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ORDINANCE NO. 93-0-13
AN ORDINANCE AMENDING ARTICLE I (IN GENERAL)
OF CHAPTER 9 (FINANCE) OF THE CODE OF
ORDINANCES, CITY OF EDGEWATER, FLORIDA;
AMENDING SECTION 9-7 (TRAVEL AND PER DIEM
EXPENSES) BY PROVIDING FOR PER DIEM AND
MILEAGE REIMBURSEMENT FOR THE USE OF PRIVATE
VEHICLES FOR OFFICIAL TRAVEL AT THE RATE
AUTHORIZED BY THE INTERNAL REVENUE SERVICE;
PROVIDING FOR CONFLICTING PROVISIONS,
SEVERABILITY AND APPLICABILITY; PROVIDING FOR
AN EFFECTIVE DATE AND FOR ADOPTION.
WHEREAS, the City Council of the City of Edgewater, Florida,
has made the following determinations:
1. Section 9-7 (d) of Article I (General) of Chapter 9
(Finance) of the Code of Ordinances enacted in 1989 provides for
per diem subsistence allowances during official City travel.
2. Section 9-7 (e) enacted in 1989 provides for mileage
reimbursement for the use of private vehicles for official City
travel at the rate of twenty-one cents ($0.21) per mile.
3. The Internal Revenue Service currently authorizes per
diem subsistence allowance based on the city traveled to and
mileage reimbursement at the rate of twenty-eight cents ($0.28) per
mile.
4. An appropriate standard for per diem subsistence and
mileage reimbursement is the rate authorized by the Internal
Revenue Service.
5. In fairness to City employees and officials who are
engaged in official City travel, Section 9-7 (d) and (e) should be
amended to reflect the rate authorized by the Internal Revenue
Service.
NOW THEREFORE, BE IT ENACTED by the People of the City of
Edgewater, Florida:
PART A.
(FINANCE)
FLORIDA.
AMENDMENT OF ARTICLE I (IN GENERAL) OF CHAPTER 9
OF THE CODE OF ORDINANCES, CITY OF EDGEWATER,
Section 9-7 (d) and (e) are hereby amended to read as follows:
Section 9-7.
Travel and per diem expenses.
(d)
Per diem afi6 subsistence allowance.
For purposes of
reimbursement, rates and methods of calculation of per
Struck through passages are deleted.
Underlined passages are added.
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diem subsistence allowances shall be divided into one (1)
of the following groups. The city manager may reduce the
reimbursement preocribed minimum rate should it be
determined that the maximum allowable rate is not
justified by travel.
(1) All travelers may be allowed for subsistence when
traveling in or out of the state the per diem rate as
determined from time to time by the Internal Revenue
Service plus the actual expenses for lodqinq. However,
there shall be no reimbursement for any meal or lodging
included in a reqistration fee paid bv the City.
utilization
of
this
method
shall
not
require
substantiation of expenses. either of the followingl
a. Up to fifty dollaro ($50.00) per diem, or
b. Up to the amounto permitted in ouboection (d) (3)
of thio Dection for mealD, pluD actual C}[penDeD for
lodging ao Dubotantiated by paid billo.
(2) All traYJelerD may be allO'llied DuboiDtence ..ihen
traveling in otate either of the follo~ingl
a. Up to thirty five dollarD ($35.00) per diem1 or
b. Up to the amount permitted in ouboection (d)(3) of
thio oection for mealo, pluo actual expenDeD for lodging
ao oubotantiated by paid billo.
ill~ All travelers may be allowed for subsistence while
on travel not requiring an overnight stay or for a
portion of a travel day on official buoineoo, or if not
Delecting the per diem rate, the following amounts~T
All employcco, dcpartmcRt hcadGIS~pcrviGoro, aO~Roill
Breakfast - Seven dollars ($7.00)
Lunch - Eight dollars ($8.00)
Dinner - Fifteen dollars ($15.00)
t4t 1m out of otate or in otate traveler may be
reimburDed for actual C}[penoeD. l\otual C}[penDeO Dhall be
oubotantiated by paid billo.
Struck through passages are deleted.
Underlined passages are added.
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(e) Rules for transportation. All travel must be by usual
travel route. When a peroon travelo by an indirect route for
hio own convenience, any extra coat ohall be baaed only on
ouch charge 0 that ~iould be incurred by the uoually traveled
route.
The use of a privately owned vehicle for official
travel in lieu of publicly owned vehicles or common carrier
may be authorized by the city manager. Whenever travel is by
privately owned vehicle, upon the determination of the city
manager, the traveler shall be entitled to reimbursement at
the standard mileaqe rate as determined from time to time bv
the Internal Revenue Service bmnty one (SO. 21) per mile or to
tho common carrier rate for ouch travel, ~ihichovor io 1000.
PART B.
CONFLICTING PROVISIONS.
All conflicting ordinances and resolutions, or parts thereof
in conflict with this ordinance, are hereby superseded by this
ordinance to the extent of such conflict.
PART C.
SEVERABILITY AND APPLICABILITY.
If any portion of this ordinance is for any reason held or
declared to be unconstitutional, inoperative, or void, such holding
shall not affect the remaining portions of this ordinance. If this
ordinance or any provisions thereof shall be held to be
inapplicable to any person, property, or circumstances, such
holding shall not affect its applicability to any other person,
property, or circumstance.
PART D.
EFFECTIVE DATE.
This ordinance shall take effect upon adoption.
PART E. ADOPTION.
After Motion by Councilwoman Martin and Second by Councilman
Hays, the vote on the first reading of this ordinance held on July
19, 1993, was as follows:
Mayor Jack H. Hayman, Sr. AYE
Councilman Kirk Jones AYE
Councilwoman Louise A. Martin AYE
Councilman Mike Hays AYE
Struck through passages are deleted.
Underlined passages are added.
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Councilman David L. Mitchum AYE
After Motion by Councilman Mitchum and Second by Councilwoman
Martin, the vote on the second reading of this ordinance was as
follows:
Mayor Jack H. Hayman, Sr. ABSENT
Vice Mayor Kirk Jones AYE
Councilwoman Louise A. Martin AYE
Councilman Mike Hays AYE
Councilman David L. Mitchum AYE
PASSED AND DULY ADOPTED this 3rd day of August, 1993.
CITY COUNCIL OF THE
CITY OF UGENATER, FLORIDA
V '
By:
K FE on
Vice Ma
APPROVED FOR FORM
AND CORRECTNESS:
u�
Krista A. Storey
City Attorney
StFuoa -�- `hEeagh passages are deleted.
Underlined passages are added.
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