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04-17-2000 - Workshop%, .w CITY COUNCIL OF EDGEWATER WORKSHOP APRIL 17, 4000 500 P.N. COMMUNITY CENTER CALL TO ORDER Mayor Schmidt called the Workshop to order at 5:30 p.m. in the Community Center. ROLL CALL Mayor Donald Schmidt Present Councilman James Brown Present Councilman Dennis Vincenzi Present Councilwoman Harriet Rhodes Present Councilwoman Judith Lichter Present City Manager Kenneth Hooper Present City Clerk Susan Wadsworth Present Legal Assistant Robin Matusick Excused Police Chief Lawrence Schumaker Present MEETING PURPOSE The purpose of the meeting is to discuss the Parks Master Plan and beautification and have the City Council provide direction for staff to assist in implementation of the priorities. Parks & Recreation Director Jack Corder informed Council he would be going over the proposed plan he put together for future park sites with possible funding as well as beautification projects. He introduced Glen Murphy, Mike Tanksley, and Shirley Pittman from the Recreation/Cultural Services Board as well as Diane Troutner from the Edgewater Landing Garden Club. Mr. Corder made a slide presentation for Council. (Copies attached). There was a brief discussion regarding Whistle Stop and Rotary Park having the most usage within all the parks. Mr. Corder continued his slide presentation of aerial views of some of the City parks. Councilwoman Lichter went with Mr. Corder today to look at the skateboard park site. She feels this is a good site for it. She spoke about Mr. Clark's house and the close proximity to the park. .- VO Councilwoman Lichter spoke about the concern of people going through Meadow Lake to get to the skateboard park. Councilman Vincenzi stated he was under the impression the skateboard facility was right behind Mr. Clark's house but it is not. He feels this is a good location for the skateboard park. There was a brief discussion regarding fencing Whistle Stop Park. There was a discussion regarding purchasing a house by a park and the noise involved. City Manager Hooper informed Council Mr. Corder is looking for direction from Council on projects they would like to see move forward. It was the consensus of Council to move forward with the skateboard facility. City Manager Hooper briefly went over the funding for the first six projects. There was some discussion regarding the relocation of the shuffleboard courts to Rotary Park. City Manager Hooper spoke about having enough money for projects one through eight. Mayor Schmidt would like to see them work on the upgrading of the lighting and parking at Rotary Park. Mr. Corder further spoke about the Children's Park to be located at Rotary Park and the need for more lighting. Currently there is only one light there. Councilwoman Lichter spoke about the potential she feels Rotary Park has. It was the consensus of Council to upgrade the lighting and parking lot at Rotary Park. City Manager Hooper recommended they look at Items one through eight, with eight being a project they are seeking outside help for funding. They have dollars to do Items one through seven. There was a brief discussion regarding Item 17 - purchasing property for future park sites. Mayor Schmidt asked if they have any parks that might be too close to one another or just are in essence useless for us but they might be able to turn it into revenue by selling it and investing it in another park. Mr. Corder stated they don't really have anything of any size that would be of any real value in park land. Page -2- Council Workshop April 17, 2000 v 1"/ Councilwoman Lichter spoke about property that was originally purchased at 35a' Street for the fire station at the south end of town that could be considered for a park. City Manager Hooper asked if the Council is interested in Item 17. D.O.T. has approached us to give them about a 1/3 of Veterans Park for drainage and for maintenance of the drainage ditch. Foley & Lardner informed D.O.T. we are interested in buying but not giving. He further commented on future plans for the Veterans Park area. If the grant money is there, would Council be interested in expanding veterans Park. It was the consensus of Council to look into this. Councilwoman Lichter spoke about ECHO grants. City Manager Hooper explained they would be going after an ECHO grant as well as a FIND grant. There was further discussion regarding expanding Veterans Park. Mayor Schmidt agreed to Items one through eight and to work on Item seventeen. City Manager Hooper stated the rest they will bring forth. They will do some planning and efforts where there are grant opportunities. They are after Council's consensus that that is Mr. Corder's directive as well as what they are them telling him to put in the budget. There was a brief discussion regarding when the skateboard facility would be done and traffic concerns. Councilwoman Lichter asked if they have money available for a pathway, some signing and if they ever need the fence, that type of thing. City Manager Hooper stated yes, right now. They are saving every penny until the Recreation Complex is done. Mr. Corder introduced Tom Tipton, Mike Visconti, and Joe Hagan who were also present. Mr. Corder made a slide presentation regarding beautification of the medians and parks. Volunteers from Edgewater Landing have volunteered to design and upgrade the beautification in the parks. There was a brief discussion regarding a sign in the north median. D.O.T. did not approve the sign because of site zone clearance. The only way to do it is for the City to assume the liability. Councilwoman Lichter suggested beautifying around the Chamber signs. Mr. Corder continued his slide presentation with the construction schedule for the two medians on the south end. Page -3- Council Workshop April 17, 2000 Mayor Schmidt asked about trees. Mr. Corder informed him they are looking at Crepe Myrtles. Mayor Schmidt asked about relocating the palm trees on S.R. 442 that will be taken out when the road is widened. Mr. Corder informed him he was told they are too big, too old and are not worth trying to move. Mayor Schmidt asked if the sprinkler system will be reclaimed water or potable water. Mr. Corder informed him it will be potable until reclaimed water is run to that area. Councilwoman Lichter spoke about people like to plant trees as a memorial for someone and questioned the cost of the trees. Mr. Corder informed her a 30 gallon Crepe Myrtle costs approximately $100 to $110. There was further discussion regarding marking these trees or presenting a certificate with a picture and location of the tree. Mr. Corder agreed to take it back to the Recreation/Cultural Services Board for discussion. Mr. Corder finished his slide presentation. Councilwoman Lichter asked what happened to the intersection of Park Avenue and U.S. #1. Mr. Corder informed Council the Board has discussed and are looking into budgeting this for next year. They have also discussed the medians at Turgot Avenue to be included in next year's budget for beautification. City Manager Hooper briefed Council on the grant application for $475,000 for all 29 medians on U.S. #1. Mayor Schmidt feels if the time ever comes to light up Riverwalk he would like to consider Park Avenue too. Councilwoman Lichter mentioned the letter regarding naming the Recreation Complex the Hawks Park Recreation Complex in honor of Dr. John Milton Hawks. City Manager Hooper informed her she could bring it up under her reports. If there is consensus, he would put it on the next agenda. It was the consensus of Council to do this. City Manager Hooper spoke about manpower and the staff he currently has. They have been talking about, he has a group that are dedicated to building maintenance. He has looked at if this is a cost effective function. Council will see a proposal at the mid -year budget to shift these folks into parks and maintenance and facilities recreation upkeep. They will actually contract for the maintenance of the buildings. Page -4- Council Workshop April 17, 2000 City Manager Hooper stated part of what they are trying to do is increase his staff but not increase the sum total of employees we have. That is one of the better ideas they have been able to come up with. This is an area where they can privatize and save money and at the same time increase his staff to take care of the additional medians. There was further discussion regarding the beautification and maintenance of the medians on U.S. #1. They spoke about businesses volunteering and helping out to beautify the medians. Mr. Corder thanked his Board members for the excellent job they have done. He also thanked the volunteers from Edgewater Landing. Mayor Schmidt thanked everyone that came. City Manager Hooper informed Council he would place the naming of the Recreation Complex on the next agenda as well as the Master Plan so they can formally vote that they will do Items one through eight as they described. Councilwoman Lichter and Councilwoman Rhodes asked him to make it the last meeting in May due to conflicts they both have. Councilwoman Lichter asked for an update on the Y.M.C.A. raising funds, which City Manager Hooper presented. Mayor Schmidt stated they are ready to come up with some big dollars. City Manager Hooper informed Council the City has been awarded the grant to upgrade the Recreation Complex as a shelter. City Manager Hooper presented a summary of why the City cannot provide cost-effective wastewater service to the unincorporated/Oak Hill area south of Edgewater. ADJOURNMENT There being no further business to discuss, a motion was made to adjourn. The meeting adjourned at 6:35 p.m. Minutes submitted by Lisa Bloomer Page -5- Council Workshop April 17, 2000 LI LT LANDSCAPE PLAN 3 lie, U.S. 1 (S. R. 5) MEDIANS L RECREATION /CULTURAL SERVICES BOARD (TIME) Miscellane Beautification (39.78 %) Parks (25.1 Historical (18.79°x) Beautification Historical Parks Miscellaneous 03/11/99 27.7 6.5 12.5 25.5 05/13/99 26.3 19.5 3 29.5 06/10/99 28.6 6.5 5 35.5 07/15/99 17.5 48.75 2 1.75 08/12/99 13.75 24.25 8 4.75 *9/28/99 0 0 12.5 0 10/14/99 53 0 26 2 11/18/99 38.5 3.25 24 8 12/09/99 47.25 14.5 9 2.5 01/13/00 25.5 4.25 0 7.25 03/02/00 13.5 10.25 82 3 TOTALS 291.6 137.75 184 119.75 733.1 RECREATION /CULTURAL SERVICES BOARD (TIME) Miscellane Beautification (39.78 %) Parks (25.1 Historical (18.79°x) INTER -OFFICE MEMORANDUM EDGEWATER, FLORIDA TO: Mayor and City Council FROM: Ken Hooper, City Managerot� C.M. NO: 2000.028 DATE: April 17, 2000 SUBJECT: Southeast Volusia Wastewater Service Mayor Schmidt requested that I summarize the review and analysis that was provided to Volusia County staff (March 1999) describing why the City of Edgewater cannot provide cost-effective wastewater service to the unincorporated/Oak Hill area south of the City of Edgewater. The City's wastewater facility is currently rated and permitted to treat up to 2.75 million gallons of raw wastewater per day. Our current flows are 1.5 million gallons per day. The capacity of the existing facility minus existing flows leaves a balance of 1.25 million gallons per day available for future treatment capacity. The City has approximately 2,500 remaining units to be built within the Florida Shotes subdivision and has annexed approximately 1,400 acres at the I-95/SR 442 interchange. The 1,400 acres is planned for 2.5 units per acre or approximately 3,500 residential units. The City has also approved development agreements for commercial development along Park Avenue (FIND, Massey property, and commercial on the north side of Park Avenue to Mission Road). The commercial property is approximately 600 acres and is estimated to require 1,500 gallons per acre for sewer capacity. The City plans to provide sewer service to approximately 6,000 (2,500 Florida Shores plus 3,500 in annexed acres) residential units at a rate of 225 gallons per unit (225 x 6,000) for a total of 1,350,000 gallons per day plus 900,000 gallons per day for commercial development. The City needs 2,250,000 gallons per day of wastewater capacity per day to service our current development plus known future development. As described, the City has capacity to service only a portion of the known sewer demands within the City. Any purchase of the City's existing sewer capacity by the County or Oak Hill, would only reduce the time until the City would have to expand the existing plant. Mayor and City Council Southeast Volusia Wastewater Service April 17, 2000 Page -2- The City has had Hartman and Associates and PEC look at the cost for expansion of our plant. The estimate is $4.50 per gallon of new capacity. If our plant requires an expansion of 2 millions gallons per day, the cost would be $9,000,000. The estimated cost for capacity at $4.50 per gallon is lower than the County's cost for construction of a new plant but there is more to the issue. The location of the new County plant is located closer to the Southeast Volusia service area. The collection/ transmission system cost to move wastewater flow from Southeast Volusia to the location of our plant (northern Edgewater) is $1.2 million more that the County's cost for collection/transmission. This is required because the collection/transmission lines in south Edgewater were not sized to provide additional flow from a service area south of Edgewater, thus a new master pump station and new force main would be required to transmit the raw sewage from unincorporated/Oak Hill service area to our existing plant. In summary, the City of Edgewater has no extra capacity. If the City of Edgewater took wastewater from the unincorporated/Oak Hill area, the City of Edgewater would have to expand its facility at a cost of $4.50 per gallon. The cost of collecting and transmitting raw wastewater to our existing plant is $1.2 million more than the cost of collection and transmission to the County's new facility. KRH:ejm sMemo.�evdwu¢w.w,nri« BEAUTIFICATION •:• PROJECTS • MEDIANS ( 2 Medians on US I at south city limits) •:• PARKS ( Volunteers from Edgewater Landing Garden Club designing plans) Median south of Intersection Roberts Rd. & US I South side of median h F . � North end Median (Model) SCHEDULE of CONSTRUCTION Planning and Design Ongoing Review Week of May 1, 2000 Permitting ( FDOT) May 8 to June 8, 2000 Construction ( start) June 12, 2000 Remove existing grass Week of June 19, 2000 Install sprinkler system June 26 to July 14 Directional Bore July 10, 2000 Install plants & sod July 17 to July 31, 2000 Completion First week of August — — — — — — — — — — — — - ORATION MAP MUME.T." I. All ""t — graded shall be Fiorillo W. 1 11 better, .1 I.t1h1d — • Clad od Standards far N--y PI1l1t1', 01,Wal If Flo,t Industry. State If F(OHOl. H— 'I 2, P-, ,ItIlill, 1,14 il—latill proctkes stroll —f— to F,D.G7, ­d;l,,ad— meCtl,r 580 L-A-0, 3. 1', that al,,it are ,,toll,d N,h In the d— —, ft-,, 1— Insure F- 4, E.k-y cw bNg and ­—,t to xenon as is. No wtlificotWns to design of —.- —to 1— 5 Ui,tog l,totl- —11 be ­Ietily --d from proposed plontng 6 Insure - tiolt the ewN Kao—d herelr. do- not —Ife, pith I- p,,Rltld drolnage patterns. J. All grades, and Wl be —Itl,d ors site before 1e1- Any discrepancies —11 be brought to - attention of the City of Edg—to, Project . —fl, 8 All O1.t bid, -11 be 1,b, dressed e to 3' of —,Iold JA­ - Insure . &q.,t, 111ti,11 AI In III ptl— old, and PI-111, V— of dI -o'l, any "v"t'd fill to native s,a 'h,lIl be —.Pil'— to h— I 10. finish grade to top of sod not or shredded bor4 to be I ' below top of adjacent curb ur edge of po—eot 115' PE SKATE PARK FACILITY Whistle Stop Park �? 4 4 I� d w ill w T , e- . _ 1 V ^ ti _ :E iiiii 7 _ tow j A... 4 1t 1 3 _ .a �A IL t Nk 404 -T 4 kp J IWI N �! Vn N e. t `.Ns , �� 4 . . . , �. 1 � may✓" *. ' w w _ • „� • I A d East property line facing west towards skate site. Approximately 350 ft. to east Edge of site. A ll 16 , 77 n- 11 PI 11404 Facing west towards railroad tracks.