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98-R-12RESOLUTION NO. 98-R-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, MODIFYING THE PERSONNEL POLICY AND PROCEDURE MANUAL BY AMENDING SUBSECTION 10.00 (EMPLOYEE EDUCATION PROGRAMS) OF SECTION X (EDUCATION); REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council of Edgewater acknowledges the Personnel Policy and Procedure Manual was adopted on November 2, 1992. WHEREAS, the City Council has reviewed and determined the need to modify Subsection 10.00 (Employee Education Programs) of Section X (Education) in an effort to bring consistency to the policies and procedures of employee education. NOW THEREFORE, BE TT RESOLVED by the City Council of the City of Edgewater, Florida: Section 1. Section X (Education/Training), attached hereto and incorporated by reference as Exhibit "A", is hereby conceptually approved. Section 2. The Interim City Manager and City Attorney are directed and authorized to make certain that the aforesaid Amendment is included as part of the City of Edgewater's personnel system and Administrative Code. Section 3. All resolutions or parts of resolutions in conflict herewith be and the same are hereby repealed. Section 4. This resolution shall take effect upon adoption. After motion by Councilman Gornto and second by Councilman Roberts, the vote on this resolution is as follows: 98-R-12 Mayor Randy G. Allman AYE Councilman Jim Gornto AYE Councilman Myron F. Hammond ABSENT Councilman Gary W. Roberts AYE Councilwoman Judy Lichter AYE PASSED AND DULY ADOPTED this 16th day of November, 1998. CITY COUNCIL OF THE CITY OF ED WATER, FLORIDA By. / �® Fiddy G. Allman Mayor APPROVED FOR FORM AND CORRECTNESS: 4& g4m�' Nikki Clayton City Attorney 98-R-12 EXHIBIT "A" SECTION X - EDUCATION/TRAINING 10.00 EMPLOYEE EDUCATION/TRAINING PR The City agrees to make a good faith effort to promote on-the-job training for the purpose of improving the performance of employees, improving the quality of service rendered to the public, aiding employees to equip themselves for greater responsibilities and advancement to higher positions when available. Some of this training must, by its nature, be subject to available funds. The City will not expect any employee to attend required training to improve job performance and/or required training in specialized techniques outside his normal working hours, if possible. TRAINING It is the responsibility of the City Manager in conjunction with Department Heads and the Personnel Administrator to foster and promote in-service training of employees. Standards for training programs will be established to assure that training is carried out as approved by the City Manager and prepared certificates or other forms of recognition to persons who satisfactorily complete approved courses and programs will be awarded. These certificates, etc. will be logged in the individuals official personnel file as training/education accomplishments. For training required by the City as a condition of continued employment, the City shall assume financial responsibility for tuition, books, and travel, if approved in advance by the City. The time and location of all required training must be approved in advance by the City. The City will provide on duty training and/or time off with pay, including travel time as required by law, for all training required by the City for the purpose of job retention. If the employee does not satisfactorily complete the course, he may re -enroll at his expense, and take such course on his own time. Then if the employee does not satisfactorily complete the course, he may be terminated from the position. LICENSE EN W i /E AM An employee may be given leave for the purpose of taking exams to renew required licenses or obtain a new license directly related to their work. Expenses will be paid as required by law, however, no over -time will be paid to an individual taking exams; compensatory time will be given for the exam time only. The employee will be reimbursed for license renewals such as commercial drivers licenses which are required by job description. In order to increase the efficiency and productivity of City staff, it may become necessary to enroll in a formal program or course provided by an accredited educational institution or organization. These courses shall be categorized as Required, or Enrichment. Required: This is a course needed as a condition of continued employment with the City. Upon prior approval by the Department Head and the City Manager for enrollment, the City shall assume financial responsibility for tuition, books and transportation. If the employee does not satisfactorily complete the course, he may re-emoll at his expense, and take such course on his own time. Then if the employee does not satisfactorily complete the course, he may be terminated from the position. Enrichment: These are courses not considered a condition of employment but those which may contribute to improved efficiency and/or work quality. (a) If an employee requests to take an enrichment course, upon prior approval by the Department Head and the City Manager for enrollment, the employee will receive reimbursement for 50% of the tuition. (b) If it is recommended that an employee take an enrichment course, upon prior approval by the Department Head and the City Manager for enrollment, the employee will receive reimbursement for 75% of the tuition. All reimbursements will be subject to satisfactory completion of courses and if the employee remains in the City's employment for six (6) months beyond the completion of the course. If the six- month requirement is not met, the reimbursement may be deducted from the employee's last pay check In the event an employee is required to take an enrichment course, upon prior approval by the Department Head and the City Manager for enrollment, the City shall assume financial responsibility for tuition and books. If the employee does not satisfactorily complete the enrichment course, the employee's related performance shall be addressed through his annual appraisal. SEMINARS/CONFERENCES: These are programs not considered a condition of employment but as a contribution to improved efficiency, work quality, and/orjob knowledge. Upon prior approval of the Department Head and the City Manager for enrollment, the City will assume all financial responsibility by paying directly or reimbursing the employee for travel, lodging, meals, registration, books, materials, tolls, parking and other such expenses as are reasonable and justifiable for an employee to attend a seminar or conference. These expenses shall be subject to the following. The employee must be a member of the professional organization providing the seminar/courses (if applicable). 2. The employee's position and/or function would be enhanced and thereby directly benefit the City.