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RESOLUTION NO. 99-R-l1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDGEW ATER, FLORIDA, DECLARING A PRIMARY
ELECTION TO BE HELD ON OCTOBER 5, 1999, FROM 7:00
A.M. UNTIL 7:00 P.M., AND THE GENERAL ELECTION TO
BE HELD ON NOVEMBER 2, 1999, FROM 7:00 A.M. UNTIL
7:00 P.M.; DECLARING SEPTEMBER 7, 1999 AS THE
CLOSING OF VOTERS REGISTRATION BOOKS FOR THE
PRIMARY ELECTION AND OCTOBER 4, 1999 AS THE
CLOSING OF VOTERS REGISTRATION BOOKS FOR THE
GENERAL ELECTION; DECLARING AUGUST 23,1999 AT
9:00 A.M. AS THE BEGINNING OF QUALIFYING FOR
MAYOR, DISTRICT I, DISTRICT 2, DISTRICT 3 AND
DISTRICT 4, WITH QUALIFYING TO END AT NOON ON
SEPTEMBER 2,1999; PROVIDING FOR APPOINTMENT OF
ELECTION WORKERS FOR THE PRIMARY AND
GENERAL ELECTION BY THE SUPERVISOR OF
ELECTIONS OF VOLUSIA COUNTY; APPROVING
EXECUTION OF AGREEMENTS FOR SERVICES AND
MATERIALS FOR MUNICIPAL ELECTIONS; AND
DESIGNATING THE CITY CLERK AND CITY ATTORNEY
OR THEIR DESIGNEE TO CANVAS THE ABSENTEE
BALLOTS FOR PRIMARY AND GENERAL ELECTIONS;
REPEALING ALL RESOLUTIONS IN CONFLICT
HEREWITH AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Edgewater desires to maintain the highest standards of adherence
to pertinent State election laws and to maintain the highest integrity regarding the administration of
local municipal elections; and
WHEREAS, in 1995 the Legislature applied the election code to municipalities; and
WHEREAS, the City wishes to comply with all requirements stipulated for primary and
general elections; and
WHEREAS, it behooves the City Council of the City of Edgewater to establish security
procedures regulating the issuance, maintenance and completion of absentee ballots in municipal
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elections.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edgewater,
Florida:
Section 1. The City of Edgewater declares a primary election to be held on October 5,
1999, from 7:00 a.m. until 7:00 p.m.; with the general election to beheld on November 2, 1999, from
7:00 a.m. until 7:00 p.m..
Section 2. The City of Edge water declares September 7, 1999, as the closing of voters
registration books for the primary election and October 4, 1999, as the closing of voters registration
books for the general election.
Section 3.
The City of Edgewater declares August 23, 1999 at 9:00 am. as the beginning
of qualifying for Mayor, District 1, District 2, District 3, and District 4. Qualifying shall end at noon
on September 2, 1999.
Section 4. The City of Edgewater hereby provides that the election workers for the
October 5, 1999 general election and the November 2, 1999 primary election shall be appointed by
the Supervisor of Elections for V olusia County, Florida.
Section 5.
The City of Edgewater hereby approves execution of the Agreement for
Services and Materials for Municipal Elections, which is attached hereto and incorporated herein as
Exhibit "A".
Section 6. The City ofEdgewater hereby designates the City Clerk and the City Attorney
or their designee to canvas the absentee ballots for the primary election to be held on October 4,
1999, and the general election to be held on November 2, 1999.
Section 7.
If any section, sentence, clause or phrase of the established procedures are
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held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall
in no way affect the validity of the remaining portion of said procedures.
Section 8. A copy of this Resolution shall be forwarded to the Volusia County
Supervisor of Elections by the City Clerk.
Section 9.
hereby repealed.
Section 10. This resolution shall take effect immediately upon adoption.
All resolutions or parts of resolutions in conflict herewith be and the same are
After Motion by Councilwoman Lichter and Second by Councihnan Hammond, the vote on
this resolution is as follows:
Mayor Randy G. Alhnan
Councihnan Jim Gornto
Councilman Myron F. Hammond
Councilman Gary W. Roberts
Councilwoman Judy Lichter
AYE
AYE
AYE
AYE
AYE
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PASSED AND DULY ADOPTED this 191h day of July, 1999.
99-R-11
CITY COUNCH, OF THE
CITY OF EDGEWATER, ORIDA
By tCQti�,
Ran . Allman
Mayor
APPROVED FOR FORM
AND CORRECTNESS:
Nikki Cl�n
City Attorney
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AGREEMENT FOR SERVICES AND MATERIALS
FOR MUNICIPAL ELECTION
Election Name:
EDGEWATER PRIMARY
Election Date:
OCTOBER 5, 1999
Book Closing Date:
SEPTEMBER 7, 1999
Qualifying Period:
AUGUST 23 - SEPTEMBER 2, 1999
Logic & Accuracy Test:
Date: SEPTEMBER 25 Time: 9 : 00 a. m.
Poll Worker Training:
Date: SEPTEMBER 22 Time: 10: 00 a. m. & 1: 00 p. m.
Location:
Edqewater Commnn:it:y Center
Parties to Agreement:
V olusia County Department of Elections (Department)
EDGEWATER
!CiM
1. Candidate qualifying is responsibility of: (Name) Susan J. Wadsworth
Method of qualifying is: application filed (Notice of intention
to become a dAnd~date)
Verification of signatures on qualifying petitions will be performed by
Department at no charge. City to remind qualifiers to get petitions in early or
run risk of not having enough signatures by deadline.
2. Department will provide to City one set each of recommended materials for
candidate and political committee packets, at no charge. City to notify candidates
and political committees of date and time for Logic & Accuracy test.
3.
Department will design ballot for City approval and place order for
printing. Charge will be $20 per ballot style.
20.00
4. Date ballot information to be provided to Department: SEPTEMBER 2, 1999
5. Date anticipated for proof to be submitted for approval: SEPTEMBER 7, 1999
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6.
Number of bkllots to be o~red:
Absentee Ballots: City-wide: 500
Zone 1:
Zone 2:
Zone 3:
Zone 4:
Zone 5:
Zone 6:
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Poll Ballots: City-wide: 9 . 0 0 0
Zone 1:
Zone 2:
Zone 3:
Zone 4:
Zone 5:
Zone 6:
7. Dates anticipated for ballot deliveries:
Absentee Ballots: September 15 Poll Ballots: October 4
8. City responsible for paying for ballot printing and delivery, directly to printer.
9. Department to provide to City a list of eligible voters at no charge.
Date for delivery of list: September 15, 1999
10.
C'011nty to mail advance notice to overseas electors. Charge of 35
cents per elector if Department mails notices - amount to be added to deposit when
notified.
,35.00
11. Ci ty to process requests for absentee ballots. If done by
Department, Department's policy for third party pickup will be followed and City
will be charged $2.50 per ballot, plus postage, for each ballot processed.
Anticipated number of ballots
Anticipated postage
x 2.50 =
x .78 =
If City handles Absentees, charge of 21 cents per set of secrecy sleeve/envelopes. No
charge for use of Signature Retrieval System for verifying signatures; call in
advance to schedule time.
Anticipated sets: 500 x .21 =
105:00
12. City Clerk to be issued absentee ballots for in-person voting at City Hall:
Yes -2L
No Number:
City-wide: 500
Zone 1:
Zone 2:
Zone 3:
Zone 4:
Zone 5:
Zone 6:
(5 )
13. The City to schedule use of polling places. No charge if done by
Department from list of county polling places; but, city is responsible for drawing
up contracts, having them signed and paying owners of facilities for their use.
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14. Department r~onsible for mailing notices to affecto.Noters if change
of polling location becomes necessary. Charge of 25 cents each if done
by Department - amount to be added to deposit when notified.
15.
Department responsible for scheduling poll workers for training classes
and election day assignments. Charge of $1.00 per worker, if Department
schedules. City Charter requires list in advance for approval:
Yes_ NoL Date:
City charter requires Poll Workers to live in precinct where they work:
Yes No ----1L
Number of Poll Workers (including Deputies) to be assigned: 25
Note: One standby poll worker must be assigned for each precinct.
City is responsible for paying salaries and instruction class pay for Poll Workers.
25.00
Department responsible for training poll workers at charge of $20 per
precinct.
100.00
17. City is responsible for submitting to Department the names of proposed poll
watchers at least two weeks prior to election date for Department to certify and
include a list of such with precinct supplies. Deadline date: September 24
18.
Department responsible for arranging for transport of equipment to and from
polling places, estimated charge to be based on $85 per first precinct at a location,
$55 for each additional precinct at same location. If a City winds up running alone,
the charges are $105 and $85.
425.00
19. City desires to take part in group advertisement of logic and accuracy test,
Canvassing Board meetings and sample ballotnist of polling places, with
Department providing ad layout and contracting for advertising. Yes -.K. No _
No charge for Department service; City to deposit pro rata share of advertising
cost when notified of amount. Note: Any additional advertising required by .em::..
Charter or state statutes will be responsibility of City. If City prefers to do all
advertising, instead of taking part in group ad, Department will provide City with
sample ballot at no charge.
20. Canvassing Board members will be:
r.ity r.lprk nr npr qesignep-
City Attorney or her designee
Canvassing Board or its representative will be present for the Logic & Accuracy
Test and will convene at 4: OOpIron October 5, 1999 to canvass
the absentee ballots. City will certify the election results and file necessary
documentation with the proper authorities.
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22. City responsible for payillr"for Department personnel needed fo.tonducting
election, estimated charge to be based on $22 per precinct.
110.00
23. City responsible for paying for Department personnel to update voter records after
election, charge to be based on $10 per 1,000 registered voters.
24. Temporary branch office charge:
100.00
25. Election Connection charge:
50.00
26. City to deposit by
July ~ 30, 1999 a total of $ 970..00
NOTE: AMOUNT OF DEPOSIT IS BASED ON ESTIMATED COSTS.
DEP ARTMENT WILL DO EVERYTHING IN ITS POWER TO KEEP COSTS
AS LOW AS POSSIBLE AND WILL REFUND TO CITY ANY DEPOSIT
MONIES NOT ACTUALLY NEEDED FOR ELECTION PURPOSES. SHOULD
UNEXPECTED CIRCUMSTANCES CAUSE COSTS TO RUN HIGHER THAN
THE AMOUNT DEPOSITED, CITY IS RESPONSIBLE FOR PAYING THE
OVERAGE.
27. Special Notes:
Signed:
Date (for Department)
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K nneth R. Beeper
City Manager
Date ?c)/ ~for City)