05-13-2004 COMMUNICATIONS INTERLOCAL AGENCY— GOVERNING BOARD
,` MAY 13, 2004 — MONTHLY MEETING MINUTES
The May meeting was held pursuant to public notice at the City of Port Orange, City
Council Chambers, City Center Circle, Port Orange, Florida on May 13, 2004.
Chairman Donald Schmidt called the meeting to order at 9:05 a.m. A roll call was held
with Mayors Schmidt and Vandergrifft present. Mayor Green was excused. Also in
attendance were Port Orange City Manager Kenneth Parker, Edgewater City Manager
Ken Hooper and New Smyrna Beach City Manager Frank Roberts. Board Counsel
Margaret Roberts, Fire Commander Ken Burgman and Port Orange Police Chief Gerald
Monahan were also present.
Chairman Schmidt asked for all to rise for the Pledge of Allegiance.
The regular minutes for March and the special minutes of April's meeting were reviewed
with a motion to approve from Mayor Vandergrifft and a second from Mayor Schmidt for
a unanimous vote of approval from the Board to approve the minutes.
There were no public comments or correspondence.
Port Orange City Manager Kenneth Parker addressed the Governing Board stating that
Ormond Beach and Holly Hill had each asked for a proposal to provide services to
them. Holly Hill would be for fire services only. Ormond Beach would be a phased in
approach first with fire services and then police. Mayor Schmidt asked if they would
come in as partners. City Manager Parker stated that as Holly Hill would be for fire
services only, they would be a contract service similar to that of Ponce Inlet. Ormond
Beach would like to consider a partnership. Mr. Parker stated that though we provided
a proposal to Daytona Beach, it appears they will be going with the County. Mayor
Vandergrifft asked if there was a reason, and Mr. Parker stated it was a matter of
savings through the term of the contract. The Sheriffs Office will take over both fire and
police dispatching. City Manager Roberts stated that the Ormond Beach City Manager
stated that they were interested in the governance issue with RCC as a partner. Mayor
Schmidt also asked about Daytona Beach Shores, and Mr. Roberts stated that the
Daytona Beach Shores Public Safety Director is adamant about doing their own
dispatch.
There was no Finance and Budget report this month from Port Orange Finance Director
John Shelley, but Director Kelly stated that the affairs of RCC were in good shape
percentage wise and that he was currently working on next years budget.
Under the Director's report, Mr. Kelly stated that he's found the Center very stable &
well designed with a very good group of people providing good service to the public.
Director Kelly has been working on the proposal from Holly Hill and Ormond Beach.
Now
Director Kelly presented the activity report for the last two months, which shows an
*41,w, increase in phone activity, which means eventually we will have to discuss growth
issues in the Center. Director Kelly stated that he would eventually like to do away with
the temporary positions and make them full time employees, to raise the staffing levels.
Overtime usage has been high to accommodate sick and vacation needs, and we would
like to reduce the amount of overtime spent.
There was no Attorney Report although Board Counsel Roberts stated that under New
Business we would be adding the proposal regarding the Police Consortium with the
University of Central Florida.
There was no unfinished business.
Under New Business, the Director stated that there was going to be an agreement
drawn up between the University of Central Florida and RCC to provide services to the
three Police Departments. The service cost is $5000 per year to access UCFs
database, though this first year would be pro -rated plus an additional cost to provide a
server, which would belong to RCC. Port Orange Police Chief Gerald Monahan
addressed the Board thanking Board Counsel for assisting him with the Consortium.
Chief Monahan stated that all the talk about the consolidation of services brought about
a stumbling block in that different software can't communicate with one another. UCF,
in conjunction with the Orange County Sheriffs Office, has found a way for different
software systems to communicate so that agencies involved in the Consortium can
access records from different agencies all over the state to assist in investigations,
`ow individual's criminal records, etc and the database will kick out any information available
from the participating agencies, which numbers approximately 20 agencies so far.
There are also pawnshop records from all participating counties included. The cost for
an agency participating in the Consortium under 99 employees is $2500. It would have
cost the three agencies $7500 to do this separately, but the cost for an agency with over
100 employees is $5000. As an investigative tool, the program would be incredible.
Mayor Schmidt asked if there would be any budget issues, which the Director answered
no. Mayor Vandergrifft moved to approve the motion of RCC joining the Consortium to
service the three Police Departments with a second from Mayor Schmidt for unanimous
approval.
There were no summary comments.
The meeting was adjourned at 9:30 a.m.
Approved by the Board on June 17, 2004
By ../Z �Yr .t�✓LrY'��> BF=
Chairman Donald Schmidt
Now
Regional Public Safety Communication Center
SRCC Monthly Report to VC911 Monthly Summary Of Services
Sep.2003 Oct.2003 Nov.2003 Dec.2003 Jan.2004 Feb.2004 Mar.2004 Apr.2004
"E "mergency 911 Calls 2598 3061 2896 2806 2928 3159 3599 3609
Non "E" Inbd 11,313 11,806 10,821 11,090 11,005 10,818 12,610 11,459
Non "E" Otbd 5,169 5,285 4,852 4,998 5,602 5,384 6,887 6,845
Total Telephone Items 19,080 20,152 18,570 18,894 19,550 19,361 23,096 21,913
Total "E" By City (landline calls)
PO 722 878 743 837 841 767 825 876
NSB 443 410 461 437 488 428 521 507
EW 279 308 309 326 303 322 273 327
Ponce FR 26 21 9 11 14 12 15 18
NOTE: Above totals do not include Wireless
Total Wireless Calls 1,075 1,397 1,374 1,072 1,133 1,572 1,808 1,739
Wireless Calls fr SPRINT PCS 157 159 124 130 143 149 178 191
Wireless Calls fr T- MOBILE 96 89 76 81 82 121 144 161
Wireless Calls fr VERIZON 160 150 124 141 142 227 202 190
Wireless calls fr CINGULAR 209 513 535 386 362 655 708 716
Wireless calls fr NEXTEL 213 208 210 189 202 186 251 224
Wireless Calls fr AT &T 240 278 279 243 201 231 306 256
Other** 26 121 149 3 66 55
Total Event Process 15,150 16,721 16,093 16,241 15,933 15,443 17,632 16,840
CFD Total Events 990 1,110 1,016 1,145 1,141 1,109 1,299 1,216
*= Revised Stats
* *= Calls showing Volusia County etc