01-09-2003 Communication Interlocal Agency — Governing Board
January 9 2003 — Monthly Meeting Minutes
The January Meeting was held pursuant to public notice at the EOC, in the Port Orange Police
Department, Dunlawton Avenue, Port Orange, Florida on January 9, 2003.
Chairman Donald Schmidt called the meeting to order at 9:10 a.m. A roll call was held, with
Mayors Schmidt, Vandergrifft, and Hukill and Board Counsel Margaret Roberts in attendance.
In addition, City Manager Roberts attended, as did Fire Chief Tracey Barlow.
The Chairman called for all to rise for the pledge of allegiance.
The minutes of the November 7, 2002 . meeting were reviewed and accepted as amended.
Minutes were changed to reflect that Mayor Hukill arrived after role call. Motion to accept from
Mayor Hukill and seconded by Mayor Vandergrifft.
There were no Public Comments or comments by the Governing Board Members, City Manager
or Agency Chief.
Director Cade presented financial reports for the months of December and January, with Project
Reports prepared by Finance Director John Shelley showing the accounts in favorable balance.
The Board accepted these budget reports with a unanimous vote.
Director Cade discussed the creation of a CAD Fire Users committee, with a second meeting
scheduled in the near future. The Director stated that the meeting was very successful, and
with an ongoing effort should prove effective.
Director Cade discussed the Activity Report, summarizing previous as well as the current
month's 9 -1 -1 calls, which have increased to a total of 2257. The Director stated that he is
trying to separate 9 -1 -1 calls by City, and hopes to have figures in the future. Fire events
seemed to have increased this month with the number of Police calls staying relatively
consistent. The Director asked the Board if they approved of the format of the data, to which the
Board agreed they did. Director Cade hopes to review non 9 -1 -1 calls in the future.
Director Cade stated that he had attended the "emergency test" at Bert Fish Hospital and
informed the Board that the exercise was an excellent training tool and approves of their plan.
Director Cade once again reported that Sick Leave usage has been at a premium. Applications
for the position of Dispatcher were solicited with an ad in the News Journal. 35 applicants
applied for positions, in which after review, eight (8) were called in for interviews, training and
examinations. It is the Director's wish to build a pool of reserves, which would be used to offset
absences as well as for use during the upcoming special events. Mayor Schmidt asked what
the ideal number of Dispatchers would be per shift, with the Director responding that five (5) per
shift would be ideal.
Communication Interlocal Agency — Governing Board
January 9 2003 — Monthly Meeting Minutes
Director Cade reported that RCC is currently the third largest communication center in the
county and salaries are attractive for this area.
Records Management software has been delivered to all cities. All records clerks will be trained
on the new system and CAD will be linked to that software. Mobile data is scheduled for March,
with New Smyrna Beach police cars being first with installation.
Under unfinished business the Director stated that legal counsel has reviewed the Personnel
Policies and suggested some minor changes, which will be discussed next week with Board
Council Margaret Roberts. Upon finalization of the document, we will distribute copies to each
Board member before the next meeting, when it will be presented for approval.
Also under unfinished business, Director Cade offered a fee schedule for 9 -1 -1 requests, which
were used by Edgewater, New Smyrna Beach and Port Orange. Though the majority of
requests are from the State's Attorneys Office, there will be no charge for them, although
citizens and legal counsel requesting 9 -1 -1 calls should be charged. The Director believes that
there is no prohibition on citizens requesting tapes under the Public Record Act. Board Counsel
suggested to the Director that attorney's should provide a letter signed by their client before
releasing information to them. Though the States Attorney's Office will not be charged, they do
however, provide us with a blank tape to offset charges. These requests have proven to be time
consuming and costly for staff. Board Counsel said we should also be compensated for time
used to make tapes. Mayor Hukill recommended charging for both the tape and time incurred in
fulfilling the request. Motion to charge for both tape and time incurred was made by Mayor
Vandergrifft and seconded by Mayor Hukill and approved by a 3 -0 vote.
The modification of the Organizational Chart was presented and approved by a unanimous
decision.
Under new business, Director Cade stated the need for the formal adoption of the RCC Defined
Contribution plan. Mayor Hukill stated she only saw one e-mail regarding the proposal and
would like to review the policy at the next meeting. It was explained that Jack Ascherl had been
enlisted as his company had provided the same services to New Smyrna Beach and the City of
Edgewater.
Also under new business, the Director stated the need to adopt a records retention policy. In
accordance with the Bureau of Archives & Records Management, the required retention period
for 9 -1 -1 logs is one (1) year while 9 -1 -1 tapes are required to be kept for thirty (30) days.
Director Cade recommended holding 9 -1 -1 tapes for 90 days, as these are two sided cds, which
hold approximately one month of records per side. City Manager Frank Roberts stated that New
Smyrna Beach retained theirs for thirty (30) days unless they felt they might have an issue with
a particular call in the future.
+r..
Communication Interlocal Agency — Governing Board
January 9 2003 — Monthly Meeting Minutes
Mayor Schmidt proposed ninety (90) days for retention and that the issue be brought forward at
the next meeting for formal approval.
Director Cade advised the Board that he has been actively working with Fire Chief Phelps of the
Town of Ponce Inlet with regards to contracting Fire /Rescue services with the Center.
Additionally, discussions about handling Police calls as well as Fire /Rescue calls have been
mentioned. Mayor Schmidt questioned the Director about whether Ponce Inlet would be
considered a partner or a user. Mayor Hukill suggested that any interested parties would be
considered a user for a period of time. City Manager Frank Roberts agreed with Mayor Hukill
saying that being a user will give a much more accurate view of what can be expected once a
City is made a user. The Director reminded the Board that estimated costs for other cities to join
the Center are associated with the amount of 9 -1 -1 calls received. The Director would like to
revisit the issue of using only 9 -1 -1 calls for cost with the Executive Board in the near future.
Mayor Hukill asked if the Director had had any contact with other interested parties. Mr. Cade
stated that he had received some calls and correspondence from City Managers asking about
cost and how it is figured. The Director asked for direction from the Board in regards to other
users, and the Board gave their consensus to move forward.
The Director advised the Board that he will be out of town on February 6,7,8 and 9 for Project
Locate to assign grant monies for APCO. APCO will provide for arrangements.
The next meeting is scheduled for February 13th at 9:00 a.m. in the Port Orange Council
Chambers.
Mayor Schmidt adjourned the meeting at 10:37 pm.
Approved by the Board February 13, 2003.
By 0_. _ _C
Chairman Donald Schmidt
0
Communications Interlocal Agency
Regional Public Safety Communication Center
12/23/02 /revised 1 -7 -03
Report to the Governing Board
Review December Services Rendered Report
The Center was represented at the Bert Fish Hospital Training Exercise by the Director;
the scenario and the required responses will have an impact on the Center;
The First Fire /Rescue CAD Users meeting was held December 19 2002
( two handouts ) with its second meeting scheduled for today 1 -9 -03.
Staff Development Report —
a. Time Use — SL adds up, New PSCO candidates start trng tonight
b. Training — RMS/MDC/FCIC
c. Call Reviews - continuing
d. Customer feedback — ongoing
e. Fire RMS — all HQ stations are equipped, network expansion on going, 7 days
f. LAW RMS — trng 2/10 and 2/17 — week long class
g. LAW and FIRE MDC Trng — 3/18 scheduled
*or Unfinished Business:
a. Personnel Practices — electronic copy with recommended changes identified and
contrasted to original language ready for scheduled review with Board Counsel —
1//14/03.
b. Fee Schedule for CIA /RCC records
a. Event Reports — $ .50 /page
b. Audio tape — Caller /public, Private Counsel — Subpoena? and $5.00
c. Audio tape — States' Attorney — Domestic Violence
( provide tapes and )
Based upon Review of costs by PO/NS/EW
c. Organizational Chart — Modification - - -- (handout at mtg)
New Business:
a. Approval of final Defined Contribution Plan — final contracts have been
signed consistent with the Board's concept approval of some time ago;
b. Records Reports — the State Bureau of Archives and Records Management
advises by email that 911 tapes only need to be held for 30 days and
"logs" need be kept for only one year.
Recommended Action:
Adopt a retention policy on 911 tapes of 90 days and event logs of one year;
c. Ponce Inlet Fire/Rescue — approval to work out contract language and User
+4100 Agreement
....__T CI)CDC, CD CD cncnc,) ) co CO mzti zzm
1 cncncn cncncncn �I -.J - --- - cu gcnO°
Nor- V) � J 0 cm AWN A WN �m0 E N (D W n1 ? = 3
< -I n (Dci - Ili m 0
coo
- 0") (ten C7 C7 m O 7 CO
(n m 3 RE `< Q D. �
(CD - m in n (o
N = , 0
= —
-0 O. 11)
O 7 N
< co
a
a)
a
�
il ry -1 O
cn m 0) c 0
7' - o c-
o ON 0�
-4 -J Q) - 03 - 4 -- 00 CO -a N OD A Cn 0 1 - O O) QJI
- — cn 1 1 ! �
co cn AcONA �IOCOA ao WSJ �I 00 CO
1
cD 0 C
-I -"
-1 -' 4 i\)-4.1 0 CO a A_, N N w _
-
CO -4 0)A-40) N -A �JOJD CO CO W --CON 014AAA (/) CD
A 'N �J O CO CO O W �J CO M O O W� CD O O O;—viW C ,Z
a `G
, n cu
- -1 0 P u
11 I I 0 � 0
N A
C , . 0 O cn A O N N O C 3
CA
Nose 1 co O (n C ,O N V - , 0 co co N. ch ,O N co n�
- - 1 . -� 1 n
I c, 03
! m 1 3 cti
1 <
a 4D
0
1 1
0) i
N !
1 w I
! f*D
v
1
— 1 1 I I
I
1 .
I
\ ; r
•
zzzzzzz mm I v - 0 - o zm x
Cn(n N -x OCn -A p Cn 00>
�I OCn W m W"0 0)
c 0 -I 0
o K
� C
Cl) CO 171 0
= K
a (n
I c
3
3
0)
O
0
CD
N
N
1 � . o m
_ _ _ 0 N N
Z ANc,ir) N Co ) Cn co CD (DO - + W(
):::. co O)Q1ooO(n Go O1 -x -4 Ca N) Co corn.
-!(D 4. -441.4. 11. -/ �NO)OAO -4CnCO0
CD 0
-4 <
N
I =,.. 0
(p N
Co ANA Co -IN ..-L N) (n-4 V (D-4- N3-4 CD l
co N- ICpNCb(n COO - 4Cn0C7oN3 Cps 41. 0)
CoOOCp -IOO N- ?1N0(DCo 45. 1 Ns-I =
v
. 0) n
i O O
0
- - ...3 co NCn N
Co co co A co Cn N N s Cn O O (D O -A O -J
NW, (Dw0(D(DOw ■A w Cn Co O)Q -4 0 tvtv0
0o
0C)1 00- A O Cn Cn O (D (.D O Co N N Cn n'
0
7
Q
a.
N
1 01
1 1 1
i
I 1 1-
I
1
Now
N
a)
U
•
a)
(I)
N
C
L o
y o-
V 0 = O p
U
0
W C m a IE
co a?
Q N a) cn
T-' E 0 J L N
err► _ O o 0 V a s E
V o 1 a) as
•
:iv 0 E c �' a�
ca O F-
E o
•� o U cm......._,
a U c E
al L J o • o 5 U U
Ix Q>
Lux a)
>—
rn
c
E
Q
INIPe
' ° y The City of Port Orange
*lbw - FINANCE DEPARTMENT
IL'h7
'OR1C
Memorandum
To: Board of Directors — Cons. ,• .ted Dispatch
From: John A. Shelley, Finance ► ' rotor
Subject: Finance Report for Cons. 'gated Dispatch- Period ending November 2002
Date: December 11, 2002
For the two -month period ending November 30, 2002, total billing and collections from the
various cities amount to $686,070.92. Expenditures for the same time period amount to
$175,720.15. These actual receipt disbursements compare favorably to expected budgetary
activities.
Please see the attached detail of the revenues and expenditures for the month of
November 30, 2002 and cumulative amounts since October 1, 2002. Please note,
collections exceed expenditures because of advance funding of capital needs.
Nor
Should you have any questions regarding this memorandum or its attachments, please
contact me.
cc: Kenneth W. Parker, City Manager
Vs111 Cade, Director of Communication Interlocal Dispatch
/ec /Z // 1
•
Nifty
" 0 0 0 0 0 0 0 ills 0 • 'fl► w 0 IP w MP ••• %
— ,t i.-.3
I( n 1)
W W W IW C W W W WW W i.J t..71,3 r .-, A r
co .. CO 0- 0- 0• 0- 0- 0.0' W 0) W W r Z -1 0
• 0 0 0 • •0 •A -P .. ' 0 0 (11 Cn 0 C1 0 -< 4 - T)
O O -0 0
P.).- 0 ,n -. r3 N r3 0 0• 0 y a)
0• -00--) W I 3
• * * 00 * * 0 * 0 * 0 * * 000 --11 N '0 0
' * * 00 * * 0 * 0 * 0 * * ' 000 I O 0'-
! * I O -t N P;
z (n d
z -1 -I Z 3 0 3 N 014.0 H H 3 H to 17_ tr11) fn H 01 0 -0 -4
-
• ❑ Z.0 0 H -I .-1-I D DID Z ZZH Z -1 hi CI B 0 '0 r'-:
z DD z IA u) x r r -i -I -101 --I r jEo:0;1> -I r r r.9
ZZrr n 01 nm m zrn m mmo m -1 1 m- -4-irn H 2 0
III i. ww -':V :O ro ■ .T 7 m x73 u'z mro 0 0 0 0
M - *I m P3 73 o -o m mmro 3D I m> m (11
c d Em •< m 3 m3 m r u) cncnm o rn - <-+owo cr,,r -1
m ZI - - v .4111 < H < 0 -I -I-4< 0 1 ITtrDIIO 4-10M
y z 0 .'z m u) mcn - n tom m < > zxiz >c x71
c m c z 0 z(I N co m ornz m :xJ ' oxrim -o
m 7113 m C c x -- -Ix D ZDC XI m i mm - lm co
U3 m0 . (n m
m 2) m m ,m z
m m z 0 a az Hz pH >-I
�3 m m 0 00 Z "Z 3 . m 3 , 1(n o f
ED • < < Z '- ZH m :n D rom o -O
00 m
m 3> D z !.z z rn h mlz z D ch
Z o z Z o 01 CO 0 m 0 -I x <!-I -I U
D C C N >I co N [n0) D m l mD C1
co m m r 1 rn l 3 Ir m I 'I mr 1
m .10111(n ' z m 01
ro Z
D 0) 1
.- CT I*
rJ IrJ PJ I :wwVi -I*
CO: CO CO 'O V PJ .-■ *
0 3 I W W 0W-0 -I*
`
0 O no 0 i 0 0 0 0 0 0 0 i- -0O rn*
I I I
n
I c
0 0• 0- PJ.. PJ I I77
J N PJ N A -P ' p J -0W i >111
(12
-P W W W 0• Cr 0- .p - ' tit .P4> - I - 1 1 + 6
41 • • I '-` 07 CO CO 1U1 N ICn r co C V r;
0 W WI W �' • I!- I .P ' PJWV >* 1.:^413-1
'-` '-' ' •-O V 0 0 0 0 V IV ,P..1 PJ 107 r * N O<{
PJ 0• Cr4 0.O O O 0 0 0 0 0 0• 0• I W•IP-0 I 1 * 0 1010
'" I :l* µ mm - t
U Cn 4.44 4.4> XI* rD 0
O I 0 0 107U1--.1 m# -.2t2777
W 0 0 I 00m c* OrmU
- .DOC1
I O CO -1
PJ ' PJ P.) .- (#
m n # N m U
00 I N cn VV0 -I M
V V V 0• UI VI .-i
0• U 0• 0- 0 - 0 - 4 01 -4
O 0 0 0 0 0 0 0 0 0 0 0 0 0 PJCO0 m*
CI
I
I I
A 0- i0• 0• PJ'- PJ
cr- 11 (31 I rJ -0W Ai
0 W W W 0• 0• H- 00.0) -4
., .. ... - r .- t .. .p .t> V C0-0 c
O CJ W w .. .-• . 0- µw.- D
. . . . . . .. r
•0 - .-• 1-.0 W O 0 O 0 W - -A -P N V
0-0-0-0 IV 0 0 0 0 0 0 • ' 0. .. V *
*
*
IT 1 0- 4..J 4.14 m*
IT . 0- `0m <*
F•
(A co .A 0• C
- - .a 00W m o
(n Ut >'0 (n•- O
O 1 •0 0.0) H ■ Z
,
✓ 0 0 00 0 0 0 0 0 0 • V J 0VV D '• .-4
-i Z
m 0
b� .. __ m
I CO 11 CO JPJW
cn 1- 0- JVCr- 0 0 - 0
1 ,0 • 0 1. N i l O b 03 0
k 0 .- . W - I, W OE rC➢ 0 m AA
g i 144 0- W W W 1.. r ., . • O Cr- N D
F 0 1., H I 0 43 0 0 0 0 W (n V PJ 0 0 µ
w Cr- cr. O 0-o o • o 0 0 •
1 1 1 1 1 1 a ow mp ° w w
W • fr 0. 11111 IP vo vie vet wr 4.3( . - ... _
t.,- ..,:-. ,s ,.., 8. .. La v 'I. E-.3 k., LI 8 V, 8 '=.■ 8 - D. V. ',...,' ',3 '?. 8 a; tr. .,.... 8 Cr.' .T: ■-.; K :1 8, ,.. .r. - , r . ' " ' ' -- !.,-.!..:_=-' ) , -, , .
. ■
. . . Ci1 (.11 W W - 11 071
,... .. . .
1, P.:11,) C3'..0 I--- Xil
'1'L o w r X
z Honn
41 -IN -4 -ts 4 - ..I;• . .11-4 -P. -F 4:h - CO Lr.J P..) f ft.) 1 ,--` ■-• 1-• .--'1
, C . -.0 NI Cr cm).- ro •4:...t, taw .-9 0 .-- ■•••-,-- 4. l w ro . (nul 4, P:11 M CP 0 D
1 13 ma
• ...roe 0 4--,-- " ,-- * I' WO'. , ,-.. q *,-, *-,-- 0 1 0 0 0 ,•-• I 0 0: (0 0113 • • t
o-m.-• 0 *0s.(11P 0 *410-0 W 0 Q *0•• *0•-0 0 0 0 0 ,-. I 0 0, C W -- 0
• SOY' , 0.1 r 0 m 0 .i.
clo>o - xo< om -<zc mm mc r -im X>OX Z 1 X 1 XM I 0 wr , 0 mar
oat -I 71 mcm mini Z moo 4 rrn rH 0 733 r 73c--ro 0 M 01 ,--. 101 < D C 1 Z -110-4.
33.<1 1-1 T1--II Z1 MMM3 MZ Mr+ 3P-X3> 00 0 X b -1 0 -e,c1 m rzo 1 U) CI-0
• Trorrm z >r. ml. 0.' .-4 7 3 • mH or cr- -1., m 7 r- ?-i 3> inn' : TH r 0 0 , 4 4
00X -I 1 - 1 00 + 711 - 1 70MM --13> -II-I L MO M-4 111 m - z 4--- -1 7) M ,--, r X n '-i.
. ,... -1--I - I-1 zi.r..• 3.73 • r-mm • r o3H r-<r tn w x x rn -1 (-)H ,-1 t--1 (-) 1 ■-■ > P rnr
. . - • n 0 z zm r 4 mcno A - 1 03 1 -< m LO - 1 - 0 w (11 3 D Is ,-., 2 M 0 .r._
M 1:1 (c. I 0 113.4) le I-I F-1 C) i - 0 M . i-. rri :Eh-. .--■ m ---< r 0, m coo Cr] 0 3> 0 r...
.:: ... I.-I > 3 m 1- ir 3 I • Zfr > (J) >1 rn 11 0mp0 n Z Z 11 Z. 23 D rli --i hi 113
• IWZM f;.'' aal. oa zor > rmdmH zmzowHwm1 3.-Ir br.r.-m .
. . >caco 3> 3 C 3> (03 Zr 71 m D.- ! 3 C x.---ii ZM-1 000
x'-1 - --... . x' M w 1-41-4Z , ..41-.- , CMT OM W< 03.0 r r M M 0 >C 03M MO
-.4: . . 0-1 W ,-+ ZZ--.111 m 0 .-11. MI-. .1,-4,-4 Au _ M D 0 .- 3..-,
- Im4: .--.00 45
-: II: ., • E z z -1 -1' --I >-r Z W 73 n mzm w mw z z z rn -r ,-.---,
• 3.3' 0 • 3 ZZI--1 OM <111 31-47 MI 7.rm in 0 H . 3.1H h Z W
3> nWn W 1 Z 73 <IM 3 01 23 0 01 i 1-4-1 •-0
M 01 Z U1 3> .-11.11 MC< 0 < 1-4 -I r, Z M, 03' • 1
,:- . •
I111 1-4 01. 1-1 W W Z -1 0
.,• .; . X 0 - -1 73 3> 1-I tn o MO 0 C 1 0 -0
• , < A < Z Z 01 M UVI Z 1
--1 1
„ r
-. 0 (I) 0) W r
0 0 M W 0
m M , z
. . W 1 tj) 1 1 W
' ; .. ' 1 ,
*
. , * I
r Jr 1 Cr- 1 (11: *
Id) (0 1- P3 .- 0 (.3 03 A 0 U 0: II , *
..
- . N 10 4s r
4s , (0 143 to r•••••o•ro - V ( r..11 LI 0 Cr- 0- r. 0- 131 C *
4 U1 vl 1 CO vl `.1 '0' 0 P.) ''' 0'0'0 "004 N 0 0- V N W ,-. 0*
• 0 0 0 GA `A 4(.11 . ■J .000 03 r... 0 0- 0- 0 r 0 .- J 1 0 .- CO 0 0- 0, 0*
1 01 * el
• , 1 1 i
0-4
m 1 I
• m-,
. --.-- - •
w . um ! 0 1 0-0- CJI '4 r r 1111.-4
, CI •P- 113 •4 I W (41 LJ ,:ls (31 ,.- CO CO' 3> Z < 1
O 1 - Cr- J.-. 0 0 i CO CO r 10 0 ui 0 -0! 1 -1
0 1 1 0 01 /... v1 vi 4s 4% . 6.1 14:.. .0 1 --.. . .1).) .,-- 1-1* W
" • • 1 , • 1 • • • 1 • • C *1)..)
. " •
, . . 000 0 00000 1-`0.1% 0-- ID co 000 vl 0 --.1 .- -0 0 0 0 -0 PI
0 0 0 0 0 0 0 0 0 M J 01- --A 0 W I 000 1- 0 f- Cr . 0 CO 0 - 6
0 CO. r*o
-,- 1 1 * ....
✓ -.4 1 i I ** -.4-4
0 0.- p--.. 1 P..), 1..... ■--.. ,-. 1 .3-1* , - Dr43>
0 100 0 1 -t'11 Cr CO -0 0- (11 0 ' 111 * Cr) I-1
000 0 000 0 -0000 0 0 Cr- 000 01 0 0 a- p co w o 1 4s 0 x * Or
IT * 001
I 01 (0
, .
-*SW 1 1 < 0
1 4 0
1 .... 1. - 1-.. F.1 10* '
o-• 4 , 1 L.) P L3 1- -.4 vlt ; 0 (A -0 1- . 0* (3 -1
. . f-- (.11 4s 4:9- -1) 1.3 1.3 u p crwwo trloq 0' 1.-wwm m 01 o* or_
uo CY 140-01 (.II 1 1- 1-11. 111.31 0140 0003 r..n 1.- N 0 cri --J (4 01* v 3>
,..!„-■.. , 000 0 000 (70 41) ONNO NON 4 O NC1 NO I-1 * ororn
t 8 u rri T 3 3
, • .
* 1 01 X
fl (t.1 .-.. 1.- 1" 0 1
N V 413 Cr C0 Cr •-• ...... 13- p'-'I
om
. . , i
,.. ; 1.....a. (40(0 (40(0 0 0 0 W 0 0 0 0- , -.1
0 r‘ 41.1v1,--• .... 1 -P, 0 r31 4s 4. I' 10 0 1 0' Cr' 01
0 .-I
•
, 0 (.11 r. U1 1. . . 1-1 0 . 0 C0 . . Cr
. . . . I
0 r 0 0 0000 La 0 -P CJ 10 P 000 -0 0 -0 F--- 1 LJ r. 0 - -1 vl r 0
000 0 0 0 0 0 4. 01- -Is 0 r. 000 caul a- cr. u 03 0 03 1-. 1 -3' 1
1 01
to • *
It3 t-. ..- 1131 113113 *
.., . . . . 40 0 0 •-• .- W .p ' - '14 • *
0 4% 0 0 0 0 0 0 0 000 0 0 1.. 00 C00-11- CO • co 0 1 1131 .*
*
*
*
r
4%
IV 4s (0 14
- V I- M -0-0
,': - : 4. 0 r ---1 vl
....... - • . _- 1 :- ^ . L3 W ri V V
. . . . . . . . . . . . . . . . . . . . . . . . . .
0 ft) 000 0000 0 0 • 000 NO1 0 • 0 • 0 0 0 .
0 0:10 u 0 0 0 • 0 0000 0 0 0 000 (..41 0 0 0 • 0 • 0 0 0 ••
1... I* 0" ..> >
A ,-,;',:dgv.,,,fi..,,..., „ • , .4, . CA .4. P P. N N .0. -Is ''4 0-0'- Z 0
_ . C.) 114(0 -0 I- . W r. •1 0- 0 Er (..41 43 1 1.3 1 -0 . r• J 0- • Z 0
LJ Ch (4.) V CO , 0 V - 043 0 0 I - • 000 C.1100 -01-0 (0 0- r. 0 0
. .Tnv.: _ 00 0 4.3 ■••■• 0 • IN 10 ,_ . -0 0- (3 0 0 0 0 0 0 LJ . 4. 0 W CO 3> 0
Ali-,u,;-.,,P-,14 0 00 0 0 40 0 • -1s 10 M13 0 0 0- 13 0 000 0 0 0 0 ., 1 0 C3 L3 r z
'-•,••,.--,,-;,, - . .
- ;,-•-• 40-
.. 0 0
13• C:.';,;11;::"±:,, r ■ ' ', !; ,.. .... 1..... o- r- z
Oillo ow1,i,4"1,- o- co 4, m 40 F-• 11311.3 N r . -.4 0 0 ni T
-. ...r.3-,:-...11- (.11 0 CO 0 P -0 0- 0 1 P3 /- Cr 0 0 r..11 1 W ..0 (.3 W• ,-.... .p tx .. Z M
$-• 0 Ch 1... JCL) -0 vl N I 0 CO 0 0 -4-00-0-00-0 LT ' - 0 • C..11 -00 P m
NUO -0 Wr.O.N MOJI- CO 0- J 000 JOJ r• • W I 0 Cr J C ,-,
pulp p o-mo -P. 1- 0 r‘ 0 4,3 0r 0 0 0 0 0 0 Cr ' P 0 vl 0- 3 0 .
-11, • n•-. -..,: A.2., - 44 . . . . . . . . . . . . . . . W 0.
i
s'. ik? ..171, . •,3'.:
i
OM
(13 )
0 CO 0 V 0 0 0 0 0 0 0 0 0 0 , 4 1 0- 0 4 (s i cr- 0- 0 0 --.1 0 0 0 0 0 0 03 0 0 CO .4 03 . 01 0 , o 0 0 Ild 43 40
• 7 le- ,! .1.•, Ul r •--, (
1
,,,-...4: -,04,„ _,
0-00 L.3 0 0 0 • 0 CO -4 0 0 -4 0 C.3 0 0 r. 0 0 WI CO .- r 0 1 .0 .0
....... _ . . , ! 1 1 : ,
�q 1 I C d N PJ I NPJ C >c ' -1�0.
7 Z < 0 1-1 - C) W z - in
C+ * * -0.0 Cr. P U Cn N (41 N AA r r ' C7 �A
P w * * -0.0 A rU A A rU M 1-' -0.0 M ) OS...
W M w 12.
PJ t 0 * * 1-` *- O O 0 *00 0 * r• 1- -' O 0 * I WON
;~ P. O * * 0 *00 0 *.-I.0 *CnM00 0 * I CW T
I n 1
r: -1 *H - O -I '1) r 00 3 w o o o o - t cC 0 0 0 07 M c 0 70 2 N
• CO C OO C D 0-i 170x. c c_c - IC ''1 - r-IIDC z -4.
4 -1 r- w £ ZI r.'03n r, M M IM `'1 II u) C.-0 D HD r -1m 3Y r 01 U1 m H m H MMI r o 01
OF nr 1-, m IHm me o u mV0o27 n 27�7
r m n z i z C D z re H I�:° r't m Z n 1 D
* # "'1 IOZ C.+ Z 0 3m0 on-1 o 2
a* * *. to 0 i mp Hnm G) 3` ~ I 3 mwCnWm i 0) =mow 11 D 4 ��
i * * * m ZZ 0110 u Mu MITI D
MM C Dz ' M -i m M -4 D x.
* * * - 1 n 01 C3-rC 3C3 mm rm m :�21 U)DM
m* * * -i m <0 Hm -1-+ D pot-1w -1. M oorn-I ono 1
i_ # * : m 3 'U 1) Z MUFM -ill 0-1 r MMI3nl 2)n
< m m iz3 0 21rz2J H �', rnwm< moo ct
hi* z 23 m W w o m ro M i -cam a
„1-4* 1 -1 r z m z HIS z - z w -i -12 01
-1 0-1 3 H H C•° n
H 1 C - 0 0 0 Cr) 0) 0 x.
0 t H 27 C ; 0C 2 -I 0 0 Z C1i - 0 I 2J 1 0
t o z n 1 M r
0 CO!
1 H C0H
, M 1 M M
Cr) CO !
1 I
i
* 10 N PJ N PJ H 1
I 00 N W 0) W O 40 W ,W*
13 CO OD W CO V C3 A P 0' PJ I-• N -
13 N N ,N IU :U. .1=J •OCn 0 '0 MU-IMO 10 V 1 3*
•• .- 1-' H IQ -do-00 W WOW M03.-000 IF to ,G *
• HI I I -I n - n
0�
• 0 0 o- Cr µ , i j W 1 m H
V V V V 01 to V 1 V •0 -0 1 ID Z<
N N N N N .t� A 1 1 - CO 0 1 n-1
.Ai A 1 A A A O O W '.JI c., •0 O 1-1 # W
M M I PJ N PJ IO 0 000 0 00,0 PP00.0 W 0 ix. * 0
W W i W W W i0 0000 0 00.0 N000V 0 0 r*o o
N #* V-i
G) --` W N N 1: 1.:
W W 07 CO I A 1 01-•1 A A 0 m* w H
W 1 W W W O O�OON O 000 PW 1W O x* or
-0* 0'*1
'TI 0)
4113 , <C
13 13 P3 N N I m* .x.0
1 1
CA
N (11 N N N �• Z* .271'11
■
v V q CO 1 0* W -
. ; Cr Cr P P Co Cr V •0 W F• h* o it W Ut PJ A 07 1- ' r
A' A A A A '1- -00 0 COMM P-- 'IWCn1 -' il- N M* ".D
M
P1' M M N PJ 0070 0 POI. AP4llC0. '. 0 II* PJT ,
1 * om
* NO
. . 1 ,., .- . i M
c0 ((31 co t V n ( - ,•., Cr U1 I f, N 073
V' V V V V N '-• V W P..) V 1
P41 N 1 N N A N IN .0 0 P C' 1 1
OI O o 0 0 • O v1 P •0 N (D O
N' ! - N N
0 000 0 000 P0000 P H r'
s to to co N 0 000 0 000 - 0(1004 V 0 1 x.
1- -4
M
-` U1 #
. 1,. A IH PJ r r M*
• P Cr 0- P Cr V A N -0 - V
o W W W W O «001 0 000 -OVAOV .' 0 �# *
, .,.,., *
H 1-' Y N H µ
V V_ V V V 1 N A W W V .
1 -a 1 "' '" 1"• • 0 CO N C1 .3 A
(J1 U1 N N N . •0 V V • W
s':." A .4 A A A 0 -00 0 000 00000 • V
0 0 0 0 0 0 POOH 0 00. 00.00 • CO •,,
N h.. ■-+ P+ N
C..11 N Cn UI N 1-' 1-• r
A A A A A N 1-' 1•' A • Z 0
U O . 0 -0 0 • 0 • N O 0 m VA 0) F -1- - 0 N V U.U. 1 'C 0
V V V V V V -0 •00 A PJPJO 00.00 • 0 C CC
V V V V A AOAO A tntn• 00.00 • 0 r Z
-I
H
z
0 0 0 0 0 -O O 0.M .4 - r+ -N ..4 Z m
**lie to 01 N N Cn 0 , O PJ V P W . - '.40- . Ut W 0 A A A A A V 00-.5M A PJ PJ O .-43 040 • 0 C A
1- ' 1 1- H 1-' A WPA.0 A 00 UN'0P CJ1 3 Ot
(3 0]
A A A A A 0 WOO. 0 00• WW.00 07 T.
Cn 01 01 (11 01 0 WOOP3 0 000 1-+01.0.4 03 II OIr
1 b
§ I DJ N N N P.3 I I. I V CO � J W O b O
i 13 N P3 N N 0 0-008) 0 00 0 - 0 1 - ' 0P O 0X 01
H W P.
� I I I
vORr ° y The City of Port Orange
FINANCE DEPARTMENT
V m
1867
F �OR10P
Memorandum
To: Board of Directors — Consolid d Dispatch
From: John A. Shelley, Finance Dir r
Subject: Finance Report for Consolid d Dispatch- Period ending December 2002
Date: January 8, 2003
For the three -month period ending December 31, 2002, total billing and collections from the
various cities amount to $789,470. Operating expenditures for the same time period
amount to $271,346. These actual receipt disbursements compare favorably to expected
budgetary activities.
Please see the attached detail of the revenues and expenditures for the month of
December 2002 and cumulative amounts since October 1, 2002. Please note, collections
exceed expenditures because of advance funding of capital needs.
'r. Should you have any questions regarding this memorandum or its attachments, please
contact me.
cc: Kenneth W. Parker, City Manager
Bill Cade, Director of Communication Interlocal Dispatch
Now
•
O o ,003V I C W I '1 :
-I ,: 0 OP O Z N CI I
0 , # * 0 * 00 * * o * O * 0 * * 0000 0 q
- I •# # O * OO * * 'i' T 3.•
* ' - 1 0 1 -4 Pi',
r.'
.r --4--o- 3 0 30 N CM - •+•-'3 ti) ZmTUI•-' 1 u) I 0 i](.1
0 0 O DO Z MZZO •+ : -1 •+ D DD ZZ•+ m - m00-1Z p I I
oO I T-i
Z! :Z = m2 -( 3'3'-IZ M.2 WI r '-'r m '1'I N 1 D £ O X D -I f- :t f.
M! m Mm m ZZM n : m Om m Zm m mmn m -1 m-4 -
O 17 M O0 :0 W010 ; m :D . m mm m m N£ rn m r 1 0 C,
✓ m -0 M '1TM A 31,0 M' ❑ ^0 m mmM 3❑
•. 1< Z MZ C £mC< M:3 m3 - 1 r m w Nom 0 N -<-1mm0 1 7 ft >
O ' 1
m ❑ 0 Z .AZm < ., <- 0 -I -1-1< 0= HDMO 1 nnM 1
> 1 2 Z az 0 n vz m N mm m wm m< D ZMZD< I Tr 0
'1 C Z ZCI .-. M.- m oMZ m m D m 1 - 0 rJ
m m m mZ -,1 u -Im c i c x x> ZDC �'
' 0 M m Om Xl mOmo m m mm m M m o o 02 -4Z' -'
< < D M3D M m 0 00 Z '-'Z 3 M 3 ..-IM 0
0 m mm Z M Z < < Z •+ Z'-I m A D MM 0 T
• Z CZ M OOM M M D D Z <Z Z m n mz Z 3 N
Z Z M 0)M 0,M0 -1 < = <D n
En
j M O M M Dpm C C M D M NN D zr n 3
m al r m M - M - M I 3 r C C
n , D N N N m M m .
2 i r m \ z N m
D N
•
i m*
U ! N N' N W - N*
WWU' -4*
0 Cr P (P N N -00 - 3*
.-.0- 0 D
I ( *
N A 4,4 CO CO O) MNP
N W WIW O 00I O O O O O 00 N N 'aJP p*
*
n
.. C
r m
O O O NIUU' T
(3 • 1 W W 0.01 AZ
` .� - .- .. ... O 0 •'COO -1-1 1,3 0
W ` .- O UI U C
O 0 O 0 CO O 03 CO W
40 ' A A A 0• P 13 M m 0•'J D* D r-<
r* (n m<
A' 0 o 0 o A A v v NN•'°* o om o
N ▪ 0 0 0 0 00 N,0 0 0 0 N M 0 0 W'0W * •1 M O
* <
X* •.MMT !
m* MD 0
W XIMM
•
U .- r T
.D00
MTMM
0M-ID
m* Om z
...-.- 0* MC 0
M
' 0 I N N N 0 0 (fW0 ..*
P P P P - - - " 3*
m A A A •
A A (.1.0.0 D*
• m A A A A A -00A -I*
U1'.W WW 0 • 00 0 0 0 0 0 0 N P3 •'U1P M*
' <
M
M
V V NNW -1
• ' I M CO UION , O
M CO MNA n
A,0 I N V J V
✓ :0 0 O 0 •0 0 0 P 0- . Dm
O :V V V V v J N cil r
,- 0 0 r r 0 J O O O O V V r - vo-ci * *
A P O O P PO ' P3 j 0 O 0 0 N M Cr 0 0Ut * ,
*
M P3 03-03 M* 1 i
m 0 0 03 OJ O tit * i
•0 N N P3 WON <* ,
r . D
.. 1 N U1 444.13.- n
A P P j P U N M.'0 MD 0 1
O IA A,A -IZ C
A A WuP -z Z
.O : A A . A 40 40 ONA 30 •
' - • N N N 0 00 0 0 0 0 0 0 0 '0 .0 V D r Z
i m o
T
m
m
V V N N W
O' N M .0 .0 NN W C o T
' P! P P P J V O P•' Z 0 D
O ' W A I A WT G)
i •'0•' Dm 0 M
P N WIW 0 0 ' -0. - •0 W W N•'OJ f D co
0 P 3 1 41 3 V V V V V W W '0003 Z P3
I V 03 CO N to O nr4 O •'
..13;m O .O - • -0 J O O O O V A A OOCn Mm 0 0
P I A O O P 0-0 N 0 0: 0 0 N N 0 W W
1 I I 1
I
. , i
Al. A A AA A AA AA AA A A A w WW N N N N r•r r r r ?
4 0 , 0 'I I> PP Gn UN .1 WW r 0 0 r -- A W N r 00 A N MO- ODT
W - 134i1
r00 0 *rr-rr icrrr. r r 0 *r0 *rr.. 0 0 0 0 r U O MON C
CrNi O! *CrON0 *-00-0 w 0 O *00 *0-W 0 0 0 0 r 0 0 Co T
corn mc
000 m ZW‹<OM <£n* X1:0 MC 0 HIT-1 TDOT Z 1 1 T 'gym 0 ifir'D 0 T3r•
00 - 1 o mcmmmm ZMOOZ rm r-i O 131 73C 0 m M r. 2 < 1.>c: Ir) - ..
33 I r . - r.MMZT MMOI301 mZ Mr 3 DOD 0010 1 D H r i <c m rzo U) 0,-
,
TT M Z , Drr. MD Cr•T3C m-1 nr 3 <r< - 1r.m z r r• > mn m r r O 0,1w
r 7J 4 003mr+ ]Jnmm1 -1D -I. c mom m-41m m -i 1 rr -I mm. r Or
1 mrr »1 Drmm> r z)1 z r-<r 0) N m m m -I n-i r. .-- : n r D PJ
o z .. zmrr ZMwoZ TM r,< M. MTTW W 3 > DH 3 m 0 - _
�� S 0 , 0 Z f . ^ n r.0 r. n 0 Tm1 r MTr r M - < r o m mom C D , _'
, D 3-im m-nrm z2.. DI1) D m m 0m00 n Z Z M z mr m-1 m 1.
2wzm E 33> 03 ,Zor D rr -4 1-11 Z - 1Z O 0) -i w m rn MDM
>000 DDr•3cD !M2 Zr. . m r• 1 I Dr_ > 3 C ><-i Zm-4 nnti
OT 1 M to rrZ -irr i C11' OM m< 0 0>0 r- r - u - n r,_ 03m Tr '"
0-i I M ZZ -1101 1 01 ../..m.... Z rrw AM M D 0 3r m< rOt7 r
cc Z -1-i' r -1 r Dr.r' zm mn i mzm w mm z z z m-1 £Z TCr
>r; o ' <3' ' ZZr. I 0M <111 w 3r3 M Om U) n - 1. -4101 SA
mm; r r :00)0! m .m m z' m <m r m m 0 0 r -im
m 111 Z' (f) > --I - w ' m c -< n m 0 I < -' < -i r Z 1t1 0 D ~
o m olzm I m I m < 1 r. n... r w N z - o
1 01. 11 1 /.....' M I n Mn 0 c • n .
< mZ < ZZ h m NM Z H 3
-. (n r , n M ' m w w r.
0 m m M 1 z,
!n al CO 1 j M
*
*, U *
0-' PJ r 1 N Mr' U U CO 0- A U U O*
r0, N, UA r _ V r 1 N .0 0 rPU ()PJ0- W 0 Cr Cr r Cr O C*
.OPO V AWV-0-0 0-P U N O P0 •OUA N U 0- V N W r 0*
OrO U VAUrV 0000 O) r r 0 AOA V U r 0) U Cr 0 0*
. M *0
-1 *M
OT
C-1
3'■
r r A 310
• w w • w 0 P A w U m.
N 0 U .b- N! N 0 U 0 r 'J1 .....1'.t. A U1 D Z<
U U U r tr 01 U V A A -0 r r 0) 0) w 0--1
43 O 0 00 O. V N • -O •0 A W W , 0 0 V -1 * W
... ..... "' '" C *N
00U 0 00000 rr00, Cr 0 0 000 •00.0 0 0) Al V 0 W -0 D *0
000 0 00000 V V00 V 0 .0000 -00.0 0 0) (4 '4 0 A W r*o 0
* mm
** (11-i
0 Nr r N N N* D: r
N W 00 0 0 r U Cr 0 .O W CO M* 0 r
000 0 000000 0-000 0 0 A 000 000 -0 -0 r Cr. 0 -0 N x* Or
* O
'1 0
<C
* r 1110
o* ND0
r W 1.) r N r r r 0- C* ',OM
0.. .Or P N U PAr W N A .0 A Cr Cr 0* W --I
r''r W QAPJUV AA V V 0 A•OU AVV -0 r •0 0 W 40 U 0* rr
N OUNVU O)0) V 0' N 40.00 VON CO Cr W W V 0 A M* .DM
' U rPJOWr 0000 A W r m0)O 0'0P r (1 W A U COO 1* NOM
* O1T
* 0m0
* NOT
< -I
r 111
N N N r r r r r N 0 DD
N. W W OJ OW 40 V V Cr V 0 Cr 0 n1
1 U U 0-A00 V P 0 0 (‚4 U r 0- H I
1. L ' U U r03■0 V r U U •0 •0 0 V N U A A CH
ON•O 0 0 POUT W W 0 0 P Cr V N 0 0) Cr A DO
0.0 0 00000 4000A 0 0 W 000 -00.0 r r U •O 0 r 0, CJ
000 0 00000 NrOr r 0 0 000 AOA 0- A 0) U1 0 N A D
' 1n
U
-r -0r w r r M*
VWV 'r PO 0 -0 N W U Cr 03 V U Cr- x*
•00-00 0,400000 i 000 j 0 0 N rOW VOA N 40 •0 U 0 U A 13*
*
*
r
■
r M
■N . O .o 1 . 0) A A z
OA O. 0 , U r N N n
00 O .; I . .' . . N. N . . . . . . . 3
0.0 N'00000 0000 0 ' 0 0 000 UOU 00 0 0 0 O O m
OWO U 00000 0000 O O O 000 r0r O O O O O O O ?1
r r r P WD D
0 U A r N NN P Cr •0 V U Cr- Cr- CZ n
.ol w 1-U NN i t W r W 0-00 PWW W P -0 0- V Cr OZ C 0
•00.0- W - 00)•0(4 -0 -b.0 O O O 000 UOU -0 •0 O P
OUO 0 WrOOPJ NN -0 Cr A 000 NON WO A W O W W - M i r Z
OPO 0 0-PJO0A NNOO Cr W A 000 000 O 0) N 0
-4
Z
0 C 0
r r I U DZ
A W M N , r NM' W N 0) 0- A A U rm T
r W AU N U Pr•0W PJ r m UOU 1-00(0 W 0 N U r r .0 DZ M
VW.- r' (00)-000(0 0-A00 W 0 Cr- -00-0 000 A O N O U A U ZO ZI
OA0 -0' wr00PJ -O.V0- M Cr. r 000 000 N -0 N V 0 MW nC r-.
Ow0 0) 0-NO0A Ar `Ur N W 0] 000 NON N U r O) 0 P O) M3 0T
. . . . . . . . . . w tJD
r V 00000 .OAOA -0 O V 000 UOU 0) 0) A •O O 0) W 0
U 00000 N-00r .0 0 0 000 UOU A 0- N U O 0) P OM
Itilly 111 W
r
06 mN N P U U 1- r N r W r 0 Or
WOW W 0000o .0000 U 0 w 00r W00 w V N-43 0 .0 Cr 01 Or
I _ 1
• Al A • * • di • • .
• • • • 0 • • • • • • • • • • • • • • •
. . . W _� _
m 0 0 u u I U1N wb-1 (
c m N N I I I P,iN j CDC .
z n < 0
i ' 0 Z -
0 -1 and
* -0 r}- cr o• N N N I N N 4..p.
r ) _ w y 4 . r , -.0 A A ru i . ! A N ' N 4) 4) I M a . ( _
New s PJ W O 4 4 . 4.00 0 *00 * - -`0 0 4 WON
N 0 * * 0 *(110 0 *.0 *01N00 0 * CW -
0-c) C
r1-1 4-1 -�H 1 r nO 3>n3 ' 0 0 30 0'0000 O corm p
00 O 00 i > O-1 DC7O> r 000 - IOZD -i - -1HDC Z -
• -4 H r-4 0 £ ZS nm3n .. mom I(' 'T1 ISZ0 W
MD D .D r -.1M S 32 r C0 L0 M.,1M m 1 .-, mm r p C
or r or - m -..,: Mc 1 o W m>oom n mnr,):. -, r
r m n Z Z z e - "p ,2° rm.-. m I Zn .. 3
»44 * 4 - n c?z C- z ,° ❑ 300 nnm 0 •
C 4 .4 0) O mo ms 0 3 2 'D(f1 )0)0 U7 ISOt:n 10 D G
D4 * 4 D A ZZ OTDO M mcnr,t mm mm C >Dm> i U D- r
;� '1
-I4 4 n n I 03-10 ! 3C:.3 mm rm - o �,))0
m* * * -+ m <o •. D days Dc - D -o O0rr1 - r not,
0* 4 r m 2 - a vZ❑-o 3 rnu)m -1.. 0-1 , r mrnaM 1 MO
< -1
* * * m m 323 o mom '-n .
, ,-., .. mmm< ••❑t7
Q* z M m m u ow ❑m ro m z - oc••
n - 1 --4 0 3 .T. Z r< u) -+ HzW
-Iv
T ,-, C '. 'U T -i Ul W O D
D 0 •• 0 •-. C 0 C Z -1
- 1 Z 0 'U 21m n
n CO 1 Z 1 MT _
S -1 w r' Dr
❑ H (fl
M MM
M M
*
-0 • -0 -o -0 -0 0 0 0.0 - ' w ,-� 0• M*
N N PJ N PJ V WWW. I W .1W.0 A W C>a
• ,-• - .- .1 N 03'0.0' I N 40.03 '0 0.0 N 0 PJ 0 0*
IT Cr. Cr Cr. IT Cr` WN-0PJ i W WOW 003-0NW µ .• 0*
M #C7
-1 *m
OT
C-1
-0 -0 -0 4o -0 M 0
u N N u 0) 1 M..
Cr Cr. Cr- Cr. Cr O- 0• W ' W j N N D Z<
N N PJ N N N PJ -0 M. C0 0 0 -4
N N u N 0 W W .N N I.
A A A A A 0 AO0A 0 000 (1140000-I03 u D *
O 0 0 0 0 0 0000 0 000 4.900.4! O r*o
' **
*N 3
0' 0- U 0- Cr. N W. IT W 0* C
O 0 0 0 0 0 03000) 0 000 0)00003 '.. W N x*
Nov m* c
* .
A A A A A 0* P
.- W 4:,,411..) µ ., c
o .. ' o Cr a 0• N 000N - N ' .- :.- 0.. 0* c
03 03 0 0) 03 173 003.0 - N N N• -"OLIO 0) 43 0* .
N N 0) N N 0- 0041-0A N JWA NVWJN W O M*
m W m m W m .NJM 43 -0O-0 AA.UA J µ -14 P.
* c
* c
* P.
PJ N PJ NN m
J J -4 v -4 N DD
- .. - - µ N N Cr. N ' •-' W nA
W W W W W •- µ N - V J V O -1 1
A A A A A Cr` 0' •- . m W -0 N 0 -1
N N N N u W . W • , ..0(ilA µ 1. ... DO
r1
(31 (3! (31 (11 ((7 0 .P00 0 000 NC1r0O0' I N 0• 0
N N N u 0 0 0000.0 000 030)000 0• O D
M
•- N U1 ' ■■ • M*
T Cr Cr Cr 0T 0 0) v Cr. I A W x*
N N N u 0 0 uO00• 0 000 NCOAON I N 0- 1)4
*
*
J v J v -4 A
A A A A A w W N m
u N N N N 03 CO W CO -0 Z
N u N u u Cr- 0• 0)' N A 0
PJ N PJ N N N N J J 0 C
0 J00J 0 000 00000 0- ID
µ • 1 .-- 0 NOON O 000 00000 0 0) A
■+
CO C0 W 0 07 µ Nrr .• MD
A A A A A N NQ -i- A µ, o CZ
-.0 -0 -0 -0 -0 -0 0303173173 N - W A. 0 ' 0) CO OZ
-0 -0 -0 -0 -0 0 NAJW CO --0 N-INNN 0 µ 00
W W W W W v AN-(3N A PJPJO 000300 1 PJ N MD
- .- . . - A w-0A0 A 000 µ0µ00 1 40 Cr. -rr
'ry`r. .- .• .• .- • MC
A A A A A µ P3'-' D Z
O 0 0 0 0 N NO. 'A rm
A A A A A -r) Nw1JO• N N Wµ w N DZ
O O O O O O 0)AVPJ N ..0 .00hONV PJ . Zn
w w w w w v -PJ A PJPJ0 0W00.- w -0 n c
w W w w w A w A NN0 AO-ooW i �r W 1/13
03
W W w CJ W 0 M0003 0 O00 J -0003 A J
A A A A A 0 0000 0 000 J(O0N A V
W
N N N N PJ A N W W W , 0 0
Hare Kim
From: Few, Tim [TFew @mail.dos.state.fl.us]
Sent: Thursday, December 05, 2002 10:16 AM
To: 'khare @port- orange.org'
Subject: Records Retention - 911 Tapes
Dear Ms. Hare:
This is in response to your e -mail pertaining to the retention period of
911
tapes. The following two items from the Bureau of Archives and Records
Management's GS2 General Records Schedule for Law Enforcement,
Correctional
Facilities, and District Medical Examiners are relevant to your
question:
COMMUNICATIONS TAPE RECORDINGS Item #23
This record series consists of twenty -four hour tape recordings of radio
and
telephone communications and complaint calls. The recordings are made
for
back -up of activity reports, complaint cards (form one cards) and office
operations. It includes tapes of telephone calls coming into and going
out
of the police /sheriff department which are used to record initial
incoming
calls and complaints, and general conversations of persons calling
outside
v and are of no value to the department except to verify times complaints
are
telephoned into the department.
RETENTION:
a) Record copy. Thirty (30) days.
b) Duplicates. Retain until obsolete, superseded or administrative
value is
lost.
911 RECORDS: LOGS Item
#194
This record series consists of a daily listing which shows the 911
telephone
calls received by time, address, complaint, officer handling the call,
handling time, telephone number called from, remarks and reference
signal.
This need not be verbatim transcript of the 911 audio tape. The log may
be
generated from the Automatic Number Indicator System (ANI).
RETENTION:
a) Record copy. One (1) year after received.
b) Duplicates. Retain until obsolete, superseded or administrative
value is
lost.
These retention requirements are in effect for entities that meet the
definition of "agency" in Chapter 119.011(2) of the Florida Statutes.
It
* mar states:
"'Agency' means any state, county, district, authority, or municipal
officer, department, division, board, bureau, commission, or other
separate
1