09-16-1996 Voting Order
Mayor Hayman
Councilman Hatfield
Councilwoman Martin
Councilman Hays
Councilman Mitchum
AGENDA
CITY COUNCIL OF EDGEWATER
SEPTEMBER 16, 1996
7:00 p.m.
COMMUNITY CENTER
1. CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF
ALLEGIANCE
2. APPROVAL OF MINUTES
A. Regular meeting of August 19, 1996
B. Special meeting of September 4, 1996
3. CITIZEN COMMENTS REGARDING AGENDA ITEMS ONLY
(Other than public hearings)
4. CITY COUNCIL REPORTS
5. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. Res. 96 -R -26 Supporting efforts of City of
Port Orange, Volusia County, and St. Johns
River Water Management District in attempts to
restore Rose Bay
6. CONSENT AGENDA
A. Satisfaction of special assessment (paving)
lien
7. OTHER BUSINESS
A. Dedicate easement(s) within City right -of -way
to FPL for installation and maintenance of
transmission line
B. Approve transfer of $110,247.37 from Renewal &
Replacement Account into Water /Wastewater
Operating Fund
C. Purchase of Gravely mower from Daytona Mower
Center using State contract
D. Agreement with Halifax Paving for mowing of
rights -of -way in road improvement project
areas
E. Approval of solid waste bid specifications and
authorization to bid
F. Appointment of one member to Firefighters
Pension Fund Board due to expiration of term
of Fred Munoz, who requests reappointment, and
confirmation of firefighters' selection of
William Vola as their representative
G. Request of City of Daytona Beach to support
their application to Volusia County to provide
ambulance services to its own residents
8. GENERAL CITIZEN COMMENTS /CORRESPONDENCE
9. OFFICER REPORTS
10. ADJOURN.
NOTE: All items for inclusion on the next City Council agenda
must be received by the City Manager's office no later than 4:30
p.m. Monday, September 30, 1996.
Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision
made with respect to any matter considered at a meeting or hearing, that
individual will need a record of the proceedings and will need to insure that a
verbatim record of the proceedings is made.
In accordance with the Americans with Disabilities Act, persons needing
assistance to participate in any of these proceedings should contact City Clerk
Susan Wadsworth, 904 -424 -2407, prior to the meeting.
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CHEMISTR AND OUR ,WORLD
CHARLES G. GEBELEIN
PROFESSOR OF Ci IEMISTRY
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AGENDA REQUEST
DATE: September 10, 1996
Now
OTHER
CONSENT BUSINESS
PUBLIC HEARING,
ORD., RESOLUTION 9/16/96
ITEM DESCRIPTION /SUBJECT:
Res. No. 96 -R -26 Supporting efforts of City of Port Orange, Volusia
County, and St. Johns River Water Management District in attempts
to restore Rose Bay
BACKGROUND:
As a nearby community, Mayor Hayman has been asked that the City of
Edgewater take a position on this matter.
RECOMMENDATION /CONCLUSION:
Council's decision.
Now
FUNDS AVAILABLE: ACCOUNT NUMBER: N/A
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED):
Previous Agenda Item: YES NO X
Date: Agenda Item No.
Re ectfully submitted,
j /14
j aue George E. McMahon
City Manager
isk
`'err
RESOLUTION NO. 96 -R -26
— A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EDGEWATER, FLORIDA, SUPPORTING THE EFFORTS
OF THE CITY OF PORT ORANGE, VOLUSIA COUNTY,
AND THE ST. JOHNS RIVER WATER MANAGEMENT
DISTRICT IN THEIR ATTEMPTS TO RESTORE ROSE
BAY; REPEALING RESOLUTIONS IN CONFLICT
HEREWITH AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, Rose Bay is an estuarine system, which is an
integral part of the Halifax River /Indian River Lagoon; and
WHEREAS, estuarine systems are typically highly productive
biological communities of great importance to adjoining water
bodies; 10,
WHEREAS, over the years, Rose Bay, west of U.S. 1, has
significantly deteriorated for a variety of reasons; and
WHEREAS, the City of Port Orange, in partnership with Volusia
County, the Halifax - Indian River Task Force, the St. Johns River
Water Management District and the Allandale /Harbor Oaks Homeowners'
Association, has become actively involved in addressing the
deterioration of Rose Bay and has identified means whereby this
deterioration can be reversed; and
WHEREAS, the City of Edgewater applauds the efforts of these
various entities in their attempt to address the situation.
NOW THEREFORE, BE IT ENACTED by the City Council of the City
of Edgewater, Florida:
Section 1. The City Council of Edgewater wholeheartedly
supports the partnership of the City of Port Orange, Volusia
County, the Halifax - Indian River Task Force, the St. Johns River
Water Management District, and Allandale /Harbor Oaks Homeowners'
Association in their efforts to restore Rose Bay.
96 -R -26 1
Section 2. All resolutions or parts of resolution in conflict
low
herewith be and the same are hereby repealed.
Section 3. This resolution shall take effect upon adoption.
After motion by and second by
the vote on this resolution was as follows:
Mayor Jack Hayman, Sr. XXX
Councilman Danny Hatfield XXX
Councilwoman Louise A. Martin XXX
Councilman Mike Hays XXX
Councilman David L. Mitchum XXX
''fir
PASSED AND DULY ADOPTED this day of ,1996.
ATTEST: CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA
By:
Susan J. Wadsworth Jack H. Hayman, Sr.
City Clerk Mayor
APPROVED FOR FORM
AND CORRECTNESS:
Krista A. Storey
4111 City Attorney
96 -R -26 2
Voice: 9041766.5201 To: Sue City of Port Orange From: City Manager's Office Fax: 9041766-5208 Page 1 of 1 Monday, September 09, 1996 3:19:24 P
August 15, 1996
The Honorable Barbara Heller
Mayor
City of Daytona Beach Shores
3050 S. Atlantic Avenue
Daytona Beach Shores, FL 32116
Dear Mayor Heller:
The City of Port Orange, in partnership with Volusia County, the Halifax- Indian River Task Force,
St. Johns River Water Management: District, and the Allandale /Harbor Oaks Homeowners
Association, is actively involved in addressing the deterioration of Rose Bay. We have identified
5 issues that must be addressed in order to restore Rose Bay. Those are:
1. Address the width of the bridge across Rose Bay.
2. Address the removal of the old Causeway near the mouth of Rose Bay and the Halifax
River system.
3. Removal of the silt from Rose Bay.
4. Keep sediments from draining into Rose Bay from the canal system.
5. Install sanitary sewers in the Allandale /Harbor Oaks area.
The City has been holding meetings with State and Federal elected officials, FDOT officials, and
representatives from Volusia County, St. Johns River Water Management District, and
concerned citizens in an attempt to address the situation.
I would like to ask that your City adopt a resolution supporting the efforts of the City of Port
Orange, Volusia County, and the St. Johns River Water Management District in our attempt to
restore Rose Bay. If you will forward a copy of the resolution to me, I will provide it to our elected
State and Federal representatives and senators.
Thank you for your support in our endeavor.
Sincerely yours,
err
Allen Green
Mayor
AGENDA REQUEST
C.A. NO.: 96 -121
Date: September 5, 1996
PUBLIC
HEARING RESOLUTION ORDINANCE
OTHER
CONSENT 09/16/96 BUSINESS CORRESPONDENCE
ITEM DESCRIPTION /SUBJECT:
Satisfaction of Special Assessment (Paving) Lien.
BACKGROUND:
On August 29, 1996, payment in the amount of six hundred eighty -nine and
18/100 ($689.18) dollars was received from Inlet Title on behalf of
American Title in satisfaction of a paving lien recorded against
property owned'by Merle and Sylvia Wells.
RECOMMENDATION /CONCLUSION:
y 1110 , Staff recommends that the City Council acknowledge receipt of the
payment and authorize the Mayor to execute the attached Satisfaction of
Lien.
FUNDS AVAILABLE: (ACCOUNT NUMBER)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM: YES NO X
DATE: AGENDA ITEM NO.
Respectfully submitted, Concurrence:
OP
K 'sta Storey P' Georg /E. McMahon
City Attorney / City Manager
fir►
Ferdinand Munoz
Finance Director
KAS /rmw
Attachment
SATISFACTION OF SPECIAL ASSESSMENT (PAVING) LIEN
CITY OF EDGEWATER, FLORIDA
KNOW ALL MEN BY THESE PRESENTS: That the City Council of the
City of Edgewater, Florida, pursuant to the provisions of Chapter
170, Florida Statutes, on April 14, 1989, filed a lien against
41110,0
property owned by Merle and Sylvia Wells and described as Lots 3935
and 3936, Block 118, Florida Shores Number Unit No. 5, said lien
being recorded in Official Records Book 3288, Pages 1836 through
1838, of the Public Records of Volusia County, Florida. The City
Council does hereby acknowledge full payment and satisfaction
thereof, including accrued interest, from American Title (on behalf
of Merle and Sylvia Wells) and hereby consents that the same shall
be discharged and satisfied of record.
IN WITNESS WHEREOF, the City Council of the City of Edgewater,
Florida, acting by and through its Mayor, who was authorized to
"` execute this Satisfaction of Lien by the City Council action on
September 16, 1996, has executed this instrument this day of
, 1996.
ATTEST: CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA
By:
Susan J. Wadsworth Jack H. Hayman, Sr.
City Clerk Mayor
APPROVED FOR FORM & CORRECTNESS:
� 1100, Krista A. Storey
City Attorney
(f: \wp51 \liens \wells,pav)
AGENDA REQUEST
Date: 9/9/96
OTHER PUBLIC
CONSENT BUSINESS 9/16/96 HEARING
RESOLUTION ORDINANCE
ITEM DESCRIPTION /SUBJECT: Dedicate easement(s) within City right -of -way to
FPL for the installation and maintenance of a 1 15 kV transmission line. The
alignment of the transmission line will begin along Willow Oak Drive just south of
17th Street, south to 18th Street right -of -way where it turns east until India Palm
Drive where the line turns north to the existing electrical substation. See attached
sketch.
BACKGROUND: This main transmission line is a secondary feed to the existing
single radial line looping the power for redundancy and backup power. The 18th
Street corridor is the alternate route to SR 442 which was the original route, but
with the proposed lane expansion for SR 442 FDOT has interest in FPL right -of-
way acquisition to implement their infrastructure.
RECOMMENDATION: Allow FPL to utilize City right -of -way to install the main
transmission line and dedicate easement(s) to maintain such.
FUNDS AVAILABLE: ACCOUNT NUMBER: N/A
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PRESENTED BY: Kyle Fegley, City Engineer
PREVIOUS AGENDA ITEM: YES NO XX
DATE: AGENDA ITEM NO.
Respectfully submitted: Concurrence:
o
Kyle . Fe•ley Fce George E. McMahon
Cit Engineer City Manager
KW F /rsm
I38KV SINGLE CIRCUIT
SINGLE POLE CONCRETE
HEAVY ANGLE DEADEN() STRUCTURE 31292
L
DETAIL I OR 2 -
SEE NOTE 4
•
T. ' O N
DD[IItB1ON "A"
611E NOTE 1
D 36
,, 05 8 ��11111111eHal,d(
S NOT E 3 8 C. � � � 1
T' - 0"
D1YENB10N "B"
811E NOTE 1
15 Suspension insulators
DETAIL 4,7,05 10 C" „ t t l i -I r
SEE NOTE 3 8 5
Compression D. E.
T• - 0”
D>1EN1110N .
SEE NOTE 1
DETAIL 5,8,OR II �]
SEE NOTE 38S
CONSTRUCTION 1007118:
1. Dimensions "A•', •'8•' and "C•' shall be
as ebwn unless otherwise specified
fa the Structure List. When required,
DIMENSION D" dimension "D" shall be specified to
the Dtetribucloe Attachment bring
SEE NOTE 1 Details.
2. Torque nute on OUCH claw to 45 ft-lb.
PACINEERINC NOTES:
3. Thin l structure for use where line
deflection angle 1s between 40° end
Use Detail 6, 7 and 8 where line
deflection angle is between 40° and
The external pole ground will atop 80°
attachment. 11 use Detail 3, 4 or 5 where line
at lowest bonding TOP BOLT OF deflection angle is between as° and
distribution is attached, the Iota- DISTRIBUTION ATTACHMENT 95°
lion of the expansion shields and
Use Detail 10 and 11 where tine
deflection angle 1• between 96° and
the pole ground shall be extended 175°
as required.
4. Use Detail 1 for galvanized steel ONGW.
Use Detail 2 f,r alumina" -clad steel ONGW.
5. This structure shall be structurally
V-
analyzed for each application to determine
pole dimensions and guying requirements
REFERENCE DRAWINGS:
A -88036 Specifications for Fr•mtng Concrete Structures
A -88012 bonding Specifications for Concrete Poles
0.88343 Guy Attachments Details- Concrete Poles
A -88009 Bonding 6 Grounding Specifications
0 -88128 Pole Boring Details
• • A-88814 General Operational Considerations
8 `
=PL.. TRANSMISSION STRUCTURE STANDARDS
DATE, APPROVED, SECTION 1.2 SHEET I OF 4
FLORIDA POWER 4 L1014T COMPANY �- ~ <F3 (TR,SS, -) A- 88250 - I
CAD TRANOTD
•
138kV SINGLE C I RCU I T
•
SINGLE POLE CONCRETE VERT I CAL TANGENT
POLYMER LINE POST INSULATOR STRUCTURE 31255
DETAIL I � -
.�i
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6' -0"
DIMENSION "A"
SEE NOTE I
SEE SIDE vIEw
ON SHEET 2
,)sssss
7' -0'
DIMENSION " B"
DETAIL 2 OR 1 SEE NOTE 1
SEE NOTE 3
sass' s s ��
•
s
1
42-7 STR. COPPER ' �� 7
POLE GROUND DIMENSION "C"
SEE NOTE 1
DETAIL 3 OR 3
SEE NOTE 3 �ISS`ss,ss1sss1
THE EXTERNAL POLE GROUND
WILL STOP AT THE LOWEST
BONDING ATTACHMENT.
IF GUYS ARE REQUIRED OR DIMENSION "0"
DISTRIBUTION 15 ATTACHED. SEE NOTE 1
THE LOCATION OF THE
EXPANSION SHIELDS AND •
THE POLE GROUND SHALL BE CONSTRUCTION NOTES
EXTENDED AS REQUIRED.
1. DIMENSIONS "A" "C' AND "C" SHALL BE AS
SHOWN LTA.ESS OTHERWISE SPECIFIED IN THE
STRUCTURE LIST. WHEN ED. DIMENSION .. D ..
SHALL ALL BE AS SPECIFIED IN IN ThE THE DISTRIBUTION
ATTAQI.ETR BORING DETAILS. PEA A -BBB. A- 7(713)
ENGI NOTES
2. TI-E APPLIED LOAD ON THE INSULATOR SHALL NOT
EXCEED TIE VALUES FMC041.EMED DY THE
MANACTURER
TOP BOLT OF DISTRIBUTION
>. DETA113 2 AND J ARE FOR STANDARD STRENGTH
A TTACH -GENT POLYMER LIRE POST INSULATORS Cr) DETAILS 4 AHO
3 ARE FOR HEAVY DUTY INStLATORS (1-0')
REFERENCE DRAWINGS
A- O2009(T13) BONDING AND GROUNDING SPECIFICATIONS
41 111/ POLE
A- lOOI2(1 3) 'NG SPECIFICATIONS FOR CONCRETE
A- 88017(7)3) DOMINO DETAILS FOR OVER-EN) GROW)
wI E QAAP
A- 118036(TIS) SPECIFICATIONS FOR FRAMING CONCRETE
STRUCTURES
A- 418343(TS3) GUY ATTACM.ENT DETAILS - CONCRETE
POLES
A -BBB1 A(TlS) GENERAL OPERATIONAL CONSIDERATIONS
A- /3061(TA6) POLE BORING DETAILS. STANDARD
• INSULATOR
A - 9373NTMS) POLE BORING DETAILS. HEAVY DUTY
,� INSULATOR
TRANSMISSION STRUCTURE STANDARDS
O ) DATt, APPROVED. SHEET I Of 3
SECTION 1.2
FLORIDA POPPER 1 LIGHT COMPANY 1 9-4i -47 — ' A- 95083 -2
(TR.SS. -) c c==1
cAO TRANSTD
.
I Z C - i 111111411111 I DA PALM DR.
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(in .. 11"1"4)1. EiEiEi
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DRIVE
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LIME TREE DRIVE •
n� 7 I bo
All MAN00 TREE DRIVE
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NEEDLE PAIR DRIVE NEEDLE PALM DRIVE
w. I1/L1 / ? 0
P
i 111111,/ 01W/OE 7RE[ DRIVE
PINE TREE DRIVE
a $ 0 C
•
QUEEN PAUL DRIVE
c
ROYAL PAW DANE
4
• • R
,0 tAML PAW DRIVE
VP
4"! MAILERS PAW DRIVE v
4
(JMlRWA TREE DRIVE
VICTORY PAW DRIVE
Vi 1 0
130 la.,1 waL.ow om NNE I 1
o -Power Ale, Local io►'1
wrLr
• Denotes Bench Mark Location
See attached sheets for descriptions of bench mark and elevations.
Elevations refer to NGVD '29 and based on USC &GS Monument S -211 published
elevation 11.811 feet.
CITY COUNCIL OF EDGEWATER
REGULAR MEETING
AUGUST 19, 1996
7:00 P.M.
COMMUNITY CENTER
MINUTES
CALL TO ORDER:
Mayor Hayman called the Regular Meeting to order at 7:00 p.m. in
the Community Center.
ROLL CALL:
Mayor Jack Hayman Present
Councilman Danny Hatfield Excused
Councilwoman Louise Martin Present
Councilman Michael Hays Present
Councilman David Mitchum Present
City Attorney Krista Storey Present
City Manager George McMahon Present
City Clerk Susan Wadsworth Present
Police Chief Lawrence Schumaker Present
'`✓ INVOCATION. PLEDGE OF ALLEGIANCE
The invocation was delivered by Scott Love, Central Church of
Christ. There was a pledge of allegiance to the Flag.
APPROVAL OF MINUTES
Regular Meeting of August 5, 1996
Councilman Mitchum made a motion to approve the August 5, 1996
minutes, second by Councilwoman Martin. The motion CARRIED 4 -0.
CITIZEN COMMENTS REGARDING AGENDA ITEMS ONLY
(Other than public hearings)
There were no citizen comments at this time.
CITY COUNCIL REPORTS
Councilman Hays had nothing at this time.
si ll'' Councilman Mitchum had nothing at this time.
Councilwoman Martin had nothing at this time.
Mayor Hayman informed Council of a representative from Florida
Power & Light being present at the meeting in regard to the
electrical power rights -of - way that have previously been planned
for the northern 10 feet of SR 442. Eighteenth Street and a
portion of India Palm Drive are feasible.
Mayor Hayman spoke about the distance the gentleman has traveled
and asked to dispose of this matter to accommodate him.
City Manager McMahon explained FPL is in need of putting in an
alternative transmission line.
Daniel Hronec, FPL, spoke about a transmission line being needed
at the Edgewater substation to provide additional relief by June
of next year. He further commented on the project being worked
on by FPL and a meeting he had with City Engineer Fegley and DOT.
``r Mr. Hronec explained an exhibit he brought of the actual
specifics of the project.
Councilman Hays questioned if the new lines would be an in the
ground utility or above ground. Mr. Hronec informed him above
ground on single concrete pole structures.
There was a brief discussion regarding how tall the poles would
'fir be.
Councilman Hays questioned putting the lines in the ground due to
this being in a residential area. Mr. Hronec spoke about the
cost of putting transmission lines under the ground and the
customer paying the differential cost if they want this done.
City Manager McMahon commented on the value of the proposed
route. Staff recommends approval of this.
Councilman Hays expressed concern with high voltage lines in
residential areas. He would like the lines to be placed under
the ground and would like to see the designs before he says this
is a good idea.
Councilman Mitchum asked what the proximity is to the houses.
Mr. Hronec explained along a majority of that corridor the canal
creates somewhat of a buffer.
There was a discussion regarding magnetic field concerns. Once
we agree on an easement to be obtained, the field levels at the
edges of the easements will not exceed the limits established by
law.
Mayor Hayman questioned where the existing lines go. Mr. Hronec
elaborated on Mayor Hayman's concerns.
Mayor Hayman stated he asked DOT to go back with Florida Power &
Light and arrange for a more suitable area for FPL's right -of -way
and try to redesign the projects for sidewalks, curbs, gutters
and bike paths plus the four fourteen foot lanes of traffic which
would comprise the original design specification. He commented
on the alternatives brought back to him. As it stands now, the
engineering on SR 442 is at a stand still until such time that
the route of the additional power grid can be resolved with DOT
and FPL. He encouraged the Council to tentatively agree to this
based upon a fair assessment of the safety concerns.
Councilman Hays has strong feelings with running high voltage
lines by houses. He understands it is expensive to put these
lines underground. He asked Mr. Hronec to ask his people to
consider putting the lines underground. He understands this
law needs to be done and he would appreciate any serious look that
FPL can do at this project.
Mayor Hayman stated you would still have the same concerns on
Indian River Blvd. because you would still have the same wires in
close proximity of all the houses on Indian River Blvd.
Mr. Hronec stated DOT will stay on hold until the end of
September. He agreed to take the recommendations under
advisement for further study and present Council with a layout
what they are proposing to do along the corridor. He would like
to set up a meeting with City Engineer Fegley and walk the route.
Mayor Hayman would like Mr. Hronec to come back at the September
16th meeting with more information on this.
PUBLIC HEARINGS. ORDINANCES AND RESOLUTIONS
A. First reading Ord. 96 -0 -07 Updating and amending Chapter 16
of Code of Ordinances in reference to public service taxes
authorized by Section 166.231, Fla. Statutes
Page -2-
Council Regular Meeting
August 19, 1996
cf POE .. A '7
(b) In areas where the facility owner does not have a
property interest in the land where the transmission line or
distribution line will be located, the ROW will be assumed
to extend to the closer of:
1. The edge of the nearest residential, commercial or
industrial building in existence prior to the date the
electrical facility commenced construction or obtained a
permit, which ever is sooner; or
2. Fifty feet from the point beneath the conductor
closest to the edge of the ROW being determined.
(c) In areas where the tranmission line or distribution
line is adjacent to or within the property boundary of a
linear easement of a railroad, utility pipeline,
communication line, or public utility linear facility, or
public road or canal, the ROW will be assumed to extend to
the closer of:
I . The farthermost edge of the linear easement, or 50
feet from the point beneath the conductor closest to the
edge of the ROW being determined, whichever is farther; or
2. The edge of the nearest residential, commercial or
industrial building in existence prior to the date the
electrical facility commenced construction or obtained a
permit, whichever is sooner. OR
(d) In areas where the transmission line or distributin
line is adjacent to or within property owned by federal,
state, regional or local governmental agencies, the ROW will
be assumed to extend to the closer of:
1. The edge of the nearest residential, commercial or
industrial building in existence prior to the date the
electrical facility commenced construction or obtained a
permit, which ever is sooner; or
2. Fifty feet from the point beneath the conductor
closest to the edge of the ROW being determined.
(27) "Secretary" means the Secretary of the Department
of Environmental Protection.
(28) "Substation" means the electrical facility and
related property used for the connection of transmission
lines or distribution lines to other such electrical
facilities or electrical generating plants.
(29) "Transmission Line" means a system of conductors
used to transport electrical energy at voltages of 69 kV or
greater.
Specific Authority: 403.061(7), 403.523(1), F.S.
Law Implemented: 403.061(30), 403.523(14), F.S.
History: New 3- 21 -89, Amended 1 -7 -931; Formerly 17- 274.200,
Formerly 17- 814.200.
7�
AGENDA REQUEST
No "' Date: September 4. 1996
NEW UNFINISHED
CONSENT BUSINESS Sep. 16. 1996 BUSINESS
PUBLIC
HEARING RESOLUTION ORDINANCE
ITEM DESCRIPTION /SUBJECT:
Approve transfer of $110,247.37 from the Renewal &
Replacement Account (the "Account ") into the Water /Wastewater
Operating Fund (the "Fund ").
BACKGROUND:
On August 1, 1991, the City issued bonds to refund a bond
anticipation note and provide funds to build (among other things)
a new water treatment plant. On June 1, 1993 the City advance
refunded a portion of those bonds to take advantage of the low
interest rates at the time. One of the covenants in both the
Nor 1991 and 1993 issuance of the bond debt was that one- twelfth
(1/12) of five per centum (5 %) of the gross revenues of the
system for the previous fiscal year be deposited monthly into the
Renewal & Replacement Account. The bond resolution states that
"money in the Renewal and Replacement Fund shall be used only for
the purposes of (a) paying the cost of extensions, enlargements
or additions to, or the replacement of capital assets of, the
System and emergency repairs thereto, upon the authorization of
the governing body of the issuer and, for projects costing in
excess of $100,000, approval of the Consulting Engineers, and (b)
transfers to the ...."
During fiscal year 1996 the Fund has incurred and paid
expenses that we believe fit the description of the uses of the
money in the Account. Some of these expenses have already been
approved by the City Council during the course of the fiscal year .
(ie: upgrading of meter reading system) but to avoid confusion
we have itemized the vendors paid, amounts paid and purpose of
the expenses on the attached list.
RECQNMENDATI ON/ CONCLUS ION :
Now
Currently the Account has a balance of $1,094,927.20. We
would like the City Council's approval to transfer $110,247.37
from the Account to the Fund.
FUNDS AVAILABLE: ACCOUNT NUMBER: 40000 -15109
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED) No
PRESENTED BY: Terry A. Wadsworth, Director of Utilities
PREVIOUS AGENDA ITEM: YES NO XX
DATE: AGENDA ITEM NO.
Respectfully submitted, -g am
Terr�Wadsworth
Director of Utilities
Now
Concurrence:
E iW C9��
g�in4�r y✓,�
Georg. McMahon
City Manager
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AGENDA REQUEST
Date: September 9, 1996
PUBLIC RESOLUTION ORDINANCE
HEARING
CONSENT OTHER X CORRESPONDENCE
BUSINESS
ITEM DESCRIPTION /SUBJECT:
Purchase Gravely Mower using State Contract, from Daytona Mower Center.
BACKGROUND:
The Parks and Recreation Dept. periodically has to replace worn out equipment.
The Department's Excel Mower has required considerable repairs to keep in
operation over this past year. The machine has become unreliable, therefore,
should be replaced before any additional repairs are made.
`ir RECOMMENDATION /CONCLUSION:
Staff has demonstrated several mowers to replace existing Excel Mower. At this
time, Staff is asking City Council to consider purchasing under the State
Contract, the Gravely Promaster 300 series for the sum of $ 6,282.00 from
Daytona Mower Center. Purchase price includes 50" mower, grass catcher and
mulching kit. This is a budgeted item.
FUNDS AVAILABLE: (ACCOUNT NUMBER) .56640
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED) NO
PREVIOUS AGENDA ITEM: YES NO X
DATE: AGENDA ITEM NO:
ack Corder
Director of Parks & Recreation
`err
C urren
v�R George McMahon
City Manager
01119/1994 03:27 9042534579 DAYTLNA MOWER CENTER FACE 01
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q L m. ose.. )D-A . .1
`may 1f . y„ `!! ,
�� Q 7- OUT -FRQI� T MOW
d V c7�� 3_ CONTRACT
tOMMODI7Y pFilGE CRUMMUnDgdi •
DEB
515-630-5200770 GRAVELY PROMASTER 400 * =ril =a
18 HP twin cylinder, air - cooled, gasoline engine, hydraulic lift,
and 50" mower $4,893.00
515 - 830 - 620-0790 GRAVELY PROMASTER 300 SERIES ��
20 HP twin- cylinder, air - cooled, gasoline engine, hydraulic lift,
and 50' mower $4,983.00
515 -630. 520-0762 GRAVELY PROMASTER 300 SERIES
1 1100, — 20 HP twin - cylinder, air - cooled, gasoline engine, hydraulic lift,
and 80' mower $5,1 63.00 , -
PROMASTER 300
OPTIONS/ACCE IM
COMMODITY
MINIM
�- 518- 48'01-038-0 CONTRACT
PAR,:IIUMBER DEAORIPTIgit PRICa
889007 GRASS CATCHER -----,,
For use on PROMASTER 18 HP or 20 HP $1,064. o c *-)
789001 50" BOOT KIT (STAMPED MOWERS) 164.00 0
For use on Grass Catcher 47315
789053 60" BOOT KIT
For use on Grass Catcher 47316 202.00
789003 STEERING WHEEL KR 71.00
786067 HIGH LIFT BLADE KIT, 50" Mowers 64.00
New 787064 HIGH LIFT BLADE KIT, 60' Mowers 71.00
78p07 MULCHING KIT, 50" Stamped Mower . 71.0 jf
758008 MULCHING KIT, 50' Fabricated Mower 56.00
788009 MULCHING KIT, 60" Current Mower 64.00
766010 MULCHING KJT, 60' Old Style Mower 79.00
789 BAND BLADE KIT, 50' Mower 64.00
787066 SAND BLADE KIT, 80' 3 - Blade 71.00
759015 HEAD LIGHT KIT 49.00
.___ ..--,--„ ,-./.:,,p
GRAVE Lill' - - -- -,- PROMASTER. 30() SERIES 1 ` � ? % : ' ' J •
, The Promaster 300 Series is nothing t `
• I sp a :
less than the ultimate in efficiency. At 1.1 .-- - - -
./ -- , --- 7 I. y ; •
Gravely, we know that serviceability . , '4
1 " ' ' ! - 1 \'' _.!"
LL��\
is everything when it comes to buying - f ` {
a mower. That's why so much research --- ---
ti
and development go into each and ' ,::: i „,,,,;__,,,,_______---,,,,.:,,:.,.,,,z,., l t , .G ' k , 1 ` 4 1
!, every piece of our equipment. = k , _ of , ,,
1 Add the 5.5 bushel capacity hopper to the PROMASTER 300 Series '
collect grass clippings fast and easy. The 44- ga llon hopper has a q uick and connec youll
Our Promaster 300 Series is no and disconnect feature.
exception. All controls are easily acres} a
' ., : T 3 ! �� ! le '4-i..:1-'k ✓., {
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Bible for your convenience. Adjustment
L xr
/ •;, r fir
or height of cut is in 1/4” /4" increments `•':•
"'
so it can be matched to any other equip- �'
l /I ,, ~
ment. Greaseable mower spindles
can be lubricated without removing -
1
any covers. With the hydraulic lift,
Ride easily over curbs and obstructions
with the hydraulic lift.
the Promaster 300 also maneuvers
-
over curbs and mows over other
11/
obstructions with ease. Including ,
the competition. F ,
.A, f
Independent -- ,� ...c. �
c hydraulic pump °
• lifts mower deck - g�
I quickly and '' `1i r: ti �i at
easily for faster jl
performance. _. _ -_.
---.4.-----a` ,_ _' i
S n and
instru m panel men permits s operator steerig yoke almost
unlimited visibility across the mower deck.
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*2-YEAR COMMERCIAL
WARRANTY
Details on request.
0 Pam
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Meets ANSI specifications
B71.4-1990.
.•
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•
Adjustable Seat is spring-
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mounted and slides to meet
(D Eaton 851 Hydrostatic ',.' _ _ operator's height requirements.
Transmission — variable '',---ir ,— ;° r: 0 Debris Receptacle is located
speed, right for any job. i ,f:`:" , '-' 4-. ----- '.- under seat for storage.
' • tti
-,y .,,.,..., Out -Front Cutting produces a
0 Foot-Controlled, Instant — ' smooth cut with excellent 0 Twin Rear Steering Wheels
Forward/Reverse gives you trimming capabilities and better for ease of steering.
precise control and greater operator visibility.
maneuverability. --- C) Heavy-Duty Electromagnetic
yj Standard Hydraulic Lift PTO Clutch.
3. Yoke-Steering delivers fast provides ease of operation.
zero turning radius. Optional @ Independent Hydraulic Pump
steering wheel available. 0 50" or 60" Mower Decks are lifts mower deck quickly and
optional. easily for faster performance.
Interlock System prevents
engine starts with the mower () Large See-Through Hydraulic CI 1" Mower Spindles are
or transmission engaged or Reservoir extends oil life. greaseable from top of mower.
parking brake disengaged. ED All Controls Tapered roller bearings. Cast-
turns Seat switch tus off the trols are located for iron housing.
engine when operator operator convenience.
leaves. Includes parking brake, 0 Ease of Adjustment for height
throttle, hydraulic lift control, of cut in 1/4" increments so you
C ) Big 5.3 Gallon (20 liter) Gas choke, ignition switch, can match the height of other
Tank means long running PTO switch, hourmeter, and equipment. No tools required
time between stops. ammeter. for adjustment.
AGENDA REQUEST
DATE: September 11, 1996
OTHER
CONSENT BUSINESS 9/16/96
PUBLIC HEARING,
ORD., RESOLUTION
ITEM DESCRIPTION /SUBJECT:
Agreement with Halifax Paving for mowing of rights -of -way in road
improvement project area
BACKGROUND:
City forces will undertake mowing swales and retention areas under
Halifax Paving on a per phase basis.
Phase II $1,806.00 per mowing
Phase III $1,032.00 per mowing
Other phases to be established as completed.
RECOMMENDATION /CONCLUSION:
Council consider approval of agreement with Halifax Paving.
FUNDS AVAILABLE: ACCOUNT NUMBER:
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED):
Previous Agenda Item: YES NO
Date: Agenda Item No.
Respectfully submitted,
Hugh D. Williams
Public Works Director
Concurrence:
/ George E. M ahon
City Manager
lsk
ROAD IMPROVEMENT PROJECT
STORM WATER RETNETION AREA
COUNT PHASE 1; 2; & 3 [ August 6, 1996]
PHASE 1 1 Retention Area Gte e"P
PHASE 2 53 Retention Areas
PHASE 3 43 Retention Areas
[28 Complete, 15 not Complete]
Phase 1 29th. & Hibiscus [1]
Phase 2 India Palm [7]
Juniper [4]
Kumquat [4]
Lime Tree [5]
Mango [7]
r """'` Needle [4]
Orange [4]
Pine Tree [4]
Queen [5]
Royal [3]
Sable [3]
Phase 3 Travelers [5]
Umbrella [5]
Victory [5]
Willow [4]
Yule [3]
Woodland [5]
Vista [2]
Unity [3] (not complete)
Tamarine [3]
Sable [7]
ROADWAY MILES [SWALESI
Phase 1 -0-
Phase 2 7.20
Phase 3 6.42
Phase 2
India Palm 4050 feet
Juniper 4050 feet
Kumquat 3750 feet
Lime Tree 3675 feet
Mango 3600 feet
Needle 3450 feet
Orange 3300 feet
Pine 3225 feet
Queen 3075 feet •
Royal 3000 feet
Sable 2850 feet
Now
Phase 3
Travelers 3000 feet
Umbrella 3900 feet
Victory 4050 feet
Yule 3825 feet
Woodland It
Vista it
Tamarine "
Silver "
One time mowing costs
*30.00 per pond 30.00 per swale mile
Retention areas Swales Total $ .
Phase 1 $ 30.00 $ 30.00
Phase 2 $1,590.00 $216.00 $1,806.00
'err Phase 3 $ 840.00 $192.00 $1,032.00
i
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I
4
1
t
AGENDA REQUEST
C.A. NO.: 96 -126
Date: September 11, 1996
PUBLIC
HEARING RESOLUTION ORDINANCE
OTHER
CONSENT BUSINESS 09/16/96 CORRESPONDENCE
ITEM DESCRIPTION /SUBJECT:
Draft Bid Documents for Residential Solid Waste Collection and Disposal
Services
BACKGROUND:
Attached is a copy of the draft bid documents for residential solid
waste collection and disposal services. The documents are the work
product of a Staff committee consisting of the City Manager, City
Attorney, Finance Director and Director of Public Works. However, due
to the City Manager's hospitalization and the City Attorney's illness
this week, the committee was unable to conduct a review of the documents
before submittal to Council. Accordingly, at a minimum, some fine
tuning of the documents will be necessary. There are also places within
the documents where blanks have been left for the later addition of
certain pieces of supplemental information.
RECOMMENDATION /CONCLUSION:
Staff requests that the Council review the attached bid documents and
provide direction to Staff regarding the upcoming bidding process.
FUNDS AVAILABLE: (ACCOUNT NUMBER)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM: YES NO XX
DATE: AGENDA ITEM NO.
Respectfully submitted,
A41(4 4Ala
Krista A. Storey
City Attorney
KAS
Attachments
4
TABLE OF CONTENTS
CONTRACT DOCUMENTS
SOLID WASTE COLLECTION AND DISPOSAL SERVICES
Document Pages
Invitation to Bid INV - 1
Instructions to Bidders I -1 thru I -4
Specifications S -1 thru S -7
Bid Form BF -1 thru BF -8
Proposed Collection and Disposal Agreement A -1 thru A -16
Proposed Transfer Station Lease Agreement TSL -1 thru TSL -4
Proposed Air Curtain Incinerator Lease Agreement (not included)
(bids \contents.wst)
September 11, 1996
410 4
CITY COUNCIL
CITY OF EDGEWATER, FLORIDA
INVITATION TO BID ON RESIDENTIAL
SOLID WASTE COLLECTION AND DISPOSAL SERVICES
The City Council, City of Edgewater, Florida, is seeking sealed
bids for the provision of residential solid waste collection and
disposal services. Bid packets may be obtained by submitting a
written statement of interest to City Clerk, 104 North Riverside
Drive, Edgewater, Florida; by mailing a request to City Clerk, P.
0. Box 100, Edgewater, Florida 32132 -0100; or by FAXING a request
to City Clerk at (904) 424 -2409.
Sealed bids will be accepted until XXXXXXXXXXXXXX and opened
immediately thereafter.
A Pre -Bid Conference will be held on XXXXXXXXXXX at XXXXXX, City
Hall Conference Room, 104 North Riverside Drive, Edgewater,
Florida, to discuss the bidding requirements and Contract
Documents.
The City Council reserves the right to reject any and all bids, to
waive irregularities, and to solicit and readvertise for other
bids.
Susan J. Wadsworth
City Clerk
(bids /invitation.wst)
September 11, 1996 INV -
0
INSTRUCTIONS TO BIDDERS 4I?
1. Defined Terms
i hw The term "Bidder" means any corporation, firm,
partnership, or individual who submits a Bid directly to
the City. The term "Successful Bidder" means lowest,
qualified, responsible and responsive Bidder to whom City
(on the basis of City's evaluation as hereinafter
provided) makes an award. The term "Bid Packet" includes
the Instructions to Bidders, the Bid Form, Specifications
and the proposed Contract Documents (including all
Addenda issued prior to receipt of Bids).
2. Copies of Bid Packet
2.1 A complete set of the Bid Packet may be
obtained from the City free of charge.
2.2 Complete sets of the Bid Packet must be used
in preparing Bids; the City does not assume
any responsibility for errors or
misinterpretations resulting from the use of
incomplete sets of the Bid Packet.
2.3 The City, in making copies of the Bid Packet
available on the above terms, does so only for
the purpose of obtaining Bids on the Work and
does not confer a license or grant for any
other use.
3. Qualifications
To demonstrate qualifications to perform the Work, each
Bidder must be prepared to submit within five (5) days of
the City's request written evidence, such as financial
data, previous experience, present commitments and other
such data as may be requested. Each Bid must contain
evidence of Bidder's qualifications to do business in the
city where the Project is located or covenant to obtain
such qualifications prior to award of the contract.
4. Examination of Contract Documents and Site
4.1 It is the responsibility of each Bidder before
submitting a Bid, to (a) examine the Contract
Documents thoroughly, (b) visit the site to
become familiar with local conditions that may
affect costs, progress, performance or
furnishing of the Work, (c) consider federal,
state and local laws and regulations that may
affect cost, progress, performance or
furnishing of the Work, (d) study and
carefully correlate Bidder's observations with
Contract Documents, and (e) notify the City of
all conflicts, errors or discrepancies in the
Contract Documents.
4.2 The submission of a Bid will constitute an
incontrovertible representation by Bidder that
without exception the Bid is premised upon
performing and furnishing the Work required by
the Contract Documents and such means,
methods, techniques, sequences or procedures
as may be indicated in or required by the
Contract Documents, and that the Contract
Documents are sufficient in scope and detail
to indicate and convey understanding of all
(bids \instructions.wst)
September 11, 1996 I -1
$
terms and conditions for performance and
furnishing of the Work. 4
5. Interpretation and Addenda
5 1
All questions about the meaning or intent of
the Contract Documents are to be directed to
Krista A. Storey, City Attorney, P. O. Box
100, Edgewater, Florida 32132 -0100; FAX
Number (904) 424 -2415; or Phone Number (904)
424 -2403. Interpretations or clarifications
considered necessary by the City in response
to such questions will be issued by Addenda
mailed or delivered to all parties recorded by
the City as having received the Bid Packet.
Questions received less than ten (10) days
prior to the date for opening of Bids may not
be answered. Only questions answered by
formal written Addenda will be binding. Oral
and other interpretations or clarifications
will be without legal effect.
5.2 Addenda may also be issued to modify the Bid
Packet as deemed advisable by the City.
6. Bid Security
6.1 Each Bid must be accompanied by a Bid
Security in the form of a cashier's check or
certified check made payable to the City of
Edgewater in the amount of ten (10) percent of
annual contract amount. This amount
represents the amount of liquidated damages
agreed upon between the City and the
successful Bidder should the successful Bidder
fail or refuse to enter into a contract with
the City.
6.2 The Bid Security of the Successful Bidder will
be retained until such Bidder has executed the
Agreement and furnished the required contract
security, whereupon the Bid Security will be
returned. If the Successful Bidder fails to
execute and deliver the Agreements and Leases
and furnish the required contract security
within fifteen (15) days after the Notice of
Award, the City may annul the Notice of Award
and the Bid security of that Bidder will be
forfeited. The Bid Security of other Bidders
whom the City believes to have a reasonable
chance of receiving the award may be retained
by the City until the seventh (7th) day after
the Effective Date of the Agreement and
Leases, whereupon Bid security furnished by
such Bidders will be returned. Bid Security
with Bids which are not competitive will be
returned within seven (7) days after the Bid
opening.
7. Bid Form
7.1 The Bid Form is included with the Bid Packet;
additional copies may be obtained from the
City.
7.2 All blanks on the Bid Form must be completed
in ink or by typewriter. Incomplete Bid Forms
will be rejected as nonresponsive.
(bids \instructions.wst)
September 11, 1996 I -2
7.3 Bids by corporations must be executed in the
corporate name by the president or a vice- 4
president (or other corporate officer
accompanied by evidence of authority to sign) �•S_
and the corporate seal must be affixed and
attested by the secretary or an assistant
secretary. The corporate address and state of
incorporation must be shown below the
signature.
7.4 Bids by partnerships must be executed in the
partnership name and signed by a partner,
whose title must appear under the signature
and the official address of the partnership
must be shown below the signature.
7.5 All names must be typed or printed below the
signature.
7.6 The Bid shall contain an acknowledgement of
receipt of all Addenda (the numbers of which
must be filled in on the Bid Form).
7.7 The address and telephone number for
communications regarding the Bid must be
shown.
8. Submission of Bids
Five (5) originals of any Bid must be submitted in a
sealed envelope bearing on the outside the name of the
Bidder, its address, and the words BID FOR SOLID WASTE
COLLECTION AND DISPOSAL SERVICES mailed to the City
Clerk, P. 0. Box 100 Edgewater, Florida 32132 -0100 or
delivered to the City Clerk, 104 North Riverside Drive,
Edgewater, Florida 32132. In order to be considered
bids must be received in City Hall by p.m.,
. If the Bid is sent through the mail or
other delivery system the sealed envelope shall be
enclosed in a separate envelope with the notation "BID
ENCLOSED" on the face of it. The Bid must be accompanied
by the Bid Security and other required documents as set
forth in paragraph XX of the Bid Form.
9. Modification and Withdrawal of Bids
9.1 Bids may be modified or withdrawn by an
appropriate document duly executed (in the
manner that a Bid must be executed) and
delivered to the place where Bids are to be
submitted at any time prior to the opening of
Bids.
9.2 If, within twenty -four (24) hours after Bids
are opened, any Bidder files a duly signed,
written notice with the City and promptly
thereafter demonstrates to the reasonable
satisfaction of the City that there was a
material and substantial mistake in the
preparation of its Bid, that Bidder may
withdraw its Bid and the Bid security will be
returned. Thereafter, that Bidder will be
disqualified from further bidding on the Work
to be provided under the Contract Documents.
10. Bids to Remain Subject to Acceptance
All Bids will remain subject to acceptance for ninety
(90) days after the day of the Bid opening, but the City
(bids \instructions.wst)
September 11, 1996 I -
may, in its sole discretion, release any Bid and return 4
the Bid security prior to that date.
11. Award of Contract
11.1 The City reserves the right to reject any and
all Bids, to waive any and all informalities
not involving price, time or changes in the
Work and to negotiate contract terms with the
Successful Bidder, and the right to disregard
all nonconforming, nonresponsive, unbalanced
or conditional Bids. Also, the City reserves
the right to reject the Bid of any Bidder if
the City believes that it would not be in the
best interest of the Project to make an award
to that Bidder, whether because the Bid is not
responsive or the Bidder is unqualified or of
doubtful financial ability or fails to meet
any other pertinent standard or criteria
established by the City.
11.2 In evaluating Bids, the City will consider the
qualifications of the Bidders, whether or not
the Bids comply with the prescribed
requirements, and such other data as may be
requested in the Bid Form or prior to the
Notice of Award.
11.3 The City may conduct such investigations as
the City deems necessary to assist in the
evaluation of any Bid and to establish the
responsibility, qualifications and financial
ability of Bidders.
12. Contract Security
The City's requirements as to Performance Security are
set forth in the Agreement. When the Successful Bidder
delivers the executed Agreement to the City, it must be
accompanied by the required Performance Security.
13. Signing of Agreement
When the City gives a Notice of Award to the Successful
Bidder, it will be accompanied by the required number of
unsigned counterparts of the Agreement and Leases with
all other written Contract Documents attached. Within
fifteen (15) days thereafter Contractor shall sign and
deliver the required number of counterparts of the
Agreement and Leases and attached documents to the City
with the required Security. Within fifteen (15) days
thereafter the City shall deliver one fully executed
counterpart to the Contractor.
(bids \instructions.wst)
September 11, 1996 I -4
o D [A
SPECIFICATIONS FOR
RESIDENTIAL SOLID WASTE COLLECTION AND DISPOSAL SERVICES
The City is soliciting sealed bids from qualified vendors to
provide solid waste collection and disposal services in accordance
with the following specifications. It is the intent of the City of
Edgewater to request sealed bids on the following:
Item 1:
Residential solid waste collection and disposal services in the
City of Edgewater. This item shall include a franchise fee payable
to the City.
Item 2:
Purchase of the City's solid waste fixed assets.
Item 3:
The lease, operation and maintenance of the City's solid waste
transfer station.
Item 4:
The lease, operation and maintenance of the City's air curtain
incinerator.
Bidders desiring to inspect the fixed assets, transfer station, and
air curtain incinerator may do so after scheduling an appointment
through the City Attorney's office, (904) 424 -2403.
ITEM 1: RESIDENTIAL SOLID WASTE COLLECTION AND DISPOSAL SERVICES
A. Scope of Services
1. Residential Service
a. The Contractor shall collect all containerized
residential garbage, placed at the edge of the right -of-
way two (2) times per week with collections at least
three (3) days apart. The Contractor shall provide
assistance at no additional cost to residents who are
unable to carry their garbage containers to the edge of
the right -of -way.
b. The Contractor shall collect all residential yard waste.
Yard waste shall remain on site no longer than fourteen
(14) days after it has been places at the edge of the
NOV right -of -way by the resident.
c. Bulk items such as household furniture and appliances
shall be removed at least by the next collection day
after they are placed at the edge of the right -of -way by
the resident.
d. Collection shall occur Monday through Friday between the
hours of 7:00 a.m. and 7:00 p.m., inclusive.
e. The Contractor shall make collections with a minimum of
noise and disturbance to the residents. Garbage
receptacles shall be handled carefully by the Contractor,
thoroughly emptied, left in an inverted position, and
returned to the location where they were placed by the
resident. Any spilled garbage or trash shall be picked
up immediately by the Contractor.
f. The Contractor shall collect and dispose of automobile
tires, automotive batteries, and used oil from
residential customers in accordance with the state and
federal disposal requirements.
(bids \specs.wst)
September 11, 1996 S -1
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g. Mobile home parks using individual garbage containers
shall be considered residential service and serviced as
set forth in Paragraphs la - lf.
h. Multiple family dwellings using individual containers
shall be considered residential service and serviced as
set forth in Paragraphs la - lf.
• i. Business, commercial or professional establishments using
individual garbage contains shall be considered
residential service and services as set forth in
Paragraphs la - lf.
2. Residential Recycling Service
Residential recycling services are not included within this
request for bids.
3. City Buildings and Facilities
The Contractor shall provide solid waste collection and
disposal services as set forth in Paragraphs la - if for all City
of Edgewater buildings and facilities at no cost to the City.
Following is a list of City buildings and facilities:
a. City Hall
b. Community Development
c. Police Department
d. Police Department Investigations Building
e. Public Works
f. Utilities Department
g. Water Treatment Plant
h. Wastewater Treatment Plant
i. Parks and Recreation Department
j. Whistle Stop Park
k. Kennedy Park
1. Rotary Park
m. Menard -May Park
n. Lime Tree Park
o. Umbrella Tree Park
p. Veteran's Park
q. Highland Park
r. Sanchez Park
s. Lake & Alice Park
4. Miscellaneous
a. The Contractor shall pick up dead animals, birds
and fish from all public rights -of -way and all City
properties within two (2) hours after notification
by the Director of Public Works or his designee.
b. The Contractor shall be responsible for the
collection and proper disposal of all tires
deposited on City property and public rights -of-
way.
c. In the event of a storm, the Contractor shall
inform the residents of any change in the
collection schedule. In the event of a hurricane,
freeze, or similar Act of God which requires the
Contractor to obtain additional equipment and hire
additional crews in order to collect and dispose of
such debris, the Contractor shall fully cooperate
with the City in such endeavor. Provided the
Contractor has obtained prior written authorization
from the Director of Public Works, the Contractor
shall be reimbursed for the actual cost to the
- Contractor of such additional labor and equipment
(bids \specs.wst)
September 11, 1996 S -
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Li _1 ni
exceeding the average disposal volume within the
past six (6) month period.
d. Before the end of the next business day, the
Contractor shall repair any damage to any property
within any public right -of -way altered or damaged
by it, its agents, employees or subcontractors in
the performance of its services for the City.
Failure of the Contractor to repair the damage to
as good or better condition as determined .by the
Director of Public Works shall entitle and
authorize the City to make such repairs and deduct
the cost thereof plus ten percent (10 %) for
administrative expenses from the next payment due
the Contractor.
e. The Contractor shall provide adequate containers as
determined by the Director of Public Works and
solid waste collection and disposal for all special
events sponsored or conducted by the City at no
cost to the City.
B. Disposal Fees, Recordkeeping, Reports and Complaints
1. The Contractor is responsible for all disposal fees charged by
Volusia County or other disposal operators for Contractor's
use of the facilities. The Contractor is responsible for
disposing of all collected waste in accordance with all State
and Federal statutes and /or regulations and agrees to accept
all liability for any remedial activities or fines which may
arise from the unlawful disposal of waste.
2. The Contractor shall maintain information adequate to
determine the volume of refuse collected, the volume diverted
through the air curtain incinerator, the volume disposed at
the Volusia County Landfill and any other information required
by the Director of Public Works. Such information shall be
submitted as required by the Director of Public Works in a
format acceptable to him.
3. Contractor shall annually provide to the City a financial
statement prepared in accordance with GAAP certified by an
independent accountant detailing the City of Edgewater as a
separate cost center.
4. All resident complaints shall be directed to the Contractor.
The Contractor shall log all complaints to indicate the name
voro
and address of the person complaining, the nature of the
complaint, and the disposition of such complaint. On a
monthly basis along with Contractor's invoice submittal, the
Contractor shall submit a copy of the complaint log to eh
City. Complaints received before 12:00 p.m. (noon) shall be
resolved by 3:30 p.m. of the same day. Complaints received
after 12:00 p.m. shall be resolved by 10:00 a.m. of he
following day. For each month in which the number of
unresolved complaints totals ten (10) or more, the City shall
be entitled to claim liquidated damages of $15.00 per
unresolved legitimate complaint as set forth in Section X of
the Agreement. Each complaint shall be considered legitimate
unless satisfactory evidence to the contrary is presented to
the Director of Public Works.
C. Equipment Requirements
1. All equipment and vehicles utilized by the Contractor shall
comply with all applicable federal, state, and local
regulations.
(bids \specs.wst)
September 11, 1996 S - 3
2. The maximum size of trucks used by the Contractor shall be:
twenty (20) cubic yard capacity; single rear axle; and thirty -
five thousand (35,000) pound gross vehicle weight.
3. The Contractor shall maintain all vehicles and other equipment
in a clean and sanitary condition at all times.
4. The name of the Contractor and its toll free telephone number
shall be prominently displayed on all vehicles used in the
performance of solid waste collection and disposal services.
5. The Contractor shall provide and maintain radio communication
with all vehicles used in the performance of solid waste
collection and disposal services.
D. Personnel Requirements
1. The Contractor shall not hire or retain any driver who has
been convicted of: driving under the influence, driving with
an unlawful blood alcohol level or any other criminal traffic
offense.
2. The Contractor shall hire the City's current refuse department
employees for a probationary period of one year. Following
their evaluation after that one year period, the Contractor
shall retain such employees as the Contractor deems
appropriate to perform the required solid waste collection and
disposal services of the City.
3. The Contractor shall utilize employees hired from the City of
Edgewater to provide the City's solid waste collection and
disposal services prior to utilization of other Contractor
employees for provision of the City's services. However,
should the Contractor determine that fewer employees are
required to provide the services than were hired from the City
of Edgewater, the Contractor shall utilize the employees hired
from the City elsewhere within Volusia County.
4. Employees hired by Contractor shall retain existing pay rates,
seniority status, and receive the same level of benefits,
including medical, dental and life insurance, as currently
provided by the City. Following is a roster of refuse
department employees:
a.
b.
5. The City's benefit package applicable to refuse department
employees is set forth below:
E. Storage and Office Facilities
1. The Contractor shall establish and maintain an office within
the corporate limits of the City of Edgewater. The office
shall be equipped with a toll free telephone service and
(bids \specs.wst)
September 11, 1996 S - 4
P) AI 7
sufficient personnel to receive and handle complaints or to
receive instructions and directions from City Staff and
residents from 7:00 a.m. through 5:00 p.m. Monday through
Friday, excluding City recognized holidays.
2. Contractor shall maintain a primary storage garage and /or
outside storage facility complying with all applicable
building and zoning regulations within seven (7) miles of the
City limits. The facility shall be subject to inspection by
the City prior to the award of the bid and subject to periodic
inspections by the City as deemed necessary by the City.
F. Schedules and Routes
1. The City reserves the right to deny the Contractor access to
certain rights -of -way from time to time when the City has
deemed it to be in the best interest of the general public to
do so due to the condition of the affected right -of -way. The
Contractor shall not alter the regular schedule or quality of
service because of such right -of -way closures.
2. The Contractor is advised that at various times during the
year the quantity of refuse to be collected will fluctuate due
to the amount of yard waste set out by residents. This
fluctuation will not be considered adequate justification for
any failure by the Contractor to maintain the established
collection schedules and routes.
3. The Contractor shall notify residents of collection schedules
through press releases, newspaper ads, local radio
announcements or billing notices at least three (3) times in
the two (2) weeks preceding implementation of the schedule.
Any route or schedule change shall be approved in advance by
the Director of Public Works. Residents shall be notified of
any schedule changes through press releases, newspaper ads,
local radio announcements or billing notices at least three
(3) times in the two (2) weeks preceding implementation of the
schedule.
4 The Contractor shall provide solid waste collection and
disposal services except on those holidays recognized by the
City. The Contractor shall notify customers of any
rescheduling due to holidays through press releases, newspaper
ads, local radio announcements or billing notices at least
three (3) times in the two (2) weeks preceding implementation
of the schedule.
G. Minimum Insurance Requirements
1. Prior to the commencement of solid waste collection and
disposal services, the Contractor shall procure and maintain
at least the following insurance coverage with the limits
specified herein. All insurance companies providing insurance
shall be authorized to conduct business in the State of
Florida and shall have a general policy holders rating of A or
better and a financial rating of X or better according to the
latest publication of Best Key Rating Guide, published by AM
Best, Inc.. Said insurance shall be evidenced by delivery to
the City of (1) a certificate of insurance executed by the
insurers listing coverage and limits, expiration dates and
terms of policies and all endorsements whether or not required
by the City, and listing all carriers issuing said policies;
and (2) a copy of each policy, including all endorsements.
The insurance requirements shall remain in effect throughout
the term of the Contractor's relationship with the City.
a. Workers' Compensation limits as required by law and
Employers' Liability Insurance of not less than
$100,000.00 per occurrence.
(bids \specs.wst)
September 11, 1996 S - 5
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Lid un.
b. Comprehensive General Liability Insurance including, but
not limited to: Independent Contractor, Contractual,
Premises /Operations, Products /Completed Operations and
Personal Injury covering the liability assumed under the
N ew indemnification provisions of this Agreement, with limits
of liability for personal injury and /or bodily injury,
including death, of not less than $1,000,000.00 each
occurrence; and property damage of not less than
$100,000.00 each occurrence. Combined Single Limits of
not less than $500,000.00 each occurrence will be
acceptable. Coverage shall be on an "occurrence" basis
and the policy shall include Broad Form Property Damage
coverage and Fire Legal Liability of not less than
$50,000.00 per occurrence.
c. Comprehensive Automobile and Truck Liability covering
owned, hired and non -owned vehicles with minimum limits
of $1,000,000.00 each occurrence and property damage of
not less than $100,000.00 each occurrence. Combined
Single Limits of not less than $500,000.00 each
occurrence will be acceptable. Coverage shall be on an
"occurrence" basis, such insurance to include coverage
for loading and unloading hazards.
410 d. $500,000.00 Combined Single Limits, personal injury
and /or bodily, including death, and property damage
liability insurance as an excess of the primary coverage
required above.
2. Each insurance policy shall include the following conditions
by endorsement to the policy:
a. Each policy shall require that at least thirty (30) days
prior to expiration, cancellation, nonrenewal or any
material change in coverage or limits, a notice thereof
shall be given to the City by certified mail to: City
Attorney, P. O. Box 100, Edgewater, Florida 32132 -0100.
Contractor shall also notify the City, in a like manner,
within twenty -four (24) hours after receipt of any
notices of expiration, cancellation, nonrenewal or
material change in coverage received by said Contractor
from its insurer; and nothing contained herein shall
absolve Contractor of this requirement to provide notice.
b. The City of Edgewater shall be endorsed to the required
policy or policies as an additional named insured.
ITEM 2: PURCHASE OF CITY'S SOLID WASTE FIXED ASSETS
The City is requesting bids for its solid waste fixed assets which
are listed below:
1.
ITEM 3: LEASE, OPERATION AND MAINTENANCE OF TRANSFER STATION
The City is requesting bids for the lease of its solid waste
transfer station which is located at the Public Works facility, 409
Mango Tree Drive, Edgewater and consists of XXXXXX. The successful
bidder will be completely responsible for the operation and
maintenance of the facility.
ITEM 4: LEASE, OPERATION AND MAINTENANCE OF AIR CURTAIN INCINERATOR
"'" The City is requesting bids for the lease of its air curtain
(bids \specs.wst)
September 11, 1996 S -
D °e
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incinerator which is located at the Public works facility, 409
Mango Tree Drive, Edgewater. The lease will also include the
approximately XX acres surrounding the incinerator as well as
XXXXXXXXXXXXXXXX. The successful bidder will be completely
responsible for the operation and maintenance of the facility.
(bids \specs.wst)
September 11, 1996 S - 7
n
BID FORM
PROJECT NAME: RESIDENTIAL SOLID WASTE DISPOSAL AND COLLECTION
SERVICE
�.. THIS BID IS SUBMITTED TO:
City of Edgewater
P. O. Box 100
104 North Riverside Drive
Edgewater, Florida 32132 -0100
1. The undersigned Bidder proposes and agrees, if this Bid is
accepted, to enter into an Agreement and Leases with the City
in substantially the form included in the Contract Documents,
to perform and furnish all Work as specified or indicated in
the Contract Documents for the Contract Price indicated in
this Bid and in accordance with the other terms and conditions
of the Contract Documents.
2. Bidder accepts all of the terms and conditions of the
Instructions to Bidders, including without limitation
those dealing with the disposition of the Bid Security.
This Bid will remain subject to acceptance for ninety
(90) days after the day of Bid opening. Bidder will sign
and submit the Agreement with the Security and other
documents required by the Bidding Requirement within
fifteen (15) days after the date of the City's Notice of
Award.
3. In submitting this Bid, Bidder represents, that:
(a) Bidder has examined copies of all the Bid Packet and of
the following Addenda (receipt of all which is hereby
acknowledged):
Date: Number:
Date: Number:
Date: Number:
(b) Bidder has familiarized itself with the nature
and extent of the Contract Documents, Work,
site, locality, and all local conditions and
Laws and Regulations that in any manner may
affect cost, progress, performance or
furnishing of the Work.
(c) Bidder has given the City written notice of
all conflicts, errors or discrepancies that it
has discovered in the Contract Documents and
the written resolution thereof by the City is
acceptable to Bidder.
(d) The Bid is genuine and not made in the
interest of or on behalf of any undisclosed
person, firm or corporation and is not
submitted in conformity with any agreement or
rules of any group, association, organization
or corporation; Bidder has not directly or
indirectly induced or solicited any other
Bidder to submit a false or sham Bid; Bidder
has not solicited or induced any person, firm
or corporation to refrain from bidding; and
Bidder has not sought by collusion to obtain
for itself any advantage over any other Bidder
or over the City.
(bids \bidform.wst)
September 11, 1996 BF -
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4. Bid to Provide Residential Solid Waste Collection and Disposal
Services:
Service includes residential garbage collection 2 times per week,
yard waste at least every 14 days, and bulk items.
a. $ per month per residential unit
Handwritten Amount
b. Annual Contract Amount based on 7,600 units per month X 12
months:
Handwritten Amount
c. Annual Franchise Fee - $200,000.00 minimum
Handwritten Amount
5. Bid for Solid Waste Fixed Assets - $ XXXXXXXXXX minimum
Total $
Handwritten Amount
6. Bid for Lease, Operation and Maintenance of Solid Waste
Transfer Station - $ XXXXXXXXXXXXXXXX minimum
Total Annual Amount $
Handwritten Amount
7. Bid for Lease, Operation and Maintenance of Air Curtain
Incinerator - $ XXXXXXXXXXXXXXXXXXXX minimum
Total Annual Amount $
Handwritten Amount
8. The following documents are attached to and made a
condition of this Bid:
(a) Required Bid Security in the form of
(b) Public Entity Crimes Statement.
(c) Bidder References.
(d) Noncollusion Affidavit
(e) Detailed financial statement indicating the
assets and liabilities of the Bidder. Provide
the names, addresses and phone numbers of
bankers, certified public accountants or
others who can verify the financial position
of the Bidder.
(f) List of names, addresses and phone numbers of
(bids \bidform.wst)
September 11, 1996 BF -2
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� a
personnel who will manage and supervise
service for this Bid. Describe their
background and experience. Also list the
number, by position, of other employees who
will provide service for this Bid.
(g) Detailed list of all equipment which will be
used to service this Bid. Do not list
equipment assigned in other areas; all
equipment listed must be assigned to the City
and shall be available for use prior to the
commencement of the Agreement.
(h) Detailed description of routes and schedules
proposed and the equipment to be used on each
route.
(i) Detailed description of proposal for employing
and utilization of current City employees.
(j) If applicable, include certification of drug -free
workplace program.
6. Communications concerning this Bid shall be addressed to
the address of the Bidder indicated below.
SUBMITTED on , 199X.
If Bidder is:
An Individual
By (Seal)
doing businessas
Business address and Telephone No.:
A Partnership
B (Seal)
(Firm Name)
(General Partner)
doingbusinessas
Business address and Telephone No.:
A Corporation
B (Seal)
(Corporation Name)
(State of Incorporation)
By
(Name of Person Authorized to Sign)
(Corporate Seal)
Attest:
Business address and Telephone No.:
(bids \bidform.wrecker)
September 11, 1996 BF -
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A Joint Venture
By
(Name)
(Address & Telephone)
By
(Name)
(Address & Telephone)
(Each joint venturer must sign. The manner of signing
for each individual, partnership and corporation that is
a party to the joint venture should be in the manner
indicated above).
(bids \bidform.wrecker)
September 11, 1996 BF -
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SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCES OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted to
(print name of the public entity)
by
(print individual's name and title)
for
(print name of entity submitting sworn statement)
whose business is
and (if applicable) its Federal Employer Identification Number (FEIN) is
(If the entity has no FEIN, include the Social Security Number of the
individual signing this sworn statement: .)
2. I understand that a 'public entity crime" as defined in Paragraph
287.133(1)(g), Florida Statutes, means a violation of any state or federal
law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision
of any other state or of the United States, including, but not limited to,
any bid or contract for goods or services to be provided to any public
entity or an agency or political subdivision of any other state or of the
United States and involving antitrust, fraud, theft, bribery, collusion,
racketeering, conspiracy, or material misrepresentation.
3. I understand that "convicted" or "conviction" as defined in Paragraph
287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction
of a public entity crime, with or without an adjudication of guilt, in any
federal or state trial court of record relating to charges brought by
indictment or information after July 1, 1989, as a result of a jury
verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.
4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a),
Florida Statutes, means:
1. A predecessor or successor of a person convicted of a public entity
crime; or -
2. An entity under the control of any natural person who is active in
the management of the entity and who has been convicted of a public
entity crime. The term "affiliate" includes those officers,
directors, executives, partners, shareholders, employees, members,
and agents who are active in the management of an affiliate. The
ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income
among persons when not for fair market value under an arm's length
agreement, shall be a prima facie case that one person controls
another person. A person who knowingly enters into a joint venture
with a person who has been convicted of a public entity crime in
Florida during the preceding 36 months shall be considered an
affiliate.
5. I understand that a "person" as defined in Paragraph 287.133(1)(e),
Florida Statutes, means any natural person or entity organized under the
laws of any state or of the United States with the legal power to enter
into a binding contract and which bids or applies to bid on contracts for
the provision of goods or services let by a public entity, or which
otherwise transacts or applies to transact business with a public entity.
The term "person" includes those officers, directors, executives,
partners, shareholders, employees, members, and agents who are active in
management of an entity.
6. Based on information and belief, the statement which I have marked below
is true in relation to the entity submitting the sworn statement.
[Indicate which statement applies.]
Neither the entity submitting this sworn statement, nor any of its
officers, directors, executives, partners, shareholders, employees,
members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public
entity crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its
off ci ers, directors, executives, partners, shareholders, employees,
(bids \bidform.wrecker)
September 11, 1996 BF -
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members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public
entity crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its
officers, directors, executives, partners, shareholders, employees,
members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public
entity crime subsequent to July 1, 1989. However, there has been a
subsequent proceeding before a Hearing Officer of the State of Florida,
Division of Administrative Hearings and the Final Order entered by the
Hearing Officer determined that it was not in the public interest to place
the entity submitting this sworn statement on the convicted vendor list.
[attach a copy of the final order]
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY
ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN
WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC
ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT
PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN
THE INFORMATION CONTAINED IN THIS FORM.
(signature)
Sworn to and subscribed before me this day of , 199
Personally known
OR Produced identification Notary Public - State of
My commission expires
(Type of identification)
(Printed typed or stamped
commissioned name of notary public)
(bids \bidform.wrecker)
September 11, 1996 BF-6
BIDDER REFERENCES:
The following information is required in order that your bid may be
reviewed and property evaluated.
Company Name:
Length of Time Company has been in Business:
Business Address:
How Long in Present Location:
Proposed office location that will be serving Edgewater:
Telephone Number:
Total number of employees: Full Time Part Time
Number of employees you plan to use to service this contract:
Local commercial and /or governmental references that you have
previously performed similar contract services for:
1. 2.
Company Company
Address Address
Telephone Telephone
Contact Contact
3. 4.
Company Company
Address Address
Telephone Telephone
Contact Contact
(bids \bidform.wrecker)
September 11, 1996 BF -
NONCOLLUSION AFFIDAVIT
04?
STATE OF §Y
��� LLLJJJ
COUNTY OF
, being first duly sworn
deposes and says that:
1. He (it) is the , of
, the Bidder that has
submitted the attached Bid.
2. He is fully informed respecting the preparation and
contents of the attached Bid and of all pertinent circumstances
respecting such Bid.
3. Such Bid is genuine and is not a collusive or sham Bid.
4. Neither the said Bidder nor any of its officers,
partners, owners, agents, representatives, employees, or parties in
interest, including this affiant, have in any way, colluded,
conspired, connived, or agreed, directly or indirectly, with any
other Bidder, firm or person to submit a collusive or sham Bid in
connection with the Contract for which the attached Bid has been
submitted; or to refrain from bidding in connection with such
Contract; or have in any manner, directly or indirectly, sought by
agreement or collusion, or communication, or conference with any
Bidder, firm, or person to fix the price or prices in the attached
Bid or of any other Bidder, or to fix any overhead, profit, or cost
elements of the Bid price or the Bid price in any other Bidder; or
to secure through any collusion, conspiracy, connivance, or
unlawful agreement any advantage in the proposed Contract.
5. The price or prices quoted in the attached Bid are fair
and proper and are not tainted by any collusion, conspiracy,
connivance, or unlawful agreement on the part of the Bidder or any
other of its agents, representatives, owners, employees or parties
in interest, including this affiant.
Date: B
I HEREBY CERTIFY that on this day, before me, an officer duly
authorized in the State and County aforesaid to take
acknowledgements, personally appeared
an authorized representative of
well known to me and known to me to be the person(s) described in
and who executed the foregoing instrument and have acknowledged
before me that they executed the same.
WITNESS my hand and official seal in the County and State last
aforesaid this day of , 1995.
Notary Public
State of Florida at Large
(Printed, typed or stamped
commissioned name of notary public)
(bids \bidform.wrecker)
September 11, 1996 BF -
AGREEMENT FOR PROVISION OF RESIDENTIAL
SOLID WASTE COLLECTION AND DISPOSAL SERVICES
THIS AGREEMENT made and entered into this XX day of XXXXX,
199X, by and between the CITY OF EDGEWATER, FLORIDA, a municipal
corporation, hereafter "City" and XXXXXXXXXXXXXX, hereafter
"Contractor ".
WHEREAS, the City desires to obtain the services of Contractor
for the provision of residential solid waste collection and
disposal services; and
WHEREAS, Contractor desires to provide these services to the
City.
NOW, THEREFORE, in consideration of the agreements, premises,
and covenants set forth herein and other good and valuable
consideration, the parties agree as follows:
I. Scope of Services; Disposal Fees, Recordkeeping, Reports and
Complaints; Equipment and Personnel Requirements; Storage and
Office Facilities; Schedules and Routes
A. As further described below, Contractor shall furnish all
labor, tools, equipment, materials, supplies, personnel and
services, except as specifically set forth herein, to provide
residential solid waste collection and disposal services for
the City. Hereafter, the solid waste collection and disposal
services provided by Contractor under this Agreement shall be
referred to as "the services ".
Scope of Services
B. The Contractor shall collect all containerized residential
garbage, placed at the edge of the right -of -way two (2) times
per week with collections at least three (3) days apart. The
Contractor shall provide assistance at no additional cost to
residents who are unable to carry their garbage containers to
the edge of the right -of -way.
C. The Contractor shall collect all residential yard waste. Yard
waste shall remain on site no longer than fourteen (14) days
after it has been placed at the edge of the right -of -way by
the resident.
D. Bulk items such as household furniture and appliances shall be
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September 11, 1996 A -1
removed at least by the next collection day after they are
placed at the edge of the right -of -way by the resident.
E. Collection shall occur Monday through Friday between the hours
of 7:00 a.m. and 7:00 p.m., inclusive.
F. The Contractor shall make collections with a minimum of noise
and disturbance to the residents. Garbage receptacles shall
be handled carefully by the Contractor, thoroughly emptied,
left in an inverted position, and returned to the location
where they were placed by the resident. Any spilled garbage
or trash shall be picked up immediately by the Contractor.
G. The Contractor shall collect and dispose of automobile tires,
automotive batteries, and used oil from residential customers
in accordance with the state and federal disposal
requirements.
H. Mobile home parks using individual garbage containers shall be
considered residential service and serviced as set forth in
Paragraphs I.B. - I.G.
I. Multiple family dwellings using individual containers shall be
considered residential service and serviced as set forth in
Paragraphs I.B. - I.G.
J. Business, commercial or professional establishments using
individual garbage containers shall be considered residential
service and serviced as set forth in Paragraphs I.B. - I.G.
K. The Contractor shall provide solid waste collection and
disposal services as set forth in Paragraphs I.B. - I.G. for
all City of Edgewater buildings and facilities at no cost to
the City.
L. The Contractor shall pick up dead animals, birds and fish from
all public rights -of -way and all City properties within two
(2) hours after notification by the Director of Public Works
or his designee.
M. The Contractor shall be responsible for the collection and
proper disposal of all tires deposited on City property and
public rights -of -way.
N. In the event of a storm, the Contractor shall inform the
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September 11, 1996 A -
IU\Efl
residents of any change in the collection schedule. In the
event of a hurricane, freeze, or similar Act of God which
requires the Contractor to obtain additional equipment and
hire additional crews in order to collect and dispose of such
debris, the Contractor shall fully cooperate with the City in
such endeavor. Provided the Contractor has obtained prior
written authorization from the Director of Public Works, the
Contractor shall be reimbursed for the actual cost to the
Contractor of such additional labor and equipment exceeding
the average disposal volume within the past six (6) month
period.
0. Before the end of the next business day, the Contractor shall
repair any and all damage to any property within any public
right -of -way altered by it, its agents, employees or
subcontractors in the performance of its duties under this
Agreement. Failure of the Contractor to repair the damage to
as good or better condition as determined by the Director of
Public Works shall entitle and authorize the City to make such
repairs and deduct the cost thereof plus ten percent (10 %) for
administrative expenses from the next payment due the
Contractor.
P. The Contractor shall provide adequate containers, as
determined by the Director of Public Works, and solid waste
collection and disposal for all special events sponsored or
conducted by the City at no cost to the City.
Disposal Fees, Recordkeeping, Reports and Complaints
Q. The Contractor is responsible for all disposal fees charged by
Volusia County or other disposal operators for Contractor's
use of the facilities. The Contractor is responsible for
disposing of all collected waste in accordance with all State
and Federal statutes and /or regulations and agrees to accept
all liability for any remedial activities or fines which may
arise from the unlawful disposal of waste.
R. The Contractor shall maintain information adequate to
determine the volume of refuse collected, the volume diverted
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September 11, 1996 A -3
through the air curtain incinerator, the volume disposed at
the Volusia County Landfill and any other information required
by the Director of Public Works. Such information shall be
submitted as required by the Director of Public Works in a
format acceptable to him.
S. The Contractor shall annually provide to the City a financial
statement prepared in accordance with GAAP certified by an
independent accountant detailing the City of Edgewater as a
separate cost center.
T. All resident complaints shall be directed to the Contractor.
The Contractor shall log all complaints to indicate the name
and address of the person complaining, the nature of the
complaint, and the disposition of such complaint. On a
monthly basis along with Contractor's invoice submittal, the
Contractor shall submit a copy of the complaint log to the
City. Complaints received before 12:00 p.m. (noon) shall be
resolved prior by 3:30 p.m. of the same day. Complaints
received after 12:00 p.m. shall be resolved by 10:00 a.m. of
the following day. For each month in which the number of
unresolved complaints totals ten (10) or more, the City shall
be entitled to claim liquidated damages of $15.00 per
unresolved legitimate complaint as set forth in Section X of
this Agreement. Each complaint shall be considered legitimate
unless satisfactory evidence to the contrary is presented to
the Director of Public Works.
Equipment Requirements
U. All equipment and vehicles utilized by the Contractor shall
comply with all applicable federal, state, and local
regulations.
V. The maximum size of trucks used by the Contractor shall be:
twenty (20) cubic yard capacity; single rear axle; and thirty -
five thousand (35,000) pound gross vehicle weight.
W. The Contractor shall maintain all vehicles and other equipment
in a clean and sanitary condition at all times.
X. The name of the Contractor and its toll free telephone number
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September 11, 1996 A -
1 /A rl
shall be prominently displayed on all vehicles used in the
performance of solid waste collection and disposal services.
W. The Contractor shall provide and maintain radio communication
with all vehicles used in the performance of solid waste
collection and disposal services.
Personnel Requirements
Z. The Contractor shall not hire or retain any driver who has
been convicted of: driving under the influence, driving with
an unlawful blood alcohol level or any other criminal traffic
offense.
AA. The Contractor shall hire the City's current refuse department
employees for a probationary period of one year. Following
their evaluation after that one year period, the Contractor
shall retain such employees as the Contractor deems
appropriate to perform the required solid waste collection and
disposal services of the City.
BB. The Contractor shall utilize employees hired from the City of
Edgewater to provide the City's solid waste collection and
disposal services prior to utilization of other Contractor
employees for provision of the City's services. However,
should the Contractor determine that fewer employees are
required to provide the services than were hired from the City
of Edgewater, the Contractor shall utilize the employees hired
from the City elsewhere within Volusia County.
CC. Employees hired by Contractor shall retain existing pay rates,
seniority status, and receive the same level of benefits,
including medical, dental and life insurance, as currently
provided by the City.
DD. The Contractor shall establish and maintain an office within
the corporate limits of the City of Edgewater. The office
shall be equipped with a toll free telephone service and
sufficient personnel to receive and handle complaints or to
receive instructions and directions from City Staff and
residents from 7:00 a.m. through 5:00 p.m. Monday through
Friday, excluding City recognized holidays.
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September 11, 1996 A -
Storage and Office Facilities
zz\�
1i
EE. Contractor shall maintain a primary storage garage and /or
outside storage facility complying with all applicable
building and zoning regulations within seven (7) miles of the
City limits. The facility shall be subject to inspection by
the City prior to the award of the bid and subject to periodic
inspections by the City as deemed necessary by the City.
Schedules and Routes
FF . The City reserves the right to deny the Contractor access to
certain rights -of -way from time to time when the City has
deemed it to be in the best interest of the general public to
do so as a result of the condition of the affected right -of-
way. The Contractor shall not alter the regular schedule or
quality of service because of such right -of -way closures.
GG. The Contractor shall notify residents of collection schedules
through press releases, newspaper ads, local radio
announcements or billing notices at least three (3) times in
the two (2) weeks preceding implementation of the schedule.
Any route or schedule change shall be approved in advance by
the Director of Public Works. Residents shall be notified of
any schedule changes through press releases, newspaper ads,
local radio announcements or billing notices at least three
(3) times in the two (2) weeks preceding implementation of the
schedule.
HH. The Contractor shall provide solid waste collection and
disposal services except on those holidays recognized by the
City. The Contractor shall notify customers of any
rescheduling due to holidays through press releases, newspaper
ads, local radio announcements or billing notices at least
three (3) times in the two (2) weeks preceding implementation
of the schedule.
II. Term and Termination
This Agreement shall be effective from April 1, 1997, through
September 30, 2002, unless terminated earlier as provided herein.
At the option of the parties, this Agreement may be renewed for two
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September 11, 1996 A -
U
[:\
additional two year terms, provided however, that the Agreement
may be amended to reflect the renegotiation of terms acceptable to
I Ill" the parties. The term of this Agreement shall be subject to the
appropriation of sufficient funds to satisfy the City's obligation
under this Agreement in any of the City's fiscal years subsequent
to the initial year of this Agreement. The City warrants that the
necessary funds have been appropriated for the first fiscal year
and that there is currently no intent on the part of the City to
curtail the necessary funding. In the event that sufficient funds
are not appropriated in any subsequent fiscal year, this Agreement
shall terminate upon the expiration of the fiscal year in which
sufficient funds were appropriated.
All provisions of this Agreement are considered material.
Upon the failure of Contractor to comply with any of the provisions
of this Agreement within ten (10) days of written notice by the
City of such deficiencies, the City may terminate this Agreement
upon written notice to Contractor.
III. Compensation
A. Contractor shall on a monthly basis submit to the Director of
Public Works an invoice sufficient for audit purposes
specifying the actual number of units utilizing the services.
Upon submission of the required invoice, the City shall make
payment to the Contractor within thirty (30) days.
B. For the services rendered April 1, 1997, through September
30, 1998, Contractor shall be compensated in the amount of
XXXX per residential unit per month in return for the
satisfactory performance of the services specified in this
Agreement as determined by the Director of Public Works.
C. For services rendered in fiscal years 1998 - 1999, 1999 -
2000, 2000 - 2001, and 2001 - 2002, Contractor may be entitled
to an increase in competition as follows. By August 1,
1998, and each August 1 thereafter, the Contractor may
petition the City Council for an adjustment in the amount of
compensation to reflect the change in the cost of doing
th►
business as measured by the Consumer Price Index for the
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September 11, 1996 A - 7
PO ri'13
preceding year ending in June (prior to the October 1st
start of the fiscal year) as reported for the category of
Groups less than 50,000 population, all urban consumers. The
basis for such change shall be the June Consumer Price Index
released approximately July 15th (before the October 1st start
of the fiscal year) by the Bureau of Labor and Statistics
Southeastern Regional Office. The maximum increase for any
annual period shall be three and five /tenths percent (3.5 %),
excluding any tipping fee increases as set forth in Paragraph
III.D. In the event of a decline in the Consumer Price Index,
the compensation to Contractor shall be adjusted downward in
a like manner, with a maximum decrease of three and
five /tenths percent (3.5 %). Any adjustment in compensation
shall be set forth in a resolution adopted by the City Council
and shall take effect on October 1 of the year in which it is
approved. At such time as the Contractor receives an
adjustment in compensation, the City franchise fee shall be
automatically adjusted by an equivalent percentage. However,
the franchise fee shall never be less than XXXXXXXX (amount of
Contractor's bid).
D. Upon notification of an increase in tipping fees at the
Volusia County Landfill, the Contractor shall notify the City
of such increase, provide the City the unit rate increase
necessary to cover the tipping fee increase, and submit
documentation to the City detailing the monthly amounts of
refuse being transported to the Landfill. The rate increase
shall be calculated as follows:
Rate Increase = (LV x NTF) - (LV x OTF)
NC
LV is the volume of waste disposed at the Volusia County
Landfill; NTF is the new tipping fee; OTF is the original
tipping fee; and NC is the number of customers.
E. From the monthly payment due Contractor based on the number
of units serviced, the City shall deduct one twelfth of the
annual franchise fee.
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September 11, 1996 A -8
IV. Evaluation of Performance
A. The Contractor's performance of this Agreement shall be
evaluated by the Director of Public Works. If at any time
during the term of the Agreement the Director of Public Works
determines that Contractor's performance is not satisfactory,
the Contractor shall within three (3) business days of written
notification make such adjustments as are necessary to
properly perform the services required under this Agreement.
The failure of the Director of Public Works to give such
notification shall not relieve the Contractor of the
obligation to perform the services as required under this
Agreement.
B. The Contractor shall provide the Director of Public Works with
every reasonable opportunity to ascertain whether the services
are performed as required under this Agreement. The
Contractor shall designate in writing a person to serve as
liaison between the City and the Contractor. The Director of
Public Works may designate other persons to inspect
Contractor's operation and equipment at any reasonable time
and the Contractor shall admit such persons to make such
inspections.
C. The Contractor may appeal any determination by the Director of
Public Works to the City Manager within ten (10) days after
notification. The decision by the City Manger shall be final.
V. Independent Contractor
Contractor is and shall be an independent contractor and
operator, responsible to all parties for all of its acts or
omissions and the City shall in no way be responsible for such acts
or omissions. Contractor shall and will indemnify and hold
harmless the City from and against any and all liability, claims,
demands, damages, expenses, fees, fines, penalties, suits,
proceedings, actions, and costs of actions, including reasonable
attorney's fees of any kind and nature arising or growing out of or
Nip in any way connected with Contractor's provision of recycling
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September 11, 1996 A -
A A\
services to the City except as shall have been occasioned by the
sole negligence of the City.
VI. Minimum Insurance Requirements
A. Prior to the commencement of recycling services, Contractor
shall procure at least the following insurance coverages with
the limits specified herein. All insurance companies
providing insurance under this Agreement shall be authorized
to conduct business in the State of Florida and shall have a
general policy holders rating of A or better and a financial
rating of X or better according to the latest publication of
Best Key Rating Guide, published by AM Best, Inc.. Said
insurance shall be evidenced by delivery to the City of (1) a
certificate of insurance executed by the insurers listing
coverage and limits, expiration dates and terms of policies
and all endorsements whether or not required by the City, and
listing all carriers issuing said policies; and (2) a
certified copy of each policy, including all endorsements.
The insurance requirements shall remain in effect throughout
the term of this Agreement.
1. Workers' Compensation limits as required by law and
Employers' Liability Insurance of not less than
$100,000.00 for each accident.
2. Comprehensive General Liability Insurance including, but
kip not limited to, Independent Contractor, Contractual,
Premises /Operations, Products /Completed Operations and
Personal Injury covering the liability assumed under the
indemnification provisions of this Agreement, with limits
of liability for personal injury and /or bodily injury,
including death, of not less than $1,000,000.00 each
occurrence; and property damage of not less than
$100,000.00 each occurrence. (Combined Single Limits of
not less than $500,000.00 each occurrence, will be
acceptable unless otherwise stated). Coverage shall be
on an "occurrence" basis, and the policy shall include
I`' Broad Form Property Damage coverage, and Fire Legal
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September 11, 1996 A -
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Liability of not less than $50,000.00 per occurrence,
unless otherwise stated by exception herein.
3. Comprehensive Automobile and Truck Liability covering
owned, hired and non -owned vehicles with minimum limits
of $1,000,000.00 each occurrence, and property damage of
not less than $100,000.00 each occurrence. (Combined
Single Limits of not less than $500,000.00 each
occurrence will be acceptable unless otherwise stated).
Coverage shall be on an "occurrence" basis, such
insurance to include coverage for loading and unloading
hazards.
4. $500,000.00 combined single limits, personal injury
and /or bodily injury, including death, and property
damage liability insurance as an excess of the primary
coverage required above.
B. Each insurance policy shall include the following conditions
by endorsement to the policy:
1. Each policy shall require that at least thirty (30) days
prior to expiration, cancellation, non - renewal or any
material change in coverages or limits, a notice thereof
shall be given to the City by certified mail to: City
Attorney, P. 0. Box 100, Edgewater, Florida 32132 -0100.
Contractor shall also notify City, in a like manner,
within twenty -four (24) hours after receipt of any
w
notices of expiration, cancellation, non - renewal or
material change in coverage received by said Contractor
from its insurer; and nothing contained herein shall
absolve Contractor of this requirement to provide notice.
2. The City of Edgewater shall be endorsed to the required
policy or policies as an additional named insured.
VII. Guarantees of Performance
A. Prior to the commencement of the services Contractor shall
furnish a guarantee of performance and payment in a form
acceptable to the City in the amount of XXXXXXXX (100% of the
lop total annual proposal). Contractor shall maintain such
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September 11, 1996 A -
guarantee throughout the term of this Agreement.
B. As additional security for the faithful performance of this
Agreement and in exchange for the valuable consideration
herein paid to the Contractor, the Contractor shall at or
before commencement of the services tender to the City
Attorney in escrow the full and complete title and equity, and
a written irrevocable power of agent and attorney empowering
the Mayor and City Manager, and their successors in office, to
make, execute, deliver, and register assignments, sales, and
transfers and any other documents necessary to transfer title
and possession for any and all equipment used by the
Contractor in the performance of this Agreement. The City
Attorney shall hold the documents in escrow unless and until
4110 the City Manager in his sole discretion determines that the
assignment and transfer to the City of the title and /or
possession of any or all equipment is necessary to insure the
orderly collection of refuse. In such event, the City Manager
shall take all such actions as have been consented to herein
by the Contractor to effect such assignment and transfer. The
Contractor agrees not to protest any such assignment and
transfer. At the expiration of the term of this Agreement, or
any extension thereof, and at Contractor's expense, all title
certificates and other documents (and reassignments and
transfers as may be necessary) shall be returned to the
Now
Contractor. Any assignments and transfers from one party to
the other shall be subject to any outstanding purchase money
indebtedness existing on the equipment, and the Contractor
acknowledges and agrees to continue to meet its sole
obligation to satisfy any and all indebtedness outstanding
against the equipment during the term of this Agreement, or
any extension thereof. Contractor shall have a continuing
obligation to insure that the documents held by the City are
in fact applicable to the equipment used by Contractor in
providing the services to the City. Failure of the Contractor
to provide the City with the appropriate documents shall
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September 11, 1996 A -12
I� ][7
constitute a breach of this Agreement.
VIII. Permits and Licenses
The Contractor shall secure and pay for any permits, licenses,
or any other governmental fees which may be applicable to the
services performed under the provisions of this Agreement.
IX. Compliance
Contractor shall observe, obey, and comply with all
ordinances, laws, rules and regulations of the City, State of
Florida, and other governmental units or agencies which may be
applicable to Contractor's performance under this Agreement.
X. Complaints and Liquidated Damages
The City shall notify the Contractor of any reported failure
to comply with the provisions of the Agreement. The Contractor
shall take whatever steps are necessary to remedy the cause of the
complaint within twenty -four (24) hours and report to the City
regarding the action taken. The City and Contractor agree that all
provisions of this Agreement are considered material and that the
City and its residents will be harmed if the services are not
performed pursuant to the provisions of this Agreement. In
addition, the parties recognize the difficulties involved in
proving the actual harm suffered by the City and its residents.
Accordingly, instead of requiring any such proof, the City and
Contractor agree that the Contractor's failure to remedy the cause
of the complaint shall be considered a breach of the contract for
the purpose of computing damages under the provisions of this
section. In the alternative, at the option of the City such
failure may be grounds for termination of the Agreement pursuant to
Paragraph III. It is agreed that the City may deduct the following
amounts as liquidated damages:
(Each occurrence)
a. Failure to clean up spilled $ 50.00
garbage.
b. Failure to maintain vehicles and $ 100.00
other equipment as provided in the
specifications.
c. Failure to collect garbage. $ 25.00
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September 11, 1996 A -
J
d. Failure to correct chronic $ 100.00
problems. Chronic problems shall
be construed to mean 3 or more similar
instances at the same residence
r..
within a 60 day period.
e. Failure to return containers to $ 10.00
designated locations.
f. Over 10 unresolved complaints per $ 15.00
month
g. Failure to pick up dead animals, birds $ 15.00
fish within 2 hours after each 2 hours
notification
h. Failure to handle containers $ 5.00
appropriately and empty thoroughly
i. Failure to keep vehicles closed $ 25.00
or covered
j. Loaded vehicles left standing on street $ 25.00
unnecessarily
k. Failure to maintain schedules as $250.00
1. Failure to provide required reports $ 15.00
established and approved by the City per day
Liquidated damages shall be determined by the Director of Public
Works and deductions made from the following month's payment to the
Contractor. The Contractor may appeal such determination to the
City Manager in writing within ten (10) days after notice. The
decision by the City Manager is final.
XI. Availability of Records
Contractor shall make available to the City upon request all
reports, records, and other pertinent information relating to the
Contractor's performance under this Agreement as may be required by
the City.
XII. Amendments
This Agreement may only be amended by a written document
signed by both parties.
XIII. Entire Agreement
This Agreement embodies the whole understanding of the
parties. There are no promises, terms, conditions, or obligations
other than those contained herein, and this Agreement shall
supersede all previous communications, representations, or
I agreements, either verbal or written, between the parties hereto.
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September 11, 1996 A -
1(n\
XIV. Notices
All notices or other communications required or permitted
under this Agreement shall be in writing and shall be deemed duly
given if delivered in person or sent by certified mail, return
receipt requested, and addressed as follows:
If to City: With a Copy to:
City Manager City Attorney
City of Edgewater City of Edgewater
P. 0. Box 100 P. 0. Box 100
Edgewater, FL 32132 -0100 Edgewater, FL 32132 -0100
Director of Public Works
City of Edgewater
P. 0. Box 100
Edgewater, FL 32132 -0100
If to Contractor:
XV. Assignment and Changes in Ownership
A. Contractor shall not assign or transfer its obligations
hereunder without the prior written consent of City which may
be withheld for any reason. Consent by the City shall not be
construed as making the City a party of or to such assignment
or subject the City to liability of any kind to any
subcontractor.
B. Any transfer of more than twenty -five percent (25 %) of the
ownership of the ownership of the Contractor shall be
deemed a transfer under this Agreement.
C. No assignment or subcontract shall relieve the Contractor of
the liabilities and obligations under this Agreement.
XVI. Binding Effect
All of the terms and provisions of this Agreement, whether so
expressed or not, shall be binding upon, inure to the benefit of,
and be enforceable by the parties and their respective legal
representatives, successors, and permitted assigns.
XVII. Governing Law
This Agreement shall be governed by the laws of the State of
Florida.
IT WITNESS WHEREOF, the parties have caused this Agreement to
(f: \wp51 \agreemnt \solidwst)
September 11, 1996 A -
1 A\ "
JI
be made and entered into the date and year first written above.
ATTEST: CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA
By:
Susan J. Wadsworth Jack H. Hayman, Sr.
City Clerk Mayor
APPROVED FOR FORM & CORRECTNESS:
Krista A. Storey
City Attorney
WITNESSES: Contractor
By:
Date:
460
timp
(f: \wp51 \agreemnt \solidwst)
September 11, 1996 A -16
L1L [r
DRAFT TRANSFER STATION /AIR CURTAIN INCINERATOR LEASE AGREEMENT
THIS LEASE AGREEMENT made and entered into this day of
, 19 , by and between the CITY OF EDGEWATER,
FLORIDA, a municipal corporation, hereafter "Lessor" and
, hereafter "Lessee ".
WITNESSETH, that in consideration of the covenants herein
contained on the part of said Lessee to be kept and performed, the
Lessor does hereby lease to Lessee a portion of the following
described property located at the , to wit:
LEGAL DESCRIPTION
Now
TO HAVE AND TO HOLD the same for a term beginning
, 19 , and to run concurrently with
the term of the Solid Waste Collection and Disposal Agreement
between the Lessor and Lessee. Upon cancellation or expiration of
said Solid Waste Collection and Disposal Agreement, this Lease
Agreement shall automatically expire, and Lessor shall be entitled
to immediately reenter and take possession of the leased premises.
THE LESSOR AND LESSEE FURTHER COVENANT AND AGREE AS FOLLOWS:
1. This Lease Agreement, referred to in Section XX of the Solid
Waste Collection and Disposal Agreement between the parties
hereto is hereby incorporated within and made a part of said
Solid Waste Collection and Disposal Agreement, and shall have
the same force and effect as other terms of said Agreement.
2. During the term of this Lease Agreement, Lessee shall pay to
Lessor the sum of $ per month rent, plus
applicable Florida sales tax {currently six (6 %) percent },
which total amount shall be paid by the Lessor deducting said
amount monthly from the monthly payment made to the Lessee
under Section III. of the parties' Solid Waste Collection and
(f: \wp51 \agreemnt \lease.tra)
Transfer Station Lease Agreement
TSL -1
r P1 0
Disposal Agreement. This sum shall be considered the net rent
due Lessor and all expenses incurred by Lessee in connection
with this Lease Agreement including maintenance, repairs,
improvements, governmental regulation compliance and expenses
specified in Section XX hereunder, shall be the sole
responsibility of Lessee.
3. (a) Lessee agrees to maintain the property and improvements
thereon in as good or better condition and repair as the
same were in at the time of initial possession, and in a
neat, orderly and sanitary manner, and in compliance with
all City regulations respecting said property and
improvements thereon at the end of the term in as good
condition as they are now with only ordinary wear and
tear excepted.
(b) Lessee may take capital improvements to the leased
premises, at its sole expense, after approval as
specified in Paragraph XX herein and shall maintain all
capital improvements in a neat and sanitary manner and in
compliance with City regulations respecting same. Any
such improvements shall become the property of Lessor and
shall be delivered to the Lessor in good condition at the
end of this Lease Agreement.
(c) The Lessee shall not make any alterations or improvements
to the leased premises without prior written
authorization of the Director of Public Works.
4. The Lessee shall utilize the leased premises solely for the
transfer of solid waste collected within the corporate limits
of the City of Edgewater.
5. The Lessee shall pay all utilities and connection fees
therefor for the leased premises, and all such charges shall
be paid promptly by Lessee.
6. The Lessee shall indemnify and hold harmless the Lessor and
its agents, officers and employees, both elected and
appointed, from and against all claims, damages, losses, and
(f: \wp51 \agreemnt \lease.tra)
Transfer Station Lease Agreement
TSL -2
i J L/\ U flJ [j
expenses, including but not limited to attorney's fees,
arising out of or resulting from this Lease Agreement and
Lessee's occupancy of the leased premises provided that the
A
claim, loss, damage and expense is caused in whole or in part
by any negligent act or omission by the Lessor, Lessee, anyone
directly or indirectly employed by anyone of them or anyone
for whose acts anyone of them is liable, regardless of whether
or not it is caused in part by a party indemnified hereunder.
The provisions of Section XXX of the parties' Solid Waste
Collection and Disposal Agreement are specifically
incorporated herein by reference.
7. The Lessee shall purchase and maintain, at its own expense,
the types and amounts of insurance, as set forth on Exhibit A
ASIA
attached hereto and incorporated herein by reference.
8. The Lessee shall not commence use of the leased premises until
it has obtained all the issuance required by this Lease
Agreement and such insurance has been filed with and approved
by the Lessor.
9. Lessee shall not assign this Lease Agreement or sublet any
portion of the leased premises without prior written consent
of the Director of his designee.
10. Any real and personal property taxes, general and special
assessments, and other charges of every description levied or
assessed against the leased premises, improvements located
thereon, personal property located on or in the land or
improvements, the leasehold estate, or any subleasehold
estate, whether belonging to or chargeable against Lessor or
Lessee, shall be paid by Lessee including, without limitation,
intangible personal property tax upon the leasehold created
hereunder pursuant to Article VII, Section 3(a) of the Florida
Constitution and Section 196.199(2)(b) of the Florida
Statutes. Lessee shall be responsible for paying all sales or
use taxes levied by reason of this lease to the extent that
such sales or use taxes are not borne by the sublessees.
(f: \wp51 \agreemnt \lease.tra)
Transfer Station Lease Agreement
TSL -3
U tr8
Lessee shall make all such payments direct to the charging
authority before delinquency and before any fine, interest, or
penalty shall become due or is imposed by operation of law for
nonpayment. If, however the law expressly permits the payment
of any or all of the above items in installments (whether or
not interest accrues on the unpaid balance), Lessee, at its
election, may use the permitted installment method, but shall
pay each installment with any interest due thereon before
delinquency.
IN WITNESS WHEREOF, the parties hereto have set their hands
and seals this day of , 19
ATTEST: CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA
By:
Susan J. Wadsworth Jack H. Hayman, Sr.
City Clerk Mayor
Dated:
APPROVED FOR FORM & CORRECTNESS:
Krista A. Storey
City Attorney
ATTEST: LESSEE
By:
Secretary President
Dated:
AMY
(f: \wp51 \agreemnt \lease,tra)
Transfer Station Lease Agreement
TSL -4
9 44242 5E1 7 , i .
:
9 - 9 -1996 3: 1 EPM FROM EDGEWATER F I RERECCUE 93442424.52 P. 1 1
AGENDA REQUEST
DATE: 09/0/96
OTHER
CONSENT BUSINESS 9/16/96
PUBLIC
HEARING RESOLUTION ORDINANCE
ITEM DESCRIPTION /SUBJECT_ The Firefighters' Pension
Fund has 2 openings for Board members. The first is open as of
9/16/96 and is one of two positions held by the membership of the
fund. The membership's choice by secret ballot to represent them
is William Vola. The second opening, a member of the general
public, occurs as of October 3, 1996. This is a position currently
held by Fred Munoz and he wishes to continue to serve as a
member of the Board at Council's discretion.
BACKGROUND: The Firefighters voted by secret ballot and these
ballots were opened by the Recording Secretary. The
Membership's choice for their representative is William Vola.
Current member up for renewal is Fred Munoz.
RECOMMENDATION /CONCLUSION: Request Council confirm
William Vola as the Membership's choice for representation.
Request Council renew current Board Member Fred Munoz for
another term .
FUNDS AVAILABLE: ACCOUNT NUMBER:
1.5_12ECMY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM: YES NO XX
DA'Z'E : AGENDA ITEM NO.
Respectfully submitted,
Na nti /4.4(44m...0 �
L
Nancy i iams vdilY gccie4/641—
Board Chairman
Edgewater Firefighters'
Pension Fund
q/
CITY OF EDGEWATER s l /
APPLICATION FOR APPOINTMENT TO CITY BOARD OR AGENCY /'f'S
/� frJ �i � _
Name / �/e/9/ %2� kJ-/ E i /1(t (TWO
O
Tress 31 de JAO)f! 7 itiD l !� 1�(TC� � �C'•r� / �1��/�
Home phone 4/ Ci `f
Occupation Sell)/ /1) ( Peq 1 Rel)
Business
Are you a resident of the City of Edgewater? Y C' s
.How long have you lived in Edgewater? 3 ims
Is your principal place of employment in Edgewater? /j,/ If so, how long?
Briefly state your interest in serving on a City Board and list previous experience:
t Om A 0 ,, v fVe.c: / f1) r n U i ! g 2 (`.'rt) oP L Dc : L, )f -ih'/ .J. iv() 41:
Fee 1_, 1
C 1 . b r 1 / I is don ',Lic r , .1 W , / r , I 7 f /dtjc7 F e IC) yg5 .1.
1���t'r. ,mac rXFr��'ic�ruc�c= '/ iJ .0G14I1`4 11)/7 % /7e
Are you a registered voter? \/(7„S
Do you hold a public office? /L)0
Are you employed by the City? kO
At the present time, do you serve on any other Boards or Agencies? Ni)
If so, list each:
PLEASE INDICATE BOARDS OR AGENCIES YOU WOULD LIKE TO SERVE ON
All Board Members MUST file financial disclosure each year
Building Trades Regulatory
6, Appeals Board Library Board
Citizen Code Enforcement Board / Merit Board
General Employees Pension Board Parks & Recreation Board
Industrial Development Board oZ Police Pension Board
Land Development Regulatory ri,gem ,5 ,. -pe r2.,t)
Agency '" 0 a/Q. D
(PLEASE INDICA E ALL BOARDS INTERESTED IN, AND RANK THEM ACCORDING TO CHOICE BY NUMBER)
Signature: ) Date : /09/5e)
* *See red se side for listing of Boards and Agencies
•
0oEw,q r�
CITY OF EDGEWATER
* 1,1 •i . • * 104 N. RIVERSIDE DRIVE ` � '� ®
P.O. Box 100 - Edgewater, Florida 32132 -0101 MAY i7 1993
(904) 428 -3245 SunCom 371 -7005
CITY CLL.,K
� O S4 � T
ALITY G`�� �
APPLICATION FOR APPOINTMENT TO CITY
Noy BOARDS, AGENCIES OR COMMITTEES i
NAME
D
� d G�-/ • •
ADDRESS' 9'a 0 P R 4 01 �,�,„.2.,._e
HOME PHONE /2- / 6 BUSINESS PHONE 4 `/7//
OCCUPATION C YE l. 6?4
Are you a resident of Edgewater >l,S How longues /yid
Is your principal place of employment in Edgewater? y..4-2,) •
if yes how long? , -rte
Briefly state your interest in serving on a City board, agency or
committee: ! . / / . •�_ ... • .�� / / .` 4 ' - 6 .,1/6 . , IS /
�' LA.f.!/Y/.r� Kf-,7 .• �2 / —ge. �c'Gf 1 6 . - .�/ - f
Are you a registered voter? )
Do you hold 'public office? /,-(Z) •
Are you employed by the City? '..D
At the present time do you serve on any other Boards, Ag ncies, or
committees ? ,,F) If so, list each: ,e04
Have you ever served on any boards, agencies, or committees?
If so, list each: !1?'
"fir
1
(BOARD, AGENCY AND COMMITTEE MEMBERS MAY BE REQUIRED TO''F'ILE WITH
THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR)
PLEASE INDICATE BOARDS, AGENCIES OR COMMITTEES YOU. I
WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY $UMBER
BEAUTIFICATION & TREE COMM. ¢ BUILDING TRADES REGULATORY &
APPEALS BOARD
‘'''' CODE ENFORCEMENT
67 FIRE PENSION BOARD GENERAL EMPLOYEES PENSION
INDUSTRIAL DEVELOPMENT G-- DEVELOPMENT & REG. AGENCY
LIBRARY BOARD c/ POLICE PENSION BOARb
PARKS AND RECREATION BOARD VETERANS PARK ADV. COMMITTEE
SENIOR AD HOC COMMITTEE /
Now SIGNATURE ., d oe„, " ... DATE: 4 --- . , ;,; .
** SEE REVERSE SIDE FO*. STING OF BOARDS, AGENCIES AND COMMITTEES *
3 • sfi« n--
q9 .
F/(5
RECEIVED DEC 1 9 1991
O
1 CITY OF EDGEWATER 93
* / e * 104 N. RIVERSIDE DRIVE
P.O. Box 100 - Edgewater, Florida 32132 -0100
O • r,� ; l l
(904)428-3245 SunCom 371-7005 J t /
/� 7 /� SieCi
A �TY G`
"'ALIT ' / t 1
"r"' CITY OF EDGEWATER
APPLICATION FOR APPOINTMENT TO CITY
BOARDS AGENCIES OR COMMITTEES
Name aril ___ jipS5(4_41
Address > R ,
�. Ae c � �'
Home phone # ,
, - 0,O07
,(�
Occupation U e19 47'Cj0 - Sjff? fe )F FL.
Business Reams �•5-1- -c-L / s
Are you a resident of the City of Edgewater ? r
How long have you lived in Edgewater? i tr.
Is your principal place of employment in Edgewater? q e5"
If so, how long? ,�.� = leS
.rr
Briefly state your interest in serving on a City Board and list
p revious experience d Ji `1 a- ;A/ ./ ll. , p;iii.r�/J c� �; y fL7 %ci �i /90
,Deco, -t P_ n1 A- i ve. ci e� of `ma co _ , hr�flif / 'e b A ithises
(Eo_IVio 1 �2 ��
n 41- Z o 1, nrs MI6 pews ibtit s /9s 14 hi u_Air}n6'1 l � S r- 57`IF/
Rea Th - ) - 6,e : t-- . FF �c �� r..0 f�,� iiiel y
Are you a registered voter?
Do you hold a public office? /V0
Are you employed by the City?____ A/0
At the present time, do you serve on any other Boards or
Agencies? A( If so, list each:
PLEASE INDICATE BOARDS OR AGENCIES YOU WOULD LIKE TO SERVE_ ON
AND RANK THEM ACCORDING TO CHOICE BY NUMBER
'rrrr`
BOARD MEMBERS MAYBE REQUIRED TO FILE FINANCIAL DISCLOSURE EACH
YEAR
Building Trades Regulatory Library Board
& Appeals Board
Merit Board
Citizen Code
Enforcement Board Parks & Recreation
Board
General Employees Pension
Board Police Pension Board
Industrial Development Fire'Pension Board
Board
Beautification
Land Development & Committee
Regulatory Agency
Capital Improvement _
Council Advisory Committee Committee •
•,�, Senior Citizen Advisory Charter Review
Tree Board
Signature: __ _ Date:
-
• **See never e side for listi.ng,of and Agencies
.. . ijosii i iv -ED DC_ -oi'C- l). 0 6 etiPed -fa � -F-rit cards r C -fe !T % is w h; l� h Q ~db� �,�,, tee , - r r t i J -s (1 + , l4 r , ,.- ,^ . a i - -...c Li iC(J //_":" / n . -.., 1
a
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Ch. 175 MUNICIPAL FIREFIGHTERS' PENSION TRUST FUNDS F.S. 1995 F.S. 1995
(3) The provisions of this chapter shall apply only to of trustees shall be a legal entity with, in addition to required to cor
municipalities organized and established pursuant to other powers and responsibilities contained herein, the ment provisions
the laws of the state and to special fire control districts, power to bring and defend lawsuits of every kind, be made in any
and said provisions shall not apply to the unincorporated nature, and description. or controlled by
■ areas of any county or counties except with respect to (2) The trustees shall by a majority vote elect a chair United States c
i special fire control districts that include unincorporated and a secretary. The secretary of the board shall keep (c) Issue dr
areas, nor shall the provisions hereof apply to any gov- a complete minute book of the actions, proceedings, or fund pursuant t
ernmental entity whose employees participate in the hearings of the board. The trustees shall not receive any scribed by the k
Florida Retirement System. Special fire control districts compensation as such, but may receive expenses and consecutively r
! that include, or consist exclusively of, unincorporated per diem as provided by law. secretary, and
areas of one or more counties may levy and impose the History. —s. 1, ch. 63 -249; s. 2, ch. 81-188; s. 3, ch. 86-41; s. 15, ch. 93 -193; s. which the draft;
919, ch. 95 -147.
tax and participate in the retirement programs enabled of each municir
by this chapter. 175.071 Powers of board of trustees.— retain such draf
(4) No municipality shall establish more than one (1) The board of trustees may: disbursements
retirement plan for public safety officers which is sup- (a) Invest and reinvest the assets of the firefighters' drawn from the
ported in whole or in part by the distribution of premium pension trust fund in annuity and life insurance con- (d) Convert
tax funds as provided by this chapter or chapter 185, nor tracts of life insurance companies in amounts sufficient (e) Keep a
shall any municipality establish a retirement plan for to provide, in whole or in part, the benefits to which all bursements any
public safety officers which receives premium tax funds of the participants in the firefighters' pension trust fund (2) Any one
from both this chapter and chapter 185. shall be entitled under the provisions of this chapter and least three men
History. —s. 1, ch. 63-249; s. 1, ch. 65-153; ss.2, 3, ch. 79 -380; s. 1, ch. 79 -388; pay the initial and subsequent premiums thereon. shall take part it
s. 14, ch. 93 -193. p y q p p
• (b) Invest and reinvest the assets of the firefighters' ee's own partici
175.051 Actuarial deficits not state obligation.— pension trust fund in: nation shall be E.
Actuarial deficits, if any, arising under this act, shall not 1. Time or savings accounts of a national bank, a pating in the fu
be the obligation of the state. state bank insured by the Federal Deposit Insurance (3) The boa
History. —s. 1, ch. 63 -249. Corporation, or a savings, building and loan association under this act s
insured by the Federal Savings and Loan Insurance Cor- rules and reguh
175.061 Board of trustees; members, terms of poration. with.
office.— 2. Obligations of the United States or obligations (4) The sole
(1) In each municipality and in each special fire con guaranteed as to principal and interest by the Govern- responsibilitie
li trot district there is hereby created a board of trustees ment of the United States. firefighters' per
of the firefighters' pension trust fund, which shall be 3. Bonds issued by the State of Israel. the provisions c
solely responsible for administering the trust fund. Effec- 4. Bonds, stocks, or other evidences of indebted trustees; howe
l tive October 1, 1986, and thereafter, the board of trust Hess issued or guaranteed by a corporation organized board of truste
ees shall consist of five members, two of whom, unless under the laws of the United States, any state or orga- ment plan with
otherwise prohibited by law, shall be legal residents of nized territory of the United States, or the District of special fire con
the municipality or special fire control district, who shall Columbia, provided: keep in conveni
be appointed by the governing body of the municipality a. The corporation is listed on any one or more of for an actuarial ■
1 ' or special fire control district, and two of whom shall be the recognized national stock exchanges and holds a fund and for ch(
full -time firefighters as defined in s. 175.032 who shall rating in one of the three highest classifications by a (5) At least i
be elected by a majority of the firefighters who are mem- major rating service; and shall retain an
I bers of such plan. The fifth member shall be chosen by b. The board of trustees shall not invest more than qualified to ew
a majority of the previous four members as provided for 5 percent of its assets in the common stock or capital money managE
herein, and such person's name shall be submitted to • stock of any one issuing company, nor shall the aggre- make recomme
the governing body of the municipality or special fire gate investment in any one issuing company exceed 5 ing the selectior
control district. Upon receipt of the fifth person's name, percent of the outstanding capital stock of that com- ment term. The
the governing body of the municipality or special fire pany or the aggregate of its investments under this by the board of
control district shall, as a ministerial duty, appoint such subparagraph at cost exceed 30 percent of the assets meeting. The d2
person to the board of trustees as its fifth member. The of the fund. ing shall be adv
fifth member shall have the same rights as each of the lation in the mt
other four members appointed or elected as herein pro- This paragraph shall apply to all boards of trustees and
vided and may succeed himself or herself in office. Each participants. However, in the event that a municipality as appropriate,
resident member shall serve as trustee for a period of or special fire control district has a duly enacted pension hearing.
History. —s. 1, ch. E
2 years, unless sooner replaced by the governing body plan pursuant to, and in compliance with, s. 175.351, r 81 -188; s. 4, ch. 88-41
at whose pleasure he or she shall serve, and may suc- and the trustees thereof desire to vary the investment t' ,
ceed himself or herself as a trustee. Each firefighter procedures herein, the trustees of such plan shall a 4 175.081 Us
member shall serve as trustee for a period of 2 years, request a variance of the investment procedures as out- When the boar
400 unless he or she sooner leaves the employment of the lined herein only through a municipal ordinance, special insurance contr
municipality or special fire control district as a firefighter, act of the Legislature, or resolution by the governing efits as provide
whereupon a successor shall be chosen in the same body of the special fire control district; where a special ,; ‘ shall . be obsery
manner as an original appointment. Each firefighter may act, or a municipality by ordinance adopted prior to r * (1) Only tho
succeed himself or herself in office. The board of trust- October 1, 1986, permits a greater than 30- percent of the firefighter
ees shall meet at least quarterly each year. Each board equity investment, such municipality shall not be �,, may participate
1318 -
318 ',44 :- �t,
,r Sr
19 p 3
Y
t
I,
F.S. 1995 F.S. 1995 MUNICIPAL FIREFIGHTERS' PENSION TRUST FUNDS Ch. 175
y ,
, in addition to 4 required to comply with the aggregate equity invest
9 q Y (2) Individual policies shall be purchased only when
ned herein, the ment provisions of this paragraph. Investments shall not a group insurance plan is not feasible.
of e kind, be made in any stocks, bonds, or other securities owned (3) Each application and policy shall designate the
- or controlled by a government other than that of the firefighters' pension trust fund as owner of the policy.
ote elect a chair United States or the several states. (4) Policies shall be written on an annual premium
oard shall keep (c) Issue drafts upon the firefighters' pension trust basis.
proceedings, or fund pursuant to this act and rules and regulations pre- (5) The type of policy shall be one which for the pre -
not receive any scribed by the board of trustees. All such drafts shall be mium paid provides each individual with the maximum
expenses and consecutively numbered, be signed by the chair and retirement benefit at his or her earliest statutory normal
secretary, and state upon their faces the purpose for retirement age.
41; s. 15, ch. 93 -193; s. which the drafts are drawn. The treasurer or depository (6) Death benefit, if any, should not exceed:
of each municipality or special fire control district shall (a) One hundred times the estimated normal retire -
as.— retain such drafts when paid, as permanent vouchers for ment income, based on the assumption that the present
disbursements made, and no money shall be otherwise rate of compensation continues without change to nor-
' the firefighters' drawn from the fund. mal retirement date, or
insurance con- (d) Convert into cash any securities of the fund. (b) Twice the annual rate of compensation as of the
counts sufficient (e) Keep a complete record of all receipts and dis- date of termination of service, or
efits to which all bursements and of the board's acts and proceedings. (c) The single -sum value of the accrued deferred
msion trust fund (2) Any and all acts and decisions shall be by at retirement income (beginning at- normal retirement date)
this chapter and least three members of the board; however, no trustee at date of termination of service, whichever is greatest.
ns thereon. shall take part in any action in connection with the trust- (7) An insurance plan may provide that the assign -
f the firefighters' ee's own participation in the fund, and no unfair discrimi- ment of insurance contract to separating firefighters
nation shall be shown to any individual firefighter partici- shall be at least equivalent to the return of the I
national bank, a pating in the fund. firefighters' contributions used to purchase the con -
eposit Insurance (3) The board's action on all claims for retirement tract. An assignment of contract discharges the munici-
loan association under this act shall be final, provided, however, that the pality or special fire control district, as appropriate, from
in Insurance Cor- rules and regulations of the board have been complied all further obligation to the participant under the plan
with. even though the cash value of such contract may be
es orgations (4) The sole and exclusive administration of, and the less than the firefighters' contributions.
",t by Mr Govern- responsibilities for, the proper operation of the (8) Provisions shall be made, either by issuance of I
firefighters' pension trust fund and for making effective separate policies or otherwise, that the separating
srael. the provisions of this chapter are vested in the board of firefighter does not receive cash value and other bene- '
ices of indebted- trustees; however, nothing herein shall empower a fits under the policies assigned to him or her which
gyration organized board of trustees to amend the provisions of a retire- exceed the present value of his or her vested interest I
my state or orga- ment plan without the approval of the municipality or under the firefighters' pension trust fund, inclusive of his ,
or the District of special fire control district. The board of trustees shall or her contribution to the plan; the contributions by the
keep in convenient form such data as shalt be necessary state shall not be exhausted faster merely because the
ly one or more of for an actuarial valuation of the firefighters' pension trust method of funding adopted was through insurance com -
iges and holds a fund and for checking the actual experience of the fund. panies.
issifications by a (5) At least once every 3 years, the board of trustees (9) The firefighter shall have the right at any time to
shall retain an independent consultant professionally give the board of trustees written instructions designat-
invest more than qualified to evaluate the performance of professional ing the primary and contingent beneficiaries to receive
n stock or capital money managers. The independent consultant shall death benefits or proceeds and the method of settle-
r shall the aggre- make recommendations to the board of trustees regard- ment of the death benefit or proceeds, or requesting a
ompany exceed 5 ing the selection of money managers for the next invest- change in the beneficiary designation or method of set -
tock of that com- ment term. These recommendations shall be considered tlement previously made, subject to the terms of the pot -
ments under this by the board of trustees at its next regularly scheduled icy or policies on his or her life. Upon receipt of such writ -
:ent of the assets meeting. The date, time, place, and subject of this meet- ten instructions, the board of trustees shall take neces-
ing shall be advertised in a newspaper of general circu- sary steps to effectuate the designation or change of
ds of trustees and lation in the municipality or special fire control district, beneficiary or settlement option.
as
appropriate, at least 10 days prior to the date of the
hat a municipality y p History.—s. 1, ch. 63 -249; s. 4, ch. 81 -168; s. 17, ch. 93 -193; s. 921, ch. 95 -147.
y enacted pension hearing. 175.091 Creation and maintenance of fund. —
History.—s. 1, ch. 63 -249; s. 1, ch. 65 -365; ss. 22, 35, ch. 69 -106; s. 3, ch.
: with. - 175.351, 81 -168; s. 4, ch. 86-41; s. 16, ch. 93 -193; s. 920, ch. 95 -147. (1) The firefighters' pension trust fund in each
ry th estment municipality and in each special fire control district shall
f suchan shall 175.081 Use of annuity or insurance policies.— be created and maintained in the following manner:
procedures as out- When the board of trustees purchases annuity or life (a) By payment to the fund of the net proceeds of
ordinance, special insurance contracts to provide all or any part of the ben- the 1.85 - percent excise or other similar tax which may
by the governing efits as provided for by this act, the following principles be imposed by the municipality or special fire control
;t; where a special shall be observed: district upon fire insurance companies, fire insurance
adopted prior to (1) Only those firefighters who have been members associations, or other property insurers on their gross
r than 30- percent of the firefighters' pension trust fund for 1 year or more receipts on premiums from holders of policies, which
atity shall not be may participate in the insured plan. policies cover real or personal property within the corpo-
;r
1 319
4
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� i � ' The CITY OF DAYTONA BEACH
� Q� P po . ..1,..t. ^--^ - - "THE WORLf1'S> +LOST FAMOUS BEACH"- �_.� _- _
r ` r " tfice of the City Manager
AU6 2 3
CITYMANAGER
August 23, 1996
CORRECTED COPY
FAXED
Mr. George E. McMahon, City Manager
P.O. Box 100
l ?d•aevater, FL 32132 -0100
Dear George:
The Mayor and City Commission of Daytona Beach have voted to seek a certificate of
convenience and necessity to conduct emergency services transport from Volusia County. 1 have
been asked by out City Commission to present to the County Council the intent o1'the City to
seek the certificate and to obtain feedback based upon my appearance before the County Council.
1 am requesting whether the City of Edgewater would join in this endeavor to ascertain
whether Volusia County would consider at this time an application from interested cities who
desire to conduct emergency services transport. Please discuss this matter with your elected
leaders and others you deem appropriate and let me know in writing at the earliest convenient
time
1` you have questions or would like to speak further with me regarding this request, please
contact me right away.
Sincerely,
U
Carey F. Smith
! - CC: Mayor and City Commission
Frank Gummey, City Attorney .
Chief Paul Skinner
•
P.O. Box 2451 Daytona Beach, Florida 32115-2451 Phone 904 /258 -3155 Fax 904/947-3008 Suncom 904 /958 -3155
City Of Edgewater
Department Of Fire Rescue Services sep
P.O. Box 100 ' 1 •
Edgewater, Fl 32132 - 0100
Phone 904/424 -2445 Fax 904/424 -2450
William C. Vola, Chief Lisa R. Miller, Administrative Assistant
09 September 1996
TO: Honorable Mayor and City Council THROUGH
City Manager George McMahon
RE: Daytona Beach City Council Request for Support: Ambulance Services
Three Volusia County Cities have expressed a desire to upgrade the quality of services
that they provide to their residents by providing ambulance services.
Under the provisions of Florida Statute 401, municipalities must receive approval to
provide ambulance services from their County Government in the form of a Certificate of Need.
Historically, Volusia County has rejected every application for a Certificate of Need requested
by any City Government.
The issue of this Certificate of Need will be the subject of much discussion and
controversy over the coming months, but the real question is that of whether a City
Government may control its own destiny.
If any City feels the need or desire to expand the services that it provides to its citizens,
then those elected officials should be empowered to act in the best interests of their citizens by
Home Rule.
The Mayor and City Council of Daytona Beach have voted to seek a Certificate of Need
to provide ambulance services to its own residents. They have asked us for our support in their
request from the Volusia County Council. All other issues aside, it should be within the purview
of the elected officials of any duly elected governmental entity to provide the type and scope of
services to it's constituency.
Attached is a brief on the major issues that have been, and will be, the basis of
arguments against Cities providing their own ambulance services.
Mr. McMahon has often spoken of the authority, both legal and moral, of Home Rule for
City Government. We would ask that you support the City Council of Daytona Beach in their
endeavor to determine the services that they provide to their citizens.
(l G�✓iL�
William C. Vola, Chief
Edgewater Department of Fire and Rescue Services
EDGEWATER'S LIFE FORCE
•
City Of Edgewater
Department Of Fire Rescue Services
P.O. Box 100
Edgewater, Fl 32132 -0100
Phone 904/424 -2445 Fax 904/424 -2450
William C. Vola, Chief Lisa R. Miller, Administrative Assistant
09 September 1996
TO: Honorable Mayor and City Council THROUGH
City Manager George McMahon
RE: Ambulance Services delivery by City Governments
This brief is intended as an informational overview of the 3 major issues
that have arisen in discussions regarding cities providing ambulance services to
its own residents.
It should be understood that I am not advocating that Edgewater begin
operating an ambulance service at this time. However, we should consider this
option in the future after all of the infrastructure development has been
completed and Station 1/57 has been constructed.
Issue #1. If Cities provide their own ambulance services, this will fragment
the Emergency Medical Services throughout Volusia County, degrading patient
care.
Fact: Continuity of medical care is currently provided through overall
Medical Direction by one common Physician Medical Director. All significant
aspects of patient care are provided for by a county -wide standard published in
the form of Pre - Hospital Standing Orders and Medical Protocol. As long as all
services remain operating under the same Physician Medical Director, the issue
of services fragmentation is without merit.
If each Paramedic initiating medical treatment of a critical patient, were the
Paramedic that maintained medical treatment throughout the pre - hospital phase,
continuity of patient care would be IMPROVED. Currently, the Paramedic that
delivers the patient to the hospital is usually not the one that sees the patient in
their acute phase of their illness or injury. Today, the receiving physician does
not get to discuss the patient's initial condition with the Paramedic that saw it.
1 EDGEWATER'S LIFE FORCE
If the Fire /Rescue Paramedic were to transport the patient that face -to face
communication could take place, to the improvement in the delivery of overall
patient care.
Issue #2. If cities engage in ambulance services, the revenues lost would
adversely effect the ability to provide cost effective services to other cities or the
unincorporated areas.
Fact: If cities undertook to deliver ambulance services to their citizens, then
the County subsidy paid to EVAC would be distributed among a smaller
population. As long as the number of EVAC ambulances were reduced
correspondingly to the various cities increase, the effective costs of services
should not be significantly affected. While there would be some impact upon the
county -wide ambulance services, reductions in operational costs and the
application of good business practices should lead to improved efficiency and
more than offset any loss of revenues. This may serve to actually improve the
overall costs and quantity of ambulance services county -wide.
Issue #3 If city Fire /Rescue Departments start ambulance services, this
would create a duplication of services.
Fact: If cities undertook to deliver ambulance services to their citizens,
then it would be expected that the number of EVAC ambulances would be
correspondingly reduced.
The duplication of emergency services between cities and with the county
in Fire /Rescue and Law enforcement is deliberate and desirable. Maximum daily
availability of Fire /Rescue units or police /sheriffs units does not occur. This
allows for a planned reserve level to respond to extraordinary events or periods
where emergency services demands far exceed the daily level. This duplication
is spread throughout the county and is made available to all through
Intergovernmental Mutual Aid agreements. As long as these Mutual Aid
agreements were required to be extended to encompass ambulance services,
effective, quality ambulance services could be maintained throughout the county.
Overall, the processes' involved in any municipality's decision to operate an
ambulance, or any other service to its citizens, is one that should be left to the
elected representatives of that municipality. The "issues" that have been brought
forward to validate the denial of City operated ambulance services are far more
political in nature, than practical or operational.
William C. Vola, Chief
Edgewater Department of Fire and Rescue Services
2 EDGEWATER'S LIFE FORCE
uuI - J1 - dp Iur. 11 J7 rLn LCt1UUC ur NIA ru +u 4c) 0310 � � - -- r,UJ
ss s
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Florida Municipal Self Insurers Fund
1993 -94 Large Member First Adjustment
Edgewater
FM# 77
1993• -94 Normal Premiutrl $ 235,400.00
Basic Expense Factor X 0.440
Basic Premium 103,576.00'
Total Losses 276,503,09 4.553 /- /S13
Less Losses over $100,000 26,597.70 Mcc Ptott, Net losses - See (1) Below 249,905.39
Basic Premium + Net Losses Subject to Standard
Premium Limitation - See (2) Below 276,776.00
1993 -94 Normal Premium 235,400.00
Premium Received to Date -- ,d0
2 3� 22v
235,400.00
',ASS = 4274 - 77 i . 7
Bal n.nce Owed to Florida Municipal Self Insurers Fund 41,376.00 t5.1 46/( eat/
J
(1) Losses are Individually Limited to $100,000 Each
(2) If Losses plus Basic Expense Premium exceed the Standard Premium,
the the Maximum Premium is the Standard Premium of $276,776.00
q
2 5 2 9s1
1 -'7 5 S -6tis = C' o. pfd
2y.2,S/
ss
332,73rS3 �''
UUI - J1 - ti fun 1;ii rLH LCARTUG Ur U111n� rtin NU, 4Uf 4C� y�lti I'5 r, U4
Florida Municipal Self Insurers Fund
1992 -93 Large Member Second Adjustment
Edgewater FM # 77
1992 -93 Normal Premium $ 230,397.00
Basic Expense Factor X 0.36
Basic Premium 82,943.00
Total Losses 131,558.90 210/Coke-id
Less Losses over $100,000 0.00 1,t K, A-(14-1-
Net Losses - See (1) Below 131,558.90
I 270,
Basic Premium -r Net Losses Subject to Standard 214,501.90
Premium Limitation - See (2) Below
1
1992 -93 Normal Premium 230,397.00 ° �ry
- —s 27C ?cic9 S 7
First Adjustment• -51,038.00
Premium Received to Date 179,359.00
Balance Owed to I orida Municipal Sell' Insurers Fund 35,142.90 a.n/t / o ) PI
(1) Losses are Individually Limited to $100,000 Each
(2) If Losses plus Basic Expense Premium exceed the Standard Premium,
then the Maximum Premium is the Standard Premium of $270,891.00
•
1(
UU I - J 1 - J :? I UC 1 1 ' JO r Lr1 LCr1UUC Ur U 1 I ! CJ r nn nut 4U f 4GU goo I o r UJ
Florida Municipal Self Insurers Fund
1 991 -92 Large Member Final Adjustment
Edgewater FM # 77
1991 -92 Final Premium $ 189,075.00
Basic Expense Factor X 0.330
Basic Premium 62,395.00.
•
Total Losses 76,710.97
131 los,°7
Less Losses over $100,000 0.00 r�
Net Losses See ( 1) Below 76, 710.97 P , -e- `'-
22
Basic Premium .+ Net Losses Subject to Standard 139,105,97
Premium Limitation - See (2) Below
1991 -92 Final Premium 189,075.00 —!H(1 ��5� ^��7�y?
First Adjustment - 52,014.09
Second Adjustment 5,713.01
Premium Received to Date 142,773.92
Balance Due to Member - 3,667.95 lT9 A " � ("W
(1) Losses are Individually Limited to $100,000 Each
(2) If Losses plus Basic Expense Premium exceed the Standard Premium,
then the Maximum Premium is the Standard Premium of $222,276.00
•
it
FLORIDA MUNICIPAL, SELF INSURERS FUND
RENEWAL BILLING FOR PERIOD OF 10/01/96, 09/30/97 07/26/96
MANUAL
CLASS
CODE DESCRIPTION PAYROLL RATE PREMIUM
5509 STREET OR ROAD MAIN. BY CO. OR MUN. EMPLOYEES ONLY 248,843 8,80 21,898
6319 GAS MAINS OR CONNECTIONS CONSTRUCTION- & DRIVERS 229,461 14.:6 22,492
7
7520 WATERWORKS OPERATIONS SA�_SPERSONS DRIVERS 304,958 '7.'64 22,299
7580 SANITARY OR SANITATION DISTRICTS OPER -ALL EMPLOYEE 596,737 6.57 39,206
7704 EXREFIGHTER -& DRIVERS 396,796 7.85 31,148
7720 POLICE OFPICERS -& DRIVERS 1,124,282 9.35 105,120
8601 ENGINEER OR ARCHITECT--CONSULTING 79,205 2.43 1,925
8810 CLERICAL OFFICE EMPLOYEES N0C 940,831 0.71 6,680
8820 ATTORNEYS NOC 102,509 0.48 492
9015 BUILDINGS -NOC OPERATION BY OWNER OR LESSER 68,437 9.18 6,283
9102 PARK NOC -ALL EMPLOYEES -& DRIVERS 296,669 8.72 25,870
9403 GA.RLAGE,ASHES OR REFUSE COLLECTION- &DRIVERS 366,543 22.89 83,902
9410 MUNICIPAL,T0'4NSHIP,COUNTY OR STATE EMPLOYEE NOC 213,545 10.41 22,230
•
PAYROLL TOTAL 4,968,816 MANUAL PREMIUM 400,545
N/A DEDUCTIBLE 0
DRUG FLEE CREDIT 0
MANAGED CARE CREDIT -40,055
FM# 77 FMIT# 158 SAFETY PROGRAM CREDIT - 7,210
TOTAL AFTER CREDITS 353,280
CITY OP EDGEWATER EXPERT NCE_MODIFICATION x 0.91
•
STANDARD PREMIUM 321,486
ADVANCE DISCOUNT - 28,637
PREMIUM AFTER ADVANCE DISCOUNT 282,849
INITIALS DMS EXPENSE CONSTANT + 140
DATE 06/11/96 NORMAL PRV.MIUM 202,989
• 2f1 ',l R1 HR q2b ! flh YlF ?U4 il 1 !11!1 WINg1 U14 ?Q : fl T NflU 4R -Q T -,1lq
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WORKERS' COMPENSATION PROPOSAL
i ll PREPARED ESPECIALLY
FOR
CITY OF EDGEWATER
11
X
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Effective: 10/1/96
li
1115,
11
Presented By:
Gerard J. Fiacco
ill A ccount Executive
it
1
4
CITY OF EDGEWATER
I ,,,..,„.,,..,,,,,,,,,,,,,,,,..,,,,,...,,,,,,,,....„,,,,,,,,,.,..
1 y . p�tl+.Y» '�pjtF��'�l+�r "�' sir'' y�s^'�`.�E���b{�zLn,.��+wv .e K ��sys �.� ��r 'Tia �yv �.': �p..�
�,,,,, 7 /`f E f..l ..+i?veNx• l:4,tA:t' +V' VT :w?!.1, > gylgti ?.. ivi . ten, ka. 3'm� r . t n
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4 5509 CT- Street /Road Maintenance- Municipal 5248 ,843 8.80 $21,898 1
6319 Gas Main Construction & Driven 5229,461 14.16 $32,492 ;
7520 Waterworks Operation & Drivers 5304,958 7.64 $232991
7580 Sewage Disposal Plant Operation & Driver 5596,737 6.57 539,206 1
i
7704 Firefighters & Drivers $396,796 7.85 531,148
7720 Policy Officers & Drivers 51,123,282 9.35 $105,120
1
8601 Architect or Engineer - Consulting 579,205 2.43 51,925
II 8810 Clerical Office Employees NOC 5940,831 0.71 $6,6801
8820 Attorney -All Emp & Clerical, Msgrs,Driv 5102,509 0.48 $492
i
9015 Buildings NOC - Operation by Owner /Less 568,437 9.18 56,283 1
4 9102 Park NOC -All Employees & Drivers 5296,669 8.72 525,870
9403 Garbage Collection & Drivers 5366,543 22.89 583,902
9410 Municipal,Township,County or State Emplo 5213,545 10.41 522,230
4
Manual Premium $100,544 Manual Premium $400,544
1
Maiged Care Credt 10% (540,0541 'Managed Care Credk 10% (540,054 I
ji 'Safety Program Credit 2% ($ "Safety Program Credit 2% (57,210
•Drug -Free Workplace Credk 5% ($17,664 j •Drug-Free Workplace Credit 5% 50
Experience Modifier y� 0.91 Experience Modifier 0.91
ill F� *o t Standard Premium iOStftB; Estimated Standard ' c ..
GRIT DISCOUNT 32% 558 t ■, GRIT DISCO 19% • 1 t: %I
Estimated Direct Premhzn 1,407 , Estimated Direct .7 i c ' I
Premium Discount 528 • ,1 Premium Discount 530
Estimated Annual Discounted Premium x457 Estimated Annual Discounted Premium ; , Z29, 7 1
1
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CITY OF EDGEWATER
OMAN I
1 1;2 "�` • ,;,,� Elf- �' . Z: INCI,UDFS MANAGED CARE AND SAFETY CREDITS
TYPE OF PROGRAM: Retrospective Rating Plan Proposal
Incurred or Paid Loss Retro
FORMULA FOR PROGRAM: tN'i[(Basic Factor x Standard Premium) + (Incurred Losses x
Loss Conversion Factor)] x Tax Multiplier
'' " j(Baslc Factor x Standard Premium) + (Paid Losses x
Loss Conversion Factor)] x Tax Multiplier
Payment Plan: ci1ct,Deposit: 546,107
Monthly: 520,433 each
��SxzV: " 512,725
Monthly: 512,585 plus actual claims
Depost:" 512,585 Basic Premium x Tax Multiplier+ Expense Constant
55,000 Claims Deposit
573,819 Security
Incurred Plan Return Payable: 1st Adj. 6 months after expiration date
subsequent adjustments are made each 12 months thereafter
GOVERNMENTAL RISK INSURANCE TRUST
I Estimated Standard Premium 60,403
Basic Factor 53.5% , Increased Limits Premium:
Minimum Factor 58.020% 1 N/A
Maximum Factor 110.0%
Loss Conversion Factor 1:T
Tax Multiplier 1..:
Membership Dues 0.57994
Y Y +3„ .+,+ k. r3.. +x.,. ,} iI ev e y -'�,c t;:
liir 4Y0 5154420. r At2Xtt� `,,
« ..3�''.:tr t , %'x.2".'3,' ��""`: *".m�ac�.r;.�? 1. z'. . ess...
Minimum/ Maximum Premium includes 5140 Expense Constant
Converted Basic Expense Ultimate
Loss Levels LCF Losses Premium Taxes Dues Constant Cost
$0 1.12 $0 $139,316 $11,703 N/A $140 5151,226
58,000 1.12 58,960 5139,316 $12,455 N/A 5140 5160,871
516,000 1.12 517,920 $139,316 $13,208 N/A $140 5170,583
$24,(X)0 1.12 $26,880 $139,316 513,960 WA 5140 5180,296
532,000 1.12 $35,840 $139,316 514,713 N/A 5140' 5190,009
' 540,000 1.12 544,800 5139,316 515,466 WA 5140 5199,721
I 548,000 1.12 $53,760 $139,316 $16,218 WA 5140 5209,434
$56,000 1.12 562,720 5139,316 $16,971 WA 5140 5219,147
$64,000 1.12 571,680 5139,316 517,724 WA 5140 5228,859
$72,000 1.12 $80,640 $139,316 $18,476 N/A 5140 5238,572
$80,000 1.12 $89,600 $139,316 $19,229 N/A 5140 $248,285
588,000 1.12 $98,560 $139,316 519,982 WA 5140 5257,997
$96,000 1.12 5107,520 $139,316 $20,734 WA - $140 5267,710
$104,000 1.12 $116,480 $139,316 521,487 WA 5140 5277,422
$112,000 1.12 $125,440 5139,316 522,239 WA 5140 $286,583
i 5120,000 1.12 5134,400 5139,316 522,992 N/A 5140 5286,583
II 5128,000 1.12 5143,360 5139,316 523,745 WA 5140 5286,583
Loss Level Interval $8,000
i PREMIUM V. LOSS LEVELS
GRIT
I 300
s rAllrai
E Z1 200 I? .. .
E 1
I m
d c
100
iu 50 $16,000 $32,000 $48,000 $64,000 $80,000 596,000 $112,000 $128,000
$8,000 $24,000 $40,000 $56,000 $72,000 $88,000 $104,000 $120,000
t Losses
I am GRIT rx'n GUARANTEED COST
I
I !
CITY OF EDGEWATER
OPTION II
LA ,.PA A1�11 1SP .� * IN(ZUDES MANAGED CARE AND SAFETY CREDIT
TYPE OF PROGRAM: Retrospective Rating Plan Proposal
Incurred or Paid Loss Retro
FORMULA FOR PROGRAM • i „• 1 i [(Basic Factor x Standard Premium) + (Incurred Losses x
Loss Conversion Factor)] x Tax Multiplier
E [(Basic Factor x Standard Premium) + (Paid Losses x
Loss Conversion Factor)] x Tax Multiplier
Payment Plan: 'ASCw,._ Deposit: $46,107
Monthly: $20,433 each
Pait,#Deposit:" 512,184
Monthly: $12,044 plus actual claims
Deposit:" 512,184 Basic Premium x Tax Multiplier + Expense Constant
_ $5,000 Claims Deposit
$80,311 Security
Incurred Plan Return Payable: 1st Adj. 6 months after expiration date
subsequent adjustments are made each 12 months thereafter
GOVERNMENTAL RISK INSURANCE TRUST
Estimated Standard Premium $260,403
Basic Factor 51.2% Increased Limits Premium:
Minimum Factor 55.500% N/A
Maximum Factor 115.0%
to- Loss Conversion Factor 1.12 .
: Tax Multiplier 1.084
Membership Dues WA
Minimum/Maximum Premium Includes *140 Expense Constant
I C onverted Basic Expense Ultimate
Loss Levels LCF Losses Premium Taxes Dues Constant Cost
60 1.12 $0 $133,326 $11,199 WA $140 *144,666
1111 68,000 1.12 $8,960 $133,326 $11,952 N/A $140 5154,378
616,000 1.12 $17,920 $133,326 $12,705 N/A $140 5164,091
624,000 1.12 626,880 6133,326 613,457 N/A $140 5173,804
$32,000 1.12 635,840 $133,326 614,210 N/A $140 6183,516
$40,000 1.12 644,800 6133,326 $14,963 WA $140 *193,229
648,000 1.12 653,760 6133,326 615,715 N/A *202,942
$56,000 1.12 $62,720 6133.326 $16,468 WA $140 5212,654
$64,000 1.12 671,680 $133,326 617,221 N/A $140 $222,367
I $72,000
$80,000 1.12 $80,640 6133.326 $17,973 N/A $140 *232,080
1.12 689,600 6133,326 618,726 WA $140 $241,792
IF $88,000 1.12 $98,560 $133,326 $19,478 NIA 6140 5251,505
$96,000 1.12 $107,520 $133,326 $20,231 WA 6140 5261,217
$104,000 1.12 6116,480 6133,326 620,984 WA 6140 $270,930
al $112,000 1.12 6125,440 6133,326 621,736 WA 6140 $280,643
$120,000 1.12 $134,400 $133,326 $22,489 WA 6140 5290,355
$128,000 1.12 6143,360 6133,326 623,242 WA 6140 5299,603
ill Loss Level Interval $8,000
111 . PREMIUM V. LOSS LEVELS
GRIT
300
11, E v 200
c
E
V
o ~ 100
o /14444444•%.144•4• - •‘
SO 616,000 $32,000 $48,000 $64,000 $80,000 $96,000 $112,000 $128,000
$8,000 $24,000 $40,000 556,000 $72,000 $88,000 6104,000 6120,000
Losses ."'
- GRIT ea GUARANTEED COST I
i
CITY OF EDGEWATER
OPTION III
I : ^
? M - INCLUDES MANAGED CARE , SAFETY CREDIT AND DRUG FREE CREDITS
TYPE OF PROGRAM: Retrospective Rating Plat Proposed
Incurred or Paid Loss Retro
FORMULA FOR PROGRAM i _ _ _ [(Bask Factor x Standard Premium) +(Incurred Losses x
Loss Conversion Factor)] x Tax Multiplier
[(Basic Factor x Standard Premium) + (Paid Losses x
Loss Conversion Factor)] x Tax Multiplier
Payment Plan: ..JA Deposit: $43,832
Monthly: $19,421 each
"Deposit: TM *12,386
Monthly: 612,246 plus actual claims
Deposit:" $12,246 Basic Premium x Tax Multiplier + Expense Constant
*5,000 Claims Deposit
$66,505 Security
Incurred Plan Return Payable: 1st Adj. 6 months after expiration date
subsequent adjustments are made each 12 months thereafter
GOVERNMENTAL RISK INSURANCE TRUST
Estimated Standard Premium $247,383
Basic Factor 54.8% Increased Limns Premium:
Minimum Factor 59.400% WA
Maximum Factor 110.0%
Loss Conversion Factor 1.12
Tax Multiplier 1.084
Membership Dues N/A •
MlnknumiMaximum Premium includes *140 Expense Constant
Converted Basic Expense Ultimate
Loss Levels LCF Losses Premium Taxes Dues Constant Cost
0 1.12 $0 $135,566 $11,388 N/A 6140 *147,093
$8,000 1.12 $8,960 $135,566 *12,140 N/A $140 $156,806
$16,000 1.12 617,920 *135,566 *12,893 WA $140 *166,519
$24,000 1.12 $26,880 6135,566 $13,645 WA 6140 *176,231
= $32,000 1.12 $35,840 $135,566 $14,398 WA 6140 $185,944
I
$40,000 1.12 $44,800 6135,566 615,151 N/A 6140 5195,657
$48,000 1.12 553,760 $135,566 *15,903 WA $140 5205,369
$56,000 1.12 $62,720 $135,566 $16,656 N/A $140 *215,082
564,000 1.12 $71,680 $135,566 617,409 WA $140 $224,795
*72,000 1.12 680,640 $135,566 518,161 N/A $140 $234,507
$80,000 1.12 589,600 $135,566 $18,914 N/A 6140 5244,220
$88,000 1.12 $98,560 *135,566 $19,667 WA $140 $253,932
$96,000 1.12 $107,520 $135,566 $20,419 N/A $140 *263,645
III *104,000 1.12 6116,480 6135,566 $21,172 NIA $140 $272,261
6112,000 1.12 6125,440 6135,566 $21,924 N/A $140 *272,261
*120,000 1.12 6134,400 6135,566 522,677 NIA 6140 $272 261
*128,000 1.12 $143,360 $135,566 $23,430 NIA $140 $272261
*136,000 1.12 6152,320 6135,566 $24,182 WA 6140 5272261
Loss Level Interval 58,000
PREMIUM V. LOSS LEVELS
GRIT
300
? c 200 _.�
E w
I m t
a 100
i o ./ 4 .. • ` 4 4 41 4 4 ` 4 4 i L 4 4 4 4 /
50 316, 000 332,000 548,000 364,000 $80,000 $96,000 5112,000 6128,000
68,000 $24,000 640,000 $56,000 672,000 $88,000 $104,000 $120,000
Losses
I in GRIT ® GUARANTEED COST I
CITY OF EDGEWATER
OPTION W p�
M ialT4 � ` INCLUDES MANAGED CARE, SAFETY CREDIT AND DRUG FREE CREDITS
TYPE OF PROG RAM: Retrospective Rating Plan Proposal
Incurred or Paid Loss Retro
FORMULA FOR PROGRAM w: [(Basic Factor x Standard Premium) + (incurred Losses x
Loss Conversion Factor)] x Tax Multiplier
i [(Basic Factor x Standard Premium) + (Paid Losses x
1 Loss Conversion Factor)] x Tax Multiplier
Payment Plan: ifirirrtecEM Deposit: 643,832
Monthly: 319,421 each
J' :4=Deposit:" 311,805
Monthly: 511,665 plus actual claims
Deposit:" 211,665 Basic Premium x Tax Multiplier+ Expense Constant
$5,000 Claims Deposit
373,477 Security
I Incurred Plan Return Payable: 1st Adj. 6 months after expiration date
- subsequent adjustments are made each 12 months thereafter
GOVERNMENTAL RISK INSURANCE TRUST
Estimated Standard Premium
6247,383
Basic Factor 52.2% Increased Limits Premium:
Minimum Factor 56.600% N/A
Maximum Factor 115.0%
Loss Conversion Factor 1.12
Tax Multiplier 1
Membership Dues N/A
`` {4119 4
Minimum/Maximum Premium includes 6140 Expense Constant
Converted Basic Expense Ultimate
Loss Levels LCF Losses Premium Taxes Dues Constant Cost
0 1.12 $0 $129,134 $10,847 N/A $140 6140,159
$8,000 1.12 $8,960 6129,134 $11,600 N/A 6140 3149,834
616,000 1.12 617,920 6129,134 $12,353 WA 6140 6159,546
$24,000 1.12 $26,880 $129,134 $13,105 N/A 6140 6169,259
$32000 1.12 $35,840 $129,134 613,858 WA 6140 6178,972
340,000 1.12 $44,800 $129,134 614,610 N/A 6140 5188,684
$48,000 1.12 653,760 6129,134 $15,363 N/A $140 6198,397
$56,000 1.12 662,720 3129,134 616 WA 6140 5208,110
$64,000 1.12 671,680 6129,134 $16 WA 6140 $217,822
$72.000 1.12 $80,640 $129,134 617,621 WA 6140 5227,535
$80,000 1.12 $89,600 6129,134 $18,374 WA 6140 $2
$88,000 1.12 698,560 6129,134 $19,126 N/A 6140 5216
696,000 1.12 6107,520 3129,134 319,879 WA 6140 5256,673
6104,000 1.12 6116,480 6129,134 320,632 WA 6140 5266,385
6112,000 1.12 3125,440 6129,134 $21,384 N/A $140 3276,098
6120,000 1.12 6134,400 3129,134 $22,137 WA 6140 6284,630
$128,000 1.12 $143,360 6129,134 $22,889
N/A 6140 6284,630
3136,000 1.12 $152,320 6129,134 623,642 WA 6140 6284,630
Loss Level lnterval 68,000
PREMIUM V. LOSS LEVELS
GRIT
300
a 200
E
a' r 100
0 AI/ 44 4•41.1444444
60 $16,000 $32,000 648,000 664,000 $80,000 $96,000 6112,000 $128,000
$8,003 624,000 640,000 $56,000 672,000 $88,000 6104,000 6120,000
Losses
(so GRIT ® GUARANTEED COST 1