01-13-2005 COMMUNICATIONS INTERLOCAL AGENCY - GOVERNING BOARD
JANUARY 13, 2005 — MONTHLY MEETING MINUTES
The January meeting was held pursuant to public notice at the City of Port Orange, City
Council Chambers, 1000 City Center Circle, Port Orange, Florida on January 13, 2005.
Chairman Donald Schmidt called the meeting to order at 9:00 a.m. A roll call was held
with Mayor Schmidt and Mayor Green present. Board Counsel Margaret Roberts was
also in attendance. Mayor Vandergrifft was excused.
Chairman Schmidt asked for all to rise for the Pledge of Allegiance.
The regular minutes for the November meeting were reviewed with a motion to approve
by Mayor Green. Chairman Schmidt seconded the motion for unanimous approval to
accept the November meeting minutes.
There were no public comments or correspondence.
There were no comments from Governing Board members, City manager or Customer
Agency Chiefs.
Under Committee and Projects Reports, the Director presented the Finance and Budget
Report prepared by John Shelley, Port Orange Finance Director. The report showed
favorable budgetary activities for the Center. Mayor Green made a motion to accept the
*iis'' Finance Report, with a second from Chairman Schmidt for unanimous approval.
Under the Director's report, Mr. Kelly presented two quotes to the Board for the
installation of the new modems and antennas in the customer agencies vehicles. JBT &
Associates gave the Center a quote of $16,920, while Communications Inc. prepared a
-quote for $20,480. Director Kelly explained that JBT and Associates quote also
included installation of the software, while Communication Inc. would not do software
installation. Mayor Green made a motion to approve payment of $16,920 to JBT &
Associates for installation of the modems, antennas and software with a second from
Mayor Schmidt for unanimous approval of payment to JBT and Associates.
Director Kelly then presented the monthly services report. The report encompassed the
whole year of 2004. Director Kelly pointed out that the percentage of inbound 911 calls
was 22% of total calls received for the year. This is the figure that the Director is
submitting to the County for payment of salaries to call takers through 911 monies. Mr.
Kelly explained that call takers should have 22% of their salaries reimbursed by the
County.
The next item presented was the Director's resignation letter. Director Kelly explained
that he had accepted a position as Fire Chief with the City of Deland to begin February
7. His last day with the Center will be February 4, 2005. Mayor Green made a motion
to accept the Director's resignation with a second from Mayor Schmidt.
New
Under the Attorney's report, Board Counsel Margaret Roberts requested that the City
Managers have the authority to appoint an Interim Director during the transition period
until the next Director is appointed. Mayor Green made a motion to approve with a
second from Mayor Schmidt to give the Executive Board the authority to hire an Interim
Director.
Counsel Roberts also stated that she received a request from the Executive Board to
defer the New Business until the next meeting.
Under unfinished business, the Director brought up the carryover of FY04 funds. The
Director stated that he would like to put any funds that were carried over into the
contingency fund for emergency purposes. Mayor Schmidt asked if a percentage had
been decided on in figuring the amount that should be in the contingency fund. Mayor
Green stated that Port Orange's contingency fund was figured at 15% of the total
budget.
Also under unfinished business, the Board Counsel presented the revised Policies and
Procedures to the Board for final approval pending any changes to the Sexual
Harassment section that Counsel may make. Mayor Green made a motion to accept
with a second from Mayor Schmidt for unanimous approval of the revision of the policies
and procedures.
There were no summary comments.
The next Governing Board meeting has been scheduled for February 10, 2005 at 9:00
a.m. in the Port Orange City Council Chambers.
The meeting was adjourned at 9:25 a.m.
Approved by the Board February 10, 2005.
BY � 7 1-7 7' l
?t.
Chairman Donald Schmidt
J `
o voer0� The City of Port Orange
�.;.. ` FINANCE DEPARTMENT
/ Now "MMIEN/
1867
F iOR1O P
Memorandum
To: Board of Directors — Cons =ted Dispatch
From: John A. Shelley, Finance �! -ctor
Subject: Finance Report for Con- dated Dispatch- Period ending December 2004
Date: January 11, 2005
For the three months ending December 31, 2004, total billing and collections from the
various cities amount to $740,961. Operating expenditures for the same time period
amount to $634,022 with an additional $27,092 encumbered. These actual receipt
disbursements compare favorably to expected budgetary activities.
Please see the attached detail of the revenues and expenditures for the month of
December 2004_
Should you have any questions regarding this memorandum or its attachments, please
contact me.
cc: Kenneth W. Parker, City Manager
Patrick T. Kelly, Director of Communication Interlocal Dispatch
low
FAKLO 01 /0'1 ' -, 114.:4h::Ji U1-_IH1L HUllhL -- ' L l-WKI ACCOUNTING PERIL 03 ?2U05�
GRAN: [I126 25Z. OF YEAF ;ED
Y OF PORT ‘411110 - -
D 632 CONSOLIDATED DISPATCH DEPT /DIV 3200 POLICE/
ELE 0QJ ACCOUNT *********CURRENT********** ** * jai * *41 -H* *»YEAR- TO- DATE*1F *** * ANNUAL UNEI'ICVMB. X
SUB 0ESCRi-LPTIDb1 BUDQFT ACT.U4L_ ZEXP BUDGET ACTUAL -hE-XP - ENCUMBR---- BUDG €T - -- DAL -ANCE- DDDT
PUBLIC 5AFTEY
LAW_"ENESPrEMIEI9T
12 SALARIES AND WAGES 00 1151890 902236.77 22
12 00 SALARIES AND WAGES 95990 120111.87 125 287970 2 49653,23 87 .00 1151890 902236.77 22
12 ** SALARIES AND WAGES 95990 12011 1.87 125 287970 2 49653. `3 87 -_
I4 OVERTIRE
14 00 OVERTIME 5416 17357.97 321 16248 38072
.95 239 .00 55000 26127.05 60
14 ,y* OVERTIME 5416 17357. 97 321 16248 38872.95 239 . 00 65000 26127.05 60
15 EDUCATION TUITION iCS00 1000.00 0
15 10 CL-RTIFICATION /LICENSES 03 .00 0 249 .00 0
15 11 PHYSICAL 83 249 35 -00 14 415, 00 1000 550.00 45
_1._ ` a M! 1.66 , 00� 4 35,-00 7 -- 445.00 -2000 1550:-00 - - --
21 FICA TAXES -
21 00 FICA TAXES 7343 10310.92 140 22029 21645.97 98 .00 98120 66474.03 25
-7-0 43 10310__V2--140-----22029 21645-97 98 00 601-20- -6647403--
22 RETIREMENT CONTRIBUTIONS 1 139 S 00 130227 1 17
2'2 00 RETIREMENT CONTRIBUTI ❑NS 11510 12113.14 105 34554 26035.69 78 -00 1 "30227 - -1- 139 . 1 -T7-
22 ua� MI
gFTrrztEN�GDN iR ITT
I -i nNB 1�� fl to113 del- 10� - ':4554 86835 -69 78 - --
23 HEALTH INSURANCE
23 00 HEALTH INSURANCE 13333 10441.16 138 39999 42042.05 105 ---: 0 1600 117 5_ 2 ,
_22_ _1-QF B_ SA 1_1_1= Y-_;r4SURANGE 333 42b. -64- -128 • 9-9-91 996 - 92 99
•
23 wit HEALTH INSURANCE 13666 18067.00 138 40999 43028.87 105 .00 164000 120971, 13 26
24 W0RKERB COMPENSATION - -pp 7500 20 -1 0. 16127-- -
P4 00 WORKERS CrIMP�ENSA -I-L0 1 / ?5 891 69 X13 1-875 951"0 -ifs -507
24 ** WORKERS COMPENSATION 625 891.69 143 1875 9510.46 507 .00 7500 2010.46 127
31 PROFESSIONAL SERVICES ��n nnn 2g29(2 Z1- 7909 - -26 7720-35 81- -000 bb -1-04 �51a k[i
�t i 1'�t 0T-IER PRQF SERVICES 67-50
31 16 AUDIT f EE L/4 166 .00 0 498 . 00 0 .00 2000 2000.00 0
31 *'t PROFESSIONAL SERVICES 6916 270.00• 4 20748 7179.09 35 7720.35 83000 68100.56 18
EGNTLt4C7- SERVZ��
34 -
34 17 EAP AP PRORDORF,IN 125 .00 0 375 249.71 66 .00 1500
00 1500 1 17
34 ** OTHER CONTRACT SERVICE 125 .00 0 375 248.71 66
40 TRAVEL -P_ER DZEMI
40 00 TRAVEL PER DIEM 666 1215. 62 103 1999 2025. 95 101 . 00 9000 5974. 05 25
40 10 EMPLOYEE TRAINING 333 .00 0 999 625.90 63 200.00 4000 3174.10 21
40 ** TRAVEL PER DIEM 999 1215.62 122 2997 2651.85 89 200.00 12000 9142.15 24
41 COMMUNICATION SERVICES
41 00 COMMUNICATION SERVICES 12916 12461.84 97 38748 31026.56 80 .00 155000 123973.44 20
41 *' CDMIhUNICATION SERVICES 12916 12461.84 97 36748 31026.56 80 .00 155000 123973.44 20
43 UTILITY SERVICES
43 1.0 ELECTRICAL SERVICES 1250 1239.01 99 3750 2439. 16 65 _00 15000 12560. 94 16
42 * UTILITY SERVICES 1250 1239. 54 99 3750 2439. 16 65 00 15000 12560.84 16
•
•
PANED 01/00 11:4-6:57 DETAIL BUDGE REPORT ACCOUNTING PERT n32005'
GRAM: GN26 2_5 % OF YEAR QED
Y OF PORT 0 -
D 632 CONSOLIDATED DISPATCH DEPT /DIV 3200 POLICE/
ELE OBJ ACCOUNT 4***** ***CURRENT********** ***-*******YEAR-TO-DATE******* ANNUAL UNENCUMB.
_11P DESCRIPTION BUDGET AC-T- UAL-- 7W BUDGET AGTUAL %E -XP €NGUMBR- BUDGET- EAL-ANCE DDGT --
PUBLIC SAFTEY
LAW_- ENF-ORCEP FrLT
4AA RENTALS £. LEASES .00 4000 400. 00 0
44 13 FLEET FINANCING 333 .00 0 999 00 0 .00 44000 340000.00 25
44 15 BUILDING LEASE 3666 3666.67 100 10998 11000.01 100 00. 4 32999 - - -
44 1 a RI NT1ILS A, 1 FASES 3.99-9 3666. 47 92.________1_1997 11 000 92 - ----
45 INSURANCE
45 10 CDMNERC LAL POLICY ENS 2204 • 00 0 X15 16 947 . 00- 255 7 92 00 26450
6400 9693. 64
_ ivi 14 lifRG(FR.� _E_OI'IP T pISU12.AN(F 57n R91 49 1 55
45 19 VEHICLE INSURANCE 333 .00 0 999 .00 0 .00 6900 4000, 00 0
45 o* INSURANCE 3112 891_69- 29- 9336 14763.54 158 792.00 37350 21794.46 42
46 [;EPA7R 4, HLUIT RERVTC'FR ._ --
46 10 GENERAL EQUIP MAINT 1666 698.40 41 4998 688.40 14 3946.60 20000 15365.00 10 3 00 200 4 6 12 VEH MAINT MTHLY TRANSFER 266 .00 0 796 337.26 42 .00 3 200 1000.00 0
46 15 VEHICLE MAINT. LABOR 93 .00 0 249 .00 0
4A 1 6 R?►71 n1NR MAINT 675 on 0 1R79 00_______O 00__________7500 7-500.0n 0
46 36 SOFTWARE MAINTENANCE 12500 ,00 0 37500 149237.50 395 ,00 150000 21762.20 99
46 nu REPAIR & MAINT. SERVICES 15140 680.40 5 45420 149263. 16 329 3946. 60 181700 4
47 PR INTTN0 k__aLLID1'NA 0 00 3301 3300. 00 0
47 00 PRINTING Se BINDING 275 .00 0 825 Op 00 0 00 3300 3300 00 0
47 ** PRINTING '. BINDING 275 .00 0 025
49 DTUER BARRFS
49 01 ADVERTISING 80 .00 0 .00 0 249 .00 1000 1000. 00 0
100000 9 000.00 7 49 02 COMPUTER SDFTWARE 8333 . 6715.00 Si 24999 6715.00 27 .00 000
49 16 CDMPUTER HARDWARE 6250 289.94 5 18750 6725,99 36 738. 01 75000 67536. 00 10
49 ** OTHER HARGES 1466.6 -_. 7004 94 4A 43990 • 19440. 9-9 31 7.38 -01 1.76000 161821 -_00 9
51 OFFICE SUPPLIES
51 00 OFFICE SUPPLIES 500 424.44 85 1500 8315.29 554 .08 6000 2316. 16- 139
51 Y* OFFICE :;IIPP1 IFS 500 424 44 115 1500 R319 28. -554 .20-_____6000 2316,- 1b =L39
52 OTHER OPERATION SUPPLIES .00 10000 7019.61 30
52 00 OTHER OPERATION SUPPLIES 833 995,95 120 2 499 2980.39 119
57 1 O AAR. DIFRFI .011.1/ 0RFARF 73:c3 1:m 95 41 999 337 91 34 ,_00 - - -- 4000 3662, -49 - -
52 12 UNIFORMS 416 .00 0 1248 .00 0 .00 5000 5000.00 0
52 15 POSTAL SERVICE 41 11.57 28 123 13.65 11 .00 500 486.35 3
52 ** OTHER OPERATION SUPPLIES 1623 1143.47 71 4869 3331.55 68 .00 19500 16168.45 17
54 DUES & MEMBERSHIP
54 00 DUES & MEMBERSHIP 250 392.00- 157 750 780.00 104 67.00 3000 2153.00 28
541 01 BOOKS & SUBSCRIPTIONS 209 .00 0 624 .00 0 .00 2500 2500,00 0
54 *3 OUESS & Et1BFRR1 -IIP - 45R 392 00 96 -L324 _7_BO_ 0D _.57 47_00 5500 4- 653-00 - - -1 -5
62 BUILDINGS AND INPR. TO 2000 2000.00
62 00 (BUILDINGS AND IMPR. TO 166 .00 0 496 .00 0
47 * 13(i'(I DTNAS AND IMPR Tf 11.A nn 0 498 _00 a _ = - -2000 2000 -
64 MACH & EQUIPMENT
64 00 MACH & F.(UIPMENT 433 , 00 0 1279 .00 0 .00 5200 5200. 00
64 0.4 CnMMI)NTGA f1N Fa1LTP 175.0 no 0 37.59 - -- ________00_____0_______14241_00__ -
- __On- - - - -0- ► -- -- 15000--- 37 00--- 75 - --
ti
•
•
rnatcU UL1U' r 11.'+0. ✓r UiHLL_ UUUIsr mt.r UY(1 ACCOUNTING PER 'H
IGRAM: GM26 25 OF YE/ 9E0
FY Of PORT LATKI 414 "'I -
yD 632 CONSOLIDATED DISPATCH DEPT /DIV 3200 POLICE/
ELE OBJ ACCOUNT *********CURRENT** *******o * * *o * 4** * *** **YEAR -TO- DATE} i*iI -* ANNUAL UNENCUMB. %
R _-5Uf) DESCRIPTION BUDGET AC-WAL- 7_E}CP- -- -BUDGET AC-TUAL hE -X4 ENCUMBR. BUDGET -- BALANCE ODGT
0 PUBLIC SAFTEY
.1 SAW FN1-ORCFIIFN-T
64 MACH & EQUIPMENT ** MAEQUIPMENT
&
CH & EQUIP 2916 .00 0 8748 .00 0 1971.00 35000 33029.00 6
b�4
64 15
LUIPEQUIPMENT 4599 .00 0 '13797 .00 0 13212.00 55200 41908.00 2
___ _ ____
99 OTHER NON- OPERATIONS
99 10 CONTINGENCY 4166 .00 0 12498 OO 0 .00 50000 90000. 00 0
99 ** OTHER NON - OPERATIONS 4166 .00 0 12498 •00 0 .00 50000 50000.00 0
;1 -w- 31- LA14 ENFORCEMENT 205634 207268.62 101 616902 634022.07 103 27091.84 2467787 1806673.09 27
!0 ** +HF PUBLIC SAFTEY 205634 207260.62 101 - 616902 634022.07 103 27091.94 2467787 1806673.09 27
V 3200 TOTAL * **
POLICE 205634 207268.62 101 616902 634022.07 103 27091.84 2467797 1806673.09 27
PT '12 TQ.T_AI - <• 4t•tfla -*
POLICE 205634 207260.62 101 616902 634022.07 103 27091.84 2467707 1006673.09 27
)ND 632 CRN50LIDA-7"Fn r,L8
Pi3T1 205634 207?6D_- 6�101-- 6- 16902 634022 -07 1A3-- a749 1- B4-- c467- ?07-- 1E306673:-Oy 27 -
•
•
•
•
R7Afl: UTf�i-N % OF YEAR FtdUE R" °T
25Y. ACCOUNTING PERI' ,
�,,,_ =D
' OF PORT QRANb- AS OF 12/3 J4
■ 632 CONSOLIDATED DISPATCH
ACCOUNT grtp #3[ #** SE# CUCURRENT #***# # # #di iF1Ft+ # #itih* YEAR-TO-DATE *## n�sjaiE ANNUAL UNREALIZED
COUNT DESCR I PTION- ESTIMATED ACTUAL %RL1' MINAT?;D AETUAL KRE'd --ES-T-1-MATE- DAL,ANC - -
INTER GOVERNMENTAL
1 V.EDERAL--- GRANTS O 00 0 00 0 • 00
51 00 FFMA GRANT
1 *# FEDERAL GRANTS
0 00 0 . 00 0 — .00
q STATE GRANTS 00 0 00
25 00 2004 HURRICANES O .00
G as OT4TE_GRANTs O
00 0 00— 0 -7-00
5 STATE SHARED REVENUES 270, 135 313, 906. 84 216 1,060,546 76, 39
6 6. 16
27 00 PORT ORANGE 90, 045 153.56 6— 6 6 6 39. 1 6 —
---22-10---DIRECT D-I-LLE0 R- EVEWUE ^ 5
----------7-9-E15. 10 0 1�-r1 -9 -3 4
27 - PORT ORANGE 90.045 6.136.96 7 270,135 326, 100.76 121 1.0E10,546 754, 445.22
--28 D I R E TT ER
67, 524- 80.27 — 202,- -60: 1 696 9-1 81 010-v4-1-0 C4 5 848�4
2B 9 10 --- DIRECT BILLED REVENUE 0 2,242.36 0 5,946.14 0
28 EDGEWATER 67.534 2,323.65 3 202.602 169, 545. 03 64 610,410 640, 664. 93
10 DIRECT BILLED REVENUE 47.069 115. 17 141.207 234, 977. 3B 166 564.031 329. 053.62
29 1
29
00 NEW CTYB BEACH 0 4, 246. 39 0 10. 339. 17 0 10, 330. 17
—29 " N €W- S MYRNA -BEACH 47,r069 fit, b-110 9 —1- ° =1.207 24-5 3-1 -5-50 - - -I - 71 564x634 3191-51- 54-5 — ---
�
30 00 PONCE INLET, TOWN OF 1,000 .00 3.000 .00 12.000 12, 000.00
•
35 x . * STATE— SHARED-- 1 2ElENUSS— — -646 L2- 924-17 6 61- 6r-944 7-40.-9-6-1,--30-----L20 2x467 -r-707 i7922
i0 * * INTER GOVERNMENTAL 205.649 12, 0 6 616,944 740, 961. 3B 120 2,467,767 1, 726, 025.62 -
,0 N-MC- - V€NUE
,L INTEREST EARNINGS 0 f., 823. 12 O 1. 623. 1
10 00 INTEREST ON INVESTMENTS O 795.36
ai --ik-. t + -EGE EsRNINGS 0 795. 36
0 1- r- E29 -1-2 0- 1, SG3 -12
;4 SALE OF FIXED ASSETS 00 0 00 0 .00
49 00 GAIN /(LOGS) ON SALE F/A 0
64 ** SALE OF FIXED ASSETS
0 • 00 -- 0 - 00 0 .00
59 OTHER MISC REVENUE OS 0 5Q 0 - -5000
-_. 90 00 MZS-C- R1 E O
0 00 0 50. 00 0 50.00 -
69 tt;` OTHER i`tISC REVENUE _ 0 — ice- 073: 1 -2—
bD. * �-# M1 SC- R.EVE.NI�S ---
0 79 - 5. - 36 0 L-.- 873 12r - - --
00 NON REVENUES
B.1 IIVTERFUNU TRANSFER �_ OD _ -_- I} - -- - -OQ--
0- -- -, - 00- --
16 00 TRANSFER - F1�Oh1 -D01 __.- — — - --
y
,
- . . REVENUE FF x/2005
;Rr,(`GNn V 25% OF YEA ED ACCOUNTING PER'
1 OF PORT ORANGE AS OF 12/31" -..)04 IS
J 632 CONSOLIDATED UI❑PATGH t* ** ***at** CURRENT # ##a*a*ce+tr* *# -*** *$ * $$ YEAR -TO -DATE a* *s* * ***4* ANNUAL UNREALIZED
ACCOUNT ESTIMATED ACTUAL %R-EV vT41'IAT -ED AG -TIDAL %REV ESTI - MATE
:=CrUN -T— DLSC#IRT-I9N
D NON REVENUES OO 0 00
1 INTER F W N O- -TRANS F-ER 0 00 0 20 00 TRANS /C PERSONAL. SER 0O 0 _ 00
0 . 00 0
1 4-* IIdTERFUND TRANSFER
9 OTHER ICON REVENUE 0 . 00 0
00 0 . 00
10 00 APPROPRIATED FUND GAL OS _ 0 - ,00
q _-- .
*. *OTHE#R- NON - REVENUE .. --^ . 00 - -
0 *V* NON REVENUES 0 .00
0 .o0 0 00
XlND- TOTAL- CBAIS ®l,- I- PATFD-- DISP- AT-CH 2054-641D 13. -53 - 7---
6 4-6,-344 7 -99 120 -27-167-2-787 1-r-7-24 r-9 . -SO - --
------------ - -
■
JBT & Associates, Inc.
X33 Beville Road, Suite 103B
S. Daytona, FL. 32119
�rrr 386- 304 -0847 Invoice #: 00103982
Bill To: Ship To:
Communications Interlocal Agency Communications Interlocal Agency
1395 Dunlawton Ave. 1395 Dunlawton Ave.
Port Orange, FI 32129 Port Oragne, FI 32129
SALESPERSON YOUR NO. SHIP VIA CO PP SHIP DATE TERMS DATE PG.
James Hawkins Delivered Net 11/1/2004 1
QTY. ITEM NO. DESCRIPTION PRICE Dis. % EXTENDED TX.
90 Labor -OS Installation of the Antenna and At &T radios, $188.00) $16,920.00
GPS /Edge into the existing vehicles. Included
with this installation is the setup of the portable
computer for interaction into the new network
Miss. Installation to be accomplished at JBT's
Facalities or at a centrally located location and
time to be agreed upon.
Now
SALE AMOUNT $16,920.00
Thank you! SALES TAX $0.00
TOTAL AMOUNT $16,920.00
PAID TODAY $0.00
BALANCE DUE $16,920.00
0
IC OMMUNICATIONS
0'1 INTERNATIONAL, INC.
Indian River County, FL - Corporate Headquarters
4450 US Highway 1, Vero Beach, FL 32967
561 -569 -5355 Toll Free: 1-888-275-4244
Brevard County, FL Hollywood, FL Marianna, FL Princeton, NC Tallahassee, FL
407 - 636 -9885 954- 967 -4349 850- 482 -3107 919 -936- 9937 850 -575 -5004
Collier County, FL Lynchburg, VA Miami, FL Tampa, FL Volusia County, FL
941- 430 -3892 804 - 845 -3170 305 -885 -1585 813- 887 - 1888 904- 947 -9999
Name: Regional Communication Center Attention: Tony Marino
Address: 1392 Dunlawton Ave. Phone: 506 -5962
City, State: Port Orange, Fl Fax:
Zip: 32129 Date: November 18, 2004
Item Qty Model Description Unit Price Total
1 128 Labor Remove modem, antenna and cable, power cable and $40.00 85,120.00
computer cable from approx. 128 Vehicles.
1 128 Labor Install new modem, antenna and cable, power cable $120.00 $15,360.00
and computer cable in approx 128 vehicles.
N'' This price will include traval time to the site where the
work will be done.
Two work sites will be selected by the customer.
One for Port Orange area and one for New Smyrna -
Edgewater area.
V( () � /, /�2.- e._, j �? J � / (
i
l c / 0 r 1 ,,,,
! pc (te Note Sub Total $20,480.00
Purchase Order To: COMMUNICATIONS INT'L, INC. Sales Tax
4450 US Highway 1 TOTAL $20,480.00
Vero Beach, FL 32967 Deposit
Fax: 561 - 567 - 2292 Balance Due $20,480.00
All warranties are manufactures' warranties.
All orders are subject to shipping & handling charges Proposal P rfm 1 1 -00I
-
Presented by Randy Milholen
Title Branch Manager
Prices in effect for 30 DAYS
Accepted By
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COMMUNICATIONS INTERLOCAL AGENCY
1395 Dunlawton Avenue
Port Orange, Florida 32129
To: Governing Board, Communications Interlocal Agency
From: Patrick Kelly, Director
Subject: Resignation
Date: January 7, 2005
Dear Members,
This letter is to officially inform this board of my resignation effective February 5, 2005 as
Director of RCC. I have been offered and have accepted the position as Fire Chief of the City of
DeLand, Florida effective February 7, 2005. I have informed the Executive Board of my decision
and waited for this previously scheduled meeting to present you with this letter.
I want to express my sincere appreciation to this board for giving me the opportunity to lead
RCC for the last 9 months. I applaud your efforts and support for this truly revolutionary concept
in joint cooperation and regional sharing of resources.
I believe I am leaving this fine organization in better shape then when I was hired. Some of our
major accomplishments include:
�1rr►
• Expanding our workforce to include 8 dedicated Telecommunications Operators per shift
• Creating a dedicated Training Officers position
• Hiring a Technical Assistant to our Network Administrator
• Developing and enacting an official Merit Pay Plan for all employees
• Having the employees evaluate and update the current Policies and Procedures that
govern RCC on a daily basis
• Instituting a formal semi - annual evaluation program for all employees that is tied to their
Merit increases
• Improving our center wide call taking time to an excellent 33 seconds on average.
• Improving our sick leave usage from the first few month of my tenure to the last 6
months
• Assisting the Fire Chief's in correcting their ETI Record Management System problems
so accurate information is available to all departments
• Helping organize a Strategic Planning session for RCC at the request of the Executive
Board to provide guidance for the future of this organization
If I can be of further assistance I am always available and in the area.
Respectfully Submitted,
y Patrick T. Kelly