11-30-2011 - Special
CITY OF EDGEWATER – SCHOOL SCHOLARSHIP COMITTEE
SPECIAL MEETING
November 30, 2011
5:00 P.M.
Council Chambers
MINUTES
1.CALL TO ORDER
Chairman Kennedy called the School Scholarship Committee meeting to order at 5:09 p.m. in
Council Chambers.
2.ROLL CALL
Councilman Justin Kennedy Present
Vance Smith Present
Mike Kelly Present
Joe Rawlings Absent
Also present was City Clerk Bonnie Wenzel, NSB High School Representative Jose Rivera-Navaro,
Daytona State College Representative Glyn Johnson and City of Edgewater Finance Director John
McKinney.
3.APPROVAL OF MINUTES – None at this time.
4.OLD BUSINESS
a.Discussion of final plans and arrangements for the father/daughter dance fundraiser
scheduled for February 2012.
Chairman Kennedy stated the dance would be held on February 11, 2012 at the YMCA. He added
that local school PTA’s will be selling tickets. Each PTA would get $2 per ticket sold. The PTA’s can
sell food if they choose.
Chairman Kennedy stated he had a photographer lined up, who would not be charging for her time,
packages would be $10, possibly less. He suggested having a raffle and getting prizes donated.
Chairman Kennedy stated a DJ or other entertainment would be needed. Mr. Kelly suggested DJ Big
Tom. He stated he would contact him and forward any information to City Clerk Wenzel.
Chairman Kennedy suggested a slideshow on the wall and balloons for decorations. Mr. Smith
stated he had tea lights and flowers from events he has held and would be happy to contribute them
to the decorations. Mr. Johnson stated linens would be needed. Chairman Kennedy stated he
probably has those at home.
Mr. Kelly questioned the cost of the DJ. Chairman Kennedy asked how they were to address
expenses.
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School Scholarship Committee
November 30, 2011
Mr. McKinney stated the Committee could authorize an “up to” amount on any item. He stated there
were 10 people making monthly donations and there was currently $795 in the account. He
cautioned the having too many purchase orders, there is a cost to them. Chairman Kennedy stated
he would purchase everything and give the receipts to City Clerk Wenzel for reimbursement. He
suggested a budget of $500; $300 for the DJ and $200 for other supplies.
MOTION by Mr. Kelly, second by Mr. Smith to authorize a budget of $500 for the dance.
MOTION CARRIED 3-0
Chairman Kennedy stated the next item to discuss was decorations. Mr. Kelly stated the décor
would be developed by the theme. Chairman Kennedy suggested “A Night in Paris”, he added that
the Port Orange YMCA has decorations they could loan them. Mr. Kelly suggested a Princess theme.
Chairman Kennedy suggested Parent/Daughter Princess Ball. The Committee agreed.
Chairman Kennedy discussed food for the dance. He suggested one type of food group. Mr. Smith
stated he would donate 1000 chicken nuggets. Chairman Kennedy stated the PTA’s could do bake
sales and there would be punch. Chairman Kennedy stated he would get plates, cups, napkins, etc.,
from Sams Club.
Chairman Kennedy stated he would work with City Clerk Wenzel on making the tickets.
The Committee determined the dance to be from 7 -9 p.m.
Chairman Kennedy stated he would make a list and send it to City Clerk Wenzel.
Mr. Smith stated he would get the flowers together and bring to City Clerk Wenzel. Chairman
Kennedy stated they should meet at 4:00 p.m. to set up. He added that someone should dress up as
Cinderella.
Mr. Rivera-Navaro stated he would get with the school drama department, they could help set up.
5.ADJOURNMENT
There being no further business to discuss, the meeting adjourned at 6:15 p.m.
Minutes submitted by:
Bonnie Wenzel, CMC
City Clerk
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School Scholarship Committee
November 30, 2011