09-21-2006 COMMUNICATIONS INTERLOCAL AGENCY - GOVERNING BOARD
SEPTEMBER 21, 2006 — MONTHLY MEETING MEETINGS
The September meeting was held pursuant to public notice at the City of Port Orange,
City Council Chambers, 1000 City Center Circle, Port Orange, Florida on September 21,
2006.
Chairman Allen Green called the meeting to order at 9:01 a.m. A roll call was held with
Mayors Green, Thomas and Vandergrifft present. Also present were Board Counsel
Ann - Margret Emery and John Hagood, New Smyrna Beach City Manager.
The chairman called for all to rise for the pledge of allegiance.
The regular minutes of the June and August meeting were reviewed and accepted with
unanimous approval by the Board.
There were no public comments or correspondence.
Under Committee and Project Reports the Director presented the Finance and Budget
Report prepared by John Shelley, Port Orange Finance Director. The budget looks
favorable for the end of the Fiscal Year.
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Under the Director's Report, Director Bubb presented the Services Report for the month
of August. Mayor Green questioned the number of non - emergency calls reported for
the month. The Director explained that some people are not quite sure what constitutes
an emergency. The non - emergency calls tend to run two to one to 9 -1 -1 calls.
Director Bubb reported that the South Daytona Interlocal Agreement would be delivered
to Mayor Green shortly for his signature, for implementation of services to begin on
October 1, 2006.
Mayor Vandergrifft questioned the closest unit response agreement, and the Director
stated that the biggest problem with that agreement is the lack of knowledge where the
closest unit might be, whether it's in service or dispatched somewhere else. County
vehicles do not show up on our CAD system, so availability is an unknown factor.
Under Civil Matters, Board Counsel Ann - Margret Emery reported to the Governing
Board that RCC had a couple of pending matters. One was an EOC claim based on
pregnancy discrimination that the EOC found had no cause, but the claimant has filed
suit against the City of Port Orange. Counsel plans on having the suit dismissed, as
Port Orange was not the claimant's employer. The second EOC claim, which Board
Counsel also deems will be unfounded by the EOC, is also a pregnancy discrimination
charge.. We do have insurance coverage for the two cases.
There was no Unfinished Business.
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There was no New Business.
Director Bubb stated that in our FY 06 -07 budget, we budgeted monies for the
presumed acquisition of the Port Orange PERU unit. Port Orange was supposed to
replace that unit with a new one this fiscal year. Mayor Green stated that Port Orange's
new unit was still in their budget for the upcoming fiscal year.
There were not Summary Comments from Governing Board members.
The next meeting of the Governing Board has been scheduled for October 26, 2006 at
9:00 a.m. in the Port Orange Council Chambers.
Approved • th- Board On Oct er 26, 2006
By
All-n Green, Chairman
low
°Rr ° � The City of Port Orange
• U FINANCE DEPARTMENT
rn
1867
'
Memorandum
To: Board of Directors — o olidated Dispatch
From: John A. Shelley, Fin Director
Subject: Finance Report for solidated Dispatch -Period ending July 2006
Date: August 15, 2006
For the ten months ending July 2006, total billing and collections from the various Cities amount to
$1,876,244. Operating expenditures for the same time period amount to $2,180,303. These actual
receipt disbursements compare favorably to expected budgetary activities.
Please see the attached detail of the revenues and expenditures for the month of July 2006.
Should you have any questions regarding this memorandum or its attachments, please contact me.
cc: Kenneth W. Parker, City Manager
David Bubb, Director of Communication Interlocal Dispatch
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