02-10-2005 COMMUNICATIONS INTERLOCAL AGENCY - GOVERNING BOARD
,kw FEBRUARY 10, 2005 - MONTHLY MEETING MINUTES
The February meeting was held pursuant to public notice at the City of Port Orange,
City Council Chambers, 1000 City Center Circle, Port Orange, Florida on February 10,
2005.
Chairman Donald Schmidt called the meeting to order at 9:00 a.m. A roll call was held
with Mayors Schmidt, Vandergrifft and Green in attendance. Also present was Board
Counsel Margaret Roberts, New Smyrna Beach City Manager Frank Roberts and
Edgewater City Manager Ken Hooper.
The Chairman called for all to rise for the pledge of allegiance.
The regular minutes of the January meeting were reviewed and accepted with
unanimous approval to accept the minutes from the Board.
There were no public comments or correspondence.
There were no comments from Governing Board members, City Managers or Customer
Agency Chiefs.
Under Committee and Project Reports, Jim Cox, Operations Manager, presented the
%r Finance and Budget Report prepared by Port Orange Finance Director John Shelley.
The report shows that the Center is operating under favorable budget activities. The
Board unanimously accepted the Finance Report.
Under the Director's report, the Operations Manager Jim Cox presented the services
report for the month of January. The Operations Manager added the number of
abandoned 911 calls to the existing report.
There was no Attorney's report.
Under unfinished business, Jim Cox stated that the carryover amount for FY 04 was
$310,000. $27,950 had been encumbered from FY 04, which will be put in the
appropriate accounts. It had been discussed in prior meetings, that the carryover
amount would be put into the contingency fund for RCC. Eventually, an agreed upon
percentage of the total budget will be carried in the contingency fund for any unforeseen
emergencies. Mayor Green made the motion to carryover FY 04 funds, with a second
from Mayor Vandergrifft. The vote was unanimous to carryover FY 04 funds into the FY
05 budget.
Under new business, Jim Cox deferred to City Manager Frank Roberts to present the
idea of a freestanding Communications Center to the Governing Board. Mr. Roberts
stated that the Executive Board had been discussing the idea of building a
communication center, and that New Smyrna Beach is currently reviewing plans for
'fir
their EOC, which will be built on the site that was originally proposed for RCC. Mr.
Roberts stated that the communication center could be built in conjunction with the EOC
and that the two buildings could share certain resources. Mayor Schmidt stated that he
would like to see relevant information on a building.
Also under new business, was the presentation of an employment contract for the new
Director, David Bubb. City Manager Frank Roberts stated that a three year bonus had
been negotiated in this contract, which would be a one time payment, to encourage
longevity of the Director. The Board welcomed the new Director with Mayor Green
making a motion to accept the employment contract, a second from Mayor Vandergrifft
with a unanimous vote to accept the employment contract for the new Director, David D.
Bubb.
There were no summary comments from the Governing Board.
The next meeting of the Governing Board is scheduled for April 21, 2005 at 9:00 a.m. in
the Port Orange City Counsel Chambers.
The meeting was adjourned at 9:12 a.m.
Approved by the Board, April 21, 2005.
By
Chairman Donald Schmidt
. , The City of Port Orange
• FINANCE DEPARTMENT
0121
Memorandum
To: Board of Directors — Cons • t : ted Dispatch
From: John A. Shelley, Finance B ctor
Subject: Finance Report for Conso /sated Dispatch- Period ending December 2004
Date: February 9, 2005
For the four months ending January 31, 2005, total billing and collections from the various
cities amount to $754,010_ Operating expenditures for the same time period amount to
$792,888 with an additional $30,022 encumbered. These actual receipt disbursements
compare favorably to expected budgetary activities.
Please see the attached detail of the revenues and expenditures for the month of January
2005.
Should you have any questions regarding this memorandum or its attachments, please
contact me.
cc: Kenneth W. Parker, City Manager
Director of Communication Interlocal Dispatch
Now
3EPARED- 02/0 •'''''05.- 12. 06: 22 - - - - -- - -- - -- -- CITY -OF -P-Or n°ANGE - . • - = 109- -
/DGRAM: GM2'' � REVENUE r
IT OF PDRT -ArrAE 3 3% OF Y E A S , 3OD ACCOUNTING PERK /2005
_
UND 632 CONSOLIDATED DISPATCH
ACCOUNT * ** * *-I * *** CURRENT *# * * * *4 # ## * *U* * *#H YEAR - TO - DATE * * *" * * ** ANNUAL UNREALIZED '
- ACCOUNT - - " - -- DESCRIPTION - - - ESTIMATED - -" - - ACTUAL %REV - - ESTIMATED ACTUAL - -- - Y.REV -- -- ESTIMATE - - BALANCE •
330 INITER GOVERNMENTAL _- _ _ _ ..
_ - -
- FEDERAL_ - GRANTS - -- - - -- -- - - - - -- - - - • - - -- • -- --
51 00 FEh1A GRANT 0 . 00 0 , 00 0 . 00
331 rf* FEDERAL GRANTS 0 .00 0 . 00 0 . 00
334 STATE GRANTS
25 00 2001 HURRICANES 0 . 00 0 . 00 0 .00
334 - tv* STATE GRANTS - - 0 - - - _ 00 - - 0 - 00 0- -- _ --
333 STATE SHARED REVENUES
27 00 PORT ORANGE 90, 045 153. 56 360,100 314, 060. 40 97 1, 090, 546 766, 485. 60
- - - 27 10 DIRECT B ItLED REVENUE- - - - - -" - " 0 - 4, 351 - 69" -- - - - 0 - - 16, 545- 63 - 0 -- - 16, 545. 63 = -
2 7 * PORT ORANGE 90, 045 4, 505- 25 5 360, 1E10 330, 606. 03 92 1,000.546 749, 939. 97
— 20 - 00 EDGEWATER "' -- - 67 - 534 - 80. 27 - - 270; 136 - 163, 18 " - 6T - - 810, 410 646632: 82 -
28 10 DIRECT BILLED REVENUE 0 2,243.39 0 0,091. 52 0 9, 091. 52-
28 * EDGE-WATER 67, 534 2, 323. 65 3 270, 136 171, 966. 70 64 810, 410 636. 541. 30
29 00 NEW SI9YRNA DEACI-1 47, 069 115. 17 189, 276 235, 092. 55 125 564, 031 329, 738. 45
29 10 DIRECT BILLED REVENUE 0 4, 246. 39 0 14, 584. 56 0 14, 594. 56-
- - 29 - * -- NEW SMYRWA 47. 069 4: 361. - - - "9 198, 276 -- 2497 : "1 133 - 564r831 "" " 31 - 5: 153. - - --
30 00 PONCE INLET, TOWN OF 1, 000 . 00 4,000 . 00 12, 000 12, 000. 00
335 —**- - - STATE - SHARED - REVENUES 205; 648 - -- 11, 190. 46 -- 5 822, 592 — 752, 151734 - 91 - -- 2, 4 467, 787 1.715, 635. - 16 - --
330 * *el- INTER GOVERNMENTAL 205, 648 11, 190. 46 5 822, 592 752, 151, 04 91 2, 467, 787 1, 715, 635. 16
- - - --
361 INTEREST EARNINGS
10 00 INTEREST ON INVESTMENTS 0 14. 49- 0 1, BOB. 63 0 1, 808. 63- ,
361 - .-- *# -- INTEREST - 0 - 14. - - -." 0 L,808 - -- 0 1, BOB. 63- -
364 SALE OF FIXED ASSETS
49 00 GAIN/ (LOSS) ON SALE F/A O .00 0 .00 0 .00
364 3H- SALE OF FACED ASSETS 0 • 00 0 • 00 0 , 00
369 DTHER MISC REVENUE
90 -00 --- MISC -- REVENUE -- 0 .. - . 00 - 0 - - - - -- - - 50 00 - 0 - 50. 00 -
369 #µ OTHER MISC REVENUE 0 - 00 0 50, 00 0 50.00-
360 - - ** * - MISC REVENUE - 0 - 1 - 49- - - 0 - 1. 858: 63 -- - 0 - 1, 950. 63- -
380 NON REVENUES
3B1 INTERFUND TRANSFER
16 00 TRANSFER FROM 001 0 - - - - : 00 - -- - 0 - - - - - -- - . 00 -- 0 - _ 00
'REP-ARED- 02/0" - 12:0t:-22--- - -- - -- • - -- CITY OF-- PDr" ORANGE -. - - ^^o=r - 110 -
ROrRF,K: GM , % OF YEN."' T
3C VE 0
REVENUE ' ACCOUNTING PERbed 1/2005
:LTY OF PtJRT..,dGE ) AS OF GI/Th./2005
-
'UND 632 CONSOLIDATED DISPATCH
ACCOUNT -o*- ** i** CURRENT ** *-$* i** i **- -# * ** YEAR -TO -DATE *�-* ***** ANNUAL UNREALIZED
"ACCOUNT - -- DESCRIPTION - - -- - - - - ESTIMATED ACTUAL - %REV _ ESTIMATED -- -- .- ACTUAL= - -- -- REV ESTIMATE - - .-- BALANCE - -
360 NOM REVENUES
361 --- MTI'RFUND-TRANSVER-''— — _..- -- - -.-
2 0 00 TRANS WO PERSONAL SER 0 .00 0 .00 0 .00
3B1 ** INTERFUND TRANSFER 0 .00 0 " 00 0 , 00
309 OTHER NON REVENUE
.10 OD APPROPRIATED FUND DAL 0 . 00 0 - 00 0 .00
- 384 — *sr OTHER NON REVENUE - -- 0 - - - .00 0 -00 — 0 - - - -- - . - -: 00 -
300 *spit NON REVENUES 0 , 00 0 . 00 0 . 00
-- FUND - TOTAL - CONSOLIDATED - DISPATCH 205, 848 - - 1 1, L75,. 97 5 622, 592 754, 010, - 92 2J467,787 - - t 7 1 3 , 7 7 5 3 - - -
I
%o ,
0
.,
■
AI=LED-02/02/2005,-11:30:-57 • - - - - - DETAIL -- BUDGET- REPORT -- - - PAGE 130
SRAM: GM267L 33% OF YEAR LAPSED ACCOUNTING PERIOD 04/2005
Y OF PORT ORANGE
D 632 CONSOLIDATED DISPATCH DEPT /DIV 3200 PDLIGE/
=LE DEW ACCOUNT **ttat #tt•* **CURRENT *etas #ttit*at•attt **********YEAR-TO-DATE******* ANNUAL UNENCUMD. % .
-- -SUIT DESCRIPTION BUDGET ACTUAL %EXP BUDGET - ACTUAL %EXP ENCUME$R. BUDGET BALANCE BDGT
•
PUBLIC SAFTEY •
LAW ENFORCEMENT
- 12 ---- SALARIES - AND - WAGES
•
- - •
12 00 SALARIES AND WAGES 95990 78666.45 82 383960 326319.68 B6 •00 1151890 023570.32 29 .
12 etas SALARIES AND WAGES 95990 79666.45 82 383960 32E1319.69 B6 .00 1151890 823570.32 29
- - 1 - 4 OVER-T-IME I -
14 00 OVERTIME 5416 15564.60 287 21664 54437.55 251 .00 6500D 10562.45 84
14 ** OVERTIME 5416 /5564.60 287 21664 54437.55 251 .00 65000 10562, 49 84
- 15 - EDUCATION TU3TI ❑N - -.. ... • - -- - - -
15 10 CERTIFICATION /LICENSES 83 . 00 0 332 .00 0 .00 1000 1000.00 0 ;.;
15 11 PHYSICAL EXAMS 83 45.00 54 332 80_00 24 370.00 1000 550.00 45 :,
15 ** EDUCATION TUITI DN 166 45, 00 _27 664 80.00 12 370.00 2000 1550.00 23 , 1(
21 FICA A TAXES - - - :-t
21 00 FICA TAXES 7343 7073,37 96 29372 2871.9.34 98 .00 89120 59400.66 33 t
21 •a* FICA TAXES 7343 7073.37 96 29372 28719.34 98 .00 88120 59400.66 33 _ ■
22 RETIREMENT CONTRIBUTIONS I.
22 00 RETIREMENT CONTRIBUTIDNS 11510 7847.64 66 46072 34683.33 75 .00 138227 103543.67 25
22 ** RETIREMENT CONTRIBUTIONS 11518 7847.64 68 46072 34683.33 75 .00 138227 103543.67 25 !
23 HEALTH INSURANCE j_
23 00 HEALTH INSURANCE 13333 11002.90 83 53332 53045, 03 100 .00 1.60000 106954.97 33 -
23 01 DISABILITY INSURANCE 333 318-90 96 1332 1305,72 98 .00 4000 2694.28 33
- 23 - *ar 1=T INSURANC € - -- -- 1 - 11'221. - 88 83 54664 54350775 99 - -. . 00 - 164000 L09649 -25 - 23 - -- T
WORKERS COPMPENSATION
24 00 WDRKERS COMPENSATION 625 610,83 98 2500 10121,29 405 .00 7500 2621.29- 135
- 24 - - * * €NSArT 625 - 61 - 0-83 98 -- 2500 - 10121%29 29 405 - - .-00 -- 7500 2621 - 29- - 1 - 35 - -- - -- -.
31 PROFESSIONAL SERVICES
31 L3 OTHER PROF. SERVICES 6750 190, 00 3 27000 7369, 09 27 24450. 35 91000 49180. 56 39 •
- 3 - 1 - 1 - 6 - AUDIT - FEE - 1 - (4 - 166 - __00 - 0 - 6 6 4- __ - -_ - ' - . 0 0 - _ - __ - 2000 2000, 00 0 •
31 *�t PROFESSIDNAL SERVICES 6916 190.00 3 27664 7369.09 27 24450. 35 93000 51160, 56 38 •
I .
34 OTHER CONTRACT SERVICE k
- 3417 AP PROGRAM -- -- - - 725 .00 - 0 - -- 500 --- 248. 71 --- - - - 50 -- .00 - 1500 1-251, 29 - 17 -
34 - -w OTHER CONTRACT SERVICE 125 .00 0 500 248.71 50 .00 1500 1251,29 17 L
40 TRAVEL PER DIEI-1
- 40 - 00 - TRAVEL PER - DIEM ---------- - 666 -- 1485.63 223 2664 - .. _ -- 3511. 58 32 - .00 - ' 8000 - 4400.42 44 - - - -- -
40 10 EMPLOYEE TRAINING 333 .00 0 1332 625.90 47 200.00 4000 3174.10 21
40 ** TRAVEL PER DIEM 999 1485.63 149 3996 4137.4B 104 200.00 12000 7662, 52 36
- 41 CDhtMUNICATIDN -- SERVICES -- - _ - -- ---- - - - - -- - - --- -- - - --
- -_
41 00 COMMUNICATION SERVICES 12916 16165.90 125 51664 47192.46 91 .00 155000 107807.54 30
41 aE* COMMUNICATION SERVICES 12916 16165,90 125 51664 47192.46 91 .00 155000 107007,54 30 ,<
-43 -- -- UTILITY SERVICES -- - - - - -- i
43 10 ELECTRICAL SERVICES 1250 1279.01 102 5000 3710.17 74 .00 15000 11281.83 25 1.
43 *i UTILL'TY SERVICES 1250 1279.01 102 5000 3718.17 74 .00 15000 11281.03 25
W:E0- 02402 /"'.05. -- 11:30: 57 - -- - - -- -- - - -- DETAIL- -- BUDGET - PORT - ---.- PA" -131-- -
DRAM: 611267 33% OF YEAR 7 ACCOUNTING PERIOI 005
V OF PORT Or 400
D - 632 CONSOLIDATED DISPATCH DEPT /DIV 3200 POLICE/
L£ OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMD. Y_
SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE DDGT
•
PUBLIC SAFTEY
LAW ENFORCEMENT __
- - - - -- -
'�k RENTALS - - --- - - -- - - -- - -- - - -- - -- - - -- - - - --- - --
44 13 FLEET FINANCING 333 .00 0 1332 .00 0 .00 4000 4000.00 0
44 15 BUILDING LASE 3666 3666.67 100 14664 14666.68 100 .00 44000 29333.32 33
44 ** RENTALS It LEASES 3999 3666.67 92 15996 14666.68 92 .00 48000 33333.32 31
45 LNSURANCE
45 10 COMMERCIAL POLICY INS 2204 .00 0 8816 16847.00 191 .00 26450 9603.00 64
- 45-- 16_WORYER6_COMP INSURANCE - 525 __ 7 _32__- -_2300 1402,x- _B3- _00 6900 8802,29 28- i _
- 45 INSURANC - 333 - -- - 00 -- 0 1332 - - _ -, 00 - 0' .00 `• - -= 4000 - _ . -
45 ** INSURANCE 3L12 181, 17 6 1244B 14944. 71 120 .00 37350 22405.29 40
46 REPAIR & MAINT. SERVICES •
- 46'10 GENERAL MAINT 1666 .00 0 "6664 686.'40 10 - 3946. - 60 -- 20000 15365: - 00 - 23 " -- - - --
46 12 VI=H MAINT MTHLY TRANSFER . 266 297.33 112 1064 634.59 60 .00 3200 2565.41 20
_46 10 VEHICLE MAINT. LABOR 83 .00 0 332 .00 0 .00 1000 1000.00 0
46 16 BUILDING NAINT 625 . 00 0 250 -- :00 -- --- .00 - - -- 7bUU --- _ - 7500 00 - - --
- 4 -- t2500 - - -- -00 0 50000 - 1 - 48237 -50 297 -- .00 - 150000 -- - 1762. 50 99 - -- -
46 ** REPAIR >4 MAINT. SERVICES 15140 297.33 2 60560 149560.49 247 3946.60 181700 28192.91 85
47 PRINTING & BINDING
- A7 PRINTING & BINDING -- - -- - 275 -. -. 00 - - 0 - - 1 100 - - . - 00 -- --- 0 . 00 -- -- 3300 - -- - 3200.00 - 0 -- - - --
47 •u* PRINTING & BINDING 275 .00 0 1100 .00 0 .00 3300 3300.00 0
49 OTHER CHARGES
- 49 - 01 - - ADVERTISING - -- -. 83 - 344.4'6 - 4.15 - 332 - 344 -46 104 405.54 - 1000" 250. -- 75 - - --
49 02 COMPUTER SOFTWARE 8333 .00 0 33332 6715.00 20 .00 100000 93285.00 7 •
49 16 COMPUTER HARDWARE 6250 279.90 5 25000 7005.89 28 455.11 75000 67536.00 10
49 ** OTHER CHARGES 14666 624. 36 4 58664 14065. 35 24 863. 65 176000 161071.00 9
51 OFFICE SUPPLIES
- •
51 00 OFFICE SUPPLIES 500 193.94 39 2000 8509.22 426 .00 6000 2509.22- 142 .i
51 3* OFFICE SUPPLIES 500 193.94 39 2000 8509.22 426 ,00 6000 2509.22 142
52 DTHER OPERATLON SUPPLIES II
52 00 DTHER OPERATION SUPPLIES 833 298.68 36 3332 3279.07 98 124.90 10000 6596.03 34
52 10 GAS, DIESEL, OIL. & GREASE 333 5073 18 1332 396.24 30 .00 4000 3603.76 10
- 52 UNIFORMS - - 416 - -- -- -- -. 00 -- 0 - - - -- 1 - .00 0 -- TOO - 5000 - 5000. 00 - 0 -- -' - - -!
52 15 POSTAL SERVICE 41 18. 95 46 164 32.60 20 .00 500 467. 40 7
52 * OTHER OPERATION SUPPLIES 1623 376.36 23 6492 3707.91 57 124.90 19500 15667.19 20 •
- - 54 DUES & - 1 - p - - - - - -
54 00 DUES & MEMBERSHIP 250 .00 0 1000 780.00 76 67.00 3000 2153.00 28
54 01 BOOKS k4 SUBSCRIPTIONS 208 69.00 33 832 69.00 B .00 2500 2431.00 3
54 ** DUES & MEMBERSHIP 458 69. 00 15 1832 849.00 46 67.00 5500 4584.00 17
62 BUILDINGS AND IMPR TO
62 00 BUILDINGS AND IMPR. TO 166 .00 0 664 .00 0 .00 2000 2000.00 0
62 ** BUILDINGS AND IMPR. TD 166 .00 0 664 .00 0 .00 2000 2000.00 0
64 MACH & EOLfIPMEIVT - - -- - - -- - ---- - - - - --
64 00 MACH & EQUIPMENT 433 .00 0 1732 .00 0 .00 5200 5200. 00 0
64 06 COMMUNICATION ERUIP 1250 11236.00 899 5000 11236.00 225 .00 15000 3764.00 75 •
•
I
ERARED- -02 /Oi ' '5.. - 11 -: 30 --57 -. -- - - -- - --- -- - - -- - - - - -- DETAIL- - 13UDGF' " 'ORT — F F 132
DGAti; PORT 0112 R6 337 OF YE .D r ACCOUNTING PERI'i 2005
Tl' OF
ND 632 CONSOLIDATED DISPATCH DEPT /DIV 3200 POLICE/
ELE OBJ ACCOUNT n• •»-u• * *tt** *CURRENTi•*#au * * *tt* * **41#*r ***YEAR -TO- DATE*** *** ANNUAL UNENCUMB,
B SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE _ BDGT
D PUBLIC SAFTEY
1 LAW ENFORCEMENT •
— 64- 31ACH - - 9 EQUIPMENT— — - - - - — — — - - - -
64 15 ADP EQUIPMENT 2916 1971.00 68 11664- 1971.00 17 .00 35000 33029.00 6
64 ** HACH Fit EQUIPMENT 4599 13207.00 287 18396 13207.00 72 .00 55200 41993.00 24
- -99 "OTHER NON - OPERATIONS - - - - -- __ _ _
99 10 CONTINGENCY 4166 .00 0 16664 .00 0 .00 50000 50000.00 0
99 *t OTHER NON- OPERATIONS 4166 .00 0 16664 .00 0 .00 50000 50000.00 0
- -- - - - --
1 - ** 0* - LAW' ENFORCEMENT ' -- 205634 - 151386 - 6 1 - - - - 77 - -, - 822536 - - -- 792888.21 96 - -- 30022, - - -- 2467787 - -- 1 644976- 29 - - 33
O 4t* ** PUBLIC SAFTEY 205634 158866. 14 77 822536 792680. 21 96 30022, 50 2467787 1644876. 29 33
✓ 3200 - TOTAL * - - -- -- - -- - - - --
— -. - -- -
POLICE 205634 L50866.14 77 822536 792888.21 96 30022.50 2467787 1644876.29 33
PT 32 TOTAL ** - *4 H*
-- POLICE — — - 205634 1 77 -- - 622536 — 792988.. - 21 6 " - 30022.50 2467787 1644076. - -- - 33 - --
IND 632 TOTAL * *u•• #*# **
CONSOLIDATED DISPATCH 205634 158866.14 77 822536 792888.21 96 30022,50 2467787 1644876.29 33
4
44 11W `r/ .irk
L98`174 L98`b4 ssaooJd luan3 Ie;ol
999'E4 999'E4 swan
3 1e o �1ad
4Z' 4 4 4Z' 4 s ;uan3 Iemol ad
ZE ZE and lalul aouod
b99'Z V99'Z aoilod
EiZ £tiZ ai d
JaleMa6pd
4Z6'17 1.Z6` aollod
9ZE 93£ aqj
goea8 ewAws MaN
4L0'9 4L0'9 aoyod
049 049 aald
a6ueJO pod
Allledp un j aad slue/13
4 45' 4
1.49`1. s11e0 ssolaJM plod_
L 4 L 4 iJd aouod
98Z 99Z Jalenna6P8
98E 98E yoea8 ewAws MaN
1.82. 1.82. a6ueJO pod
(sileo aulipue!) A11O A8 ..3„ lelol
lunoO pueH leulalu/ 00J
80S`OZ 809'0Z swab auoydeial plod
E4L`9 E4L'9 pgTO „3„ uoN
%49'E %j7 pauopuegy slle0 4 46 3 %
%Z9•ZZ %EZ sileO pqul le }olio s11e04 46 %
96L'E4 96L'E4 slleo auoydaial pqul lelol
689'04 689`04 punoqui Aoue6Jew3 UON
Z 4 4
Z41. s11eO 1,1,6 pauopuegy lelol
904'E 904E sIIeO 61.6 Aoua6Jaw „3„
alA 1e4 oaa noN 10O das 6ny AInp aunr Aew .idy .aew clad uer
podael s1Wl paleiaues Jelndwo9
900Z
sa3puas 10 tiewwns )( muo6N
.ia }ua3 uogeo!unwwo3 i(laJeg 3 Jgnd leuo!6
COMMUNICATIONS INTERLOCAL AGENCY
`''"'' EMPLOYMENT AGREEMENT
THIS AGREEMENT is made and executed this day of , 2005, by
and between the Communications Interlocal Agency, an entity existing pursuant to an
interlocal agreement as authorized by Section 163.01, Florida Statutes (hereinafter
referred to as "Interlocal Agency ") and David B. Bubb of South Daytona, Florida
(hereinafter referred to as "Mr. Bubb ").
It is the desire of the Interlocal Agency to specify certain benefits, establish certain
conditions of employment and to set working conditions of Mr. Bubb.
SECTION 1. DUTIES:
The Interlocal Agency hereby agrees to employ Mr. Bubb to perform the functions and
duties in the position of Communications Director of the Regional Communications
Center.
Additionally, Mr. Bubb shall comply with the Interlocal Agency administrative
procedures, and other applicable laws, and shall perform such other legally permissible
and proper duties and functions as may be assigned from the Interlocal Agency
Governing Board (hereinafter referred to as the "Board "). Mr. Bubb shall be responsible
for keeping the Board informed of his activities and shall submit progress reports on his
No,,,,. activities and accomplishments as required by the governing Interlocal Agreement and
when otherwise directed to do so. Office hours shall be maintained in the appropriate
office in accordance with directions from the Board.
SECTION 2. TERMS:
This Agreement shall be for a three (3) year term in force from
2005 until , 2008 unless this Agreement is terminated in
accordance with the provisions set forth below. Mr. Bubb shall serve at the will and
pleasure of the Board. Should the Board elect to terminate this Agreement, the Board
shall provide thirty (30) days notice. The Board may elect to accept the date of
notification as the last date the employee is required to work, and may elect to pay the
employee for all or part of the period of the thirty (30) day notice as if the employee
actually worked these days.
In the event Mr. Bubb is terminated by the Interlocal Agency, he is entitled to six (6)
months severance pay. The Interlocal Agency shall have no obligation to pay any
severance to Mr. Bubb in the event he is terminated because of either conviction of any
felonious act or criminal act involving personal gain, commission of gross negligence in
his position of Communications Director, or willful disregard of any duty, order,
resolution, directive, rule or policy of the Interlocal Agency.
"fir
Bubb Employment Contract 1
Final 01/27/05
Should Mr. Bubb elect to terminate this Agreement, Mr. Bubb shall provide thirty (30)
days notice. If Mr. Bubb provides notice of termination, the Board shall have the right to
accelerate the date of termination, with compensation payable to Mr. Bubb to the date,
which was provided as an effective date of termination.
By executing this Agreement, Mr. Bubb expressly acknowledges that he is not entitled to
any other usual customary benefits, terms and conditions of employment with the
Interlocal Agency, with the exception of the specific benefits outlined in this Agreement.
Mr. Bubb understands and expressly agrees that he is a contract employee for all
purposes, including any federal or state statute or constitutional proviso.
SECTION 3. SALARY AND BENEFITS:
In consideration of the services rendered by Mr. Bubb, the Board agrees to provide an
annual salary of $62,000, paid biweekly in the gross amount of $2,384.62. The Interlocal
Agency shall deduct, biweekly, from that amount, Federal Income Tax withholding,
Medicare, medical and dental for dependents, and Social Security. The Interlocal
Agency shall pay Workman's Compensation Insurance and Public Liability Insurance
coverage premiums. Mr. Bubb's annual salary shall be increased annually by a cost of
living adjustment equal to that received by the employees of the Regional
Communications Center.
In an effort to retain the services of a professional communications director, the Board
agrees to provide a $10,000 bonus to Mr. Bubb at the end of three years. Should Mr.
1 0.41► Bubb resign or be removed from service by the Board at any time during the first three
years, he will forfeit all claims to the bonus. Payroll shall be administered through the
contract - servicing agent, the City of Port Orange, and as otherwise designated by the
Board from time to time.
Mr. Bubb's duties require that he shall have the exclusive use of an automobile at all
times during his employment with the Interlocal Agency provided to him. Mr. Bubb
shall have use of this vehicle for official and personal use within Volusia County, the
State of Florida, throughout the United States of America and as otherwise authorized by
the executive committee. The Interlocal Agency shall be responsible for paying for fuel,
liability, property damage, and comprehensive insurance and for the purchase, operation,
maintenance, repair, and regular replacement of said automobile. In order for family
members to be transported in Agency -owned vehicles, an insurance rider must be placed
on the individual's insurance policy. A copy of the insurance policy must be filed with
the Interlocal Agency's contract servicing agent, risk manager.
The Interlocal Agency agrees to provide medical and dental benefits for Mr. Bubb and
his dependents and to pay the premiums thereon for 100% of Mr. Bubb's coverage and
50% of his dependent's coverage.
Mr. Bubb shall be provided annual personal leave in the amount of 192 hours. The
Parties agree that after the first year that personal leave shall not be less than the leave
Bubb Employment Contract 2
Final 01/27/05
provided in the first year and shall be consistent with the policies, procedures and
agreements adopted by the Board for the Interlocal Agency employees and shall include
rates for accruals and terms for fiscal year end payouts.
The Interlocal Agency will provide Life Insurance in the amount of $150,000. Disability
insurance will also be provided by the Interlocal Agency.
SECTION 4. SPECIAL PROVISIONS:
The Interlocal Agency shall contribute ten (10 %) percent of Mr. Bubb's salary, on a
biweekly basis, to the ICMA -RC 457 Retirement Plan.
Should the Interlocal Agency be deemed to be an improper organization by any challenge
by local, state or federal agencies which results in the organization ceasing to exist and
through no fault of Mr. Bubb, he shall be entitled to six (6) months severance pay.
The Interlocal Agency will pay membership dues for Mr. Bubb for APCO and NENA, or
substitute organizations at the discretion of the executive committee. If the budget is
adequate, the Interlocal Agency shall pay for attendance at the annual conference of two
state and one national organization.
Mr. Bubb will be provided with a cellular telephone or blackberry or combination devise
to be used in accordance with the policies of the administrative agency, or as provided by
the executive committee.
Stow
SECTION 5. GENERAL PROVISIONS:
If any provision, or any portion thereof contained in this Agreement is held to be
unconstitutional, invalid or unenforceable, the remainder of this Agreement, or portion
thereof, shall be deemed severable, shall not be affected, and shall remain in full force
and effect.
This Agreement shall be governed by the laws of the State of Florida.
In the event of litigation under this Agreement, the prevailing party shall be entitled to
recover attorneys' fees, and related expenses and court costs. Any litigation arising out
of this Agreement shall be entered into in a court with the appropriate jurisdiction for
Volusia County, Florida.
This Agreement is the sole and complete Agreement between the parties, and all prior
agreements or understandings are extinguished by the Agreement. This Agreement may
only be amended by a written document signed by both parties. Mr. Bubb shall adhere to
the administrative policies of the City of Port Orange, the Board's contract servicing
agent, as said policies are amended from time to time.
Bubb Employment Contract 3
Final 01/27/05
Should the parties elect to extend this Agreement, all provisions shall be open for re-
negotiation.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly
executed by affixing their signatures thereto on the date indicated.
Dated:
David B. Bubb
Communications Interlocal Agency, a
Florida interlocal agreement entity
Date: By:
Chairman Donald A. Schmidt
Date: By:
'fir Allen Green
Date: By:
James L. Vandergrifft
Bubb Employment Contract 4
Final 01/27/05