03-16-2006 , y
*kw COMMUNICATIONS INTERLOCAL AGENCY - GOVERNING BOARD
MARCH 16, 2006 — MEETING MINUTES
The March meeting was held pursuant to public notice at the City of Port Orange, City
Council Chambers, 1000 City Center Circle, Port Orange, Florida on March 16, 2006.
Chairman Allen Green called the meeting to order at 9:00 a.m. A roll call was held with
Mayors Green and Thomas present. Mayor Vandergrifft was absent. Also present was
Port Orange City Manager, Kenneth W. Parker.
The Chairman called for all to rise for the pledge of allegiance.
The regular minutes of the November and January meetings were reviewed and
accepted with unanimous approval by the Board.
There were no public comments or correspondence.
There were no Governing Board Members, City Managers or Customer Agency Chief
comments.
Under Committee and project Reports, the Finance and Budget Report was presented
to the Board as prepared by John Shelley, Port Orange Finance Director. The report
showed that the Center is operating under favorable budget conditions. A motion was
made by Mayor Thomas to approve and accept the Finance and Budget Report with a
second motion made by Mayor Green, for unanimous approval of the Finance and
Budget Report.
Under the Director's Report, Director Bubb presented the Services Report for the
months of January and February 2006. The numbers fall within the expected
parameters.
Director Bubb then introduced the Center's new Network Administrator, David J. Wager.
Chairman Green asked David to give some background information on himself. David
explained that he met Port Orange's Network Manager, Tom Fitzgerald, on a trip to
Long Beach, Mississippi. He explained that they worked together for three weeks, and
Tom told him about the Network Administrator position that would be opening up in
RCC.
Director Bubb then discussed the City of Ormond Beach with the Board explaining that
we met with the Police and Fire Departments. Director Bubb explained that they were
fishing for proposals to put before their Council. We will continue to work with Ormond
Beach.
Mr. Bubb then discussed the County Disaster Drill, which will be a dual event simulation
in Deland and New Smyrna Beach. The Director and Operations Manager are regularly
meeting with the County and surrounding agencies. Everything is ready to go. March
28, 2006 is the tabletop exercise with an after action review and April 28, 2006 will be
the full -scale exercise.
There was no Attorney's report.
Under Unfinished Business, the Board reviewed and accepted the Services Report for
January 2006.
Under New Business, the Director requested the purchase of Veritas Software. Also
requested was approval to purchase new servers in the amount of $87,089.00. The
plan is update the servers to a blade system, which is highly mobile. Virtual servers can
go anywhere. All records will be preserved. Down time should not exceed two hours
according to the agreement. The old servers will be used as back up in a different
location. Mayor Green agreed to set a cap of $140,000 for the purchase of these items.
Mayor Thomas made a motion to approve the purchase of Veritas software and the new
servers with a second from Mayor Green for unanimous approval.
Mayor Thomas mentioned that he had the opportunity to ride with an Edgewater Police
Officer during Bike Week. He questioned Officers about RCC dispatching and services.
The Officers stated that they were really impressed with the mapping system in the
s tew vehicles. Director Bubb stated that we follow up on all problems with the individual
Users Groups each month. If there are any problems, they are addressed at those
meetings.
The next meeting of the Governing Board was scheduled for May 18, 2006 at 9:00 a.m.
in the Port Orange City counsel Chambers.
The mee • g was ao journed at 9:2 a.m.
Approved by th- Board on M. 2006.
pp Y
By
A en Green, Chairman
vow
03'15!2006 15:02 FAX 9047565242 FINANCE DEPT 0001
pORT o The City of Port Orange
FINANCE DEPARTMENT
l,J m
1867
F i0R1p P
Memorandum
To: Board of Direct rs — Consolidated Dispatch
From: John A. Shelle . nance Director
Subject: Finance Repo or Consolidated Dispatch - Period ending February 2006
Date: March 15, 200
For the five months ending February 2006, total billing and collections from the various Cities
amount to $689,198. Operating expenditures for the same time period amount to $1,086,427. These
actual receipt disbursements compare favorably to expected budgetary activities.
Please see the attached detail of the revenues and expenditures for the month of February 2006.
Should you have any questions regarding this memorandum or its attachments, please contact me.
''fir
cc: Kenneth W. Parker, City Manager
David Bubb, Director of Communication Interlocal Dispatch
03/15/2006 15:02 FAX 9047565242 FINANCE DEPT 002
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liar
JBT & Associates, Inc.
933 Beville Road, Suite 103B
S. Daytona, FL. 32119
386 - 304 -0847
Quote
00105709
Bill To: Ship To:
Communications Interlocal Agency Communications Interlocal Agency
1395 Dunlawton Ave. 1395 Dunlawton Ave.
Port Orange, FI 32129 Port Orange, FI 32129
SALESPERSON YOUR NO. SHIP VIA COLPPD SHIP DATE TERMS DATE I PG.
James Hawkins Delivered Net 3/14/2006 1
QTY. ITEM NO. DESCRIPTION PRICE Dis % EXTENDED TX.
1 SW- VER -BK -EX Symantec Backup Exec 10d for Windows $929.00 35% $603.85
Servers - (v. 10.1 ) - w/ Continuous Protection
Server - license + Extended Support - 1 server
- OLP - level E, Govt.
9 SW- VER -BKE -A Symantec Backup Exec 10d Remote Agent for $344.00 35% $2,012.40
Windows or Netware Servers - ( v. 10.1 ) -
license + Extended Support - 1 connection -
OLP - level E Govt.
1 SW- VER - BKE -SAI SAN Shared Storage Option $1,162.00 35% $755.30
1 SW- VER -BKE -M Protection Server Media Kit $50.00 35% $32.50
4 SW- VER - BKE -SQ Symantec Backup Exec 10d for Windows $1,162.00 35% $3,021.20
Servers Agent for Microsoft SQL Server - (v.
10.1 ) - w/ CAL and Continuous Protection
Agent - license + Extended Support - 1 server
- OLP - level E, Govt.
10 SW- VER -BKE -O Symantec Backup Exec 10d for Windows $1,046.00 35% $6,799.00
Servers Advanced Open File Option - (v. 10.1
- w/ CAL and Continuous Protection Agent -
license + Extended Support - 1 server - OLP -
level E, Govt
1 SW- VER - BKE -TE Symantec Backup Exec 10d for Windows $1,162.00 35% $/55.30
Servers Library Expansion Option - ( v. 10.1 ) -
license + Extended Support - 1 drive - OLP -
level E - Win
10 SW- VER -BKE -D Symantec Backup Exec 10d for Windows $684.00 35% $4,446.00
Servers Intelligent Disaster Recovery Option -
( v. 10.1 ) - license + Extended Support - 1
server - OLP - level E, Govt
SALE AMOUNT $18,425.55
Thank you! SALES TAX $0.00
TOTAL AMOUNT $18,425.55
PAID TODAY $0.00
BALANCE DUE $18,425.55
i nven t
ONLINE PRICE QUOTATION
Please order from the Following and include a copy of this quote with the
order
The Above Items should be ordered from HEWLETT PACKARD As noted below
Quoted By JBT & Associates, OID# 5681600001
Vendor:
Hewlett Packard Company
ATT: 0/E Public Sector
Dealer or Record, JBT 5681600001
10810 Farnam Dr.
Omaha, NE 68154
Tax ID# 941081436
Fax to: (800) 825 -2329
Fax Copies to 386 - 304 -0851
Quote Number: 869227 Quote Name: blade system
Today's Date : 3/15/2006 3:16:09 PM Quote Created Date : 3/15/2006 2:42:51 PM
Created By: gouveam @jbtonline.com Contract: FL - INFORMATION TECHNOLOGY HARDWARE (250- 000 -03 -1)
Product availability and product discontinuation are subject to change without notice. The prices in this quotation are valid for 30
days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order.
items /description part no unit price qty ext price
ProLiant BL p -Class Server Blade Enclosure with ProLiant 281404 -B22 $1,666.00 1 $1,666.00
Essentials Rapid Deployment Pack V1.x
ProLiant BL p -Class Server Blade Enclosure with ProLiant
Essentials Rapid Deployment Pack V1.x
ProLiant BL p -Class GbE2 Storage Connectivity Kit (w/ 12 321745 -B21 $1,388.00 1 $1,388.00
Fibre Channel)
ProLiant BL p -Class GbE2 Storage Connectivity Kit (with 12
Fibre Channel small form factor transceiver slots)
BL2Op 3 Phase Redundant Power with 6 Power Supplies 230769 -001 $2,140.00 2 $4,280.00
BL2Op 3 Phase Redundant Power with 6 Power Supplies
ProLiant BL2Op G3 X3.4 2MB, 2GB (2P) Base $3,492.00 8 $27,936.00
ProLiant BL2Op G3 server blade 3.40GHz /2GB - 2P Server 380634 -B21
Two (2) Intel® Xeon® 3.40GHz /800 FSB 2MB cache Included
Processors
2GB Total PC2 -3200 (2X1GB) Included
Smart Array 6i controller Included
(4) NC7781 PCI -X Gigabit NICs (embedded) with WOL and Included
PXF
3/100T NIC (embedded) dedicated to Integrated Lights -
O (iLO) Management
(2) 1 -inch wide ultra3 hot plug drive bays Included
Integrated Lights -Out (iLO) Management Advanced Included
Warranty - 3 years - parts, labor, onsite - next business day Included
This product is pre- configured. Additional options ship Included
se parateli
36 4 -GB 15,000 rpm U320 Universal Hard Drive (1 ") 286776 -B22 $210.00 16 $3,360.00
-GB 15,000 rpm U320 Universal Hard Drive (1")
Nino
ProLiant p -Class Mini Bus Bar 240559 -B21 $391.00 3 $1,173.00
ProLiant p -Class Mini Bus Bar. Supports up to three server
blade enclosures.
HP 3y 4h 24x7 ProLiant Svr Blade HW Supp UD188E $244.00 8 $1,952.00
HP 3y 4h 24x7 ProLiant Svr Blade HW Supp
HP Care Pack installation p -Class server blade - electronic UA219E $165.00 8 $1,320.00
HP Care Pack installation p -Class server blade - electronic
HP StorageWorks Modular Smart Array 1500 Base $6,580.00 1 $6,580.00
HP StorageWorks Modular Smart Array 1500 cs AA986A
Wide Ultra3 SCSI support, SAN Attach - Fibre Included
2 -ports per SCSI I/O card, up to 4 cards total Included
Supports 96 SATA hard drives in 8 MSA20 SATA enclosures Included
or 56 SCSI hard drives in 4 MSA30 enclosures
48 TB SATA HDD, or 16.8 TB SCSI HDD maximum capacity Included
Up to 32 logical drives Included
RAID 6 with HP's Advanced Data Guarding technology (RAID Included
q), RAID 5 (Distributed Data Guarding), RAID 1 + 0
ir.oring + Stripping), RAID 0 (Stripping)
Up to 512 MB Read/Write (256 MB modules) cache memory. Included
If redundant controllers are used they must have equally
configured cache
• The StorageWorks 4400 Enclosure family is the newest HP Base $2,173.00 1 $2,173.00
Ultra320 SCSI disk drive storage enclosure, delivering
industry - leading data performance, availability, storage
capacity and upgradability to meet your demanding and
growing storage needs.
• The StorageWorks Enclosure is ideal for data center,
departmental and workgroup server users who need a
flexible, universal storage enclosure that utilizes a common
storage building block for their current and future data center.
The StorageWorks 4400 Enclosure is intended for use with
servers delivering business - critical data and applications with
requirements for high availability and performance, excellent
serviceability, and large storage capacity.
HP StorageWorks MSA30 dual bus enclosure 302970 -B21
Dual bus I/O module Included
12 ft VHDCI to VHDCI SCSI cable Included
AC power cords with IEC -C13 plug Included
andant power supply Included
IVraunting hardware Included
Documentation CD Included
146.8 -GB 10,000 rpm U320 Universal Hard Drive (1 ") 286716 -B22 $335.00 7 $2,345.00
146.8 -GB 10,000 rpm U320 Universal Hard Drive (1 ")
HP StorageWorks Modular SAN Array 1000 Controller 218231 -B22 $3,139.00 2 $6,278.00
Tk HP StorageWorks Modular SAN Array 1000 is a 2 Gb
. Channel storage system for the entry-level storage area
network (SAN). It reduces the complexity, expense, and risk
of SAN deployments. A new optional 8 -port SAN switch can
be installed giving a cost effective and space saving method
of scaling the msa1000 and attaching to a large SAN
environment.The availability of a free alternative version of
firmware allows the option of separate support for Tru64
UNIX and OpenVMS operating systems.
HP StorageWorks 4/16 - 16 port 4Gb /s switch with full fabric A7985A #ABA $5,851.00 2 $11,702.00
support
HP StorageWorks 4/16 - 16 port 4Gb /s switch with full fabric
support
Short wave 2 Gb optical transceiver- (300m) SPF 221470 -B21 $146.00 32 $4,672.00
2 Gb /s Small Form Factor Pluggable (SFP) SW Transceiver
Industry standard connection device Hot plug into 2 Gb /s
infrastructure components such as 2 Gb /s Fabric Switches
Support distances up to 300 meters at 2 Gb /s and 500 meters
at 1 Gb /s using multi -mode fibre optic cable
HP Pallet 10642 (42U) Rack Cabinet Base $999.00 1 $999.00
H Pallet 10642 (42U) rack cabinet 245161 -B21
Stabilizer Option Kit (Graphite) for 600mm 10000 Series 246107 -B21 $140.00 1 $140.00
Racks
600mm Stabilizer Option Kit (Graphite). An anti -tip stabilizer
provides stability and support when equipment is installed,
removed or accessed within the rack. For use with 600mm
wide 10000 series racks. Kit color is graphite.
42U Side Panel (Graphite Metallic) for 10642 Racks 246099 -B21 $230.00 1 $230.00
42U Side Panel (Graphite Metallic) Lightweight, locking side
panels for the 10642 racks. Color is graphite metallic.
MSA1500 Fibre Channel I/O module AA987A $274.00 2 $548.00
MSA1500 Fibre Channel I/O module
256MB Cache for standard Storage Controller (1X256MB 254786 -B21 $414.00 2 $828.00
Module)
This 256MB Battery Backed Cache Upgrade Kit supports the
Smart Array 5300 series controllers, MSA1000, and the
Smart Array Cluster Storage. It increases cache size of
controllers for more high performance cache availablilty.
1y 4h 24x7 BladeSystem Encl HW Supp HCO32E $609.00 1 $609.00
Ht- 3y 4h 24x7 BladeSystem Encl HW Supp
HP 3Y 4H 24x7 MSA 30 HW support U8130E $1,510.00 1 $1,510.00
HP 3Y 4H 24x7 MSA 30 HW support
HP 3y 4H 24x7 MSA1500 HW Support UB952E $1,799.00 1 $1,799.00
HP 3y 4H 24x7 MSA1500 HW Support
3y 4h 24x7 StorWrks Swtc 16pts HWSupp H4621E $809.00 2 $1,618.00
IRP 4h 24x7 StorWrks Swtc 16pts HWSupp
"HP CPe Install Storage 8,16,24,32 port" U5988E $413.00 2 $826.00
"HP CPe Install Storage 8,16,24,32 port"
HP CP Installation MSA30 /20 U8132E $372.00 2 $744.00
HP CP Installation MSA30 /20
HP Install JBOD, DSxx, MSA1K SVC U4368E $413.00 1 $413.00
HP Install JBOD, DSxx, MSA1 K SVC
SubTotal: $87,089.00
Total: $87,089.00
`r
933 Bevilie Road, Suite 103B
S. Daytona, FL. 32119
N 386- 304 -0847
00105712
Bill To: Ship To:
Communications Interlocal Agency Communications Interlocal Agency
1395 Dunlawton Ave. 1395 Dunlawton Ave.
Port Orange, FI 32129 Port Orange, FI 32129
SALESPERSON YOUR NO. SHIP VIA CO PP SHIP DATE TERMS DATE PG.
James Hawkins Delivered Net 3/15/2006 1
QTY. ITEM NO. DESCRIPTION PRICE Dis % EXTENDED TX.
5 SW- MS -VS -S MS Virtual Server, STD2005,v2 $129.00 $645.00
5 SW- W2003SE -G W2003 Server R2 Enterprise $2,187.00 $10,935.00
1 SW- W2003E -M W2003 Enterpsies R2 Med kit $27.00 $27.00
10 SW- W2003S -G W2003 Server standard -Gvt $674.00 $6,740.00
1 SW- W2003S -GM W2003 server Std, Media kit $27.00 $27.00
4 SW -MS- SQL -200 Sql Server 2005, Std, Gvt $854.00 $3,416.00
liiirr 1 SW -MS -SQL -M MS, SQL Std,2005 Med kit, Gvt $27.00 $27.00
200 SW- W2003D -GO Microsoft Windows Server 2003 - License - 1 $28.00 $5,600.00
device CAL - GOV
100 SW -MS -SQL -M MS, SQL Std,2005 Med kit, Gvt $27.00 $2,700.00
- Thank you!
SALE AMOUNT $30,117.00
SALES TAX $0.00
TOTAL AMOUNT $30,117.00
PAID TODAY $0.00
BALANCE DUE $30,117.00
NNW