REQUIRED) YES NO X Jo McKinney, Finance Director PREVIOUS AGENDA ITEM: YES NO XX If so, DATE: AGENDA ITEM # Respectfully submitted, Concurrence: renda L. Dewees Robin L. Matusick Director of Environmental Services Paralegal racey : Barlow / / City ►r anager 12/12/2011 23:56 3212675824 ROBINSON EQUIP PAGE 01/02 Robinson Equipment Co., Inc Post Office Box 156 Mims, Florida 32754 Telephone 321- 267 -2023 Fax No. 321 -267 -5824 The Following Is submitted for your consideration EQUIPMENT and �pt n0e withi 14 days. Subject to applicable taxes and prices. To: CITY OF EDGEWATER DATE 12/13/11 ATT: BOB Quanti Unit Price 1 OR MORE ALAMO 25' MACHETE BOOM MOWER 60" ROTARY CUTTER HEAD �46,sa0.00 CENTER HYD DOOR JOYSTICK CONTROL BLADE BAR mmimmnimmml EMMEN MOUNTING LABOR & OIL FL_ 2011 STATE CO m m • i im m m gi . , . . . _ I IIIIII I 1.1 .____ ...... I • i I I • . 0 • MIMI .. I ill I I I M = INM IM-111.11111.1"111 I lin M. I MI . In 11 I . NM . I I m I M M M M M I ■■••=immm"-i- Customer Orcle No. Robinson Equipm Cu., inc. Signature: / TED C X Cashl Charge C.O.D. Credit .) _oo S x 3 m 0 m OZ 0 o zi x x - n 0 -I --I m c) D-I z y n y 1 --I 2 0> 0 0 a ,,,ca 3.1 CO CC o c m m m o _ m g mmm �� o�� xP Pm 8 n ^.fD„ cn a� m N.s m f° m v ��� z rr rnD_ mm m Z� ' :o o mizcnm--Zz 5 JD ,0 o in0 c m _. r . 000 0 0 m 0 0 D C c n . 0 rn 0- m)>CO13 D . _a o w n D m m g o m 0 D O z rn m° m m m D m C --I -1 -0(0 3 o c. m < m m m DXI m zm z cnO0 .g Cr) o v a) o z c 3 5 3 y 0 O Z O m S) 2 0 • (7 ( f v Oo m r X D O:. PcnQ .. O 23 CL < TZ � 7 o m 0 - 3 » I . 0 ` p _p X .. -INZ .. N w z fl � d O p S c. 1 - c m D (n� (n� 00 (mp o o 3 5 3 x� m N °a m -4 XIZRI Rom nO m 5 m -I m m m 0 O N C7 m, z m m 7J co O Z Z :. o 3 o 00 5 N CL Z 0 m m (0 - n m m -I Z w v D j 0 c o ... 3� Z (O m m 0 . CT) n o Cn z O 7 o p 1 w N m o n D co S N • N m S N 7 m a (n (- 0 m -1 o m 71 3 a D - i a CO CO CO 3 (n � ?) OD CO O 0 N V . D m y p aO m m 0 p < ( p a, W W O W m En w m (nAA m m ea 1 d N 0 y b Z n m N -I 0 0 0 O m m 0 A- O O O 'o ma O N N m m 7 C 7 ,z U O' m n C V 3 0 4) W ( J Q C ^) O- m 4.14347......-. N A A 0 m --1 C 7 M1 0 m 0 0 p m O V O t ) O j 7 m m V 0) 0) 7 m CD O 0 m C < o mm O � m xi o 0 5 Z (o(n0)'n < ,4m St' °' rn � ao oo 5-. 3 c Cn . m O 7 O C < � .W. Q m O na 6 I v * cn E. 0 0) 0) X C m ITU j p W O N N m A �7 m X C co V N 9) O) 'L 6) p) V N N N -, 0 m p fd fD = O N n m ` � ` . ,; A W Q) W '. (1) j A O) T 3 ao . a to x 7 0 N - 3 w 0 Q S ! .> 3 3 N m - > v � m c� p 0 1 9 on t_n Q nd 0 a E CnmO a m 5- m m c- m p Q a Z C (o C (n D s z n Z m y a l N p 0 3 C^ v t11 rn 3 0 ?A c » O O O a 0 7 °? nD m m> 0 3 w v o W 3> 3 0 0 3 0 o o 0 0 m o 0 o A V w- •-+-4N Dm .o y v o 0 ( N n CO O O e 0010 8 0 11 U) m V D = � S z O'1 Z o Z o o X7 m -I m » n - a 0 , = 0 cc C °- : CO Z :: o .1). CD � (A - 0 L 1 O Z `I a ° v < v' N� ' _ ? m Et IX m r -I N p 0, ITT Q 0 m 7 CD ; m (M(^- U,N y C m a p , N m z + � m N Z 2 ' m 0 0 m Dy o D3 2i?l, o ( N tin m z 3 > > mCQ m a F. 5 T D a 2 C 0, n m 0 z == m o m z an d C p �OMrSSm p v D m 70 o SP 0 a))3 3 wN m mA 8 2 m m 0 0/ � �m 0 §-, $ Z 5. m m o_ al o 0 0 m A 2 y Xr m m 3 0 7D o n .2Z g 0 a oo o m r - C n W ( Q -� 3 to - -, - n - n - n m T ') m m 0 c O '-". r r r r r r r I —I '3 z N p m 0 O c y Q o (n) W 4) W (O CO CO O g. Y m 0 y p N N C) w N CO N 7 Z r 0 G) A V CO 0-+A9 O CO A 0 W A W p) Q m Z r C N N (n N co (n O (7 o 0 XI a S 7 Ur m 0 0 O - 0 to ' m m 0 ? c m .z Qcr. CO W W CO Oo W c0 O) i o cn(n DJ0) 00 O) Z . (D m 0 c) c? wo, gy D o a 3, Q m m "< n > ° m 6 ( N CO W V N W = p -. m 0 3 (n m 0 0 CO ▪ A 0 (0 N7 co W m y 2 ? m 0 0 Z co Z ° Q o3, m -I (� m 0 m m m 01 fD C 03 W W co co CO 01 0.. N m 0 N 0 O N -a (.8 CFI A 0) 0 o 7 � _ H o 0 ) V N Of N ( m N m p _ fD Z 0) W 0 ) O o A CO CO m -. 91 O N V W Q) K cr O- Cn O) 1 (n O) N N N COT 3 CO 3 O O o) co 0o N V W W Z m O W N N W W OD 0) 0 * m A O A N 01 V p Q 02/03/2012 03:31 3212675824 ROBINSON EQUIP PAGE 01/01 Robinson Equipment Co., Inc Post Office Box 156 Mims, Florida 32754 Telephone 321- 267 -2023 Fax No. 321 - 267 -5824 EQUIPMENT QUOTATION The Following is submitted for your consideration and acceptance within_14 days. Subject to applicable taxes and prices. TO: CITY OF EDGWATER DATE 2/1/12 ATT: BOB Unit Price I Quantity Description 1 OR MORE MODEL 5465 -407 TRACTOR TIER III $66,391.75 4 WHEEL DRIVE, W/ CAB A/C & HEAT 6 CYL. DIESEL ENGINE 120 ENGINE H.P. 100 PTO H.P., DYNA 16X16 SMI. POWER SHIFT TRANS., REAR WINDOW WASHER _ AIR SUSPENSION SEAT, ROTATING BEACON 420/70624 INDUSTRIAL TIRES FRONT 480/80R34 INDUSTRIAL TIRES REAR 2011/2012 SHERIFFS CONTRACT PRICE 11 -19 -0907 cs • 1 * 542 Customer Orde No. Robinson Equipment Co., Inc. Signature:_ TED COX Casrl Charge 1 C.O.D. Credit Name of Dealership Type of Vehicle Zone Base Price AGRICULTURE TYPE TRACTOR (2 ' r= : L DRIVE) (Specification #56) (continued) Ring Power Corporation Challenger MT445B Northern $40,154.00 Ring Power Corporation Challenger MT445B Central $40.154.00 Kelly Tractor Co. Challenger MT445B Southern $40,149.00 GreenSouth Equipment, Inc. John Deere 5095M Western $42,400.00 GreenSouth Equipment, Inc. John Deere 5095M Northern $42,000.00 GreenSouth Equipment, Inc. John Deere 5095M Central $42.000.00 GreenSouth Equipment, Inc. John Deere 5095M Southern $42,500.00 Triple D Equipment, Inc. Kubota M8540 * Western $23,200.00 Robinson Equipment Co.. Inc. Kubota M8540 * Northern $21,655.00 Robinson Equipment Co., Inc. Kubota M8540 * Central $21,655.00 Gulf Coast Tractor & Equipment. Kubota M8540 * Southern $22.800.00 Landig Tractor Co., Inc. LS P7030C Western $34.994.00 Landig Tractor Co., Inc. LS P7030C Northern $34,854.00 Landig Tractor Co., Inc. LS P7030C Central $34,454.00 Landig Tractor Co., Inc. LS P7030C Southern $34,954.00 Massey Ferguson 2670HD Western -- NB -- Robinson Equipment Co., Inc. Massey Ferguson 2670HD Northern $26,443.20 •W Robinson Equipment Co., Inc. Massey Ferguson 2670HD Central $26,443.20 Kelly Tractor Co. Massey Ferguson 2670HD Southern $28,211.00 Kingline Equipment New Holland T490 Western $25,250.00 Kingline Equipment New Holland T490 Northern $25,650.00 Creel Tractor Company New Holland T490 Central $25,488.00 Creel Tractor Company New Holland T490 Southern $25,488.00 AGRICULTURE TYPE TRA OR WITH BOOM MOWER PI WHEEL DRIVEI (Specification #571 Glade & Grove Supply Co., Inc. Case IH Maxxum 115 with Motrim Boom Mower * Western $72,500.00 Glade & Grove Supply Co.. Inc. Case IH Maxxum 115 with Motrim Boom Mower. * Northern $72.300.00 Glade & Grove Supply Co., Inc. Case 111 Maxxum 115 with Motrim Boom Mower * Central $71.950.00 Glade & Grove Supply Co.. Inc. Case 1H Maxxum 115 with Motrim Boom Mower * Southern $71,950.00 Ring Power Corporation Challenger MT465 with Diamond Boom Mower Western $91.960.00 Ring Power Corporation Challenger MT465 with Diamond Boom Mower Northern $91,960.00 Ring Power Corporation Challenger MT465 with Diamond Boom Mower Central $91,960.00 Kelly Tractor Co. Challenger MT465 with Diamond Boom Mower Southern $91,895.00 Bid Award Announcement (11 -19 -0907) 47 2'd irL2I- S13E -T2E '03 114314dIlb3 WOSWIH08 WESb:8 2102 Ea qa3 Sek AGENDA REQUEST Date: February 22, 2012 PUBLIC HEARING RESOLUTION March 5, 2012 ORDINANCE BOARD OTHER APPOINTMENT CONSENT BUSINESS ITEM DESCRIPTION: Resolution No. 2012 -R -05 authorizing execution of a railroad reimbursement agreement BACKGROUND: The Florida Department of Transportation (FDOT) is reconstructing the railroad grade crossing traffic control devices on Ocean Avenue. As Florida East Coast Railway Company, LLC (FEC) is the owner of the property, the City of Edgewater is owner of the roadway and FDOT is the entity funding the project, a joint agreement is necessary. The purpose of this project is to make safety improvements in accordance with the proximity of the elementary school. The cost of the project will be provided by FDOT. The City is currently responsible for an annual maintenance cost of $10. With this agreement, the annual maintenance cost will increase to $3,402 and will be reviewed every five years and revised as appropriate based on the Consumer Price Index. This agreement will not change the responsibility of the maintenance of the roadway markings as is currently being performed. A budget amendment moving funds as follows will be required. 001 - 4020 - 541.46 -10 <$2,000> 001- 4020 - 541.49 -10 $2,000 STAFF RECOMMENDATION: Staff recommends approval of Resolution No. 2012 -R -05 and the budget amendment. ACTION REQUESTED: A motion to approve Resolution No. 2012 -R -05 and the required budget amendment. FINANCIAL IMPACT: (Finance Director) $3,402 annually (SPECIFY BUDGET AMENDMENT IS REQUIRED) YES X NO /i c A Jo McKinney,, Finance Direc or PREVIOUS AGENDA ITEM: YES NO X If so, DATE: AGENDA ITEM # iR es ectfully submitted, Concurrence: , 491/.446,Z <:-:1_61r)----\)rilCx_.-ec_i, Brenda L. Dewees Robin L. Matusick Director of Environmental Services Paralegal / race .: arlow City ► anager RESOLUTION NO. 2012-R-05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, AUTHORIZING EXECUTION OF A RAILROAD REIMBURSEMENT AGREEMENT FOR THE INSTALLATION OF GRADE CROSSING TRAFFIC CONTROL DEVICES AND FUTURE MAINTENANCE AND ADJUSTMENT OF SAID DEVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE AND ADOPTION. WHEREAS, The State of Florida Department of Transportation is constructing, reconstructing or otherwise changing a portion of the Public Road System, on OCEAN AVENUE which shall call for the installation and maintenance of railroad grade crossing traffic control devices for railroad grade crossing over or near said highway. NOW, THEREFORE, be it resolved by the City Council of the City of Edgewater, Florida: Section 1. That the City of Edgewater hereby agrees to enter into a RAILROAD REIMBURSEMENT AGREEMENT with the State of Florida Department of Transportation and the Florida East Coast Railway Company, LLC for the installation and maintenance of certain grade crossing traffic control devices designated as Financial Number 429039- 1 -57 -01 on Ocean Avenue which crosses the right of way and tracks of the Company at FDOT /AAR Crossing No. 271978 -G located near Edgewater, Florida. Section 2. The City further agrees to assume its share of the costs for future maintenance and adjustment of said grade crossing traffic control devices as designated in the RAILROAD REIMBURSEMENT AGREEMENT. Section 3. The Mayor is hereby authorized to execute the RAILROAD REIMBURSEMENT AGREEMENT — GRADE CROSSING TRAFFIC CONTROL DEVICES - 2012-R-05 1 MUNICIPAL for the Ocean Avenue location at Crossing No. 271978 -G which is attached hereto and incorporated herein as Exhibit "A ". Section 4. This resolution shall take effect upon adoption. After Motion to approve by with Second by the vote on this resolution held on March 5, 2012, was as follows: AYE NAY Mayor Mike Thomas Councilman Justin A. Kennedy Councilwoman Gigi Bennington Councilman Mike Ignasiak (District 4 seat vacant) PASSED AND DULY ADOPTED this 5th day of March, 2012. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: Bonnie Wenzel Mike Thomas City Clerk Mayor Robin L. Matusick Paralegal For the use and reliance only by the City of Edgewater, Approved by the City Council of the City of Edgewater Florida. Approved as to form and legality by: at a meeting held on this 5 day of March, 2012 under Aaron R. Wolfe, Esquire Agenda Item No. 8 . City Attorney Doran, Sims,Wolfe & Kundid 2012 -R -05 2 Florida Department of Transportation RICK SCOTT 605 Suwannee Street ANANTH PRASAD, P.E. GOVERNOR Tallahassee, FL 32399 -0450 SECRETARY February 1, 2012 Ms. Brenda Dewees Director of Environmental Services City of Edgewater 409 Mango Tree Dr. Edgewater, FL 32132 Subject: Railroad Reimbursement Agreement — Grade Crossing Traffic Control Devices - Municipal FM No. 429039- 1 -57 -01 RR Crossing No. 271978 -G Ocean Avenue RR Milepost No. 127 +2015' City of Edgewater Volusia County Dear Ms. Dewees, Annually, the Department of Transportation assembles a Diagnostic Team to conduct on -site evaluations of railroad crossings that have been identified as potentially hazardous. Representatives from the Department's Safety and Rail Offices and Florida East Coast Railway, LLC. evaluated the above rail - highway grade crossing in Edgewater. The purpose of this letter is to advise you that the safety improvements identified for this crossing have been included in the Department's Adopted Work Program. The installation of the recommended signal improvements will be at the Department's expense using Federal Safety Funds. Enclosed are six (6) copies of the Department's standard Railroad Reimbursement Agreement, Grade Crossing Traffic Control Devices - Municipal and City Resolution. Please return all copies of the Agreements and Resolutions to me for further processing by the Department. Once all parties have signed, a copy of the fully executed Agreement and Resolution will be returned to you. If you have any questions, please feel free to call me. Sincerely, g ex.ht r Jim Ganey District Railroad Coordinator 719 S. Woodland Blvd. — MS 3 -562 DeLand, FL 32720 -6834 386 - 943 -5331 cc: Scott Allbritton - FDOT 719 S. Woodland Blvd. — MS 3 -562 Deland, FL 32720 -6834 www.dot. state. fl. us STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725-090 -27 RAIL RAILROAD REIMBURSEMENT AGREEMENT x GRADE CROSSING TRAFFIC CONTROL DEVICES - MUNICIPAL FINANCIAL PROJECT NO. ROAD NAME OR NUMBER COUNTY NAME PARCEL & RNV NUMBER FAP NUMBER 42903915701 OCEAN AVENUE VOLUSIA 1 (SIGG) 00S5 048 J THIS AGREEMENT, made and entered into this day of , 2012 by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter called the DEPARTMENT, and FLORIDA EAST COAST RAILWAY COMPANY, LLC a corporation organized and existing under the laws of FLORIDA with its principal place of business in the City of JACKSONVILLE , County of DUVAL State of FLORIDA , hereinafter called the COMPANY; and the City of EDGEWATER a municipal corporation, hereinafter called the CITY. WITNESSETH: WHEREAS, the DEPARTMENT is constructing, reconstructing or otherwise changing a portion of the Public Road System, designated by the Financial Project ID429039- 1 -57 -01 on OCEAN AVENUE , which crosses at grade the right of way and tracks of the COMPANY'S Milepost 127 +2015' FDOT /AAR Crossing Number 271978 -G , at or near EDGEWATER as shown on DEPARTMENT'S Plan Sheet No. 17881 & 17882 , attached hereto as a part hereof; and NOW, THEREFORE, in consideration of the mutual undertakings as herein set forth, the parties hereto agree as follows: 1. The COMPANY shall furnish the necessary materials and install Automatic Grade Crossing Signals Type III Class 111 and /or other traffic control devices at said location on an actual cost basis and in accordance with (1) the attached detailed statement of the work, plans, and specifications; and (2) the DEPARTMENTS Plans and Standard Index Number 17882 attached hereto and made a part hereof. 2. After installation of said signals is completed, one hundred (100 %) percent of the expense thereof in maintaining the same shall be borne by the CITY, as enumerated by the Schedule of Annual Cost of Automatic Highway Grade Crossing Devices attached hereto and by this reference made a part hereof and subject to future revision. 3. After said signals have been installed and found to be in satisfactory working order by the parties hereto, the same shall be immediately put into service, operated and maintained by the COMPANY so long as said COMPANY or its successors or assigns shall operate the said signals at said grade crossing; or until it is agreed between the parties hereto that the signals are no longer necessary or until the said crossing is abandoned; or legal requirements occur which shall cease operation of signals thereat. 725 - 090 -27 RAIL OGC - 08/11 The COMPANY agrees that any future relocation or adjustment of said signals shall be performed by the COMPANY, but at the expense of the party initiating such relocation. Upon relocation the maintenance responsibilities shall be in accordance with the provisions of this agreement. It is further agreed that the cost of maintaining any additional or replacement signal equipment at the same location will be shared as provided under Paragraph 2. above. 4. Unless otherwise agreed upon herein, the CITY agrees to ensure that at the crossing the advance warning signs and railroad crossing pavement markings will conform to the U.S. Department of Transportation Manual on Uniform Traffic Control Devices within 30 days of notification that the railroad signal improvements have been completed and that such signs and pavement markings will be continually maintained at an acceptable level. 5. The COMPANY hereby agrees to install and /or adjust the necessary parts of its facilities along said road in accordance with the provisions set forth in the: ▪ (a) DEPARTMENT Procedure No. 725 - 080 -002 Appendix D.4, and Rule 14.57.011 "Public Railroad- Highway Grade Crossing Costs ", Florida Administrative Code. O (b) Federal Highway Administration Federal -Aid Policy Guide, 23 C.F.R. Subchapter G, Part 646, Subpart B, and 23 C.F.R., Subchapter B, Part 140, Subpart I, and any supplements thereto or revisions thereof, which, by reference hereto, are made a part hereof. The COMPANY further agrees to do all of such work, with its own forces or by a contractor paid under a contract let by the COMPANY, all under the supervision and approval of the DEPARTMENT and the Federal Highway Administration, when applicable. 6. The DEPARTMENT hereby agrees to reimburse the COMPANY for all costs incurred by it in the installation and /or adjustment of said facilities, in accordance with the provisions of Procedure No. 725 - 080 -002 Appendix D-4 'Billing Requirements," and any supplements thereto or revisions thereof. It is understood and agreed by and between the parties hereto that preliminary engineering costs not incorporated within this agreement shall not be subject to payment by the DEPARTMENT. 7. Attached hereto, and by this reference made a part hereof, are plans and specifications of the work to be performed by the COMPANY pursuant to the terms hereof, and an itemized estimate of the cost thereof in the amount of $ 70,250.00 . All work performed by the COMPANY pursuant hereto, shall be performed according to these plans and specifications as approved by the DEPARTMENT and the Federal Highway Administration if federal aid participating; and all subsequent plan changes shall likewise be approved by the DEPARTMENT and the Federal Highway Administration, when applicable. 8. All labor, services, materials, and equipment furnished by the COMPANY in carrying out the work to be performed hereunder shall be billed by the COMPANY direct to the DEPARTMENT. Separate records as to the costs of 725- 090 -27 RAIL OGC - 08/11 contract bid items and force account items performed for the COMPANY shall also be furnished by the COMPANY to the DEPARTMENT. 9. The COMPANY has determined that the method to be used in developing the relocation or installation cost shall be as specified for the method checked and described hereafter: ❑ (a) Actual and related indirect costs accumulated in accordance with a work order accounting procedure prescribed by the applicable Federal or State regulatory body. ❑ (b) Actual and related indirect costs accumulated in accordance with an established accounting procedure developed by the COMPANY and approved by the DEPARTMENT. ❑ (c) An agreed lump sum $ 0.00 , as supported by a detail analysis of estimated cost attached hereto. (NOTE: This method is not applicable where the estimated cost of the proposed adjustment exceeds $100,000.) 10. The installation and /or adjustment of the COMPANY'S facility as plannedQ will 0 will not involve additional work over and above the minimum reimbursable requirements of the DEPARTMENT. (If upgrading and /or nonreimbursable work is involved at the option of the COMPANY, then credit against the cost of the project is required and will be governed by the method checked and described hereafter): ❑ (a) % will be applied to the final billing of work actually accomplished to determine required credit for (betterment) and /or (expired service life) and /or (nonreimbursable segments). ❑ (b) All work involving nonreimbursable segments will be performed by special COMPANY work or job order number apart and separate from the reimbursable portion of the work; such work or job order number to be . The COMPANY further agrees to clearly identify such additional work areas in the COMPANY'S plans and estimates for the total work covered by this Agreement. ❑ (c) $ 0.00 credited for 0 betterment 0 expired service life Q nonreimbursable segments in accord with Article 9.(c) hereinabove. 11. It is specifically agreed by and between the DEPARTMENT and the COMPANY that the DEPARTMENT shall receive fair and adequate credit for any salvage which shall accrue to the COMPANY as a result of the above installation and /or adjustment work. 12. It is further agreed that the cost of all improvements made during this adjustment work shall be borne by the COMPANY, subject only to the DEPARTMENT bearing such portion of this cost as represents the cost of adjustment of previously existing facility, less salvage credit as set forth in the immediately preceding paragraph. • • 725 - 090 -27 RAIL OGC - 0•111 13. Upon completion of the work the COMPANY shall, within one hundred eighty (180) days, furnish the DEPARTMENT with two (2) copies of its final and complete billing of all costs incurred in connection with the work performed hereunder, such statement to follow as closely as possible the order of the items contained in the estimate attached hereto. The totals for labor, overhead, travel expense, transportation, equipment, material and supplies, handling costs and other services shall be shown in such a manner as will permit ready comparison with the approved plans and estimates. Materials shall be itemized where they represent major components of cost in the relocation following the pattern set out in the approved estimate as closely as is possible. Salvage credits from recovered and replaced permanent and recovered temporary materials shall be reported in said bills in relative position with the charge for the replacement or the original charge for temporary use. The final billing shall show the description and site of the Project; the date on which the first work was performed, or, if preliminary engineering or right -of -way items are involved, the date on which the earliest item of billed expense was incurred; the date on which the last work was performed or the last item of billed expense was incurred; and the location where the records and accounts billed can be audited. Adequate reference shall be made in the billing to the COMPANY'S records, accounts and other relevant documents. All cost records and accounts shall be subject to audit by a representative of the DEPARTMENT. Upon receipt of invoices, prepared in accordance with the provisions of the above indicated Reimbursement Policy, the DEPARTMENT agrees to reimburse the COMPANY in the amount of such actual costs as approved by the DEPARTMENTS auditor. 14. Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the DEPARTMENT's Comptroller under Section 334.044(29), F.S., or by the Department of Financial Services under Section 215.422(14), Florida Statutes (F.S.). 15. In accordance with Section 287.058, Florida Statutes, the following provisions are in this Agreement: If this Contract involves units of deliverables, then such units must be received and accepted in writing by the Contract Manager prior to payments. Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof. 16. Bills for travel expenses specifically authorized in this agreement shall be submitted and paid in accordance with DEPARTMENT Rule 14- 57.011 "Public Railroad- Highway Grade Crossing Costs" and the Federal Administration Federal -Aid Policy Guide, Subchapter B, Part 140, Subpart I "Reimbursement for Railroad Work." 725 - 090 -27 RAIL OGC - 08/11 17. In accordance with Section 215.422, Florida Statutes, the following provisions are in this Agreement: Contractors providing goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has five (5) working days to inspect and approve the goods and services, unless the Agreement specifies otherwise. The Department has 20 days to deliver a request for payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. If a payment is not available within 40 days, a separate interest penalty at a rate as established pursuant to Section 215.422(3)(b), Florida Statutes, will be due and payable, in addition to the invoice amount, to the Contractor. Interest penalties of less than one (1) dollar will not be enforced unless the Contractor requests payment. Invoices which have to be returned to a Contractor because of Contractor preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for contractors /vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413 -5516. 18. Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for five years after final payment is made. Copies of these documents and records shall be fumished to the Department upon request. Records of costs incurred includes the Contractor's general accounting records and the project records, together with supporting documents and records, of the Contractor and all subcontractors performing work on the project, and all other records of the Contractor and subcontractors considered necessary by the Department for a proper audit of costs. 19. In the event this contract is for services in excess of TWENTY FIVE THOUSAND DOLLARS ($25,000.00) and a term for a period of more than one year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated: The Department, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract. The Department shall require a statement from the Comptroller of the Department that such funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding one year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be incorporated • 725-090-27 RAIL OGC - 08/11 verbatim in all contracts of the Department which are for an amount in excess of TWENTY FIVE THOUSAND DOLLARS ($25,000.00) and which have a term for a period of more than one year. 20. In accordance with Section 287.133 (2)(a), Florida Statutes, the following provisions are included in this Agreement: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. 21. In accordance with Section 287.134(2)(a), Florida Statutes, the following provisions are included in this Agreement: An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity. 22. In accordance with Section 287.0582, Florida Statutes, the following provision is included in this Agreement: The Department's obligation to pay under this section is contingent upon an annual appropriation by the Florida Legislature. 23. __ ... .:. 24. COMPANY shall: 1. utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by the COMPANY during the term of the contract; and 2. include an express requirement in any subcontract that subcontractors performing work or providing services pursuant to the state contract utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. 725-090-27 RAIL OGC - 08/11 25. Paragraph 23 was stricken, prior to execution by all parties, at the request of Florida East Coast Railway, LLC. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by their duly authorized officers, the day and year first above written. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION BY: (TITLE: DISTRICT DIRECTOR OF OPERATIONS ) COMPANY: FLORIDA EAST COAST RAI W ' COMPANY, LLC Asst. Chief Engineer BY: C Signals & Communications CITY OF EDGEWATER , FLORIDA BY: (TITLE: Legal Review Approved as to Funds Approved as to FAPG Available Requirements BY: BY: BY: Attorney - DOT Date Comptroller - DOT Date FHWA Date • STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725- 090.41 RAILROAD GRADE CROSSING TRAFFIC CONTROL DEVICES RAIL OGC -01/11 FINANCIAL PROJECT NO. ROAD NAME OR NUMBER COUNTY NAME PARCEL & RNV NUMBER FAP NUMBER 42903915701 OCEAN AVE. VOLUSIA 1 (SIGG) 00S5 -048 -J COMPANY NAME: FLORIDA EAST COAST RAILWAY, LLC A. FDOT /AAR XING NO.: 271978 -G RR MILE POST TIE: 127 + 2015' B. TYPE SIGNALS PROPOSED III CLASS III DOT INDEX: 17882 SCHEDULE OF ANNUAL COST OF AUTOMATIC HIGHWAY GRADE CROSSING TRAFFIC CONTROL DEVICES Annual Maintenance Cost Exclusive of Installation CLASS DESCRIPTION COST* Flashing Signals - One Track $2,256.00 II Flashing Signals - Multiple Tracks $2,985.00 i III Flashing Signals and Gates - One Track $3,402.00 IV Flashing Signals and Gates - Multiple Tracks $4,272.00 AUTHORITY: FLORIDA ADMINISTRATIVE RULE 14- 57.011 Public Railroad- Highway Grade Crossing Costs EFFECTIVE DATE: July 22, 1982 GENERAL AUTHORITY: 334.044, F.S. SPECIFIC LAW IMPLEMENTED: 335.141, F.S. *This schedule will become effective July 1, 2011 and will be reviewed every 5 years and revised as appropriate based on the Consumer Price Index for all Urban Consumers published by the U.S. Department of Labor. • • DATE: 08/29/05 FEC 2005/2006 DIAGNOSTICS FILE: 10.2 fI TYPE: III CLASS: III FLORIDA EAST COAST RAILWAY NO. OF DAYS: 4 OFFICE OF THE GENERAL MANAGER AAR / DOT #: 271978G OF SIGNALS AND COMMUNICATIONS MILE POST: 127 +2015' Project Type: FDOT ESTIMATED COST FOR HIGHWAY CROSSING WARNING DEVICES AT OCEAN AVE.. This estimate should be considered void after one (1) year. MATERIAL UNIT COST UNITS TOTAL COST GATE ASSEMBLIES $6,539.00 1 EA. $6,539.00 GATES $500.00 1 EA. $500.00 GATE FOUNDATIONS $575.00 2 EA. $1,150.00 FLASHING LIGHT ASSEMBLIES $2,275.00 1 EA. $2,275.00 BATTERY BOX $675.00 1 EA. $675.00 BATTERIES, SAFT SPL250 $212.00 10 EA. $2,120.00 MISC. GROUND MATERIAL $1,449.10 1 PKG. $1,449.10 CONDUIT & DIRECTIONAL BORE $45.00 40 FT. $1,800.00 CABLE $1,068.95 1 PKG. $1,068.95 MISCELLANEOUS RELAY EQUIPMENT $1,120.00 2 PKG. $2,240.00 POWER SERVICE $1,800.00 1 EA. $1,800.00 MONITORING EQUIPMENT $7,971.00 1 PKG. $7,971.00 FREIGHT & HANDLING $4,438.00 TAX @ 6.5% $1,923.00 TOTAL MATERIALS $35,949.05 EXCAVATING EQUIPMENT PER DAY $181.00 4 DAYS $724.00 EQUIPMENT RENTAL PER DAY $125.00 4 DAYS $500.00 FOREMAN'S TRUCK PER DAY $35.00 4 DAYS $140.00 GANG TRUCK PER DAY $63.00 4 DAYS $252.00 SUPERVISORS TRUCK PER DAY $35.00 4 DAYS $140.00 EQUIPMENT TOTAL $1,756.00 ENGINEERING $5,000.00 1 $5,000.00 ENGINEERING TOTAL $5,000.00 CONSTRUCTION SUPERVISION $312.00 4 DAYS $1,248.00 LABOR ADDITIVE $695.00 SUPERVISION TOTAL $1,943.00 LABOR PER DAY $1,117.80 $4,471.00 NUMBER OF DAYS 4 LABOR ADDITIVE $2,609.00 TOTAL LABOR $7,080.00 GANG EXPENSES PER DAY $553.00 NUMBER OF DAYS 4 TOTAL GANG EXPENSES $2,212.00 SUB -TOTAL $53,940.05 CONTINGENCIES 5% $2,697.00 TOTAL $56,640.00 13/ 00 1146.'41ow ADTusrwEU T 271978c.xls it rip 9.5 00 \ o o 1 w _o J- r n 00 !/ ti m n 0 W r,1 o 4 N C fi d 0 [-+ - 0;: @ w 0 O 00 0 A DC w 0 a U 0 A \ I' Lcl fx F. W O ,...< z w p A Q 0 p L A Y) WW LL CIS L..; w z H a 0 O U E-- 0 C4 Q d 0 1 w ., d t 0 W `i' Z 0 3 0 o c O U W z c:, ? ` z c Z F 00 H �, w ��. o o 0 d r j EZ: F. 0: W 4 E !il a .a 0 #0 a. 0 V] Q Z 0; N T. Ilg 0 E_ N p- rz4 w U F 0 c ! 11.40 E-- w E- a a p A x f--, \ E- u` 0 0 n Q cG a. U n H o 0 0: F~ x ° w 0 w v.) 0 wzx 0 w v' 0 A C7 `a 0 � F O W H d _ A A [- p O O 0 [I ., N F- x cn W 2 r N sc a c.th) N F+ :5, U ,n M V) 0 o U o Q E. , G' M z N T A W O O N cQ w w 4 M M y O ;--,, a O ((P�yG C N o p x C4 E•- '0 z t-- cv N W O A 0. d o O o ° N 2 QI ► 0. d 0 F- W Cl 0 ° H 0 U L] F U H d h- A w 0 z Q q t p C m rn Q O F zz � p c F n A . ` A O d a v-i a H Q' W a r O co C7 A O o Fw- °' .a W E-' ` o ( " • a O d F. N A w d Lil A W o H A W N Q F A vi C7 A 0 .. d d E." A 0 zz < p W O w 0 0 w 0 Z H ¢ c7 U a Q d .a w w O o H O w 3 ¢ o A d O z ¢ U 0 O C7 w O U W 0 E U 0 w 0 WW F E w F W °o W CA 0G 0G p P 7 p a' H 0 W W a < • W• H E- < - ..k ,-4 7... „ Q. O O ¢ 0 a E - w ›. 0G U a E -' u!W�..,� a vvi W 5 W 5 00 0-. U .- 3 a A c�i� I.4 W W • Ganey, Jim From: The job FI989NDR Sent: Thursday, December 02, 2010 2:59 PM To: Ganey, Jim Subject: FUNDS APPROVAUREVIEWED FOR CONTRACT AQ524 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL Contract #AQ524 Contract Type: AA Method of Procurement: R Vendor Name: FL E CST RAILWAY Vendor ID: VF596001115001 Beginning date of this Agmt: 12/01/10 Ending date of this Agmt: 12/31/20 Contract Total /Budgetary Ceiling: ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Description: 429039 -1 -- Ocean Ave. -- TCD's -- $70,250 ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ORG -CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA (FISCAL YEAR) *BUDGET ENTITY *CATEGORY /CAT YEAR AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S) /STATUS ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Action: LOA Funds have been: APPROVED 55 054010508 *OM *563002 * 70250.00 *42903915701 *127 * 2011 *55150200 *088796/11 W001 *00 * AGR -1 *0001/04 TOTAL AMOUNT: *$ 70,250.00 * FUNDS APPROVED /REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: 12/02/2010 1 m Z a " i II K a o �o E o ` m "z MM � In ¢I ¢ 3 °i W Ci pm .c ,o wO AP..,--z.18 z �� z 7 > J ° I Q oc m coa4 N y U a Iq ti Uab lj am ` k0 4-, i ° O yEa 3 u a I o`r. ` 't O N +'4 ti I ■■ _ _ • v m t .o J 0 "1 h �rM� b b c _T '2,' yb Q 2 �y CI O p p k v p U c \ � 9 ` p p ° U y 0 O 'RAJ O 17; v«`U \ C O p a U Z .c t " p' D ° E .. U Nl .aa � .cpc ._ < a a 3 a E y U W o o. y 0 3 `v o , < c 2 2 i n ¢ U I o °cat it 2 � zU a E O 1 ¢ ? " h n F 14 c 2 a c •L 3 2 1., 4 p b o o f LL U v ) o $'.b 0 0 o,m ~ Wa ° ° h t.,-,,, o =Q x o `y p h Q min ° ; p z o Q J¢ . Y b O a< a ° o LL 2 o Et a U '' m b U 'O = 0 c ) N a<m 2 — a W '' '.'` J PIS 9 . uln, CC f � 1 .A4�r W Iu j 0 Q / ' .b � Lu is ir, ?J: o ,ai'li ::f' U U ''Iry .6 I ,.Of o� I I m ,r w v b h o o a E o z U °O p °pU L � '4:: ` es,' v i o • rn n a -g' .o , -z=,.° U o a` 2'1 .I �, 3.t, a. o E m °O Q o� o o E 31` oU ` v vE > o, = J o E c¢ _ v a 2 j 2,..., = v � w �; V o E Q � o y 2 c c u m I"m n o 1 1 `nc 0 0In g a 3 ° 02 u '` E o ph.3 > a m� W ob6 vo - ` .n Ina ¢ °' o ° iz Ina o ‘,!1 in o ¢ o . 7 0= w rn m o a� 2.-: i � 3 - 1: J: ti I U 2 ti n 2 b O a 3 a ti a O h abi m m ° j o o� °'� 4 3 m o c � In .� ,1 a ° E - �,a p`o ZE _ pc1.. v o° 'v •wE a ° o �` p ' o v a UO O vl •k-' cn _ In a In W 0 I-- U fi II ' ; j l I W �~o 94 ii� JI + z u, U r: i aj -` +: E, Y. I I i h 4 N ^ I h 2 O : . N . d - O l' • a p O y :op —_ I �_ -� Q o V . 0 o t q Q N I. '� . O .2 v ° ` � 3 I � a t c r v § 6 ,- m uorpapy ' O o c g c ; 9 o ° E m C p I 3 L `c O o, ° "c a C U > > ° I I ' O v ti D Z c p ° v '^ s w U ■_�� - -y_ I __ o o y y Eo N x °c rn i : coo > E m E- w ° v`o o o `tL ; e ° ♦ N 0_;;„-, d h - F,?, 3 C 3 i ` I° O U • Q i o ° h a.E c m a o � ` p o a o p e o v ° E.= ° ° -ti �O / � — �_ 'r y �2 E m v � ` o o °,� -`- p °+ o v o .c k. , N $ v� 2 ° o v cv oo °-2022 °NOOO c 1“.- 2m d m V oE e� o� %����� ����� v ZW ° 0 0 -. c C Z L , Q . . '� a U ` w (1) f c? Cs U ti (?)-1) D U N v . —•` D C f 3 v 3 W ° 0 ZQ z 0 5 U J 41 j ° _ _ _ 0 e Ian v W O �Q T om- o a `- o o ., O� !m il r .21, I o 00 � 1 I 1 �m � a o / O y U y 4° ‘, ,\ l mom /ow,sr ils. E e �� ' x.or i ' urw . ti m _ IZ f t [ a F . v , ' " . \ , 1 Z I v � I t �, 7 o ��� c � / oa v .,I9—F r v 1 i, � \ \ \, I s \ r O w o 4% V e y i i Q v m e .`P. R c m o 4 0 olro_ I Pi I \1\ . U , \ ...... sL — ‘4 '''' -() Rt. , -. >C o .° 4** m o O ` er „ 9- xsiV 6 o ti C ° I I I I C N 'Ill L,.- - .. y U v ° �: 4 J L m 3 I ' ° ti�.c y m ° a ° 3 U ,, m, °? oo ; r V l O C °, Q . Z O 0 o �" WR UO ti .' a C O v UQ cc V. ° ° \ °O a m ° xoyy a ° N "ur +« ti < o� E �. x. 1 U . v 0 o ..9 -.[ - 4i ;::: a m 4 � j � % �` m 4 ' .6/ o „, 1 z d a y�oo�dd r. in a .0� ° �. W / �� a o N v \��\ W Y a ,, r ° a VI a E ° \ # ■• i / s : -4 1 CIO ' a. Q D o E a • v E i \ ��c � � v . oio v o a R o 0 0 o v o .a >-. ° h h,, et (6 e at y� c 3 i a U2� 0� oo I' w U � ° o a Y = v. :o. ; MM v N 2 C0 ZOO a� b 1 =1- b , o m a v . ROn, � y ! o r . h o o D a k —ti ILI c0 o u: E d� a s o a h ._j? r W ITZ : 0... O � m a E m a o b - h o °i . 2 V. 0 0 o H h v O U W O p q'� ab W W , O U C 12:a, m t , I Q U p p Y O C a i p O b N R= 0 I r,? o v b m -' a � 3 i o o, o f ° y m Eb ; m c v .o,? o g� N 2 e v° coo -t' a � m W 2 0 0 0 0 pEo ;sal; ocoa 4-,oz a cg •' o K Z CD W to 1� p p 1,,?, E p p ° ; .Q o d U !' W O c fzr cot• m J--N o o, m= R ;0 ^1 j v E 0W b ; - 6.1 - c e ' i a v -• $ � U -=,.. 0:=#.a Mt 4....I4,4: .3 [`� $ j �L� � _ i Z Q �o b O p p � O b 0 C O O v ,MI � Ewa s 0_, W .t., , E; a o `�I t (2 WO ti w o o F 3 :3.46(0, m �I v 11� 1 17. m Q ct o s N ti v 1 © Qa I F z O I !� LL o �, rv,L/ I I ? o Q U c h-cmv I J2 Lu N 0`L .o� Hoo I v 4 O'J��J U W I U { �Z 4` c v v U c v— c h E §'O° �.oQj o I I m E v o o p 4 Q p O c 2 y ' io i ___� - :: ::: t D.t t 3 :: Z ��ti � F p "'� < a :: pii:ii Ul y v o b0 °^ J y a :::: E o,' r m ,9 o 'iii V W 20-1E-334 ti / c p a ,r 1--g 1 .xory , ( 11 / /- 0 ,,,-.4.: , ct '''' ''b I `.' — , f . 't4 - g 1 G. . / , ,,, „„„ ( ..., , 4 _. ° a zif; a ail Li 4„I 2 . #., //' Z „:E6 o ",,, u'kv.9-z 1 7. ,t � 1 Q J U2�4 p o o , o I ,ti k. t� ° d O p b l' 1 J W W.9 c a U m s a it m v o I �v� . I ce 6, W O • C O I 21, v a E. 4-', _ � ° p - o - 6 L < o ip o.E ioCO¢¢ o , . .c U ∎•-, p t ob v U 2 � 4 tm R t' 0 — y ,9 i 7 W o` m �. J- � I t b . vu w ..9 -.L -. ti el 0 o iE � Q O~ I ° t I ,,. g, ... „ 1 'N j ;;;;;; : :, ti b m 3 a ; ....... iE I i i , :: Q QK �i o° :;, : tJO W ti U J .. \ ii 2 -r3' ° • r�� 4.1 V J � ..... y u I'M iii Q N _ A 0 xoty Y I c v N :: a o EEE o ° h o a ' ,.9 .6 Uia .. a� E ,Z ,ill ,9-,L E ti a �E I g U 3.CU O.P O U ' ° O ; I v: U 2 4 I I I p p ° U7 i v I : o.N oZ e 1 ■ ■■11..■.■ „N=CO I ... ■...........■ ■11..11. - MEW" -4 .E 1N. N Emir f••.• ...o. ° o ii■■■■■■■■■■■■■■■■■ ■ii 1�n r— _ ■ ■■E.■■■■mi.■■..■..E■.. T o 4. .3 auo7 /p J Q Ce , 9 Z in co F H CC ti m o o O c 0 w m v 't; ° p 1 41 �co 'm a � c `J � vJ O 0 0 , O ° = W U U rn By D ja °3 w N' E; w c N O O w C N C ° O b ° O ° Q J H ° 3 c O. h„ W O a 9 `9' ,g .p O o N q O E L WO OJ O j O .c c N �+ W O v v U D b k C o n2 R a .-6-0.. ° „,,-2.'-- tE ° .12 0� , U..3 °i Q V aomo 6 a v c o , a cLZ 4 b J 4 • ~.. E.0 N L �.� ° �. H LT > . W 9 v i i b' E O N a u. _ Q o a we g. ' _°' a -. a o - u" mc � r e 2 ?, Nv ¢ �� Z m ` 3 ° E t 4° ':.E.,2.,,46_ Z E ° i s o . ° '-., ° ° o ,. - .c rn c h ° a a v v • � v j y ° p' ' N Cp E" v E y O ] W 1.! b ° ° 3 v E n . o- w - m o o y a, W~ ° rn Q w c C m _, Q O E t .Ei. _ °.c ° N .0 ,, E b m . o c C;', � O� v -A ° o E v ` "6952' b� � N 4- 9 o N °2 '� V1 c m U Os' ° c3 E m ti ° ` o ` o °°, °v v ',"Si p 2 , 4 , 2 ° R O O b n" 1 .,..a.„, . , Zf N - I ,o ,.:, *1 ei g,--,, ., ,,?- F ,..., - v I i I� � Vi o c v OZ Z f '�' ,oz I ,9 ,oz Q o l : :5071i: : z, os :., L. °, v 3 ,, b v y C > d H _ *a 4 O h O h O' ea o ° 3 m � /..,_____ I oWm w 3 ,Z —I - ° O U N ] m o L' ti U * 3 m ,r v a U 3 v t .175 j 1 o 3 bti ; N ,oz I I ,1--- ,oz O O� - - - m UQ 4 3 J ' (c_' U H 0, 3 k. ° m p O N y .O o W b U O • a a .N ti o o � � f a r` i - - ED, m yo I I • v o h `4 S 1 � /fTa Q o 0 0 i. a ti U d 2 U c UQa h oc Q b E ti Q i O Z W N m b O o Q�. CO U W jN U2 2� i Oiu I. Z 4 v U o J �� z Z O� . - ° DrZ O U w 0 0 p O u. in _ • 1._, '( `u o O U ti _ F 2 L. 1— - I - ~ V> O Q ,i 2 2 J .4.. O J 0 N Q , I J lu II — 'm W,05 Z O 0 Z __ _. ti ;' HlomaPrS - 11 _ . y U v1 h h h h b n g O .E - O ti E U Q v h N o o U q O f 1^ C_ ^7 • it) io '� b C V h b n O, O q 30 ~ O >, O 2 ---.1 a' 3 Q O V v Q b b b b b b O b b ^ N N N N ^'1 ^'1 ■ '7 � ° i t - go � ° 1 Q Ct it Lt CZ '' tiro o m C' v^ a U v h , o m O g N b . ..WV . ..WV .,9 -.F a p N N N h " 1 ^h . c m o� 0 v v • • STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725-090-55 CITY RESOLUTION RAIL GRADE CROSSING TRAFFIC CONTROL DEVICES AND FUTURE RESPONSIBILITY 10/98 FINANCIAL PROJECT NO. ROAD NAME OR NUMBER COUNTY NAME PARCEL & RAN NUMBER FAP NUMBER 42903915701 OCEAN AVENUE VOLUSIA 1 (SIG -G) 00S5 048 J A RESOLUTION AUTHORIZING EXECUTION OF A RAILROAD REIMBURSEMENT AGREEMENT FOR THE INSTALLATION OF GRADE CROSSING TRAFFIC CONTROL DEVICES, AND FUTURE MAINTENANCE AND ADJUSTMENT OF SAID DEVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS; AND PROVIDING WHEN THIS RESOLUTION SHALL TAKE EFFECT. RESOLUTION NO. ON MOTION OF Commissioner (Councilman) seconded by Commissioner (Councilman) the following RESOLUTION was adopted: WHEREAS, the State of Florida Department of Transportation is constructing, reconstructing or otherwise changing a portion of the Public Road System, on OCEAN AVENUE which shall call for the installation and maintenance of railroad grade crossing traffic control devices for railroad grade crossing over or near said highway; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF EDGEWATER FLORIDA; That the City of EDGEWATER enter into a RAILROAD REIMBURSEMENT AGREEMENT with the State of Florida Department of Transportation and the FLORIDA EAST COAST RAILWAY COMPANY, LLC Company for the installation and maintenance of certain grade crossing traffic control devices designated as Financial Number 429039- 1 -57 -01 on OCEAN AVENUE which crosses the right of way and tracks of the Company at FDOT /AAR Crossing No. 271978 -G located near EDGEWATER Florida; and That the City assume it's share of the costs for future maintenance and adjustment of said grade crossing traffic control devices as designated in the RAILROAD REIMBURSEMENT AGREEMENT; and That the Mayor and City Clerk be authorized to enter into such agreements with the State of Florida Department Transportation; and the FLORIDA EAST COAST RAILWAY COMPANY, LLC Company as herein described; and That this RESOLUTION shall take effect immediately upon adoption. INTRODUCED AND PASSED by the City Commission of the City of EDGEWATER Florida, in regular session this day of , 2012 . Mayor - Commissioner ATTEST: (SEAL) City Auditor and Clerk AGENDA REQUEST C.A. #2012 - CPA -1201 Date: February 10, 2012 PUBLIC HEARING X RESOLUTION ORDINANCE March 5, 2012 BOARD OTHER APPOINTMENT CONSENT BUSINESS ITEM DESCRIPTION: 1 st Reading — Ordinance No. 2012 -0 -02 Amend the Comprehensive Plan to update the Capital Improvements Element (CIE) and the accompanying Capital Improvements Program (CIP). APPLICANT /AGENT: City of Edgewater REQUESTED ACTION: Amend the Comprehensive Plan to update the Capital Improvements Element (CIE) and the accompanying Capital Improvements Program (CIP). BACKGROUND: The CIE identifies the capital improvements that are necessary for implementation of the Comprehensive Plan and ensure maintenance and achievement of Level of Service (LOS) standards for concurrency- related facilities, i.e. transportation, potable water, sanitary sewer, schools, recreation and open space, stormwater and solid waste. The Five -Year Capital Improvement Schedule no longer has to be financially feasible pursuant to the 2011 Community Planning Act (HB7207). Projects necessary to ensure that any adopted level -of- service standards are achieved and maintained for the 5 -year period must be identified as either funded or unfunded and given a level of priority for funding. Comprehensive Plan Consistency The amended CIE shall be submitted to the Florida Division of Community Planning after adoption. Other Matters At their regular meeting held on February 8, 2012, the Planning and Zoning Board voted 7 -0 to send a favorable recommendation to City Council for the annual update and amendments to the Capital Improvements Element (CIE) and the accompanying Capital Improvements Program (CIP). STAFF RECOMMENDATION: Staff recommends approval of the annual update and amendments to the Capital Improvements Element (CIE) and the accompanying Capital Improvements Program (CIP). ACTION REQUESTED: Motion to approve Ordinance 2012 -0 -02; the annual update and amendments to the Capital Improvements Element (CIE) and the accompanying Capital Improvements Program (CIP). FINANCIAL IMPACT:(Finance Director) N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO PREVIOUS AGENDA ITEM: YES NO X If so, DATE: AGENDA ITEM # Respec ully submit ed, Concurrence: , :C LI, CACs Darre ' Lear Robin L. Matusick Development Services Director Paralegal 1 0----- Tracey . Barlow City . nager rlm ORDINANCE NO. 2012 -0 -02 AN ORDINANCE OF THE CITY OF EDGEWATER AMENDING THE COMPREHENSIVE PLAN ORDINANCE NO. 2011 -0 -01 AS AMENDED, BY AMENDING THE COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT PROVIDING FOR PUBLICATION, HOLDING PUBLIC HEARINGS, TRANSMITTING THIS ADOPTED COMPREHENSIVE PLAN AMENDMENT TO THE FLORIDA DIVISION OF COMMUNITY PLANNING AND ANY OTHER UNIT OF LOCAL GOVERNMENT OR GOVERNMENTAL AGENCY THAT HAS REQUESTED A COPY OF THE PLAN AMENDMENT; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, from time to time it becomes necessary to amend the City of Edgewater Comprehensive Plan, and WHEREAS, the laws of Florida require the City to update the Capital Improvements Schedule annually. WHEREAS, the existing Capital Improvements Element includes the 5 -year schedule of projects that must be updated to reflect the City's current 5 -year plan, and WHEREAS, the Planning and Zoning Board, sitting as the City's Local Planning Agency, held an advertised Public Hearing pursuant to 163.3184(11) & 163.3174(4) (a), Fla. Stat. (2011), on Wednesday, February 8, 2012 on the proposed Plan Amendment and following that Public Hearing voted and recommended that the City Council approve the aforesaid Amendment to the City's 2011 Comprehensive Plan; and WHEREAS, the City Council hereby declares that the purpose and intent of the proposed amendment to the Comprehensive Plan is to guide future growth and development; encourage the best use of land, water and other resources to promote and protect the general welfare of the public. Stfac-k-thfeugh passages are deleted. 1 Underlined passages are added. #2012 -0 -02 NOW, THEREFORE, BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA: PART A. AMENDMENT. Amending the Capital Improvements Element hereby described in Exhibit "A ". PART B. PUBLICATION. Notice of this proposed change of the Edgewater Comprehensive Plan shall be published in the manner prescribed by 163.3184(11), Fla. Stat. (2011). The advertisement shall substantially be in the following form: Notice of Comprehensive Plan Amendment The City of Edgewater proposes to adopt the following ordinance: ORDINANCE NO. 2012 -0 -02 AN ORDINANCE OF THE CITY OF EDGEWATER AMENDING THE COMPREHENSIVE PLAN ORDINANCE NO. 2011 -0 -01 AS AMENDED, BY AMENDING THE COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT PROVIDING FOR PUBLICATION, HOLDING PUBLIC HEARINGS, TRANSMITTING THIS ADOPTED COMPREHENSIVE PLAN AMENDMENT TO THE FLORIDA DIVISION OF COMMUNITY PLANNING AND ANY OTHER UNIT OF LOCAL GOVERNMENT OR GOVERNMENTAL AGENCY THAT HAS REQUESTED A COPY OF THE PLAN AMENDMENT; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY AND PROVIDING FOR AN EFFECTIVE DATE. A public hearing on the ordinance changing the Comprehensive Plan will be held on March 5, 2012 at 6:00 p.m. at the Community Center, 102 N. Riverside Drive, Edgewater, Florida 32132. PART C. PUBLIC HEARINGS. As a condition precedent to the adoption of this ordinance amending the City's 2011 Comprehensive Plan, the City Council shall hold at least two advertised public hearings on the StfuelE-thfeugh passages are deleted. 2 Underlined passages are added. #2012 -0 -02 proposed comprehensive plan or plan amendment as follows: The first public hearing shall be held at the transmittal stage pursuant to subsection 163.3184(11) (b), Fla. Stat. It shall be held on a weekday at least 7 days after the day that the first advertisement is published. The second public hearing shall be held at the adoption stage. It shall be held on a weekday at least 5 days after the day that the second advertisement is published. 163.3184, Fla. Stat. (2011). PART D. CONFLICTING PROVISIONS. All ordinances and resolutions, or parts thereof that are in conflict with this ordinance, are hereby superseded by this ordinance to the extent of such conflict. PART E. EFFECTIVE DATE. This ordinance shall become effective upon its final adoption and as provided by general law. PART F. SEVERABILITY AND APPLICABILITY. If any portion of this ordinance is for any reason held or declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or circumstance, such holding shall not affect its applicability to any other person, property, or circumstance. PART G. ADOPTION. After a motion by with second by , the vote on the first reading of this ordinance held on March 5, 2012 is as follows: StfuelE-threugh passages are deleted. 3 Underlined passages are added. #2012 -0 -02 AYE NAY Mayor Mike Thomas Councilman Justin A. Kennedy Councilwoman Gigi Bennington Councilman Mike Ignasiak After a motion by with second by , the vote on the second reading/public hearing of this ordinance held on , 2012 is as follows: AYE NAY Mayor Mike Thomas Councilman Justin A. Kennedy Councilwoman Gigi Bennington Councilman Mike Ignasiak PASSED AND DULY ADOPTED this day of , 2012. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: Bonnie Wenzel Mike Thomas City Clerk Mayor Robin L. Matusick Paralegal For the use and reliance only by the City of Approved by the City Council of the City of Edgewater, Florida. Approved as to form and Edgewater at a meeting held on this day legality by: Aaron R. Wolfe, Esquire of , 2012 under Agenda Item No. City Attorney . Doran, Sims, Wolfe & Kundid EXHIBIT A Strucleugh passages are deleted. 5 Underlined passages are added. #2012 -0 -02 ■ OF EDG CTTY FL 1 .„..,.,c, .,moo ¢ ,. .� ,.�w,.a- �.. +� - # . t or , at City of I Inc. 1951 ERI CAPITAL IMPROVEMENT PROGRAM FY 2010 2011 TO 2014-2015 TO 2015 -2016 FY 2011-2012 The Capital Improvement Program as set forth in this document is a long range planning tool for the City of Edgewater. The document reflects five years of capital outlay with the first year officially adopted as part of the fiscal year 1 2011 -2012 budget by the City Council. The remaining years in the CIP serve as a planning guide, which is reviewed annually. The Capital Improvement Program (CIP) provides a planned and programmed approach to utilizing the City's financial resources in the most responsive and efficient manner to meet its service and facility needs. The CIP serves as a "blueprint" for the future of the community. Development of the CIP requires integration of financial, engineering and planning functions. The CIP also incorporates needs identified in the Capital Improvements Element (CIE). The CIE focuses on anticipated infrastructure requirements for six facility types required by the State of Flor- ida, Parks & Recreation, Solid Waste, Stormwater, Transportation, Water and Wastewater. The CIE focuses on service level standards and the land use plan adopted by the City Council in order to preclude deficiencies in adopted level of services. The CIP is developed to achieve the following results: * Consolidating and coordinating all department requests with the goal of reducing unnecessary delays and coordinating individual departments' improvement programs. * Establishing a system of procedures and priorities by which each proposal can be evaluated in terms of public need, the comprehensive planning of the area and the interrelationships of projects and cost requirements. * Scheduling capital projects over an extended period so the most efficient financial plan for the CIP can be achieved. * -. -- -- * Successfully implement level of service standards for public facilities as outlined in Florida Statutes Chapter 163. pay t of which ,tales. Pi uuide that public facilities and se, vices meet ur exceed the stundu► ds and u; e available when needed fur the development, or that develupmetti orders and permits ar conditioned un the availability of these public facilities and services necessary to serve the proposed development. Nut litter than one year after its due dale established by the state lund planning agency s rule for submission of local comprehensive plans pursuant to ES. 163.3167(21 u locul yovernrnent shall not issue u development order or permit which results in u reduction in the level of services for the effected public facilities below the level of services provided in the comprehensive plan of the local government. Table 1 • City of Edgewater Capital Improvement Schedule Fiscal Years Ending 2011 -2015 2012 -2016 Project* Fiscal Year 2010 -2011 2011 -2012 1 2012 -2013 2013 -2014 1 2014 -2015 1 2015 -2016 Total Carry Forward FINANCE DEPARTMENT: 387.905 YMCA HVAC Upgrade $96,615 $96,615 Renevatien $62,250 WAG Current Ycar Unrcscrvcd $2326 $ $87,905 Finance Dept. Totals WW 064491 FIRE DEPARTMENT: 3807,979 32,060,357 Station 55 Replacement $2,060,357 $807,979 $ 2 5 060 7 357 Fire Dept. Totals $2, ENVIRONMENTAL SERVICES: WWTP building printing, survey, 3311,800 geotech 3311,800 367.343 367,343 2.5 MGD Wastewater Treatment Plant $7,500,000 $6,500,000 $14,000,000 SE Service Area Reclaimed Improvements $5,000,000 $5,000,000 Wells 21 -24 and raw water mains $2,300,000 $2,300,000 $4,600,000 29th Street Pipe Crossing $115.665 3115.665 Stormwater Master Plan 325.000 325,000 00 Replacement of 2" Water Lines $50 350,000 350,000 $50,000 3150.000 $125,000 3125,000 Water Line Enhancement WON 4100 353.420 353.420 Reclaimed Water Storage Project $18000 3100.000 $100,000 ,gee Reclaim Water Improvements $50 $100,000 3100.000 Claricone Painting $1 -50,000 3150,000 3150,000 RTU Upgrades $'30,000 330,000 330,000 Sliplining Sewers 3280,A80 3200,000 $200:000 3100,000 3100,000 3100.000 3300.000 Lift Station 1 Rehab $150,000 312.066 3137.934 3150,000 Lift Station Pumps 325.000 325,000 Enginccring study for color & DBP 320,000 X8 Unforcsccn Projccta 3261,353 3261,353 Reclaimed Water Line Extensions $50,090 350.000 350,000 Reuse Pump Station 3330,000 $330,000 3330,000 Sludge hand, emergency power, lab $7- 50 3750.000 3750,000 Table 1 City of Edgewater Capital Improvement Schedule Fiscal Years Ending 2011 -2015 2012 -2016 Project* Fiscal Year 2010 -2011 2011 -2012 2012 -2013 2013 -2014 2014 -2015 2015 -2016 Total Contract Administration $375,725 $375,725 10% project contingency bid $418,500 $418,500 Barscreen and headworks $250,000 $250,000 Influent Pump Station $300,000 $300,000 Internal recycle pump station $175,000 X009 $175,000 BTU Train #1 & #2 $500,000 $509,000 $500,000 Chlorine, SO2 and Alum Feed $330,000 $3330,999 $330,000 Clarifiers, RAS & WAS pumping 3435.000 $435,000 $435,000 Third Clarifier Building $800,000 $800,090 $800,000 Filters $30,000 $39,999 $30,000 CL2 Contract $285,000 $285,000 $285,000 Polymer Station Replacements (3) $50,000 350.000 Roof Replacements at WTP $25,000 $25.000 Lime Slaker Replacements $300,000 3300.000 Educational component Eastern 8 Shores $37,750 325.750 $25,750 Unspecified Water $200,000 $200.000 Unspecified Sewer $200,000 $200,000 Unspecified Reclaimed $50,000 $50,000 Sidewalk Repairs $50.000 $50,000 Land Acquisition for new Public Works Site (Refuse). $266,562 $266,562 Land Acquisition for new Public Works Site (Stormwater) $50,000 $50,000 MIEX Pretreatment Improvement at ARTWTP $1000.000 33,000,000 Pearl-Stteet-Stermveater Improvcmnnt Projcct $159,,000 8 Hart Avcnuc CIP Projcct X0;000 X000 Hart Ave. Design and Grant Application 3125.000 $600,000 $725,000 Lamont Street & Riverside Drive CIP Project $2- 50,990 $250,000 $250,000 East Palm Way & Riverside Drive CIP Project $250,000 $250,000 $250,000 East Turgot Avenue & Riverside Drive CIP Project $ $225,000 $225,000 $ 4 5 450 3 000 2 $, 011,E $17,655,000 $9,075,000 $31,893,128 Environmental Services Totals $1,688 $453,481 $6,734,484 $15,500,000 $9,200,000 $3,675,000 $35,562,965 LEISURE SERVICES: Kennedy Park Renovations Phase II $290,000 $290,000 Dog Park $50,000 $50,000 Mango Lake Park $500,000 $500,000 Hawks Park Improvements $120306 $120,306 $840 Parks and Recreation Totals $120,306 $840,000 960,306 PUBLIC WORKS: $500,000 Road Repaving $150,282 $150,000 $500,000 $500,000 $500,000 $500,000 $2,150,000 Signalize SR442 @ I -95 $287,546 $287,546 Table 1 City of Edgewater Capital Improvement Schedule Fiscal Years Ending 2$112015 2012 -2016 Project* Fiscal Year 2010 -2011 2011 -2012 2012 -2013 2013 -2014 2014 -2015 2015 -2016 Total 1573,428 30th Street Sidewalk 06,619 US 1 Sidewalk Survey & Design 11.500.000 11500.000 Indian River Blvd. Extension (approx. 1 mile) $1,601,160 14.604.160 $4,604,160 $573,428 $5,3��66 $500,000 $736485607 Public Works Totals $7565901 $1,650,000 $5,391,706 $500,000 $500,000 $500.000 $8.541,706 Total Carry Forward FY 2011 $1,469.312 $6, $3,384,225 $18,155,000 $9,575,000 $ 42 0 03 Y 283 All Projects Totals $4 Projects �« 7357 � $2,223,787 12,966,190 $16,000,000 $9,700,000 _ $4,175,000 $45,064,977 *Projects in Fiscal Years 2013 -2016 are currently unfunded. CAPITAL IMPROVEMENT PROGRAM TOTAL FUNDING SOURCES FY10 -11 FY11 -12 FY12 -13 FY13 -14 FY14 -15 FY 15 -16 FIVE YEARS CCU Forward General Fund Transfer from General Fund 5150,282 $4,801,706 $50,000 55,001,088 150 000 5$ 0,000 500 000 500 000 $500,000 51,700,000 FRDAP Grant $790,000 $790,000 Transfer from Grant Fund - DOT 5454 51600,000 $1 573 ■6 51,500,000 Transfer from Grant Fund - CBDG $06 $120.306 506 ;87905 $120,306 Developer $4,891,706 $4,891,706 Local Option Gas Taxes $600,900,00 $500, 000.00 $ 500,,900.00 $500,000 700 52,000- $500,000 51441467 51,1-41 5161,653 5151,653 Transfer from Fire Impact Fees 6239000 12 -9,000 8$ 2,979 Transfer from Debt Service $700,004 1704,000 725 000 Interest 51,355 51,356 5.3,221 563,221 General Fund Totals $2,978,449 55391,706 51,340,000 5500,000 $500,000 500 000 59,502,012 - 51,770,306 56,231,706 Water and Sewer Fund Transfer from Operating Revenues 4,924 4490000 1, 304, 226 1,260,000 2,356 57498,165 5162,068 713897 454$ 0,0 $150,000 $450,000 51,925,783 Debt Proceeds 15456400 -- ---- -- 6,300 522 $5,104,225 55,104,225 Unfunded $14,800,000 $8.800,000 53,000,000 526,600,000 Prier Years 5351 5300,000 5300,000 5200,000 5100900 51-00,000 1200 Water and Sewer Fund Totals $1,376,153 51, 180, 900 81, 394, 225 537 ,405,000 58,850,000 530,205,378 165 2.066 $5.817.922 515,250,000 58.950,000 53,450,000 533.629,988 Stormwater Fund Transfer from Operating Revenues 275,000 250 656 5250,000 225,404 51,660 $291,415 $600,000 25$ 0.000 222$ 5.000 51,616,415 T-r-a9sfex4rem-Gr-814S-F-WW1 -37,760 537 Stormwater Fund Totals $ 312,750 $ 250,000 $ x50,000 $ 250,000 $ 225,000 $3 $211,_4* $61A11121:1 5250,000 5225,000 51,616.415 Public Works Complex Fund Transfer Refuse 266 562 266 562 Transfer Stormwater 50 MO 50 000 Public Works Complex Funds Totals $316,562 5316,562 Total Carry Forward FY 2011 81,469.312 Total Revenues from All Sources $ 4,667,,352 $ 6,821,706 $ 3,384,225 $ 18,155,000 $-9,575,900 $42,603,283 $ 2,223,787 $ 12,966,190 $ 16,000,000 5 9,700,000 84,175,000 $ 45,064,977 , SUMMARY OF CAPITAL IMPROVEMENTS Facility Type FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY14 -15 FY15 -16 Total Carry Forward Finance Department $161,191 $161,191 $87,905 Fire Department $2,060,357 $2,060,357 $807.979 Environmental Services $1,688,903 $4 $2,011,225 $47 $9 $31,803,128 $453,481 $6,734,484 $15,500,000 $9,200,000 $3,675,000 $35,562,965 Leisure Services $120,306 $840,000 $84,0,088 $960,306 Public Works $756 $6394706 $500,000 $500,000 $500,000 $500,000 $7,648,607 $573,428 $1,650,000 $5,391,706 $8,541,706 Total Carry Forward FY 2011 $1,469,312 Total Capital Improvements Funded $4 $6421.706 $3,384,225 $1 55 $9157-51000 931 $2,223,787 $2,223,787 Total Capital Improvements Unfunded $12,966,190 $16,000,000 $9,700,000 $4,175,000 $42,841,190 Total Capital Improvements $2,223,787 $12,966,190 $16,000,000 $9,700,000 $4,175,000 $45,064,977 SUMMARY OF COMMITTED AND PLANNED FUNDS Fund FY 10 11 FY 11 -12 FY 12 -13 FY 13 -14 FY14 -15 FY15 -16 Total General Fund $2,078,410 $5 $1,340 $500,000 $500,000 $10,710,155 $1,469,312 $1,770,306 $6,231,706 $500.000 $9,214,466 Water and Sewer Fund $1,376,153 $1,180,000 $1,394,225 $17,405,000 $84507000 $30 $162,066 $5,817,922 $15,250,000 $8,950,000 $3,450,000 $33,629,988 Stormwater Fund $312,750 $250 $650 $250,000 $225,000 $1,687,750 $291,415 $600,000 $250,000 $225,000 $1,616,415 Public Works Complex Fund $316,562 $316.562 Total Carry Forward FY 2011 $1,469,312 Total Committed and Planned Funds $4,667 $6,821 $3 $ $91,75 -000 $42403483 $2,223,787 $12,966,190 $16,000,000 $9,700,000 $4,175,000 $45,064,977 ' OCOOCO N 0(0000000(0 N 00 00 0000000(0 Nr e- OM O ' O OM00000e -t() O N 6 c 0e- N O OOOOOOd'Is N tl7 CA N O CA O CO U) 00 tF 0 0) v 0 0 CO 0 0 N e N O O ON LO CON to N 0 N N V Cr; 0 . N . .- ... .47 N 1- 49 fg 69 Ea ' 0 0 0 0 0 0 0 CO CD 6 to V- O 0 I O 0 N- (f r la N N ffl 40 f9 69 O ' O 0 0 0 0 it, r 0 0 e- 0 0 a' t0 t 0 t0 t0 o N VI 69 fg fA O O O 0 o O O O v. c%) 0 0 tr) • 0 0 N N 69 40 ca 69. ' o o CO CO 6' o o 0 o CO o o o0 O O O O O (0 ct O M O or � o 000 -t0 r-. _ M %- N O) t0 O) co • 0 0) 1 0 0 CO CO N. co 00 N N .t0 N v CO N N N Cfl .c- vv (6 ' 0 (0 0 CO dpi 0 CO 0 O O N 0 0 0 0 O N 0 0 0 0 0 m w O MOO co Z 0 O N t0 N O e- O O O O O q .., J 0. 0 Vie- r D. 0 r" � "'0 r 0 CC a 3 e- CV " CI I- N LL 0 IL r- 2 Z Z fA fo 69 fA fig Z 69 69 O 2 LU LL > C L o'0 Qa 2 y W J O o a H LL Q N w m o E E p) N F- aC7 Z c co �� LU a7 d 0 } 3 > v 01 W C to 3 E m 0 c O > > O c LL m o > m 0) u :� m� n. E_� m c to >N . O O W C O co 3 0 ` 4141, n C9 3 o E 0- . ° v Y a � , Q = CLL O tY 3a 0 c (p 0 ` ' 0 5 a i u I =v >. ' � w a) D b y )- 0 f C a co Q V., �..{ aO - � 0 cc2�DYD2t O � N C) 0 el �T�� .0 co w y d .y, (n W w r O o e- N E 000000000 N 0 N O M �7 0 00000000 i ! 0.' : O 0) a- O W C Z t0 t0 Cn 10 t0 t0 t0 LL) t0 O) 'd. r e- C . (fl f U CO ( O O C O C O (O O D. '^ 'd' 0 d V e MMM 0 COo W00 W W W 100 U V O t �) to CO 10 to t(') *0 O r) d id 4 0 00 0 0a *01010�t (0 *0 *0( N Q 0 0 0 o < 0000 tntntototno(ntno � 0 0 0 O to t0 o 9 O t0 t() 0 t0 M M M CO (0 (' ) (0 (0 (0 ( ) (0 (0 (0 (0 (0 (0 (0 (0 (0 (0 (0 (0 (0 (0 (0 (0 N O " a (900 0 R N O Omf O S S S w o o S o r o o S S 00000 S O o m. S O S o o o 0 0 l m'ri m m 0000m oo� 'rio 'ri'ri00000'ri0000rin00000 p' m 0gm m u " ":28v O m4IMg�� ve o mmm MN V M`-'M VV `-' M OOmN -�S (NO I ... -' R m F : uir‘f v m ... m I 1 S 0 0 p pppp ppp1 S O1 am- 0 00 tt� t O C O O oo b V O V 0000 7 NN.-.0 i 7 N M M ' N MI I i O I 0 1 O O S O S O O S 0 O O 0 O O O O S S o T I vS 0 N m m N m a ml O p e C0op� H H 0 0 O I 0 ss 0 666-6 s 0 0 0 , �0 8 O' a - - 0 0 0 0 0 0 O " V 00 � fh 00 0000 �� m m o M N O V LO I N v ,, :. - i o . N m i rnog'ogiogo §W250000g§000000govH ,MV 1 1.000 0001011�' '0O 010'0000 O'000 00 f"11. I N O tgO mOMmc91%MO�O �� N M V N'DMNV M`-'m SM7 `�'�m O m o p `� o N N f9 691 gNs m o 7 a mN mi l E'- tO , N " r mg.-'-- 51?) z � ` 69 Z �` et* 01 0 Rijn. d'oa ao 4 - Z w a w E m 3 w-V Z E a E �d z R - a "s LL�g - s O > K a a d m m o .c v -5 L e 1=1. t f ' E F- W K N� a m '7 w .a E a Q .5 4 0 ,-.,,.."E E S _ w a c dJ W N . � ° h C a g L c m � 1.9. m v a ql Z � E m O , c v, 5 1 2 E P.,' 2 v v g 9 a c c W g A f 0 h a`' 1O z l g t ` c f ; t 7 , '3 a$ - 4 t 5 ' A 0 Yi c w P . J U �i .. Q e n d' F C U ,c 5 a E E E aC 'a .a m C7 v cl � .� Q L° m c O m c $: & 2 2:S c Ea E`, E . S �o n bv.E .-• .n aa 1- 1-0D t- mui00 .r$c�uu6t�.S. L40,:2° oLTINn .7 12 1 c e m m 5a V O Q N O1 B O O O O O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5 g w e vv v v. 44'4 4�{. m 44444 vg , m '29 j c'� m�mm�m m� m m tggmmmmggm13 a m o 0 0 0 0 0 p 0 0 p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o c o pp 0 0 0 °' m O m m s A m m m m m m 8 g g g 1 � m m m m m m m m m m m m m m m m m "� o Q (0 n222oq �o cl ° j 'n' 2m (0 ( 00W) j � ""9"?u ° g 6 o 2 s Q � ' b u) ow. o4,6m'nuS n n our A 5,0Lo n ' rg o mm mmm'2"1i0,2 u 2 'Mo'o'n' 00 u� m� m vj n nam n c� n 2 g 1 q r? n 2 i4 ,,, ;4444i4i4iziiiiiiiiiiiiiiizi i D C LL <V a 0 m N co 2 O O 00100000 1n • ;1.1 d 0U, CID 0000 Oh000000 et N W O A- 0 N N.- N 10 10 N O O e 0 F' N 04 Et, 64 Et, E!T 0 0 . 0 0 O O 0 O Lei 1.6 eo t0 O O e ' N N 0 N (p N N a> N � 0 N N Et, Et, (0 69 Et, O O 0 0 O O O 0' O r O O 0 0 cNi • N r N d' r O a N N Et, Et, 69 69 Et, O 0 6' 6 a CD 0 0 0 O 0 O O O O .71 ' O O e• l!) t4) CO N N M N v r r o 0 N N VT Et, E9 Et, CO 0 O O O O Z Z n o O O O O J F- r O O • O O 0. U (O O N (0 CO 2 W N N 0 2 a Et, Et, EFT Et, Et, LL � ..I OQ 1 N O O to O O (f) O In W ce F_ a v v mr oo v U 3 0. tc �' N N a p N CV CI). O N r J m LL N W 1- , J Z EFT Et, z LL Et, Et, to to Et, EA LL 0 D O c e IX 4( 1 w � U it W > u O F- c u) rn 0 m c m c R m E v ea O a Z 0 Z 0 0 0 O v Q 0 O m c 0 3 m -5 W a) m c W c ( v i N m mvwC7L�m CC E an. m > > •- co , co CO 0 at m w a 03 au �> > E L a an d g .c W N m N m fA E rn j Tj ,Q ? ■J E > m 7 J by Q y Q C O l' F- F 0OW co co W F co 'Y et • c n a i a u c 0 Y LL � W N co U) E 0 0 0 0 0 0 0 N � 0 c 1 0/ co 0 0 00 0000 _ 0C co C d W c Z a) ui 66666 O c 9 -- :r..• O DOOOOOroCOOO a » O > > c a i 000000 PI PI u) 0 ( o 0 0 O 10 10 10 CO (00n CO 1 U .1' Q V 6 V a 10 1 18) VI t[) u ( m 0 4 10 0 0 0 0 0 0 Ct 9 LOO V) OOOO CM 0 0) o E n a o vetvvaNI- v co NI- v NI- v er Ni- v ■ ( 0 a J & \\ 7 \ .S G © . 0 0 2N 46 \ I- I- to _ _ _ ' 10 IA T k - _ _ 10 10 T k 0 n • _ _ _ N T k k ® _ _ n k k k � / a o a _ (D c 4 m' 0 ( A \ \ k k _ to _ _ 0 7 o 7 z 7 a 0 O. csa <00 - � eV 2z2 z ea- _ z _ 0 a /k � u I-a. « ■2 _ § L- §E§ 0 0% E . to E $ z 2§ Utz 2 0 % >0 ■ k ' & LT re° § ( U) 0. \ �/ 0 Q W CO k k 0 t th k j _ 9 j cc 1- 13 ® F - e 0 a - i co \ W r. / 2 U) } , & W / / Tr al c } (0 ak i 0 Cff § C00 d 0 8 m§ 8' \ \ R §§ < (0 val 0 0 $ §§ , \ City of t w G E WATER Inc. 1951 CITY OF EDGEWATER COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CHAPTER IX CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT TABLE OF CONTENTS A. INTRODUCTION 1 B. CAPITAL IMPROVEMENTS INVENTORY 2 1. Needs Derived from Other Elements [9J-5: 6 2 2. Existing Financial Resources 7 3. Local Revenue Sources F7-24: .] 7 4. State Sources [ . .] 11 C. FEDERAL AND STATE GRANTS AND LOANS [9J -5.016 (1)(C), F.A.C.] 13 D. LOCAL POLICIES AND PRACTICES [9J 5.016 (2)(A), F.A.C.] 16 1. Level of Service Standards [9J 5.016 (2)(a),- C] 16 2. Capital Improvements Program (CIP) [ FA-7Q] 17 3. Impact Fees [9J 5.016 (1)(c), F.A.C.] 18 4. Utility Service Areas [9J 5.016 (1)(b), F.A.C.] 18 5. User Charges and Connection Fees [9J 5.016 (1)(c), F.A.C.] 19 6. Concurrency Management System 19 7. Mandatory Dedication or Fees in Lieu Of 20 8. Moratoria 20 E. FINANCIAL ANALYSIS 21 1. Fiscal Assessment [9J 5.016 (2)(b), F.A.C.] 21 F. GOALS, OBJECTIVES, AND POLICIES 31 Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX - ii CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT A. PUBLIC FACILITIES, CAPACITIES AND LEVEL -OF- SERVICE INVENTORY FOR CONCURRENCY MANAGEMENT CM 1 1. Transportation CM 1 2. Sanitary Sewer CM 1 3. Potable Water CM 2 4. Solid Waste Disposal CM 2 5. Stormwater Drainage CM 2 6. Recreation and Open Space CM 2 7. Public Schools CM 3 B. CONCURRENCY ASSESSMENT CM 3 1. Sanitary Sewer, Solid Waste, Drainage, and Potable Water Facilities CM 4 2. Parks and Recreation Facilities CM 4 3. Transportation Facilities CM 5 4. School Facilities CM 6 C. GENERAL RULES FOR CONCURRENCY ASSESSMENT CM 6 1. Existing Deficiencies CM 6 2. Approved Impacts CM 6 3. Phasing CM 7 4. Time Specific Approval CM 7 5. Additional Information CM 7 6. Transportation CM 7 7. Sanitary Sewer CM 8 8. Potable Water CM 8 Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX - iii CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT 9. Solid Waste CM 8 10. Stormwater Drainage CM 8 11. Recreation CM 9 D. GOALS, OBJECTIVES, AND POLICIES CM 10 LIST OF TABLES Table 1: City of Edgewater Capital Improvement Schedule Fiscal Years Ending 2011 2045 2012 -2016 3 Table 2: 2011 2015 2012 -2016 Volusia County School District Five -Year Work Program 6 Table 3: Adjusted Taxable Income Projections 22 Table 4: Ad Valorem Tax Yield Projections 22 Table 5: Revenue Projections Affecting Capital Improvements 23 Table 6: Expenditure Projections for Scheduled Capital Improvements 25 Table 7: Debt Service Expenditure Projections 26 Table 8: Annual Operating Expenditures 27 Table 9: Fiscal Assessment No. 1 28 Table 10: Anticipated Increase in Ad Valorem Tax Revenue Projections 29 Table 11: City of Edgewater Five Year Schedule of Improvements Fiscal Years Ending 2011 2015 2012 -2016 41 Table 12: Long Tenn (10 year) Transportation Improvements 43 Table CM -I: Level -of- Service Standards CM 13 LIST OF FIGURES Figure 1: Federal Grant Agencies and Program Titles 15 Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -iv CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CHAPTER IX CAPITAL IMPROVEMENTS ELEMENT A. INTRODUCTION The purpose of the Capital Improvements Element (CIE) is to evaluate the need for public facilities as identified in other Elements of this Plan. In addition, the Capital Improvements Element will present an analysis of the fiscal capability of the City to fund needed public facilities, recommend financial policies to guide the funding of those identified improvements, and to schedule the funding and construction of improvements in a manner necessary to ensure that capital improvements are provided when required. Needed capital improvements are those which are necessary to meet the adopted level of service (LOS) standards identified in other Elements of this Plan. The City's public facilities which require identification and funding are: • Transportation Element — Roadways which are under the jurisdiction of the City, and those roadways which the City wishes to aid in funding improvements. • Sanitary Sewer Sub - Element — Sanitary sewer treatment and effluent disposal facilities necessary to serve the existing and future population of the City. In addition, recommendations for capital improvements and policies to ensure adequate sanitary sewer collection facilities. • Solid Waste - Sub Element — Solid waste disposal facilities to service the City's existing and future population, coordination with Volusia County to ensure those facilities are available when needed and recommendations for adequate solid waste collection methods. • Stormwater Sub - Element — Drainage systems necessary to meet recommended LOS standards for stormwater quality and conveyance and coordination with Volusia County for improvements to systems in basins which serve the City but are outside its jurisdiction. • Potable Water Sub Element — Potable water treatment facilities necessary to service the existing and future population of the City. In addition, recommendations for capital improvements and policies to ensure adequate potable water delivery facilities. • Recreation /Open Space Element — Recreation facilities and land areas necessary to meet the recommended LOS standards. The Capital Improvements Element will also present methods to ensure "concurrency" as defined and required in Chapter 163 F.S. Chapter 9J 5.003 and 9J 5.016, Florida Adminiatrativc Code The Element will also present methods to monitor the "Concurrency Management System" as defined and required in Chapter 163 F.S. Chaptcr 9J 5.003 and 9J 5.0055, F.A.C. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -1 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT B. CAPITAL IMPROVEMENTS INVENTORY 1. Needs Derived from Other Elements The analysis documented in the preceding comprehensive plan elements have identified facility improvements needed to meet the existing service deficiencies and those needed to meet the demands of future growth. The geographic service areas and locations were identified for major public education and public health system components. System components whose service areas include the City are identified in the list in Table 1. The public education system is operated by the Volusia County School Board, and the public health systems are operated by the Volusia County Health Department. The Volusia County School Board presently bases its needs assessments on the findings of the Educational Plant Survey, prepared every five years by the State Department of Education in accordance with Florida Statutes. The last survey was completed in April 2008. The results of this survey indicated a need for a new K -8 school to be built in the City. The School Board, based on this report, has acquired a site for this facility along S.R. 442 in the southwestern section of the City, however there is no anticipated construction date until funding becomes available and enrollment increases. Indian River Elementary School has completed an eleven (11) classroom addition at its location. The remaining educational facilities were noted as being in excellent or good condition and were adequately served by roadways, sanitary sewer, solid waste, stormwater drainage, potable water and recreation facilities. The State Department of Children and Families (DCF) determines the need for new health care facilities with a formula based on occupancy rates, historic use by age group and population projections by age group. Although Edgewater currently has no full- service hospitals, there is Bert Fish Medical Center located just outside the corporate City limits that serves the Edgewater area. Based on growth forecasts a hospital will not be needed before 2030. Halifax Hospice operates a 12 -bed patient care facility located at 4140 S. Ridgewood Avenue in Edgewater. Individual capital improvement needs identified in this Element are, for the most part, those improvements, which cost $25,000 or more and are generally non - recurring purchase items. The capital improvements identified in the other elements of this Comprehensive Plan are listed with a brief description in Table 1 along with their estimated costs and projected year of expenditure. The improvements are listed by type of service, related to the various elements of the Comprehensive Plan. As required by Scction 9J 5.016, F.A.C., The Capital Improvements Element addresses cxisting and future capital improvements needed for at least the first five • - - - . - - - - = - - ' : to ensure adopted level of service standards are achieved and maintained for a 5 year period. Therefore, Table 1 lists Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -2 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT improvements identified for the years 2011 2015 2012 -2016 as well as projects from fiscal years 2010 -2011 that are being carried forward. [9J 5.016 (2)(c), F.A.C.] Funding sources for these capital improvements are listed in Table 11. Table 2 identifies the Volusia County School District Five - Year Work Program which must be referenced within in City's CIE per the Public Schools Facility Element. Table 1: City of Edgewater Capital Improvement Schedule Fiscal Years Ending 2011- 2015 2012 -2016 Project* Fiscal Year 2010 -2011 2011 -2012 1 2012 -2013 1 2013 -2014 1 2014 -2015 2015 -2016 Total Carry Forward FINANCE DEPARTMENT: $87,905 YMCA HVAC Upgrade $96,615 $96,615 Council Chambcr Bathroom Refievatien $62,250 $62,250 Current Ycar Unreserved $2326 $-2-3-26 $87,905 Finance Dept. Totals $16 $16 FIRE DEPARTMENT: $807.979 $2,060,357 Station 55 Replacement $2,060,357 $807.979 $2,A60,367 Fire Dept. Totals $2,060,357 ENVIRONMENTAL SERVICES: WWTP building printing, survey, $314,800 geotech $3314 $67,343 $67,343 2.5 MGD Wastewater Treatment Plant $7,500,000 $6,500,000 $14,000,000 SE Service Area Reclaimed Improvements $5,000,000 $5,000,000 Wells 21 -24 and raw water mains $2,300,000 $2,300,000 $4,600,000 29th Street Pipe Crossing $115,665 $115.665 Stormwater Master Plan $25,000 $25,000 $20000 Replacement of 2" Water Lines $50 $50,000 $50,000 $50,000 $150.000 ::: _.... .... ' $125,000 $1' Water Line Enhancement $100 7 000 $100,000 $53,420 $53.420 Reclaimed Water Storage Project $100,000 $100.000 $100,000 $50,000 Reclaim Water Improvements $50,000 $100.000 $100.000 Claricone Painting $1- 50,000 $150,000 $150,000 RTU Upgrades $30,000 $30,000 $30,000 Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -3 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Project* Fiscal Year 2010 -2011 2011 -2012 2012 -2013 2013 -2014 2014 -2015 2015 -2016 Total Sliplining Sewers $200 $200,000 $200;000 $100,000 $100,000 $100,000 $300,000 Lift Station 1 Rehab $150,000 $12,066 $137,934 $150,000 Lift Station Pumps $25,000 $25,000 leering study for color & DBP $20,000 $20,000 Unforcsccn Projccts $261,353 $261,353 Reclaimed Water Line Extensions $50 $50,000 $50,000 Reuse Pump Station $330,000 $330,000 $330,000 Sludge hand, emergency power, lab $750,000 $750,000 $750,000 Contract Administration $375,725 $375,725 10% project contingency bid $418,500 $418,500 Barscreen and headworks $250,000 $250,000 Influent Pump Station $300,000 $300,000 Internal recycle pump station $175,000 $4-75 $175,000 BTU Train #1 & #2 $500,000 $500,000 $500,000 Chlorine, SO2 and Alum Feed $330,000 $330,000 $330,000 Clarifiers, RAS & WAS pumping $435.000 $43500 $435,000 Third Clarifier Building $800,000 $800,000 $800,000 Filters $30.000 $30,A00 $30,000 CL2 Contract $285,000 $285,000 $285,000 Polymer Station Replacements (3) $50,000 $50,000 Roof Replacements at WTP $25.000 $25,000 Lime Slaker Replacements $300,000 $300,000 Educational component Eastern $37,750 Shores $37,750 $25,750 $25,750 Unspecified Water $200,000 $200,000 Unspecified Sewer $200,000 $200,000 Unspecified Reclaimed $50,000 $50,000 Sidewalk Repairs $50.000 $50,000 Land Acquisition for new Public Works Site ' efuse $266,562 $266,562 Land Acquisition for new Public Works Site (Stormwater) $50,000 $50.000 MIEX Pretreatment Improvement at ARTWTP $3,000,000 $3,000,000 Pcarl Street Stormwatcr Improvcmcnt Projcct $150,000 $450,000 Hart Avcnuc CIP Projcct $65750000 $650,000 Hart Ave. Design and Grant Application $125,000 $600,000 $725,000 Lamont Street & Riverside Drive CIP Project $250,000 $250,000 $250,000 East Palm Way & Riverside Drive CIP Project $230 $250,000 $250,000 Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -4 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Project* Fiscal Year 2010 -2011 2011 -2012 2012 -2013 2013 -2014 2014 -2015 2015 -2016 Total East Turgot Avenue & Riverside Drive CIP Project $225,000 $225,000 $225,000 $1,430,000 $2,044,225 $17,655,000 $9 $31,893,128 Environmental Services Totals $1,688 $453.481 $6.734.484 $15,500,000 $9.200.000 $3,675,000 $35.562,965 LEISURE SERVICES: Kennedy Park Renovations Phase II $290,000 $290,000 Dog Park $50,000 $50,000 Mango Lake Park $500,000 $500,000 Hawks Park Improvements $120,306 $120,306 $84000 Parks and Recreation Totals $120,306 $840,000 960 PUBLIC WORKS: $500,000 Road Repaving $150,282 $150,000 $500,000 $500,000 $500,000 $500,000 $2,150,000 Signalize SR442 @ I -95 $287,546 $287,546 $573,428 30th Street Sidewalk $606 -1 $606,619 US 1 Sidewalk Survey & Design $1,500,000 $1,500,000 Indian River Blvd. Extension (approx. 1 mile) $1,601,160 $4,604,160 $4,604,160 $ 573,428 $5,, 391,706 $508,000 $7648 Public Works Totals $756,901 $1,650,000 $5,391,706 $500,000 $500,000 $500,000 $8,541,706 Total Carry Forward FY 2011 $1.469,312 $6 $3, 384,225 $ $9 $42 All Projects Totals $4, «�52 $2.223,787 12,966,190 $16,000.000 $9,700,000 $4,175,000 $45.064,977 *Projects in Fiscal Years 2013 -2016 are currently unfunded. Source: City of Edgewater Planning Division, 2011 Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -5 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Table 2: 2011 -2015 2012 -2016 Volusia County School District Five -Year Work Program Project Type Fiscal Year 2010 -2011 1 2011 -2012 1 2012 -2013 1 2013 -2014 1 2014 -2015 2015 -2016 New Construction None without additional revenue Total - - - - - - Major Projects at Existing Schools and Facilities Blue Lake Elementary - Classroom Addition 250.000 2,750,000 Portables -Lease 800,000 600,000 500,000 250,000 250,000 250.000 Portables- Move and Compliance 600 500 500,000 40000 400,000 400.000 400 000 300.000 300.000 300.000 1,000 Various Schools -Minor Projects 4 1,300,000 1,300,000 1,300,000 1,300,000 1.300,000 Various Facilities - Facilities Review Projects 4,650 5,000 5 5 5000 5.238.000 4.500,000 4.500.000 4. 500.000 4,500,000 %;505-000 7 400 77;005900 L 9 0900 950 00 0 Total 77,5 3 66.700 ,000 0 6 , 3500,0 e 0 0 6,350,000 6,6 6 9,100,000 Facilities Management Facilities Management — Various Projects 1,811,781 4 4 4 1,000,000 1,581,000 1,581,000 1,581,000 1,581,000 1,581,000 Technology Network, EDP & Communications Equipment 6 6 00000 6000 6 6,000 5,000,000 4,500,000 4,500,000 4,500.000 4.500,000 System Wide Equipment & Vehicles Various Schools & Departments Furniture & 4 4 7;0000 4 7; 00 3 00 0 4,300000 4 Equipment 800,000 800 800.000 800,000 800,000 Buses Transportation Dept — Bus Replacement 1,777,122 4,976,166 4,116,030 4,116,030 4,116,030 Transfers Transfers — Debt Service 51,602,925 51,601,151 51,598,271 51,599,885 51,603,928 51.598.273 51,599.887 51,600,238 Transfers Equipment Leases & Property Insurance 3,407,250 3,107,250 3,107,250 3,107,250 3,107,250 Transfers Maintenance 4- 3 4- 5 4538A8 4- X5007000 }-5gA0 Transfers - General Fund 17.507,250 17.507,250 17,507,250 17.507,250 17.507,250 7A8117G 7038083401 7n811178 To va a4 -rv a�r�o Total Transfers 69.108,401 69.105,523 69,107,137 69,111,178 69.107.488 91 86,5083401 86 90,834,560 91,037 Totals 84.027,401 82.686,523 86,454,167 86.708.208 89.204,518 Source: Volusia County School District, 5 -Year Work Program Adopted 09/13/11 Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -6 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Each capital improvement project is described briefly in Table 1. In addition, the reason the project is identified and estimated total project cost is provided. For ease of review, the projects have been grouped by facility type. As indicated, capital improvement projects have been identified for general, public safety, sanitary sewer, potable water, stormwater, parks and recreation, and transportation facilities. It should be noted that the capital improvement projects contained in Table 1 are not inclusive of all the anticipated capital expenditures by the City during the planning period. Table 1 is limited only to those major components identified by the preceding elements of the City's Comprehensive Plan (CP) in order to analyze development impacts and trends at a level of detail which is both manageable and fairly accurate. [9J 5.016 (2)(c), F.A.C.] The cost estimates for the capital improvements indicated in this Element were developed using standard engineering practice regarding construction costs, in conjunction with information derived from actual construction costs of similar projects, certified bid documents on similar projects and engineering cost estimates conducted on similar projects. 2. Existing Financial Resources The first step in planning capital improvements, as well as arranging the necessary financing through the budgeting process, is to inventory the major sources of funding available to the City. These major sources of funding are expected to contribute a total revenue sum of $39,253,527 $32,916,233 in fiscal year 2044 2012. The revenue sources listed below comprises a working inventory for which the City's ability to fund the needed capital improvements will be assessed. In addition, the current status of each revenue source currently used by the City is indicated. It is important to note that the list below includes all of the major financial resources available to the City and is not limited to the funds which will be used for the capital improvement projects identified in the 5year Schedule of Improvements included in this Element. These currently utilized financial resources comprise, in part, the revenue sources which will be used to fund the identified capital improvements projects. 3. Local Revenue Sources [9J 5.016 (1)(c), F.A.C.] a. Property Taxes (Ad Valorem) Property taxes are normally based on a millage rate (i.e. one mill equates to $1 per $1000 of assessed value, or .1%), which is then applied to the taxable value of all real property, as well as all other tangible personal property. The revenue from ad valorem taxes may be used to fund both operating costs and capital projects, unless prohibited by local policies. Provisions at the State level exist for raising the millage rate above the 10 -mill cap set by local referendum for debt service or provision of municipal -type services within the City. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -7 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CURRENT STATUS: As the major source of revenue for the City, ad valorem taxes account for approximately 35% of the City's annual budget for the General Fund. The City's current millage rate for the General Revenue Fund is set at approximately 6.591 6.47 mills. The expected tax yield for fiscal year 204-1- 2012 is $1,289,711 $3,581,729 from a tax base (adjusted taxable value) of $685,099,203 $582,726,592. b. Public Utility or User Charges The revenue from these charges is generated primarily as a result of the rates charged to City residents of utilization of City -owned utilities such as water, sewer, stormwater and solid waste removal /disposal. Revenue from these operations include user fees, miscellaneous customer service charges and interest income. CURRENT STATUS: The expected public utility revenue for fiscal year 2044 2012 is estimated to be approximately $11,195,882 $11,659,227. c. Other taxes, fees, and charges This category of revenue source includes special assessments, various administrative fees and other charges for using services or facilities owned and operated by the City. Some examples of these charges are public document sales, property appraisal fees, fines and forfeitures, permit and license fees, City fund interest income, City property sale income, rental income and all private contributions (real estate, gifts, donations, etc) to the City. CURRENT STATUS: Approximately-4-2_9% of the City's General Fund revenues are generated from these sources. In fiscal year 2014 2012, the sum of $162,499 $342,886 is expected to be generated by these fund sources. d. Franchise Fees The City currently charges a franchise fee (based on the applicable gross revenues charged) for utility services, which are provided by private companies within the City. CURRENT STATUS: Approximately 9.01 9.2% of the City's General Fund revenues are generated from this source. For fiscal year 2044 2012, it is anticipated that $1,100,000 in revenue will be generated from this funding source. e. Public Service or Utility Tax A municipality may levy a tax on the purchase of electricity, metered or bottled gas, water, cable television and telecommunication services. The tax may be levied upon only the purchases within the municipality and may not exceed ten (10) percent of the Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -8 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT applicable payments received by the seller of the taxable item from the purchaser of the purchase of such service. CURRENT STATUS: The City currently charges a public service or utility tax on the previously mentioned applicable and available utility services, with the exception of cable television services. The City presently charges ten (10) percent of revenues for electricity, gas and water, and seven (7) percent of revenues for telecommunications. For fiscal year 2044 2012, the City anticipates receiving $2,050,168 $2,031,484 in public service or utility tax revenue, which amounts to approximately 16.81% of the estimated General Fund revenue. f. Special Source of Revenue Additional funding mechanisms are sometimes required due to the availability of existing revenue sources and /or the project priorities assigned by the City Council. The options available to the City regarding alternate sources of revenue for funding capital improvement projects are listed below. 1) System Development of Impact fees. Fees which are charged in advance of new development to pay for infrastructure needs, but not operating costs, resulting directly from the new development. The fees must be equitably allocated to the specific group(s) which directly benefit from the capital improvements. In addition, the assessment levied must fairly reflect the true cost of the capital improvements. CURRENT STATUS: The City currently charges impact fees for police, fire, water and wastewater services, and for parks. Approximately $155,700 $60,000 in impact fee revenues (including interest income on fund balances) are expected to be generated during fiscal year 2044 2012. g. Special Assessment Similar to impact fees, special assessments are charged to residents, agencies or areas which directly benefit from the provision of a new service or facility by the City. For example, the construction of a gravity sewer system for an existing neighborhood may be financed through a special assessment to the neighborhood's individual homeowners rather than through a revenue fund of the City. The requirement that all of the City's residents fund the new sewer system through a City revenue source is not considered equitable. CURRENT STATUS: The City currently has two special assessments in the Florida Shores area, one for sewer and one for paving. The sewer assessment was started in November 1992 and the paving assessment was started in November 1994. The long - Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -9 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT term debt service associated with the special assessment bonds was paid off in fiscal year 2010. h. Borrowing Occasionally, many local governments are required to resort to borrowing funds to pay for capital improvements due to their extremely high cost. Usually, either long -term or short -term financing is used to provide these funds. The short -term financing option is normally handled by local banks and is used to raise the required revenue for periods of one to five years. The more customary method is to authorize long -term bond issues, which range in length from five to thirty years. Listed below are several types of bond issues available to the City. 1) General Obligation Bonds. These are bonds which are backed by the full faith and credit of the local government, and are required to be approved by a voter referendum. Since these bonds are secured by the taxing power of government, they generally offer lower interest rates than other bonds. The revenues collected from ad valorem taxes on real estate, as well as other sources of revenue are used to service the government's debt. General obligation bonds should be used to fund capital improvements which benefit the whole City rather than specific areas or groups of citizens. CURRENT STATUS: The City currently has no outstanding general obligation bonds. However, the City has $110,000 $395,000 in outstanding general obligation notes. 2) Revenue Bonds. The revenue obtained from the issuance of these bonds is normally used to finance publicly owned facilities such as water treatment and wastewater treatment facilities. The charges collected from the users of the facilities are used directly to retire the bond obligations. This basically allows the capital project to be self - supporting. It should be noted that the interest rates generally tend to be higher than those of general obligation bonds. The issuance of the bonds may be approved by the City Council without a voter referendum. CURRENT STATUS: The City has issued several revenue bonds to fund the improvements to its water and wastewater facilities. The bond revenues are deposited into Enterprise Trust Fund accounts for each of the utilities, from which funds are specifically earmarked for a particular project. User charges are then used to service the debt. The total annual debt service on these bonds is as follows: Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -10 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT 2011 $1,081,000 2012 $1,099,000 $818,580 2013 $1,121,000 $823,690 2014 $635,000 $827,950 2015 $65000 $826,360 2016 $775,519 Total $4-5900 $4,072,099 3) Industrial Revenue Bonds. This type of bond, though issued by a local government, is actually assumed by companies or industries that use these funds to construct facilities. The low interest rates associated with this type of bond (due to their tax exempt status) makes it particularly attractive to industry. The advantages to the local government are that the private sector is responsible for the retirement of the debt and that the new employment opportunities are created in the community. CURRENT STATUS: The City has not issued any Industrial Revenue Bonds. 4. State Sources [9J 5.016 (1)(c), F.A.C.] The City depends on annual disbursements from the State government to supplement its revenue sources. The revenue sources discussed above represent those funds generated by City levies which may be collected and disbursed at the local level. The revenue sources discussed in this section represent those funds which are: (1) generated locally, but collected and later reimbursed to the City by the State; (2) adopted as a local option tax or license fee, collected and reimbursed by the State; or (3) shared by the State in the form of grants to the local government, but originate from State general revenues. The amounts available from these sources may vary widely from year to year depending on legislative actions. a. Revenue Sharing Trust Fund This component of revenue consists of 1.075 percent of sales and use tax collections, 12.5 percent of the State alternative fuel use decal fee collections, and the remainder from the one -cent municipal fuel tax. The sales and use tax collections were substituted for the cigarette tax revenues that previously were used for this fund by the Florida Legislature. The municipal fuel tax funds are restricted for transportation related expenditures. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -11 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CURRENT STATUS: The City anticipates receiving $600,320 $636,794 from this revenue source in the fiscal year 2044 2012. Of this revenue, 63.8% comes from the sales and use tax collections, .4 percent comes from the user decal fee collections, and the remainder (35.8 %) is generated by the one -cent municipal fuel tax. This revenue source is anticipated to account for approximately 4.92% of the City's General Fund revenues in fiscal year 2044 2012. b. Other Shared Revenue This category of revenue sources includes several major financial resources which, like the Revenue Sharing Trust Fund, are shared between City, County and State agencies. The following taxes and licensing fees generate a large portion of the total annual revenue for the City's General Fund. 1) Sales Tax — The current sales tax in the State is 6 %, and is levied on retail sales, and such things as commercial rentals, admission fees to entertainment facilities, and motor vehicle sales. The collection is returned to the Cities and Counties in accordance with specific formulae. The variables of the formulae, in the case of cities, include the population of the municipality, as well as the total and unincorporated population of the County. CURRENT STATUS: The City's portion of the State sales tax is expected to amount to approximately $939,188 $901,215 in fiscal year 2044 2012 which represents 7.7 7.53% of the City's General Fund revenue budget for that year. c. Mobile Home Licenses Mobile Home licenses currently range from $31.60 to $86.60, depending on what time length is established in the rate structure. Each City shares in the allocation of the revenues from this source based on the number of units located in the City. The City in turn shares a portion of the revenue with the local school board. This has proven to be a relatively stable revenue source over time. CURRENT STATUS: The City's share of this revenue source estimated for fiscal year 2044 2012 amounts to approximately $15,000 which represents less than 1% of the General Fund revenue budget. d. Local Option Taxes Currently, there are four (4) possible sources of revenue available to the City within this category. All of the funds are generated locally, but the funds are collected and Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -12 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT disbursed by the Florida Department of Revenue. The City currently shares in only one (1) of these revenue sources. • CURRENT STATUS: The City's share of this revenue source estimated for fiscal year 2044 2012 is approximately $119,351 $409,490 which amounts to 3.11 3.42% of the City's 2044 2012 General Fund revenues. e. Alcoholic Beverage License The Division of Alcoholic Beverages and Tobacco for the State of Florida administers the issuance of licenses associated with the sale and /or consumption of alcoholic beverages. The State collects in excess of $37 million annually from this fee. Of this amount, a portion is returned to counties and municipalities as a State shared revenue. CURRENT STATUS: The City's share of this revenue source is anticipated to amount to approximately X500 $15,000 in fiscal year 2044 2012 which is less than 1% of the City's General Fund revenues. f. Other Sources of Shared Revenues. The City also receives other shared revenues from both the County and other government agencies. These revenues include the Motor Fuel Tax Rebate, the Federal Excise Tax, and the County Business Tax Receipt fees. CURRENT STATUS: The City's share of these revenues for the fiscal year 2044 2012 are anticipated to amount to: a. Motor Fuel Tax Rebate: $10,000 $5,000 b. County Business Tax Receipt Fees: $12,500 $7,500 c. VOCA Grant $35,108 $35,000 d. Street Light Maintenance $25,000 $25,000 e. Other Transportation $37,145 $27,500 f. PS Manatee Mitigation $1,375 $57,000 The sum of these revenue sources amounts to less than 1% of the City's fiscal year 2044 2012 General Fund revenues. C. FEDERAL AND STATE GRANTS AND LOANS [9J 5.016 (1)(C), F.A.C.] The system by which Federal general revenue sharing was formerly provided (U.S. State and Local Fiscal Assistance Act of 1972) has been substantially modified. The Federal funds are now available through allocations to the state agencies which administer and monitor block grants or disbursed by federal agencies as block grants directly to state and local agencies, as well as other eligible organizations and individuals. The purpose of the block grants program is to allow recipients Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -13 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT greater freedom in the actual funds, though the funds must still be used for projects in specific categories. Since these funds require the competitive applications be submitted in order to receive an allocation, the grant monies are usually non - recurring and cannot accurately be projected for annual budgeting purposes. A partial list of available Federal grant sources is shown in Figure 1. Other grants and loans are administered at the State level, with State Executive Departments acting as "pass- through agencies" for federally funded projects. The Community Development Block Grant (CDBG) is an example of a federally funded grant project. The U.S. Department of Housing and Urban Development administers this program and allocates 70% of its CDBG funds to "entitlement communities ", or the larger urban areas. These communities must apply for grants for financing specific projects from a list of eligible activities outlined in Title I statutes. These projects include infrastructure improvements, housing projects and commercial revitalization. The remaining 30% of the grant funds are allocated to State pass - through agencies such as the Department of Economic Opportunity (DEO) Department of Community Affairs fl3C--A-) in the State of Florida. DCA DEO administers these grants for the same types of projects mentioned previously, but restricts their availability to small cities and counties. In addition to block grants, there are several direct loan programs available at the Federal level, but their applicability to capital projects is extremely limited. State loans however, are usually available to finance capital projects such as land acquisition for low- income housing. DCA DEO administers loans and grants for these projects to eligible governments through its Bureau of Housing. CURRENT STATUS: The City has received a FEMA grant in the amount of $1,141,257 for the replacement of Fire Station 55, as well as a grant from Housing and Urban Development (HUD) in the amount of $96,615 $80,306 for YMCA HVAC replacement, and a grant from the Florida Department of Transportation in the amount of $454,966 $410,149 for the 30t Street sidewalk. The City also received a grant from Volusia TPO in the amount of $1,500,000 for the US1 Sidewalk Survey and Design. "- - • -.'- : - -- - - . ; - ; - received a grant in the amount of $37,750 from St. John's River Watcr Management District for Eatcrn Shores stormwatcr improvements. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -14 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Figure 1: Federal Grant Agencies and Program Titles AGENCY TITLE Department of Commerce Public Works and Development Facilities Support for Planning Organizations Public Works Impact Projects Public Telecommunications Facilities Construction and Planning Department of Children & Families Community Health Concerns Department of Housing and Urban Development Housing Development Grants Community Development Block Grant /Entitlement Community Development Block Grant /Small Cities Program Department of Interior Outdoor Recreation: Acquisition, Development and Planning Urban Park and Recreation and Recovery Program Department of Transportation Urban Mass Transportation Capital Improvement Grants Urban Mass Transportation Technical Studies Grant Environmental Protection State Revolving Loan Fund (DFR) Program Agency Comprehensive Estuarine Management SOURCE: "Catalog of Federal Domestic Assistance ", Government Printing office, Washington, D.C. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -15 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT D. LOCAL POLICIES AND PRACTICES [9J 5.016 (2)(A), F.A.C.] To guide the location and timing of land development, local policies and practices are used, particularly in support of the goals, objectives and policies of the Future Land Use Element. Obviously, State agencies and water management districts which provide public facilities within the City's jurisdiction may influence these policies and practices. One such influence was found to be generated by the Florida Department of Transportation (FDOT) 5year Transportation Plan. This influence stemmed from the fact that several roadways within the City's jurisdiction are part of the state highway system, and therefore are largely the financial responsibility of the FDOT. Plans for the improvement of some of these roadways may be included in the before mentioned 5year Transportation Plan. However, there are other such roadways not included in the Plan. Either scenario affects the capacity of the roadways, which in turn affects the level and intensity of development, as well as the degree of financial commitment for which the City must plan. In the absence of improvement plans by FDOT, special provisions may be made when the City desires improvement of a State road to maintain local levels of service standards. These provisions may include the City expending funds for roadway improvements or providing FDOT with the funds, either of which may be collected through an impact fee. In this section, many of the local practices and policies used by the City are described in terms of their general concept and the circumstances surrounding their use. The policies and practices both used in the past and currently in use are identified. Policies and practices not in use which have the potential for being used by the City are discussed in a later section of the CIE. 1. LOS Standards [9J -5.016 (2)(a), F.A.C.] LOS standards indicate the degree of service provided, or proposed to be provided by public facilities based on their operational characteristics. Basically, the LOS indicates the capacity per unit of demand for each public facility. Therefore, the LOS is a summary of the existing or desired public facility conditions. Chapter 163, F.S. and Chapter 9J 5, F.A.C., both requires LOS standards to be included for all public facilities addressed by local governments in their CP. These LOS standards are to be established for the specific purpose of issuing permits or development orders to ensure that adequate capacity is available and will be maintained in public facilities for future development. LOS standards can affect both the timing and location of development by encouraging development of those areas which have public facilities with excess capacity. In addition, development is not allowed unless the needed facilities and services are available. This development and provision of services usually occur in a phased sequence over a period of time. CURRENT STATUS: The City has adopted formal LOS standards with the completion of their CIP. Therefore, the LOS standards as outlined in the various elements of the CIP have been listed below. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -16 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Sanitary Sewer: 204 gallons per equivalent residential unit per day Solid Waste: 2.5 pounds per capita per day Stormwater: Level A — No significant street flooding Level B — No major residential yard flooding Level C — No significant structure flooding Level D — No limitation on flooding (Based on 25- year /24 -hour storm event) Potable Water: 204 gallons per equivalent residential unit per day Collector Roadways: LOS D for peak hour volumes Arterial Roadways: LOS D for peak hour volumes Limited Access Road: LOS B Guidelines for Recreational Facilities: Facility Unit of Measure Parkland 5 acres /1,000 persons Baseball /Softball 1 field /4,000 persons Basketball Court 1 court /5,000 persons Tennis Court 1 court /3,500 persons Handball/Racquetball Court 1 court /4,000 persons Community Center 1 facility /30,000 persons Multi - Purpose /Soccer 1 field /4,000 persons Shuffle Board Court 1 court /1,500 persons Bocci Ball Court 1 court /10,000 persons Volley Ball Court 1 court /5,000 persons Boat Ramps 1 ramp /4,700 persons Bike /Pedestrian Trail 1 mile /4,000 persons Fitness Trails 1/14,000 persons Activities Center 1/15,000 persons Gymnasium N/A 2. Capital Improvements Program (CIP) [9J 5.016 (2)(a), F.A.C.] A Capital Improvements Program is a plan for capital expenditures to be incurred each year over a fixed period of years to meet anticipated facility improvements and needs. The CIP identifies each capital project or other capital expenditures anticipated by the City, as well as presenting estimates of the resources needed to finance the project. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -17 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT The CIP is designed to be consistent with the CIE of the local CP because it reflects the goals, objectives and policies of the Element and its implementation strategy, including the 5- year Schedule of Improvements. In addition, the CIP is not restricted to only those public facilities addressed in the CP, as is the CIE. The first year of a CIP becomes the annual capital budget with longer range capital expenditures identified for the 5 -year program. The capital budget encompasses enacting appropriations for those capital projects delineated for the first year of the CIP. The CIP, similar to CIE, is reviewed on an annual basis. CURRENT STATUS: The City is currently preparing a CIP with 5 -year increments, within which are contained annual capital budgets. 3. Impact Fees [9J 5.016 (1)(c), F.A.C.] Impact fees are imposed by many local governments on new developments to offset the costs of new public facilities necessitated by the development. Local government may use this strategy as one method of implementing the CIE. Chapter 163, F.S. includes impact fees as an innovative technique that may be integrated into the land development regulations. Impact fee development is a logical outgrowth of the CIE preparation. A rational basis for developing an impact fee ordinance comes from the assessment of the local government's capital improvement needs and its capability to provide for those needs which is required by Chapter 163 F.S. Chapter 9J 5, F.A.C. Infill development location and timing may be affected and controlled through the use of impact fees. This is because infill development usually occurs in those areas having capital facilities with excess capacity. If the local government chooses not to recover the costs of capital facilities in underutilized service areas, infill development may be encouraged by the absence of impact fees on developments proposed within those areas. CURRENT STATUS: The City currently has impact fee resolutions for providing water, wastewater, recreation, Fire and Police services. 4. Utility Service Areas [9J 5.016 (1)(b), F.A.C.] The delineation of utility service areas within a comprehensive plan or CIP may be used to describe areas where local governments intend to provide public facilities and services. When used in conjunction with a CIE and CIP, utility service areas can be used as a tool to coordinate the timing of public facilities and service provision within areas planned for development. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -18 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Additionally, the following benefits may be the result of using utility service areas: a) Encourage efficient and orderly growth patterns; b) Preserve agricultural and environmentally sensitive areas; and c) Support control on facility extensions CURRENT STATUS: Utility service areas have been included in the Utilities Element of the City's CP, but only for water and wastewater facilities and services. 5. User Charges and Connection Fees [9J 5.016 (1)(c), F.A.C.] User charges are designed to recover the costs of public facilities or services from those who benefit from them. Many areas of local government employ the use of user charges. Monthly sewer charges paying for the operation and maintenance of wastewater facilities as well as retiring debt service on revenue bonds is a good example of user charge usage. This technique may also be applied to transportation, potable water, solid waste, recreation and parking facilities and services. These charges may be designed to vary, depending on the quantity and location of the services rendered, in order to affect the pace and pattern of development. In other words, the greater the distance from the service area, the higher the user charge. CURRENT STATUS: User charges and connection fees are currently used for wastewater, potable water, solid waste and recreation facility maintenance. 6. Concurrency Management System [9J 5.016 (2)(a), F.A.C.] This controls the timing and location of development by conditioning new development approvals on evidence that sufficient facilities and services are present or will be provided in order to maintain adopted LOS standards. In effect, this implements the 1985 Lcgislativ-e mandate (Chapter 163, F.S.} that requires public facilities to be available to support the impacts of new development. Therefore, development approval becomes contingent on the ability of local governments to provide facilities and services, and furthermore, may require the development itself to furnish the facilities and services in order to maintain the adopted LOS standards. Additional benefits associated with a Concurrency Management System are as follows: a) Supports the consistency of the CIE with the Future Land Use Element, b) Provides for the orderly expansion of public facilities; c) Stabilizes capital improvement expenditures and taxing structures for capital improvements; and d) Reduces the possibility of damage to the environment from the use of overburdened facilities. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -19 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Typically, the Concurrency Management System interacts with the development approval process by requiring that all zoning, subdivision or planned unit development (PUD) approval be granted only upon demonstrated compliance with the system. The building permit stage is another level at which a Concurrency Management System may function. In this context, the Concurrency Management System may control development in areas that are already approved, but not as yet built on, such as pre - platted lands. CURRENT STATUS: The City has developed a Concurrency Management System as part of this Element. 7. Mandatory Dedication or Fees in Lieu Of The City may require, as a condition to plat approval, that subdivision developers dedicate a portion of the land within the development to be used for public purposes such as roads, parks and schools. Dedication may be made to the governing body, or to a private group such as a homeowners association. When a subdivision is of such small scale or topographic conditions that a land dedication cannot reasonably be required, the City may require that the subdivider pay a fee in lieu of dedication which is equivalent to the amount of land that otherwise would have been dedicated by the developer. The fee may be deposited into a separate account for use in the future towards the provision of such facilities. As a result of the public facility provision, the adjacent area benefiting from the initiative would likely become more attractive to development. Therefore, the acquired service potential may be used to encourage growth in desired areas. CURRENT STATUS: The City currently requires mandatory dedications of land or fees in lieu of. 8. Moratoria A moratorium, or stop -gap ordinance, is used to temporarily halt or freeze development in an area for a specified period of time on an emergency basis. The ordinance may be imposed on certificate of uses, building permits, development approvals, or governmental services such as potable water connections or wastewater system extensions and /or connections. The moratorium normally is imposed for a "reasonable time" to allow the necessary planning activities to take place pending comprehensive plan preparation, adoption or amendment. The State of Florida's legal system has found development moratoria to be a valid measure of last resort in the protection of local public health, safety and welfare when adopted in accordance with applicable procedures. Some other considerations in adopting a moratorium include: Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -20 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT a) Determining legal status of existing permit applications and approvals to determine the extent of "vested rights" for those developments approved prior to ordinance adoption; b) Specifying the geographic extent of the moratorium (whether it will be City wide, or limited to specific hazard areas with existing service insufficiencies); and c) Specifying the time frame and conditions under which the moratorium will be imposed. CURRENT STATUS: The City is not currently imposing any moratoria. E. FINANCIAL ANALYSIS 1. Fiscal Assessment [9J 5.016 (2)(b), F.A.C.] In this section, an examination is made of the City's ability to fund the capital improvements listed in Table 1. The purpose of the examination is to determine whether sufficient revenue will be available using the existing budgeting framework utilized by the City to fund the required improvements at the time when they are needed. The assessment process estimates future revenue receipts which the City will use to fund capital improvements, then balances these revenues against the anticipated capital improvement expenditures. Using this process, it becomes possible to quantify annual revenue surpluses and shortfalls, thereby providing a basis for examining opportunities for financing the required capital improvements. The examination of these opportunities is included in the next portion of this section, entitled "Summary and Recommendations ". In addition to the direct cost for capital improvements, this section will review the fiscal impacts of the capital improvements identified in the other CP elements upon the actual operation of the City departments responsible for facility management. This will include costs for additional personnel and routing operation /maintenance activities. It should be noted that this assessment includes only those items planned for in other CP elements. a. Accounting System The accounting system employed by the City records financial transactions in individual accounts called "funds ". Records for each fund provide a complete accounting of fund assets, liabilities, reserves, equities, revenues and expenditures. The following is a brief description of the funds which the City has established for capital improvement financing. GENERAL FUND: The General Fund is the basic operating fund of the City. It accounts for all revenues and expenditures used to finance the traditional services associated with a municipal government which are not accounted for in other funds. These services include police and fire protection, civil defense, emergency rescue services, street services, parks and Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -21 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT recreation, building safety, general administration and any other activity for which a specific special fund has not been created. ENTERPRISE FUND: Enterprise Funds are established to account for the financing of self - supporting municipal activities which render services on a user charge basis to the general public. In the City, the water and sewer utilities, refuse collection, and stormwater operations are operated as enterprise activities. The significant characteristic of an Enterprise Fund is that the accounting system makes it possible to determine whether the activity is operated at a profit or loss. All reports of Enterprise Funds are self - contained. In this way, creditors, legislators, and the general public can evaluate the performance of the municipal enterprise on the same basis as investor - owned enterprise in the same industry. b. r9rc0 6 (2)in t ems] Projected Revenues The City's tax base was projected to decrease for 2044 2012, assuming a 3.00% rate of growth starting in 2014 for the adjusted taxable value of property (including new construction), as indicated below. The City's assessment ratio is projected to remain stable at 95 %. Table 3: Adjusted Taxable Income Projections Tax Base 2014 2012 2013 2014 2015 2016 Adjusted taxable 568,632,338 585,691,308 603,262,047 621,359,908 income 685,099,203 582,726,592 582,726,592 600,208,390 618,214,641 636,761,080 SOURCE: City of Edgewater Finance Dept. Ad valorem tax yields were projected assuming the fiscal year 2044 2012 rate of millage and the average annual increase (3.00 %) in adjusted taxable value over the next five years. It should be noted that the five -year average rate for millage amounts to a rate of 636 6.47 per $1,000 of taxable property value. Table 4: Ad Valorem Tax Yield Projections Tax Base 2011 2012 2013 2014 2015 2016 Ad Valorem Tax 1,289,711 3,616,500 3,721,997 3,836,717 3,951,849 Yield 3,581,729 3,581,729 3,770,241 3,883,348 4,119,844 Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -22 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT SOURCE: City of Edgewater Finance Dept. Assume a collection of 95% of the total ad valorem tax billings. Table 5 indicates the revenues expected to be available to the City to finance the expenditures and capital improvements for the years 2011 2015 2012 -2016. Revenue projections are based on past trends and anticipated changes in funding sources. These amounts are represented in 20-14 2012 dollars. Table 5: Revenue Projections Affecting Capital Improvements 2011 2012 2013 2014 2015 2016 FUND General Fund Ad Valorem $1,289,711 $3,616,502 $3,721,997 $3,836,747 $3,951,819 $3,581,729 $3,581,729 $3,883,348 $3,999,848 $4,119,844 Franchise Fees $-1 $1,122,000 $1,144,440 $1,167,329 $1,100,000 $1,133,000 $1,166,990 $1,202,000 $1,238,060 State Shared $1,683,136 $1,716,799 $1,751,135 $1,786,157 $1,821,881 Revenues $1,553,009 $1,599,599 $1,647,587 $1,697,015 $1,747,925 Utility Tax $2,050,168 $2,091,177 $2,133,307 $2,175,973 $2,219,193 $2,031,484 $2,092,429 $2,155,201 $2,219,857 $2,286,453 Other $1,412,535 $1,110,786 $1,169,601 $1,498,993 $1,528,973 $1,440,786 $1,484,010 $1,528,530 $1,574,386 $1,621,617 Subtotal: $10,535,853 $9,987,561 $4 $40 $10,712,871 $9,707,008 $9,890,767 $10,381,656 $10,693,106 $11,013,899 Enterprise Funds: Wastewater $3,331,753 $3,531,655 $3,713,558 $3,968,171 $4,206,261 $3,565,287 $3,672,246 $3,782,413 $3,895,885 $4,012,762 Reclaimed $350,000 $371,000 $393,260 $416,,856 $111,867 $375 ..000 $386,250 $397,838 $409,773 $422,060 Refuse $3,271,221 $-V-50 $3,315,000 $3,381,300 $3448 $3,187,229 $3,563,197 $3,670,093 $3,780,196 $3,893,602 Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -23 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Water $3,253,053 $3,418,236 $3,655,130 $3,871,138 $1,106,901 $3,459,415 $3,563,197 $3,670,093 $3,780,196 $3,893,602 Stormwater $1,296,017 $47300000 $1,300 $1,352,520 $1,379,570 $1,422,100 $1,464,763 $1,508,706 $1,553,967 $1,600,586 Net Bond Proceeds $0 $0 $0 $0 $0 Subtotal $11,505,071 $11 94 $2,432,948 $12,933,285 $13,583,529 $12,009,031 $12,647,653 $13,029,143 $13,420,017 $13,822,612 Total Revenues $22,040,927 $21 $22 $23,458,485 $24- $21,716,039 $22,538,420 $23,410,799 $24,113,123 $24,836,511 The Enterprise Fund projected revenues for each account include anticipated income from user charges, connection fees, impact fees, assessment receipts and customer service charges. The revenue projections for wastewater and water user charges and connection fees are based on current individual fee amounts (average monthly charge and connection fees) and projected total service connections. Solid waste user charge revenue projections are based on current average monthly charges also. The amount shown for net bond proceeds represents the use of bond proceeds which are anticipated to be issued for major capital projects. The amounts shown reflect the year when the proceeds are estimated to be encumbered for the project and not the use of the proceeds deposited in the construction fund for financing the project. c. Projected Expenditures The projected expenditures have been separated into three categories for the purpose of this assessment: (i) scheduled capital improvement project expenditures; (ii) capital improvement debt service expenditures; and (iii) operating cost expenditures. The first category of expenditure represents the direct cost of those capital improvements expected to be incurred annually, those identified by the other CP elements, and those identified by the 00 's Capital Improvements Program (in addition to the CIP projects already identified by the other CP elements). Table 6 lists these projected expenditures by Fund for 2011 2015 2012 -2016. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -24 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Table 6: Expenditure Projections for Scheduled Capital Improvements 2011 Carry Forward 2012 2013 2014 2015 2016 FUND General Fund $91,732 $150,000 $300,000 $500,,000 $300,000 Annual Capital Expenditures $1,469,312 $1,770,306 $6,231,706 $500,000 $500,000 $500,000 Enterprise Funds Annual Capital Expenses $1,505,118 $17,451,225 $6,550,000 $2 $2,350,000 Water /Sewer $162,066 $5,817,922 $15,250,000 $8,950,000 $3,450,000 $835,300 $500,000 $250,000 $250,000 $250,000 Rcfu3c Public Works $316,562 $ 612, 750 $400,000 $200,000 $200,000 $200,000 Stormwater $291,415 $600,000 $250,000 $250,000 $225,000 Total Carry Forward FY 2011 $1,469,312 $350445900 $ $7,300,000 $353505000 $3,100 Total Expenses $2,511,333 $12,678,644 $16,000,000 $9,700,000 $4,175,000 The second category includes the projected expenditures required to meet debt service requirements for outstanding bond issues, as well as planned future bond issues included in the revenue projects in Table 6. The future debt issues are anticipated by the City to provide monies to fund the reclaimed water improvements as well as various general improvements. In addition to long -term indebtedness, the City utilizes short -term borrowing for minor capital expenditures. Table 7 lists the projected debt service expenditures by Fund. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -25 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Table 7: Debt Service Expenditure Projections 2011 2012 2013 2014 2015 2016 FUND General Fund $638,559 $415,714 $416,918 $86,153 $87,460 Enterprise Funds Wastewater State SRF Loan $1,528,319 $1,584,517 $1,642,783 Water Wachovia Series 2009 $570,000 $585,000 $610,000 $635,000 $655,000 $626,429 BOA #265 $514,000 $514,000 Stormwater The debt service to fund the enterprise component of the CIP program consists entirely of revenue bonds and special assessment bonds. Based on the opinion of the CityIs Council, this debt does not come under the current charter provisions of the City. With respect to the general debt associated with the General Fund, the current charter requires that the City not incur additional debt of more than .75% of the net taxable ad valorem property value during any forward moving five (5) year period unless such debt was approved by a referendum of eligible voters in a general election. Based on the current Charter provisions, the estimated debt service capacity assuming assessed valuation rates is as follows: Value for 2044 2012 $685,099,203 $582,726,592 Charter Limitation at .75% $12,778,058 $7,048,148 The final category of expenditures contains the annual operating costs for providing the necessary facility improvements and services to the City's customers. These operating costs consist of the recurring expenses associated with the normal operation of capital facilities such as supplies, maintenance, personnel and utility costs associated with the assessed capital improvement needs. The operating costs have been assigned to the first year in which they are expected to be incurred based on the schedule of improvement contained in Table 6. Table 8 presents the annual operating expenditure of the City for years 2011 2015 2012- 2016. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -26 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Table 8: Annual Operating Expenditures Millions of Dollars 2014 2012 2013 2014 2015 2016 FUND $12,197,558 $12,100,000 $12,312,000 $12,588,840 $12,840,617 General Fund $11,971,422 $12,330,565 $12,700,482 $13,081,496 $13,473,941 Enterprise Fund $8,853,510 $8,800,000 $8 6,000 $9,155,520 $9,338,630 Water /Wastewater $8,231,380 $8,478,321 $8,732,671 $8,994,651 $9,264,491 Refuse $3 315 000 ace 0 $3118 $3,271,221 �381 30 , � , 926 Public Works $3,187,229 $3,282,846 $3,381,331 $3,482,771 $3,587,254 $1,296,047 $1,300,000 $1,326,000 $1,352,500 $1,379,570 Stormwater $1,422,100 $1,464,763 $1,508,706 $1,553,967 $1,600,586 In order to assess the City's capability to fund the necessary capital improvement expenditures, a determination of revenue sufficiency must be made. This capability is shown by finding the difference between the projected annual revenues and expenditures for each fund the City uses to finance the capital improvements. The assessment results are shown in Table 9. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -27 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Table 9: Fiscal Assessment No. 1 FUND _ 2011 2012 2013 2014 2015 2016 GENERAL FUND $12,197,558 $4-200 $4-2-,-342 $12,588,840 $12,840,617 REVENUES $11,971,422 $12,330,565 $12,700,482 $13,081,496 $13,473,941 $12,197,558 $12,100,000 $42 $12,588,840 $12,810,617 EXPENDITURES $11,971,422 $12,330,565 $12,700,482 $13,081,496 $13,473,941 BALANCE - - - - - ENTERPRISE FUND WATER /WASTEWATER $8,853,510 $8,800,000 $8976,,000 $9,155,520 $9,338,630 REVENUES $8,231,380 $8,478,321 $8,732,671 $8,994,651 $9,264,491 $8,853,510 $8,976,000 $9,155,520 $9,338,630 EXPENSES $8,231,380 $8,478,321 $8,732,671 $8,994,651 $9,264,491 BALANCE - - - - - REFUSE PUBLIC WORKS $3,274,221 $3,250,000 $3,315,000 $3,381,300 $3,418,926 REVENUES $3,187,229 $3,282,846 $3,381,331 $3,482,771 $3,587,254 $3,271,221 $3,250,000 $3,315,000 $3,381,300 $3,448,926 EXPENSES $3,187,229 $3,282,846 $3,381,331 $3,482,771 $3,587,254 BALANCE STORMWATER $1,296,017 $1,300,000 $4 $1,352,500 $1,379,570 REVENUES $1,422,100 $1,464,763 $1,508,706 $1,553,967 $1,600,586 $1,296,017 $1,300,000 $1,326,000 $1,352,500 $1,379,570 EXPENSES $1,422,100 $1,464,763 $1,508,706 $1,553,967 $1,600,586 BALANCE - Included in Table 9 are the projected revenues (as previously listed in Table 5) and expenditures (consisting of the sum of the cost and expenditures shown in Tables 6, 7, and 8). Improvement costs for transportation and recreation have been included in the General Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -28 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Fund, improvement costs for wastewater, water and solid waste are included in the Enterprise Fund, and stormwater improvement costs have been included in the Stormwater Fund. The balance of each fund indicates the difference between the projected revenues and expenditures. Revenue shortfalls for a given year are indicated by a negative balance. The City uses revenues from both the General and Enterprise Funds to meet annual operating expenses. The General Fund is primarily used for transportation and recreation /park operating services, while the Enterprise Fund is used for the operating costs associated with the Public Works and Utilities Departments. Includcd in the Ccncral Fund arc CIP projccts associatcd with paving Supplemental funding is provided by the fees collected by the various departments from the persons directly receiving the service. The City -wide millage rate and the Enterprise Fund user charges are reviewed periodically by the City as part of its budgeting process. Adjustments are made in order to ensure that sufficient funds are available to meet expected expenses, including a reserve for contingency funds. In anticipation of future increases in operating costs, the City may desire to adjust the millage rate and /or user charges upward by small increments over a period of several years. This will initially provide additional operating reserves, which can later be used to offset operating expense increases as they occur and allow the City to moderate annual charges in the millage rates and user charges. The anticipated increases in ad valorem tax revenues for 2011 -2015 are featured below in Table 10. Table 10: Anticipated Increase in Ad Valorem Tax Revenue Projections Tax Base 2011 2012 2013 2014 2015 2016 Result of one -half mill increase $4,290,040 $3,438,378 $3,541,529 $3,647,775 $3,757,208 $3,581,729 $3,521,729 $3,883,348 $3,999,848 $4,119,844 d. Summary and Recommendations Within this section, the projected revenue shortfalls as indicated in Table 9 are identified. Various methods of overcoming these revenue shortfalls are examined herein, and recommendations developed as to the most appropriate methods of balancing the revenue and expenditure streams for the City's funds. These balanced revenue /expenditure streams are shown in Table 9 and indicate the achievement of an economically feasible comprehensive plan. General Fund: As shown in Table 9, the General Fund is projected to have a balanced budget during 2011 2015 2012 -2016. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -29 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Enterprise Fund: The Enterprise Fund is projected to have a balanced budget during 2011 2015 2012 -2016. The balancing of the projected revenue and expenditure streams within the Enterprise Fund will be accomplished by the following funding strategy changes: STORMWATER: 1. Apply for various grants from State agencies to assist with various projects; 2. Obtain short term financing via low interest loans; and 3. Carry forward any unexpected funds as revenue. In the event that some of the proposed sources are not attained, the following alternative strategies will be pursued; 1. Additional deferral of projects to later years; 2. Procurement of additional revenue bonds instead of funding projects on a "pay -as- you-go" basis; 3. Procurement of additional grant funding; 4. Procurement of a state revolving fund loan; and 5. Increase user fees for municipal services. Improved planning and coordination will be initiated among the City's utility departments in order to ensure that public facility and service provision is optimal for cost effectiveness. For example, department representatives will work together to encourage the provision of public facilities and services concurrently (where feasible), in order to limit the negative impacts of separate installation (i.e. construct water /sewer services prior to paving/ stormwater improvements). Also, other entities which share facilities with the City (such as FDOT and Volusia County) sharing the use of the U.S. 1 within the City limits) will be coordinated with regarding improvements to their shared facilities. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -30 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT F. GOALS, OBJECTIVES, AND POLICIES The City shall undertake all actions necessary to ensure that needed public facilities and services are provided to all residents within the City's jurisdiction in a manner which maximizes the use of existing facilities, promotes orderly compact urban growth and protects the City's investments in its existing facilities. GOAL 1: Capital improvements will be provided to correct existing deficiencies, to accommodate projected future growth, and to replace obsolete or worn-out facilities, as indicated in the 5year Schedule of Improvements delineated in this Element. Objective 1.1: Reserving Funds for Needed Future Capital Facilities. Ensure that a Five - Year Capital Improvements Plays Program (CIP) shall be incorporated into the Annual Budget in order to reserve funds for needed future capital facilities. Policy 1.1.1: Preparation of the Five-year Capital Improvement Program. The City's Finance Director shall prepare the Five -Year CIP on an annual basis as part of the City's Annual Budget; it shall address all capital needs of the City. [9J 5.016(3)(c)3. and (3)(c)7., F.A.C.] Policy 1.1.2: Municipal Department Heads and the CIE Annual Update. As a part of the annual update process for the Capital Improvements Element, municipal department heads shall provide input to the City Manager and Finance Director regarding capital improvement needs and the adequacy of existing and planned funding sources. Policy 1.1.3: Multi year Funding Strategy and New Funding Resources. As a part of the annual update process for the Capital Improvements Element the City shall focus on a multi -year funding strategy to identify new funding resources. Objective 1.2: Capital Improvements Classification. Shall include all projects identified in the CIP which are determined to be of relatively large scale and high cost ($25,000 or greater) in the 5year Schedule of Improvements as capital improvement projects; all other capital improvements shall be included in the 5year Capital Improvements Program and annual capital budget. Policy 1.2.1: Debt Service and Operating Expenditures. The City shall, for accounting purposes, include this Element in conjunction with Debt Service and Operating expenditures. Policy 1.2.2: Scheduling and Funding Capital Improvements. The City shall, as a matter of priority, schedule and fund all capital improvements identified by the 5year Schedule of Improvements. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -31 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Policy 1.2.3: Reviewing the Water Supply Facilities Work Plan (WSFWP). The City shall continue to adopt a CIP and annual budget as a part of its budgeting process. The City will review the CIP annually together with the WSFWP to include the water related projects identified for the first five years of the WSFWP. The program shall be "financially feasible" as defined in Florida Statutes. [9J 5.016 (3)(c)(1)a. and (3)(c)7., F.A.C.] Policy 1.2.4: Capital Improvement Projects and Priority Ranking Guidelines. The proposed capital improvement projects shall be evaluated and ranked in order of priority according to the following guidelines: • whcthcr the project is needed to protect public health and safety, to fulfill the City's legal commitment to provide facilities and services, to reduce waste of water resources, to reduce waste of water resources or to preserve or achieve full use of the existing facilities; [9J 5.016 {3)(c)(1)a., F.A.C.] • whcthcr the project promotes the City's development of alternative water supplies, corrects water supply deficiencies or otherwise results in a reduction in future dependence on Upper Floridian aquifer water sources to support future growth of the City. • whether the project increases the efficiency of use of the existing facilities, prevents or reduces future improvement costs, provides service to developed areas lacking full service or promotes infill development; [9J 5.016 (3)(c)(1)b., F.A.C.1 • whcthcr the project represents a logical extension of facilities and services within a designated utility service area; • whcthcr the project implements the policies of this Comprehensive Plan as they pertain to the concurrency requirements; and • whcthcr the project is financially feasible. [9J 5.016 (3)(c)(1)£, F.A.C.1 Objective 1.3: Proportionate Share. Ensure the proportionate share of facility improvements which are necessitated by future development in order to maintain adopted LOS standards shall be borne by those directly benefiting from the improvements. [9J 5.016 (3)(b)1., F.A.C.1 Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -32 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Policy 1.3.1: Implementing Impact Fee Programs. The City shall continue to implement its impact fee programs as conditions to providing utility services to new developments. [9J 5.016 (3)(c)(1)e., F.A.C.} Policy 1.3.2: Transportation Impact Fee Ordinance. The City shall continue to implement its Transportation Impact Fee Ordinance. Policy 1.3.3: Future Development and Proportionate Costs. Future development will bear a proportionate cost of all capital improvements necessary to maintain LOS standards adequately. [9J 5.016(3)(c)8., F.A.C.} Policy 1.3.4: Private Contributions and the Five -Year Schedule of Capital Improvements. The City shall rely upon private contributions as a funding source within the Five Schedule of Capital Improvements only when the obligation to fund a specific capital improvement is addressed in an enforceable development agreement or development order. The City shall not be responsible for funding capital improvements that are the obligation of the developer. If the developer fails to meet any capital improvement commitment that is programmed in the Fiveyear Schedule of Capital Improvements, a plan amendment to delete the capital improvement from the Schedule shall be required. [9J 5.016 (3)(c)(1)c., F.A.C.} Policy 1.3.5: New Development and Impact Fees. All new development, which has a direct or indirect impact on roads, schools, parks, potable water, or sewer, shall continue to be subject to impact fees collected and /or administered by the City. Monies collected as impact fees shall be spent to benefit the City's infrastructure. [9J 5.016 (3)(c)(1)c., F.A.C.} Objective 1.4: Managing Financial Resources. Will manage its financial resources to ensure the provision of needed capital improvements for previously issued development orders for future development and redevelopment. [9J 5.016 (3)(b)5., F.A.C.} Policy 1.4.1: Issuance of Development Orders or Permits and Concurrency. The City will not issue development orders or permits unless public facilities (which meet the adopted LOS standards) needed to support development or redevelopment are available, or will be available concurrently with the impacts of the development. [9J 5.016 (3)(c)(1)c., F.A.C.} Policy 1.4.2: Maximum Ratio of Outstanding Indebtedness. The maximum ratio of outstanding indebtedness (for providing capital improvements) to the property tax base shall be limited by the City to no greater than .75 %. [9J 5.016 (3)(c)(2), F.A.C.} Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -33 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Policy 1.4.3: Adoption of the Capital Improvements Program. The City shall continue to adopt a 5year Capital Improvements Program and annual budget as a part of its budgeting process. [9J 5.016 (3)(c)7. F.A.C.} Policy 1.4.4: Funding to Finance Capital Improvements. The City will continue to apply for water, wastewater, solid waste and other available grants on an annual basis to obtain funding to finance the provision of capital improvements. [9J 5.016 (3)(c)(1)c., F.A.C.] Policy 1.4.5: Limitation on the use of Revenue Bonds. The limitation on the use of revenue bonds as a percent of total debt shall follow applicable Florida statues and acceptable financial practices. [9J 5.016 (3)(c)(2)a., F.A.C.] Policy 1.4.6: Maximum Ratio of Total Debt Service. The maximum ratio of total debt service to total revenue shall follow applicable Florida statues and acceptable financial practices. [9J 5.016 (3)(c)(2)b., F.A.C.} Policy 1.4.7: Maximum Ratio of Outstanding Capital Indebtedness to Property Tax Base. The maximum ratio of outstanding capital indebtedness to property tax base shall follow applicable Florida statues and acceptable financial practices. {9J 5.016 (3)(c)(2)c., F.A.C.1. Policy 1.4.8: Reviewing all Sources of Revenue and the Annual Budget Process. Before the annual budget process is initiated, the City shall review all sources of revenue not previously utilized as revenue and shall act to obtain and receive revenue from these potential sources where a benefit to the City can be predicted. Policy 1.4.9: Complying with State Law and the Management of Debt. The City shall comply with all State of Florida law regarding the management of debt. [9J 5.016(3)(c)(1)a., (3)(c)(1)b., and (3)(c)(1)c., F.A.C]. Objective 1.5: Issuance of Development Orders and Permits. Shall base all decisions regarding the issuance of development orders and permits on the coordination of the development requirements included in this CP, its land development regulations and ordinances, and the availability of public facilities needed to support such development at the time it is needed. [9J 5.016 (3)(b)3., F.A.C.} Policy 1.5.1: LOS Standards. The City shall use the following LOS standards in reviewing the impacts of new development and redevelopment upon public facility provision in the City or in the City's Utility Service Area [9J 5.016 (3)(c)1., F.A.C. }: Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -34 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Sanitary Sewer: 204 gallons per equivalent residential unit per day Solid Waste: 2.5 pounds per capita per day Stormwater Level A — No significant street flooding Level B — No major residential yard flooding Level C — No significant structure flooding Level D — No limitation on flooding (Based on 25- year /24 -hour storm event) Potable Water: 204 gallons per equivalent residential unit per day Collector Roadways: LOS D for peak hour volumes Arterial Roadways: LOS D for peak hour volumes Limited Access Road: LOS B Guidelines for Recreational Facilities: Facility Unit of Measure Parkland 5 acres/ 1,000 persons Baseball /Softball 1 field /4,000 persons Basketball Court 1 court /5,000 persons Tennis Court 1 court /3,500 persons Handball /Racquetball Court 1 court /4,000 persons Community Center 1 facility /30,000 persons Multi- Purpose /Soccer 1 field /4,000 persons Shuffle Board Court 1 court /1,500 persons Bocci Ball Court 1 court /10,000 persons Volley Ball Court 1 court /5,000 persons Boat Ramps 1 ramp /4,700 persons Bike /Pedestrian Trail 1 mile /4,000 persons Fitness Trails 1/14,000 persons Activities Center 1/15,000 persons Gymnasium N/A Policy 1.5.2: New Development, Redevelopment or Comprehensive Plan Amendments Guidelines. The City shall evaluate all proposed CP amendments and requests for new development or redevelopment according to the following guidelines as to whether the proposed action would: • contribute to a condition of public hazard as described in the Utilities Sub - elements., [9J 5.016 (3)(c)(1)a., F.A.C.] Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -35 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT • exacerbate any existing condition of public facility capacity deficits as described in the Utilities Sub - elements, the Transportation Element and the Recreation and Open Space Element; [9J 5.016 (3)(c)(1)b., F.A.C.] • generate public facility demands that may be accommodated by capacity increases planned in the S year Schedule of Improvements; • conform to future land uses as shown on the Future Land Use Map (FLUM) of the Future Land Use Element (FLUE), and utility service areas as described in the Utilities Sub - elements; • if public facilities are developer - provided, accommodate public facility demands based on adopted LOS standards; • if public facilities are provided, in part or whole, by the City, demonstrate financial feasibility, subject to this element; • represent a logical extension of facilities and service from the City to the urban fringe, or is compatible with the plans of the State agencies or the St. Johns River Florida Water Management District (SJRWMD) ; and [9J 5.016 (3)(c)(1)g., F.A.C.} • determination of future capital improvement needs shall be based on anticipated future growth or redevelopment patterns and whether a particular improvement advances the goals, policies and objectives of the Comprehensive Plan. [9J 5.016(3)(c)1.b., (3)(c)1.d., (3) (c)1.c, and (3)(c)9., F.A.C.] Policy 1.5.3: Land Use Development Orders and Concurrency. Land use development orders shall be granted only when facilities functioning at the adopted LOS exist, or will be available, concurrent with occupancy or use of such developed land with respect to sewer, water and stormwater, and within three years for recreation and transportation. [9J 5.016(3)(c)5., F.A.C.] Policy 1.5.4: Public and Private Capital Facilities and LOS Provision. The City shall require all public and private capital facilities to operate and provide service at the LOS adopted in this Comprehensive Plan for existing, previously issued development orders and future permitted development. [9J 5.016 (3) (c) 5. and (3) (c) 6., F.A.C.} Policy 1.5.5: Public Facilities and Services and Concurrency. The City shall continue to make public services and facilities available concurrent with Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -36 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT the impacts of development. In cases of phased development, the City shall determine when public facilities and services are necessary to maintain concurrency. [9J 5.016 (3)(c)6., F.A.C.] Objective 1.6: Coastal High Hazard Area. By December 2014, shall amend its Land Development Code to limit the size and density of developments in the coastal high- hazard area, as defined by the Coastal Management Element. Policy 1.6.1: Constructing Public Facilities and the Coastal High hazard Area. The City will not construct public facilities east of U.S. 1 unless no other feasible sites are available outside the coastal high- hazard area. Where it becomes necessary to construct public facilities in the coastal high- hazard area, the design of the facilities will incorporate flood proofing and additional structural support in order to ensure minimum damage from storms and hurricanes. [9J 5.016 (3)(c)(1)a., F.A.C.] Policy 1.6.2: Limiting Public Expenditures and the Coastal High - hazard Area. The City will limit public expenditures that subsidize development in coastal high- hazard areas except for the restoration and enhancement of natural resources. Objective 1.7: Adoption of Local Government and External Agency Plans. Adopt all applicable outside local government and external agency plans necessary to maintain and provide for LOS. Policy 1.7.1: Meeting School Capacity and Student Demands. The City hereby adopts by reference the Volusia County School District's Facilities 5 -Year Work Program to meet anticipated school capacity and student demands projected by the County and municipalities based on the adopted LOS standards for public schools. [9J 5.016 (3)(c)(1)g., F.A.C.] Policy 1.7.2: Meeting Demand of State Transportation Facilities. The City hereby adopts by reference the Florida Department of Transportation's 5- Year Work Program to meet anticipated demand through improvement of State transportation facilities within the jurisdiction. [9J 5.016 (3)(c)(1)g F.A.C.] Policy 1.7.3: Meeting Water Supply Demand and Needs. The City hereby adopts by reference the St. Johns River Water Management District's (SJRWMD) Water Supply Plan 2005 to meet anticipated water supply and demand needs within the jurisdiction. [9J 5.016 (3)(c)(1)g., F.A.C.} GOAL 2: Provide for a financially feasible public school facilities program. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -37 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Objective 2.1: Level of Service Standards. Shall ensure that the capacity of schools is sufficient to support residential subdivisions and site plans at the adopted LOS standard. This LOS standard shall be consistent with the LOS standard adopted in the interlocal agreement entered into by the School Board and the local governments within Volusia County. [9J 5.016 (3)(b)3., F.A.C.] Policy 2.1.1: Applying LOS Standards. The LOS standard adopted by the City shall be applied consistently by all local governments within Volusia County and by the School Board district -wide to all schools of the same type. [9J 5.016 (3)(c)(1)f., F.A.C.] Policy 2.1.2: Florida Inventory of School House LOS Standards. Consistent with the interlocal agreement, the uniform, district -wide LOS standards are set as follows using FISH (Florida Inventory of School House) capacity based on the traditional school calendar [9J 5.016 (3)(c)1., F.A.C.]: • Elementary Schools: 115% of permanent FISH capacity for the concurrency service area; • K- 8 Schools: 115% of permanent FISH capacity for the concurrency service area; • Middle Schools: 115% of permanent FISH capacity for the concurrency service area; • High Schools: 120% of permanent FISH capacity for the concurrency service area; and • Special Purpose Schools: 100% of permanent FISH capacity. Policy 2.1.3: LOS for Specific Schools in Volusia County. The following schools shall achieve the adopted LOS on or before the identified date. The LOS presented in the following table is the tiered LOS that shall apply to that school unit the date noted in the table. [9J 5.016 (3)(c)1., F.A.C.} School LOS DATE Orange City Elementary 117% July 1, 2012 Horizon Elementary 158% July 1, 2012 Freedom Elementary 126% July 1, 2012 Osceola Elementary 117% July 1, 2012 Ortona Elementary 150% July 1, 2012 Ormond Beach Elementary 116% July 1, 2012 Southwestern Middle 120% July 1. 2013 New Smyrna Beach Middle 122% July 1, 2014 Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -38 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT (Note: This policy designates a tiered LOS for those schools that exceed the desired levels at the end of the . Fiveyear Capital Improvements Program.) Objective 2.2: School Capital Facilities Planning. Shall cooperate with the School Board to ensure existing deficiencies and future needs are addressed consistent with adopted LOS standards for public schools. [9J 5.016 (3)(b)1. and (3)(b)3., F.A.C.} Policy 2.2.1: Reviewing the School Board's Annual Work Program. The City shall review the School Board's annual work program to verify that it is financially feasible and will maintain the LOS standards by the end of the five -year period. [9J 5.016 (3)(c)(1)g., F.A.C.] Policy 2.2.2: Future Development Proportionate Costs and Public Schools. The City shall coordinate with the School Board and adopt development conditions to ensure that future development pays a proportionate share of the costs of capital facility capacity needed to accommodate new development and to assist in maintaining the adopted LOS standards via impact fees and other legally available and appropriate methods. [9J 5.016 (3) (c) 8., GOAL 3: Establish a redevelopment plan and research the possibility of creating a Community Redevelopment Area in the City. Objective 3.1: Redevelopment Plan and Community Redevelopment Area. Amend the Capital Improvements Element to include in the annual budget process funds to develop a redevelopment plan or conduct a feasibility study on creating a Community Redevelopment Area (CRA). Policy 3.1.1: Feasibility of Implementing a Redevelopment Plan. The City shall review the feasibility of implementing a Redevelopment Plan through funds established in the Capital Improvements Program. The Plan shall include at minimum, the establishment of architectural standards, community appearance standards, or both, for residential and non- residential properties within the redevelopment areas; and recommendations for the potential revision or amendment of provisions of the City's Land Development Code. Policy 3.1.2: Feasibility of Implementing a Community Redevelopment Area. The City shall review feasibility of implementing a CRA through funds established in the Capital Improvements Program. The CRA Plan shall include at minimum, recommendations for the creation of districts or zones within the boundaries of the City's CRA, the establishment of architectural standards, community appearance standards, or both, for Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -39 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT residential and non - residential properties within the CRA; and recommendations for the potential revision or amendment of provisions of the City's Land Development Code. Policy 3.1.3: Creating a Redevelopment Advisory Board. The City shall create an advisory board to provide guidance on projects and plans established in the Redevelopment Plan or CRA Plan upon adoption of the plans established in Policies 3.1.1 and 3.1.2 of this Element. Policy 3.1.4: Seeking Innovative Financial Strategies. The City shall seek innovative financial strategies such as Tax Increment Financing (TIF) to fund redevelopment projects within the City. Policy 3.1.5: Establishing Incentives to Developers oflnfill and Redevelopment Projects. The City shall establish incentives, such as density bonuses, expedited permitting, reduction in impact fees, reducing or eliminating parking requirements, providing tax incentives, or creating an area -wide stormwater facility to minimize onsite detention and retention infrastructure, to developers of infill and redevelopment projects within the proposed areas established in Policies 3.1.1 and 3.1.2 of this Element. CAPITAL IMPROVEMENTS PROGRAM IMPLEMENTATION CAPITAL IMPROVEMENTS SCHEDULE (5 -YEAR) As shown in Table 11, the Five (5) Year Schedule of Improvements is the mechanism by which the City can effectively stage the timing, location, projected cost and revenue sources for the capital improvements derived from all the CP elements, in support of the Future Land Use Element. This 5- Year Schedule of Improvements has been used to document the "economic feasibility" of the City's CP, based upon the preceding sections of this Element entitled "Capital Improvements Inventory ", "Financial Analysis ", and "Goals, Objectives, and Policies ". LONG TERM TRANSPORTATION IMPROVEMENTS Table 12 describes transportation improvements that the City anticipates may be necessary within a ten (10) year time frame. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -40 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Table 11: City of Edgewater Five Year Schedule of Improvements Fiscal Years Ending 20 152012 -2016 Project* Schedule Cost Revenue Source LOS Non - LOS FINANCE DEPARTMENT 2011 $87.90 Capital Fund R YMCA HVAC Upgrade Carry Forward $96,615 Council Chamber Bathroom Rcnovationa 2044- $62,250 Capital Fund R PUBLIC SAFETY: (Fire /Rescue) 2011 $807,979 Station 55 replacement Carry Forward $2,060,357 Capital Fund R LEISURE SERVICES: Kennedy Park Renovations Phase II 2013 $290,000 Capital Fund N Dog Park 2013 $50,000 Capital Fund N Mango Lake Park 2013 $500,000 Capital Fund N Hawks Park Improvements 2012 $120,306 Capital Fund N ENVIRONMENTAL SERVICES: $314,800 WWTP, building, printing, survey, geotech 2011 2013 $67,343 N 2014- 2015 SRF & 2.5 MGD Wastewater Treatment Plant $14,000,000 Developer N 2014 SRF & Impact SE Service Area Reclaimed Improvements $5,000,000 Fees N Wells 21 -24 and raw water mains 2014 -2015 $4,600,000 Developer N 204-2 $200,000 Water & Sewer R Replacement of 2" Water Lines 2013 -2015 $150,000 Fund pipc3 Wildwood Sub. 2011 $4-25;000 Stormwatcr Fund R Sliplining-eKisting Water Line Enhancement 2044 2013 $5 e N Reclaimed Water Storage Project 2944 2013 $100,000 N Reclaim Water Improvements 2011 2013 $100,000 N Claricone Painting 2044- 2012 $150,000 N RTU Upgrades 2044 2013 $30,000 _ R 2044 $200,000 R Sliplining Sewers 2013 -2015 $400,000 2044 Lift Station 1 Rehab 2012 -2013 $150,000 R Engineering study for color & DBP 2044 $20,000 N Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -41 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Project* Schedule Cost Revenue Source LOS Non - LOS Unforeseen Projccta 2944 $261,353 Reclaimed Water Line Extensions 2013 $50,000 N Reuse Pump Station 2013 $330,000 N Sludge hand, emergency, power, lab 2013 $750,000 N Contract Administration 2013 $375,725 N 10% project contingency bid 2013 $418,500 N Barscreen and headworks 2013 $250,000 N Influent Pump Station 2013 $300,000 N Internal recycle pump station 2013 $175,000 N BTU Train #1 & #2 2013 $500,000 N Chlorine, SO2 and Alum Feed 2013 $330,000 N Clarifiers, RAS & WAS pumping 2013 $435,000 N Third Clarifier Building 2013 $800,000 N Filters 2013 $30,000 N CL2 Contract 2013 $285,000 N 20 $37,750 N Educational Component Eastern Shores 2012 $25,750 Pearl St. Stormwatcr Improvement Projcct 2044 $150,000 N Hart Avenue CIP Project 2944 $65&000 N Lamont St. and Riverside Dr. CIP Project 2012 2014 $250,000 N East Palm Way & Riverside Dr. CIP Project 2014 2015 $250,000 N E. Turgot Ave. & Riverside Dr. CIP Project 2945 2016 $225,000 N 29th Street Pipe Crossing 2012 $115,665 Stormwater Master Plan 2012 $25,000 Polymer Station Replacements (3) 2013 $50,000 R Roof Replacements at WTP 2013 $25,000 R Lime Slaker Replacements 2014 $300,000 R Hart Ave. Design & Grant Application 2012 -2013 $725,000 N Lift Station Pumps 2013 $25,000 N Unspecified Water 2016 $200,000 Unspecified Sewer 2016 $200,000 Unspecified Reclaimed 2016 $50,000 Sidewalk Repairs 2013 $50, 000 R US 1 Water Line Improvements 2012 $4,500 R Land Acquisition for new Public Works 2013 $266,562 N Site ( Refuse) - Land Acquisition for new Public Works 2013 $50,000 N Site (Stormwater) Pretreatment Improvement at 2016 $3,000,000 N ARTWTP - PUBLIC WORKS: Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -42 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Project* Schedule Cost Revenue Source LOS Non - LOS 2011 2015 2012-2016 $2 ,150,282 Capital Fund R Road Repaving $2.150,000 Signalize SR 442 @ I -95 SB Ramp 204-22013 $287,546 Developer N 2011 $573,428 Capital Fund N 30th Street Sidewalk Carry Forward $606,619 Indian River Blvd. Extension (approx. 1 mile) 2012 2013 $4,604,160 Developer N US 1 Sidewalk Survey and Design 2012 $1,500,000 N LEGEND: R- REPLACEMENT, N- NEW, E- EXPANDED * Projects in Fiscal Years 2013 -2016 are currently unfunded. Table 12: Long Term (10 year) Transportation Improvements Williamson Blvd. Extension (four lanes) Indian River Blvd. Extension (four lanes) Signalize S.R. 442 at I -95 southbound ramps Signalize S.R. 442 at I -95 northbound ramps S.R. 442 at I -95 lane additions Future Transit Corridor (Williamson Blvd. extension) U.S. 1 widening (six lanes between S.R. 442 and Riverside Dr.) PROGRAM MONITORING AND EVALUATION The role of monitoring and evaluation is vital to the effectiveness of any planning program and particularly to the CIE. This is largely because the City's revenue and expenditure streams are subject to fluctuations in the market and the economy. It is the behavior of these streams which will be used to predict fiscal trends in order to maintain the City's adopted LOS standards for public facilities. Therefore, the CIE requires a continuous program for monitoring and evaluation, pursuant to Chapter 163, F.S., this Element will be reviewed on an annual basis to ensure that required fiscal resources are available to provide public facilities as necessary to support the adopted LOS standards. The annual review will be the responsibility of the local planning agency, and the City Finance Director and City Manager will serve as advisory members at all formal deliberations related to capital improvement monitoring and evaluation. The local planning agency's fording and recommendations will be presented to the City Council at a public meeting. The City Council will Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -43 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT direct staff to take any actions deemed appropriate based on the findings and recommendations of the local planning agency. The review will include the following considerations, plus an examination of these considerations in order to determine their continued appropriateness: • Any corrections, updates, modifications concerning costs; revenue sources; acceptance of facilities pursuant to dedications which are consistent with the element; or the date of construction of any facility enumerated in this Element, • The CIEs consistency with the CP Elements and its support of the FLUE, • The City's ability to provide public facilities and services within the utility service area in order to determine any need for boundary modification or adjustment; • The priority assignment of existing public facility deficiencies; • The City's progress in meeting those needs determined to be existing deficiencies; • The criteria used to evaluate capital improvement projects in order to ensure that projects are being ranked in their appropriate order of priority; • The City's effectiveness in maintaining its adopted LOS standards; • The City's effectiveness in reviewing the impacts of plans and programs of State agencies and water management districts that provide public facilities within the City's jurisdiction; • The effectiveness of impact fees for assessing new development a pro rata share of the improvement costs which they generate; • The impacts of special districts and any regional facility and service provision upon the City's ability to maintain its adopted LOS standards; • The ratio of outstanding indebtedness to the property tax base; • Efforts made to secure grants and /or private funds, whenever available to finance the provision of capital improvements; • The transfer of any unexpected account balances; • The criteria used to evaluate proposed plan amendments and request for new development or redevelopment; and • Capital improvements needed for the latter part of the planning period, for inclusion in the 5 - Year Schedule of Improvements. In addition to the annual Capital Improvements Element review mentioned above, each request for a development order will be reviewed by a Technical Review Committee, as designated by the City Manager, and other appropriate personnel for the purpose of establishing whether the various adopted LOS standards will be adversely impacted if development is allowed to proceed. No development order will be issued if it is determined that the public facilities needed to maintain the adopted LOS standards will not be available concurrently with the impact of the development. Further, issuance of development orders will be delayed until the correction of existing system deficiencies which are required to increase the LOS provided to the adopted standard are complete. Adopted on Date: 04/18/11 Ordinance No. 2010 -0 -23 IX -44 1 City of V O G E WA TER Inc. 1951 CITY OF EDGEWATER • COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SYSTEM SUB - ELEMENT CHAPTER IX CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB - ELEMENT CHAPTER IX CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB - ELEMENT A. PUBLIC FACILITIES, CAPACITIES AND LEVEL -OF- SERVICE (LOS) INVENTORY FOR CONCURRENCY MANAGEMENT The following inventories shall be maintained by the City to be used for the concurrency assessment of new development. 1. Transportation: • Design capacity of different roadway types. • The existing LOS measured by the p.m. peak hour directional trips. • The status of service degradation of those roads classified as backlogged based on the methodology described in the Transportation Element of this CP. • The adopted LOS standards for all roadway types. • The existing capacities or deficiencies of the roadway network. • The improvements to be made to the roadway network in the current fiscal year by the City, Volusia County, the Florida Department of Transportation, or other public agency and the impact of such improvements on the existing capacities or deficiencies. 2. Sanitary Sewer: • The capacity of the wastewater treatment facilities. • The existing LOS standards measured by the average number of gallons per day /per unit based on the average flow experienced at the treatment plant and the total number of equivalent residential units within the service area. • The adopted LOS standards for average daily flow per equivalent residential unit. • The existing deficiencies of the system. • The reserve capacities. CM -1 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB - ELEMENT 3. Potable Water: • The design capacity of potable water treatment facilities. • The existing LOS measured by the average number of gallons per day per unit based on the average flows experienced and the total number of equivalent residential units within the service area. • The existing potable water storage capabilities of the water system. • The adopted LOS standards for the potable water facility components. • The existing capacities or deficiencies of the system. • The reserved capacities. 4. Solid Waste Disposal: • The design capacity of solid waste disposal facilities. • The existing LOS. • The adopted LOS standard for solid waste. • The projected capacities or deficiencies. 5. Stormwater Drainage: • The existing LOS measured by storm event as determined by the City and its Consulting Engineers. • The adopted LOS standard for stormwater drainage quantity and quality. 6. Recreation and Open Space: • The existing acreage of parkland and the existing number of recreation facilities as outlined in the Recreation and Open Space Element of this CP. • The existing LOS measured by the number of acres of parks available per 1,000 residents of the City based on an inventory of parks in the City and the population of the City. CM -2 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB - ELEMENT • The existing LOS guidelines for recreation facilities measured by the adopted standard based on an inventory of the facilities in the City and the population of the City. • The adopted LOS standards for park acreage and guidelines for individual recreation facilities as outlined in the Recreation and Open Space Element of this CP. • The projected capacities or deficiencies. 7. Public Schools: • The existing LOS standard for public schools measured by the Volusia County School Board. • The projected student enrollment, capital improvements, and estimated revenues measured by the Volusia County School Board. B. CONCURRENCY ASSESSMENT The Development Services Department is responsible for determining concurrency for all applications for development, redevelopment and subdivision plats. When reviewing applications for such developments, the Department performs a Concurrency Assessment to ensure that public facilities are or will be available concurrent with the impacts of the proposed development. The assessment includes a basis for the establishment of existing conditions and the capacity of existing public facilities to service new development. The Department shall identify: • The ability of existing facilities to accommodate the proposed development at the adopted LOS standards; • Any existing facility deficiencies that will need to be corrected prior to the completion of the proposed development; • The facility(s) improvements or additions that will be needed to accommodate the impacts of the proposed development at the adopted level(s)of service created by the proposed development; • The date such facility(s) improvements or additions will need to be completed to be concurrent with the impacts on such facility(s) created by the proposed development; and • A recommendation or approval or denial with any applicable conditions or the timing and location of needed improvements. Prior to the issuance of a development order for a proposed new development, the City Council and /or the Planning Development Services Department determines: CM -3 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB - ELEMENT • The impacts created by the proposed development; • Whether the public facilities covered under the Concurrency Management System will be available concurrent with the impacts of new development at the adopted LOS; • Those facility(s) improvements or additions that are required to ensure the findings of concurrency; and • The entity responsible for the design and installation of all required facility(s) improvements or additions. 1. Sanitary Sewer, Solid Waste, Stormwater and Potable Water Facilities a) A development order is issued subject to the condition that at the time of the issuance of a Certificate of Occupancy, or its functional equivalent, the necessary facilities and services are in place and available to service the new development; or b) At the time the development order is issued, the necessary facilities are guaranteed in an enforceable development agreement pursuant to Section 163.3220, F.S.; or c) An agreement or development order, issued pursuant to Chapter 380, F.S., to be in place and available to serve the new development at the time of the issuance of a Certificate of Occupancy. (Section 163.3180{2 F.S.) d) For potable water, prior to approval of a building permit or its functional equivalent, the City shall determine that there will be adequate water supplies and facilities available no later than the date at which the City anticipates issuing a Certificate of Occupancy to serve the new development. 2. Parks and Recreation Facilities a) At the time the development order is issued, the necessary facilities are in place, or actual construction has commenced; or b) A development order is issued subject to the condition that at the time of the issuance of a Certificate of Occupancy, the acreage for the necessary facilities to serve the new development is dedicated, or acquired by the City, or funds in the amount of the developer's fair share are committed; or c) A development order is issued subject to the conditions that the necessary facilities needed to serve the new development are scheduled to be in place, or under actual construction, not more than one (1) year after the issuance of a Certificate of Occupancy, as provided in the City's Capital Improvement Element, or CM -4 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB - ELEMENT d) At the time the development order is issued, the necessary facilities are the subject of a binding executed agreement which requires the necessary facilities and services to serve the new development to be in place or under actual construction no more than one (1) year after issuance of a Certificate of Occupancy; or e) At the time the development order is issued, the necessary facilities are guaranteed in an enforceable development agreement pursuant to Section 163.3220, F.S. or under actual construction not more than one (1) year after issuance of a Certificate of Occupancy. 3. Transportation Facilities a) At the time a development order is issued, the necessary facilities and services are in place or under construction; or b) A development order is issued subject to the conditions that the necessary facilities and services needed to serve the new development are scheduled to be in place or under actual construction not more than three (3) years after the issuance of a Certificate of Occupancy or its functional equivalent, as provided in the adopted City's Five Year Schedule of Capital Improvements. The Schedule of Capital Improvements may include transportation projects included in the first three (3) years of the most current adopted Florida Department of Transportation Five Year Work Program. The Capital Improvement Element must include the following policies: i. The estimated date of actual project construction commencement and the estimated completion date; ii. A provision that a plan amendment is required to eliminate, defer or delay construction of any local road facility which is needed to maintain the adopted LOS standard and which is listed in the first three (3) years of the Five Year Schedule of Improvements in the Capital Improvements Element. c) At the time a development order is issued, the necessary facilities are the subject of a binding executed agreement which requires the necessary facilities to serve the new development to be in place or under actual construction no more than three (3) years after the issuance of a Certificate of Occupancy; or d) At the time a development order is issued, the necessary facilities and services are guaranteed in an enforceable development agreement, pursuant to Section 163.3220, F.S.; or an agreement or development order is issued pursuant to Chapter 380, F.S.; and will be in place or under actual CM -5 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB - ELEMENT construction not more than three (3) years after issuance of a Certificate of Occupancy. The adopted LOS standards (see Table CM -I) are the minimum acceptable standards with which all proposed new development shall comply. The Concurrency Management portion of this Element does not preclude the Planning and Zoning Board or the City Council from imposing other conditions of approval, including improvements and additions to the facilities covered under this system beyond the minimum necessary to achieve concurrency. 4. School Facilities For school facilities, the following standards will satisfy the concurrency requirement: a) For district -wide concurrency service areas: 1. At the time the residential development order or permit is issued, the necessary facilities and services are in place or under construction; or 2. A residential development order or permit is issued subject to the conditions that the necessary facilities and services needed to serve the new development are scheduled to be in place or under construction not more than 3 years after permit issuance as provided in the adopted public school facilities program. b) For less than district -wide concurrency service areas: If public school concurrency is applied on less than a district -wide basis in the form of concurrency service areas, a residential development order or permit shall be issued only if the needed capacity for the particular service area is available in one or more contiguous service areas and school capacity is available district - wide as defined in Section 163.3180{1}(e }, F.S. C. GENERAL RULES FOR CONCURRENCY ASSESSMENT 1. Existing Deficiencies No development may be approved which will impact a facility which is currently deficient unless the facility is required to be improved in the current fiscal year pursuant to a previous development order or permit. Any needed improvements shall be completed prior to the projected impacts of the proposed development. 2. Approved Impacts The impacts of new development shall be assessed against the existing conditions and the projected impacts from approved but un -built development. These two items together shall be considered the existing conditions for all public facilities for the impact assessment of all proposed development. CM -6 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB - ELEMENT 3. Phasing Development that is proposed to be phased may also phase the improvement of facilities provided the concurrency requirements for each facility are met. 4. Time Specific Approval All development approvals shall have a time period specified in the development order or permit in which development must commence. The time period may involve two or more phases but the timing of each phase shall be specified in the development order or permit. Any required improvements shall also require a time period for construction and completion. Should development or facilities improvements fail to begin or be completed in accordance with the development order or permit, all outstanding approvals of the development shall expire. Amendments to time schedules shall be permitted but must be approved by the body granting the original approval. 5. Additional Information The Planning Development Services Department may require additional information from applicant or other City Departments in order for an accurate assessment to be conducted. Such additional information requests shall be reasonable and be provided in writing to the applicant or appropriate Department. Should the Planning Development Services Department require a special study (such as traffic counts on a road that is not regularly monitored), the applicant shall provide such information. Review and approval of proposed development may be postponed for a reasonable time period in order that more information may be gathered on a facility. Proposed development may be denied approval, for failure of the applicant to provide adequate information on the projected impacts created by the development. 6. Transportation The City's Land Development Code provides development thresholds at which traffic studies will be required. Required studies shall use the Institute of Traffic Engineers (ITE) Manual to calculate the number of trips generated by the proposed development. The study shall then show the distribution of the projected trips, determine existing condition and project the LOS of impacted roads. Prior to the issuance of a Certificate of Occupancy, all facility improvements necessary to accommodate the impacts of that portion of the development receiving a Certificate of Occupancy shall be in place. Completed improvements may be required prior to the issuance of a building permit if deemed necessary for public safety purposes. CM -7 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB - ELEMENT 7. Sanitary Sewer The City's Land Development Code provides sanitary sewer use standards for residential and non - residential development based on equivalent residential units. The City may require commercial and industrial developments to provide a description and estimate of water use needs for any commercial or industrial processes which create wastewater that will be discharged into the City's system. Prior to the issuance of a Certificate of Occupancy, all facility improvements necessary to accommodate the impacts of that portion of the development receiving a Certificate of Occupancy shall be in place, as required by the Development Order. 8. Potable Water The City's Land Development Code provides potable water use standards for residential and non - residential development based on equivalent residential units. The City may require commercial and industrial developments to provide a description and estimate of water use needs for any commercial or industrial processes involving potable water. Prior to the issuance of a Certificate of Occupancy, all facility improvements necessary to accommodate the impacts of that portion of the development receiving a Certificate of Occupancy shall be in place, as required by the Development Order. Prior to approval of a building permit or its functional equivalent, the City shall determine that there will be adequate water supplies and facilities available no later than the date at which the City anticipates issuing a certificate of occupancy to serve the new development. All development is subject to the City's Concurrency Management System. 9. Solid Waste The City's Land Development Code provides solid waste standards for control and operation for residential, commercial and industrial developments. Developments which are potential hazardous waste generators will be responsible for coordinating with Volusia County for disposal of such waste. Prior to the issuance of a Certificate of Occupancy, all facility improvements necessary to accommodate the impacts of that portion of the development receiving a Certificate of Occupancy shall be in place. 10. Stormwater Drainage All developments shall prepare a drainage plan based on the Stormwater regulations which incorporate the LOS design storm. Such plans shall be approved by the City's Engineer prior to the approval of the development. CM -8 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB - ELEMENT Prior to the issuance of a building permit, all facility improvements necessary to accommodate the impacts of that portion of the development receiving the building permit shall be approved and all improvements shall be completed prior to the issuance of a Certificate of Occupancy. 11. Recreation The City's Land Development Code requires recreation impact fees for residential construction and /or land conveyance for new subdivisions. Commercial and industrial developments shall not be assessed as having an impact on recreational facilities. However, the City reserves the right to require the provision of recreational facilities as part of Planned Unit Developments. CM -9 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB - ELEMENT D. GOALS, OBJECTIVES, AND POLICIES GOAL 1: The City shall undertake necessary action to economically and efficiently provide needed public facilities and services to all residents within its jurisdiction in a manner which protects investments in existing facilities, maximizes the use of existing facilities and promotes orderly compact urban growth. Objective 1.1: Capital Improvements Provision. Will be provided to correct existing deficiencies, to accommodate anticipated future growth and to replace outdated and obsolete facilities, as indicated in the Schedule of Improvements of this Element. [9J 5.016 (3) (b)1., F.A.C.] Policy 1.1.1: Criteria for Capital Improvement Projects. The City shall include all projects identified in the other Elements of this CP determined to be of relatively large scale in cost ($25,000 or greater) as Capital Improvement Projects and are included within the Schedule of Improvements portion of this Element. Policy 1.1.2: Debt Service and Operating Expenditures. The City shall, for accounting purposes, also include into this Element Debt Service and Operating expenditures. Policy 1.1.3: Prioritizing, Scheduling, and Funding Capital Improvements. The City shall, as a matter of priority, schedule and fund all capital improvement projects in the City's annual Capital Improvement Program which are designed to correct existing deficiencies as listed in the various other Elements of this CP. Policy 1.1.4: Renewal and Replacement of Capital Facilities. The City will continue its current program of providing for renewal and replacement of capital facilities as outlined in the various Elements of this CP. Policy 1.1.5: Capital Improvements Coordinating Committee. A Capital Improvements Coordinating Committee shall be created composed of the Technical Review Committee members as designated by the City Manager to evaluate and rank, on an annual basis, in order of priority, the projects proposed to be included in the Schedule of Improvements. Policy 1.1.6: Evaluation and ranking of Capital Improvement Projects. Proposed City Capital Improvement Projects shall be evaluated and ranked in order of priority according to the following criteria: • Whether the project is needed to protect the public health and safety, to fulfill the City's legal commitment to provide facilities and services, or to preserve or achieve full use of those facilities already in place; CM -10 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB - ELEMENT • Whether the project increases efficiency of use of existing facilities, prevents or reduces future improvement costs, provides services to develop areas lacking full service or promotes in -fill development; • Whether the project represents a logical extension of facilities and services within the designated Utility Service Area Boundary, and is coordinated with the plans of County and /or State agencies that provide facilities within the City; • Whether the project implements the policies of this CP as they pertain to the concurrency requirements; and • Whether the project is financially feasible. Objective 1.2: Proportionate Cost of Future Development. Ensure future development will bear a proportionate cost of facility improvements necessitated by the development in order to maintain the adopted LOS standards. [9J 5.016 (3)(b)1., F.A.C.} Policy 1.2.1: Collecting Impact Fees. The City will continue to collect impact fees from development projects to pay for the provision of transportation, water, sewer and recreation facilities required by those projects. Policy 1.2.2: Considering Other Impact Fees. The City shall consider continue the use of other impact fees, such as for public safety services. Policy 1.2.3: New Development and Donating Fair Share of Rights -of -ways. All new development shall be required to donate or reserve their fair share of right -of -way adjacent to major roadways prior to the issuance of a final development order. Objective 1.3: Managing Financial Resources. Will manage its financial resources to ensure the provision of needed capital improvements for previously issued development orders and for future development and redevelopment. This objective shall be achieved through the implementation of the following policies: [9J 5.016 (3)(b)5., F.A.C.} Policy 1.3.1: Maximum Ratio of Outstanding Indebtedness. In providing capital improvements, the City shall limit the maximum ratio of outstanding indebtedness to no greater than .75% of the property tax base. Policy 1.3.2: Annually Adopting the Capital Improvement Program. The City shall continue to adopt a Capital Improvement Program and an operating budget on a yearly basis as part of this budgeting process. Policy 1.3.3: Financing the Provision of Capital Improvements. The City shall continue to apply for and secure grants or private funds whenever CM -11 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB - ELEMENT available to finance the provision of capital improvements and other City improvement projects. Policy 1.3.4: Issuance of Certificates of Occupancy. The City will provide for all public facilities needed to service development for which Development Orders were previously issued prior to the issuance of Certificates of Occupancy. Policy 1.3.5: Allocating the Costs of New Public Facilities. The City shall allocate the costs of new public facilities on the basis of the benefits received by the existing and future residents. GOAL 2: Maintain a Concurrency Management System to ensure public facilities and services to support development are available concurrent with the impact of development. Objective 2.1: Concurrency Management System. Will continue to utilize a Concurrency Management System so that decisions regarding the issuance of development orders and permits will be based upon coordination of the development requirements included in this CP, the Land Development Regulations, and the availability of necessary facilities to support such development. Policy 2.1.1: LOS Standards and Reviewing the Impacts of Developments. The City shall use the LOS standards (found in Table CM -I) in reviewing the impacts of new development and /or redevelopment upon public facilities and services. [9J 5.0055 (2) (a), (2) (b) and (2) (c), F.A.C.] CM -12 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB - ELEMENT Table CM -I: Level of Service Standards Facility Standard Sanitary Sewer 204 gallons /ERU /day Solid Waste 2.51bs /capita /day Potable Water 204 gallons /ERU /day Water quality: Meet State and Federal Drinking Water Standards Stormwater 25 year /24 hr storm Traffic Circulation Limited Access Roads B, or as otherwise prescribed by FDOT Arterial D Collectors D Guideline for Recreational LOS /Person Facilities Parkland 5 acres /1,000 persons Baseball /Softball 1 Field /4,000 persons Basketball Court 1 court /5,000 persons Tennis Court 1 court /3,500 persons Handball /Racquetball Court 1 court /4,000 persons Community Center 1 facility /30,000 persons Multi- Purpose /Soccer 1 field /4,000 persons Shuffle Board Court 1 court /1,500 persons Bocci Ball Court 1 court /10,000 persons Volley Ball Court 1 court /5,000 persons Boat Ramps 1 ramp /4,700 persons Bike /Pedestrian Trail 1 mile /4,000 persons Fitness Trails 1 mile /14,000 persons Activities Center 1/15,000 persons Gymnasium N/A Public Schools Elementary Schools 115% of permanent FISH capacity for the concurrency service area. K- 8 Schools 115% of permanent FISH capacity for the concurrency service area. Middle Schools 115% of permanent FISH capacity for the concurrency service area High Schools 120% of permanent FISH capacity for the concurrency service area Special Purpose Schools 100% of permanent FISH capacity. ERU - Equivalent Residential Units FISH — Florida Inventory of School House CM -13 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB - ELEMENT Policy 2.1.2: Ensuring Adequate Water Supplies and Facilities and Concurrency. Prior to approval of a building permit or its functional equivalent, the City shall determine that there will be adequate water supplies and facilities available no later than the date at which the City anticipates issuing a certificate of occupancy to serve the new development. All development is subject to the City's Concurrency Management system. [9J 5.0055 (3)(c)6, F.A.C.] Policy 2.1.3: Tracking Water Demands and Outstanding Commitments. The City shall track current water demand and outstanding commitments in order to determine the availability of an adequate water supply for proposed developments. Policy 2.1.4: Concurrency Requirements. Provisions in the CP that ensure public facilities and service standards will be met to satisfy the Concurrency requirements are listed below: • The necessary facilities and services are in place at the time a development permit is issued; or • A development permit is issued subject to the condition that the necessary facilities and services will be in place when the impacts of the development occur; or • The necessary facilities are under construction at the time a permit is issued; or • The necessary facilities and services are guaranteed in an enforceable development agreement that includes the provision of the Florida Administrative Code. The agreement must guarantee that the necessary facilities and services will be in place when the impacts of the development occur; or • At the time the development permit is issued, the necessary facilities and services are the subject of a binding executed contract which provides for the commencement of the actual construction of the required facilities or the provision of services within one (1) year of the issuance of the applicable development permit. • The necessary facilities and services are guaranteed in an enforceable development agreement which required the commencement of the actual construction of the facilities or the CM -14 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB - ELEMENT provision of services within one (1) year of the issuance of the applicable development permit. [9J 5.0055 (3)(c)6, F.A.C.] Policy 2.1.5: Evaluation Guidelines for New Development or Redevelopment. Proposed CP amendments and requests for new development or redevelopment shall be evaluated according to the following guidelines as to whether the proposed action would: Policy 2.1.6: • be consistent with the Utilities Element and the Coastal Management Element and not contribute to a condition of public hazard. • be consistent with the Transportation Element, Utilities Element and Recreation and Open Space Element and not intensify any existing public facility capacity deficits not envisioned within this CP. • generate public facility demands that may be accomplished by planned capacity increases. • conform to future land uses as shown on the FLUM of the FLUE. • accommodate public facility demands based upon LOS standards by provision of facilities by the developer or by the City consistent with this Element. • be consistent with the County, State and Regional agencies and water management district's facilities plans. CM -15 AGENDA REQUEST RPT- EBJ2015 Date: February 3, 2012 PUBLIC HEARING RESOLUTION ORDINANCE BOARD OTHER APPOINTMENT March 5, 2012 CONSENT BUSINESS ITEM DESCRIPTION: Economic Development Board reappointment. BACKGROUND: At the February 1, 2012 Economic Development Board meeting, the Board discussed the reappointment of Bliss Jamison whose term expires on March 16, 2012 and has requested reappointment. STAFF RECOMMENDATION: The Economic Development Board voted to recommend the reappointment of Bliss Jamison to a three -year term, expiring on March 16, 2015. ACTION REQUESTED: Motion to reappoint Bliss Jamison to the Economic Development Board to a three -year term, expiring on March 16, 2015. FINANCIAL IMPACT:(Finance Director) N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO PREVIOUS AGENDA ITEM: YES NO X If so, DATE: AGENDA ITEM # Respectfully submitted, Concurrence: HIL{20CLA/VAt Tabitha Russell Robin L. Matusick Economic Development Board Coordinator Paralegal /Tracey . Barlow City Manager rlm New Smyrna Beach, FL 32170 386-427-3100 January 18, 2012 City of Edgewater's Economic Development Board RE: Board Appointment Dear EDB Board Members, I have enjoyed serving on the EDB board with you for the last three years. During my term we have made great strides in laying the ground work and planning for the future of our city. If it pleases the board, I would Tike to serve another term. My term will expire on March 16, 2012. Thank you, c.",. .... zi , E. Bliss Jamison qb AGENDA REQUEST RPT- SH2O15 Date: February 3, 2012 PUBLIC HEARING RESOLUTION ORDINANCE BOARD OTHER APPOINTMENT March 5, 2012 CONSENT BUSINESS ITEM DESCRIPTION: Economic Development Board reappointment. BACKGROUND: At the February 1, 2012 Economic Development Board meeting, the Board discussed the reappointment of Steve Harrell whose term expires on March 16, 2012 and has requested reappointment. STAFF RECOMMENDATION: The Economic Development Board voted to recommend the reappointment of Steve Harrell to a three -year term, expiring on March 16, 2015. ACTION REQUESTED: Motion to reappoint Steve Harrell to the Economic Development Board to a three -year term, expiring on March 16, 2015. FINANCIAL IMPACT:(Finance Director) N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO PREVIOUS AGENDA ITEM: YES NO X If so, DATE: AGENDA ITEM # Respectfully submitted, Concurrence: ab Tabitha Russell Robin L. Matusick Economic Development Board Coordinator Paralegal racey . Barlow City anager rlm BERT FISH MEDICAL CENTER January 12, 2012 Edgewater Economic Development Board City of Edgewater 102 N. Riverside Dr. Edgewater, FL 32141 Fellow Board members, My current term on the Economic Development Board is set to expire March 2012. 1 hereby submit my request to be reconsidered to serve another term. I have been honored to occupy a seat on the advisory board since April, 2011 and look forward to the possibility of continuing to serve the community and assist in improving the economic future of the City of Edgewater. Thank you for your consideration. Sincerely, ,(..‘ Steve Harrell CEO P.O. Box 1350 • New Smyrna Beach, FL 32170-1350 • (386) 424-5000 • www.bertfish.corn 401 Palmetto Street • New Smyrna Beach, FL 32168 CI7y O r EDGEVV -- RE CEIVED � 1 FE B 2 2 2012 CLERK ADVISORY BOARD — VOLUNTEER APPLICATION CITY Thank you for your interest in serving the City of Edgewater. Your completion of this application is necessary so that the members of the City Council can thoroughly review each application as part of their consideration for the appointment. Please choose the Board(s) for which you wish to apply. If applying for more than one Board, you must number in order of your preference. ANIMAL CONTROL CITIZEN CODE ENFORCEMENT* LIBRARY POLICE PENSION* CONSTRUCTION REGULATION* RECREATION & CULTURAL SERVICES V ECONOMIC DEVELOPMENT PLANNING & ZONING* FIREFIGHTERS PENSION* VETERANS PARK AVD. COMMITTEE SCHOOL SCHOLARSHIP COMMITTEE Members of the Boards with an asterisk ( *) are required to file a Financial Disclosure form within 30 days of appointment. PERSONAL INFORMATION Name Per E JEFFREx MEREDITH Address 3)9 ' A L L1. D E1 e wATen FL . $Z/1 / Home Phone 386 4 /4 6 8 9 0 9 Business /Cell Phone 386 684 ' S'8 3 Ow or C .r4slc LVe , LLC Occupation To' Are you a resident of EdgewaterfAs how long 9 YEAR s oulJed l-tcw,e a,Nce 1990 Is your principal place of employment in Edgewater y E. At the present time, do you serve on any other City Boards or Commissions Na if yes, please list each Have you ever served on any Boards, agencies or committees YES if yes, please list each 'Wa lam" �5�dE /evil/Labe* "a•t/g J er/ �•reb�as�.v �on+"ri;7 6 REFERENCES — Please list three business and/or personal Joe e R AAA, 1303 <,ilKes /cle W,L•a.✓ /tl; 2. 2789G (2s".r) 237- a V7 Name, address and phone 1 Vol v,d 11d SALL, 927 iy� Lpssio 6L/ ,o be 2 7277 945✓ 77 - 2 - 2 2!I Name, address and phone Rb Au. 7; p / / x " 0 2 7 0 1 " 7;e0 i 406 C'QOe Nm. BflOit 65 .479 z. Name, address and phone RA 'P,& pper e P 9.€mees n/11? /-7 ,e,k h.vyt 3FE4/ / N ✓ o 1 Le r3 F rn 5 i Atir: 1I .. EDUCATION High School C e r t ,✓ 41 IN Se ii o o L 1 4b 7 - 0.- b o ) a N 0 HI a College v'roM E - RaL,asl� J��ER / /So ,�,9iyi.•/ (An, /y C ;'Ro l Cap, laL Omit/G :0c t CoLowtpus J Degree(s) WORK EXPERIENCE �u Qe b ,9. iv "1 en, ay_ ft E To,�TBER0, R 6.4 / .cry /►v,a w s ea F D A eta i ti s Ln,Ic, 7 , e s tNe t e F CL*��e �es Lt.C. INTEREST /ACTIVITIES (-).‘ 0/2 WI .�/f■3), ��,¢ » j J6 L d Rr COMMUNITY INVOLVEMENT frivie,s, ,e s h WHY DO YOU DESIRE TO SERVE ON THIS/THESE BOARD(S)? FFE L ' Goa u L d h ELF Co ••.+ .H u iu , ,.; v 0 6 u p f o R 3 'low w -- re"; 1,4ve Lop"? esa 1 EXPERIENCE/QUALIFICATIONS RELATED TO BOARD(S) APPLYING FOR �- rdRe-tn i �, J ,� .`�x+Les � As veA/ S gt G ,Isppel s eF r ThALr R.y W, 1� , E oL.� wwc� �oBLe,, -.s . C ) B49•• p 1.AyE 0Z A resume or separate sheet with additional information may be included with your application. I understand the responsibilities associated with being a board member, and I have adequate time to serve if appointed. — /� a09/2. • , . icant Signature Date Please return this application to Bonnie Wenzel, City Clerk, City of Edgewater, P.O. Box 100, Edgewater FL 32132 or drop off in the City Clerk's Office, 104 N. Riverside Drive, Edgewater FL 32132. If you have any questions please call 386 - 424 -2400. OFFICE USE ONLY Date Application Received 40....via Date Appointed to Board Board Appointed to Date Resigned from Board 21 qC AGENDA REQUEST RPT- EV2015 Date: February 10, 2012 PUBLIC HEARING RESOLUTION ORDINANCE BOARD OTHER APPOINTMENT March 5, 2012 CONSENT BUSINESS ITEM DESCRIPTION: Planning and Zoning Board reappointment. BACKGROUND: At the February 8, 2012 Planning and Zoning Board meeting, the Board discussed the reappointment of Edwin Vopelak whose term expires on February 28, 2012 and has requested reappointment. STAFF RECOMMENDATION: The Planning and Zoning Board voted to recommend the reappointment of Edwin Vopelak to a three -year term, expiring on February 28, 2015. ACTION REQUESTED: Motion to reappoint Edwin Vopelak to the Planning and Zoning Board to a three -year term, expiring on February 28, 2015. FINANCIAL IMPACT:(Finance Director) N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO PREVIOUS AGENDA ITEM: YES NO X If so, DATE: AGENDA ITEM # Respectfully submitted, Concurrence: Tabitha Russell Robin L. Matusick Planning and Zoning Board Coordinator Paralegal 1 racey T : arlow City .nager rlm Edwin L. Vopelak 2027 S. Riverside Drive Edgewater, FL 32132 January 10, 2012 To Whom It May Concern: My three year term on the Planning and Zoning Board will expire on February 28, 2012. It would be my pleasure to continue as a member of the Planning and Zoning Board as long as I can usefully serve the City. Thank you, c;1-1,4)114/4) I d AGENDA REQUEST RPT- AW2015 Date: February 10, 2012 PUBLIC HEARING RESOLUTION ORDINANCE BOARD OTHER APPOINTMENT March 5, 2012 CONSENT BUSINESS ITEM DESCRIPTION: Planning and Zoning Board reappointment. BACKGROUND: At the February 8, 2012 Planning and Zoning Board meeting, the Board discussed the reappointment of Agnes Witter whose term expires on February 28, 2012 and has requested reappointment. STAFF RECOMMENDATION: The Planning and Zoning Board voted to recommend the reappointment of Agnes Witter to a three -year term, expiring on February 28, 2015. ACTION REQUESTED: Motion to reappoint Agnes Witter to the Planning and Zoning Board to a three -year term, expiring on February 28, 2015. FINANCIAL IMPACT:(Finance Director) N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO PREVIOUS AGENDA ITEM: YES NO X If so, DATE: AGENDA ITEM # Respectfully submitted, Concurrence: Tabitha Russell Robin L. Matusick Planning and Zoning Board Coordinator Paralegal racey .: arlow City anager rlm Mayor Michael L. Thomas Councilman Justin A. Kennedy Councilwoman Gigi Bennington Councilman Michael Ignasiak Dear Mayor, Councilmen and Councilwoman, I am requesting reappointment to the City of Edgewater Planning and Zoning board. My current appointed term expires in February 2012. The future of our city seems to shine a little brighter with each new step we are willing to take. I take great pleasure in being a part of the process that will bring the visioning our citizens have chosen to fruition. Respectfully Agnes Witter CITY OF EDGEWATER RECEIVED FEB 2 4 2( 1 CITY CLERIC ADVISORY BOARD — VOLUNTEER APPLICATION Thank you for your interest in serving the City of Edgewater. Your completion of this application is necessary so that the members of the City Council can thoroughly review each application as part of their consideration for the appointment. Please choose the Board(s) for which you wish to apply. If applying for more than one Board, you must number in order of your preference. ANIMAL CONTROL (j CITIZEN CODE ENFORCEMENT* LIBRARY POLICE PENSION* CONSTRUCTION REGULATION* RECREATION & CULTURAL SERVICES ECONOMIC DEVELOPMENT , ; r PLANNING & ZONING* FIREFIGHTERS PENSION* VETERANS PARK AVD. COMMITTEE Members of the Boards with an asterisk ( *) are required to file a Financial Disclosure form within 30 days of appointment. PERSONAL INFORMATION Name Elliott N. Hagood Address 2025 Orange Tree Dr Home Phone 386-426-0847 Business /Cell Phone 386-690 -6546 Occupation Real Estate Broker Are you a resident of Edgewater YES how long 1 year Is your principal place of employment in Edgewater yes At the present time, do you serve on any other City Boards or Commissions no if yes, please list each Have you ever served on any Boards, agencies or committees yes if yes, please list each New Beach Board of REALTORS Legislative candidate screening committee REFERENCES — Please list three business and /or personal Mr. James Vandergrifft 386 424 -4750 Confidential address provided upon request only Name, address and phone Mr. George Beazley, Esq. 386 690 -6709 Confidential address provided upon request only Name, address and phone Mr. John E. Hagood 386 427 -0381 Confidential address provided upon request only Name, address and phone 1 �'` EDUCATION High School New Smyrna Beach High School 96 College University of Central Florida College of Business Degree(s) B.S.B.A. Management WORK EXPERIENCE Real Estate Sales, Leasing, Previously Licensed Mortgage Broker Boston Whaler Boat Manufacturing, Food Service, Satellite TV Sales, service & Installations Technician INTEREST /ACTIVITIES Fishing, Golf, Surfing COMMUNITY INVOLVEMENT desire for public service, to be continued... WHY DO YOU DESIRE TO SERVE ON THIS/ THESE BOARD(S)? To improve our current and future quality of life in the city of Edgewater. EXPERIENCE /QUALIFICATIONS RELATED TO BOARD(S) APPLYING FOR My educational and professional experience have provided unique insight to all lifestyles present in our community, with this I am able to make informed decisions and serve the general public to improve our community's profile amongst others. A resume or separate sheet with additional information may be included with your application. I understand the responsibilities associated with being a board member, and I have adequate time to serve if appointed. // lotraTZTIO App • cant Signature Date Please return this application to Bonnie Wenzel, City Clerk, City of Edgewater, P.O. Box 100, Edgewater FL 32132 or drop off in the City Clerk's Office, 104 N. Riverside Drive, Edgewater FL 32132. If you have any questions please call 386- 424 -2400. OFFICE USE ONLY Date Application Received o7 Date Appointed to Board Board Appointed to Date Resigned from Board 21 ELLIOTT HAGOOD 621 S PINE ST. • NEW SMYR.NA BEACH, FL 32169 PHONE (386) 690 -6546, 386- 426 -0847 • E-MAIL \L, 1 C' SUMMARY OF QUALIFICATIONS • Real Estate (Licensed); Broker • Manager with education & experience in planning, operations and management, staff supervision, budgeting, start-ups and managing highly diverse projects. • An ability & reputation for: o Excellence in professional consultative services and customer relations. o Coordination of work of internal and external management and project teams as well as supervision and development of new systems and processes. o Strong interpersonal skills. o Working in fast - paced, relatively unstructured environments. o Internet and related technologies Various computer skills (MS Word, Excel, Access, PowerPoint ect. o Quickly understand and adapt to new technologies. o Knowledge of many aspects of project, facility management and operations. • Potential for: strategic planning, operations, facility management and project management, with special interests to develop strategies and managing operations to increase efficiency. An all- around Results oriented professional with a reputation as a conscientious manager who provides excellence in service and customer relations. EDUCATION 2004 University of Central Florida, Orlando, Fl • Management Degree B.S.B.A. WORK EXPERIENCE 2004- Present Licensed Real Estate Sales: Realtor Formerly Associate Experience at Waverly Property Group, ERA Select Intl. & OceanBreeze Properties Currently - Broker Home & Family Real Estate & Property Management LLC New Smyrna Beach, FL Duties: • Showcased property to potential clientele; provided comparable market analysis to customers; utilized online MIS real estate services; preparation of sales contracts; collaboration with various industry professionals; familiarization with appraising real property; interpreting inspection reports, comparative market analysis, legal documents, zoning maps, construction plans, population and land sales projection reports, and title abstracts; marketing; participation in open market activities, attended numerous closings, and otherwise aided in the transfer of real property. Extensive marketing and social network development. — 2 — February 23, 2011 2006 — 2/2007 Flagship Mortgage Banc, Inc. Daytona Beach, FL Loan Officer (Licensed Mortgage Broker) • Reference Contact Monique Hilton 386-299 -3712 Duties: • Responsible for soliciting residential mortgages from various sources including realtors, builders, financial professional's, past customers and other nontraditional sources; produces high quality loans which meet applicable program guidelines while providing excellent customer service. Extensive marketing and social network development. Flagship Mortgage Banc, Inc is a subsidiary of Olde Cypress Community Bank. 2001 — 2005 Mastec Advanced Technologies DIRECT TV Orlando, FL Installation & Service Technician • Reference Contact Richard Jones (386)- 689 -6481 Duties: • Installation, as well as testing and repair of Direct TV satellite for commercial customers, residential customers, and retail outlets by performing the following duties: Using problem - solving and technical skills to install satellite dishes and related equipment, Reviewing job site and communicating with customers to review the installation and operation process, Troubleshooting, providing customer education and managing the administrative processes including van inventory and appropriate documentation. Ensuring that the highest quality of service to promote superior customer satisfaction & Adhering to safety guidelines and requirements. REFERENCES Personal References Mr. George Beazley, Esq. 386 690 - 6709 Mr. James Vandergrifft. 386 4 CONTACT INFORMATION: Elliott Hagood 621 S. Pine Street, New Smyrna Beach, Fl 386 690 -6546 nil >nr ni , r, CITY OF EDGEWATF RECEIVED r '31 ]? DGf ATER. CITY CLERK ADVISORY BOARD -- VOLUNTEER APPLICATION Thank you for your interest in serving the City of Edgewater. Your completion of this application is necessary so that the members of the City Council can thoroughly review each application as part of their consideration for the appointment. Please choose the Board(s) for which you wish to apply. If applying for more than one Board, you must number hi order of your preference. ANIMAL CONTROL CITIZEN CODE ENFORCEMENT* LIBRARY POLICE PENSION* CONSTRUCTION REGULATION* RECREATION & CULTURAL SERVICES ECONOMIC DEVELOPMENT ) PLANNING & ZONING* FIREFIGHTERS PENSION* VETERANS PARK AV D. COMMI1 SCHOOL SCHOLARSHIP COMMITTEE Members of the Boards with an asterisk ( *) are required to file a Financial Disclosure form within 30 days of appointment. PERSONAL, INFORMATION r' Name I� u $ Z..'I" rtz.Cie 0 Z tJ Address Sop 3 ..S/ LJ paLr+-, sg.. g- c.a c,4 el (L 3 2(St/ 1 Home Phone 364 * 667 /0 4'! Business/Cell Phone 3 b T 2 &' I' Occupation us L.4 e.3,1 0 vli` Are you a resident of Edgewater - how long /,! Is your principal place of employment in Edgewater At the present time, do you serve, on any other City Boards or Commissions Ai 0 if yes, please list each Have you ever served on any Boards, agencies or committees if yes pl eal a list each REFERENCES — Please list three business and/or personal "R-rJe? 1 dtrP 3 30 1 tel6tsuidc.l.b Ave ticl 38 (117, Nam address and phone rn.H i te> c .r,J I tot Go )A e K v , el Test..- 3 8 ( t f 2 ZZ 2) Name, address, and phone eilit WALT ?,1 4 La flit' Sr Litt.- rho )2, e )e L ,, 3864?0 ?8..x" Name, address and phone . 1 1 ag EDUCATION High School S€J2A p, - f/A. 6e,4 I1 o College O tN ► P.AS ot Airt,A G a y Degree(s) WORK EXPERIENCE S r rie.sj OW e{ 2- (Awe-Infer) Zc pxs -1)er Fens Vg-.S INTEREST /ACTIVITIES rt S 1f t + 6- 37 r r- tr COMMUNITY INVOLVEMENT i.11111" LC .0 WI Y DO YOU DESIRE TO SERVE ON THIS/TI ESE BOARD(S)? L f >''16 Z S eilii) EXPERIENCE /QUALIFICATIONS RELATED TO BOARD(S) APPLYING FOR vS e S.j CO /"QA t p LA/4 4 ►ri G - - a?r ter' A resume or separate sheet with additional information may be included with your application. I understand the responsibilities associated with being a board member, and I have adequate time to serve if ppointed. -C Applicant Signature Date Please return this application' to Bonnie Wenzel, City Clerk, City of Edgewater, P.O. Box 100, Edgewater FL 32132 or drop off in the City Clerk's Office, 104 N. Riverside Drive, Edgewater FL 32132. If you have any questions please call 386424- 2400. OFFICE USE ONLY Date Application; Received Date Appointed to Board Board Appointed to Date Resigned from Board 2JPa ae -1 . CITY OF EDG �� � �� ._ RECEIVED ATER a - ED GEMATERAir SEP 1 j 2011 ADVISORY BOARD — VOLUNTEER APPLICATION CITY CLERK Thank you for your interest in serving the City of Edgewater. Your completion of this application is necessary so that the members of the City Council can thoroughly review each application as part of their consideration for the appointment. Please choose the Board(s) for which you wish to apply. If applying for more than one Board you must number in order of your preference. ANIMAL CONTROL CITIZEN CODE ENFORCEMENT* ,2-- LIBRARY POLICE PENSION* CONSTRUCTION REGULATION* RECREATION & CULTURAL SERVICES ECONOMIC DEVELOPMENT / PLANNING & ZONING* FIREFIGHTERS PENSION* VETERANS PARK AVD. COMMITTEE SCHOOL SCHOLARSHIP COMMITTEE Members of the Boards with an asterisk ( *) are required to file a Financial Disclosure form within 30 days of appointment. PERSONAL INFORMATION / Name - �/1/11k R , �i ail a' le--7 51 k, Address `if inI TREE I1' Horne Phone Business /Cell Phone 5B6 - c i-' 27/S Occupation RO 1K a 1?--- Are you a resident of Edgewater)/ how long .Z/N i Is your principal place of employment in Edgewater U At the present time, do you serve on any other City Boards or Commissions 1(0 if yes, please list each Have you ever served o any Boards, agencies or committees � if yes, please list each TO. c./ 5 tZ PR-V , b, rik )=7i /� 2s P-E , 6- Pv ( c 1vs. b A.) REFERENCES — Please list three business and /or personal CCeo - ?ARyP_- `A ,- 6° 0,1 e,,,,,.-, / /te a, . 3k - C,N) ---6 ,--: Name, address d phone 13e gwe � 's AO),, l if4t)A0A 1713 .9,. r/ 9 Y - r . S� - 2c5,0 Name, add ess and phone /1 C Cell) i∎ LEA aq3 SA , 0, F2-3)izf 3g6 Name, address and phone 11P age EDUCATION High School < e7tIad, ,5 RA /a College / � Degree(s) WORK EXPERIENCE ?1 /13zD" ik/E A ?R D ppi- 4s, -e)6/6 .72 /v Al / 47-A / • , k" • ose_ a„..),, INTEREST /ACTIVITIES COMMUNITY INVOLVEMENT p t7g, DP /97 / .� t m C6fvoi1, pi 7 0ilzgd ])i 127/ P. all 7 P. 9:? WHY DO YOU DESIRE TO SERVE ON THIS /THESE BOARD(S)? / — EXPERIENCE /QUALIFICATIONS RELATED TO BOARD(S) APPLYING FOR jeril f 4 6,L1 r BD A- Pd i!e L_d» vT /i / t- 4,06 A resume or separate sheet with additional information may be included with your application. I understand the responsibilities associated with being a board member, and I have adequate time to serve if appointed. / 9 5/// Apph nt Signature Date Please return this application to Bonnie Wenzel, City Clerk, City of Edgewater, P.O. Box 100, Edgewater FL 32132 or drop off in the City Clerk's Office, 104 N. Riverside Drive, Edgewater FL 32132. If you have any questions please call 386- 424 -2400. OFFICE USE ONLY Date Application Received Date Appointed to Board Board Appointed to Date Resigned from Board 21P age I AGENDA REQUEST Date: February 16, 2012 PUBLIC HEARING RESOLUTIONS ORDINANCE BOARD OTHER APPOINTMENT 3/5/12 CONSENT BUSINESS ITEM DESCRIPTION: Request for re- appointment to the Edgewater Library Board due to the term of Anne McDevitt expiring. BACKGROUND: Anne McDevitt was appointed to the Library Board on November 18, 2002 and she was reappointed on December 5, 2005 and December 5, 2008. Her current term expired December 5, 2011 and she is requesting reappointment. STAFF RECOMMENDATION: At the February 7, 2012 meeting of the Library Board, they unanimously voted to recommend the City Council reappoint Anne McDevitt for another three -year term. ACTION REQUESTED: Motion to reappoint Anne McDevitt for another three -year term to the Edgewater Library Board. FINANCIAL IMPACT: (FINANCE DIRECTOR) N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: YES NO X DATE: AGENDA ITEM NO. Resp ctfully submitted, Lisa loomer Library Board Recording Secretary :lb Attachment W' ' P. ama,A vii M. MWevCtt January 24, 2012 Edgewater City Council Edgewater Florida Re: Library Board Appointment Dear Council: It has been my pleasure to serve you on the Edgewater City Library Board, and ask your consideration to appoint me for another term. I have truly enjoyed participating on this board, since our library is such an important institution to the children and to the entire community of Edgewater. Respectfully, Anne M. McDevitt annebillfl @aot.com 610 Port La tte, Ed water, FL 32141 386-427-4604 368-795-5833 AGENDA REQUEST )Da. Date: February 13 2012 PUBLIC HEARING RESOLUTIONS ORDINANCE OTHER CONSENT BUSINESS March 5 2012 CORRESPONDENCE ITEM DESCRIPTION: Authorization for the City to enter into an Interlocal Agreement with the City of New Smyrna Beach for Fire Marshal Services. BACKGROUND: The City of New Smyrna Beach currently has a vacancy in the position of Fire Marshal. Both cities have drafted an Interlocal Agreement for Fire Marshal services. This agreement will allow the City of New Smyrna Beach to utilize the City of Edgewater Fire Marshal services on an as needed basis. STAFF RECOMMENDATION: Staff recommends the City to enter into the Agreement ACTION REQUESTED: Motion to authorize the City Manager to execute the Interloacal Agreement with the City of New Smyrna Beach for Fire Marshal services. FINANCIAL IMPACT: (FINANCE DIRECTOR) N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) N/A PREVIOUS AGENDA ITEM: YES NO XX DATE: N/A AGENDA ITEM NO. Respectfully submitted, Steph e n Cousins Robin Matusick Fire Chief Paralegal Trace - . Barlow City anger INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDGEWATER AND THE CITY OF NEW SMYRNA BEACH CONCERNING FIRE MARSHAL FIELD INVESTIGATION SERVICES THIS AGREEMENT, is entered into by and between the City of Edgewater, a municipal corporation duly incorporated pursuant to the laws of the State of Florida, with its principal place of business located at 104 Riverside Drive, Edgewater, Florida 32132 (hereinafter "EDGEWATER "), and the City of New Smyrna Beach, a municipal corporation duly incorporated pursuant to the laws of the State of Florida, with its principal place of business located at 210 Sams Avenue, New Smyrna Beach, Florida 32168 (hereinafter "NEW SMYRNA BEACH "). WHEREAS, EDGEWATER and NEW SMYRNA BEACH are authorized by Chapter 166, Florida Statutes, to enter into agreements to conduct municipal government, perform municipal functions, and render municipal services; WHEREAS, the position of Fire Marshal for NEW SMYRNA BEACH is presently vacant and the Fire Marshal or certified fire inspector supervised by the Fire Marshal is charged with, among other duties as mutually agreed to by the EDGEWATER and NEW SMYRNA BEACH Fire Chiefs, conducting field inspections and investigations; WHEREAS, EDGEWATER desires to assist NEW SMYRNA BEACH by loaning its Fire Marshal for the purpose of providing routine plans review and training as requested within NEW SMYRNA BEACH; NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows: INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDGEWATER AND THE CITY OF NEW SMYRNA BEACH CONCERNING FIRE MARSHAL FIELD INVESTIGATION SERVICES PAGE 1 OF 3 1. Recitals Adopted. The foregoing Recitals, provisions and representations are true and correct and are incorporated herein by reference. 2. Agreement. The EDGEWATER Fire Marshal or certified fire inspector supervised by the Fire Marshal and deemed "qualified" by the New Smyrna Beach Fire Chief will be made available to NEW SMYRNA BEACH on an as- needed basis. When performing work on behalf of NEW SMYRNA BEACH, said Fire Marshal will be the official NEW SMYRNA BEACH Fire Marshal pursuant to F.S. 633.121. 3. Fee for Service. Any person performing services under the terms of this agreement shall be deemed an employee of EDGEWATER. NEW SMYRNA BEACH shall reimburse EDGEWATER the current hourly cost, to include burdens associated with benefits, plus millage based on IRS standard millage rates for the time the Fire Marshal or certified fire inspector supervised by the Fire Marshal performs duties for properties within NEW SMYRNA BEACH. 4. Sovereign Immunity. The parties agree this Agreement shall not waive the sovereign immunity they presently enjoy under the Constitution and statutes of the State of Florida, particularly with respect to Chapter 768, Florida Statutes. In the event it becomes necessary to institute legal action to enforce any of the terms of this Agreement, the prevailing party shall be entitled to recover all out of pocket expenses and reasonable attorney's fees related to such action. 5. Term. The instant Agreement shall be in effect unless terminated by either party with thirty (30) days written notice to the City Manager of the non - terminating party at the following addresses: City of Edgewater Office of the City Manager 104 Riverside Drive INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDGEWATER AND THE CITY OF NEW SMYRNA BEACH CONCERNING FIRE MARSHAL FIELD INVESTIGATION SERVICES PAGE 2 OF 3 Edgewater, FL 32132 City of New Smyrna Beach Office of the City Manager 210 Sams Avenue, New Smyrna Beach, FL 32168 IN WITNESS WHEREOF, the parties hereto have executed this Agreement by and through their duly authorized representatives on the respective dates set forth below. CITY OF NEW SMYNRA BEACH CITY OF EDGEWATER By: By: Date: Date: ATTEST: ATTEST: APPROVED AS TO FORM AND APPROVED AS TO FORM AND CORRECTNESS BY CORRECTNESS BY Frank B. Gummey, City Attorney Aaron R. Wolfe, City Attorney INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDGEWATER AND THE CITY OF NEW SMYRNA BEACH CONCERNING FIRE MARSHAL FIELD INVESTIGATION SERVICES PAGE 3 OF 3 AGENDA REQUEST 106 Date: February 23, 2012 PUBLIC HEARING RESOLUTION ORDINANCE OTHER BOARD APPOINTMENT BUSINESS 3 -5 -12 CONSENT ITEM DESCRIPTION: Authorization for the City to approve the replacement first amendment of the Volusia County Fire Chiefs' Association Mutual Aid agreement. BACKGROUND: On August 15, 2011, the original first amendment of the Interlocal Agreement for Fire and/or Rescue Service Mutual Aid Plan came before City Council and was approved. Volusia County created the new first amendment of the Volusia County Fire Chiefs' Association Mutual Aid agreement to address changes it believed needed to be made to the Interlocal agreement. These changes included a map revision and specific date for expiration/renewal. STAFF RECOMMENDATION: Staff recommends the City approve the replacement first amendment of the Volusia County Fire Chiefs' Association Mutual Aid agreement. ACTION REQUESTED Motion to authorize the Mayor to execute the new first amendment of the Volusia County Fire Chiefs' Association Mutual Aid agreement. FINANCIAL IMPACT: (FINANCE DIRECTOR) N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) N/A PREVIOUS AGENDA ITEM: YES XX NO DATE: 8 -15 -11 AGENDA ITEM NO. 10b Respectfully submitted, . h C , ( Stephen Cousins Robin Matusick Fire Chief Paralegal ) ' C_=t Tracey Ba w City Manger </ 9 1f LL y a :, S 9 �� JtA;, FIRST AMENDMENT TO INTERLOCAL AGREEMENT FOR FIRE AND /OR RESCUE MUTUAL AID WITHIN VOLUSIA COUNTY, FLORIDA THIS FIRST AMENDMENT is made and entered by and between the undersigned local governments as follows: WHEREAS, the Cities of Daytona Beach, Daytona Beach Shores, DeLand, Deltona, Edgewater, Holly Hill, New Smyrna Beach, Orange City, Ormond Beach, Port Orange, South Daytona, the Town of Ponce Inlet and Volusia County ( "Parties ") entered into an Interlocal Agreement for Fire And/Or Rescue Service Mutual Aid Within Volusia County, Florida ( "Agreement "), on October 25, 2006, pursuant to the authority of Chapter 163, Florida Statues for the purpose of providing mutual aid in fire and rescue services; and WHEREAS, the Agreement was recorded in the Official Records Book 5940, Pages 3252 -72, Public Records of Volusia County, Florida on October 25, 2006; and WHEREAS, Section 19 of the Agreement anticipates five year extensions of terms upon written mutual agreement of the parties; and NOW THEREFORE, in consideration of the premises, mutual covenants, provisions and representations contained herein, constituting good and valuable consideration, the Parties hereto agree as follows: 1. The recitals set forth above are true, correct and form a material part of this First Amendment. First Amendment to Mutual Aid Agreement Page 1 of 15 22 -3 2. Paragraph 19 of the Agreement shall be replaced in its entirety to read as follows: 19. Effective Date and Term This Agreement shall become effective when filed with the Clerk of the Circuit Court of Volusia County, Florida. This Agreement shall remain in effect until October 24, 2016, and may be extended for additional terms of five (5) years upon written amendment. 3. Attachment A to the Agreement is hereby replaced in its entirety with Attachment A — revised, a copy of which is attached hereto and incorporated herein. 4. This First Amendment shall become effective upon being filed and recorded with the Clerk of the Circuit Court of Volusia County, Florida. 5. This First Amendment shall remain in full force and effect for those local governments which approve and execute this First Amendment, notwithstanding the failure of any local government to approve and execute this First Amendment 6. The provisions of this First Amendment shall prevail against any conflict with a provision of the Agreement. Otherwise, all other terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the Parties, by and through the undersigned have entered into this First Amendment to the Mutual Aid Agreement in counterparts on the date and year hereafter written for the purpose stated above. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] First Amendment to Mutual Aid Agreement Page 2 of 15 22 -4 THE COUNTY OF VOLUSIA i By: _ . s♦ rank Bruno, County Ceuncil'Chai Attest: 744 CI (-)'z � es Dinneen, County Manager Date: De ember 1 , 2011 STATE OF FLORIDA / }�,� Lt COUNTY OF VOLUSIA (AO k �P 1 � 44.1 )tjtji di))O `1141 I- R,. r The foregoing instrument was acknowledged before me this / day of npr 2011, by Frank Bruno and, James Dinneen, as County Council Chair and County Manager, respectively, of the County of Volusia, on behalf of the county. They are personally known to me or- -have produced identification. l/ t Notarj Public . tate of Florio a at Large Commission 'o: : ,,, ;2 °om�,; MARCY A ZIMMERMAN � � : Notar p ,,, M Y ubNc - y � �; Y C omm. Expires Feb 9, 2014 %� F,,d,;, C ommissio n . DO 946952 bo n de d through National State Notary of Florida Assn. First Amendment to Mutual Aid Agreement Page 14 of 15 ATTACHMENT A VCFS Quad Area ,... l• 1•N \ ,�ry i 11 1 , s, I I , • \ - - - ' , Quad 1 o .61 .ib\\ s *'. Al° Ali IV; I '041 0 ...„6, , , c _ 'L Quad 4 \ A., ......w!..,. , 401.1,..,...f s.,, �i m■L ... ,, ...iii 0 t:.=- .. ., • � ('' Quad 2 c (:3 77 '`i. Pui rOt i . \ e Jr . 410 4 f, \ li " 4;sp_ ' \ s - ,,ham \\ Quad 3 f i, 9' 1. , I ( m . I. i l(, 0 ,, ntotc County Fire Station `"v ,,, - 2 A 6 City Fire Station July 29,2011 AGENDA REQUEST I ®c. Date: February 21, 2012 PUBLIC HEARING RESOLUTIONS ORDINANCE BOARD OTHER APPOINTMENT CONSENT BUSINESS March 5, 2012 ITEM DESCRIPTION: Agreement giving the City approval to utilize vacant property located at the corner of Lamont and North Ridgewood Ave, property located with the Edgewater -New Smyrna Cemetery and property located at the First Baptist Church on East Park Ave. for parking during the Edgewater Expo to occur on March 30, 31 and April 1. BACKGROUND: This year the event called the Edgewater Expo has been relocated to Kennedy and Menard Parks, Riverside Dr. and East Park Ave. Alternative parking areas that will conveniently accommodate visitors for the Expo event that is to occur on March 30, 31 and April 1. These parking areas are the vacant lots located at the corner of Lamont and North Ridgewood Ave, property located with the Edgewater Cemetery and property located at the First Baptist Church on East Park Avenue. The owners of the properties have agreed to allow the City of Edgewater to use the properties subject to the terms and conditions set forth in the attached agreement. STAFF RECOMMENDATION: Staff recommends that the City Council give approval for the Mayor to execute the Event License Agreements for the use of the above mentioned properties for parking during the Edgewater Expo to occur on March 30, 31 and April 1. ACTION REQUESTED: Motion to approve attached agreements and authorize the Mayor to execute. FINANCIAL IMPACT: (FINANCE DIRECTOR) N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) N/A PREVIOUS AGENDA ITEM: YES NO XX DATE: N/A AGENDA ITEM NO. Respectfully submitted, _ _^ / at k Corder 'irec • r Trace, . Barlow Robin Matusick Cit, anager Paralegal CITY OF EDGEWATER EVENT LICENSE AGREEMENT (PARKING — EDGEWATER EXPO) THIS CITY OF EDGEWATER EVENT LICENSE AGREEMENT (this "License Agreement ") is made and entered into this day of , 2012, by and between the CITY OF EDGEWATER ( "City ") and FIRST BAPTIST CHURCH of EDGEWATER INC., whose address is 130 East Park Avenue, Edgewater, Florida 32132 ( "Owner "). WITNESSETH: WHEREAS, the City is sponsoring a Edgewater Expo, which will be held on March 30, 31 and April 1 2012, within the City of Edgewater (the "Event "); and WHEREAS, it is anticipated that the parking requirements for this event will exceed the number of parking spaces the City can safely provide on City property; and WHEREAS, Owner is the owner of that certain parcels of property being located within the City of Edgewater at 127 East Park Avenue and 130 East Park Avenue (the "Property "); and WHEREAS, the Property is a suitable parcel of property for temporary parking purposes for the Event; and WHEREAS, Owner has agreed to allow for the free temporary parking on the Property by the general public for the Event subject to the terms and conditions set forth in this License Agreement. NOW, THEREFORE, in consideration of the premises, and in further consideration of the covenants and benefits flowing between the parties as set forth herein below, the City and Owner, each intending to be bound, hereby agree as follows: 1. Recitals. The above recitals are true and correct and are incorporated herein by reference. 2. Authority. Owner warrants and represents that it has fee simple title to the Property and that Owner has full right, authority and capacity to execute this License Agreement. 3. Grant of License: Term. Owner hereby grants to City a license for vehicles to cross over and upon and park on the Property free of charge in connection with the Event. The license granted herein may be utilized by the City and its invitees attending the Event. The license shall be effective only on March 30, 31 and April 1. 4. Insurance: Indemnification. In consideration of the granting of the license, the (Agreement/Event License Agreement — Baptist Church— Expo 2012) 1 City agrees to maintain adequate insurance coverage for the uses of the Property as contemplated herein. In addition, to the extent permitted by law, the City hereby agrees to indemnify and hold Owner harmless from and against all personal injury or death, loss of or damage to personal property, loss, liability, costs, claims, demands, damages, actions, causes of action, suits and expenses arising out of any act or omission by the City or its agents, subcontractors or employees; however, nothing contained herein shall serve or allow any claim which would otherwise be barred under the doctrine of sovereign immunity or by operation of law. 5. Maintenance: Clean -up. The City hereby agrees to clear the Property of trash and debris following the Event and otherwise to reasonably return the Property to its condition prior to the Event. IN WITNESS WHEREOF, the parties hereto have caused this City of Edgewater Event License Agreement to be executed in their names as of the day and year first written above. WITNESSES: OWNER: FIRST BAPTIST CHURCH of EDGEWATER, INC. Calvin Patrick Trustee Dated: ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: Bonnie Wenzel Mike Thomas City Clerk Mayor Robin L. Matusick Paralegal For the use and reliance only by the City of Approved by the City Council of the City of Edgewater, Florida. Approved as to form Edgewater at a meeting held on this and legality by: Aaron Wolfe, Esquire day of , 2012 under City Attorney Agenda Item No. . Doran, Wolfe & Kundid (Agreement /Event License Agreement — Baptist Church — Expo 2012) 2 CITY OF EDGEWATER EVENT LICENSE AGREEMENT (PARKING — EDGEWATER EXPO) THIS CITY OF EDGEWATER EVENT LICENSE AGREEMENT (this "License Agreement ") is made and entered into this day of , 2012, by and between the CITY OF EDGEWATER ( "City ") and EDGEWATER -NEW SMYRNA CEMETERY, whose address is 1210 John Anderson Drive, Ormond Beach, Florida 32176 ( "Owner "). WITNESSETH: WHEREAS, the City is sponsoring a Edgewater Expo, which will be held on March 30, 31 and April 1 2012, within the City of Edgewater (the "Event "); and WHEREAS, it is anticipated that the parking requirements for this event will exceed the number of parking spaces the City can safely provide on City property; and WHEREAS, Owner is the owner of that certain parcel of property being located within the City of Edgewater in the 700 Block of South Ridgewood Avenue (the "Property "); and WHEREAS, the Property is a suitable parcel of property for temporary parking purposes for the Event; and WHEREAS, Owner has agreed to allow for the free temporary parking on the Property by the general public for the Event subject to the terms and conditions set forth in this License Agreement. NOW, THEREFORE, in consideration of the premises, and in further consideration of the covenants and benefits flowing between the parties as set forth herein below, the City and Owner, each intending to be bound, hereby agree as follows: 1. Recitals. The above recitals are true and correct and are incorporated herein by reference. 2. Authority. Owner warrants and represents that it has fee simple title to the Property and that Owner has full right, authority and capacity to execute this License Agreement. 3. Grant of License: Term. Owner hereby grants to City a license for vehicles to cross over and upon and park on the Property free of charge in connection with the Event. The license granted herein may be utilized by the City and its invitees attending the Event. The license shall be effective only on March 30, 31 and April 1. 4. Insurance: Indemnification. In consideration of the granting of the license, the (Agreement/Event License Agreement - Cemetery — Expo 2012) 1 City agrees to maintain adequate insurance coverage for the uses of the Property as contemplated herein. In addition, to the extent permitted by law, the City hereby agrees to indemnify and hold Owner harmless from and against all personal injury or death, loss of or damage to personal property, loss, liability, costs, claims, demands, damages, actions, causes of action, suits and expenses arising out of any act or omission by the City or its agents, subcontractors or employees; however, nothing contained herein shall serve or allow any claim which would otherwise be barred under the doctrine of sovereign immunity or by operation of law. 5. Maintenance: Clean -up. The City hereby agrees to clear the Property of trash and debris following the Event and otherwise to reasonably return the Property to its condition prior to the Event. IN WITNESS WHEREOF, the parties hereto have caused this City of Edgewater Event License Agreement to be executed in their names as of the day and year first written above. WITNESSES: OWNER: Edgewater -New Smyrna Cemetery Dated: ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: Bonnie Wenzel Mike Thomas City Clerk Mayor Robin L. Matusick Paralegal For the use and reliance only by the City of Approved by the City Council of the City of Edgewater, Florida. Approved as to form Edgewater at a meeting held on this and legality by: Aaron Wolfe, Esquire day of , 2012 under City Attorney Agenda Item No. Doran, Wolfe & Kundid (Agreement/Event License Agreement - Cemetery — Expo 2012) 2 CITY OF EDGEWATER EVENT LICENSE AGREEMENT (PARKING — EDGEWATER EXPO) THIS CITY OF EDGEWATER EVENT LICENSE AGREEMENT (this "License Agreement") is made and entered into this day of , 2012, by and between the CITY OF EDGEWATER ( "City ") and NOW, INC., whose address is 115 North Ridgewood Avenue, Edgewater, Florida 32132 ( "Owner "). WITNESSETH: WHEREAS, the City is sponsoring a Edgewater Expo, which will be held on March 30, 31 and April 1 2012, within the City of Edgewater (the "Event"); and WHEREAS, it is anticipated that the parking requirements for this event will exceed the number of parking spaces the City can safely provide on City property; and WHEREAS, Owner is the owner of that certain parcel of property being located within the City of Edgewater at the corner of Lamont and North Ridgewood Avenue (the "Property "); and WHEREAS, the Property is a suitable parcel of property for temporary parking purposes for the Event; and WHEREAS, Owner has agreed to allow for the free temporary parking on the Property by the general public for the Event subject to the terms and conditions set forth in this License Agreement. NOW, THEREFORE, in consideration of the premises, and in further consideration of the covenants and benefits flowing between the parties as set forth herein below, the City and Owner, each intending to be bound, hereby agree as follows: 1. Recitals. The above recitals are true and correct and are incorporated herein by reference. 2. Authority. Owner warrants and represents that it has fee simple title to the Property and that Owner has full right, authority and capacity to execute this License Agreement. 3. Grant of License: Term. Owner hereby grants to City a license for vehicles to cross over and upon and park on the Property free of charge in connection with the Event. The license granted herein may be utilized by the City and its invitees attending the Event. The license shall be effective only on March 30, 31 and April 1. 4. Insurance: Indemnification. In consideration of the granting of the license, the (Agreement /Event License Agreement - Now — Expo 2012) 1 City agrees to maintain adequate insurance coverage for the uses of the Property as contemplated herein. In addition, to the extent permitted by law, the City hereby agrees to indemnify and hold Owner harmless from and against all personal injury or death, loss of or damage to personal property, loss, liability, costs, claims, demands, damages, actions, causes of action, suits and expenses arising out of any act or omission by the City or its agents, subcontractors or employees; however, nothing contained herein shall serve or allow any claim which would otherwise be barred under the doctrine of sovereign immunity or by operation of law. 5. Maintenance: Clean -up. The City hereby agrees to clear the Property of trash and debris following the Event and otherwise to reasonably return the Property to its condition prior to the Event. IN WITNESS WHEREOF, the parties hereto have caused this City of Edgewater Event License Agreement to be executed in their names as of the day and year first written above. WITNESSES: OWNER: NOW, INC. Mohammed M. Azam Owner /President Dated: ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: Bonnie Wenzel Mike Thomas City Clerk Mayor Robin L. Matusick Paralegal For the use and reliance only by the City of Approved by the City Council of the City of Edgewater, Florida. Approved as to form Edgewater at a meeting held on this and legality by: Aaron Wolfe, Esquire day of , 2012 under City Attorney Agenda Item No. Doran, Wolfe & Kundid (Agreement/Event License Agreement - Now — Expo 2012) 2 jOd AGENDA REQUEST #2012 -020 Date: February 23, 2012 PUBLIC HEARING RESOLUTION ORDINANCE BOARD OTHER APPOINTMENT CONSENT BUSINESS March 5, 2012 ITEM DESCRIPTION: Update on research relating to Cameron's Marina BACKGROUND: For the last couple of years representatives of the City have had informal conversations with the property owner of property located at 2001 S. Riverside Dr. also known as "Cameron 's Marina" regarding the consideration of purchase. The interest is encouraged by reference contained in the Comprehensive Plan as well as the Comprehensive Economic Development Strategy. Most recently (10- 20 -11) the City had executed a mutual Letter of Interest and Intent providing for a 75 day period whereas the property owner had agreed not to list the property while we completed additional due diligence. The City Council also later authorized funds to complete such due diligence. The due diligence has afforded opportunity to obtain a boundary survey to include depth soundings, an extensive evaluation of the over the water structures, title search and comparative appraisals. STAFF RECOMMENDATION: None recommended at this time as this is only an update on research completed. ACTION REQUESTED: None 'requested at this time. FINANCIAL IMPACT: (Finance Director) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO X PREVIOUS AGENDA ITEM: YES NO X If so, DATE: Januar 9 2012 AGENDA ITEM # 10c Respectfully submitted, Concurrence: _ . a s _ flank _ . its 4i Trace : arlow Robin L. Matusick City anager Paralegal /0e. AGENDA REQUEST Date: March 1, 2012 PUBLIC HEARING RESOLUTION ORDINANCE BOARD OTHER APPOINTMENT CONSENT BUSINESSIarch 5, 2012 ITEM DESCRIPTION: Budget Amendment for the relocation of fire hydrants in preparation of the 30 Street sidewalk in the amount of $15,000. BACKGROUND: The City Council approved the construction of a sidewalk on the north side of 30 Street with funding provided by the Florida Department of Transportation (FDOT). The FDOT will not pay for any utility relocation necessary for the construction of the project. It has been determined that nine (9) fire hydrants will need to be relocated that are in the path of the sidewalk or in conflict with stormwater drainage infrastructure. The relocations will be done using city forces for the labor, however, miscellaneous parts and piping will be needed. The cost of materials is not expected to exceed $15,000. However, until each location can be uncovered, actual costs are difficult to determine. The water and sewer renewal and replacement fund has budgeted $150,000 for painting of the claricones at the water treatment plant. This project came in at $74,750. Therefore, funds are available to cover the cost of this project. Per the Purchasing Policy, council approval is needed to allocate these funds to an alternative project. STAFF RECOMMENDATION: Approval of a budget amendment reallocating funds from the Claricone Painting Project to the 30 St. sidewalk fire hydrant relocation project. ACTION REQUESTED: A motion to approve a budget amendment reallocating funds from the claricone painting project to the 30 St. sidewalk fire hydrant relocation project in the amount of $15,000. FINANCIAL IMPACT: (Finance Director) $15,000 — 444 - 5555 -580 -64.10 (same line item) (SPECIFY BUDGE AMENI?MENT IS REQUIRED) YES X NO /4ck- Jo r McKinney, Finance Direc PREVIOUS AGENDA ITEM: YES X NO If so, DATE: AGENDA ITEM # Respectfully sub Concurrence: ' Brenda L. Dewees Robin L. Matusick Director of Environmental Services Paralegal r '�_ _ _ _--- - ----- racey . Barlow City anager Marina Summary March 5, 2012 Basic Description du Marker 57/ Cameron's Marina — 2001 S. Riverside Dr. Edgewater, Fl 32141 • .82 uplands and .46 submerged land = 1.28 acres. Additional .678 acres leased from the State through a submerged land lease agreement. AR Submerged Land Lease from the State of Florida is for permitted 45 wet slips (Aug. 2008 — Aug. 2013). • 3 structures (1 commercial and 2 residential with 3 living units) Supporting Planning Documents u Comprehensive Plan: a) Coastal Element Goal 5: Public Access. Provide, maintain and improve public access to the sovereign lands of the coastal management areas through the provisions of coastal access facilities, fishing piers, boat ramps and marinas. b) Recreation and Open Space Element Goal 1: Provide sufficient recreational parks, facilities and open space areas to meet the needs of the community and its visitors that satisfy the health, safety and welfare of all. This includes all groups such as handicapped, elderly and pre - school age children. ➢ Objective 1.6: Public Waterways Accessibility. Increase the accessibility to public waterways, particularly the Indian River. ➢ Policy 1.6.1: Securing Access Points to the Intercostal Waterway. The City shall attempt to secure additional access points along the Intercoastal Waterway through the most economical methods; grants, impact fees and general revenues. ➢ Policy 1.6.4: Purchasing Property between Riverside Dr. and U.S. 1. By December 2014, the City shall coordinate efforts to purchase property between Riverside Dr. and U.S. 1 to increase downtown parking so that residents and visitors of Edgewater can further access the Indian River. cal Comprehensive Economic Development Strategy (CEDS): a) GOAL 4. Increasing Waterfront Access and Activity The City of Edgewater recognizes the importance of the Indian River making the community an attractive place to live and work and in promoting the City as a potential visitor destination. The City further recognizes needs to provide increased access to and enjoyment of the River and to promote and facilitate development of certain waterfront properties for commercial and marine uses attractive and inviting to residents and visitors alike. ➢ Objective 4.1. Improve Existing Public Access Facilities 4.1.1. Inventory and assess all existing public access facilities along the Indian River. 4.1.2. Develop a plan and program for improving these facilities and sites to make them more accessible, user - friendly, and safe. ➢ Objective 4.2. Identify and Promote Development of Waterfront Sites 4.2.4. Identify other vacant and developed properties that may have potential for waterfront redevelopment and facilitate their development as needed. Listing a Original list - $675,000 a Now commercially listed - $699,000 Last counter offer by owner on Feb. 2, 2012- $560,000 Appraisal LIN Cooksey (June 2011) - $525,000 al Pomeroy (Jan 2042) - $594,000 Difference of $69,000 Middle - $559,500 Comparison JR Property in the 1500 blk. of S. Riverside Dr recently sold in Jan. 2012 for $308,000 for 1.115 acres equaling $276,233/acre. Current asking price of Marina $560,000 ($437,500 /acre) Adjoining Property Also immediately adjacent to the West of the marina site is a vacant single family residential property that is for sale with a listing price of $120,000. This parcel is at the Southwest corner of Boston Road and S. Riverside Dr. The parcel is with a "clouded" title as a portion of the structure encroaches into the city right -of -way. Existing Conditions /Inspections aFJ Marine Inspection (DMC Dec 2011) - docks deteriorated to the point all have to be demolished and reconstructed. Must also dredge the entire area as well. r& Demolition cost is approximately $100,000 Reconstruction and dredging (including permitting) estimated at approximately $640,000 Estimated Improvements /Phased Development Consideration Camerons Marina Dock Replacement and Dredging Cost Estimates Item # Item Description Unit Estimated Quantity Unit Cost (5) Cost (5) 1 Mobilizatienfr0e ob9r ation Including all bonding for both dock & dredging work LS 1 $40,000 $40,000 2 Demolition Removal and disposal of existing structures LS 1 $60.000 860,000 3 Fixed Wood Dock System (Dock 1) Same footprint as existing dock, includes wood pilings SF 2,300 865 5149.500 4 Faed Wood Dock System (Dock 2) Same footprint as existing dock, includes wood pilings SF 400 $65 526,000 5 Fixed Wood Dock System (Dock 3) Same footprint as existing dock, includes wood pilings SF 550 $65 $35,750 6 Mooring Pik Location to be determined EA 50 $1.0 0 $50,000 6 Dredging and Sediment Disposal Mechanical Dredging to -5 Mean Low Water (MLW) CY 4 $60 $240,000 7 Utilities Basic electrictwater (includes conduit) LS t $30,000 $30,000 8 Lighting (Standard Bollards) Basic lighting EA t5 $500 $7,500 9 Engineering Design and Permitting Includes bidding and construction inspection LS 1 $120,000 $120,000 Subtotal 5658.750 'Reconfiguration and resizing of dock footprint would most Ukely be beneficial to maximize marina efficiency Contingency 20% $131.750 "A cost of $100 per square loot can be substituted to determine a cost for floating concrete docking Total $790,500 Phase I (FY2011 /2012): a) Purchase the marina property and adjacent residential property located at 2002 S. Riverside Drive. b) Demolish existing structures and restore to accommodate a temporary passive park. c) Rent the 2002 S. Riverside Drive residential property and apply rental revenue towards any debt associated with acquisition. Phase II (FY2012/2013): a) Rebuild shoreline stabilization and over -water dock structures. b) Enhance dock area by outfitting a portion of the wet slips with boat lifts. This will allow for versatility in customer base and increase revenue opportunity as well as reduce environment impact by removing stored vessels from the water. c) Pursue a Department of Environmental Protection Clean Marina designation. d) Attract ecotourism related vendors and commercial guided and fishing tour industries to base their business out of the Edgewater Marina. Phase III (Dependent on completion timeline of Phase II and additional grant/ financial availability): a) Add equipment to facilitate fuel sales, electric and sanitation sewer pump -out ability. These amenities will generate additional attention to the marina and area by attracting vessels commuting through the area. Rag Future Phase Consideration: a) Rebuild the on -site retail business structure in order to accommodate and promote additional eco- tourism business by promoting additional guided and rental kayak tours. b) Lease business space for in -shore fishing guides to base their business out of the marina. c) Apply for additional slip allocation and expand existing docks to permit for additional wet slip rental units. d) Consider establishing rental mooring sites within the vicinity of the marina. e) Complete a Request for Interest (RFI) regarding the addition of a themed restaurant to be located at the marina. Future Slip Rental Revenue Slip Rental Revenue Slips Size (feet) 32 26 20 18 Monthly Rent per Foot $7.00 $7.00 $7.00 $7.00 Number of Slips 4 18 14 9 Monthly Sub -Total $896.00 $3,276.00 $1,960.00 $1,134.00 80% Capacity $716.80 $2,620.80 $1,568.00 $907.20 Estimated Annual Slip Rental Revenue $69,753.60 Financing Consideration Plg Bank loan — March 2012 priced loan for $650,000 15 -year term 3.25% interest rate = Annual debt payment $54,808 raa Internal loan — Consider borrowing from funds set aside for future City Hall, FIND, unreserved or future Public Works facility. - City of E G E WATER FY 2012 -13 PROPOSED BUDGET CALENDAR bate Event Parties of Interest 4/1/2012 FY 2011 -12 mid year adjustment request due to Finance F,D 5/1/2012 - 7/1/2012 FY 2012 -13 revenue estimates given to Finance F, D 5/1/2012 HR begins updating into H.T.E. Employee Budgeting Module F,D 5/1/2012 Department submit Technological Requests to MI5. and D, MI5, FM Vehicle requests to Fleet Management, 5/7/2012 City Council - FY 2011 -12 mid year adjustments F 6/1/2012 Sick and Vacation cash in forms due to HR DH, HR 6/6/2012 Capital Outlay forms along with supporting detail due into the D Finance. 6/8/2012 Finance will open the system for Departments to input their F departmental Budgets in H.T.E. GMBA. 6/22/2012 Revenue Projections Data updated in H.T.E. by Finance F, MI5 (Preliminary) 6/22/2012 Technological requests from MIS, and Vehicle requests from Fleet, due to Finance F, FM 6/22/2012 Revised CIP requests due to Finance F, FM 6/29/2012 Finance to Upload the H.T.E. Employee Budget Projection file for FY F 2012 -2013 into H.T.E. GMBA 6/29/2012 Finalize all CIP schedules with Departmental Directors F, DH /ELT 6/29/2012 Send all revised requests and budgets to Finance signed by departments 7/5/2012 County Property Appraiser completes assessment and publishes PA recapitulation of roll and certifies value to City. 7/10/2012 City Manager & Finance will review budget proposals with each department, and summarize departmental budget proposals. F, HR, 7/16/2012 Preliminary Budget Workshop CC 7/16/2012 Council sets tentative millage and date /time /place of first Public Hearing. CM, CC, F 7/17/2012 VOLUSIA County School Board First Public Hearing VCSB 7/25/2012 Property Appraiser is advised of roll -back rate, tentative millage and F date /time /place of first Public Hearing (FDOR Form DR -420). 7/30/2012 - 7/31/2012 Budget Proposals reviewed by City Manager. CM, F, HR, DH /ELT 7/31/2012 VOLUSIA County School Board Final Public Hearing VCSB 8/2/2012 - 8/3/2012 City Manager meets with Departments on Budget Proposals HR, F 8/3/2012 All funds reviewed and balanced F 8/6/2012 City Manager submits proposed FY2012 -2013 Budget to Mayor and City Council, CC, CM 8/13/2012 City of Edgewater - Budget Workshop - 5 p.m. CC 8/26/2012 Property Appraiser to mail notice of proposed property taxes (no later than 55 PA days after certification of value). 8/27/2012 City of Edgewater - Budget Workshop - Tentative - 5 p.m. CM 9/4/2012 VOLUSIA County Board First Public Hearing VCBC COE Council to conduct 1st public hearing on proposed millage rate and tentatively 9/10/2012 adopted budget. (Within 80 days, but not earlier than 65 days of certification of CC value by Property Appraiser, or July 1st). 9/17/2012 TRIM Ad to City Clerk office by noon. F 9/18/2012 VOLUSIA County Board Final Public Hearing VCBC 9/21/2012 TRIM Ad published in Daytona News Journal (Within 15 days of the first public CA hearing the City Clerk is to advertise intent to adopt final millage rate and budget). COE Council to conduct 2nd Public Hearing to adopt final millage rate and budget 9/24/2012 (by separate votes) not less than two nor more than five days following the CC advertisement of intent to adopt the final millage rate and budget. 9/28/2012 Finance completes FY12 -13 TRIM compliance package. F 9/28/2012 Property Appraiser distributes FINAL Certification of Taxable Value. PA 10/1/2012 10/15/2012 Recertification of tax rolls three days after receipt of the documents from the F Property Appraiser. CA =City Attorney CC= City Council CM =City Manager D= Budget Team from each department F= Finance DH= Department Head HR= Human Resources MI5= Information System FM =Fleet Management VCBC = Volusia County Board of Commissioners VCSB= Volusia County School Board PA = Property Appraiser ELT = Executive Leadership Team 2