Loading...
02-07-2012 EDGEWATER LIBRARY BOARD REGULAR MEETING FEBRUARY 7, 2012 4:00 P.M. EDGEWATER PUBLIC LIBRARY MINUTES 1. CALL TO ORDER Chairwoman Fausti called the Regular Meeting to order at 4:00 p.m. at the Edgewater Public Library. 2. ROLL CALL Members present were Chairwoman Marilyn Fausti, Marie Goodrich, Laverna McGinnis, Anne McDevitt, Mary Person, Larry Middleton and Ed Pfeiffer. Also present were Head Librarian Kristin Bennett and Board Coordinator Lisa Bloomer. 3. APPROVAL OF MINUTES A. Regular Meeting of October 4, 2011 Ms. McDevitt moved to approve the October 4, 2011 Regular Meeting minutes, second by Ms. McGinnis. The MOTION CARRIED 7 -0. 4. REPORT OF THE LIBRARIAN Ms. Bennett reported on staff changes at the Edgewater Library. She commented on e- reader classes they had this morning that were well attended. Their computer lab is well attended and seems to be growing. They were planning for summer reading and programming was going well. Ms. Goodrich asked if anything ever worked out with the projector and obtaining a third bid. Ms. Bennett informed her she contacted someone who had agreed to give her a proposal by the end of the week and that was many months ago so she contacted him again and got no response. All of the other bids had expired for the second time. It had been a daunting process that was at a standstill. The Friends of the Library are fine with that. They have a set amount they want to spend on that system and are keeping that money there so they can access it if they need to but the process would have to start all over again. Ms. Person asked how the new things they had started up were going. Ms. Bennett commented on the Fall Festival being a success. She also 1 Regular Meeting February 7, 2012 reported that Gametastic Tuesday continues to go well and they have a core group that attends. Ms. Bennett then reported on changes made to some of the regular children's programming. Chairwoman Fausti asked about the erosion issue they had brought to the attention of the City. Ms. Bennett explained the City determined that the responsibility for maintenance regarding the erosion was on the County. She spoke with the maintenance manager for the County library and they have come out and assessed it and they have also involved the lawn maintenance company so they can change the equipment they use on the hill. They are getting it worked out. Chairwoman Fausti read the response from the City dated December 21, 2011. 5. COMMUNICATIONS A. Election of Officers - March Meeting Board Coordinator Bloomer informed the Board they would have to hold a Special Meeting in March before the luncheon, if the luncheon was to be held in March, for the Election of Officers. 6. UNFINISHED BUSINESS There was no Unfinished Business to discuss at this time. 7. NEW BUSINESS A. Volunteer Appreciation Luncheon Discussion Ms. Bennett informed the Board she had a tentative date of Tuesday, April 3 rd at 11:30 a.m. scheduled for the Volunteer Appreciation Luncheon. After some discussion it was determined who would be bringing what to the luncheon. Ms. Bennett would be bringing coffee, punch, tuna macaroni salad, and condiments; Ms. McDevitt would be bringing the ham; Ms. Goodrich and Ms. McGinnis would be bringing potato salad; Ms. Person would be bringing a green salad; Mr. Middleton would be bringing iced tea and ice; Chairwoman Fausti would be bringing the cake and Mr. Pfeiffer would be bringing the rolls and cheese. Ms. McGinnis commented on how nice the Friends of the Library luncheon was that was catered by The Patio. The theme for the luncheon would be "We Treasure our Volunteers" with a color theme of silver and gold. Ms. Bennett identified she would be 2 Regular Meeting February 7, 2012 getting the decorations. Chairwoman Fausti requested a listing of the volunteers' names as she makes special treats for them with their names on them. After some discussion, it was estimated 60 people would be attending so the Board knew how much food to bring. It was determined due to the luncheon being held in April, a Special Meeting would be held on March 6, 2012 at 4:00 p.m. for the Election of Officers. B. Board Appointment - Anne McDevitt Ms. McGinnis moved to reappoint Ms. McDevitt to the Library Board for another term, second by Ms. Goodrich. The MOTION CARRIED 7 -0. C. Adopt Changes to By -Laws Approved by Council on November 7, 2011 Board Coordinator Bloomer informed the Board of the additional changes made to their By -Laws by the Council. She wanted to make the Board aware of the changes made by Council and to have them officially adopt what had been added. There was a brief discussion regarding when future Library Board meetings would be held. Ms. McGinnis moved to approve the By -Laws as amended by Council, second by Mr. Middleton. The MOTION CARRIED 7 -0. 8. MISCELLANEOUS Ms. McDevitt referred to the By -Laws - Article VI Powers & Duties with regard to encouraging gifts for the Library. Ms. Bennett made copies of the newly approved By -Laws for all of the Board members. Chairwoman Fausti informed the Board she would not be running for another term as Chairperson but would continue to serve on the Board. Chairwoman Fausti then asked the Board if they felt they needed to be doing more. Ms. McDevitt stated that was why she questioned their powers and duties. She felt this was something they needed to review and consider. 3 Regular Meeting February 7, 2012 There was a brief discussion regarding representatives of the Board attending the Friends of the Library meetings. Ms. McGinnis commented on having a lot of people who are retired in Edgewater that may have stock or anything like that they wanted to give to the Library that would be wonderful. There was then a discussion regarding the Friends of the Library being a non - profit organization and any donations would go to them. Ms. McDevitt commented on a brochure she worked on when she was President of the Friends of the Library encouraging people to make donations to the Friends for the benefit of the Edgewater Library. The brochure was given to someone for approval but it never got done. Ms. McGinnis commented on smaller gifts that were donated at Christmas time to the Museum. Ms. McDevitt pointed out if you don't ask you don't get. Mr. Middleton felt people perceived the library as being almost a solely tax supported institution. People don't' see the opportunity to make a contribution. Ms. McDevitt commented on government cutting funding at the library, school and parks levels first and there absolutely being a need for extra funding. She made mention of the library not existing without volunteers and the fact that it would limp along if it didn't have the benefit of the Friends and the money they bring in. 9. ADJOURNMENT There being no further business to discuss, the meeting adjourned at 4:37 p.m. Minutes submitted by: Lisa Bloomer, CMC 4 Regular Meeting February 7, 2012