05-19-2005 COMMUNICATIONS INTERLOCAL AGENCY - GOVERNING BOARD
MAY 19, 2005 - MONTHLY MEETING MINUTES
The May meeting was held pursuant to public notice at the City of Port Orange, City
Council Chambers, 1000 City Center Circle, Port Orange, Florida on May 19, 2005.
Chairman Donald Schmidt called the meeting to order at 9:02 a.m. A roll call was held
with Mayors Schmidt and Vandergrifft in attendance. Mayor Green was absent. Also
present was Board Counsel Ann Margaret.
The Chairman called for all to rise for the pledge of allegiance.
The regular minutes of the April meeting were reviewed and accepted with unanimous
approval to accept the minutes from the Board.
There were no public comments or correspondence.
There were no comments from Governing Board members, City Managers or Customer
Agency Chiefs.
Under Committee and Project Reports, the Finance and Budget Report was
unavailable.
Under the Director's Report, Director David Bubb, presented the monthly services
report. Call volume is currently up, with April being the busiest month of the year so far.
The Director reported to the Board that we had met with Architects at the last Executive
Board meeting, and stated that the Architects showed us a footprint of the proposed
building. Director Bubb stated that we would be meeting with the Architects at RCC to
discuss technical requirements and individuals needs for a new Center. Expansion will
be a major consideration in the construction of the new Center.
There was no Attorneys report.
There was no Unfinished Business.
Under New Business, the Director presented a proposal to the Board from HP to begin
replacement of laptop computers in agency vehicles. The initial purchase for
replacement would include 41 laptops at a cost of $59,614. Additional laptops will be
purchased in FY 06. Mayor Vandergrifft approved the motion to purchase an initial 41
laptops with a second from Mayor Schmidt, with unanimous approval to purchase 41
new laptop computers.
FY 2006 Budget Proposal was tabled until the next scheduled meeting.
Noir
Director Bubb updated the Governing Board on the Strategic Planning session, which
included Marilyn Crotty, from the University of Central Florida. The Director was
extremely impressed with the process. There were seven primary goals and 31
objectives identified which were then narrowed down to the top priorities. The top four
priorities were identified as RCC staffing levels, training programs, hardware and
software issues and the development of a disaster plan for RCC. The Director was very
encouraged by the level of trust the Chiefs displayed in RCC. A formal report will be
forthcoming from Ms. Crotty in a few weeks.
There were no summary comments from Governing Board members.
The next meeting of the Governing Board has been scheduled for June 16, 2005 at 9:00
a.m. at the Port Orange Counsel Chambers.
The meeting was adjourned at 9:18 a.m.
Approved by the Board, June 16, 2005.
Y
Chairman Donald Schmidt
Regional Public Safety Communication Center
Monthly Summary Of Services
2005
Computer Generated IMIS Report
Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Total YTD
"E "mergency 911 Calls 3,106 2,988 3,557 3,318 12,969
Total Abandoned 911 Calls 112 131 181 113 537
Non Emergency Inbound 10,689 9,940 11,934 11,248 43,811
Total Inbd Telephone calls 13,795 12,928 15,491 14,566 56,780
% E -911 Calls of Total Inbd Calls 22.5% 23.1% 23.0% 22.8% 22.84%
% E - 911 Calls Abandoned 3.6% 4.4% 5.1% 3.4% 4.14%
Non "E" Otbd 6,713 5,986 7,088 6,232 26,019
Total Telephone Items 20,508 18,914 22,579 20,798 82,799
RCC Intemal Hand Count
Total "E" By City (landline calls)
Port Orange 781 699 835 804 3,119
New Smyrna Beach 385 417 530 507 1,839
Edgewater 286 265 299 297 1,147
Ponce FR 17 17 16 15 65
Total \Nireless Calls 1,511 1,448 1,800 1,630 6,389
Events per Municipality
Port Orange
Fire 610 615 699 657 2,581
Police 6,071 5,466 6,309 6,878 24,724
New Smyrna Beach
Fire 326 320 399 347 1,392
Police 4,921 4,495 5,135 5,137 19,688
Edgewater
Fire 243 229 265 250 987
Police 2,664 2,423 2,716 2,522 10,325
Ponce Inlet Fire 32 38 45 32 147
FD Total Events 1,211 1,202 1,408 1,286 5,107
PD Total Events 13,656 12384 14160 14537 54,737
Total Event Process 14,867 13,586 15,568 15,823 59,844
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HP PUBLIC SECTOR SALES QUOTATION
Please order from the Following and include a copy of this quote with the
order
The Above Items should be ordered from HEWLETT PACKARD As noted below
Quoted By JBT & Associates, Dealer# D25396
Vendor:
Hewlett Packard Company
ATT: O/E Public Sector
Dealer or Record, JBT D25396
10810 Farnam Dr.
Omaha, NE 68154
Tax ID# 941081436
Fax to: (800) 825 -2329
Fax Copies to 386- 304 -0851
Web Quote ID 596720
Quote Name PO -6120
Contract Name FL - INFORMATION TECHNOLOGY HARDWARE
Contract Number 250 - 000 -03 -1
items /description part no unit price qty ext price
CTO -Smart Buy- HP Compaq Business Base $1,249.00 41
$51,209.00
Notebook nc6120
HP Compaq Business Notebook nc6120 PR125UA #ABA
Microsoft® Windows® XP Professional Included
Intel® Pentium® M 730 processor(1.6GHz, Included
2MB L2 cache, 533MHz FSB) (Intel®
Centrino Mobile Technology)
15 -inch TFT XGA display Included
512MB 333MHz Shared DDR SDRAM (1 Included
DIMM)
40GB Hard drive (5400 rpm) Included
1 oft 1/2005 7:18 AM
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24X DVD /CDRW (fixed) Included
High speed 56K modem Included
10/100/1000 NIC Included
6 cell Li -Ion battery Included
Integrated 802.11 b/g wireless Included
3 year worldwide limited warranty Included
Open Market Item
90W Auto /Truck Adapter DC303B $58.00 41 $2,378.00
90W Auto/Truck Adapter
9x5 Pickup and Return Service with U4428E $147.00 41 $6,027.00
Accidental Damage Protection Service, 3
years - Electronic
9x5 Pickup and Return Service with
Accidental Damage Protection Service, 3
years - Electronic
Open Market Item
SubTotal : $59,614.00
Total : $59,614.00
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