07-11-2002 Communications Interlocal Agency Governing Board
Regular Meeting July 11 , 2002 9:00 AM
City Council Chambers, Port Orange
CALL TO ORDER
Edgewater Mayor Donald Schmidt called the Regular Meeting to order at 9:11 AM at the
City Council Chambers.
ROLL CALL
Board Members present in addition to Mayor Schmidt were Port Orange Mayor, Dorothy
L. Hukill and New Smyrna Beach Mayor, James Vandergrifft. Andrew Mai represented
Board Counsel Margaret Roberts, Esq.. Port Orange City Manager Ken Parker,
Edgewater City Manager Ken Hooper, Director William A. Cade Jr., Shannon Lewis,
past Interim Coordinator as well as Fire Chief Tracey Barlow (Edgewater); Capt. David
Mims, New Smyrna Beach Police also attended along with 4 dispatch personnel, three
from Edgewater and one from New Smyrna Beach. Representatives of the Daytona
Beach News - Journal and Edgewater/New Smyrna Beach Observer local print media were
also in attendance.
Mayor Schmidt asked that all rise and recite the Pledge of Allegiance after a moment of
silence.
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APPROVAL OF THE MINUTES
The minutes of the June 20 2002 meeting were approved by a roll call vote of 3 -0
upon a motion of Mayor Hukill, Second by Mayor Schmidt. With Schmidt, Hukill,
Vandergrifft in the affirmative.
GOVERNING BOARD BUSINESS
Mayor Schmidt made a statement suggesting the need to consider having a representative
of a Mayor that may be unable to attend a scheduled meeting. Discussion followed with
the Mayors offering their support for the need to have the authority to designate a
representative. Board Counsel designee, Andrew Mai offered to check into the current
language and determine what would be necessary to make the change.
Mayors Hukill and Vandergrifft had any further business to report.
ROUTINE/RECURRING BUSINESS
Reports and Communications
a. Director Cade reported on progress and status of the project; He was questioned about
the Center's ability to handle non - English speaking customers. Director Cade
explained the Language Line subscription service and the need to have some local
training to best serve such customers. Mayor Hukill asked about the VCOG Study
Report, Director Cade replied that he had reviewed the report but had not been
involved in any follow -up discussion.
Page 2 — July 11 2002 MINUTES of regular meeting
Mayor Hukill stated that the Fire RFP Subcommittee was now going to be utilized to
review the report and thought that Director Cade should part of those discussions,
asking Mr. Parker to notify VCOG and arrange for proper meeting notice. Mayor
Vandergrifft had a follow -up question regarding the Language Line effort. Mayor
Vandergrifft also mentioned the new Fire Tax being discussed by Daytona Beach.
b. Board Counsel Designee Andrew Mai had the Chairman sign the approved FCIC
Management Committee Resolution (Nbr 01); also introduced for discussion was the
Public Participation Policy now in use by the City of Port Orange, it was the
recommendation of Board Counsel that such a policy be adopted by the CIA Board
with appropriate language changes. Mayor Schmidt reported that he and staff had
reviewed the policy and agreed that some guidance in this area would be
advantageous. Mayor Vandergrifft agreed and suggested that there may be the need to
give a particular speaker move than 3 minutes, as needed.
c. City Managers had no report;
d. Customer Agency Chiefs had no report;
e. Business and Finance Report — presented by Director Cade. It was reported that the
report was to be disseminated by the Finance Department. Director Cade provided a
copy of the cover memo to the Mayors while a copy of the spreadsheet was prepared
for each as well, by City Manager Parker.
f. Director Cade brought up the proposed agenda revisions — the Board discussed some
desired changes which will be made and then have the document returned to the
Board for final action.
Public Comment: Darlene Saltsman of the Edgewater Police Department Dispatch
spoke to the Board asking if there would be a chance that actual working dispatchers be
added to the Board. Mayors Schmidt and Mayor Hukill responded, as did Director Cade,
regarding the scope of Team Member involvement in policy development and budget
versus operational decision - making.
The Meeting was adjourned at 9:50 AM.
Next Meeting, on 8 -08 -02 at the modified time of 0830 AM @ Port Orange City Council
Chambers, 1000 City Center, Port Orange.
Approved by the Board, August 8
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( ( ,, 4 ' l Donald A. Schmidt, Chair