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12-02-1996 Voting Order Councilman Mitchum Mayor Hayman Councilman Hatfield Councilwoman Martin Councilman Hays AGENDA CITY COUNCIL OF EDGEWATER DECEMBER 2, 1996 7:00 p.m. COMMUNITY CENTER 1. CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE 2. APPROVAL OF MINUTES A. Regular meeting of November 18, 1996 3. CITIZEN COMMENTS REGARDING AGENDA ITEMS ONLY (Other than public hearings) 4. CITY COUNCIL REPORTS 5. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Public hearing re: Utilizing U.S. Dept. Of Justice Local Law Enforcement Block Grant 6. CONSENT AGENDA A. Appointment of Rev. Pete Menendez, First Baptist Church of Edgewater, to assist as Police Chaplain 7. OTHER BUSINESS A. Recommendation for award - Edgewater Wastewater Treatment Plant reclaimed water system improvements project B. Requests of Fire /Rescue Services Chief re: construction of new station #57: 1) Publish RFP for CCNA services to design, manage and construct 2) Include design, management, and construction of other municipal buildings and facilities projects in same RFP as time or cost savings measure 3) Establish date /time in March, 1997, for Council workshop on Fire /Rescue services C. Approve change order No. 7 which extends Roadway and Drainage Part A contract 20 days and increases contract amount by $17,740 to extend sewer service to tie -in five Glenwood Drive residences D. Overview of County's proposed beltway route E. Gail Wells regarding beautification 8. GENERAL CITIZEN COMMENTS /CORRESPONDENCE 9. OFFICER REPORTS 10. ADJOURN. NOTE: All items for inclusion on the next City Council agenda must be received by the City Manager's office no later than 4:30 p.m. Monday, December 9, 1996. Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will need a record of the proceedings and will need to insure that a verbatim record of the proceedings is made. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact City Clerk Susan Wadsworth, 904 - 424 -2407, prior to the meeting. Q:1111k t , � e I 0 3i 0 >" m ke 7 . ci. i dit. ,. t • , ..‹. . . r G t N & CA, - 0, a 4, Ik /i i; 7,„ °"�c) AA ? O g r, m ` m r, r :i � c n � � . Cam/ ,, k o E ° m l �o O N m .'t7 "V �� O O 4 i .... k . N t k (L ) Z 1 T 4. '.''', N1/4, i - - %.4 -- t l -.4.4/11, L I t I % -..% -- E , ,.. ' 1 ,. Uk. ,, ‘,. * �_ 0 n - n 1: - z 3 t \ co O ,, R N - ( \\ Q m m N 5. o o m m m .4 -411111111 � o ° D 4111111111 1. ' '411144 I ? 1.).‘ i :: < —4 O kb.. k t:,... rt j i . 1.„, , , ,.. _ t ki.. k) . City Of Edgewater Department Of Fire Rescue Services P.O.: Box 100 Edgewater, F1 32132 -0100 Phone 904/424 -2445 Fax 904/424 -2450 William C. Vola, Chief Lisa R. Miller, Administrative Assistant 08 November 1996 TO: Kyle Fegley, City Engineer RE: Initial Commentary on the Preliminary Design of SR 442 In response to your request for my comments regarding the widening of SR 442: I must register my most vigorous objection to the elimination of any of the traffic crossovers along SR 442. This corridor is the singlar access point to the majority of the Florida Shores development, the largest single residential development within the City of Edgewater. 1) U -turns would be required to access streets in Florida Shores, should any crossovers be eliminated. U -turns across a 4 lane roadway are extremely hazardous to any vehicles under the best of circumstances. For long wheel based apparatus, U -turns are especially dangerous. It is inevitable that there will be a large increase in both the frequency and severity of motor vehicle accidents at the points where U -turns are required. 2) As was vividly demonstrated after the recent tornado strike, ingress to this development would be problematic for Fire /Rescue, ambulance, and other long wheel based vehicles should any of these crossovers be eliminated. 3) Access to the fire suppression system within this development would be greatly impacted. Fire hydrants are located on the corners of intersections. - Eliminating crossovers will reduce our ability to safely and rapidly access fire hydrants located along SR 442. William C. Vola, Chief Edgewater Department of Fire and Rescue Services EDGEWATER'S LIFE FORCE • 5.fl. AGENDA REQUEST C.A. NO.: 96 -156 Date: November 26, 1996 err" PUBLIC HEARING 12/02/96 RESOLUTION ORDINANCE OTHER CONSENT BUSINESS CORRESPONDENCE ITEM DESCRIPTION /SUBJECT: Public Hearing to Consider Utilization of U.S. Department of Justice Local Law Enforcement Block Grant BACKGROUND: The U.S. Department of Justice Bureau of Justice Assistance has approved the City's application for funding under the Local Law Enforcement Block Grants Program (LLEBGP) in the amount of $31,497.00. The City's application proposes a match by the City of $3,500.00. Prior to obligation of any of the funds received under the LLEBGP the City is required to comply with certain Special Conditions. One of the Special Conditions is a public hearing to consider the utilization of the Grant for the purpose of hiring an individual to perform telecommunicator and clerical functions within the Police Department. At the hearing persons shall be given an opportunity to provide written and oral views about the Police Department budget and the relation of the Grant to the entire budget. Another Special Condition required is the establishment of an advisory board to review the application for funding and make nonbinding recommendations to the City on the use of the funds received under the LLEBGP. Membership on the advisory board must include a representative from: the local police department; the local prosecutor's office; the local court system; the local public school system; and a local nonprofit, educational, religious or community group active in crime prevention or drug use prevention or treatment. Attached is a copy of the minutes of the meeting of the advisory board held on November 13, 1996. RECOMMENDATION /CONCLUSION: After the public hearing, Staff requests that the Council consider *`,acceptance of the Local Law Enforcement Block Grant in the amount of $31,497.00 with a match of $3,500.00 by the City and authorize the Mayor to sign the attached award document, acceptance of special conditions and Request for Payment. FUNDS AVAILABLE: (ACCOUNT NUMBER) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: YES NO XX hY,r DATE: AGENDA ITEM NO. Respectfully submitted, Concurrence: Kris a A. St.rey If George )8. McMahon City Attorney City Manager KAS Attachments Nor Now Post Office Box 100 Edgewater, Florida 32132 Meeting Description LLEBG Block Grant Award Number 96 -LB -VX -2702 Results Desired Grant for Tellecommunicator /Records Personnel ate November 13, 1996 Time 2:30 p.m. Location Friendship Baptist Church 'Now Roll Call 1 D.A.R.E/Detective Randall C. Mumpower Edgewater Police Department 904 - 424 -2433 2 Chief Lawrence F. Schumaker Edgewater Police Department 904 - 424 -2425 3 Reverend Roger D. Miracle Friendship Baptist Church 904 - 423 -4846 4 Court Administrator, Mark Weinberg 7th Judicial Court System 904 - 257 -6097 5 Assistant Principal, Denise Mumpower Edgewater Elementary School 904 - 426 -7300 6 A.S.A. Raymond Warren State Attorney 7th Judicial Court 904 - 424 -2900 7 8 9 10 Chief Schumaker called the meeting to order at 2:30 p.m. at the Friendship Baptist Church. Chief Schumaker gave a brief explanation of the need for the LLEBG Block Grant program which will be in effect for two years. The City of Edgewater has agreed to contribute $3,500.00 to the project in order to hire one support person to be utilized in the Telecommunications /Records section of the Police Department. Aotion: A.S.A. Ray Warren made a motion to accept the proposal and it was seconded by Randy Mumpower . Motion carried 5 - 0 Adjournment: Motion made by Mark Weinburg to adjourn the meeting. The meeting was adjourned at 2:50 p.m. Now Minutes submitted by: Kathy Smith U.S. DEPARTMENT OF JUSTICE AWARD y�r oi! 1 .RI OFFICE OF JUSTICE PROGRAMS AgJ OJP X BJA J dJJDP GRANT 1 2' S. Num '° � -- PAGE 1 OF 6 BJS NIJ OVC COOPERATIVE AGREEMENT CHECK APPROPRIATE BOX 1. GRANTEE NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER 9 6 - LB - VX - 2 7 0 2 City of Edgewater 0' 135 East Park Avenue, PO Box 100 Edgewater, FL 32132 5. PROJECT PERIOD: FROM 10/01/96 TO 09/30/98 BUDGET PERIOD: FROM 10/01/96 TO 09/30/98 1A. GRANTEE IRS /VENDOR NO. 6. AWARD DATE: 09/30/96 7. ACTION X INITIAL 2. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 8. SUPPLEMENT NUMBER — SUPPLEMENTAL 2A. SUBGRANTEE IRS /VENDOR NO. 9, PREVIOUS AWARD AMOUNT $ 0.00 3. PROJECT TITLE 10. AMOUNT OF THIS AWARD $ 31,497.00 Local Law Enforcement Block Grants Program 11. TOTAL AWARD $ 31,497.00 12. SPECIAL CONDITIONS (Check, if applicable) X THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED 05 PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT TITLE I OF THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968. 42 U.S.C. 3701, ET. SEQ., AS AMENDED. TITLE II OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974. 42 U.S.C. 5601, ET. SEQ., AS AMENDED VICTIMS OF CRIME ACT OF 1984, 42 U.S.C. 10601, ET. SEQ., PUBLIC LAW 98 -473, AS AMENDED. X OTHER (Specify): Omnibus Appropriations Act of 1996 14. FUTURE FISCAL YEAR(S) SUPPORT: SECOND YEAR'S BUDGET PERIOD: N/A AMOUNT OF FUNDS: N/A TYPE OF FUNDS: THIRD YEAR'S BUDGET PERIOD: N/A AMOUNT OF FUNDS: N/A TYPE OF FUNDS: 15. METHOD OF PAYMENT THE GRANTEE WILL RECEIVE CASH VIA A LETTER OF CREDIT YES X NO AGENCY APPROVAL GRANTEE ACCEPTANCE • 16. TYPED NAME AND TITLE OF APPROVING OJP OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Nancy E. Gist, Director Bureau of Justice Assistance NOY SIGNATURE OF APPROVING OJP OFFICIAL 19. SIGNATURE OF AUTHORIZED GRANTEE 19A. DATE 1(2 . �► � AGENCY USE ONLY ...,.... 20. ACCOUNTING CLASSIFICATION CODE 21. L16M00 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X V L1 80 00 00 • OJP FORM 4000/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE. • • U.S. DEPARTMENT OF JUSTICE ,y.VT p>, AWARD CONTINUATION � e * * * *i�''�� OFFICE OF JUSTICE PROGRAMS SHEET `0„•(7,7•,Q.d' ❑ OJP BJA a OJJDP '+hnc• / PAGE 2 OF 6 BJS NIJ _ OVC CHECX APPROPRIATE BOX X GRANT ❑ COOPERATIVE AGREEMENT ROJECT NUMBER 96 -LB -VX -2702 AWARD DATE 09/30/96 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient agrees to comply with the organizational audit requirements of OMB Circular A -128, "Audits of State and Local Governments ". In conjunction with the beginning date of the award, the audit report period of the state or local governmental entity to be audited under the single audit requirement is October 1, 1996 to September 30, 1997. The audit report must be submitted no later than November 1, 1998 and for each audit cycle thereafter covering the entire award period as originally approved or amended. The management letter must be submitted with the audit report. Subsequent audits must be submitted no later than thirteen (13) months after the close of the recipient organization's audited fiscal year. The submission of the audit report shall be as follows: An original and one copy of the audit report shall be sent to the U.S. Department of Justice. Also, a copy of the audit report shall be sent to: Clark F. Cooper Atlanta Regional Audit Manager 101 Marietta Street, Suite 2322 Atlanta, GA 30323 and a copy of your audit transmittal letter addressed to the Federal Regional Inspector General's office shall be sent to: Audit Services Office of the Comptroller Office of Justice Programs Department of Justice Room 942 re 633 Indiana Avenue, N.W. Washington, D.C. 20531. 3. The recipient agrees to submit its corrective action plan with the audit report to the DOJ Regional Inspector General for Audit, when there are findings /recommendations disclosed in the audit report. The corrective action plan should include: (1) specific steps taken to comply with the OJP FORM 4000/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE. U.S. DEPARTMENT OF JIISTICE AWARD CONTINUATION YT Oj �a��a * �� \ OFFICE OF JUSTICE PROGRAMS q n 11fr� SHEET ❑ OJP © BJA ❑ \ `�oi'o„ue•�� p d' ,'bsncF OJJDP PAGE 3 OF 6 ❑ BJS - NIJ — OVC CHECK APPR OPRIATE BOX © GRANT COOPERATIVE AGREEMENT PROJECT NUMBER 96 -LB -VX -2702 AWARD DATE 09/30/96 SPECIAL CONDITIONS recommendations; (2) timetable for performance and /or implementation date for each recommendation; and (3) description of monitoring to be conducted to ensure implementation. 4. The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty (20) days prior to public release. Any publications (written, visual, or sound), whether published at the recipient's or government's expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue analyses.) "This project was supported by Grant No. 96 -LB -VX -2702 awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." 5. The recipient agrees to provide information required for the evaluation or assessment of any activities within this project. 6. The recipient agrees to provide $3,500 over the grant period in a cash match. The recipient is reminded that the match funds are auditable under Special Condition #2 and will be binding to the recipient. 7. The recipient agrees to submit, at a minimum, semi - annual reports on its programmatic activities. The first programmatic report will be due on January 30, 1997, covering the period of October - December, 1996. The next report will be due on July 31, 1997 and cover the period of January - June, 1997. The next report should cover the next six month period and is due thirty (30) days after the end of the six month period for the life of the grant. A final lofty report on the programmatic activities is due 120 days following the end of the grant period. 8. The recipient agrees to establish a trust fund in which the Bureau of Justice Assistance will deposit all payments received under this award. For the purposes of this grant, a trust fund is an interest bearing account that is specifically designated for this Program. Only allowable program expenses can be paid from this account. This fund OJP FORM 4000/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE. • U.S. DEPARTMENT OF JUSTICE AWARD CONTINUATION �aSVT OIjGr� Y r OFFICE OF JUSTICE PROGRAMS t " W. SHEET r o ❑ O� ll I1P F 'O p eg' OJP X BJA OJJDP {tent% PAGE 4 OF 6 BJS NIJ OVC CHECK APPROPRIATE BOX X GRANT COOPERATIVE AGREEMENT PROJECT NUMBER 96 —LB —VX -2702 AWARD DATE 09/30/96 SPECIAL CONDITIONS may not be utilized to pay debts incurred by other activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to use the grant amount in the trust fund (including interest) during the period not to exceed 24 months from the date of the first Federal payment. 9. The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each calendar quarter. A final financial report is due 120 days following the end of the grant period. 10. No funds shall be used to supplant state or local funds that would otherwise be made available for such purposes. 11. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 CFR 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in the suspension of the drawdown of funds. 12. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and support personnel, as described in the applicable purpose area of Subpart A section 101 (a)(2), that the recipient and /or unit of local government will achieve a net gain in the number of law enforcement officers who perform nonadministrative public safety service. 13. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and support personnel, that the recipient or units of local government will establish procedures to give members of the Armed Forces who, on or after October 1, 1990, were or are selected for involuntary separation (as described in section 1141 of title 10, United States Code), approved for separation under section 1174a or 1175 of such title, or retired pursuant to the authority provided under section 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D of Public Law 102 -484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional law enforcement officers or support personnel using funds made available under this Program. OJP FORM 4000/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE. U.S. DEPARTMENT OF JUSTICE AWARD CONTINUATION t 4T or rf"� * *s : �'Pa OFFICE OF JUSTICE PROGRAMS SHEET !IV OJP © BJA OJJDP A snc P ' PAGE 5 OF 6 ❑ BJS NIJ OVC ^ CHECK APPROPRIATE BOX © GRANT -- COOPERATIVE AGREEMENT rROJECT NUMBER 96 -LB -VX -2702 AWARD DATE 09/30/96 SPECIAL CONDITIONS 14. The recipient agrees if funds are used for enhancing security or crime prevention, that the unit of local government -- (a) has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under subparagraph (B) of section 101(a)(2), or any crime prevention programs that are established under subparagraphs (C) and (E) of section 101(a)(2), on the incidence of crime in the geographic area where the enhancement is undertaken or the program is established; (b) will conduct such an assessment with respect to each such enhancement or program; and (c) will submit to the Bureau of Justice Assistance an annual written assessment report. 15. The recipient agrees that prior to the obligation of funds at least one (1) public hearing will be held regarding the proposed use of the payment under the Local Law Enforcement Block Grant in relation to its entire budget. At the hearing, persons shall be given an opportunity to provide written and oral views to the unit of local government about the entire budget and the relation of the Grant to the entire budget. The recipient will hold the public hearing at a time and place that allows and encourages public attendance and participation. 16. The recipient agrees that prior to the obligation of any funds received under the Local Law Enforcement Block Grants Program, it shall establish or designate an advisory board. While membership on the advisory board may be broader, it must include a representative from -- `'' (a) the local police department or local sheriff's department; (b) the local prosecutor's office; (c) the local court system; (d) the local public school system; and (e) a local nonprofit, educational, religious or community group active in crime prevention or drug use prevention or treatment. OJP FORM 4000/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE. • U.S. DEPARTMENT OF JUSTICE AWARD CONTINUATION 4 * 4 • * * � s , OFFICE OF JUSTICE PROGRAMS 1� r�) SHEET OJP 13 BJA ❑ OJJDP � — PAGE 6 OF 6 BJS ❑ NIJ ❑ OVC CHECK APPROPRIATE BOX © GRANT ❑ COOPERATIVE AGREEMENT PROJECT NUMBER 96 -LB -VX -2702 AWARD DATE 09/30/96 w SPECIAL CONDITIONS The advisory board must review the application for funding under the Local Law Enforcement Block Grants Program, and it must be authorized to make nonbinding recommendations to the recipient /unit of local government for the use of funds received under the Program. Grantee Acceptance of Special Conditions SIGNATURE OF AUTHORIZED OFFICIAL DATE OJP FORM 4000/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE. vt- _ . -ice e , . 5, DEPARTMENT OF JUSTICE / 4:- ����; � U.S. i- �, i OFFICE OF JUSTICE PROGRAMS Nolo, BUREAU OF JUSTICE ASSISTANCE LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM REQUEST FOR PAYMENT GRANT ER: 6LB X2 2 E NUMB 9 V 70 I NAME OF GRANTEE: City of Edgewater, Florida VENDOR NUMBER: 596000480 AWARD AMOUNT: $ 31,497.00 As a recipient of a Local Law Enforcement Block Grants Program award, I hereby j request payment. These funds will be placed into a trust fund in accordance with Public Law 104 -134 and LLEBG Program guidance. I agree not to obligate any funds until Special Conditions #15 - Public Hearing and #16 - Advisory Board and if applicable, any conditions regarding disparate allocation and the submission of a joint spending plan, have been met and the special conditions released by the issuance of a grant adjustment notice. SIGNATURE OF CHIEF EXECUTIVE OFFICER / DATE M1 AGENDA REQUEST DATE: NOVEMBER 211996 CONSENT OTHER BUSINESS PUBLIC HEARING, ORD., RESOLUTION ITEM DESCRIPTION /SUBJECT• With the growth of the city, the department has responded to a sharp increase in calls that require the service of a chaplain. The work load on Chaplain Miracle has increased to the degree that he has requested some relief. BACKGROUND: Chaplain Miracle has requested that he be free from police calls one week a month and has requested I submit the name of Reverend Pete Menendez, pastor of First Baptist Church of Edgewater, 130 East Park Ave, Edgewater to assist him in duties. RECOMMENDATION /CONCLUSION Respectfully request Council's approval of Reverend Menendez as a department chaplian. The onl cost to the ci would be a uniform. y tY Reverend Lawrence Tee will still be availiable to assist both chaplains. FUNDS AVAILIABLE: ACCOUNT NUMBER: N /A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED): Previou Agend Item: YES NO X Date: Agenda Item No. R. pectfully subrr . 1, Lawrence F. Schumaker Chief of Police • Cod urrence: � George . cMahon City Manager . 1 7 / Pt , AGENDA REQUEST Date: 11/25/96 ,,. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS CONSENT AGENDA OTHER BUSINESS X ITEM DESCRIPTION /SUBJECT: Recommendation for Award - Edgewater Wastewater Treatment Plant Reclaimed Water System Improvements Project. BACKGROUND: On November 19, 1996, six bids for the above referenced project were received and opened. The work involved is to provide a 110' diameter aluminum cover for the reuse storage tank, metering, chlorination, and reuse high service pumping improvements. RECOMMENDATION /CONCLUSION: The low bidder for the project was Wharton- Smith, Inc., the same company that constructed our current water plant. Their bid for this work is $347,000.00. I recommend the Edgewater City Council award the contract to Wharton- Smith, Inc. Now FINANCIAL IMPACT: $347,000.00 FUNDS AVAILABLE: ACCOUNT NUMBER: W/W Impact Fees (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) N/A PRESENTED BY: Terry A. Wadsworth, Director of Utilities PREVIOUS AGENDA ITEM: YES NO XX Date: Agenda Item No. Respectfully submitted: Concurrence: Terry A. '' adsworth George / McMahon Director of Utilities City Manager TAW:dmc 1 HARTMAN & ASSOCIATES, INC. PRINCIPALS: ASSOCIATES: James E. Christopher, P.E. engineers, hydrogeologists, surve & management consultants William D. Musser, P.E. Charles W. Drake, P.G. Scott C. Quinlan, P.E. Gerald C. Hartman, Y.E. Timothy A. Hochuli, P.E. Mark 1. Luke, P.L.S. Marco H. Rocca, C.M.C. Mark A. Rynning, P.E. J. Richard Voorhees, P.E. trold E. Schmidt, Jr., Y.E. Lloyd W. Griffith, P.E. �• Douglas P. Dufresne, P.G. Richard C. Copeland, M.B.A. February 28, 1996 HAI #94- 276.14 Mr. Terry Wadsworth Utilities Director City of Edgewater P.O. Box 100 Edgewater, FL 32132 -0100 Subject: Reclaimed Water System Improvement Impact Fee Eligibility . Dear Mr. Wadsworth: The above referenced project as described within our scope of engineering services appears to meet the criteria listed within the City of Edgewater's code, Section 19 -45. As noted in this section, the use of proceeds from the establishment of related impact fees to serve new customers is an eligible expense. If you have any questions regarding this issue, please do not hesitate to call Troy Layton or me. Very truly yours, Hartman & Associates, Inc. /aided . Harold E. Schmidt, Jr., P.E. Vice President _ TEL /ns/C- 11/Wads.tel 201 EAST PINE STREET • SUITE 1000 • ORLANDO, FL 32801 TELEPHONE (407) 839 -3955 • FAX (407) 839 -3790 ORLANDO FORT MYERS FORT PIERCE JACKSONVILLE TALLAHASSEE •' (D THE. CITY OF I D GE WATER : POST OFFICE BOX 10Q- EDGEWATER, FLORIDA 32132 -0100 • 1 AL Ifs Mayor Ja Hayman City Manager George S. McMahon District 1 Councilman Danny K. Hatfield City Attorney Krista A. Storey District 2 Councilwoman Louise A. Martin City Clerk Susan J. Wadsworth District 3 Councilman Michael D. Hays District 4 Councilman David L. Mitchum March 12, 1996 James E. Christopher, P.E. Vice President Hartman & Associates, Inc. 201 East Pine Street Suite #1000 Orlando, Florida 32801 Re: Addendum Number 2 to Agreement dated September 19, 1994 Wastewater Reuse System Improvement Dear Mr. Christopher: This is to inform you that during the City Council meeting on March 4, 1996, the Council approved the above - mentioned Addendum Number 2. Enclosed are two (2) City executed Agreements for your review and execution. Now Upon execution, return one original Agreement to the City Attorney's Office, P. O. Box 100, Edgewater, Florida 32132 -0100. Contact our office if you have questions. Thank you for your cooperation. Sincerely, Ocapti La22y • • Robin M. Wolf Legal Assistant rmw Enclosures low 2opy to: Terry _ Director of Utilities File. 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Hartman. ..P. Scutt G. Quinlan, P.E. Mark I L, k , P. LS. P.E. '1imnthyA. Hochuli, P.E. I. [ 61_S• M:Ifcn 14. Rocca. CMS.. -n1(1 tynn .SclimidP.L'. IiuuEla� , x P.C. nlcl F..Sdunid[,Jr, f 14 111110 , Richard C. Cupclancl, November 25, 1996 HAI #94- 276.14 Mr. Terry Wadsworth Utilities Director City of Edgewater P.O. Box 100 Edgewater, FL 32132 Subject: Edgewater Wastewater Treatment Plant Reclaimed Water System Improvements Project 'Dear Terry: We have completed our review of the bids submitted for the Edgewater Wastewater Treatment Plant Reclaimed Water System Improvements Project. The low bidder was Wharton- Smith, Inc. with a base bid price $347,000.00, We have reviewed the references provided by Wharton- Smith, Inc. and have found that their clients' satisfaction and work quality is good. In our opinion, Wharton- Smith, Inc. is qualified to complete the project. Based on this, we recommend issuance of award to the low bidder, Wharton- Smith, Inc. Attached for your use is a copy of the bid tabulation for this project. If you have any questions or comments regarding this project, please do not hesitate to call. Very truly yours, Hartman & Associates, Inc. • Harold E. Schmidt, r., P,E. Vice President lay SJR/dt/C 12 /wad s. sj r Attachments cc: Troy E. Layton, P.E., HAI Stephen J. Rapp, E.I., HAI 201 PAST PINE STREET • SUITE 1000 • ORLANDO, FL 32801 TF,LEPHONE (407) 839.3955 • FAX (407) 839-3790 ORLANDO FORT MYERS FORT PIERCE JACKSONVILLE TALLAHASSEE • 88888 8888888888 0 ° vi N v7 (4 of N 5; o o N C ..� w� as b NVl n (5; :51 cD pyY Vi O A O C W = tI o 9 0. F CC 88888 8888888888 • ° t+ vi 1 j in d N- N O o '1:1 N m N v; e N M 47 M h h h H H K T Tit K ;;; G7 p pp pp pp p p p p p p -- •? N 888.8 88888888 r r -a F. "" o N 9 r . . a ...I h n el V a N N N 4t /H N H n v! N N W — O u C 88888 8888888888 0' ° N N H N y� h N PM'. N N O. .0 O .� N H N W 4f N N N o R A Hv9 7 N C ° w "u 8888 8 - 9 _ 8 r� s-. 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V — el en 7 .1 .o r• w V [ N O O 8 N C E ^ � - • r• N N rl rl N rl tl t`I y •I D 1-- t 2 .} .c .. • AGENDA REQUEST DATE: 11/25/96 OTHER CONSENT BUSINESS XX PUBLIC HEARING RESOLUTION ORDINANCE ITEM DESCRIPTION /SUBJECT: 1) The Department of Fire /Rescue Services respectfully requests authorization to publish an RFP for CCNA services to design, manage, and construct Fire /Rescue Station #57. 2) The Department of Fire /Rescue Services respectfully requests authorization to include the design, management, and construction of other municipal buildings and facilities projects in that same RFP for CCNA services as a time or cost savings measure. 3) The Department of Fire /Rescue Services respectfully requests that a time certain City Council /Staff workshop be held in March of 1997 for the purpose of reviewing a final design and terms of a construction contract ,,, for this Fire /Rescue Station. This workshop would also present Staff and Council with the opportunity to discuss the basic plans for the operation and staffing of this station and the future plans for the level of Fire /Rescue services for this City. BACKGROUND: Florida Law requires CCNA process for any governmental construction project that exceeds a certain threshold value. Since Fire /Rescue Station #57 will exceed that threshold, we are required to seek RFP's for CCNA services. I would also like to propose wording the RFP to include the design, project management, and construction of the Parks and Recreation maintenance facility, 26 acre project, and generic language to cover any other substantial City building project in the near term future. By doing so, the lead time required to procure these services would be eliminated and the costs of such services reduced, much the same as has been done with water, sewer, and other Utilities and Public Works projects. ow In addition to this request for permission to publish an RFP, Fire /Rescue needs an opportunity to discuss the level of emergency services operations provided to our citizens. We have developed a set of departmental goals and objectives and had them reviewed by a citizen review board. But, as of this time, these have not been discussed at a Council level or been formally adopted for implementation. Included in this strategic plan is the operation of Fire /Rescue Station #57 and a series of other operations and services. RECOMMENDATION /CONCLUSION: 1) Recommend approval of the request to publish an RFP for CCNA services for Fire /Rescue Station #57 and other general municipal building design and construction projects. 2) Set a date and time certain in March 1997, for a Council /Staff workshop on Fire /Rescue services. Respectfully submitted, Concurrence: c 744 William C. Vola, Chief George McMahon, Edgewater Fire /Rescue City Manager City of Edgewater Request For Proposal to Perform Continuing Consulting Services The City of Edgewater, Florida, requests Proposals from engineering /architectural firms that are interested in performing continuing consulting services for the City. Qualified firms will be knowledgeable, competent and experienced in design, construction management, construction management services, construction inspection services, innovative construction cost containment, financing determination, landscape architecture, and other similar services concerning the City of Edgewater municipal building construction. Illustrative projects may include, but not be limited to: a single story, 5,000 ± square foot Fire Station single story Parks and Recreation maintenance facility 26 acre, multi- function Parks and Recreation gymnasium /recreation facility Other municipal use buildings of conventional construction and use. All proposals should include as a minimum the following items: 1. Letter of interest. rr,. 2. Capabilities of firm. 3. Project team personnel and resumes. 4. Experience of firm, listing relevant projects. 5. Standard Form 254/255. The City of Edgewater will select a firm to perform engineering services in accordance with Section 287.055, Florida Statutes (Consultants' Competitive Negotiation Act). Four (4) complete sets of the proposal must be hand delivered to the City of Edgewater, City Hall, 104 North Riverside Drive, or mailed to: Susan J. Wadsworth, CMC, City Clerk City of Edgewater P.O. Box 100 Edgewater, FL 32132 -0100 All proposals must be clearly marked "PROPOSAL FOR ENGINEERING SERVICES ". Proposals must be received by 2:00 p.m., January 15, 1997. N.. fl. C. • AGENDA REQUEST Date: 11/26/96 Nitre OTHER PUBLIC CONSENT BUSINESS 12/02/96 HEARING RESOLUTION ORDINANCE ITEM DESCRIPTION /SUBJECT: Extend sanitary sewer service to tie -in five (5) Glenwood Drive residents not previously incorporated under the CIP project. The residences are part of the Windsor unrecorded subdivision which lies within the City limits. BACKGROUND: As Glenwood Drive is scheduled to be paved under the Roadway and Drainage Improvement project it is prudent at this time to complete subsurface work prior to paving Glenwood Drive. As such plans were drawn (see attachment) and issued to Halifax Paving for a quote to extend the sewer service. Upon review of Halifax's construction proposal (reviewed by City Engineer and Utilities Director), it was deemed cost competitive. N RECOMMENDATION: Approve Change Order No. 7 which extends Roadway and Drainage Part A contract 20 days and increases the contract amount by $17,740. FUNDS AVAILABLE: ACCOUNT NO.:40535 -53490 (Utilities Wastewater Fund) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) N/A PRESENTED BY: Kyle Fegley, City Engineer PREVIOUS AGENDA ITEM: YES NO XX DATE: AGENDA ITEM NO. Respectfully submitted: Concurrence: v icy e W. F. e ' Georg E. McMahon C.ty Engineer City Manager KWF /rsm SECTION 00843 CHANGE ORDER FORM CITY OF EDGEWATER Project: City of Edgewater Florida Shores Road Improvements Part A CHANGE ORDER NO. 7 DATE: November 26, 1996 CONTRACT DATE: September 18, 1995 The following changes are hereby made to the CONTRACT DOCUMENTS: Original CONTRACT PRICE $ 12,567,885.00 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER $ 11,182,720.00 Net (Increase) (Decrease) Resulting from this CHANGE ORDER $ 17,740.00 err The current CONTRACT PRICE including this CHANGE ORDER $ 11,200,460.00 ORIGINAL CONTRACT TIME (Final Completion): 450 days Date: 12 -11 -96 Current CONTRACT TIME adjusted by previous CHANGE ORDERS (increased by 127 days) Date: 4 -18 -97 Net Increase Resulting from this CHANGE ORDER bays 20 Current CONTRACT TIME (Final Completion) including this CHANGE ORDER Date: 5 -8 -97 CHANGES ORDERED: I. GENERAL. This change order is necessary to cover changes In the work to be performed under this Contract. The GENERAL CONDITIONS, low SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all parts of the Project Manual listed in Article 1, Definitions, of the GENERAL CONDITIONS apply to and govern all work under this change order. Change Order No. 7 II. REQUIRED CHANGES: Extend 8 -inch sanitary sewer trunk line and provide five single lateral connections. III. JUSTIFICATION: Install gravity sewer infrastructure prior to paving Glenwood Drive. Acknowledgment: The aforementioned change, and work affected thereby, is subject to all provisions of the original contract not specifically changed by this Change Order; and It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original contract other than matters expressly provided herein. Change Order requested by: City of Edgewater *ow RECOMMENDED BY: ACCEPTED BY: Engineer Contractor By: By: Signature Date Signature Date Title: City Engineer Title: APPROVED BY: ATTEST: By: By: Signature Date Signature Date Title: Mayor Title: City Clerk New Change Order No. 7 • MEMORANDUM DATE: November 26, 1996 TO: Mayor and City Council FROM: George E. McMahon, City Manager, • 1 , SUBJECT: Proposed Volusia County Beltway Mayor Hayman has requested that a discussion regarding the proposed County beltway be placed on the December 2nd agenda. Malcolm Smith, Volusia County Engineer, is planning to attend the meeting and will present a brief overview of the project, showing the proposed route. lsk fir► r w� ^ / / -1 �--�/ (' �~ ^/ �"~^ ��� | « ' !U U/ /| -- -. 0 � �|! �_� L° --------- .�1 01, " . ■ 0 ~ 7^�� • - \- - v . ~ = � �L ' " c(-4/ !.' _ m l7~ ^ --6 - --' | -- /! -- U *4110, |/ ----- --� ll-25-gb�U��n l--RCVD-- --- ---�—'---� -__-- . � • � ^, ' � � • ;, - � � 9, MEMORANDUM DATE: December 2, 1996 TO: Mayor and City Council FROM: George E. McMahon, City Manager -;. SUBJECT: Expansion of Library Parking Lot Mayor Hayman has asked that I provide a status report on the attached request from the Friends of the Library who have been informed that Volusia County has allocated funds for the expansion of the Edgewater Library parking area. I have discussed this with our City Engineer and wish to advise you of the status of the work he will provide to the County for the parking space. Kyle has scheduled the completion of the plans during the month of December and hopes to be able to submit the plans to the County this month. Council should be aware that the County's final allocation of total funds is the only source of funding anticipated for completing this project. Additionally, there are permits to be obtained from the State that will take considerable time before this project can go forward and our City Engineer, as you know, has been heavily involved with all the details for the road improvement project which have priority over all other work in the City. These details include the redesign work which must be submitted on a daily basis to the project construction company to prevent delays in work completion. The plans requested by Volusia County will be submitted in as timely a manner as Kyle can complete this work but this does not assure that this parking project will be completed until adequate funding is provided by the County for this work. GEM:lsk Attachment 2704 Sabal Palm Drive Edgewater, FL 32141 -5320 Nov.26, 1996 Kyle Fegley, City Engineer Edgewater City Hall 104 N. Riverside Drive P. 0. Box 100 Edgewater, FL 32132 Dear Mr. Fegley: At the November 20, 1996, meeting of the Friends of the Edgewater Library, the members were informed that the Volusia County Council has allocated $2,939.00 for the expansion of the Edgewater Library parking area. Release of said designated funds to the City of Edgewater is pending the City Engineer's submission of a plan for this des- perately needed additional parking space. Please note that the attendance at the children's programs this year numbered 5,000 youngsters. Therefore, further delay in implementing this project is unacceptable. Your immediate attention to drawing and submitting the necessary plan to the County will be greatly appreciated. Your truly, edd Stella Dardinski c.c. J. Hayman, Sr. D. Hatfield L. Martin M. Hays D. Mitchum G. McMahon • ,5 '96 03:57PM NABORS GIBLIN NICKER �'��1 / � P. ` 22 /4 I �p IS E C 1 tlU E D I P:., _. 2 5 1996 • CITY ATTORNEY IN THE DISTRICT COURT OF APPEAL OF THE STATE OF FLORIDA FIFTH DISTRICT JULY TERM 1996 NO T _... - •; °.;- � ,'.;;;� EXPIRES TO F'._ r;:.. -i'= "': ; :Ti .r�, AND, iF EDWARD KF,ENAN, et al., Appellants, v. CASE NO_ 96 -.1028 CITY OF EDGEWATER, et al., Appellees. Opinion filed November 22, 1996 Appeal from the Circuit Court for Volusia County, Patrick G. Kennedy, Judge. Franz Eric Dorn, Deltona, for Appellants. Gregory T. Stewart and Maureen McCarthy Daughton of Nabors, Giblin & Nickerson, P.A., Tallahassee, for Appellees. SHARP, W., J. Keenan brought a taxpayer class action composed of residents of the City of Edgewater, community of Florida Shores. They appeal from an order dismissing their suit on the pleadings. The trial court ruled that despite the possible merit of their complaints against the City of Edgewater ( "City "), stemming from requiring them to pay user fees commencing in 1964, and imposing on them ' NOV 25 '96 03 :57PM NABORS GIBLIN NICKER P.3/4 a special assessment in 1991 for a sewer /waste, water treatment plant, the lawsuit is barred by the four -year statute of limitations.' We agree and affirm_ Through the mechanism of this lawsuit, appellants sought to challenge a resolution passed by the City on August 6, 1991, which imposed special assessments on their properties for the construction of a water and sewer treatment plant. They claimed the new plant is to serve all parts of the City, but only property owners in Florida Shores were specially assessed to pay for the system. This lawsuit was not filed until December 21, 1995. There is little specific statutory guidance regarding when a cause of action on a wrongful municipal special assessment accrues for purposes of the running of a statute of limitations and which statute is applicable. Section 170.08 provides that a special assessment lien attaches to property at the time the governing board of the municipality equalizes and approves the special assessment by resolution, even if the improvements have not been completed, as in this case. J.& L Enterprises v. Jones, 614 So. 2d 1151 (Fla. 4th DCA), rev. denied, 626 So_ 2d 296 (Fla. 1993). Although it is not clear from the current statutes, special assessments by counties may be barred 60 days from the date the assessment is certified. § 194.171(2), Fla_ Stat. (1995). Earlier cases involving municipalities have applied this shorter time limit. See Thompson v. City of Key West. S2 So. 2 749 ('la. 1955); Smith v. City of Arcadia, 185 So. 2d 762 (Fla. 2d DCA 1966) (sections 194.58 and 196.12, Florida Statutes); Carson v. City of Ft. Lauderdale, 155 So. 2d 620 (Fla. 2d DCA 1963) (assessment of taxes without benefits).We need not decide that issue because we agree ;ith the trial court that, in any event, the four -year, catch -all statute of limitations bars appellants' suit. § 95,1 I (3)(p), Fla. Stat. (1995). Hollywood Lakes Sec Civic Ass'n. Inc., v. City of Hollywood, 1 § 95.11(3)(p), Fla. Stat. (1995). ' Nov 25 '96 O3 :59PM NABORS GIBLIN NICKER P.4/4 • 676 So. 2d 500 (Fla. 4th DCA 1996); Sarasota Welfare Home, Inc. v. City of Sarasota, 666 So. 2d 171 (Fla 2d DCA 1995). A.FFCRMED. COBB and THOR PSON. JJ., concur. 3 fi