Loading...
09-15-1997 Voting Order Councilman Mitchum Mayor Hayman Councilman Hatfield Councilwoman Martin Councilman Hays AGENDA CITY COUNCIL OF EDGEWATER SEPTEMBER 15, 1997 7:00 p.m. COMMUNITY CENTER 1. CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE 2. PRESENTATION OF PLAQUE TO JO ANNE SIKES FOR OUTSTANDING SERVICE AS.CITY'S HISTORIAN 3. APPROVAL OF MINUTES (None) 4. CITIZEN COMMENTS REGARDING AGENDA ITEMS ONLY (Other than public hearings) 5. CITY COUNCIL REPORTS 6. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS (None) 7. CONSENT AGENDA A. Request to authorize allowable expenditures from renewal and replacement fund B. Request to purchase copier under State contract C. Request to approve audit report of revenues and expenditures of Florida Dept of Environmental Protection Loan No. 794030 8. OTHER BUSINESS A. Final change order for Florida Shores Roadway Improvement Project Part A B. Issue final pay request to Halifax Paving, Inc. for Florida Shores Roadway Improvement Project Part A C. Final change order for Florida Shores Roadway Improvement Project Part B D. Issue final pay request to Halifax Paving, Inc. for Florida Shores Roadway Improvement Project Part B E. Donation of surplus computers to elementary schools within Edgewater F. Appointment to Land Development and Regulatory Agency due to resignation of Peter Moncure G. Self- Insurance Fund report and discussion 9. GENERAL CITIZEN COMMENTS /CORRESPONDENCE 10 OFFICER REPORTS 11. ADJOURN. NOTE: All items for inclusion on the October 6, 1997, agenda must be received by the City Manager's office no later than 4:30 p.m. Monday, September 29, 1997. Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will need a record of the proceedings and will need to insure that a verbatim record of the proceedings is made. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact City Clerk Susan Wadsworth, 904 - 424 -2407, prior to the meeting. ut'k' F ' € I } ' ' ro - x } ; ' j ' ' ' , a t . . , . - ' ' • f + + t ' Cr- > s f r IF t,x1 r } •i rrf` ,..r '4• j e,j, n f ..�� t i • q t �.'.y. .. =ia ',I - t A '- �' — _ • — • - - . t ' an y 5' ..• : • `l: }` 'f 3' + ',. ,T, EFb�� ; y G� IS " ,C •� y ti F ,... "S1 4 <• _ S Cam' X' :.r ' ° " E ,, 4 V .� ' • # ' / - 111 _ + • 1 - + !!tt ti �,S S c } it ;� 1ry - J J / / e Actr .' • � *.,, ° �* •� /' '4 'd .. ,- = i `� =-j v 000 ''� .. ?T ' 4i �.1/�} .. a l 1 . f 4. , - •` � �. - �r fw ^� , 'ta< "-fit _ E, ,. ' f � ' 3- --∎ �J. , ..... rf i i.,, .4 .i'� `.. - Y .r,,_,„. 1 • y tip /` /: ..r r 2 .� �� . fir y ! S r...—J) fl J © L s >i'a , u. .. — L . .,._ l o. _____.' ristovi t + '� �, .: f} �+.'•!- ..t—x • r fM .�i� _ T ,C% ' 4 1- c d ;ZF e . 1 CID ( l't 1...1,4 -.' .1,-..• L 7,.. -. j a v --1•—• : v * -, ..: i • 2 -_' ^ Lam/ i a {_' �. _r r , r� . e — i R .......„, ,,.:‘,.. /4. ,,,,, _„...,.....„..........„,, .., ri.--_,„ , Q i? v l— C _t �K J i ill 1 • �. --r v 'v o v •' - —�, + ^ fir f ' • •• t p � p • �— �_ 1-` "c ..... may + 1 ;• ' - ` 12- ' ' '' '' -1-411iCiel.--';'s".3 \' jt . 7 �Lv�S — S. 1 .fit■ R"xS3A" ?•{t7 ' • �i•a , --•,--- - i' r ' te � - '-i c r' r � ' ^mss- ,..-"L-:'-'7'—: , \� - •� , J ` s fib: a.' ^' 7,A. AGENDA REQUEST Date: 9/5/97 PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS CONSENT AGENDA X OTHER BUSINESS ITEM DESCRIPTION /SUBJECT: Council Authorization for Allowable Expenditures from Renewal and Replacement Fund BACKGROUND: Bond Resolution 91 -R -42 requires the City Council authorize expenditures from the Renewal and Replacement Fund. Please refer to the accompanying letter from our Consulting Engineers. RECOMMENDATION /CONCLUSION: Staff requests Council approve the attached list which meets Renewal and Replacement Fund criteria for payment. These purchases were made during the year from Operation and Maintenance monies. FINANCIAL IMPACT: $92,744.39 FUNDS AVAILABLE: ACCOUNT NUMBER: Renewal & Replacement Fund 40343 -38145 (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) N/A PRESENTED BY: Terry A. Wadsworth, Director of Utilities PREVIOUS AGENDA ITEM: YES NO X Date: Agenda Item No. Respectfully submitted: Concurrence: •11 ■."1/. • PAN...• "47c � � Terry A. adsworth GeorE. McMahon Director of Utilities City Manager TAW:dmc loirpr Pw.Gm�ts: HARTMAN & ASSOCIATES INC. Puma eCrodkpnR. en eers hydrogeologists, surveyors A4 Glan 4 r t &n, + SCS curve ors & management consultants MKT FiRCS�a Coale C_ Nactm:tit. P.k: J. Richard Vourhecn, RE, mart i, Luke, RSA, Dougai P. Dufresne, P.( , .rL11c.1 Ry l rung, P.E. Richard C. G?pciw4 M P. &• H.uud8 ticl,mikit.Jr.FL RneenckK 9k \IDR LS$pG7 �1 F�; 'Mann) E Odom. Jr„ E.I. G.cry J. ReVc,ir p PL W lli:un D. Muuer. RF riclo c (Zwnun, Pe. • August 11, 1997 HAI #94-276,18 6.18 Tuaolhy A. Ha;huli, F1 Mr. Terry Wadsworth City of Edgewater P.Q. Box 100 Edgewater, Florida. 32132 Subject: Renewal and Replacement Fund Dear Mr. Wadsworth: Per your request, we have undertaken to review porti, s of Resolutions No. 90-R-35 adopted by the City on June 7, 1990, as amended and restated by Resolution No. 9I -R-42 dated July 15. 1991 regarding Renewal and Replacement (R&R) and to report herein our opinion regarding • allowable expenditures. Now Resolution No. 91 -R-42 states that "The money zii the Renewal and Replacement Fund shall be used only for the purposes of (a) paying the cost of extenions, enlargements or additions to, or the replacement of capital assets of the System and emergency repairs thereto, upon the authorization of the governing body of the Issuer and for projects costing in excess of S100,000, approval of the Consulting Engineers, and (b) the transfers to the Reserve Account, if necessary in order to prevent a default in the payment of a the principal or Amortization Tnstallments of and interest on the Bonds." Our understanding with respect to (a) is that such Renewal and Replacement (R &R) funds can be applied to all capital needs of the utility which are related to extensions, enlargements, additions, replacement and emergency repairs. This would include all "soft costs" normally capitalized in addition to actual "hard costs of materials" such as engineering, fees, permits, etc. Therefore, purchases of items which become assets of the utility, including all machinery and equipment, or emergency repairs qualify for funding from the R&R account. This also includes the purchase of items to be inventoried for future use in one of the above peunitted expenditure categories. Examples of permitted expenditures would include: I. Engineering, design, administration and construction costs of distribution, collection, supply, plant or disposal facilities. 201 EAST PINE STREET • surrE 1000 • ORLAND°, FL 32801 TEZEPFxONE (407) 839 -3955 • FAX (407) 839 -3790 - hat0016ao1_coal .ORLANDO FORT NT ERS FORT P1iRC. JACKSONVIT r E . TALLATwsEE • Mr. Terry Wadsworth August 11, 1997 Page 2 2. Costs to acquire facilities which are asso:.ated with extension, enlargement and/or additions to the system_ 3. Rehabilitation of facilities and equipment, replacement of pumps or equipment motors. (If a motor in a truck, or the whole truck, which is owned by the utility needs to be replaced, then funds from the R&R account can be used upon proper authorization and approvals.) 4. Purchase of pipe, materials or equipment placed into inventory for the purpose of one or more of the permitted categories. Should you have any questions or need further assistance, please feel free to call. Very yours, Hartman & Associates, Inc. • I` /- - Harold E. Schmidt, Jr., P.E. Vice president ■HRJvgs /dt/wk/C5 /wadswrth.mhr Concurrence: cc: Marco H. Rocca, C.M.C., HAI Troy E. Layton, P.E., - Georg. McMahon City Manager • A ix FY 1997 Renewals Replacements Date Item Cost Vendor PO Number 11/18/96 Computer 2,299.99 Sams Club 970238 12/3/96 Mud Hog 1,443.97 Space Coast 970422 12/6/96 ABS Pump 2,459.50 ABS Pumps 970674 12/15/96 ABS Pump 2,459.50 ABS Pumps 970719 *,`,,. 12/17/96 Manhole Relining 11,500.00 Infrastructure Impact 970728 1/2/97 ABS Pump 2,459.50 ABS Pumps 970822 1/7/97 Concrete Saw 629.97 Indian River Mower 970614 1/7/97 ABS Pump 2,459.50 ABS Pumps 970856 1/21/97 Hydrants 2,600.00 U.S. Filter 970936 1/27/97 Cargo Van 14,614.00 Regency Dodge 970475 2/3/97 Drumm Scale 2,201.44 Force Flow Equipment 970899 2/24/97 Computer 1,999.00 Circuit City 971108 4/8/97 Air Conditioner 575.00 Servair 972198 5/13/97 Truck 919 13,817.20 Bell Chevrolet 970476 5/13/97 Truck 920 13,817.20 Bell Chevrolet 970476 7/15/97 Utility Trairer 1,000.00 Jacks Tire 972260 7/22/97 Sheave 2,074.19 Invetech /American Bearing 972386 7/24/97 Pumps & Guide Rails 4,040.00 ABS Pumps 972414 7/24/97 Control Panel for L.S. 10 2,600.00 WWPS 972415 7/28/97 Sheaves for IRP 1,579.50 Invetech /American Bearing 971880 7/28/97 Snapper Mower 2,546.70 Indian River Mower 972316 7/29/97 Fiberglass Wet Well 1,800.00 J &H Waterstop 972446 8/4/97 Sheave 2,074.19 Invetech /American Bearing 972515 8/27/97 Computer at Water Plant 3,438.00 Gateway 2000 972649 ow TOTAL 92,744.39 'row • AGENDA REQUEST DATE: September 9, 1997 OTHER CONSENT September 15, 1997 BUSINESS PUBLIC HEARING, ORD., RESOLUTION ITEM DESCRIPTION /SUBJECT: Request to purchase copier under State contract BACKGROUND: The copier now. in use in City Hall was rented under a 36 -month rental agreement which is due to expire 9/30/97. That copier is no longer repairable, per the technician, and copies are a very poor quality. A copier committee was formed, consisting of three employees in City Hall who use the machine extensively, and four different copiers were brought to City Hall on a trial basis. After comparisons, the committee is recommending the Minolta EP 5050 Pro Series Copier be purchased. The purchase of a copier was not budgeted for this fiscal year, however, there are sufficient funds in the Other Government ` Services account to cover this amount. The committee feels it is more fiscally prudent to purchase a copier, rather than to lease or rent one. The cost to purchase under State contract is $9,996. The maintenance, service and supplies program will be $100 a month. RECOMMENDATION /CONCLUSION: Request Council authorize the purchase of the Minolta copier under State contract for use in City Hall. FUNDS AVAILABLE: ACCOUNT NUMBER: 10519 - 56640 (SPECIFY IF BUDGET AMENDMENT IS REQUIRED): Previous Agenda Item: YES NO X Date: Agenda Item No. Respectfully submitted, Geor E. McMahon City Manager lsk Attachments Atie Copytronics INFORMATION SYSTEMS INC. Copiers • Digital Duplicators • Network Systems • Printers • Facsimile PROPOSAL PREPARED EXCLUSIVELY e ft FOR A - - � �_ 1 - _ kT Lisa Kruckmeyer August 4, 1997 Prepared By: Suzan Laumark 569 Beville Road • Daytona, Florida 32119 (904) 788 -5500 • FAX (904) 737 -7343 • www.copytronics.com Jacksonville • Winter Park • Daytona • Brevard Aieo Copytronics INFORMATION SYSTEMS INC. Copiers • Digital Duplicators • Network Systems • Printers • Facsimile •rr Minolta EP 5050 Pro Series Copier * 55 Copy Per Minute Copier with Touch Screen Control * Duplexing System (50 Sheets, up to 11 "x17' ) * Automatic Document Feeder ( Holds up to 50 originals) with Letter / Legal Auto Select * Three Paper Front Loading Paper Drawers Ifte 3,500 Sheet Total Paper Capacity * 50 Sheet Bypass Tray for Manual Feeding ( 50 Sheets ) * 20 Bin Staple / 3 Hole Punch Sorter * Automatic Reduction / Enlargement ( 50% -200% ) * Includes Several Special Features: * Access Code Mode - 26 Accounts * Mixed Original Detection * Low Ozone Emission, Low Noise Level * Energy Save Mode ikory * Book Copy Mode * Booklet Making * Joh Programming * Frame, Center, Margin Erase * Image Shift * OIIP 569 Beville Road • Daytona, Florida 32119 (904) 788 -5500 • FAX (904) 737 -7343 • www.copytronics.com Jacksonville • Winter Park • Daytona • Brevard Copytronics /o INFORMATION SYSTEMS INC. Copiers • Digital Duplicators • Network Systems • Printers • Facsimile Minolta EP 5050 Pro Series Copier Purchase Option • • Purchase Price $ 9,996 e 4 (Suggested Retail Price $ 20,230) Purchase outright or Put 1/3 down, 1/3 after 1 month, and another 1/3 after 2 months Maintenance, Service and Supplies Program * All Toner, Parts and Labor * 10,000 Copies Per Month * Overage at $.013 Per Copy * Regular Maintenance * Guaranteed 4 hr. Response Time (2hrs. Avg. ) * No Risk Guarantee * Service Loaner if Required 100 per month 569 Beville Road • Daytona, Florida 32119 (904) 788 -5500 • FAX (904) 737 -7343 • www.copytronics.com Jacksonville • Winter Park • Daytona • Brevard • ti v W 7 <r :� u W S C. Id x • N ' v h Z < p\ O C C ° a H >' L s � .y V N ;LI `. �. ..�� H N v o o c, (3 h Ot pt `� A W W �� r �� ..) o s; o E W W I1 V l E - N l CA �, a a~ k.- � h • O N v o o 3 '� v 4 -.-,,=-4 0 ),..- I ci.) 0 )_4 cf) ••4 • -;=,..• '- VP cip cn o t d o t 'cs a G4 v , c r4 . E o S 0 p., O 0 a y ti r ; A )- -i r) O g .� y y U �W 0 a' U o o -� VP- c aOO '- �� o L o O W C� , . .c= Ii \ . U U cn Q h 0. Q 0 0 E ✓'* 'tR.;;; , .0,11 • d yam . t'E , , , . 7,77, , 7 . 77, x 7: y„ �._� ".. rr - # �t.i «J« a 5 ;#y .a M `1 k b s `' M Ii , dry ,$ 5 r,a 3 *< r3,:; .; � j.Xt 4v i t � '. 8 - ...51v.: Jp ' ,¢ 4 #.N &M&5° i , . 7. `s 'r t'..b r "' '+ G-� -� 7°i f t.. ^�'"$,` t , ) 4 '>• , s Y'" '� > o ry Y� S Ty rd �` ri Yy�� 1`3�' K }i i � 1 "P� � 5 K 1 y 4'F �" t4 t { ij p Sy , r a �, k i �, S.. to ,( ry f •'-'''.' .r h t -, a ' 14 � ' , y Y `, . � ^c 1! s S j, t ; '} f ", , i —,$'w`+? �r a • � i d � � � x ' ' ` "rz 7 ' 1[a; NY 8 SAM.� �, 1 t t .C;.��', �. Y:'• • ,r Al F ,..• „,.,,,,, 50511 CS/PRO �'OPIER ; c f ! 4 r q y x e s " "A'nt ' r F e' - . =St ' .t R l,, s sxv:i �'°'. i. - -'"T7 rf.. //- .\ lam '� / / / / / �� A-` 3'.x., ` ,. �.� ., ''�ti \ikfit.„,\ /' / 3' g ® !fju Y ( h'a p5 r ;\ �3� )ry3fk� (� t t tt I r'b A t r: u . . f � tt . • k rik s r t, 'r f. ,,,4" �� t • �r , ,} : -y �-t 5 t t x r"` 4‘.. x . ' .'$f 4 u .4.041.A.:. r! Ir f a y .+ 4 . .} a A r r/,f . t y s ' a ' o'-t- tcrcare " -..^. r . s ." { �i r r t t f',j� # _ I ' tigMt''fy 1.'s' 'B t gP.f f t 5 . 1• d i k , r`" d 5,:,,,,,,:,.-...,,,,-<, a 1 -+ t;` x t (�.AY - Vi a' %�F� f S k 4�` h / ,4' .'S. 2 . ' . ' '.;:' .1" j r a 4 a t i i k . .. a t .t S ! .1 t 4 t 1 r of f' ' rPP *( f p t0 r t ' `�' r k ��'s \ \ . i dly :.Cr y� <t mi� v ' .Y . ". s .<%..s.., t' 'tt �``� c '' r 2d . � fr 4 a -wF��f ' r �y,'x .. �i � 7 ,',''� 5 s � , Mr +p� n . r d@ . � � ' ' t r -'- m t '' z' . i' r a i � r . : � • A _ ,i y ,�� i aSa,,;,..'" r i. �r r exec y � t ^}��`; �'� i� �,Y � ' ;. � r�^ � { uJt 4ti a�'� t � y� ° �'j �*4�t 2 % r Gry 1 . � EJ* ,t,.. � t f r 1 j ^. ��i \ ..... , ; >.. .1, tiQ-• ! * i t J f i \� _. .� lG , „ r 4 a � � +� f '" Q e r 'p i t z'n' ' \ ,„:4 " i' , '11 j i „-F,„; qqa :, , \ : . ''' ;:: ',.: 1 ' ' ' ' : :' . S. ' . .:'':1.:W !L. ' 1..,)'''. , . i 33. d, }t .i1 jy I� 4 Y _ Y 2 a 0' ' EPA POLLUTION PREVENTER ' y 6 ; v . 'JF f - 4 - �: � i. a ...-2'� . X r �J A �� � "� / fines u Y SIItZS, factZd1Z 1 �. w », Mir MINOLTA +. t -� ru- mo w.... .. L t .. • 1.. . .. ... r 1 '.. . r.L:.. ' ,t. fy - i . .r . 1 _ ..,.., ,, 4. . .. os cop !er companies offer a guarantee. 4..,... . . . 1 � t , .,. ... .. ,.. � '~� r O nly one as a o- �� .r ove or eave It" Q } w * 6t t":"" s 4 3� ,.... money-hack g r .w vi � } sr...., P° F - ' r �° t2��v ti�` S .,��y '�'!}.�`�Y Y ,,r r a q l M u � rt : �` 'Till ♦ h `T�y ','iii.* k' . L � 7 '- 't to K ✓ "} ', . .*. ( 1 44 � t r .k'bttyle w, , ...-1 . 1,:.:'7% d e.wA� 4,4 / y � r t� y "� 5 , r � 4 y K 4. , . " � � , ,�, If we don't fulfill our responsibilities to you under our wr <;: 4 A r„ r ; ,_ guarantees, yo can ask us to ic up our equipment and you're z �• :, g �Y p p Y '�`g' � r %""• # under no further obl T hat's Right! ay ° Sy, t � . [ t '�+ rye M° a�Fr � �} ' �. ,, ' Copytron will buy out your lease; or if you purchased, Copytronics * 4 , r.. t g wi ll buy back your equipment at the app guaranteed value � '*. . 4 8;0' percentage. And you re free to do business with som ebody else. Thats ,-�� �., ,y Right! 7 \ - t Mtv , h nt R n- rfr � :. f'-'t rig t�„ r a i � � *s,'r .. ^ r Orlando Jacksonville Cocoa Daytona Beach ' ^ (407) 628 -6220 (904) 731 5100 (407) 631-8933 (904) 788 5500 K . / -. s X `: f i et' _ a� al V p�7P ►+� Visit our web s ite at http: / /www.copy tron i cs.com LJ *gar roductivity. Versatility. And endurance. It's all yours in our new EP 5050 CS/Pro, the " Minolta installed 240 new latest addition to Minolta's innovative CS/Pro � copiers, and got us fully trained • Series copiers. ; ' '' and up to speed, all in an The CS stands for customer satisfaction. . ` unbelievable two -week time It's our commitment to you, to deliver perfor- ..,,...• � period. Were very happy" mance, reliability and value. And the EP 5050 '�i' A. Lynn Bertrand has everything it takes— and more — to deliver on , ',i g Long Lstand Lighting Company our promise. d ! SERIFS u I' m impressed. Minolta custom - tailored a program to our specific , y, needs. We get total support — r .' �t�, PERFE(JI' COPIES AND THAT'S three shifts a day, 365 days a year. JUST THE BEGINNING! They do a superior job." i ' „an A Even the toughest, longest, most complex ,. Ra y mond sister �s g � g p St. Josephs ;i o- jobs will be a snap. Produce up to 50,000 copies (at Hospital a fast 55 copies per minute), without adding toner. Add the large capacity paper cassette to " make up to 6,550 copies between / refills. The optional stapler/sorter enables you to staple and/or 3 -hole ` , ,m , % ,' punch complete sets of docu- „'i v / ments — and still maintain top f // ` copy speed. Do more, \ • %, ' -,, more efficiently my ..,,,,,,„ than ever °' 1 N- before! : ,, ; " ' I . . o ', `' Just touch. And go! ! I Auxiliary Pinisninq tOriq .Copy I Basics \ ' i - -" s �` #7r' �� Ready to coov. :`:= ��,A.,� z „ to y, 4uto E�wo - 1 000 +1uto Paper ✓" ,� ` i, f f w_ , r r , h X 3 4 n d k t F { , NonSort Sort Sort & G Z 1 a xry jYtr '' a t p i - ; N. = Stap�e _ '.. : t-I'l-ble- 7;1:4 O� 1 ' y q . t' ... J �{ n A I 6 4 + y a tij 1 n Point, touch, and print with Minolta's ' :,::?- t a r ry LCD display unit. No other system is s ayha qnt , easier or more logical to use. a I _�r ` xi i uk' b f - • a,, ,., o 1 - . f r ` �lll,� ila y V tit � � tl $ y � ;.. . er /' � ,,. ,d 'b+ t E + " df 4' L I . ,, ^ ,, x Sir 5 ,4 h 4 "" ' • ✓ a 4 .-, f fit } '14:,\t, , `' :. ,r Copy up to 6,550 sheets Run big jobs without interruption ry k � :. before adding paper «ith Auto Tray Sw itching means }'ouc Paper Feed Cabinet and have to 4�ollyabout filling or .. the opt tonal Large switching c lsscttes. ' x ' Capacity Cassette, lA `'g z ;� r�'� ` Save time and printing costs N ra , / by producing your own two - � sided booklets, directories, \ and catalogs in- house. \ F�v`` .0 :o� }' co �. 0 ° 4.,. HASSLE -FREE COPYING �' �°° - PAGE AFTER PAGE. Reduce and " "°o precision. Zoom With a 6 paper PP capacity, 550 -sheet a ca aci , enlarge with mrssl rurcc ' Y oull keep getting P erfect copies, long from 50%-200% ..,... after other copiers have shut down. Up in'A,' of 1% cxsss to 400,000 copies before a scheduled increments. Or CLUB ..,,... choose one of service. And you 11 have a lot less nine presets. .A '`' misfeeds thanks to `` 7' R , ,, Produce overhead the EP 5050 s paper C0 PM" and ';%Y' + a> retry mechanism. y oiume o .� 4 4 Minolta's en een Copier NOW M FOR LESS! L, handouts in a si ngle operation. innovative Watch- Get the advantage of features that d��� dog technology once, were only available on large, high - '�= = ' e ® analyzes malfunc- i priced duplicators... Like a huge toner tions and restarts capacity. Auto Start to get you up and i ,� `, the copier automati- comoem it running fast. Two -sided copying to save ® �' , �� cally. If a problem Copiers - you paper and file space. Plus, you can occurs, the optional - make booklets, brochures and catalogs ' 'rry , �B S.M.A.R.T. System _ with ease. , Finished your P Y I documents are ii l, reports it to Use Cover Mode to ` , dealer's service insert special papers for front compare ° automatically s.t + � department So reliable it runs more and back pages and dividers, some ner sorted, stapled and/ .; . ,9 t han two times longer U1050 or 3-hole punched 'G 4 automatically by g automatically. Produce Capacity cure for binding. a ' , " And it lets than other copiers overhead transparencies C0pie 1 ' bet<veenscheduled P arences and 50.00 the technician know service calls. hard -copy leave - behinds. All co pies t� u n. T= �. exactly what parts in one step. Copy different i ee wer and tools to bring to fix the machine on size originals in a single pass. i 30.000: p d r the first call. It even enables you to Zoom from 50% -200 %. COPIES ' Cover Mode handles order toner and supplies right from the Automate standard runs with fr ont and back dividers and ges, copier keypad. Job Memory. The intuitive pa pa e papers & ' S.M A R.T. means no surprises, le LCD touch screen display makes every Automatically. t.,+� downtime. job easy, even for first -time users. PRODUCTIVITY, } VERSATILITY �` • -- MINDING THE .. '��' � l: EIVDIIRANCE. ~ " All at a cost - per - copy so low it's hard 1< y; L'NVIRONMEN7' :sE. to believe. PFt'tE „�i},� AxFtlae oft You can't afford to make any . s �;�' ' r ; rt.� , t t>wt� e,t�~ia,l..riir� r���� f �`�a rvance + � decision about choosing a copier until r _ t , ;�, r `� 2tr _'r ,1 '''.' _ you see Minolta's incredible EP 5050 t �Mf} • x :M -. CS/Pro in action. ��+pr� ?4''_ t� Pl iance , � tC 0.0,0 a'. r paper r g;t'w a es toconductors rmpare our °��� as: 1o de er Ca ac huge Pa 1 . 1 \ , , , , p p ily... ode < life , e oY ton noise • l5050s6550Sheets ; i r "f` + ° ' ems. . '.. . r ` 1i S +44. e•emissions EPA POLLUTION PREVENTER Competitor Copiers 4500 Sheets �� GK r "<' Minolta is the volume leader, F . ' ' GET IT ALL! WITH MINOLTA. with paper capacity features and ` '..1.s.,...:. • options that overwhelm the 7 `.',R`• competition. ,X, ir. it THE EP5050 CSIPRO SERIES COPIER SPECIFICATIONS Type Warm -Up Time Console, Stationary Platen Less than 5 minutes Originals Power Requirements Sheets, books, 3 -D objects 120 V, 60 Hz 'tar Maximum Original Size Dimensions 11" x 17" 29" (W) x 38" (H) x 28" (D) Copy Size Weight 5" x 8" to 11" x 17" Approximately 397 lbs. First Copy Speed Environmentally Friendly Less than 3.8 seconds Organic Photoconductor, Recyclable Materials, Recycled Paper, Magnification Paper Saving Mode 50% to 200% (9 preset or variable) in 1 /10th of 1% increments. The Remote Diagnostics most choices in the industry. S.M.A.R.T. 3000: Unique proactive continuous diagnostics for copier , .`, System well -care. Place service calls through key panel, order toner, supplies. Exposure Automatic (with manual override) Automatic meter reports save time. Special Features Mnitpcoppepeedute Front-Loading Paper Drawers, Automatic Paper Selection, Automatic e 4 55 Magnification Selection, Touch Screen Control Panel, Automatic Paper Feeding System Exposure, up to 140 total available Job Programs, Image Shift, 5 -Way Paper Feed. Automatic feeding from two 500 -sheet paper Frame /Center/Margin Erase, Page Insertion, OHP Interleaving, drawers and one exclusive 2,500 -sheet Tandem Feed Drawer. Manual Energy Save Mode, Page Separation Mode, Copy Track (Dept. Control feeding by means of a 50 -sheet bypass tray (standard). Maximum 6,550 Function), over 1,500 Programmable Zoom Settings, Book Copy Mode, sheets with optional 3,000 -sheet large capacity paper source. Auto TraySwitch, User's Choice Mode, Mixed Original Detection Mode, Dual Original Feeding, Booklet Making, Cover Mode, Auto Start 3-Hole Punch The first copier in its class with a stapler /sorter to offer automatic Function, Original Auto Count. in -line 3 -hole paper punch. In -line process doesn't slow down the copy Options process. 20 -bin capacity, 50 sheets per bin. 20 -Bin Sorter, 20 -Bin 3 -Hole Punch/Stapler /Sorter, 3,000 -sheet Large Stapling Capacity Cassette; Data Controller; S.M.A.R.T. 3000 liar Standard 20 -bin Stapler /Sorter (up to 50 sheets per bin) Environmental Update F «e Multiple Copy As part of its international environmental campaign, 4" g,441% Up to 999 copies Minolta has taken the initiative and is working with the 3 i'. V U.S. government to develop environmental guidelines ;,.t��i. E Multiple -Sheet Bypass that pertain to office equipment. ' "", Integral Manual Feed Table (up to 50 sheets) The EP 5050 is constructed with recyclable parts. In Developing System addition, this copier uses a non - toxic, organic photoconductive drum. A De g Automatic Toner Density Control (ATDC); sounder choice for the environment. Minolta is the first manufacturer with Micro-Toning; velop non -toxic organic photoconductors throughout its product line. They are Automatic Image Density Control (AIDC) capable of photocopying on recycled paper. Furthermore, they are Duplexing System extremely quiet, thus reducing the noise level in your office. 50 sheets, up to 11" x 17" Minolta is the first company in the copier industry to receive the prestigious Blue Angel Mark, awarded by the German government for the Auto Tray Switching production of environmentally friendly products. The EP 5050 meets those Continuous copying of up to 6,550 sheets exacting standards. Printed on Design and specifications subject to change without notice. recycled paper Look for the Minolta GMAP symbol on all aftermarket supplies. .. 4-. Minolta wants to be sure you remain satisfied t , a rnw t r with your Minolta copier long after you make •� your equipment purchase. ‘' - e ' n'.-ItV$ r, Use genuine Minolta aftermarket products recommended by your Minolta dealer and you X11/ can be sure you'll get optimum performance - - - - and the best copy quality. - - t v E MIND lf9 *ARNO ANL Minolta Authorized Dealer NMI MINOLTA Minolta Corporation Office Products Division, 101 Williams Drive, Ramsey, New Jersey 07446 -1293 1. uninhrr 8909 1152 G EW gT 4, THE CITY OF EDGEWATER ■Immt POST OFFICE BOX 100 - EDGEWATER, FLORIDA 32132 -0100 41 ie1 L1T Mayor Jack H. Hayman City Manager George E. McMahon District 1 Councilman Danny K. Hatfield City Attorney Krista A. Storey District 2 Councilwoman Louise A. Martin City Clerk Susan J. Wadsworth District 3 Councilman Michael D. Hays `fir►' District 4 Councilman David L. Mitchum TO: Fred Munoz, Finance Director FROM: Lisa Kruckmeyer, Chairman, Copier Committee DATE: September 5, 1997 SUBJECT: Copier Purchase After reviewing four different copiers, the Committee has decided to recommend the purchase of the Minolta EP 5050 at a State Contract price of $9,996. The cost for the Maintenance, Service and Supplies Program will be $100 per month. The total cost for FY 97 -98 to purchase this copier would be $11,196.00. I am attaching information I received from Copytronics pertaining to the Minolta EP5050. Please let me know a date and time convenient for you to sit down with Copytronics. Now Now 104 NORTH RIVERSIDE DRIVE FAX- (904)424 -2409 SUNCOM 383 -2407 CITY CLERK - (904)424 -2407 . RECEIVED CITY OF EDGEWATER JUN 1 2 1997 MEMORANDUM CITY MANAGER. TO: George E. McMahon, City Manager ''"" FROM: Ferdinand Munoz, Assistant City Manager/Finance Director RE: New Copier Purchase Committee DATE: June 12, 1997 Our present 36 month copier rtal of the Ricoh FT6750 will expire on 9/30/97 and we need to work on replacing it with a new copier. The $200 per month (does not include a per copy excess cost) rental payments will continue through 1/1/98 because the first payment was not made until 1/26/95. I recommend that a three person committee be established that will review the best copier to buy, lease or rent. I suggest that Sue (she is agreeable to this) from your office, along with someone from the City Clerk's Office and the Engineering Department make up the committee. From Finance, I will do the financial analysis on the various options, with the City Attorney reviewing the contract terms. 1 believe that a Digital Copier should be looked at as a starting point. I estimate the cost to be in the $10,000- $12,000 range. cc: Susan Wadsworth, City Clerk _ Kyle Fegley, City Engineer • AGENDA REQUEST Nor Date: September _ 10, 1997 NEW UNFINISHED CONSENT Sept. 15, 1997 BUSINEJS -- BUSINESS PUBLIC (HEARING RESOLUTIOMd -- ORDINANCE ITEM DESCRIPTION /SUBJECT: Approve audit report of the revenues and expenditures of the Florida Department of Environmental Protection Loan (F'DEP Loan No. 794030). BACKGROUND:g The City of Edgewater entered into a loan agreement with the 'fir Florida Department of Environmental Protection for the purpose of construction of effluent transmission facilities. From December 2, 1991 to March 18, 1997 the City drew upon these loan fund; to pay expenditures associated with ' project. The project has h �.he roiec. �t. r�, been completed and the required audit report has been prepared b_,- Ernst & Young LLP and included with this request. The audit was given a "clean opinion". RECOMMENDATION /CONCLUSION: Accept the audit report as prepared so that the report can be forwarded on to the Florida Department of Enviironmenita? Protection to close out the project.. FUNDS AVAILABLE: ACCOUNT NUMBER: N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) No PRESENTED BY: Ferdinand Munoz, Asst. City Man. /Finance Director Now PREVIOUS AGENDA ITEM: YES NO XX DATE: AGENDA ITEM NO. Re _�ectf _ l lyzubmi ted Ferdinand 1.unoZ Asst. City Man. /Finance Director Concurrence: Georg/ E. McMahon City Aanager City of Edgewater, Florida Florida Department of Environmental Protection Loan Loan No. 794030 Statement of Loan Revenues and Expenditures — Budget and Actual December 2, 1991 through March 18, 1997 .r OW WO City of Edgewater, Florida Florida Department of Environmental Protection Loan Loan No. 794030 Statement of Loan Revenues and Expenditures— Budget and Actual December 2, 1991 through March 18, 1997 Contents .r Report of Independent Auditors 1 Statement of Loan Revenues and Expenditures— Budget and Actual 2 i ` Notes to Statement of Loan Revenues and Expenditures— Budget and Actual 3 Report of Independent Auditors on Compliance 4 Report of Independent Auditors on Internal Control 5 en ON NE El ERNST & YOUNG L L I- ■ Certified Public Accountants ■ Phone: 407 872 6600 Suite 1700 390 North Orange Avenue Orlando, Florida 32801-1671 Report of Independent Auditors Honorable Mayor, City Commissioners and City Manager i• City of Edgewater, Florida We have audited the statement of loan revenues and expenditures— budget and actual of the City via of Edgewater, Florida, Florida Department of Environmental Protection Loan No. 794030, for the period from December 2, 1991 through March 18, 1997. This statement is the responsibility of the City of Edgewater, Florida's management. Our responsibility is to express an opinion on this statement based on our audit. We conducted our audit in accordance with generally accepted auditing standards and ow Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the special purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the special purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall special purpose financial statements presentation. We believe that our audit provides a reasonable basis for our opinion. we As discussed in Note 1, the accompanying special - purpose financial statements have been prepared for the purpose of complying with the rules and regulations of the Florida Department of Environmental Protection and are not intended to be a presentation in conformity with generally accepted accounting principles. .• In our opinion, the statement of loan revenues and expenditures— budget and actual referred to above presents fairly, in all material respects, the loan revenues and expenditures— budget and actual of the City of Edgewater, Florida, Florida Department of Environmental Protection Loan No. 794030 for the period from December 2, 1991 through March 18, 1997, on the basis of accounting described in Note 1. IN In accordance with Government Auditing Standards, we have also issued a report dated May 30, 1997 on our consideration of the City of Edgewater, Florida's internal control structure and a report dated May 30, 1997 on its compliance with laws and regulations. This report is intended solely for the information and use of the City of Edgewater and the Florida Department of Environmental Protection. This restriction is not intended to limit the �.. distribution of this report, which is a matter of public record. •14.1.42,t you.71.1.P May 30, 1997 Ernst &Young [[1' is a member of Er &Young International, td. 1 r L woe City of Edgewater, Florida �- Florida Department of Environmental Protection Loan Loan No. 794030 Statement of Loan Revenues and Expenditures— Budget and Actual December 2, 1991 through March 18, 1997 "' Budget (1) Actual Revenues: State of Florida $18,578,811 $1 8,578,811 a• Total revenues 18,578,811 18,578,811 Expenditures: Administration allowance 74,100 74,100 Contingencies _ — r. Loan repayment reserve 214,304 214,304 Design allowance 885,000 885,000 Technical services 368,567 368,567 Loan service fee 387,365 387,365 Construction and demolition 16,237,601 16,237,601 Project performance certification — — ,■„ Capitalized interest 411,874 411,874 Total expenditures 18,578,811 18,578,811 Excess of revenues over expenditures $ — $ — (1) Source: Amendment #2 dated March 18, 1997 See accompanying notes. .r ale 2 City of Edgewater, Florida Florida Department of Environmental Protection Loan Loan No. 794030 Notes to the Statement of Loan Revenues and Expenditures— Budget and Actual December 2, 1991 through March 18, 1997 1. Basis of Presentation The City of Edgewater, Florida (the City) is a political subdivision of the State of Florida. The 11111` City provides a full complement of municipal services, except for certain education, health and welfare services which are administered by other governmental entities. Included among these services are water and sanitary sewer services accounted for in the City's Water and Sewer Fund. The City has completed a project to construct effluent transmission facilities. Funding of this project was provided by a loan from the Florida Department of Environmental Protection (DEP). is This statement of loan revenues and expenditures— budget and actual is prepared on the basis of accounting practices prescribed by the Florida Department of Environmental Protection in order to comply with an agreement between the City and DEP dated December 2, 1991. This statement of loan revenues and expenditures— budget and actual covers only the project described in the loan agreement and it is not representative of the City of Edgewater or the City's Water and ,., Sewer Fund taken as a whole. 2. Contingency The loan revenue amount received from the DEP is subject to audit and adjustment. If any expenditures are disallowed by the DEP as a result of such an audit, any claim for reimbursement r to the DEP would become a liability of the City. In the opinion of management, all loan expenditures are in compliance with the terms of the loan agreement and Chapter 17 -503 of the Florida Administrative Code. OW WO MID 3 El ERNST &YOUNG LLP ■ Certified Public Accountants ■ Phone: 407 872 6600 Suite 1700 390 North Orange Avenue Orlando, Florida 32801-1671 Report of Independent Auditors on Compliance Honorable Mayor, City Commissioners and City Manager "' City of Edgewater, Florida We have audited the statement of loan revenues and expenditures— budget and actual of the City No of Edgewater, Florida, Florida Department of Environmental Protection Loan No. 794030, for the period from December 2, 1991 through March 18, 1997, and have issued our report thereon dated May 30, 1997. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the statement of loan revenues and expenditures— budget and actual is free of material misstatement. min Compliance with laws, regulations, contracts and loans applicable to the City of Edgewater, Florida is the responsibility of the City of Edgewater, Florida's management. As part of obtaining reasonable assurance about whether the statement of loan revenues and expenditures — budget and actual is free of material misstatement, we performed tests of the City of Edgewater, Florida's compliance with loan requirements and Chapter 17 -503 of the Florida Administrative Code insofar as they relate to accounting matters. However, our objective was not to provide an opinion on overall compliance. The results of our tests disclosed no instances of noncompliance that are required to be reported herein under Government Auditing Standards. This report is intended solely for the information and use of the City of Edgewater and the Florida Department of Environmental Protection. This restriction is not intended to limit the distribution of this report, which is a matter of public record. )/144..•at 34- yo.1.71.1.P May 30, 1997 4 Ernst &Young i i i' is a member of Ernst & Young International, Ltd. err El E RNST & YOUNV LLP ■ Certified Public Accountants ■ Phone: 407 872 6600 Suite 1700 390 North Orange Avenue ars Orlando, Florida 32801 -1671 Report of Independent Auditors on Internal Control Honorable Mayor, City Commissioners and City Manager City of Edgewater, Florida We have audited the statement of loan revenues and expenditures— budget and actual of the City of Edgewater, Florida, Florida Department of Environmental Protection Loan No. 794030, for the period from December 2, 1991 through March 18, 1997, and have issued our report thereon dated May 30, 1997. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the statement of loan revenues and expenditures— budget and actual is free of material misstatement. The management of the City of Edgewater, Florida is responsible for establishing and •• maintaining an internal control. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control policies and procedures. The objectives of an internal control structure are to provide ••• management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of the statement of loan revenues and expenditures— budget and actual in accordance with the rules and regulations of the Department of Environmental Protection. Because of inherent limitations in any internal control, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of internal control to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. In planning and performing our audit of the statement of loan revenues and expenditures — budget and actual of the City of Edgewater, Florida for the period from December 2, 1991 NMI through March 18, 1997, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to determine our auditing procedures for the purpose of expressing our opinion on the statement ""• of loan revenues and expenditure— budget and actual and not to provide an opinion on the internal control. Accordingly, we do not express such an opinion. .. 5 Ernst &Young rrN is a member of Ernst &Young International, Ltd. ww Our consideration of the internal control would not necessarily disclose all matters in the internal control that might be material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a condition in which the design or 4 ,,,, operation of one or more of the internal control components does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the statement of loan revenues and expenditures— budget and actual being audited may occur and ei not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving internal control and its operation that we consider to be material weaknesses as defined above. NIP However, we noted other matters involving internal control and its operation that we have reported to the management of the City of Edgewater in a separate letter dated December 18, 1996. This report is intended solely for the information and use of the City of Edgewater and the Florida Department of Environmental Protection. This restriction is not intended to limit the distribution of this report, which is a matter of public record. y of.471.1.P May 30, 1997 r OW w OW 6 r• •. AGENDA REQUEST Date: 8/29/97 ti,,,. OTHER PUBLIC CONSENT BUSINESS 9/15/97 HEARING RESOLUTION ORDINANCE ITEM DESCRIPTION /SUBJECT; Final Change Order for the Florida Shores Roadway Improvement Project - Part A (see attachment). BACKGROUND: The final construction quantities have been adjusted to reflect as- built conditions, and as a result the City realizes a decrease to the Part A contract (entered into agreement with Halifax Paving, Inc.) in the amount of $858,250.14. RECOMMENDATION: Approve the deductive change order and as a result establish Halifax Paving, Inc.'s Part A final contract amount as $10,799,753.68. FUNDS AVAILABLE: ACCOUNT NUMBER: Fund 30 (Roadway Improvements). Fund 48 (Stormwater Management) lofty (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) Decrease as described above PRESENTED BY: Kyle Fegley, City Engineer PREVIOUS AGENDA ITEM: YES DATE: AGENDA ITEM NO. Respectfully submitted: Concurrence: y e W. - • - George/E. McMahon C' y En% City Manager N.•• KW F /rsm SECTION 00843 CHANGE ORDER FORM CITY OF EDGEWATER Now Project: City of Edgewater Florida Shores Road Improvements Part A -Final Change Order CHANGE ORDER NO. 12 DATE: August 27. 1997 CONTRACT DATE: September 12, 1995 The following changes are hereby made to the CONTRACT DOCUMENTS: Original CONTRACT PRICE $ 12,567.885.00 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER $ 11.658,003.82 Net (tee) (Decrease) Resulting from this CHANGE ORDER $ 858,250.14 The current CONTRACT PRICE including this CHANGE ORDER $ 10,799,753.68 ORIGINAL CONTRACT TIME (Final Completion): 450 days Date: 12 -11 -96 Current CONTRACT TIME adjusted by previous CHANGE ORDERS (increased by 205 days) Date: 7 -19 -97 Net Increase Resulting from this CHANGE ORDER Days 0 Current CONTRACT TIME (Final Completion) including this CHANGE ORDER Date: 7 -19 -97 CHANGES ORDERED: I. GENERAL. This change order is necessary to cover changes In the work to be performed under this Contract. The GENERAL CONDITIONS, 111110• SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all parts of the Project Manual listed in Article 1, Definitions, of the GENERAL CONDITIONS apply to and govern all work under this change order. Change Order No. 12 II. REQUIRED CHANGES: Adjust final quantities to reflect as -built conditions. Attached schedule of values is the supporting document for Halifax Paving Inc.'s final pay request substantiating the actual quantities of roadway and +— drainage improvements. delineating each element of construction and the respective units installed. III. JUSTIFICATION: Pursuant to the project manual a final adjustment of accounts is required in the form of a final statement to account for additions or deductions to the contract amount. Acknowledgment: The aforementioned change, and work affected thereby, is subject to all provisions of the original contract not specifically changed by this Change Order; and it is expressly understood and agreed that the approval of the Change Order shall have no effect on the original contract other than matters expressly provided herein. The change to the contract amount represents the final quantity adjustments of construction services provided by Halifax Paving, Inc., which meet construction - standards as established in the contract specifications for Florida Shores Roadway Improvements Part A project. RECOMMENDED BY: ENDORSED BY: City Engineer Quentin L. Hampton Associates, Inc. Consulting Engineer By: Signature Date Sig ure Date Title: City Engineer Title: y'4/5 ACCEPTED BY: Contractor By: Signature Date Title: Change Order No. 12 APPROVED BY: ATTEST: By: By: Signature Date Signature Date w Title: Mayor Title: City Clerk Change Order No. 12 * *Billing Estimate ** Halifax Paving, Inc. Pay Page No. 1- P 0 BOX 730549, ORMOND BEACH, FL 32173 -0549 Application Date Terms Contract 860 HULL ROAD, ORMOND BEACH, FL 32174 +++++++++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ PHONE 904-676-0200 FAX 904-676 -0803 I 25 121 Aug 1997 I NET 30 I 9607 +++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ INVOICE # 632 PERIOD ENDING 08 -19 -97 PREPARED BY Project Location +++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + ++ + + ++ Customer 4000 9607 I I CITY OF EDGEWATER I FLA SHORES ROADWAY IMPROV I I P 0 BOX 100 I I EDGEWATER, FL 32032 I EDGEWATER, FL 32141 I +++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ +++++++++++++++++++++ + + + + + + + + + + + + + ++ + + + + + + + + + + + + +.'. '++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + +++ + ++ + + + + + + + + + + + + + ++ .. + + + + + + + + + + + + ++ Estimated Previous Current ToDate Unit Current To Date Bid Item Description UOM Quantity Quantity Quantity Quantity Price Amount Amount + + + + + + + +++ + + + + + + + + + + + + + + + + + + ++ + + ++ + + + + + + + + + + ++ + + + + + + + + + ++ + + + ++ + + + + ++ + + + + + + + + + + ++ + + + ++ + + + + + ++ + + ++ ++ + + + ++++ + + + ++ ++ ++ + + ++ 2.01 Construction Recordi LS 1.0000 1.0000 0.0000 1.0000 120000.0000 0.00 120,000.00 2.02A 1.25" Type I A.C.S.0 SY 480000.0000 423185.0700 47107.9300 470293.0000 2.5000 117,769.83 1,175,732.52 2.04 4" Compacted Shell SY 140000.0000 61542.0000 - 354.0000 61188.0000 2.0000 - 708.00 122,376.00 2.05A Earthwork(Incl comp LF 204000.0000 213247.8340 - 11181.8340 202066.0000 12.8500 - 143,686.57 2,596,548.13 2.05B SWALES LF 1116.0000 1116.0000 0.0000 1116.0000 4.2800 0.00 4,776.48 4.04 6" Soil Cement Base SY 500000.0000 442140.2790 52201.7210 494342.0000 3.4800 181,661.99 1,720,310.16 11 Sodding SY 670000.0000 590327.5519 4689.0000 595016.5519 1.0400 4,876.56 618,817.22 x:12 Seed & Mulch SY 50000.0000 9763.0500 0.0000 9763.0500 0.2500 0.00 2,440.76 2.13 Concrete Driveway (6 SY 40000.0000 9542.1700 4.1700 9546.3400 14.9500 62.34 142,717.80 2.13A CONC DRIVEWAY 4" FIB SY 1.0000 41813.9000 758.0000 42571.9000 13.9500 10,574.10 593,878.01 4.01A 12" Driveway Culvert LF 77600.0000 48007.9185 170.0815 48178.0000 4.8500 824.90 233,663.30 4.01B 15" DRIVEWAY PIPE LP 395.0000 2162.0000 120.0000 2282.0000 14.1000 1,692.00 32,176.20 4.012 CITY BORROWED MATERI LS 1.0000 1.0000 0.0000 1.0000 22805.1300 0.00 22,805.13 A4.O1Z CITY USED MATERIALS LS 1.0000 1.0000 0.0000 1.0000 25944.7900 0.00 25,944.79 A4.01.Z CITY USED MATERIALS LS 1.0000 1.0000 0.0000 1.0000 13821.0400 0.00 13,821.04 2.16 Manhole Elevation Ad EA 550.0000 595.0000 1.0000 596.0000 355.0000 355.00 211,580.00 2.18 Expose Existing Util LS 1.0000 1.0000 0.0000 1.0000 45000.0000 0.00 45,000.00 2.19 Relocation of Public LS 1.0000 1.0000 0.0000 1.0000 25000.0000 0.00 25,000.00 2.50A Valve Box Adjustment EA 530.0000 755.0000 - 9.0000 746.0000 100.0000 - 900.00 74,600.00 2.608 6" PR160 PVC Potable LF 1250.0000 353.0000 0.0000 353.0000 10.0000 0.00 3,530 - 00 2.60C 3 "PR160PVC Reclaimed LF 2500.0000 665.0000 0.0000 665.0000 7.5000 0.00 4,987.50 2.60D 6 "PR160PVC Reclaimed LF 1250.0000 476.0000 0.0000 476.0000 10.0000 0.00 4,760.00 2.62E 1" reclaimed(pur) ne EA 125.0000 2.0000 0.0000 2.0000 215.0000 0.00 430.00 2.64 Ductile Iron Fitting LBS 5000.0000 1961.1189 0.0000 1961.1189 1.8000 0.00 3,530.01 2.67 Remove & Dispose of CY 1000.0000 540.0000 0.0000 540.0000 10.0000 0.00 5,400.00 Total Roadway Improvements 172,522.15 7,804,825.05 . * *Billing Estimate ** Halifax Paving, Inc. Pay Page Ng. -2- P 0 BOX 730549, ORMOND BEACH, FL 32173 -0549 Application Date Terms Contract 860 HULL ROAD, ORMOND BEACH, FL 32174 +++++++++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ PHONE 904-676-0200 FAX 904-676-0803 I 25 121 Aug 1997 I NET 30 I 9607 I +++++++++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ INVOICE # 632 PERIOD ENDING 08 -19 -97 PREPARED BY Project Location NOW +++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ Customer 4000 9607 I I CITY OF EDGEWATER I FLA SHORES ROADWAY D5PROV I I P O BOX 100 EDGEWATER, FL 32032 I EDGEWATER, FL 32141 +++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ +++++++++++++++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ +- r+ r--- r_ + + + + + + + + + + + + + + + + + + + + ++ :..: + + + + + + + + + + ++ Estimated Previous Current ToDate Unit Current To'Date Bid Item Description UOM Quantity Quantity Quantity Quantity Price Amount Amount + + + + + + + + ++ + + + + + + + + + + + + + + + + + + ++ + + ++ + + + + ++ + + + + ++ +++ ++ + + + +++ + + + + + ++ + + ++ + + + ++ + + + + + ++ .. + + + + + + + + ++ + + + + + + + + + + + ++ + + + + + + + + + + + ++ 3.01 Retention Ponds CY 135000.0000 135000.0000 0.0000 135000.0000 3.0000 0.00 405,000.00 3.03 Sodding (Ponds) SY 236000.0000 304724.9700 - 4452.6731 300272.2969 1.0400 - 4,630.78 312,283.19 3.02 Underdrain LF 26000.0000 888.0000 0.0000 888.0000 26.0000 0.00 23,088.00 3.02A UNDERDRAIN - 12" EA 1323.0000 3667.0000 - 416.0000 3251.0000 21.0000 - 8,736.00 68,271.00 3.02E UNDERDRAIN - 12" EA 1.0000 0.0000 416.0000 416.0000 19.0000 7,904.00 7,904.00 3.02C UNDERDRAIN CREDIT FT 408.0000 408.0000 0.0000 408.0000 - 26.0000 0.00 - 10,608.00 .10 12" RCP Drainage Pip LF 850.0000 2400.0000 0.0000 2400.0000 19.5000 0.00 46,800.00 .11 15" RCP Drainage Pip LF 5650.0000 5134.0000 44.0000 5178.0000 19.5000 858.00 100,971.00 3.12 18" RCP Drainage Pip LF 19500.0000 4863.0000 0.0000 4863.0000 20.0000 0.00 97,260.00 3.13 24" RCP Drainage Pip LF 5825.0000 4800.0000 0.0000 4800.0000 25.0000 0.00 120,000.00 3.14 30" RCP Drainage Pip LF 1350.0000 1210.0000 - 128.0000 1082.0000 31.0000 - 3,968.00 33,542.00 3.15 36" RCP Drainage Pip LF 1150.0000 104.0000 0.0000 104.0000 40.0000 0.00 4,160.00 3.19 14 "x23 "ERCP Drainage LF 1050.0000 17342.0000 135.0000 17477.0000 22.5000 3,037.50 393,232.50 3.19A 12 X 18 R.C.P. LF 144.0000 2232.0000 0.0000 2232.0000 20.0000 0.00 44,640.00 3.19B 19 X 30 E R C P LF 216.0000 912.0000 - 72.0000 840.0000 31.0000 - 2,232.00 26,040.00 3.20A 12" CONC COLLARS EA 1.0000 13.0000 0.0000 13.0000 350.0000 0.00 4,550.00 3.20B 15" CONC COLLARS EA 1.0000 5.0000 0.0000 5.0000 370.0000 0.00 1,850.00 3.40A Type C EA 23.0000 63.0000 7.0000 70.0000 1050.0000 7,350.00 73,500.00 3.408 Type D EA 8.0000 5.0000 - 1.0000 4.0000 1450.0000 - 1,450.00 5,800.00 3.40C TYPE D CONF.STRUCT. EA 1.0000 10.0000 1.0000 11.0000 1700.0000 1,700.00 18,700.00 3.41 Manholes, Type P and EA 40.0000 8.0000 0.0000 8.0000 1200.0000 0.00 9,600.00 3.42C TYPE C CONTR. STR. W EA 10.0000 80.0000 - 1.0000 79.0000 1360.0000 - 1,360.00 107,440.00 3.42D TYPE D CONTR. STRUC. EA 1.0000 9.0000 0.0000 9.0000 1735.0000 0.00 15,615.00 3.44E Sheet 235 - 34th St. LS 1.0000 0.3600 0.0000 0.3600 10800.0000 0.00 3,888.00 3.47A Sheet 33 - 26th St. LS 1.0000 1.0000 0.0000 1.0000 14400.0000 0.00 14,400.00 3.478 Sheet 66 - Kumquat D LS 1.0000 1.0000 0.0000 1.0000 14400.0000 0.00 14,400.00 3.47C Sheet 89 - Lime Tree LS 1.0000 1.0000 0.0000 1.0000 14400.0000 0.00 14,400.00 .48A Sheet 187 - 26th St. LS 1.0000 1.0000 0.0000 1.0000 16200.0000 0.00 16,200.00 NSW * *Billing Estimate ** • Page No. -3- Halifax Paving, Inc. Pay P 0 BOX 730549, ORMOND BEACH, FL 32173 -0549 Application Date Terms Contract 860 HULL ROAD, ORMOND BEACH, FL 32174 +++++++++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ PHONE 904 -676 -0200 FAX 904-676 -0803 I 25 1 21 Aug 1997 1 NET 30 I 9607 I +++++++++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ INVOICE # 632 PERIOD ENDING 08 -19 -97 PREPARED BY Project Location +++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ Customer 4000 1 9607 CITY OF EDGEWATER 1 FLA SHORES ROADWAY IMPROV P 0 BOX 100 EDGEWATER, FL 32032 1 EDGEWATER, FL 32141 +++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ Estimated Previous Current ToDate Unit Current To Date Bid Item Description UOM Quantity Quantity Quantity Quantity Price Amount Amount + + + + + + + + ++ + + + + + + + + + + + + + + + + + + ++ + + ++ + + + + + + + + + + ++ + + + + + + + + + ++ + + + + + + + + + ++ ++ + + + + + + + + ++ + + + + + + + + + + ++ + + + + + + + + ++ + ++ + + + + •+ + + + + + +• 3.48E Sheet 192 - 30th St LS 1.0000 1.0000 0.0000 1.0000 24000.0000 0.00 24,000.00 3.49A Sheet 86 - 22nd Str LS 1.0000 2.0000 0.0000 2.0000 18000.0000 0.00 36,000.00 3.49B Sheet 90 - 26th Stre LS 1.0000 1.0000 0.0000 1.0000 18000.0000 0.00 18,000.00 3.49C Sheet 95 - 30th Stre LS 1.0000 1.0000 0.0000 1.0000 27000.0000 0.00 27,000.00 3.50A Sheet 45 - Hibiscus LS 1.0000 1.0000 0.0000 1.0000 27000.0000 0.00 27,000.00 3.52A Sheet 51 - Roberts R LS 1.0000 0.0000 1.0000 1.0000 22000.0000 22,000.00 22,000.00 53 CANAL CROSSING DTL D LS 1.0000 1.0000 0.0000 1.0000 15900.0000 0.00 14111 1.53A Sheet 230 - Woodland LS 1.0000 1.0000 1.0000 2.0000 15900.0000 15,900.00 31,800.00 3.53B Sheet 231 - 30th Str LS 1.0000 2.0000 - 1.0000 1.0000 24800.0000 - 24,800.00 24,800.00 3.53C Sheet 240 - 26th Str LS 1.0000 1.0000 0.0000 1.0000 15900.0000 0.00 15,900.00 3.53D Sheet 244 - Vista Pa LS 1.0000 1.0000 0.0000 1.0000 15900.0000 0.00 15,900.00 3.54A Sheet 241 - Unity Tr LS 1.0000 1.0000 0.0000 1.0000 18600.0000 0.00 18,600.00 3.54E Sheet 244 - Unity Tr LS 1.0000 1.0000 0.0000 1.0000 18600.0000 0.00 18,600.00 3.54C Sheet 258 - Silver P LS 1.0000 1.0000 0.0000 1.0000 18600.0000 0.00 18,600.00 3.54D Sheete 258 - Tamarin LS 1.0000 1.0000 0.0000 1.0000 18600.0000 0.00 18,600.00 3.55A Sheet 46 - 26th Stre LS 1.0000 3.0000 0.0000 3.0000 19500.0000 0.00 58,500.00 3.58 CANAL CROSS 024 /E 2- LS 1.0000 1.0000 0.0000 1.0000 23000.0000 0.00 23,000.00 3.58A Sheet 27 - Fern Palm LS 1.0000 1.0000 0.0000 1.0000 23000.0000 0.00 23,000.00 3.60 Expose Existing Util LS 1.0000 1.0000 0.0000 1.0000 20000.0000 0.00 20,000.00 3.61 RIP RAP CY 8.0000 332.0000 0.0000 332.0000 195.0000 0.00 64,740.00 Total Drainage Improvement 11,572.72 2,494,866.69 5.00 GRAVITY SEWER C /0 #7 LS 1.0000 1.0000 0.0000 1.0000 17740.0000 0.00 17,740.00 0.00 17,740.00 Total GRAVITY SEWER C/O #5 BIKE PATH LS 1.0000 1.0000 0.0000 1.0000 42840.0000 0.00 42,840.00 r * *Billing Estimate ** Page No. -4- Halifax Paving, Inc. Pay P 0 BOX 730549, ORMOND BEACH, FL 32173 -0549 Application Date Terms Contract 860 HULL ROAD, ORMOND BEACH, FL 32174 +++++++++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ PHONE 904 -676 -0200 FAX 904-676-0803 I 25 121 Aug 1997 I NET 30 I 9607 I +++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ INVOICE # 632 PERIOD ENDING 08 -19 -97 PREPARED BY Project Location +++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ Customer 4000 1 9607 I CITY OF EDGEWATER I FLA SHORES ROADWAY IMPROV I P O BOX 100 EDGEWATER, FL 32032 I EDGEWATER, FL 32141 ++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ Estimated Previous Current ToDate Unit Current To Date Bid Item Description UOM Quantity Quantity Quantity Quantity Price Amount Amount + + + + + + + + ++ + + + + + ++ ++ + + + + ++ + + + ++ + + ++ + + + + + + + + + + ++ + + + + + + + + + ++ + + + + + + + + + ++ + + + + ++ + + + + ++ + + + + + + + + + + ++ + + + ++ + + + + + + ++ + ++ + + + + + + + + ++ + + + + + + + + + + + ++ + + + + + + + + + + + ++ 0.00 42,840.00 Total C/O #5 BIKE PATH 8.1 GRADING LF 4000.0000 4000.0000 0.0000 4000.0000 15.5000 0.00 62,000.00 8.2 ASPHALT 1 1/4" TYPE SY 8750.0000 8756.0000 0.0000 8756.0000 2.8500 0.00 24,954.60 8.3 6" CRUSHED CONCRETE SY 9200.0000 9331.1100 0.0000 9331.1100 4.0000 0.00 37,324.44 4 SOD SY 900.0000 14281.0000 0.0000 14281.0000 1.2000 0.00 17,137.20 0.00 141,416.24 Total C/O #6 10.1 1" OVERLAY SY 11166.0000 11033.0000 0.0000 11033.0000 2.6500 0.00 29,237.45 10.2 STRIPING LS 1.0000 1.0000 0.0000 1.0000 5357.2000 0.00 5,357.20 10.3 MAINT. OF TRAFFIC LS 1.0000 1.0000 0.0000 1.0000 750.0000 0.00 750.00 10.22 ADDIT STRIPING LS 1.0000 1.0000 0.0000 1.0000 4520.1800 0.00 4,520.18 0.00 39,864.83 Total C/O #10 11.1 LEVELING SY 2048.2000 2048.2000 0.0000 2048.2000 41.0000 0.00 83,976.20 11.15 1" OVERLAY SY 16350.0000 16421.0000 0.0000 16421.0000 2.6500 0.00 43,515.65 11.2 S.O.P. REPAIR SY 610.0000 610.0000 0.0000 610.0000 10.0000 0.00 6,100.00 11.31 STRIPING LS 1.0000 1.0000 0.0000 1.0000 5000.0000 0.00 5,000.00 11.3 GRADING LS 1.0000 1.0000 0.0000 1.0000 5000.0000 0.00 5,000.00 11.32 SOD SY 1000.0000 6030.0000 0.0000 6030.0000 1.2000 0.00 7,236.00 11.4 MAINT.TRAFFIC LS 1.0000 1.0000 0.0000 1.0000 1750.0000 0.00 1,750.00 11.31ADJ STRIPING LS - 1.0000 - 1.0000 0.0000 - 1.0000 2560.2800 0.00 - 2,560.2 11.5 15" RCP LF 790.0000 728.0000 0.0000 728.0000 20.5000 0.00 14,924.00 11.6 18" RCP LF 492.0000 492.0000 0.0000 492.0000 21.0000 0.00 10,332.0 i.8 12 "X18" ERCP LF 75.0000 393.0000 0.0000 393.0000 21.0000 0.00 8,253.00 NOW * *Billing Estimate ** Halifax Paving, Inc. Pay Page No. -5- P 0 BOX 730549, ORMOND BEACH, FL 32173 -0549 Application Date Terms Contract 860 HULL ROAD, ORMOND BEACH, FL 32174 +++++++++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ PHONE 904 -676 -0200 FAX 904-676 -0803 I 25 I 21 Aug 1997 I NET 30 I 9607 ++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ INVOICE # 632 PERIOD ENDING 08 -19 -97 PREPARED BY Project Location ANEW Customer 4000 9607 CITY OF EDGEWATER FLA SHORES ROADWAY IMPROV P 0 BOX 100 1 EDGEWATER, FL 32032 I EDGEWATER, FL 32141 ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + +........ .. +.. ... + + + + + + + + + + + + + + + + + + ++ Estimated Previous Current ToDate Unit Current To Date Bid Item Description UOM Quantity Quantity Quantity Quantity Price Amount Amount + + + + + + + + ++ + + + + + + + + + + + + + + + + + + ++ + + ++ + + + + + + + + + + ++ + + + + + + + + + ++ + + + + + + + + + ++ + + + + + + + + + + ++ + + + + + + + + + + ++ + + + + + + + + + + + ++ + + + + + + + + + + + ++ 11.7 14 "X23" ERCP LF 210.0000 170.0000 0.0000 170.0000 23.6000 0.00 4,012.00 11.9 CONCRETE COLLAR(15 ") LF 4.0000 4.0000 0.0000 4.0000 370.0000 0.00 1,480.00 11.91 TYPE C INLET EA 6.0000 10.0000 0.0000 10.0000 1100.0000 0.00 11,000.00 11.911 CONC.SACXET 18 "C0NC. EA 4.0000 1.0000 0.0000 1.0000 390.0000 0.00 390.00 11.912 ADDIT.RIPRAP HEADWAL CY 20.0000 18.0000 0.0000 18.0000 205.0000 0.00 3,690.00 '.916 MADI1. OF TRAFFIC LS 1.0000 1.0000 0.0000 1.0000 2500.0000 0.00 2,500.00 +++++++++++++ + + + + + ++ Total C/O #11 0.00 206,598.57 9.1 GRADING LF 1648.0000 1615.0000 0.0000 1615.0000 16.1192 0.00 26,032.51 9.3ADS GRADING LF - 1648.0000 - 1615.0000 0.0000 - 1615.0000 0.6192 0.00 - 1,000.01 9.2 ASPHALT SY 3700.0000 3588.0000 0.0000 3588.0000 2.8500 0.00 10,225.80 9.3 6" CRUSHED STONE SY 3900.0000 3768.0000 0.0000 3768.0000 4.0000 0.00 15,072.00 9.4 SOD SY 750.0000 1060.0000 0.0000 1060.0000 1.2000 0.00 1,272.00 + + + + + + + + + + + ++ + + +. . + +. ++ Total C/0 #9 0.00 51,602.30 + +- + + + + + + + + ++ + + + + + + + + + + + ++ * *Total Base Project ** 184,094.87 10,799,753.68 + + + + + + + + + + + ++ ... . + ++ Total Project And Change Orders 184,094.87 10,799,753.68 Billing Summary For Project 9607 Current To Date r Complete To Date 184,094.87 10,799,753.68 Materials On Hand 0.00 0.00 Sales Tax 0.00 Less Retainage - 212,313.18 0.00 • * *Billing Estimate ** Halifax Paving, Inc. Pay Page No. 6- P 0 BOX 730549, ORMOND BEACH, FL 32173 -0549 Application Date Terms Contract 860 HULL ROAD, ORMOND BEACH, FL 32174 +++++++++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ PHONE 904 -676 -0200 FAX 904676 -0803 25 I 21 Aug 1997 1 NET 30 I 9607 +++++++++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ INVOICE # 632 PERIOD ENDING 08 -19 -97 l,. PREPARED BY Project Location +++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ Customer 4000 1 9607 I I I CITY OF EDGEWATER I FLA SHORES ROADWAY IMPROV I I P O BOX 100 1 I EDGEWATER, FL 32032 I EDGEWATER, FL 32141 I ++++++++++++++++++++++++++++++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ + + + + + -- . + + + + + + + + + + +; + + + + ++ Estimated Previous Current ToDate Unit Current To Date Bid Item Description UOM Quantity Quantity Quantity Quantity Price Amount Amount + + + + + + + + ++ + + + + ++ + + + + + + + + + + + + ++ + + ++ + + + + + + + + + + ++ + + + + + + + + + ++ + + + + + + + + + ++ + + + + + + + + + + ++ + + + + + + + + + + ++ + + + + + + + + + + + +- -- +- + + + + + + + ++ + + + + + + + + + + + + ++ + + ++ + + + + + + + + ++ Balance 396,408.05 10,799,753.68 Less Previous Payments 10,403,345.63 - + + + + + + + + + + + ++ + + + + + + + + + + + + ++ Total Amount Due 396,408.05 396,408.05 loarre `Or g • AGENDA REQUEST Date: 8/29/97 10111► OTHER PUBLIC CONSENT BUSINESS 9/15/97 HEARING RESOLUTION ORDINANCE ITEM DESCRIPTION /SUBJECT: Issue final pay request in the amount of $396,408.05 to Halifax Paving, Inc. for the Florida Shores Roadway Improvement Project Part A. BACKGROUND: Two percent of the contract amount is retained until outstanding construction items are resolved, claims are addressed, performance and payment bonds are issued, surety is provided, and the final release of lien is given to the City. Upon release of the final pay estimate the City has security in the form of a performance bond, which makes Halifax Paving, Inc. liable to correct deficiencies (one year from final payment) due to defective workmanship and materials. RECOMMENDATION: Halifax Paving, Inc. has provided the construction and administrative services necessary to release retainage monies, therefore staff Nor recommends final payment. FUNDS AVAILABLE: ACCOUNT NUMBER: Fund 30 (Roadway Improvements) Fund 48 (Stormwater Improvements) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) As noted above PRESENTED BY: Kyle Fegley, City Engineer PREVIOUS AGENDA ITEM: YES NO XX DATE: AGENDA ITEM NO. Respectfully submitted: Concurrence: - y e W. Feg 7 Georg McMahon Pity Engineer City Manager KWF /rsm REQUISITION FOR PAYMENT Halifax Paving, Inc. TO : CITY OF EDGEWATER P.O. BOX 11349 DAYTONA BEACH, FL 32120 -1349 • DATE : Aug . 21, 199 7 860 HULL ROAD, ORMOND BCH, FL 32174 PHONE 904 - 676 -0200 FAX 904 - 676 -0803 FINAL PAY REQUEST OJECT : FLORIDA SHORES ROADWAY IMPROVEMENT - A PAYMENT REQUEST NO. 24 FINAL PERIOD 07 -17 -97 TO 08 -19 -97 STATEMENT OF CONTRACT AMOUNT Original Contract Amount $ 12,567,885.00 Approved Change Order Nos. 1 —.12 (Net) • $ (1, 810, 9 71.3 2 ) Approved Change Order No. 5 — Bicycle Path (not to exceed) 42,840.00 Adjusted Contract Amount $ .10., 799 , 7 5 3.6 8 STATEMENT OF REQUISITION Work Completed To Date : (As per attached breakdown) $ 10,799,753.68 Change Orders Competed : (As per attached breakdown) $ Total to Date $ 10, 799, 753.68 Nor TAL FOR 2% RETAINAGE 2% TOTAL FOR 10% RETAINAGE 10% $ 0 Total Less Retainages $ 10,799,753.68 Less Previously Certified for Payment $ 10, 403, 345.63 AMOUNT DUE THIS REQUEST $ 396, 408.05 CONTRACTORS CERTIFICATION The undersigned Contractor hereby swears under penalty of perjury that all previous progress payments received from the Owner on account of Work performed under the contract referred to above, have been applied by the undersigned to discharge in full all obligations of the undersigned incurred in connection with Work covered by prior Applications for Payment numbered 1 through inclusive; and all materials and equipment incorporated in said Project or otherwise listed in or covered by this Application for payment are free and clear of all liens, claims, security interest and encumberences; and all applicable provisions of the Florida Prevailing Wage law (FLS 215.19), regarding apprentices and payment of wages, have been complied with and to the best of my knowledge and belief by all subcontractors. NNW Contractor Certified By : c;74.....1.4,q1.—. Date : Aug . 21 , 1997 ARD C. DURRANCE, SECRETARY Inspector Certified By : r / Date :Z� Engineer Approved By : Date : Owner Approved By : Title : Date : AGENDA REQUEST Date: 8/29/97 or OTHER PUBLIC CONSENT BUSINESS 9/15/97 HEARING RESOLUTION ORDINANCE ITEM DESCRIPTION /SUBJECT: Final Change Order for the Florida Shores Roadway Improvement Project - Part B (see attachment). BACKGROUND: The final construction quantities have been adjusted to reflect as- built conditions, and as a result the City realizes a decrease to the Part B contract (entered into agreement with Halifax Paving, Inc.) in the amount of $322,683.25. RECOMMENDATION: Approve the deductive change order and as a result establish Halifax Paving, Inc.'s Part B final contract amount as $2,332,340.25. FUNDS AVAILABLE: ACCOUNT NUMBER: Fund 30 (Roadway Improvements), Fund 48 (Stormwater Management) Now (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) Decrease as described above PRESENTED BY: Kyle Fegley, City Engineer PREVIOUS AGENDA ITEM: YES NO XX DATE: AGENDA ITEM NO. Respectfully submitted: Concurrence: ( Kyl- - 0.'(�-' Georg. McMahon City ngineer City Manager KWF /rsm SECTION 00843 CHANGE ORDER FORM CITY OF EDGEWATER Project: City of Edgewater Florida Shores Road Improvements Part B -Final Change Order CHANGE ORDER NO. 6 DATE: August 27, 1997 CONTRACT DATE: February 5, 1996 The following changes are hereby made to the CONTRACT DOCUMENTS: Original CONTRACT PRICE $ 2,813,252.50 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER $ 2,655,023.50 Net ( rease) (Decrease) Resulting from this CHANGE ORDER $ 322,683.25 ,.,. The current CONTRACT PRICE including this CHANGE ORDER $ 2,332,340.25 ORIGINAL CONTRACT TIME (Final Completion): 360 days Date: 03 -13 -97 Current CONTRACT TIME adjusted by previous CHANGE ORDERS (increased by 72 days) Date: 6 -25 -97 Net Increase Resulting from this CHANGE ORDER Days 0 Current CONTRACT TIME (Final Completion) including this CHANGE ORDER Date: 6 -25 -97 CHANGES ORDERED: I. GENERAL. This change order is necessary to cover changes In the work to be performed under this Contract. The GENERAL CONDITIONS. V ''a"' SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all parts of the Project Manual listed in Article 1, Definitions, of the GENERAL CONDITIONS apply to and govern all work under this change order. Change Order No. 6 II. REQUIRED CHANGES: Adjust final quantities to reflect as -built conditions. Attached schedule of values is the supporting document for Halifax Paving Inc.'s final pay request substantiating the actual quantities of roadway and 'kka•► drainage improvements. delineating each element of construction and the respective units installed. III. JUSTIFICATION: Pursuant to the project manual a final adjustment of accounts is required in the form of a final statement to account for additions or deductions to the contract amount. Acknowledgment: The aforementioned change, and work affected thereby, is subject to all provisions of the original contract not specifically changed by this Change Order; and it is expressly understood and agreed that the approval of the Change Order shall have no effect on the original contract other than matters expressly provided herein. 4440, The change to the contract amount represents the final quantity adjustments of construction services provided by Halifax Paving, Inc., which meet construction standards as established in the contract specifications for Florida Shores Roadway Improvements Part B project. RECOMMENDED BY: ENDORSED BY: City Engineer Quentin L. Hampton Associates, Inc. Consulti g Engineer By: By: Gf �--- - , 9 / 2 7/7 Signature Date Si i grtu re Date Title: City Engineer Title: / - ACCEPTED BY: Contractor 'err By: Signature Date Title: Change Order No. 6 APPROVED BY: ATTEST: By: By: Signature Date Signature Date Title: Mayor Title: City Clerk Change Order No. 6 * *Billing Estimate** Halifax Paving, Inc. Pa y Page No. mate 1_ P 0 BOX 730549, ORMOND BEACH, FL 32173 -0549 Application Date Terms Contract 860 HULL ROAD, ORMOND BEACH, FL 32174 +++++++++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ PHONE 904 -676 -0200 FAX 904-676-0803 1 17 121 Aug 1997 1 NET 30 1 9607B 1 +++++++++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ INVOICE # 631 PERIOD ENDING 08 -21 -97 PREPARED BY Project Location +++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ 1`I Customer 4000 9607E 1 1 CITY OF EDGEWATER 1 FLA SHORES RDWORK PART B 1 P O BOX 100 EDGEWATER, FL 32032 I EDGEWATER, FL 32141 Estimated Previous Current ToDate Unit Current To Date Bid Item Description U0M Quantity Quantity Quantity Quantity Price Amount Amount 2.01 Construction Recordi LS 54000.0000 54000.0000 0.0000 54000.0000 1.0000 0.00 54,000.00 2.02A 1.25" Type 1 A.C.S.0 SY 100000.0000 74360.1500 14704.8500 89065.0000 2.5000 36,762.13 222,662.51 2.04 4" Compacted Shell SY 20000.0000 8952.0000 0.0000 8952.0000 2.0000 0.00 17,904.00 2.05A Earthwork(incl.comp. LF 42000.0000 37422.0010 1256.0000 38678.0010 13.2500 16,642.00 512,483.51 2.05E EARTHWORK LF 1622.0000 1622.0000 0.0000 1622.0000 4.4200 0.00 7,169.24 4.04 6" Soil Cement Base SY 105000.0000 85726.2400 7855.7600 93582.0000 3.4800 27,338.04 325,665.36 '.11 Sodding SY 150000.0000 114433.3600 0.0000 114433.3600 1.0400 0.00 119,010.69 3 Concrete Driveway (6 SY 10000.0000 364.5000 0.0000 364.5000 14.9500 0.00 5,449.28 2.r 2.13A Concrete Driveway(4" SY 337.0000 9107.0000 0.0000 9107.0000 13.9500 0.00 127,042.65 4.01A 12" Driveway Culvert LF 16000.0000 9654.0000 0.0000 9654.0000 4.8500 0.00 46,821.90 4.01B 15" SWALE PIPE LF 434.0000 849.0000 0.0000 849.0000 14.1000 0.00 11,970.90 2.16 Manhole Elevation Ad EA 140.0000 128.0000 0.0000 128.0000 385.0000 0.00 49,280.00 2.18 Expose Existing Util LS 12000.0000 12000.0000 0.0000 12000.0000 1.0000 0.00 12,000.00 2.19 Reloc. of Pub. Use F LS 10000.0000 10000.0000 0.0000 10000.0000 1.0000 0.00 10,000.00 2.2 Signage and Painting LS 4100.0000 4100.0000 0.0000 4100.0000 1.0000 0.00 4,100.00 2.50A Valve Box Adjustment EA 120.0000 174.0000 0.0000 174.0000 100.0000 0.00 17,400.00 2.60C 3 "PR160PVC Reclaimed LF 900.0000 586.0000 0.0000 586.0000 7.6000 0.00 4,453.60 2.62E 1" reclaimed -new wit EA 25.0000 1.0000 0.0000 1.0000 215.0000 0.00 215.00 2.65 Muck Excavation CY 100.0000 644.0000 0.0000 644.0000 5.0000 0.00 3,220.00 2.67 Removal & Disposal U CY 100.0000 163.0000 0.0000 163.0000 10.0000 0.00 1,630.00 Total Roadway Improvements 80,742.17 1,552,478.64 3.01 Retention Ponds CY 25000.0000 25000.0000 0.0000 25000.0000 3.0000 0.00 75,000.00 3.02A 12" Underdrain LF 327.0000 0.0000 327.0000 21.0000 0.00 6,867.00 3.03 Sodding Ponds SY 40000.0000 39472.0000 0.0000 39472.0000 1.0400 0.00 41,050.88 3.10 12" RCP Drainage Pip LF 600.0000 1104.0000 0.0000 1104.0000 19.5000 0.00 21,528.00 - 11 15" RCP Drainage Pip LF 900.0000 982.0000 0.0000 982.0000 19.9000 0.00 19,541.80 Miler * *Billing Estimate ** • Page No. -2- Halifax Paving, Inc. Pay P 0 BOX 730549, ORMOND BEACH, FL 32173 -0549 Application Date Terms Contract 860 HULL ROAD, ORMOND BEACH, FL 32174 +++++++++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ PHONE 904 - 676 -0200 FAX 904 -676 -0803 1 17 1 21 Aug 1997 1 NET 30 1 9607B 1 ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ ++++++ INVOICE # 631 PERIOD ENDING 08-21 -97 PREPARED BY Project Location +++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ Nor Customer 4000 � 9607E 1 1 CITY OF EDGEWATER I FLA SHORES RDWORX PART B 1 1 P 0 BOX 100 EDGEWATER, FL 32032 1 EDGEWATER, FL 32141 +++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ Estimated Previous Current ToDate Unit Current To Date Bid Item Description UOM Quantity Quantity Quantity Quantity Price Amount Amount + + + + + + + + ++ + + + + + + + + + + + + + + + + + + ++ + + ++ + + + + + + + + + + ++ + + + + + + + + + ++ + ++ + + ++ + + ++ + + + + + + + + + + ++ ++ + + + + + + + +++ +++ + + + ++ + + + ++ + ++ + + + + + + + + ++ 3.12 18" RCP Drainage Pip LF 3700.0000 616.0000 0.0000 616.0000 20.4000 0.00 12,566.40 3.13 24■ RCP Drainage Pip LF 2500.0000 1146.0000 0.0000 1146.0000 25.2000 0.00 28,879.20 3.14 30" RCP Drainage Pip LF 1500.0000 1766.0000 0.0000 1766.0000 31.5000 0.00 55,629.00 3.15 36" RCP Drainage Pip LF 75.0000 253.0000 0.0000 253.0000 42.0000 0.00 10,626.00 3.19 14•x23" ERCP Drainag LF 1200.0000 3722.0000 0.0000 3722.0000 22.8000 0.00 84,861.60 3.19A 12 "x18" ERCP Drainag LF 712.0000 0.0000 712.0000 20.0000 0.00 14,240.00 9B 19 "330" ERCP Drainag LF 115.0000 0.0000 115.0000 31.0000 0.00 3,565.00 *4 10A Concrete Jacket for EA 2.0000 0.0000 2.0000 350.0000 0.00 700.00 3.20E Concrete Jacket for EA 7.0000 0.0000 7.0000 370.0000 0.00 2,590.00 3.40A Type "C" EA 12.0000 12.0000 0.0000 12.0000 1070.0000 0.00 12,840.00 3.40C TYPE D CONF.STRUCT. EA 1.0000 9.0000 0.0000 9.0000 1700.0000 0.00 15,300.00 3.41 Manholes Type P and EA 10.0000 6.0000 0.0000 6.0000 1230.0000 0.00 7,380.00 3.42 Control Structures LS 1.0000 1.0000 0.0000 1.0000 2600.0000 0.00 2,600.00 3.42C Type "C" with wood s EA 10.0000 0.0000 10.0000 1400.0000 0.00 14,000.00 3.42D Type "D" with wood s EA 6.0000 0.0000 6.0000 1785.0000 0.00 10,710.00 3.42E SPEC INLET WILLOW EA 1.0000 1.0000 0.0000 1.0000 3000.0000 0.00 3,000.00 3.46B Sht 202 Victory Palm LS 1.0000 1.0000 0.0000 1.0000 11000.0000 0.00 11,000.00 3.47A Sht 177 Travellers P LS 1.0000 1.0000 0.0000 1.0000 16700.0000 0.00 16,700.00 3.47E Sht 177 Umbrella Tre LS 1.0000 1.0000 0.0000 1.0000 14600.0000 0.00 14,600.00 3.51A Sht 129 Pine Tree Dr LS 1.0000 1.0000 0.0000 1.0000 23500.0000 0.00 23,500.00 3.54A Sht 129 Queen Palm D LS 18700.0000 18700.0000 0.0000 18700.0000 1.0000 0.00 18,700.00 3.54E Sht 153 Royal Palm D LS 18700.0000 18700.0000 0.0000 18700.0000 1.0000 0.00 18,700.00 3.57A Sht 37 Hibiscus Palm LS 34000.0000 34000.0000 0.0000 34000.0000 1.0000 0.00 34,000.00 3.60 Expose Existing Util LS 12500.0000 12500.0000 0.0000 12500.0000 1.0000 0.00 12,500.00 3.61 Rip Rap CY 140.0000 0.0000 140.0000 195.0000 0.00 27,300.0 0.00 620,474.8 Total Drainage Improvement IOW 4 * *Billing Estimate ** Page No. -3- Halifax Paving, Inc. Pay P 0 BOX 730549, ORMOND BEACH, FL 32173 -0549 Application Date Terms Contract 860 HULL ROAD, ORMOND BEACH, FL 32174 +++++++++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ PHONE 904-676 -0200 FAX 904 -676 -0803 1 17 1 21 Aug 1997 1 NET 30 1 9607B 1 + ++++++++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ INVOICE # 631 PERIOD ENDING 8 -21 -97 PREPARED BY Project Location +++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ %r Customer 4000 1 9607B 1 -1 1 CITY OF EDGEWATBR FLA SHORES RDWORK PART B I P O BOX 100 1 EDGEWATER, FL 32032 EDGEWATBR, FL 32141 +++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ Estimated Previous Current ToDate Unit Current To Date Bid It Description UOM Quantity Quantity Quantity Quantity Price Amount Amount + + + + + + + + ++ + + + + + + + + + + + + + + + + + + ++ + + ++ + + + + + + + + + + ++ + + + + + + + + + ++ + + + + + + + + + ++ + + + + + + + + + + ++ + + ++ • • ++ +- + + + + + + + + + ++ + ++.. + + + + + + ++ F1 GRADING LF 2447.0000 2474.0000 0.0000 2474.0000 15.5000 0.00 38,347.00 F2 ASPHALT 1 1/4" TYPE SY 5500.0000 5497.7800 0.0000 5497.7800 2.8500 0.00 15,668.67 F3 6■ CRUSHED CONCRETE SY 5800.0000 5773.0000 0.0000 5773.0000 4.0000 0.00 23,092.00 F4 SOD SY 1100.0000 9209.0000 0.0000 9209.0000 1.2000 0.00 11,050.80 0.00 88,158.47 Total C/O #3 14TH ST r5 GRADING LF 1950.0000 1976.0000 0.0000 1976.0000 15.5000 0.00 30,628.00 F6 ASPHALT 1 1/4" TYPE SY 4600.0000 4391.1100 0.0000 4391.1100 2.8500 0.00 12,514.66 17 6" CRUSHED CONCRETE SY 4900.0000 4610.0000 0.0000 4610.0000 4.0000 0.00 18,440.00 F8 SOD SY 6100.0000 8038.0000 0.0000 8038.0000 1.2000 0.00 9,645.60 0.00 71,228.26 Total C/O #4 16TH ST 80,742.17 2,332,340.25 * *Total Base Project ** . + + + + + + + + + + ++ + + + + + + + + + + + ++ 80,742.17 2,332,340.25 Total Project And Change Orders Billing Summary For Project 9607B Current To Date Complete To Date 80,742.17 2,332,340.25 Materials On Hand 0.00 0.00 Sales Tax 0.00 Less Retainage - 45,031.96 0.00 Balance 125,774.13 2,332,340.25 Less Previous Payments 2,206,566.12 125,774.13 125,774.13 AGENDA REQUEST Date: 8/29/97 1440, OTHER PUBLIC CONSENT BUSINESS 9/15/97 HEARING RESOLUTION ORDINANCE ITEM DESCRIPTION /SUBJECT: Issue final pay request in the amount of $125,774.13 to Halifax Paving, Inc. for the Florida Shores Roadway Improvement Project Part B. BACKGROUND Two percent of the contract amount is retained until outstanding construction items are resolved, claims are addressed, performance and payment - bonds are issued, surety is provided, and the final release of lien is given to the City. Upon release of the final pay estimate the City has security in . the form of a performance bond, which makes Halifax Paving, Inc. liable to correct deficiencies (one year from final payment) due to defective workmanship and materials. RECOMMENDATION: Halifax Paving, Inc. has provided the construction and administrative services necessary to release retainage monies, therefore staff recommends final payment. FUNDS AVAILABLE: ACCOUNT NUMBER: Fund 30 (Roadway Improvements) Fund 48 (Stormwater Improvements) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) As noted above PRESENTED BY: Kyle Fegley, City Engineer PREVIOUS AGENDA ITEM: YES NO XX DATE: AGENDA ITEM NO. Respectfully submitted: Concurrence: err • Ky e W. F -41121W, George /E. McMahon C' y Engineer City Manager KW F/rsm Inc. TOCITO Paving, DATE : Aug. 21, 1997 P.O. 860 11349 - DAYTONA BEACH, FL ROAD, ORMOND BEACH, FL 3211 FINAL PAY REQUEST — B PROJECT: FLORIDA SHORES ROADWA' IrtIVMONJ 08-19 -97 lrrcYMENT REQUEST NO. _ 17 FINAL PERIOD 07-17 -97 TO STATEMENT OF CONTRACT AMOUNT $ 2,813,252.5.0 Original Contract Amount $ � (480,912.25) Approved Change Order Nos. 1 6 (Net) $ 2,332,340. Adjusted Contract Amount STATEMENT OF REQUISITION Work Completed To Date: (As per attached breakdown) $ 2,332,340. Change Orders Completed: (As per attached breakdown) $ 2,332,340. Total to Date $ $ 0 Less Amount Retained ( - ) 2,332,340.25 Vital Less Retainage 2,206,566.12 Less Previously Certified for Payment $ 125,774.13 AMOUNT DUE THIS REQUEST ......$ CONTRACTORS CERTIFICATION The undersigned Contractor hereby swears under penalty of perjury that all previous progress payments received from the Owner on account of Work performed under the contract referred to above have been applied by the undersigned to discharge in full all obligations of the undersigned incurred in connectio all berp and Applications for Payment numbered 1 through equipment n f orpp or pay otherwise listed laims, by this and encum brance faym rovisions of the Florida Prevailing Wage law (FLS encumbrances ang apl e P 215.19) regarding apprentices and paym ent of wages have been complied with and to the best of my knowledge and belief by all subcontractors. Contractor Certified By: __,,, �.. , ►. �i v &AMR Date Aug. 21, 1997 L N•'1 C. DURRANCE, SECRET''Y Date: : 2 7 `l Inspector Approved By: Are- e Date: low Engineer Approved By: Title: Owner Approved By: Date: AGENDA REQUEST Date: September 9, 1997 PUBLIC HEARINGS, ORDINANCES, AND RESOLUTIONS CONSENT AGENDA OTHER BUSINESS September 15, 1997 ITEM DESCRIPTION /SUBJECT: Donation of Surplus Computers to Elementary Schools within Edgewater BACKGROUND: Indian River Elementary School (IRES) is focusing on technology this school year. They wish to incorporate more computers into their classroom activities. IRES is particularly interested in accessing the Internet. In pursuit of this goal, we have been asked to donate surplus computers to IRES. Now The City replaces several outdated computers every year. Currently those computers are sold at auction for very low amounts. Last time the City auctioned off computers, we received an average of $200 per machine. If the City Council is interested in donating surplus computers to the schools, staff will work with IRES and Edgewater Elementary to determine what types of computers they want and the most equitable method of distributing them among the two schools. RECOMMENDATION /CONCLUSION: Staff recommends that the City Council authorize the creation of a program to donate surplus computers to the elementary schools within the City. FINANCIAL IMPACT: Not Applicable `''"'` FUNDS AVAILABLE: Account Number: Not Applicable (Specify If Budget Amendment Is Required) PRESENTED BY: Mark P. Karet, Director of Community Development PREVIOUS AGENDA ITEM: YES NO XX .. Date: Agenda Item No. Respectfully submitted: Concurrence: Mark P. Karet Georg . McMahon Director of Community Development City Manager 14 A. 16, Krista A. Storey City Attorney Now c:lwpwinldonate. req AGENDA REQUEST Date: August 21, 1997 "fir Public Hearings, Ordinances and Resolutions: Consent Agenda: Other Business: XX ITEM DESCRIPTION /SUBJECT: Request for appointment to the Land Development and Regulatory Agency (LDRA). BACKGROUND: At the July 30, 1997 regular meeting of the LDRA, Peter Moncure announced his resignation. Please appoint an agenc member to fi11 the unexpired term of Mr. Moncure. Mr. Moncure's expiration date is March 6, 1998. RECOMMENDATION /CONCLUSION: "ow. Council decision. FINANCIAL IMPACT: N/A FUNDS AVAILABLE: Account Number: (Specify A Budget Amendment is Required): PREVIOUS AGENDA ITEM: YES NO X Date: Agenda Item No. Respectfull submi . Sondra M. ngov C� Board Coordinator Land Development and Regulatory Agency :smp c: \(dra\agenda.rgs '' CITY OF EDGEWATER q'O APPLICATION FOR APPOINTMENT TO CITY BOARD OR AGENCY iI ((J C) /_ �- ted n ,� \ r Name V t r f A/? Al // z � rr � �� ,\\ Address /. (iir. A I'P/!Gj' TJQ eJ � " ' 1401. Home phone 4{ 9 Y V,2 7 /V / / / Occupation ('o - C Li e �"/r5 G...) - /`709 /qi2�,,/, rYy? /0. Q 44 I r Business / 0 /.. (q prl Are you a resident of the City of Edgewater? ye°5 How long have you lived in Edgewater? ,5 )(/.'S Is your principal place.of employment in Edgewater? / ¢5 If so, how long? _ y,( Briefly state your interest in serving on a City Board and list previous experience: /07 S yAr /G elG/ c 4/7/7/ s <If2 P�'rl/,,"Q/" 71 . 'l ©/} cJd, fre , )//.S /; /?1/7 (-e rr��7c°r 3 yyes 4 // c /] T� / %J ,,, / r / / ,Pe°s, TS/ I �7 / 7". -3 ri 7 L ,s, 94 , ■, Are you a registered voter? .i(JQ Do you hold a public office? 49( Are you employed by the City? A/ At the present time, do you serve on any other Boards or Agencies? .420 If so, list each: PLEASE INDICATE BOARDS OR AGENCIES YOU WOULD LIKE TO SERVE ON All Board Members MUST file financial disclosure each year Building Trades Regulatory & Appeals Board / Library Board tizen Code Enforcement Board 1 Merit Board General Employees Pension Board Parks & Recreation Board Industrial Development Board Police Pension Board Land Development E. Regulatory Agency (PLEASE INDICATE ALL BOARDS INTERESTED IN, AND RANK THEM ACCORDING TO CHOICE BY NUMBER) Signature: Date: * *See reverse side for listing of Boards and Agencies C O_S Sh // / 1 .2/ ? 't ' ' . THE CITY OF EDGEWATER ommle ®' °' " POST OFFICE BOX 100 - EDGEWATER, FLORIDA 32132 -0100 r Mayor Jack H. Hayman City Manager George E. McMahon District 1 Councilman Danny K. Hatfield City Attorney Krista A. Storey District 2 Councilwoman Louise A. Martin - City Clerk Susan J. Wadsworth District 3 Councilman Michael D. Hays * „......,District " District 4 Councilman David L. Mitchum January 8, 1997 �l 2-0714 02- 03- 9 > \ ' G V F. Antienowicz 3215 Umbrella Tree Drive Edgewater, Florida 32141 Dear Mr. Antienowicz, We currently have your application on file to be considered to serve on one of our City boards or committees. We are updating our files and need to know if you are still interested. Please check one of the following and return this letter to us in the enclosed self- addressed stamped envelope. ' V Yes, please keep my application on file to be consideration for appointment. No, I wish my application be withdrawn. Sincerely, "' Susan J. Wadsworth, CMC City Clerk SJW enclosure 104 NORTH RIVERSIDE DRIVE FAX- (904)424 -2409 SUNCOM 383 -2407 CITY CLERK- (904)424 -2407 640° 1, CITY OF EDGEWATER peA//,-t-ec-- • 104 N. RIVERSIDE DRIVE / f i /7L/ P.O. Box 100 - Edgewater, Florida 32132 -0100 0 , 411 (904)428-3245, SunCom 371 =7005 "e/( A1,04- r , 4,TALIT'� C'‘ APPLICATION FOR APPOINTMENT TO CITY 3 I J o1 / `� ? r BOARDS, AGENCIES OR COMMITTEES S+ l I69� C . ( `. NAME Affel/ S �2 D' ADDRESS 3232 2?ZAJ — TREE /,7-)Pi ci �1 5 ,, HOME 'PHONE 4 / 2 6 - oo S' 7 BUSINESS ._• PHONE OCCUPATION r ` T ' �uP.V�' y rn�ti ��u,07l�� C ' 124-- g 1 6o k /eoS 1 4 g ar, Are you a resident of Edgewater hE'S How long J y EA/.r Is your principal place of employment in Edgewater? /(/o if yes how long? Briefly state your interest in serving on a City board, agency or committee: 14, /1fr7/ Te „P0 7,r ,v7 /,4 C e aci,C COilyiriun, ;con 7 7 /4 4,I S dtr�� C C 04' /17 / L lr//v et, 7/f / Q' 7Z'E 1‘-74(#6 G)66 /?E /A.°- 01' ,qG C/7/ Z&•vr 4tAd. 2 7 A oeN , E - s •E , / L ` 4/1///40,v mF,v iC'X- ' co..ice); 4,6 Are you a registered voter ? YES Do you hold public office? ' /vc Are you employed by the City? /tiv At the present time, do you serve on any other Boards, Agencies, or committees? fro If so, list each: Have you ever served on any boards, agencies, or committees? jo If so, list each: 1 411 , (BOARD, AGENCY AND COMMITTEE MEMBERS MAY BE REQUIRED TO FILE WITH THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR) PLEASE INDICATE BOARDS, AGENCIES OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER BEAUTIFICATION & TREE COMM. // X BUILDING TRADES REGULATORY & APPEALS BOARD CITIZENS COUNCIL ADV. COMM. j = � ?.LEASE INCLUDE RESUME )( CITIZEN CODE ENFORCEMENT BOARD FIRE PENSION BOARD v GENERAL EMPLOYEES PENSION ^ INDUSTRIAL DEVELOPMENT .2- LAND DEVELOPMENT & REG. AGENCY LIBRARY BOARD POLICE PENSION BOARD PARKS AND RECREATION BOARD VETERANS PARK ADV. COMMITTEE SENIOR AD HOC OMMITTEE SIGNATURE tee. / - � / .L� DATE: 4 2 Zj /95'L *tor ** SEE REVERSE BIDE FOR LISTING OF BORRDN, AOJ:NCIFS AND COMMITTEES ** .411„Cily42-. 3. 4 THE CITY OF EDGEWATER _. wilmumatin POST OFFICE BOX 100 - EDGEWATER, FLORIDA 32132 -0100 .,} Mayor Jack H. Hayman ' City Manager George E. McMahon District) Councilman Danny K. Hatfield City Attorney Krista A. Storey District 2 Councilwoman Louise A. Martin City Clerk Susan J. Wadsworth District 3 Councilman Michtiel D. Hays District 4 Councibnan David L. Mitchum ' January 8, 1997 Russell H. Baugher III 3232 Pine tree Drive Edgewater, Florida. 32141 • Dear Mr. Baugher, We currently have your application on file to be considered to serve on one of our City boards or committees. We are updating our files and need to know if you are still interested. Please check one of the following and return this lett to us in the enclosed self- addressed stamped envelope. Yes, please keep my application on file to be consideration for appointment. No, I wish my application be withdrawn. Sincerely, Susan J. Wadsworth, CMC City Clerk SJW enclosure 104 NORTH RIVERSIDE DRIVE FAX- (904)424 -2409 SUNCOM 383 -2407 CITY CLERK- (904)424 -2407 I u ; • F 4 t , r t ,1 ; a y i1 1 y4 p,}{ • • # !eI Et ,,} �• e •� . ‘,,--11,,, 'S'�M1. " f �l� S i k 4. q t.4 • ;N . , . T � , { y 4 ED G EW ATER . . l 4 . 113t 't' i ytc ..::4..,,,,'",-":1,,"..;','":''''' S r ' ,.. ' ° S• 4F I 1 E, : ® . O E a E WA TER , FLO RIDA ; -010 • C+ , ' � , 1. fi M ° # t } t e.4'( ae'i -ra j`-',4::::. ' t � r T � } � • �' ; ^ "' ,j APPLICATIO APPOINTMENT TO CITY °''� k t ` � ' BOARDS 'AGENCIES OR COMMITTEES 1 t ''' b a . � . 1 ti 1 .... NAME " g i RPn ng ' • f = N ' 4. , 1 i t k l C �l k, + 12 Virg inia S t + . crs � sia €' > s s, , . . 1 4,;,, "� • :'i • , . + } i t . , ■ �' "HOME •PH 427 1 475` #$" ' BUSINES PHONE 4 2 6 - 2713 e s jj " , s r , { , p e • S � s i i�� Z ,�k ' F i'� �, zr� d + , fit S t Aa � 1 u � , 2 � % I '2 1 +." " • • �� 0 CUPATION Tax Consulta /Boo i• ,r = � $ � a y ou a r eside nt H of Edg ewater yes How long 20 yrs t 1 ''''1.":..; 7 k 1,� r- x, a " � �� " � `` r y our� prin " pla c e o f em ployment in Edgewate yes ,77,.,.,:i.'', � �+ � 1 f yes h ow long? ' k r ,+ tt`"' , i#F. �' ,�. ', r .:,t Ap r ,, - , f, i - ,, ?fiu_s . "" kT t ,, o l sta you { i nto ` - s i ser ving l I on ' a C i ty board, agency or 1,§ � F � 1f d "fi . � . 1 , , i ' fir , ry �, com #" ,. .r "l, I ; ..k � r ,, p , ..,ti I h aYG ;}� @ i e' -4 ° ' `l rl and l n r P Rt p P r9 i n the $ ,.� {t 7 .L k i j St te a :. t e r ,i � , ,fi.. k ` , : t ��. �, � 4- welf are . our C since 1 981 when I. - ed on the ' � i •r t: I C ter Rev, �. , z C0 1. r � -' w :1;;,:-+"t:'" , k , L t f tir � `k. �� t ' � J' � � � t yi + 9, t k � F � Y�, � ; � � �e a � � �� p : ' r+ A re o u ` • , �. ' , e,, � , a r -.•:. , o �' ? y S ' i , 'd` t b � -� } s iy + j., k , �Z ' ? ; � `�3� � . `. t �; . r^ j �. �4 ; � ' { � ' ; , w, Doou h o ld pu blic � o i e ? � t '�, } k. r 4 p „ a .. 6 t:,'''''''' : i y , ll - a '` �5 } n h A� ,. NP k aR. V _ t ^,, . }, g • ,It ''' 5.o� t 7. AR #Y a � 4 'f J a p- Q�eT E4 / V ! �� t, , :4,i, t A'" t yo n employed y . y Clt nn � •� t �� �+ � � � � ��. ` fit. ��, E � o „,,,„„,7..-,, � � � '� } �� , � � x ��i .,; �° ',;1•4:9,,'•''' ..xt s..`SSj• •, � �` � ' ; " � - • , a ' w: 4' A iniini . r s entn Ve d o yo ' - rv I f so n l i s t each. a rds A e nc i es, or 4 3 .Y,' 1'S, a 5 { :y. i+ , p a, Saul N4 ? {. n •�, „y . , • - , 'i i o •,.i { 'r 1 , t+ ` , l x t o . . `+^w.a""'°x” s�ai +,'ta a1 ka� or. comm .,.w ,.rc. = i i n , H av e ; yo u 'ever sdel e• `• ,an ' cies ittees? , ry A ;; i� w f $ I s li t ` - . a� - - y t k r jt 1 � A � £i4 v � ` °.. ` . City Counci d istri c t 2) j + i� � fi � * , ''''C''.14:''', 1 9R 1 9A0 Ni',.?....,',i,;,- vPd n th e 4 � Ci ty Co (d 1str ct 2 ) tt � ,' t r` 4< � p �,,�@q L 7 Y < t �� v 4 t ' x �% 1 `W s Nj • k F� �� 1 :i AR rh a , , rm a n� otC w r� mm;' ,. t ��Revi? S .t PP � 99 0' ChaiYna ,�` • • duo t 'H li j k !^ t4 t � ;gn Comm i,t. tee ( E � t � ' f . 4 ( OARD AGENCY -A t ® COMH ITT E MEMBERS M AYBE RE UIRE TO FILE WITH � #t '' / � :,'-''''';`'• '-';`,.1'. } l w . 1 '. - �, gyp SL y w t , Y • t t THE STA T E , ! FIN ANCI & ISCL U t E F ORMS • EACH YEAR) a I t a ' v a 1 1 7-A 4k �fi } • a - P.i 4 `x +a ' a � s �a' � !PL I NDICATE ;B AGENCIES OR COMMITTEES YOU ° �t 1 WOULD LIKE, TO S ERVE ON AND RAN THEM ULAT ION A CCORD ING TO CHO ICE BY NUMBER x �a ° , t aY B E U TI FICATION & ` TREE C OMM. CONSTRUC REG j qua s .! ' i t" # BOARD ., ,, �$ ,� .. C I TIZENS C ODE ENFOR v. 3' 'sa i c " o n 0i. u 3 7 FI E P BOARD A , gyp ..: , u }, }� a „ GENE EM PLOYEES PENSION �E E C ON OM IC DEVELOPMENT , .1..t, � ", . ,� ; , , i ,� ' �, . i PO � � 1 " L AND DEVELOPMENT ex" REG . AGENCY r'''''''''''''' S , { P 9F ,g �i'S 1 d , ` J II' m AJ'J y ,5, q� r 1 ' .. i � �' . LICE PENS BOARD ri g y " � � , � � LIBRARY B I y ; 3i� q � ' (� t. � , t d t i i. 1 N Y N3�t,3 s : s '= 9 �"j .,,...;i4,/'.. } � ' t , x , '' ; : � �� PARK AN RECREATION . RD ; ` VE TERANS PARK AD . COMMIT 4td•. R" ti I „S 4 ' 1 f. 'rr! h t );;,`.1: . �,, - - �� . ,, '� S EN IO R AD HOC C �fk, r r Mp i € sh � e l t::!'- fi t ���(� t �i,4 ��r � �tl G' �� 1 r, ^'� DATE : �� • J { " 1� f ^. 7 ��t K' �" : i S • - 5 ' � m ± ,i {'lsfF fir' . . , . ,?' { $ 1 �+ S EE ` REVERSE S I •E FOR LI ST ` OF B. • DS A GENCIES AND COMMITTEE ** • 1.�. aj j, I'i k S . ,,... 4, it t'. �rl f , 1,'„2; '. , y,}, f it 1 �j}�`.R d �1y a F (� r { Ij 4 : 1 F 2^ p ,. rrr [ � S ," ' + r s= 43t ,. # l''.`.:',7, ' ° k R a r t s# 4 �S 9, r 1 �,�T7 4 b riJ St s,x# -. Y t 0H - 1 .- '7,x 1 1 :33 t<(_ r THE CITY OF EDGEWATER POST OFFICE BOX 100 - EDGEWATER, FLORIDA 32132 -0100 APPLICATION FOR APPOINTMENT TO CITY Noe BOARDS, AGENCIES OR COMMITTEES NAME MMM e m✓ _s P T M �r 12� ADDRESS -'2N Iry D k. LDG [2. 32 -J) HOME PHONE /Di - N aC 2 a.:2 ci BUSINESS PHONE _ • OCCUPATION A2L112ELF L571 fY A 10 / L7L-sJ bIVi= Are you a resident of Edgewater /i 5 How long 2 • Is your principal place of employment in Edgewater? AO if yes how long? Briefly state your interest in serving on a City board, agency or comm 136 a no eNt.[) , .4 D T iwc,¢ t_=.�s FYI y A4v �"v/ or AA rnronn()1J i1 J iiu) Al6 Now - Tf J--L-1 F• 0 012 c eirl o A) T 9 a b a h 'N; at) ,q era a k Y U N r 2: Are you a registered voter? VI-.5 Do you hold public office? No Are you employed by the City? No At the present time, do you serve on any other Boards, Agencies, or committees? ton If so, list each: Have you ever served on any boards, agencies, or committees? If so, list each: NO (BOARD, AGENCY AND COMMITTEE MEMBERS MAY BE REQUIRED TO FILE WITH THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR) PLEASE INDICATE BOARDS; AGENCIES OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER BEAUTIFICATION & TREE COMM.' CONSTRUCTION REGULATION BOARD CITIZENS CODE ENFORCEMENT FIRE PENSION BOARD GENERAL EMPLOYEES PENSION ECONOMIC DEVELOPMENT LAND DEVELOPMENT & REG. AGENCY LIBRARY BOARD POLICE PENSION BOARD PARKS AND RECREATION BOARD VETERANS PARK ADV. COMMITTEE SENIOR AD HOC COMMITTEE SIGNATURE % /A f' DATE: ** SEE REVERSE SIDE FOR LISTING OF BOARDS, AGENCIES AND COMMITTEES ** 05- 16- 96P12:40 RCVD APPLICATION FOR APPOINTMENT TO CITY BOARDS, AGENCIES OR COMMITTEES NAME el 44 0. I ADDRESS 2 $/S M`1�U Via. k- l Co/ye rva :der IZ I_ HOME PHONE 1 12 S'" 4" 7 ' BUSINESS PHONE 800- 90/- V 4Q/ ".;),4:, OCCUPATION (—bey" CP"a� SY� 7 ( e (/ ! - S ' � °` - Are you a resident of Edgewater 4i°S How long S Is your principal place of employment in Edgewater? / if yes how long? Briefly, state your'interest in serving on a City board, agency or „ committee: o Ae , q a ,XeC0•41-C._ c "74 ' X ` iv/ea said' S� (ire a d /-o r' eg ,'v Q / f S e r''644,y y ` C, P� •; s i 0 e;0 7_ e � c �F- CA, f a it d' k r1 a " Are you a registered, voter? ///G ,Do you hold public office? e� ! y a y I ,,// Are you employed by the City? /Up .'k .._At the present time, do you -serve on any . other Boards, Agencies, or . committees? /J/U If so, list each: Have you ever served on any boards, agencies, or committees? S$ If • so, 'list each: / !-�f o ward LDU,t cY� c-c-- ,47.)e de frfri e-st 16x0 r ' (BOARD, AGENCY AND COMMITTEE MEMBERS MAY BE REQUIRED TO FILE WITH THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR) PLEASE INDICATE BOARDS, AGENCIES OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER BEAUTIFICATION & TREE COMM: CONSTRUCTION REGULATION L/ BOARD CITIZENS ENFORCEMENT r FIRE PENSION BOARD GENERAL EMPLOYEES PENSION ECONOMIC DEVELOPMENT 2 LAND DEVELOPMENT & REG. AGENCY LIBRARY BOARD • POLICE PENSION BOARD PARKS AND RECREATION BOARD 'VETERANS PARK ADV. COMMITTEE r s•i I SENIOR AD HOC CO ITTEE • , SIGNATURE n `�' DATE : • '** SEE REVERSE SIDE FOR. LISTING OF BOARDS, AGENCIES AND COMMITTEES ** vv O E W i vr . ° F, CITY OF EDGEWATER __ � 104 N. RIVERSIDE DRIVE REC �� D P.O. Box 100 - Edgewater, Florida 32132 -0101 MAY 1 7 1993 (904) 428 -3245 SunCom 371 -7005 CITY CLL. K APPLICATION FOR APPOINTMENT TO CITY _ BOARDS, AGENCIES OR COMMITTEES � NAME - �/ ADDRESS' 9O • ���� C' HOME PHONE / /0 6 BUSINESS PHONE . OCCUPATION G(.,7;31 Are you a resident of Edgewater >lL-=,\ How long Szc /f" Is your principal place of employment in Edgewater? 4_nJ if yes how long? Briefly state your interest in serving on a City board, agency or committee: �� �Qc� �e , o� o-e-e-J _ _ - - A _ .�� !— %�.im " / 2 _OA -C2/11.ft 11 Are you a registered voter? ) Do you hold public office? -� Are you employed by the City? 40 At the present time do you serve on any other Boards, Ag ncies, or committees ? If so, list each: / Have you ever served on any boards, agencies, or committees? If so, list each (BOARD, AGENCY AND COMMITTEE MEMBERS MAY BE REQUIRED TO 'rILE WITH THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR) PLEASE INDICATE BOARDS, AGENCIES OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCOORDING TO CHOICE BY $UMBER BEAUTIFICATION & TREE COMM. P BUILDING TRADES REGULATORY & APPEALS BOARD £CITIZENS CODE ENFORCEMENT FIRE PENSION BOARD GENERAL EMPLOYEES PENSION VINDUSTRIAL DEVELOPMENT 1/ LAND DEVELOPMENT & REG. AGENCY LIBRARY BOARD POLICE PENSION BOARb PARKS AND RECREATION BOARD VETERANS PARK ADV. COMMITTEE SENIOR AD HOC COMMITTEE SIGNATURE 4.0. ,.. d o t, __ LIS / 4-E6 DATE: r� .✓ Nome ** SEE REVERSE SIDE FO' STING OF BOARDS, AGENCIES AND COMMITTEES * 13 s--H1 r\]-arcskd /17Y , , THE CITY OF EDGEWATER POST OFFICE BOX 100- EDGEWATER, FLORIDA 32132 -0100 APPLICATION FOR APPOINTMENT TO CITY Now BOARDS, AGENCIES OR COMMITTEES NAME JOANNE M. HEEB ADDRESS 115 NORTH RIVERSIDE DRIVE, EDGEWATER, FL 32132 HOME PHONE 423 -0322 BUSINESS PHONE OCCUPATION HOMEMAKER Are you a resident of Edgewater YES How long SIX YEARS Is your principal place of employment in Edgewater? if yes how long? Briefly state your interest in serving on a City board, agency or committee: I AM CONCERNED TIIAT THE CITY FOLLOW REGULATIONS IN REGARD TO BUILDING AND ZONING AND RETAIN AS MUCH OF THE ENVIRONMENT Now AS POSSIBLE. Are you a registered voter? YES Do you hold public office? NO Are you employed by the City? NO At the present time, do you serve on any other Boards, Agencies, or committees? YES If so, list each: BOARD MEMBER, GREATER VOLUSIA TENNIS LEAGUE Have you ever served on any boards, agencies, or committees ?YES If so, list each : CHARLESTON, SC PLANNING & ZONNINGBOARD (SU'3DIVISION DEa GNER IN CHARGE OF DRAFTING) ; GREATER VOLUSIA TENNIS LEAGUVaRIEVANCE COMMIWEE AND RULES COMMI rrEE; PARENT TEACHERS ASSOCIATION PRESIDENT; VARIOUS CHARITABLE ORGANIZATION FUND PRAISING AND ENTERTAINMENT COMMIII1S. Now (BOARD, AGENCY AND COMMITTEE MEMBERS MAY BE REQUIRED TO FILE WITH THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR) PLEASE INDICATE BOARDS, AGENCIES OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER BEAUTIFICATION & TREE COMM. CONSTRUCTION REGULATION BOARD CITIZENS CODE ENFORCEMENT FIRE PENSION BOARD GENERAL EMPLOYEES PENSION ECONOMIC DEVELOPMENT X LAND DEVELOPMENT & REG. AGENCY LIBRARY BOARD POLICE PENSION BOARD PARKS AND RECREATION BOARD VETERANS PARK ADV. COMMITTEE SENIOR AD ICOMMITTEE SIGNATURE Q / 4 DATE:SEPTEMBER 2, 1997 '_. "fir M ** SEE REVERSE SIDE FOR LISTING OF BOARDS, AGENCIES AND COMMITTEES ** THE CITY OF EDGEWATER97A 1 1:33 R C V D POST OFFICE BOX 100 - EDGEWATER, FLORIDA 32132 -0100 APPLICATION FOR APPOINTMENT TO CITY Nur BOARDS, AGENCIES OR COMMITTEES NAME L/5SGL1- L . /17ti ! F.tV ∎l ADDRESS Z2.- 0 Azil E .i2 c- F T - L_ �n 6-6:,A )i7 -1 / / 3 ZW- f HOME PHONE 04 433 S BUSINESS PHONE OCCUPATION g 7 `72E1 � & JJFSi6,vEK ro•z rt.Gc, vT/L /T Co, O / v Are you a resident of Edgewater /ES How long .z. L- ' Is your principal place of employment in Edgewater? if yes how long? Briefly state your interest in serving on a City board, agency or committee:[ Wd ( /SF 1i /v 5/-:11z. L..3 /U 4JJ) 7 6D6.- 0 2 (.07 -- C o PirnUA)i7 i"1 2) ! Ts I.c-,i_pe.e.s , A) 771 6 Ofz-E 1- ;' C cu) r.. c) F)v/< -- • G r ? Y Are you a registered voter? C Do you hold public office ? , Are you employed by the City? /w At the present time, do you serve on any other Boards, Agencies, or committees? Afro If so, list each: Have you ever served on any boards, agencies, or committees? If so, list each: Now (BOARD, AGENCY AND COMMITTEE MEMBERS MAY BE REQUIRED TO FILE WITH THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR) PLEASE INDICATE BOARDS, AGENCIES OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER BEAUTIFICATION & TREE COMM. CONSTRUCTION REGULATION BOARD CITIZENS CODE ENFORCEMENT FIRE PENSION BOARD 9ENERAL EMPLOYEES PENSION ECONOMIC DEVELOPMENT ✓ LAND DEVELOPMENT & REG. AGENCY LIBRARY BOARD POLICE PENSION BOARD PARKS AND RECREATION BOARD VETERANS PARK ADV. COMMITTEE SENIOR H C CO T I S"" SIGNATURE AA1Lnk aA DATE :w h-iisj /// /91 j 7 ** SEE REVER SIDE FOR LISTI G OF BOARDS, AGENCIES AND COMMITTEES ** THE CITY OFEDGEWA ` R 40 NCVD POST OFFICE BOX 100 - EDGEWATER, FLORIDA 32132 -0100 '„ APPLICATION FOR APPOINTMENT TO CITY L BOARDS, AGENCIES OR COMMITTEES NAME C (4 AL Z ADDRESS 67? 1 10 P L14 0 .A)E= HOME PHONE <2 �g 9 9 BUSINESS PHONE OCCUPATION : v2 e 0 Are you a resident of Edgewater y PS How long 6 Z.t.JeokS Is your principal place of employment in Edgewater? /00 _ if yes how long? Briefly state your interest in serving on a City board, agency or committee: YVi . .. mac U)i 3 L -1T o 0 ,i id LL S7e cgeL Sc L00L C= 4c PO K.1S, Se Lvt• 0 64) RPca eA"rid "L- CA o 11 .1... taA5 �x10ol_Lic - - ! Av Mr, Al 14SPe"<. ( S ere Ctri ` G�ooe.��✓ e' T ct) tCL �Tovr.)0 .L.,,,Tc- A. - 5 rrI.JC 4' �6xTit wL I- L Are you a registered voter? 05 Do you hold public office? Al ..111 Are you employed by the City? /Vo At the present time, do you serve on any ether Boards, Agencies, or committees? /lb If so, list each: Have you ever served on any boards, agencies, or com it If so, list each: /Unr !'J F .1:: .,1 rl�k al ,n (c,c c T? . 1 ' �: M r �i <<.S 1 V C (BOARD, AGENCY AND COMMITTEE MEMBERS MAY BE REQUIRED TO FILE WITH THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR) PLEASE INDICATE BOARDS, AGENCIES OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER BEAUTIFICATION & TREE COMM. CONSTRUCTION REGULATION BOARD CITIZENS CODE ENFORCEMENT �/ FIRE PENSION BOARD GENERAL EMPLOYEES PENSION T ECONOMIC DEVELOPMENT / LAND DEVELOPMENT & REG. AGENCY 21 LIBRARY BOARD 3 POLICE PENSION BOARD PARKS AND RECREATION BOARD VETERANS PARK ADV. COMMITTEE SENIOR AD H COMM EE it SIGNATURE DATE: ** SEE REVERSE SIDE FOR ' TING OF BOARDS, AGENCIES AND COMMITTEES ** CITY OF EDGEWATER City Manager's Office MEMORANDUM DATE: September 9, 1997 w TO: Mayor and City Council FROM: George E. McMahon, City Manager X/, `, . SUBJECT: Self Insurance Internal Service Fund Council has previously requested the City's self- insurance fund be on the September 15th agenda for review and discussion to determine whether or not this fund should continue to be operated and maintained as originally established by Council in 1986. You indicated the need to review the following as a Council policy: 1) Original and future intent of Council in having this separate fund. 'taw 2) Amount of desired fund balance if this fund continues. 3) Determination of best option for obtaining the desired fund balance. 4) Time frame for reaching fund balance desired. As part of Council's review, the original ordinance (No. 86 -0 -30) enacted in November 1985, which established this self- insurance fund, is attached. Please note that at the time this fund was established, insurance programs for local government were experiencing extreme difficulty in obtaining adequate insurance coverage by any provider and it was essential that the City protect itself through such funds. The ordinance clearly states that this fund was to be used for insuring or providing for insurance of any real or personal property or operation of the City against risks or hazards, maintenance of hurricane disaster funds, and recovery of tort claims against other parties. Historically, the fund was used for the purposes intended. However, over several years insurance has become more available and economically feasible. Therefore, Edgewater, as well as most cities, has reverted back to purchasing insurance which provides better coverage, and the self- insurance fund has provided the necessary funds for paying the annual premiums. Additionally, small claims of the City, deductibles which are not insured, have been paid from this fund. Because the only income generated by this fund is interest, it is not sufficient to replace the cost of insurance and the fund has gradually been reduced to $621,636.36. During this time insurance costs did not impact other revenues. Page two September 9, 1997 Review of this situation and the economics of now purchasing insurance indicate City 4411, Council may want to reconsider the original purpose and amount maintained in this fund. Fred's attached memo and proposed options to re- establish a funding level and fund the insurance reserve are a logical approach to resolving this issue. I recommend Council consider maintaining a fund balance of $775,000 by using a portion of this year's carry over balance to raise the balance from $621,636.36 to $775,000 and subsequently use the interest earnings after expenses for claims and audit services to add to the balance. I further recommend option number 1 in Fred's memo to pay the annual cost of future insurance. If the cost of annual premiums increase, I recommend this also come from the insurance fund balance. This philosophy will provide the following: 1) Reasonable fund balance for currrent and future insurance needs. 2) Rational means of providing annual insurance premium costs. 3) A reserve to cover claims and deductibles to avoid unpredictable problems which may occur, and reduce insurance costs. Finally, if the insurance market becomes a problem in the future, the City would have a ` r reasonable reserve to assist in providing financial protection until the market stabilizes again. Rather than be a self- insurance fund for all of the City's liabilities, which would take substantially more funds than ever provided, this would in reality be a reserve for stabilizing insurance costs and a hedge against unpredictable insurance market conditions. You should also be aware that tort liability under State Statute 768.28 is limited and portions of any judgements exceeding $100,000 per individual or $200,000 per incident or occurrence require a State Legislative Act. This applies to State claims, but not Federal claims. However, it does limit the high costs of frequent State claims, which increases insurance costs. Because of the State Statute and changes in the insurance market, I recommend the funding and option presented for your consideration. liosy GEM:lsk Attachments • ORDINANCE NO. 86 -0- 30 AN EMERGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, CREATING THE CITY OF EDGEWATER SELF- INSURANCE FUND; PROVIDING FOR THE *ar APPROPRIATION AND ACCUMULATION OF FUNDS; APPRO- PRIATING SUCH FUNDS FOR THE PURPOSES DESIGNATED; STATING THE INTENTION FOR THE SELF- INSURANCE AND INSURANCE PROGRAM TO OPERATE AND FUNCTION IN A MANNER SIMILAR TO A COMMERCIAL INSURANCE COMPANY; PROVIDING FOR THE APPOINTMENT OF THE CITY OF EDGE - WATER SELF - INSURANCE AND INSURANCE COMMITTEE TO ADMINISTER THE PROGRAM; PROVIDING FOR THE DUTIES, AUTHORITY AND RESPONSIBILITY OF THE COMMITTEE; PROVIDING FOR THE CITY ATTORNEY TO PROVIDE ALL LEGAL SERVICES REQUIRED TO ACCOMPLISH THE PURPOSES OF THE PROGRAM; PROVIDING AUTHORITY FOR THE SETTLEMENT OF CLAIMS NOT EXCEEDING ONE THOUSAND DOLLARS BY THE SELF - INSURANCE COMMITTEE AND FOR THE SETTLE- MENT OF CLAIMS IN EXCESS OF ONE THOUSAND DOLLARS UPON THE APPROVAL OF THE CITY COUNCIL; CONTAINING A REPEALER PROVISION, A SEVERABILITY CLAUSE; DECLARING THIS ORDINANCE TO BE AN EMERGENCY ORDINANCE AND DISPENSING WITH THE REQUIREMENT OF READING SAME ON TWO SEPARATE DAYS BY A THREE - FIFTHS VOTE OF THE CITY COUNCIL AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Edgewater's insurance premiums have gown to astronomical proportions, and, WHEREAS, some coverages have been cancelled by the Carrier and replacement is not available in the present market, and WHEREAS, the City Council determined on the 21st day of November , 1985, that the City shall proceed with a Self - Insurance Program, and WHEREAS, during the preparation of the FY 86 -87 Budget, the City Council gave due consideration to the financial arrangements for the establishment of a Self- Insurance Program for the City of Edgewater. Noe NOW, THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF EDGEWATER, FLORIDA: SECTION 1. There is hereby created a City of Edgewater Self - Insurance Fund, the Fund to which shall be credited all money deposited in the City Treasury by appropriation or from any other source, together with any unexpended balance of any appropriation hertofore made for the ex- penditure of public funds for or accruing from: Page 1 of 6 pages 1. The payment of claims and judgments against the City of Edge- ., water involving the acts of officers or employees of the City of Edgewater or property belonging to the City of Edgewater. 2. Insuring or providing for the insurance of any real or personal property or operation of the City of Edgewater against risks or hazards. 3. The maintenance of hurricane disaster funds. 4. The recovery of tort claims against other parties. 5. Fines and forfeitures levied against employees as a result of being found responsible for preventable accidents. 6. Amounts received fran parties contracting with the City for providing insurance coverage to protect the parties for any and all risks involving activities or property associated with the contracts. `fir► 7. Income accruing from the investment of the trust funds. Said funds are to be expended in accordance with the provisions and for the purposes staffed in this Ordinance. The Fund shall be segregated from other funds in the City Treasury and shall be administered like other similar funds. SECTION 2. All money accumulated in the Fund is hereby appropriated for the purposes for which designated, to be expended in accordance with the provisions and procedures established by this Ordinance. SECTION 3. There is hereby appointed a Committee to be known as the, City of Edgewater Self- Insurance and Insurance Committee, consisting 'fir of "th&City "Clerk /City Administrator, the City Attorney and the City's Insurance Agent -of record. Members shall be entitled to compensation by reason of their services in the Committee. The Committee shall designate one of the members Ntoacf as Chairman.gThe Committee shall administer the Self- Insurance Program and maintain appropriate records which shall reflect the status of the Program and be in such detail as required to enable the Committee to determine appropriate reserves. The Committee shall determine and recommend to the City Council the amount of reserves to be accumulated and maintained and the amount to be appropriated annually to finance the Self- Insurance and Insurance Program. SECTION 4. Investment authority. Trust funds may be invested without limitation in: a. Bonds, notes or other obligations of the United States or those Page 2 of 6 pages • guaranteed by the United States or for which the credit of the United States is pledged for the payment of the principal and interest or dividends thereof. b. Certificates of deposit of any bank incorporated under the laws of this State or any national bank organized under the laws of the United States to do business and situated in this state, to the extent that such savings accounts are insured with the federal government or an agency thereof, and if the certificates of deposit are secured by the deposit Of securities of the United States Government. c. The Committee shall have the power to make purchases, sales, exchanges, investments and reinvestments for and on behalf of the Fund. It shall be the duty of the Committee to see that money invested is at all times Nor handled in the best interest of the City. d. Securities or investments purchased or held under the provisions of this Ordinance may be sold or exchanged for other securities or investments; provided, that no sale exchange shall be at a price less than the market price of the securities or investments to be sold or exchanged. SECTION S. Each Committee member shall take an oath of office and make written acknowledgment of his acceptance of the duty, responsibility and authority as such. SECTION 6. It is the intention of the Council of the City of Edgewater that the Insurance Program shall operate and function in a manner similar to %ow' a commercial insurance company. Accordingly, all expenses arising from the operation of the program shall be paid from the Fund to the same extent as similar expenses would be discharged by the payment of premiums to a commercial insurance carrier. SECTION 7. The Committee shall, as expeditiously as possible, with due regard to the financial security of the City, proceed to establish the means whereby the City shall become self- insured in primary insurance coverage while maintaining, if possible, umbrella coverage to insure against catastrophic losses. The means contemplated include the establishment of financial reserves and securing adequate qualified personnel, supplies and equipment to perform required services in an economical and efficient manner. The Committee is err specifically authorized and directed to ascertain that the City's financial interest is fully protected at all times. Any provisions of this Ordinance to the contrary Page 3 of 6 pages notwithstanding, in the event that adequate financial reserves have not been pro- vided or an analysis of the costs involved demonstrates that it is more economical for the City to maintain coverage for certain specific risks through commercial insurance policies the Committee is authorized and directed to procure such coverage. The premiums shall be paid from Trust Funds unless the City Council shall have directed otherwise and provided funds for that purpose. The Committee shall utilize the services of regular city employees to the greatest extent practical, but may procure specialized services on a fee basis from independent contractors when such action is not prohibited by law. Where personal services for the program rendered by regular City employees requires the expenditure of a substantial portion of the employees' working time on a regular or recurring INair basis the prorata costs of such time,including all emoluments, shall be charged as an expense of the Program. The Council may provide for the payment of such expenses during the regular budgeting process by providing funds for the payment of such personnel in the appropriate departmental budget with a corresponding reduction in the amount appropriated directly to the Trust Fund. In the event that the Programf shall require personnel services, payment for which shall not have been provided in the budget, the Committee shall provide funds expended or to be expended for such services. SECTION 8. The City Attorney shall perform or supervise the performance of all legal services required to accomplish the purposes of the Self- Insurance and Insurance Program. Legal services shall include, but not be limited to, the defense or prosecution or negotiation of settlement agreements of all claims or suits, the investigation of all claims and settlement of those claims found to be well founded for which the amounts claimed are payable from the Trust Fund. The Self- Insurance Committee, assistants and claims adjusters, as may be designated may compromise, settle and pay all claims which may be discharged by payment of an amount not to exceed One Thousand Dollars for each individual claim. Such settlements or compromises shall be for all damages claimed for personal injury, property damage or both. Now Proposed settlements in excess of One Thousand Dollars shall be Page 4 of 6 pages r submitted to the City Council for its approval prior to acceptance. Upon approval by the City Council or the Self- Insurance Committee, as specified in the two preceding paragraphs, the Self- Insurance Committee shall authorize the payment of the claim by the Finance Director and provide such documents as the Finance Director may require. The City Attorney shall render such report or reports for the settlement of claims to the Committee and the City Council as they shall require. SECTION 9. All ordinances or parts of ordinances and all resolutions or parts of resolutions in conflict herewith be and the same are hereby repealed. SECTION 10. If any section, part of a section, paragraph, phrase "'fir or word of this ordinance is declared invalid, the remaining provisions of this ordinance shall not be affected. SECTION 11. It is the intention of the City Council and it is hereby ordained, that the provisions of this ordinance shall become and be made a part of the Code of the City of Edgewater, Florida; that the sections of this ordinance may be renumbered or relettered to accomplishsuch intention; and that the word "ordinance" may be changed to "section ", "article ", or other appropriate word. SECTION 12. This ordinance is hereby declared to be an emergency measure on the ground of urgent public need for the preservation of peace, health, safety and property in the City of Edgewater. %"''' SECTION 13. The requirement of reading this ordinance on two separate days is hereby dispensed with by a vote of not less than three - fifths of the members of the City Council. SECTION 14. This ordinance shall take effect immediately upon its adoption by the City Council of the City of Edgewater, Florida, and approval as provided by law. The first reading of said Ordinance, as well as the second reading of said Ordinance, was held at a special meeting of the City Council on the 22nd day of September , 1986, and was adopted thereby. Page 5 of 6 pages F • • ROLL CALL VOTE ON ORDINANCE NO. 86 -0 -30 AS FOLLOWS: Now/ ZSZ. -� ye MAYOR ,1 r•''''',/ _A---- - _____yZ._4? COU - CIL • -Z4NE ONE 0 4. O NCILMA -ZO , TWO COUNCI1AN -ZONE THREE CUNCILMAN -ZONE FOUR t om ` - O SECOND READING: low -- 3 c .-__ 04.- if .-s MA OR t---1 Ci i' CILMAN ZO E ONE IIP il O NCILMAN -ZON TWO --- )-La ` Ci o 7 4..6 COUNCIL AN -ZONE THREE 17 7 . - 76/ t"?‘- .‘°-'''' `- /sue OUNCILMAN -ZONE FOUR c".. ATTEST: Gc -6t-- 4- -� , Y/Zb City Clerk Dk . tj Authenticated this el z day of , 1986. MA f ,..Q R This or. . • . r-epared • . fic. - r e < rney 2 Ilaw Page 6 of 6 pages • • REcO vEc CITY OF EDGEWATER MEMORANDUM TO: George E. McMahon, City Manager CITY MANACER %o "' FROM: Ferdinand Munoz, Assistant City Manager/Finance Director /q RE: Self - Insurance Internal Service Fund DATE: August 14, 1997 As of June 30, 1997 the Self - Insurance Fund had a total asset balance of $622,152.32, consisting of $130,224.19 due from the General Fund, $491,412.17 with the State Board of Administration, and 515.96 of prepaid expenses. Against this balance there was $2,121.00 in accounts payable and an estimated (actuarial•determined) $160,000 in claims and judgements. The net result is that there was a net cash balance, or claims to cash, totaling $621,636.36. The issue at hand is that for FY -98 we anticipate earning $40,000.00 in interest, while paying out $143,290.00 in expenses (accounting, insurance, estimated claims and judgements, and miscellaneous cost). At this rate the balance would be reduced by about $103,290. In order to stop this deterioration of the cash balance the City needs to consider some options. 1. The $110,000 annual insurance premium cost can be allocated based on the number of employees as follows. Pay General Fund $ 69,300 (@ 0.1805 mills) Water & Sewer Fund 23,100 Refuse Fund 12,100 Stormwater Fund 5,500 Annual Cost $110,000 2. Based on the same allocation method, the other funds can make a cash infusion, to bring the cash balance to about $780,000, of $160,00 as follows. Cash Contribution General Fund $100,800 (@ 0.2625 mills) Water & Sewer Fund 33,600 Refuse Fund 17,600 Stormwater Fund 8,000 Total $160,000 3. The cash balance can be maintained at a range of $775,000- $800,000, by allowing the interest earnings, net of expenses for audit services and claims paid, to grow the balance. CITY OF EDGEWATER City Manager's Office MEMORANDUM DATE: September 15, 1997 TO: Mayor and City Council FROM: George E. McMahon, City Manager ").,ti • SUBJECT: Letters re: S.R. 442 As an update on the letters regarding the widening/turn lanes of S.R. 442, we have received an additional 38 signatures, for a total of 71. Following are the names of those received since my September 8 memo. Again, many did not include an address. Edward O. Ashton William L. Hall Margaret P. Ashton Myron F. Hammond Richard Bennett, Sr. Cecile L. McConchie Mrs. Richard Bennett, Sr. George L. Nelson Michael Billick Peter Orenzo Donna Charette Jonalyn Portera Jeff Clark Joe Portera Valerie Clark Thomas L. Rose Dee Cucanich Nancy L. Rose Amy L. Cudak Carlton P. Sawin William C. Cudak Jean Sawin Frances Del Conte Concetta S. Smith Thomas Del Conte William H. Smith Gladys Edwards Carol Sparks Jerry Edwards Rick Sparks Alice Garzia Elayne Wasko John Garzia John Wasko William W. Gerke Beatrice Whitman Margaret Gerke Doreene Whitman I'll keep you advised if additional petitions are received. GEM:lsk Attachment RECE IVED SEP 12 1 997 CITY M ANAGER r , Mayor Jack Hayman Edgewater City Council City of Edgewater P.O. Box 100 Edgewater, FZ. 32132 Re: State Road 442 Dear Mayor and Council: We strongly oppose and object to your most recent vote to widen State Road 442 to four lanes WITHOUT a turning Zane, and the closing of some of our residential streets in Florida Shores. This will hardly give us any more traffic relief than we now have. We insist that ALL of our streets in Florida Shores remain open for easy access and that you back the five lanes including a turning Zane as you did at your JuZy, 1997 meeting. With the many turning lanes in Edgewater and New Smyrna Beach, and no statistics to prove they pose a danger, that should not be an issue in discussing the five lanes. If there is no way D.O.T. will widen Route 442 without closing access to some of our streets in Florida Shores, we would prefer Route 442 be left as it is with some modifications at Hibiscus and Guava and the entrance/ exit to the Winn Dixie Shopping Center. We DO NOT WANT ANY DIFFICULTY ACCESSING OUR STREETS to and from Route 442, nor do we want a heavier traffic burden on other streets. ery truly yours, E:;2 jC el 0' . Tom• (---- — 6 ax_ ? (t5A--0.- ,, P.S. Chief Schumaker believes that four with ou r Za the closing of some c f Florida Shores streets and no turning Zane would be the most dangerous design.