10-14-2004 COMMUNICATIONS INTERLOCAL AGENCY — GOVERNING BOARD
igio, OCTOBER 14, 2004 — MONTHLY MEETING MINUTES
The October meeting was held pursuant to public notice at the City of Port Orange, City
Council Chambers, 1000 City Center Circle, Port Orange, Florida on October 14, 2004.
Chairman Donald Schmidt called the meeting to order at 9:03 a.m. A roll call was held
with Mayors Schmidt and Vandergrifft in attendance. Mayor Green was unable to
attend the meeting. Board Counsel Margaret Roberts was also in attendance.
The Chairman called for all to rise for the pledge of allegiance.
The regular minutes of the September meeting were reviewed and accepted with a
unanimous approval from the Board.
There were no public comments or correspondence.
There were no comments from Governing Board members, City Managers or Customer
Agency Chiefs.
There were no Committee or Project reports.
Under the Directors Report, Director KeIIy presented the yearly maintenance bill for the
` software provided by OSSI to the Center and customer agencies in the amount of
146,030.80, which had been budgeted for FY 05. Approval to pay the OSSI
maintenance bill was made by a unanimous vote.
Director KeIIy asked if we needed a meeting every month, as this meeting was called
just to approve payment of the OSSI bill. The Director can only approve the maximum
payment of $7500. Anything over that amount needs to be approved by the Governing
Board. Mayor Vandergrifft suggested that we do a blanket approval process at the
beginning of the Fiscal Year to approve the payment of all items over $7500.
Director KeIIy presented the monthly service report, which showed a higher volume of
calls for the past months due to the hurricanes.
Mr. KeIIy presented a Sick Leave Report to the Governing Board. The Director stated
that since we instituted some new policies in the Department we've noticed that sick
leave usage has decreased. The Center is now addressing a small problem with
tardiness, in which the Director hopes to bring that to an end.
There were no Attorneys report, no new business and no summary comments.
The next meeting was scheduled for November 11, 2004 at 9:00 a.m. in the Port
Orange City Council Chambers.
vow
Approved by the Board on November 11, 2004.
/,-
By -‘,
Chairman Donald Schmidt
*low
%or
Vl, . U / .LVV4 1G:14 4V 1 JV4 - 1V4J 1111:U
SUNGARD°° INVOICE
Q S S �. Company Invoice No Date Page 1
400 2141 07/0 ct/2004 1 of 8
4000 OSSI Caurc i
High. Point, NC 27265 .
336 - 885.0911
www.ossiusa.com
Bill To: Consolidated interlocal Agency Ship To Consolidated Interlocal Agency
1395 Dunlawton Avenue 1395 Dunlawton Avenue
PORT ORANGE FL 32129 PORT ORANGE FL 32129
United States United States
Attn: Tom Fitzgerald 385- 304 -7684 Attn: Tom Fitzgerald 366 -304 -7684
Customer Grp/No. Customer Name Customer PO Number Currency Coda Terms Due Date
1 5162 Consolidated InterIocal Agency t1SD NET30 06/Nov/2004
No, 8KU Code/Description /Comments Units Rate Extended
Contract No
1c OSSI Base Computer Aided Dispatch System 1.00 16,731.00 16,731.00
Uaintonanco Start: 01/0c1/2004, End: 30 /Sap /2005
I l i r OSSI Additional CAD Condole License 1.00 2,108.00 2,106.00
Maintenance Start: 01/Oct/2004, End: 30/Sep/2005
17 OSSI First CAD Map Display and Map Maintenance Software License 1.00 1,350.00 1,350.00
Maintenance Start: 01/Oct/2004, End: 30 /Sep /2005
18 OSSI Additional CAD Map Display Client. License 1.00 3,780.00 3,780.00
Maintenance Start: 01/Oct/2004, End: 30 /Sop /2005
19 OSSI E911 Interface Module 1.00 1,170.00 1,170.00
Maintenance Start: 01 /Oc(/2004, End: 30 /Sep /2005
20 OSSI Multi Jurisdictional Dispatch Option 1.00 810.00 810.00
Maintenance Start: 01/Oct/2004, End: 30 /Sep /2005
21 OSSI - Rlp and Tear Printing 1.00 1,170.00 1,170.00
Maintenance Start: 01/Oct/2004, End: 30 /Sep /2005
22 OSSI Alpha Numeric Paging Module 1.00 1,170.00 1,170.00
Maintenance Start: 01/0c112004, End: 30/Sep/2005
Pape Total 28,287.01
%`
— Bal an
PRIPPMINIE Open Software Solutions. • Bank of America. �ce brae
OCT.07'2004 12:14 40' /- 304 -1045 HTE #11 P.UU.3
SUNGARD® INVOICE
o S s r Company Invoice No Date Page
400 2141 07/001/2004 2 of 8
4000 OSSI Court
New High. Point, NC 27265
33085 - 0911
www ossiosa,com.
Bill To: Consolidated Interlocal Agency Ship To: Consolidated Interfo cal Agency
1395 Dunlawton Avenue 1395 Dunlawton Avenue
PORT ORANGE FL 32129 PORT ORANGE FL 32129
United States United States
Attn: Torn Fitzgerald 386 - 304 -71384 Attn: Tom Fitzgerald 386- 304 -7684
Customer Grp/No. Customer Name Customer PO Number Currency Code Terms Due Date
1 5162 Consolidated Inlerioeal Agency USD NET30 06 /Nov /2004
No. 8KU Code /Description /Comments Units Rate Extended
Contract No
2' OSSI Station Toning Module 1.00 1,170,00 1,170.00
Maintenance Start; 0110cU2004, End: 30/Sep/2005
24 OSSI Zetron Model 3030 TDD Interface 1.00 990.00 000.00
Maintenance Start: 01/Oct/2004, End: 30/Sep/2005
25 OSSI CAI) Hesourse Monitor Display License with Maps Site License 1.00 3,703,00 3,793.00
Maintenance Start: 01/O012004, End; 30/Sep/2005
28 0551 CAD Client AVL License 1.00 2,520.00 2,520,00
Maintenance Start: 01 /Oct/2004, End: 30/Sop/2005
27 OSSI Customer License for Integrated CAD /STATE /NCIC Messaging Switch 1.00 3,600.00 3,600.00
Maintenance Start: 01 /Oct/2004, End: 30/Sep/2005
28 OSSI Additional Message Switch Consoles License Client 1.00 594.00 594.00
Maintenance Start: 01/OcU2004, End; 30 /Sep /2005
29 OSSI Site License Base Records Management System 1.00 17,300.00 17,360,00
Maintenance Start 0110c112304, End: 30/Sep /2005
30 OSSI Multi - Jurisdictional HMS Option 1.00 1,040.00 1,040,00
Maintenance Start: 01/0c1J2004, End: 30 /Sell /2005
Page Total I 31,067.00
I3Wnce _-.�
Open. Software Solutions • Rank of Amorira
bue J
SUNGAR.D6 INVOICE
/ Company invoice No Data Page
S S 400 2141 07/Oct/2004 3 of 8
4000 OSSI Court
J
mr
High Point, NC 27265 \
336 -885 -0911.
www.ossiusa.com
Bill To: Consolidated Interlocal Agency Ship To: Consolidated Intoriocal Agency
1395 Dunlewion Avenue 1395 Dur Iewton Avenue
PORT ORANGE. FL 32129 PORT ORANGE_ Fl_ 32129
United States United States
Attn: Tom Fitzgerald 366 -304 -7684 Attn: Torn Fi1zgerald 386- 304 -7664
Customer Grp/No. Customer Name Customer PO Number Currency Code Terms Due Date
1 5162 Consolidated Interlocal Agency USD NET30 06 /Nov /2004
. .._ _ __-
No_ SKU Code /Description /Comments Unita Rate Extended
1 Contract No
?' OSSI Rasic Accidenl Module 1.00 1,040.00 1,040.00
Maintenance Start: 01/Oct/2004, End: 30/Sop/2005
OSSI Traffic Citation Module 1.00 880.00 880.00
Maintenance Start: 01/Oct/2004, End: 30 /Sap /2005
33 OSSI Bike Registration Modulo 1.00 060.00 060,00
Maintenance Start: 01/Oct/2004, End: 30/Sop/2005
34 OSSI Generic Permit Module 1.00 1,040.00 1,040,00
Maintenance Start: 01/0ct/2004, End; 30/Sep/2005
35 OSSI Parking Ticker Administration Module 1.00 2,400.00 2,400.00
Maintenance Start: 01/Oct/2004, End: 30/Sep/2005
36 OSSI Residential Security Watch Module 1.00 960.00 060.00
Maintenance Start: 01/Oct/2004, End: 30 /Sep /2008
37 OSSI Training Module 1.00 1,880.00 1,880.00
Maintenance Starr: 01/Oct/2004, End: 30/Sep/2005
38 OSSI Proporty and Evidence Module wilt) Barcode 1.00 2,400.00 2,400.00
Maintenance Start; 01/Oct/2004, End: 30/Sep/2005
Page Total 11,360.00
_- Balan�ue
PlimempowNIMMININII Open. Software Solutions. • Bank of A.meri.ca,
UU'l'.U!'LVV4 1112,
SUNGARD® INVOICE
ossi Company Invoice No Date Pale
400 2141 07/Oct/2004 4 of 9
4000 OSSI. Court J
qtr► High Point, NC 27265
336 - 885 -0911
v ww.ossiu.sa,com
Bill To: Consolidated Interlocal Agency Ship To: Consolidated interiocal Agency
1395 Dunlawton Avenue 1395 Dunlewton Avenue
PORT ORANGE_ FL 32129 PORT ORANGE FL 32129
United States United States
Attn: Torn Fitzgerald 386 - 304 -7684 Attn: Tom Fitzgerald 380 -304 -7684
Customer Grp/No, Customer Name Customer PO Number Currency Code Terms Due Date
1 5162 Consolidated Interlocal Rooney USD NFT30 06 /Nov /2004
No. SKU Code /Deecriptlon1Comments Units Rate Extended
Contract NO
OSS1 Bar Coding Server License 1.00 1,360.00 1,360.00
Maintenance Start: 01/Oct/2004, End: LID /Sep /2005
0551 liar Coding Hand -Held Client License (Each) 1,00 766.00 766,00
Maintenance Stan: 01/Oct/2004, End: 3D/Sep/2005
41 OSSI Accident Wizard Base Server License 1.00 800.00 800.00
Maintenance Start; 01/Oct/2004, End: 30 /Sop /2005
42 OSSI Accident Wizard Workstation Llcenee Client 1,00 480.00 480.00
Maintenance Start.; 01/0c112004, End: 30/Sep/2005
43 OSSI RMS Map Display and Pin Mapping Licertxe 1.00 2,400.00 2,400.00
Maintenance Start; 01/0ct/2004, End; 30/Sep12005
44 OSSI Mueshol Capture Station Software Only 1.00 1,120,00 1,120,00
Maintenance Start: 01/Oc112004, End: 30 /Sep /2005
45 OSSI Client Mugshot Display Software License 1.00 4,200.00 4,200.00
Maintenance Start: 0110ct/2004, End: 30/Sep12005
46 Switch Inogration Software per Workstation 1.00 336.00 336.00
Maintenance Start: 01 /Oct/2004, End; 30 /Sep /2005
Page Total 11,462.00'
„ow
a ante ue
Open. Software Solutions. • I3anJc of America
V l i t . ' J I LV V 4 1 G : 1 J 4 ' J I - JV4 - 1 V 4 J R1L }}11JJ r. V V V
SUNGAR.D® INVOICE
o S s r Company Invoice No Date Page
400 2141 OT /Oct /2004. 5 nt
4000 OSSI Court.
fir+ High. Point, NC 27265
336.985 -0911
www, oagiu n , ro m.
Bill To: Consolidated Interlocal Agency Ship To: Consolidated Interiocal Agency
1395 Dunlawton Avenue 1395 Dunlawton Avenue
PORT ORANGE FL 32129 PORT ORANGE FL 32129
United States United States
Attn: Fitzgerald 386- 304 -7684 Attn: Torn Fitzgerald 386 304 - 7684
Customer Orp/No. Customer Name Customer PO Number Currency Code Terms Due Date l �
1 5182 Consolidated Interlocal Agency USD NET30 06 /Nov /2004
No. SKID Code&Descrlptlon /Comments Units Rate Extended
Contract No
1 ' 0881 - Mobilo Client Software 1.00 8,795.00 8,705,00
Maintenance Start: 01/0c1/2004, Fnd::101Sepf2005
OSSI Mobile Client Map 1.00 1,472.00 1,472.00
Maintenance Start; 01/Oct/2004, End: 30 /Sop /2005
49 OSSI License of Incident/OffensA Field Reporting Modulo Cliont 1,00 8,795.00 0,705.00
Maintenance Start: 01/0cU2004, End: 30 /Sep /2005
50 OSSI Mobile Accident Reporting with Vlslo Cliont 1,00 6,624.00 6,624.00
Maintenance Start: 01/0ct/2004, End: 30/Sep/2005
51 OSSI Mobile Arrest Module 1.00 2,206,00 2,208.00
Maintenance Start: 01 /Oct/2004, End: 30 /Sep /2005
52 OSSI Review Module for Field Reporting 1.00 4,400,00 4,400.00
Maintenance Start: 01/Oc1/2004, End: 30/Sep/2005
53 OSSI AVL Server Host License 1.00 5,600.00 5,600.00
Maintenance Start: 01 /Oct/2004, End: 30/Sep/2005
54 • OSSI Client AVL Mobile License 1.00 1,416.00 1,416.00
Maintenance Start.: 0110ct/2004, End: 30 /Sep /2005
Pape Total 1 :1:010.01
PIPSIIMIMPIONIMMIMI Open. Software Solutions. • Bank of America.
OCT.O /'2004 12:15 4O / -3O4 -1045 HTE #1155 P.00/
SUNGAR.D° INVOICE
()Ss]: Company Invoice No Date Page
400 2141 07/0rc1/2004 6 of 8
4000 OSSI. Court
%or h1f.81t Point, NC 27265
336 - 885- 0911
www.assiusa.com
Bill To: Consolidated Interlocal Agency Ship To: Consolidated Interlocal Agency
1395 Dunlawton Avenue 1395 Dunlawton Avenue
PORT ORANGE_ FL 32129 PORT ORANGE FL 32129
United States United States
Attn: Tom Fitzgerald 386- 304 -7664. Attn: Tom Fitzgerald 386 -304 -7684
Customer Grp/No. Customer Name Customer PO Number Currency Code Terms Due Date
1 5162 Consolidated Interlocal Agency USD NET30 O6 /Nov /2004
No. SKU Code /Description /Comments Units Rate Extended
Contract No
OSSI - Mnbile Client Software 1.00 3,824.00 3,824.00
Maintenance Start: 01 /Oct/2004, End: 30/Sep/2005
56 OSSI Mobile Client Maps 1,00 640,00 640.00
Maintenance Start: 01 /Oct/2004, End: 3D /Sep /2005
57 OSSI Crime Analysis Module - Slte License 1,00 2,000.00 2,000.00
Maintenance Start: 0110c1/2004, End: 30 /Sep /2005
58 OSSI - Mobile Client Software 1.00 7,809.00 7,809.00
Maintenance Start: 01/Oct/2004, End; 30/Sep/2005
59 OSSI Professional Standards (Internal Affairs) Modulo Client 1.00 320.00 320.00
Maintenance Start: 0110ct/2004, End: 30/6ep/2005
60 OSSI -APCO Made Interface to CAD 1.00 1,125.00 1,125.00
Maintenance Start: 01/Oct/2004, End: 30 /Sep /200s
Contract No Mobilo
1 OSSI Interface to Pagegate 1.00 160,00 160.00
Maintenance Start: 01 /Oct /2004, End: 30 /Sep /20D5
Page Total 15,878.001
■
$a
PIPIPIIIIRIPPRIMMIIIMIll
Onen. Software Solutions. • Bank of America ance taus
OCT.07'2004 12:15 407- 304 -1045 HTE #1155 P.008
SUNGARD® INVOICE
, .....
o s s z Company Invoice No Date Page
400 2141 07/O ct /2004 7 of 8
4000 OSSr Court
'\trr High. Point, NC 27265
336-885-0917
0.w w,oSsi.uha..corn
Bill To: Consolidated Interlocal Agency Ship To: Consolidated Interloral Agency
1395 Dunlawton Avenue 1395 Dunlawton Avenue
PORT ORANGE FL 32129 PORT ORANGE FL 32129
United States United States
Attn: Tom Fllzgerald 366 -304 -7684 Attn: Tom Fitzgerald 385 304 - 7684
r Customer GrplNo. Customer Nam Customer PO Number Currency Code Terms Due Date
1 5162 Consolidated Intarlocal Agency USD NET30 06 /Nov /2004
_. ... _.... .._.. r._._. )
No. SKU Code /Description /Comments Units Rale Extended
Contract No Mobile
I
• 2 OSSI MCT Client for Oigital Dispatch 1.00 2,294.40 2,294.40
Maintenance Start: 01 /Oct/2004, End; 30 /Sop /2005
'stir'
3 OSSI Mobile Client Maps 1.00 384.00 384.00
Maintenance Stan: 01/Oct/2004, End: 30 /Sep /2005
4 OSSI Client AVL Mobile Liconso 1.00 288.00 288,00
Maintenance Start 01/Oct/2004, End: 30/Sep/2005
5 OSSI License of Incident/Offense Field Reporting Module Client 1.00 1,912,00 1,912.00
Maintenance Start: 01/0c112004, End: 30/Sep/2005
6 OSSI Mobile Accident Reporting with Vieio Client 1,00 1,440.00 1,440.00
Maintenance Start: 01/Oct/2004, End: 30/Sep/2005
7 OSSI Mobile Arrest Module 1.00 480.00 480.00
Maintenance Stan: 01/Oct/2004, End: 30 /Sep /2005
8 OSSI Mobilo Accident Reporting with Vleio Client 1,00 324.00 324.00
Maintenance Start: 01/Oct/2004, End: 30/Sep/2005
9 OSSI Mobile Arrest Module 1.00 108.00 108.00
Maintenance Start: 01/OcU2004, End: 30 /Sep /2005
Page Total 7 ,230.41
i
t3al8
Oven. Software Solurionc. • Rank of A marira nEe ue
OCT.07'2004 12:1b 4
SUNGARDe INVOICE
()SST. Company Invoice No Data Page
400 2141 07 /Oct/2004 8 of S
4000 OSSI Court
High. Point, NC 27265
336 - 8 -o91,1
wwa,ossl.usa,com
Bill To: Consolidated Interiocal Agency Ship To: Consolidated Interlace! Agency
1395Dunlawton Avenue 1395 Dunlawton Avenue
PORT ORANGE FL 32129 PORT ORANGE FL 32129
United States United Sates
Attn: Torn Fitzgerald 386- 304 -7684 Attn: Tom Fitzgerald 386 -304 -7684
Customer Grp/No. Customer Name _ Customer PD Number Currency Code Terms Due Date
1 5162 Consolidated Interlocal Agency USD NET30 06/Nov/2004
No. SKU Codsldescrlptlon &Comment. Units Rate Extended
Contract No Mobilo
1n OSSI MCT Client for Digital Dispatch 1.00 430.20 430.20
w�,�� Maintenance Start: 01/00/2004, End: 30/Sep/2005
T 1 OSSI Mobile Client Maps 1,00 72,00 72.00
Maintenance Start: 01 /Oct/2004, End: 30/Sep/2005
12 OSSI License of Incident/Offense Field Reporting Modulo Client 1.00 430.20 430.20
Maintenance Stan: 01/Oct/2004, End: 30 /Sop /2005
13 OSSI Digital Dispatching Client for PDA 1.00 450,00 450.00
Maintenance Start: 01 /Ocff2004, End: 301Sep /2005
14 OSSI CIIentAVL Mobile License 1,00 54,00 54.00
Maintenance Start: 0110ct/2004, End: 30 /Sep /2005
Page Total 1,436.401
Subtotal 148,p;j0.dt�
NNW Sataa Tax a.oai
` areamirmr
Invoice Total 146,030,80
Payment Received
Rae ce - Due f4
Open Software Solutions. • Bank of America. .
'low 'o"' N'
Regional Public Safety Communication Center
SRCC Monthly Report to VC911 Monthly Summary Of Services
Computer Generated IMIS Report
Dec.2003 Jan.2004 Feb.2004 Mar.2004 Apr.2004 May.2004 June.2004 July.2004 Aug.2004 Sep.2004
"E "mergency 911 Calls 2806 2928 3159 3599 3609 3450 3146 3546 4462 4510
Non "E" Inbd 11,090 11,005 10,818 12,610 11,459 11,531 9,558 12,952 15,164 19,096
Total Inbd Telephone calls 13,896 13,933 13,977 16,209 15,068 14,981 12,704 16,498 19,626 23,606
% E -911 Calls of Total Inbd Calls 20% 21% 23% 22% 24% 23% 25% 21% 23% 19%
Non "E" Otbd 4,998 5,602 5,384 6,887 6,845 6,566 5,671 7,335 9,508 10,659
Total Telephone Items 18,894 19,535 19,361 23,096 21,913 21,547 18,375 23,833 29,134 34,265
RCC Internal Hand Count
Total "E" By City (landline calls)
Port Orange 837 841 767 825 876 851 744 836 889 1,327
New Smyrna Beach 437 488 428 521 507 506 487 510 550 622
Edgewater 326 303 322 273 327 346 273 305 392 395
Ponce FR 11 14 12 15 18 20 12 17 17 19
Total Wireless Calls 1,291 1,281 1,572 1,855 1,793 1,786 1,533 1,697 2,175 1,898
Events per Municipality
Port Orange
Fire 548 503 494 610 535 540 485 506 781 696
Police 6,230 5,435 5,523 6,648 6,281 6,813 6084 7,027 6,497 6,192
New Smyrna Beach
Fire 316 341 333 359 336 337 331 339 482 455
Police 5,048 4,977 4,677 5,430 5,297 5,074 5188 5,405 5,131 4,540
Edgewater
Fire 205 220 212 212 206 198 215 208 406 310
Police 3,015 3,390 3,134 3,094 2,818 3,161 2481 2,709 2,670 2,381
Ponce Inlet Fire 26 28 26 44 39 47 49 49 62 59
FD Total Events 1,095 1,092 1,065 1,225 1,116 1,122 1,080 1,102 1,731 1,520
PD Total Events 14293 13,802 13334 15172 14396 15048 13,753 15,141 14,298 13,113
Total Event Process 15,388 14,894 14,399 16,397 15,512 16,170 14,833 16,243 16,029 14,633
SICK LEAVE COMPAR/SION
11/01/03 - 9/30/04
Time Frame Sick Hours Avq. Hrs. /Month % Total Improvement
11/01/03 - 9/30/04 (11 Months) 2150 195.45
11/01/03 - 5/18/04 (6.5 Months) 1671 257.08 78%
5/19/04 - 9/30/04 (4.5 Months) 479 106.44 22% 58.60%
Note: of the 479 hours 132 were due to a surgery
SICK LEAVE BY DAY OF THE WEEK
11/01/03 - 9/30/04
19 % 18
18 /o —
18/0
18% Y
16% F,2*.;0431,m,t
'fttleltezt 7- , :fi l l" ,, . z _ - -15%
y Y „
14% -- —�`
10% — — , .,,,,,,„.. _v._
-r------A--- .:1..,:,,,,:,::_-7,-.:,;
10% ; 1I E; ; ° _
d q
1 It I bt, - 9 g. r Toxidike
t,.. ,,,,„, ,
,.., _
a '"
:
� ,
g
s
a " W
' ' '. ' : :::;:: : : ::A 4:
.. . 'row '' i,.. y' i
O O O O � O O O
4 .'
'J O� � �J CY-
err N.0 vs
SICK LEAVE BY EMPLOYEE
11/01/03 - 9/30/04
250.00
i
200.00
l
i
= 1 50.00 - - 1
O
- i
1
Y _
_ - - _ --
v 100.00
v� -
r _ _
50.00 - -
' 1
n _,
1 0.00 - i - _ L i __ i r ----. 1 - 1 1
= CO 1 0 t` C r- M LO ti CD r C LO ti a) r- co
N- r- N- N- CV N N N N CO CO
EMPLOYEES