02-01-2007 COMMUNICATIONS INTERLOCAL AGENCY - GOVERNING BOARD
FEBRUARY 1, 2007 — MONTHLY MEETING MINUTES
The February meeting was held pursuant to public notice at the City of Port Orange,
City Council Chambers, 1000 City Center Circle, Port Orange, Florida on February 1,
2007.
The meeting was called to order at 9:05 a.m.
Chairman Allen Green called for all to rise for the pledge of allegiance.
A role call was taken with Mayor Green, Mayor Thomas, Mayor Vandergrifft and Board
Counsel Ann - Margret Emery in attendance.
The regular minutes of the October meeting were reviewed and accepted with
unanimous approval by the Board.
There were no public comments or correspondence.
Under Committee and Project Reports the Director presented the Finance and Budget
Report prepared by John Shelley, Port Orange Finance Director. The budget looks
favorable.
The Director presented the Services Report for the year 2006. About 255,000 calls
were processed through the Center for the past year.
Under the Attorneys Report, Board Counsel presented a Claim Status Report. There
are three outstanding claims pending. One claim has been denied by the EOC, two are
still pending EOC decisions. Ms. Emery stated that one employee is still employed with
RCC, and that is one of the pending cases through EOC. All three cases had been filed
civilly through Attorney Nancy Johnson.
There was no Unfinished Business.
Under New Business Director Bubb presented the Board with the 9 -1 -1 Fund
Disbursement System from the County. Originally, when asked by RCC about three
years ago, the County had no way to disburse funds back to the local level
communication centers. According to the County budget for FY 07, it describes the 9 -1-
1 system and clearly states that the County is comprised of 6 PSAPS, of which RCC is
one. $428,000 of the budget was transferred to the General Fund to offset allowable
salary expenses for Telecommunicators. RCC's position is that if they are setting aside
salary expenses, all should be privy to these funds. We have never had a disbursement
Nov of funds from the County. The state statute requires the County to collect the funds
and maintain the backbone of the communications system to include hardware,
software, getting calls to the PSAPS, etc. After those expenses, you can apply funds to
allowable salary expenses. Director Bubb has tried to find out what formula is used to
determine allowable salary expenses. Mayor Vandergrifft stated that a formal resolution
should be done to request funds from the County. The Director stated that he would
draw up a resolution and present it to the City Managers.
The next item under New Business was the request to rollover excess funds in the
amount of $350,360 from FY06. The Board agreed unanimously with the rollover into
FY 07 funds, with the understanding that the rollover would offset the FY 07 budget.
Director Bubb presented Labor Attorney bills to the Board for approval to pay, for the
civil matters that the Center is involved in at this time. Mayor Thomas voted to approve
payment, with Mayor Vandergrifft seconding the motion, for unanimous approval to pay
the Labor Attorney's bills.
There were no summary comments from the Governing Board members.
The next meeting of the Governing Board is scheduled for March 15, 2007 at 9:00 a.m.
in the Port Orange City Council Chambers.
The meeting was adjourned at 9:43 a.m.
Approved .y the Board on March 15, 2007.
By
Allen Green, Chairman