08-04-1997 Voting Order
Councilman Hays
Councilman Mitchum
• Mayor Hayman
Councilman Hatfield
Councilwoman Martin
AGENDA
CITY COUNCIL OF EDGEWATER
AUGUST 4, 1997
7:00 p.m.
COMMUNITY CENTER
1. CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE
2. APPROVAL OF MINUTES
(None at this time)
3. CITIZEN COMMENTS REGARDING AGENDA ITEMS ONLY
(Other than public hearings)
4. CITY COUNCIL REPORTS
•
5. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. Res. 97 -R -18 Declaring candidates for September 2, 1997 primary
election
B. Res. 97 -R -19 Florida Department of Transportation Utility Relocation
Agreement
6. CONSENT AGENDA
A. Confirm reappointment of Glenn Barnhill as fifth member on Police
Pension Plan Board of Trustees
7. OTHER BUSINESS
A. Interlocal Agreement to provide dispatching service to City of Oak Hill
B. Approve payment for work related to maintaining, posting, and
updating assessment rolls of sewer and road data base for FY
1997/98
C. Canceling or rescheduling regular meeting of Monday, September 1,
1997, due to Labor Day holiday
8. GENERAL CITIZEN COMMENTS /CORRESPONDENCE
9. OFFICER REPORTS
10. ADJOURN.
NOTE: All items for inclusion on the August 18, 1997, agenda must be received by the City
Manager's office no later than 4:30 p.m. Monday, August 11, 1997.
Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter
considered at a meeting or hearing, that individual will need a record of the proceedings and will need to insure
that a verbatim record of the proceedings is made.
In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these
proceedings should contact City Clerk Susan Wadsworth, 904 - 424 -2407, prior to the meeting.
5,A•
AGENDA REQUEST
C.A. NO.: 97 -152
Date: July 28, 1997
PUBLIC
HEARING RESOLUTION 08/04/97 ORDINANCE
OTHER
CONSENT BUSINESS CORRESPONDENCE
ITEM DESCRIPTION /SUBJECT:
Resolution No. 97 -R -18 Declaring Candidates for September 2, 1997
Primary Election
BACKGROUND:
It is necessary for the City Council to forward to the Supervisor of
Elections a list of City Council candidates for the primary election to
be held on September 2, 1997 as soon as possible after the close of
qualifying. In addition, the Council must provide for the appointment
of election workers.
Now RECOMMENDATION /CONCLUSION:
Staff recommends that the Council consider adoption of attached
Resolution No. 97 -R -18 declaring the candidates for the primary election
and providing for the appointment of election workers.
FUNDS AVAILABLE: (ACCOUNT NUMBER)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM: YES NO XX
DATE: AGENDA ITEM NO.
Respectfully submitted, Concurrence:
LatiglAf
Kris a A. Storey OF George . McMahon
City Attorney City nager
- r l `
err Susan J. Wadsworth, CMC
City Clerk
KAS •
Attachment
Memo \Agenda - PrimaryElection
•
RESOLUTION NO. 97-R-18
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EDGEWATER, FLORIDA, DECLARING THE
CANDIDATES FOR THE PRIMARY ELECTION FOR CITY
COUNCIL TO BE HELD ON SEPTEMBER 2, 1997;
PROVIDING FOR APPOINTMENT OF ELECTION WORKERS
FOR THE PRIMARY ELECTION BY THE SUPERVISOR OF
ELECTIONS FOR VOLUSIA COUNTY, FLORIDA;
REPEALING RESOLUTIONS IN CONFLICT HEREWITH AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Edgewater, Florida,
has made the following determinations:
1. The qualifying period for the 1997 City Council election
was July 14, 1997, through July 25, 1997.
2. It is necessary for the City Council to forward to the
;ow' Supervisor of Elections a list of City Council candidates for the
September 2, 1997 primary as soon as possible after the close of
the qualifying period.
3. It is necessary for the City Council to provide for the
appointment of election workers.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Edgewater, Florida:
Section 1. The duly qualified candidates for the September 2,
1997 primary election to be held in the City of Edgewater, Florida,
are as follows:
DISTRICT 2
Myron F. Hammond
Dick Jones
Louise A. Martin
Bob Morin
Dennis Vincenzi
DISTRICT 4
John C. Atkinson
Jeanne Delnigro
Judy Lichter
Section 2. The election workers for the September 2, 1997,
primary election shall be appointed by the Supervisor of Elections
for Volusia County, Florida.
Section 3. All resolutions or parts of resolutions in
97 -R -18
Resolution\Election - Primary 1
conflict herewith be and same are hereby repealed.
Section 4. This resolution shall take effect upon adoption.
•
After Motion by XXX and Second by XXX, the vote on this resolution
was as follows:
Mayor Jack H. Hayman, Sr. XXX
Councilman Danny K. Hatfield XXX
Councilwoman Louise A. Martin XXX
Councilman Mike Hays XXX
Councilman David L. Mitchum XXX
PASSED AND DULY ADOPTED this day of August, 1997.
ATTEST: CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA
By:
Susan J. Wadsworth Jack H. Hayman, Sr.
City Clerk Mayor
APPROVED FOR FORM & CORRECTNESS:
Krista A. Storey
City Attorney
97 -R -18
Resolution\Election - Primary 2
5 B
AGENDA REQUEST
Date: 7/28/97
PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS X
CONSENT AGENDA OTHER BUSINESS
ITEM DESCRIPTION /SUBJECT: DOT Utility Relocation Agreement/City Resolution
BACKGROUND: The State of Florida Department of Transportation intends to place a stop
light at the intersection of Falcon Avenue /South Riverside Drive and S.R. 5. The City does not
have to relocate any utilities for the project as designed. However, the agreement and resolution
are required for all DOT projects.
RECOMMENDATION /CONCLUSION: Approve the agreement and pass the resolution.
FINANCIAL IMPACT: -0-
FUNDS AVAILABLE: ACCOUNT NUMBER:
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PRESENTED BY: Terry A. Wadsworth, Director of Utilities
PREVIOUS AGENDA ITEM: YES NO X
Date: Agenda Item No.
Respectfully submitted: Concurrence:
Terry A adsworth George . McMahon
Director of Utilities City anager
TAW:dmc
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 710-01613
CITY RESOLUTION UTILITIES
08/93
UTILITY RELOCATION AGREEMENT
RESOLUTION NO. 97 — R - 19
WPI# PROJECT # STATE RD. COUNTY DOC NO FAP #
5119405 79010 -6510 5 Volusia 1 N/A
A RESOLUTION AUTHORIZING THE CITY'S Mayor TO ENTER INTO AN AGREEMENT,
ON BEHALF OF THE -CITY OF EDGEWATER , FLORIDA, WITH THE FLORIDA DEPARTMENT OF -
TRANSPORTATION FOR THE RELOCATION, CHANGE OR ADJUSTMENT OF THEIR FACILITIES LOCATED ON
STATE ROAD 5 .
WHEREAS, the State of Florida Department of Transportation proposes to construct or reconstruct a part of State Road
5 and
WHEREAS, in order for the State of Florida Department of Transportation to further and complete said project, it is
necessary that certain utility facilities alone, over and /or under said State Road 5 be adjusted, changed or relocated: and
WHEREAS, the State of Florida Department of Transportation having requested the City of Edgewater , Florida, to
execute and deliver to the State of Florida Department of Transportation a Utility Agreement, agreeing to make or cause to be
made adjustments, changes or relocations of said utility facilities as set out in said Agreement, and said request having been duly
k„onsidered;
NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF EDGEWATER ,
FLORIDA:
That (name)Jack H. Hayman, Sr. , (title) Mayor be hereby
authorized and directed to execute and deliver to the State of Florida Department of Transportation a Utility Agreement for the
adjustment, change or relocation of certain utility facilities within the limits of said State Road 5 .
A certified copy of this Resolution be forwarded to the State of Florida Department of Transportation along with the executed
Utility Agreement.
ON MOTION of • , seconded by , the above resolution was introduced
and passed by the City of Edgewater on the day of August , 199 7 .
Mayor /Chairman
Jack H. Hayman, Sr.
ATTEST: Aoprvad for torte and care:tnc e
(Title: Susan J. Wadsworth )
City Clerk
Krist.:: A. Storey
City At tcrncy
RECYCLED PAPER
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 71401427
UTILITY RELOCATION AGREEMENT UTILITIES
07/95
(AT UTILITY OWNER'S EXPENSE) P..ge I of 2
V WPI NO. STATE PROJECT NO. STATE RD. COUNTY DOC NO. FAP NO.
•
'` 5119405 79010 - 6510 5 Volusia 1 N/A
THIS AGREEMENT, made and entered into this day of Auqust
, 199 7 , by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION,
hereinafter called the DEPARTMENT, and the CITY of Edgewater , a municipal corporation, hereinafter referred to as the
UTILITY.
WITNESSETH:
WHEREAS, the DEPARTMENT is constructing, reconstructing or otherwise changing a portion of the State Highway System
designated by the DEPARTMENT as State Project No. 79010 -3510 , Road No. 5 , from Intersection of Falcon Avenue to
, hereinafter referred to as the "Project ", which shall call for the location (vertically and horizontally), protection and /or
relocation and adjustment of the UTILITY OWNER's facilities on said Project, hereinafter referred to as "Relocation Work "; and
WHEREAS, the plans for the said construction, reconstruction or other changes to be made have been reviewed by the
DEPARTMENT and the UTILITY OWNER,
NOW, THEREFORE, in consideration of the mutual covenants hereinafter contained, it is agreed by the parties as follows:
1. The UTILITY OWNER shall make or cause to be made all arrangements for this Relocation Work at its own expense and
IONA accordance with the plans, designs and specifications of the DEPARTMENT for the construction or reconstruction of the Project and
the provisions of the DEPARTMENT's current Utility Accommodation Manual, which, by reference, is made a part of this Agreement.
2. The UTILITY OWNER shall perform all Relocation Work so as to cause no delay to the DEPARTMENT or its contractor
in the prosecution of the Project, and all such Relocation Work shall be done under the direction of the DEPARTMENT's engineer. The
UTILITY OWNER agrees that it will be directly responsible for any legal claims that the Project contractor may initiate due to delays
caused by the Relocation Work; provided, however, the UTILITY OWNER shall not be responsible for delays beyond its control.
3. The UTILITY OWNER agrees to locate (vertically and horizontally), and protect its facilities throughout the Projects life.
The UTILITY OWNER also agrees to relocate its facilities upon the DEPARTMENT's right -of -way according to the terms of the relocation
schedule and the DEPARTMENT's utility permit.
4. The UTILITY OWNER accepts sole responsibility for obtaining all Federal and /or State permits required for this Relocation
work.
5. The UTILITY OWNER shall perform all such Relocation Work either with its own forces or by a contractor paid under a
contract let by the UTILITY OWNER and under the direction of the DEPARTMENT's engineer. The UTILITY OWNER shall neither
proceed with prosecution of the Relocation Work with its own forces nor let a contract of such Relocation Work until it has received the
DEPARTMENT's written authority to proceed.
6. The UTILITY OWNER shall maintain the Relocation Work in good repair in accordance with the DEPARTMENT's current
Ttility Accommodation Manual.
law
7. The DEPARTMENT shall furnish the UTILITY OWNER with all necessary construction plans that are required by the
UTILITY OWNER to facilitate the Relocation Work. The UTILITY OWNER's plans, maps, or sketches showing the Relocation Work
are made a part hereof by reference.
FORM 710-010-27
UTILITIES
07/93
Page 2 of 2
8. To the extent provided by law, the UTILITY OWNER shall indemnify, defend, save harmless and exonerate the
IEPARTMENT, its officers, agents and employees of and from all liability, claim, Toss, damage, cost, charge, expense and demands arising
' of the Relocation Work undertaken by the UTILITY OWNER, its employees, agents, representatives, or subcontractors due in whole,
or in part to conditions, actions, or omissions done or committed by the UTILITY OWNER, subcontractors, employees, agents or
representatives. It is specifically understood and agreed that this indemnification does not cover or indemnify the DEPARTMENT for its
own negligence or breach of contract.
9. The UTILITY OWNER shall inform the DEPARTMENT's engineer in writing when it starts, stops, resumes and finishes
the Relocation Work.
• Y. .. .. _ .. _ .. •. . .. . • .. ... .. .. ... . .. . . • •
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by their duly authorized officers, and their
official seals hereto affixed, the day and year first above written.
UTILITY: CTTY OF EDGEWATER
BY: DATE:
auk Jack H. Hayman, Sr., Mayor ) Approved for form (SEAL) correctness
ATTEST(s):
(Title: Susan J. Wadsworth, City Clerk ) •�--
Krista A. Storey
City Attorney
Recommend Approval by the District Utility Office
BY: DATE:
FDOT Approved as to Form and Legality
BY: DATE:
District General Counsel
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
BY: DATE:
(Title: District Director of Production )
ATTEST(s): (SEAL)
(Title: )
RECYCLED PAPER
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6-A.
AGENDA REQUEST
DATE: July 21, 1997
Sur OTHER
CONSENT August 4, 1997 BUSINESS
PUBLIC HEARING,
ORD., RESOLUTION
ITEM DESCRIPTION /SUBJECT:
Confirm reappointment of Glenn Barnhill as fifth member on Police
Pension Plan Board of Trustees.
•
BACKGROUND:
The Police Pension Board has reappointed Glenn Barnhill to serve
another term. Per Florida Statutes 185.05, as a ministerial duty,
Council is to appoint the fifth member who was selected by the
majority of the other four members of the board of trustees.
RECOMMENDATION /CONCLUSION:
Now Confirm reappointment of Glenn Barnhill as fifth member on Police
Pension Plan Board of Trustees.
FUNDS AVAILABLE: ACCOUNT NUMBER: N/A
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED): --
Previous Agenda Item: YES NO X
Date: Agenda Item No.
Respectfully submitted,
1 ,a!! • _ •
K.t y Sm . h
Recording Secretary
Edgewater Police Pension Plan
Board of Trustees
lsk
Ch. 185 MUNICIPAL POLICE OFFICERS' RETIREMENT TRUST FUNDS F.S. 1995
_ F.S. 1995
i. (3) "Casualty insurance" means automobile public ported in whole or in part by the distribution of premium 185.06 Pow
1. liability and property damage insurance to be applied at tax funds as provided by this chapter or chapter 175, nor (1) The boz
I; the place of residence of the owner, or if the subject is shall any municipality establish a retirement plan for (a) Invest a
a commercial vehicle, to be applied at the place of busi- public safety officers which receives premium tax funds trust fund in ar
ness of the owner; automobile collision insurance; fidel- from both this chapter and chapter 175. insurance come
'ty bonds; burglary and theft insurance; plate glass
65-152: s % �n ' ie -3 o U.ta6 -42. 2. ch. 61-119: s. 1, `!'' in whole or in pz
rnnsurance. pants in the m
(4) 'Division" means the Division of Retirement. 185.04 Actuarial deficits not state obligations.— fund shall be er
(5) 'Enrolled actuary" means an actuary who is Actuarial deficits, if any, arising under this chapter shall ter, and pay t
enrolled under Subtitle C of Title III of the Employee not be the obligation of the state. thereon.
Retirement Income Security Act of 1974 and who is a History. —s. 1b, ch. 28230, 1953. (b) Invest at
member of the Society of Actuaries or the American trust fund in:
Academy of Actuaries. 185.05 Board of trustees; members, terms of 1. Time or
(6) "Multiple peril" means a combination or package office.— state bank inst.
(1) In each municipality described in 185.03 there
policy which includes both property coverage and casu- Corporation, or
alty coverage for a single premium. is hereby created a board of trustees of the municipal by the Federal S
(7) 'Police officer" means any person who is elected, police officers' retirement trust fund, which shall be 2. Obligati(
appointed, or employed full time by any municipality, solely responsible for administering the trust fund. Effec- + guaranteed as
who is certified or required to be certified as a law tive October 1, 1986, and thereafter, the board of trust- f
enforcement officer in compliance with s. 943.1395, who ees shall consist of five members, two cf whom, unless States. Bonds is 3. is vested with authority to bear arms and make arrests, otherwise prohibited by law, shall be legal residents of i 4. Bonds, s
and whose primary responsibility is the prevention and the municipality, who shall be appointed by the legisla-
detection of crime or the enforcement of the penal, crimi- tive body of the municipality, and two of whom shall be ness issued or
nal, traffic, or highway laws of the state. This definition police officers as defined in s. 185.02 who shall be under the laws r
includes all certified supervisory and command person- elected by a majority of the police officers who are mem- nized territory c
nel whose duties include, in whole or in part, the supervi- bers of such plan. The fifth member shall be chosen by Columbia, provic
sion, training, guidance, and management responsibili- a majority of the previous four members, and such per- a. The Corp
ties of full -time law enforcement officers, part -time law son's name shall be submitted to the legislative body of the recognized
enforcement officers, or auxiliary law enforcement offi- the municipality. Upon receipt of the fifth person's rating in one of
cers, but does not include part -time law enforcement name, the legislative body of the municipality shall, as major rating sen
officers or auxiliary law enforcement officers as the same a ministerial duty, appoint such person to the board of b. The boar(
re defined in s. 943.10(6) and (8), respectively. For the trustees as its fifth member. The fifth member shall have 5 percent of its
of this chapter only, "police officer" also shall the same rights as each of the other four members stock of any one
include a public safety officer who is responsible for per- appointed or elected as herein provided and may suc- gate investment
forming both police and fire services. ceed himself or herself in office. Each resident member percent of the ou
(8) "Salary" means the total cash remuneration paid shall serve as trustee for a period of 2 years, unless or the aggreg:
to a police officer for services rendered. sooner replaced by the legislative body at whose pleas- subparagraph at
History. —s. 11, ch. 28230. 1953: s. 1, &L 2982s, 1955; s. 1, at. 59-320; s. 1, ch. ure the member shall serve, and may succeed himself assets.
61-85; s. 7. ch. 79 -380; s. 2, ch. 79 -388; s. 2. ch. 86-42; s. 43. ch. 91-45; s. 40. ch. or herself as a trustee. However, the terms of the mayor,
93 -193: s. 939, ch. 95 -147; s. 14, ch. 95- 154. This paragraph
-- or corresponding chief executive officer of the munici-
P g aph s
pality, and the chief of the police department as mem- participants. Hov
185.03 Municipal police officers' retirement trust
funds; creation; applicability of provisions; participa-
bers of the board of trustees as provided in chapter has a duly enac
tion by public safety officers.— 28230, Laws of Florida, 1953, as amended, together with compliance with
(1) There may be hereby created a special fund to any city manager and member of the legislative body of desire to var}t ti
be known as the "Municipal Police Officers' Retirement the municipality as members of the board of trustees trustees of such
Trust Fund," exclusively for the purposes provided in shall terminate on September 30, 1986. Each police offi- investment proce
this chapter, in each municipality of this state, hereto- cer member shall serve as trustee for a period of 2 years, % a municipal ordin
fore or hereafter created, which now has or which may unless he or she sooner leaves the employment of the where a special
hereafter have a regularly organized police department, municipality as a police officer, whereupon the legisla- adopted prior to C
which now owns and uses or which may hereafter own tive body of the municipality shall choose a successor 30- percent equit
and use equipment and apparatus of a value exceeding in the same manner as an original appointment. Each not be required
$500 in serviceable condition for the prevention of crime police officer may succeed himself or herself in office. investment provi:
and for the preservation of life and property, and which The board of trustees shall meet at least quarterly each shall not be made
does not presently have established by law a similar year. Each board of trustees shall be a legal entity with, ties owned or co
fund. in addition to other powers and responsibilities con- that of the UniteC
(2) The provisions of this act shall apply only to tained herein, the power to bring and defend lawsuits of (c) Issue draft
munici alities or anized and established every kind, nature, and description. retirement trust fu
P 9 pursuant to (2) The trustees shall by majority vote elect from its regulations prescr
ie laws of the state and said provisions shall not apply members a chair and a secretary. The secretary of the drafts shall be cc
111 1101b the unincorporated areas of any county or counties
nor shall the provisions hereof apply to any governmen board shall keep a complete minute book of the actions, the chair and sect
tal entity whose employees are eligible for membership proceedings, or hearings of the board. The trustees shall r. Purposes for whic.
in a state or state and county retirement system. not receive any compensation as such, but may receive a urer or other dep.
(3) No municipality shall establish more than one expenses and per diem as provided by -- - - Paid as permaner
retirement plan for public safety officers which is sup-
History. —s. 2, ch. 28230, 1953; s. 2, ch. 59-320: s.2. ch. 61 -119: s. 4, ch. 86-42
P p y p s. 41 ch. 93 -193: =.94 ch. 95 - 147 . and no money sh<
1352
AGENDA REQUEST
DATE: July 28, 1997
OTHER
CONSENT BUSINESS August 4, 1997
PUBLIC HEARING,
ORD., RESOLUTION
ITEM DESCRIPTION /SUBJECT:
Interlocal Agreement to Provide dispatch services to City of Oak
Hill
BACKGROUND:
The City of Oak Hill has requested the City of Edgewater provide
dispatching services. Previously, the dispatching services have
been provided by Volusia County at no cost, however, the County had
advised the cost to Oak Hill for the upcoming fiscal year would be
$8,000.
Attached are comments from our Police Chief and his staff regarding
providing this service.
RECOMMENDATION /CONCLUSION:
Consider approval of attached Interlocal Agreement with the City of
Oak Hill for dispatching services.
FUNDS AVAILABLE: ACCOUNT NUMBER:N /A based on current level of calls
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED
Previous Agenda Item: YES NO X
Date: Agenda Item No.
Respectfully submitted,
/ d ittA 11 4 1 1
awrence F. Schuma - Georg E. McMahon
,, Chief of Police City anager
lsk
Attachment
DISPATCH SERVICES INTERLOCAL AGREEMENT
fir. THIS INTERLOCAL AGREEMENT made this day of August,
1997, by and between the CITY OF EDGEWATER, FLORIDA, a municipal
corporation, (hereinafter referred to as "Edgewater ") and the CITY
OF OAK HILL, a municipal corporation, (hereinafter referred to as
"Oak Hill ") .
WHEREAS, Oak Hill has requested that Edgewater consider
providing dispatch services to the Oak Hill Police Department; and
WHEREAS, after evaluating the request, Edgewater has
determined that it would be able to provide a professional dispatch
service to Oak Hill without any appreciable impact on Edgewater's
telecommunication staff and system; and
Nur
WHEREAS, Edgewater and Oak Hill have the authority to enter
into this Interlocal Agreement pursuant to Section 163.01, Florida
Statutes.
NOW, THEREFORE, in consideration of the foregoing and the
mutual promises hereinafter expressed, the parties mutually agree
as follows:
1. Edgewater will provide dispatch services for the Oak Hill
Police Department. Dispatch services will not be provided by
Edgewater for fire and rescue services in Oak Hill. Incoming 911
fire and rescue calls from Oak Hill will be transferred by
Now Edgewater to EVAC Ambulance.
2. Edgewater will develop the administrative policies and
procedures necessary to implement the provision of dispatch
services to Oak Hill. Oak Hill shall be responsible for compliance
with the developed policies and procedures.
3. Based on the current level of calls, Edgewater will
provide dispatch services to Oak Hill at no cost. However, Oak
Hill shall be responsible for the cost of all activities, services
and equipment necessary to enable Edgewater to provide dispatch
services, including, but not limited to, the reprogramming of Oak
Hill's radios with Edgewater's EDG1 and EDG2 modules, modifying the
911 system to route Oak Hill's calls to Edgewater, and additional
Agreemnt \Intrlocal- Dispatch
July 28, 1997 1
911 lines into the Edgewater Police Department.
4. This Agreement shall be effective from October 1, 1997,
,, until terminated by either party upon sixty (60) days written
notice. However, Edgewater reserves the right to request a.
renegotiation of the fee arrangement at such time as Edgewater, in
its sole discretion, determines that the level of calls from Oak
Hill has increased to such an extent that it is necessary for
Edgewater to be compensated for the provision of dispatch services.
5. To the extent authorized by law, Oak Hill shall indemnify,
defend, and hold Edgewater harmless from any and all liability,
claims, demands, damages, expenses, fees, fines, penalties, suits,
proceedings, actions, and costs of actions, including reasonable
attorney's fees of any kind or nature arising or growing out of
�1rr►
Edgewater's provision of dispatch services except as shall have
been occasioned by the sole negligence of Edgewater.
6. This Agreement shall be filed with the Clerk of the
Circuit Court of Volusia County, Florida, prior to its
effectiveness.
7. This Agreement is not assignable by either party without
the written permission of the other party.
8. This Agreement may only be amended by a written document
signed by both parties. Any amendment must be filed with the Clerk
of the Circuit Court prior to its effectiveness.
loare 9. If any provision of this Agreement is held to be invalid,
illegal, or unenforceable, that shall not affect or impair the
validity, legality, or enforceability of the remainder of this
Agreement.
10. This Agreement embodies the whole understanding of the
parties. There are no promises, terms, conditions, or obligations
other than those contained herein, and this Agreement shall
supersede all previous telecommunication, representations, or
agreements, either verbal or written, between the parties hereto.
11. This Agreement shall be governed by the laws of the State
of Florida.
"err
12. All notices or other communications hereunder shall be in
Agreemnt\Intrlocal - Dispatch
July 28, 1997 2
writing and shall be deemed duly given if delivered in person or
sent by certified mail return receipt requested and addressed as
`, follows:
If to Edgewater With a Copy to:
City Manager Police Chief
P. O. Box 100 P. O. Box 100
Edgewater, Florida 32132 -0100 Edgewater, Florida 32132 -0100
City Attorney
P. O. Box 100
Edgewater, Florida 32132 -0100
If to Oak Hill:
City Clerk
234 S. US Highway 1
Oak Hill, Florida 32759
\r► IN WITNESS WHEREOF, the parties have caused this Agreement to
be made and entered into the day and year first written above.
ATTEST: CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA
By:
Susan J. Wadsworth Jack H. Hayman, Sr.
City Clerk Mayor
APPROVED FOR FORM & CORRECTNESS:
Krista A. Storey
City Attorney
't✓ ATTEST: CITY COMMISSION OF THE
CITY OF OAK HILL, FLORIDA
By:
Jeaneen Clauss Toretha M. Wood
City Clerk Mayor
'\r
Agreemnt\Intrlocal- Dispatch
July 28, 1997 3
?fie 11 Ijtp
Lam ,' F„,
CITY $1 TER RECEIVED
t ;,Y; JUL_ .1 5 1997
POST OFFICE BOX ' et. ;t ` TER, FLORIDA 32132
(904) 4242 3.a � -04) 424 -2431 CITY M AN A O
Nifty - ER
• LAWRENC " °3a- CHUMAKER
CHIEF OF POLICE
TO: George E. McMahon, City Manager
FROM: Lawrence F. Schumaker, Chief of Police
DATE: July 14, 1997
SUBJECT: FEASIBILITY STUDY OF PROVIDING DISPATCHING FOR THE
CITY OF OAK HILL
1. Please refer to your memorandum dated June 25,1997 requesting a feasibility study
'rsr regarding Oak Hill dispatching.
2. Enclosed please find data from Lieutenant Britain and Telecommunicator Supervisor
Leininger supported by data provided by Police Chief Herrington of Oak Hill.
3. It would seem with the data provided that the Edgewater Police dispatch could provide
a professional dispatch service to the Oak Hill Police Department without any appreciable
impact on our telecommunicators to provide this service.
4. With your approval to provide this service, I will establish a policy and procedure so
that it will be consistent with the essential record keeping for this added responsibility.
'.y
LSK /pt
CITY OF EDGEWATER
City Manager's Office
MEMORANDUM
Nifty
DATE: June 25, 1997
TO: Lawrence F. Schumaker, Chief of Police
FROM: George E. McMahon, City Manager j, '
SUBJECT: Request for feasibility study regarding
Oak Hill dispatching
Please be advised that we have been requested to determine if it is feasible for
the City of Edgewater to absorb the dispatching of Oak Hill. I request that you
Noiry
make a comprehensive study of this to determine the fixed cost, as well as the
continuing cost, and any impact on our dispatching for this service.
Please provide me the results of this feasibility study at your convenience and
we will discuss this further.
GEM:lsk
INTER - OFFICE MEMO
TO: CHIEF LAWRENCE F. SCHUMAKER
FROM: LT W.RBRITAIN ri
DATE: 10 JULY 1997
SUBJECT: OAK HILL DISPATCHING
AS PER YOUR REQUEST WE HAVE RESEARCHED THE FEASIBILITY
OF DISPATCHNG FOR OAK HILL AND BELOW IS A BREAKDOWN OF THE
CALLS THEY SUPPLIED US FOR SIX MONTHS .
DESCRIPTION 6 MONTHS MONTHLY DAILY
ARRESTS 62 10.33 .34
TRAFFIC & CITATIONS 154 12.83 .42
INCIDENT REPORTS 129 21.5 .71
OFFENSE REPORTS 59 4.91 .16
INVESTIGATIONS 131 21.83 .72
WARRENTS 30 5 .16
OFFICER INITIATED CALLS 164 27.33 .91
CRASH REPORTS 7 1.16 .03
MISC 231 38.5 1.28
DISPATCH CALLS 719 119.83 3.99
PX CALLS (APPROXIMATELY) 2000 333.33 11.11
NOTE : MANY OF THESE CALLS ARE ANSWEARED BY OFFICERS IN THE
STATION
BASED ON THE ABOVE INFORMATION I DO NOT FEEL THAT IT WILL
CAUSE ANY EXTRA PROBLEMS TO OUR DISPATCHERS . WE WILL SET POLICY
AND PROCEDURES TO HANDLE CALLS IF THIS IS APPROVED .
ATTACHMENTS
Now
LETTER FROM OAK HILL
MEMO FROM SUPERVISOR LEININGER
TO: LT. BRITTON
REF: OAK HILL POLICE CALLS FOR SERVICE
FROM: CHIEF LINDA HERRINGOTN
slow
ARREST -62
ALARMS -3
MUTUAL -99
CITATIONS -143
TRAFFIC INFORCEMENTINCLUDING CITATIONS ISSUED -154
INCIDENT REPORTS -129
OFFENSE REPORTS -59
INVESTIGATIONS -131
WARRANTS -30
OFFICER INITIATED CALLS-164
CRASH REPORTS -7
S ECRUITY DECKS-1500
OTHER CALLS -231
DISPATCH CALLS -719
1NE CALLS THAT COMES INTO THE STATION AVERAGES- 2000 FOR THE PAST 6 MONTHS.
S S E PLEASE FEEL FREE TO C A L L I F YOU NEED ANY OTHER ]NFCRvATICN .
•
EDGEWATER POLICE DEPT,
INTER - OFFICE MEMO
TO: Chief Schumaker thru I Britain
`err
FROM: Supry Leininger
DATE: 7 -10 -97
SUBJECT: Dispatching for Oak Hill PD
I do not foresee any big problems dispatching for Oak Hill PD.
Oak Hill usually only has one car on day shift and a two man car
working at nights. I checked their area to see how the 800 radio
system performed and I had no problems reaching our department.
There will be no cost to our department to dispatch for them. The
only cost involved will be for Oak Hill PD to re- program their
radios with our EDG1 and EDG2 module. The cost for Oak Hill will
be $350.00. There is no cost to have the phone company change the
911 lines to ring into our department. If a problem arises and we
find we need more than the two 911 lines we have coming into
dispatch, there will be no cost to put additional linos in.
Below is a 6 month list of activity for Oak Hill PD ending June
30, 1997.
•
Arrests - 62 / Alarms - 3 / Mutual aid - 99 / Citations - 143 /
Traffic Enf including citations issued - 154 / Incident reports - 129
Offense reports - 59 / Investigations - 131 / Warrants - 30 /
Crash reports - 7 / security cks - 1500 / other calls - 231 / Dispatched
calls'- 719
We would not be dispatching for the fire department, their dispatch
is handled by EVAC. We would take the 911 call and then transfer to
EVAC. The PD does not respond to fire /rescue calls unless requested
by the fire department
Submitted for your information and disposition
� C Cn
/1
Now.
AGENDA REQUEST
Date: JULY 28. 1997
OTHER
`, CONSENT BUSINESS 08/04/97
PUBLIC HEARINGS,
ORD., RESOLUTION
ITEM DESCRIPTION /SUBJECT:
Approve payment of $6,825.00 (10/1/97 to 9/30/98) for work
related to maintaining, posting and updating the assessment rolls
of the Sewer and Road data base.
BACKGROUND:
CET continues to supported City operations by receiving and
posting the detail payments, of both the Sewer and Road
Assessments, provided by Volusia County on sixty 9 -Track
Magnetic Tapes. Total collections through the County to date have
been $1,293,228 (Sewer assessment 63.33 %) and $585,626 (Road
assessment 31.17%). The City is about to start this process once
again to enable the non - ad valorem collection of these
assessments through the Volusia County Tax Bill.
ire
RECOMMKENDATION /CONCLUSION:
Staff recommends City Council's consideration of this
request to pay $6,825.00 for services for the coming year through
9/30/98.
FUNDS AVAILABLE: ACCOUNT NUMBER 40000. & 30000
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
F.D. NO.: 07 -01
PRESENTED BY: Ferdinand Munoz, Asst. City Manager /Finance Dir.
PREVIOUS AGENDA ITEM: YES NO XX
DATE: AGENDA ITEM NO.
Re ectf ly sub�ed,
lOwe 0' /
Ferdinand Munoz
Asst. City Manager /Finance Director
Concurrence:
George . McMahon
City anager
Copy to: File
FMAGENCET97
COMMUNICATIONS ENGINEERING TECHNOLOGY INC.
July 18, 1997
City of Edgewater
Attn: Fred Munoz
t 1 00 Riverside Dr.
Edgewater, FL 32132
' T x Dear Fred:
g
x Thank ou for the opportunity to once again offer our services to the City of Edgewater for the
Y PP Y again Y g
on -going maintenance of the Sewer and Road Assessment Databases. We are pleased to offer
.7 this service to the City at a price of $6,825.00 for the term beginning October 1, 1997 and
ending September 30, 1998.
F Sw
t y Respectfully,
Wm. (Bill) K. Davis
President
,()iii u f � i { : i r � t l � woot� w(;�� ) , E i , A , ut , i ! [ _,. { ir��i� '` ; ; % r� (r■ 42r, ()O9''
0 1 - 27 97A11:33 RCVD
FIRST AMENDMENT TO POLICE DEPARTMENT
COMPUTER SOFTWARE AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT made this
/. /` L day of
December, 1996, by and between COMMUNICATIONS ENGINEERING
TECHNOLOGY, INC., (hereinafter referred to as "CET "), and the CITY
44sw OF EDGEWATER, FLORIDA
a municipal corporation (hereinafter
referred to as "City ").
WITNESSETH, that the parties hereto have agreed to amend that
certain Agreement between the parties dated December 20, 1993,
such that:
A. ARTICLE 3. TERM OF AGREEMENT is hereby amended to read
as follows:
This First Amendment to Police Department Computer
Software Agreement shall be effective from January 1,
1997, through December 31, 1999.
B. ARTICLE 7. METHOD AND PAYMENT OF FEES is hereby amended
to read as follows:
A. For the twelve month period from January
1, 1997, through December 31, 1997, the CITY
shall pay to CET a monthly fee of three
Now
thousand eight hundred eleven dollars
($ due and payable on the first day
of each month, without invoice, for services
received the preceding month. For the twelve
month period from January 1, 1998, through
December 31, 1998, the CITY shall pay to CET a
monthly fee of four thousand two dollars
($4,002.00) due and payable on the first day
of each month, without invoice, for services
received the preceding month. For the twelve
month period from January 1, 1999, through
December 31, 1999, the CITY shall pay to CET a
monthly fee of four thousand two hundred two
dollars ($4,202.00) due and payable on the
first day of each month, without invoice, for
services received the preceding month.
B. Payment for services provided by CET
beyond the scope of this Agreement shall be
separately invoiced to the CITY by CET and are
due and payable within ten (10) days of
receipt by the City.
C. In all other respects, the terms and conditions of that
-tain Agreement dated December 20, 1993, shall remain in full
farce and effect.
IN WITNESS WHEREOF, the parties have caused this First
CET -1st
December 17, 1996
'7c
AGENDA REQUEST
DATE: July 21, 1997
'`r
OTHER
CONSENT BUSINESS August 4,1997
PUBLIC HEARING,
ORD., RESOLUTION
ITEM DF /SUBJECT:
7
Canceling o rescheduling regular meeting of Monday, September 1,
1997, t Labor Day holiday.
BACKGROUND:
City policy provides for canceling or rescheduling regular meetings
that fall on national holidays.
RECOMMENDATION /CONCLUSION:
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Council's decision. If Council wishes to cancel the September 1,
1997, meeting and items of an urgent nature occur, a special
meeting could be called to take care of that business.
FUNDS AVAILABLE: ACCOUNT NUMBER: N/A
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED):
Previous Agenda Item: YES NO X
Date: Agenda Item No.
Respectfully submitted,
Georg E. McMahon
City anager
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