03-15-2007 L
COMMUNICATIONS INTERLOCAL AGENCY - GOVERNING BOARD
Now
MARCH 15, 2007 — MONTHLY MEETING MINUTES
The March meeting was held pursuant to public notice at the City of Port Orange, City
Council Chambers, 1000 City Center Circle, Port Orange, Florida on March 15, 2007.
The meeting was called to order at 8:57 a.m.
Chairman Allen Green called for all to rise for the pledge of allegiance.
A role call was taken with Mayor Green and Thomas present. Mayor Vandergriffl was
excused.
The regular minutes of the February meeting were reviewed and accepted with
unanimous approval by the Board.
There were no public comments or correspondence.
There were no comments from the Governing Board members, City Manager or
Customer Agency Chiefs.
Now There was no Finance and Budget Report submitted for this meeting.
Under the Director's Report, Director Bubb presented the Services Report. Statistics
are remaining steady. Mayor Green asked how Bike Week affected the three Cities,
and the Director responded that Port Orange was affected the most, with incoming calls.
They have certain details that we staff especially for Bike Week.
The Director presented the Board with a draft of the 9 -1 -1 Resolution for disbursement
of County funds. The Board requested that we review it with the Executive Board.
There was no Attorneys Report.
There was no Unfinished Business.
Under New Business, the Director requested from the Board that we pay the annual
Emergency Technologies Maintenance and Support Bill at the cost of $24,703.00,
which was included in this fiscal years budget. Mayor Thomas voted to approve it, with
a second from Mayor Green for unanimous approval of the annual maintenance bill.
The Director also requested to purchase computer hardware at the cost of $62,988.00
that was also included in this year's budget. Mayor Thomas voted to approve the cost,
with a second from Mayor Green for unanimous approval.
Now
There were no Summary comments from the Governing Board Members.
The next meeting of the Governing Board has been scheduled for May 17, 2007 at 9:00
a.m.
The meeting was adjourned at 9:06 a.m.
Approved by the Board May 2 , 2007.
B C-7 ( �--
Chairman Allen Green
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Draft_ Resolution No urges Volusia County Council
to disperse funds collected from our residents for the maintenance and operation of
the E9 -1 -1 System
WHEREAS, the Volusia County Council created the E -9 -1 -1 Emergency Telephone
System fund in FY 1987 -88 to account for monthly user charges on telephone service for
operation and maintenance of the E -9 -1 -1 System, as well as for capital equipment
purchases, and;
WHEREAS, the system is comprised of 6 Public Safety Answering Points (PSAP's) in
the following locations: Ormond Beach Police Department, Regional Public Safety
Communications Center/ Port Orange, Emergency Communications Center (ECC),
Deltona Fire and Rescue, and the Sheriffs Office Communications Center, and;
WHEREAS, ongoing responsibilities associated with maintenance of the system include
review and revision of the operating protocol procedures, maintenance of the database by
which calls are correctly routed by the computer system to the appropriate PSAP, and
public information programs for various civic groups. and;
law WHEREAS, the system is fully funded through a monthly service charge on telephone
bills at a rate of 41 -cents for land -line phones and 50 -cents for cellular phones. These
service charges fund a FY 2006 -07 budget totaling $3,467,281, and;
WHEREAS, the Volusia County FY 2006 -07 budget includes a $428,000 transfer to the
General fund to partially offset allowable salary expenses for E -911 Telecommunicators.
THEREFORE BE IT RESOLVED, that the City of , on
behalf of it's residents who fund the E9 -1 -1 system, appeals to the Volusia County
Council to remit to the Communications Interlocal Agency Regional Public Safety
Communications Center, one of the six PSAPs that comprise the E9 -1 -1 System, the
proportionate share of funds available to partially offset allowable salary expenses for the
E9 -1 -1 Telecommunicators who answer our communities call for help,
PASSED AND ADOPTED this day of , 2007 by
Now
Emergency Technologies, Inc.
7200 Stonehenge Dr. Invoice
Suite 308
Raleigh, NC 27613 -1620 Date Invoice #
'tow
3/5/2007 ETI -5299
Bill To
Ship To
Ms. Kim Hare
Communications Interlocal Agency Mr. David Bubb
1395 Dunlawton Ave. Communications Interlocal Agency
Port Orange, FL 32129 1395 Dunlawton Ave.
Port Orange, FL 32129
Customer Contact P.O. Number Terms
Jeff Lariscy 2% 10 Net 30
(386) 424-2451 Due Date Vendor Number Contract Number
jlariscy @cityofedgewater.org 4/30/2007
Quantity Item Code Description Price Each Amount
1 Maintenance ... Annual Maintenance and Support for Visual Fire, this 24,703.00 24,703.00
covers the period from April 29 2007 to Apr 28 2008
'fir
Please note there is a discount of 2% if this invoice is
paid within 10 days.
For invoice questions, call 800 - 485 -0202 ext 224.
Total $24,703.00
3
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Camp5ery
W '
Attn: DAVID WAGNER
City of Port Orange
State of Florida's IT Consulting Services Contract ( #20- 973 - 561 -J)
Discounted IT RCC Budget
Item# Description Qty Extended RCC Budget
Price Budget Running Total
1 DL360G5 2 $ 3,250.00 $ 6,500.00 64 - $ 53,240.00
2 XEON QUAD 2 $ 1,219.00 $ 2,438.00 64 - $ 50,802.00
3 DVD DRIVE 2 $ 129.00 $ 258.00 64 - $ 50,544.00
4 146GB SAS 3G HDD 4 $ 425.00 $ 1,700.00 64 - $ 48,844.00
5 POWER SUPPLY 2 $ 300.00 $ 600.00 64 - $ 48,244.00
6 IEC POWER CORD 2 $ 5.00 $ 10.00 64 - $ 48,234.00
7 1GB MEMORY KIT 2 $ 300.00 $ 600.00 64 - $ 47,634.00
8 2GB MEMORY KIT 2 $ 515.00 $ 1,030.00 64 - $ 46,604.00
9 4GB MEMORY KIT 2 $ 1,100.00 $ 2,200.00 64 -15 $ 44,404.00_
10 3YR WARRANTY 2 $ 550.00 $ 1,100.00 64 - $ 43,304.00
11 146GB G2 /G3 HD 10 $ 415.00 $ 4,150.00 64 - $ 39,154.00
12 TS LICENSES 125 $ 68.00 $ 8,500.00 49 -02 49 - $ 27,055.00
Total $29,086.00
Total' 64 -15 Remaining $ 39,154.00
- Total 49 -02 I Remaining I $ 27,055.00
'Note: Line item# 12 was under budgeted. Only $4000.00 was budgeted correctly. The additional $4,500.00
would be still be purchased from Acct# 49 -02. For the fiscal budget year of 2006 -2007 a budgeted expense
of $5,500.00 for OSSI RMS 8.0 Upgrade Installation was planned. This $5,500.00 cost was incurred and
paid for in the budget fiscal year of 2005 -2006.
Network Administrator David J. Wagner _ , •�,,� Date: QZ /db /ZO•1-
Administrative Assistant Kim Hare � �, Date: Z/ , /Zpo
RCC Director Dave Bubb Date:
�ry
C "« ice
Camp.5erv-
Coflrsr
ATTN: David Wagner
Company Name: City of Port Orange
State of Florida's IT Consulting Services Contract ( #20- 973 - 561 -J)
Discounted IT RCC RCC Budget
Item# Description Qty Extended
9 Budget Running Bud et Bud et g Total
1 48 Port Switch 2 $ 5,250.00 $ 10,500.00 64 -15 64 -15 $ 73,240.00
2 24 Port Switch 1 $ 3,150.00 $ 3,150.00 64 -15 64 -15 $ 70,090.00
3 Fiber Transceivers 8 $ 315.00 $ 2,520.00 46 -10 46 -10 $ 7,780.00
4 Smartnet Switches 1 $ 1,302.00 $ 1,302.00 46 -10 46 -10 $ 6,478.00
5 Router 1841 2 $ 2,050.00 $ 4,100.00 64 -15 64 -15 $ 65,990.00
6 SmartNet Routers 2 $ 115.00 $ 230.00 46 -10 46 -10 $ 6,248.00
7 6ft. LC -ST Cables 2 $ 35.00 $ 70.00 49 -16 49 -16 $ 790.00
8 50ft LC -LC Cable 1 $ 90.00 $ 90.00 49 -16 49 -16 $ 700.00
9 Professional Services 16 $ 165.00 $ 2,640.00 31 -13 31 -13 $ 37,395.00
10 SmartNet VPN 1 $ 800.00 $ 800.00 46 -10 46 -10 $ 5,448.00
11 VPN 3020 1 $ 6,250.00 $ 6,250.00 64 -15 64 -15 $ 59,740.00
Total $33,902.00
Budget Transfer of $4852.00 from Actt# 46 -10 to 64 -15
fidget Transfer of $160.00 from Acct# 49 -16 to 64-15
Budget Transfer of $264.00 from Acct# 31 -13 to 64 -15
Total of $7,652.00 Transferred to Acct# 6323200512 64-15
Total 1 64 -15 . Remainder $ 59,740.00
Total 1 46 -10 Remainder $ 5,448.00
Total 1 49 -16 J Remainder I $ 700.00
Total I 31 -13 Remainder I $ 37,395.00
Network Administrator David J. Wagner y . - 1
g c�t i1, ,z,�:, Date: ���.� 6
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Administrative Assistant Kim Hare �', A Date: Z1k, /ZOO 7
RCC Director Dave Bubb Date:
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