06-16-2005 COMMUNICATIONS INTERLOCAL AGENCY - GOVERNING BOARD
JUNE 16, 2005 - MONTHLY MEETING MINUTES
The June meeting was held pursuant to public notice at the City of Port Orange, City
Council Chambers, 1000 City Center Circle, Port Orange, Florida on June 16, 2005.
Mayor Vandergrifft called the meeting to order at 9:02 a. m. A roll call was held with
Mayors Vandergrifft and Mayor Green in attendance. Mayor Schmidt was absent. Also
in attendance were Board Counsel Ann Margaret and New Smyrna Beach City Manager
Frank Roberts.
Mayor Vandergrifft called for all to rise for the pledge of allegiance.
The regular minutes of the May meeting were reviewed and accepted with unanimous
approval to accept the May 2005 minutes from the Board.
There were no public comments or correspondence.
There were no comments from Governing Board members, City Managers or Customer
Agency Chiefs.
Under Committee and Project Reports, Director Bubb presented the Finance and
`'itar Budget Report prepared by Port Orange Finance Director John Shelley. The report
shows that the Center is operating under favorable budget activities. The Board
unanimously accepted the Finance Report.
Under the Director's report, Mr. Bubb presented the services report for the month of
May. Call volumes are on a par with this time last year.
Mr. Bubb also stated that we met with the architects last week in regards to the
construction of a new Center. A report from the architects will be forthcoming. Initially
the plan is for a 10,000 to 11,000 square foot building with a 200 mph wind load. A
figure of $300 to $350 dollars per square foot was quoted. Mayor Green asked if a site
had been selected for the Center. New Smyrna Beach City Manager Frank Roberts
reported that the Center would be built where their new Fire Station was built, which
would also include the New Smyrna Beach EOC. Generators and backup electric would
be shared along with employee break areas. The building is also being designed to be
expandable.
There was no Attorney's report.
There was no Unfinished Business.
Under New Business the Director presented the FY 2006 budget to the Governing
.., Board. The Executive Board had previously accepted the budget as submitted. The
total budget for FY 2006 is $2,620,329. Mayor Green made a motion to accept the
proposed budget with a second from Mayor Vandergrifft for unanimous approval of the
FY 2006 budget.
Director Bubb presented the Strategic Planning Report as received from Marilyn Crotty,
which includes the goals and objectives of the Center. All Police and Fire Departments
participated in the creation of the Plan.
A bill for Emergency Technology Inc. in the amount of $24,703 was presented to the
Governing Board for approval to pay. The City Managers have agreed that this bill
should be paid, but under protest, due to lack of satisfaction with their services at this
time. Mayor Green made a motion to approve the bill with a second from Mayor
Vandergrifft.
There were no summary comments from the Governing Board members.
The next meeting was scheduled for September 15, 2005 at 9:00 a.m. in the Port
Orange City Council Chambers.
Appr ved the Board Septemnk of -1-5; 2005.
By ,1A( >
Chairman Donald Schmidt
'0r'r The City of Port Orange
FINANCE DEPARTMENT
Memorandum
To: Board of Directors — Consolid \- d Dispatch
From: John A. Shelley, Finance Dire. -,
Subject: Finance Report for Consolidat t. Dispatch -Period ending May 2005
Date: JUNE 10, 2005
For the six months ending May 31, 2005, total billing and collections from the various Cities
amount to $1,369,374. Operating expenditures for the same time period amount to
$1,402,698 with an additional $99,382.49 encumbered. These actual receipt disbursements
compare favorably to expected budgetary activities.
Please see the attached detail of the revenues and expenditures for the month of May
2005.
Should you have any questions regarding this memorandum or its attachments, please
contact me.
cc: Kenneth W. Parker, City Manager
David Bubb, Director of Communication Interlocal Dispatch
Phil/ h yrI: iii.. : 677 - 01 YEAR LAPSED ACCUVIU f 1rfr: rrr(i um v6. c.Uv.
CITY OF PORT ORANGE AS OF 05/31/2005 .._..
FUND 632 CCINSOL.(DATED DISPATCH
ACCOUNT / #iE # # # #it CURRENT �r # #iEi # #u+ *0.**** *0.**** YEAR-TO-DATE DATE +Ett•*tEiEaF• %# ANNUAL UTdREALIZEI
ACCOUNT DESCRIPTION ESTIMATED ACTUAL 7.REV ESTIMATED ACTUAL %REV ESTIMATE BALANCE •
p 330 INTER .-OVERNNIENTAL O0
331 FEDERAL GRANTS 0 00 0 00 0
51 00 FEMA GRANT 0 , 00
331 +>+= FEDERAL GRANTS
0 .00 0 .00
STATE GRANTS 00 0 00 0 00
334 25 00 2004 HURRICANES O
00 0 . 00 0 _ U0
334 -'E# STATE FRI�0TS 0
335 STATE 1 DI ENRR REVENUES
00 PORT ORANGE
109 562 00 778, 911 532, 471. 28 60 1,217,167 664, 695. 72
27 0 24, 537.69 0 50.716.39 0 50, 716.39
27 10 DIRECT ULL LI =D REVENUE 625, 979. 33
L7 +< PORT ORANGE 109.562 24, 537. 69 22 778,911 591, 107. 67 76 11217,167
77. 736 .00 570,878 277, 779. 12 49 001,925 604. 045. 09
Ep0
DIRECTT`cR 0 19.016. 73 0 17;016.73
D 10 DIRECT IILLLED RF_VENVE 0 L, 361. 1B
39 0 45.468.03 345
13. .
77, i 36 1.361. 10 2 570,878 2'96, 795. 05 52 881,825 585, 029.1 5
28 * EDpL�7AiEf� 240. Jb1. fl7
29 00 NE4i °FIYRT'IA BEACH 61, 707 .00 420. 466 426, 735. 13 102 667 90 4 46 07
29 10 DT.R1 =l�T BILLED REVENUE 972, 203. 16 112 bbi, 297 195.093. BR
29 * NEW SMYRNA BEACH • 61.707 13.395, 39 22 420,466
30 00 POLICE INLET. TOWN OF 1,000 .00 9,000 4, 000. 00 50 12. 000 9.000. 00
335 iFiE STATE SHARED REVENUES 250. 005 39. 244. 26 16 1,778.255 1, 364, 106. 60 77 2.778.289 1,414,102.32
330 - ;s*' - - IP1TER GOVERNMENTAL
250.005 37.244.26 16 1,778,255 1, 364, 186. 69 77 2,778.289 1.414. 102.32
MISC REVENUE
361 INTEREST EARNINGS 0 4,613.9E
361 0 1,010 85 0 4, 613. 9B
10 00 INTEREST ON INVESTMENTS 4. 613. 9C
361 :� INTEREST EARNINGS p 1,018.85 0 4,613.96
SALE OF FIXED ASSETS 0 .00 0 00 0 OC
364 49 00 GAIN /(LOSS) ON SALE F/A 0 pl
36e4. K#•* SALE OF FIXED ASSETS
0 . 00 0 . 00
369 OTHER MSC REVENUE 0 00 0 573. 05 0 573.0!
90 00 _ M EC REVENUE 0 573. 8:
i 369 x* OTHER [-MSC REVENUE
0 00 0 573. 95
' 360 +*iF* MSC REVENUE
0 1.010 95 0 5, 197. 03 0 5, 187. 9;
3E0 NON REVENUES 0 • U'
381 INTERFUND TRANBFER 0 00 0 00
16 00 TRANSFER FR0 001.
I
I
r L I` y. C;7L 11 VIV.avl.'e O«r
67% or YEAR LAPSED ACCOUNTING FERICD OS/2005 •
CITY OF PORT ORANGE AS OF 05/3112005
FUND 632 CONSOLIDATED DISPATCH
AC .11 �A>tn-tna CURRENT n' + u�r- saa -��x xna xn�rn YEAR ra -�:+- -� ANNUAL UNREALIZED
DESCRIPTION ACCOUNT GESCRIPTIOIJ ESTII4ATED ACTUAL %REV L- STIIIMTED ACTUAL %REV ESTIFIATE BALANCE
300 !I01 REVENUES •
• 791 INTEFFUMD TRANSFER 0 p 00 0 00
g 20 00 TRAMS 1/G PERSONAL SER
3Fl -1 INTER FUND TRANSFER
0 ,OO O . 00 O .00
309 OTHER I4DN REUENIIE 00 0 00 0 00
10 00 APPROPRIATED FUND DAL 0
369 -: OTHER NON REVENUE
0 . 00 0 . OD 0 _00
300 'P-ti- ti NOW REVENUES 0
00 0 - 00 0 . 00
FUIID TOTAL GOI•ISOL IDATED DISPATCH 25D, 005 0D, 263. 11 16 1, 77E7, 255 1, 369, 374. 51 77 2, 77E1, 2(39 1, WEI. 911. 49 .
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FUND 632 CONSOLIDATED DISPATCH DEPT /DIV 3200 POLICE/
BA ELE OBJ ACCOUNT *********CURRENT********** * 41-11 ;{•ar*or*YEAR- TO- DATEirif*-x*** ANNUAL UNENCUMO.
SUB SUB DESCRIPTION BUDGET ACTUAL 7EXP BUDGET ACTUAL 7EXP ENCUI•'IDR. BUDGET OALANCE
520 PUBLIC SAFTEY
521 LAW ENFORCEMENT
I 12 SALARXE6 AND WAGES
12 00 SALARIES ANU WAGES 65990 01074.10 94 757920 652552.90 B6 ,00 1101090 449336.0
• 12 SALARIES AND WAGES 85990 81074. 10 94 757920 652553. 90 06 . 00 1101690 449936. 02
14 OVERTIME
14 00 OVERTIME 19702 11061.28 56 66196 92902.87 14.0 .00 14.5000 52097.13
14 * * OVERTIME 19702 11061.28 56 66166 92902.07 14 -0 .00 145000 32097.13
15 EDUCATION TUITION .00 0 664 .00 0 .00 1000 1000.00 15 10 CERTIFICATION /LICENSES 83 000.00
15 11 PHYSICAL EXAMS 03 .00 0 664 220.00 23 290.00 1000
15 *o TUITION 166 .00 0 1320 220,00 17 230.00 2000 1550.00
21 FICA TAXES *af FICA TAXES 73.43 734.3 6910,04 94 5!7744 55796_61 95 .00 88120 323x3. 39
21
21 00 FICA TAXES 6910. 04 94 59744 55796. 61 95 . 00 98120 32323. 39
•
22 RETIREMENT CONTRIBUTIONS
22 00 RETIREMENT CONTRIBUTIONS 11510 8112.71 70 92144 63735.32 69 .00 138 74491.66
227 74491.66
22 *+� RETIREMENT CONTRIBUTIONS 11510 0112.71 70 92144 63735.32 69
23 HEALTH INSURANCE 70 160000 5979H.95
23 00 HEALTH INSURANCE 13333 12393.60 93 106664 100201.. 05 94 .00 4000 797, b2
23 ** HEALTH INSURANCE IURANCEANCE 13666 12946.96 166 95 109328 103413.43 121
95 .00 164000 60586.57
23 INSURANCE •
24 WORKERS COMPENSATIONV gqb 77 45 7142 12465. 09 175 .00 12500 04.9/
24 00 WORKERS COMPENSATION- 1339 7142 24 ** WORKERS COMPENSATION 1339 596.77 45 7142 12465.09 175 .00 12500 34.91
i 25 UNEMPLOYMENT COMP
25 * +E UNEMPLOYMENT COMP 429 . 00 0 1257 94. 00 7 . 00 3000 2905.92
1 25 +` UNEMPLOYMENT COMP 429
31 PROFESSIDNAL SERVICES _
4 31 '13 OTHER PROF, SERVICES 713 1144. 00 10 55158 8864 09 52 14324.35 63700 700 4 049 1 .5.0
31 16 AUDIT FEE 4/4
31 ** PROFESSI❑NAI_ SERVICES 7302 1144.00 16 56486 29884, 09 51 14324.35 89700 42491. 56
34 OTHER CONTRACT SERVICE
34 17 F_AP PROGRAM 125 253.•44 203 1000 747. 67 75 , 00 1500 752.33
34 c-ce OTHER CONTRACT SERVICE 125 253. 44 2U3 1000 747. 67 75 . 00 1500 752,33
40 TRAVEL PER DIEV1 666 794.01 112 5323 4435. 19 63 .00 9000 3`i64.81
40 40 00 EMPLOYEE PER DIEM I 362 00 0 2751 625. 40 23 200, 00 4200 3374.10
40 10 EMPLOYEE TRAINING
r
40 1 0 TRAVEL PER TRAINING 1029 704.01. 72
9079
5061.09 63
200,00 12200 693+3. 9
t41 COMMUNICATION SERVICES DO 155000 49993. 7U
> 41 00 COMMUNICATION SERVICES 12916 9649.12 67 109320 105006.30 102
41 ** COMMUNICATION SERVICES 12916 9649. 12 67 103320 105006.30 102 . 00 155000 49992. 70
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N INE , Silli 'NS
Regional Public Safety Communication Center
Monthly Summary Of Services .
2005
Computer Generated IMIS Report
Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Total YTD
"E "mergency 911 Calls 3,106 2,988 3,557 3,318 3,460 16,429
Total Abandoned 911 Calls 112 131 181 113 248 785
Non Emergency Inbound 10,689 9,940 11,934 11,248 11,558 55,369
Total Inbd Telephone calls 13,795 12,928 15,491 14,566 15,018 71,798
E -911 Calls of Total lnbd Calls 22.5% 23.1% 23.0% 22.8% 23.0% 22.88%
% E -911 Calls Abandoned 3.6% 4.4% 5.1% 3.4% 7.2% 4.78%
Non "E" Otbd 6,713 5,986 7,088 6,232 6,950 32,969
Total Telephone Items 20,508 18,914 22,579 20,798 21,968 104,767
RCC Internal Hand Count
Total "E" By City (landline calls)
Port Orange 781 699 835 804 836 2,955
New Smyrna Beach 385 417 530 507 465 2,304
Edgewater 286 265 299 297 288 ,435
Ponce FR 17 17 16 15 14 79
Total Wireless Calls 1,511 1,448 1,800 1,630 1,853 E,242
Events per Municipality
Port Orange
Fire 610 615 699 657 607 3,188
Police 6,071 5,466 6,309 6,878 6,614 31,338
New Smyrna Beach
Fire 326 320 399 347 326 ,718
Police 4,921 4,495 5,135 5,137 5,378 25,066
Edgewater
Fire 243 229 265 250 231 ,218
Police 2,664 2,423 2,716 2,522 2,847 13,172
Ponce Inlet Fire 32 38 45 32 38 185
FD Total Events 1,211 1,202 1,408 1,286 1,202 6,309
PD Total Events 13,656 12384 14160 14537 14839 69,576
Total Event Process 14,867 13,586 15,568 15,823 16,041 75,885
* tor- •44100
Communications Inter -local Agency
'"' RCC FY05 -06 Budget Justification
Submitted 05/06/05
Philosophy:
FY05 -06 budget preparation began immediately upon my appointment as Director
of RCC on Feb 14, 2005. I've focused my attention and made assessments in the operational
side of RCC as it appears this has been an area of some neglect.
Given my experience and tenure in Public Safety Communications, I have prepared
this budget with quality of service as the focus. Regionalizing or consolidation public safety
communications places expectations of service that may or may not have been a major
concern when those functions were performed within the scope and authority of a single
municipality or department.
This FY05 -06 budget justification will offer explanation /justification for each section
of the budget. They are:
Personnel:
We are proposing an overall ten percent increase in the Personnel Budget over that
of FY04 -05. Several factors resulted in the request for an additional compliment of six (6)
*lbw fulltime employees.
Given the current user make -up and console configuration required to perform the
call taking and dispatch function for each partner and customer agency, each shift is
authorized for eight (8) employees.
Factoring in the minimum allotted time off each employee is allocated per year (21
days), 168 days per year must be covered with overtime to maintain staffing. Each Employee
works 168 days a year so two (2) employees are required to cover the minimum time off
allotment. Due to longevity, several of our employees accrue more than 21 days of leave
annually. Therefore, ten (10) employees are required per shift to maintain a minimum
staffing of eight (8) on duty.
The Fire Chiefs of the user agencies are requesting two (2) dispatchers be available to
handle their activity. This is a valid request as the current dispatcher must monitor and work
a primary channel as well as all tactical channels being worked. This is a firefighter safety
issue.
The Police Chiefs of the user agencies are requesting the implementation and use of
an administrative or teletype channel to handle non - priority administrative functions off
their primary channels. This is an officer safety issue.
The community is at risk when multiple 9 -1 -1 calls are received, and dispatchers
``"' who's primary responsibility is for field units on a radio channel are required to answer. This
RCC Budget Justification FY05 -06 6/1/2005
places the dispatcher in a no -win situation. With approval of this budget, our goal is to staff
each shift with 2 call takers.
The budgeted Overtime line item is a 46% increase from the FY04 -05 budget. At
$140,000, it's a one percent decrease from FY04 -05 estimated actual expense, and a twenty -
two percent decrease from FY03 -04 actual. Although our goal is to reduce overtime
expenses in the long run, this fiscal budget year will require overtime for needed training,
and to cover shifts as we are currently doing, while new hires are trained to full performance.
A long term goal when staff levels are adequate, is to incorporate the use of comp time, thus
minimizing the overtone expense.
In summary, the Personnel /Staffing issue is one of maintaining community
expectation, quality of service, and responder safety. Our communities are growing, our user
agencies are expanding, and potential for our customer base is increasing. We must also
remain ready for expansion and growth and understand that anyone we hire due to
expansion, is at a minimum, six (6) to twelve (12) months away from becoming a reliable and
valuable asset to RCC.
Professional Services:
No change from FY04 -05.
`'fir' Training and Certification:
Employee Training line item is a 60% increase over FY04 -05. At $10,000, this
averages $240 per person with the proposed staff increase or $275 per person without. This
expense is still well below a reasonable expectation for professional development in Public
Safety Communications.
We are requesting the addition of $10,000 in this budget for RCC to begin the
Accreditation process. The Commission on Accreditation for Law Enforcement Agencies
(CALEA) in a partnership with APCO International developed an independent process
designed to implement standards, verify compliance, and award accreditation.
Accreditation is a coveted award that symbolizes professionalism, excellence, and
competence. Accredited agencies can take pride in, knowing they represent the very best in
public safety communications.
Accreditation Goals
• Promote superior public safety communications services and
• Recognize professional excellence.
Benefits
• Providing better public services
• Controlled liability insurance costs
• Stronger defense against civil lawsuits
RCC Budget Justification FY05 -06 2 6/1/2005
• Greater accountability within the agency
• Support from government officials, and
• Verification of excellence
Our goal is to achieve this recognized level of excellence as a statement of high
standers and commitment to our staff, partner agencies, user agencies, potential users and
partners, and the communities we serve.
Building & Maintenance
No significant changes from FY04 -05
Vehicle & Maintenance
No significant changes from FY04 -05 except for an estimated 48 °,% decrease in
vehicle maintenance expense based on the average of actual expenses over the last three
budget cycles.
Communication Services
No significant changes form FY04 -05.
Computers & Maintenance
Soy Although an overall 8% decrease from FY04 -05, a couple of significant changes are
proposed. The decision to purchase new MDC Laptops required additional funding that
traditionally was placed in the Computer Hardware line item. We moved money from this
line item to the Automated Data Processing (ADP) line clue to the fact that these purchases
are capital expenditures and assets of the user departments or agencies and not the property
of RCC.
Software Maintenance expense has increased by 35% with the purchase of user
licenses required for the ETI software.
With the proposed construction and move of the communications facility, RCC will
hold off on replacing any hardware items in anticipation of that move.
Equipment
The 50% decrease in Communications Equipment is for the same reason as stated
above in anticipation of the new facility.
The 46% increase in the ADP line item is also for the reason stated above to
accurately account for funds to purchase MDC Laptop computers for the user agencies,
Operating Cost
stow
RCC Budget Justification FY05 -06 3 6/1/2005
A thirty- 31% decrease from the FY04 -05 budget is due to implementing cost cutting
measures and fiscal responsibility.
Professional Development
No change from FY04 -05. Expensed budgeted are reasonable and prudent.
Respectfully submitted,
David B. Bubb, Director
Regional Communications Center
RCC Budget Justification FY05 -06 4 6/1/2005
Account FY02 -03 FY03 -04 FY04 -05 FY 05 - 06 % of
# Line Item Budget Actual Budget Actual Budget Estimated Est Budget FY04 -05
Personnel
21 -00 Salaries & Wages $ 665,038 $ 600,000 $ 912,417 $ 784,043 $ 1,151,890 $ 980,000 $ 1,237,000 7%
14 - 00 Overtime $ 127,633 $ 136,173 $ 137,700 $ 158,443 $ 65,000 $ 141,000 $ 140,000 54%
21 - FICA Taxes $ 56,137 $ 55,888 $ 62,365 $ 70,525 $ 88,120 $ 85,397 $ 103,062 1%
22 -00 Retirement Contributions $ 79,942 $ 73,503 $ 87,575 $ 78,266 '' $ 138,227 $ 96,000 $ 122,367 1%
23 -00 Health Insurance $ 96,668 $ 84,868 $ 130,500 $ 129,058 $ 160,000 $ 153,715 $ 179,200 1%
25-00 Unemployment Compensation ^ $ - $ 11,850 $ 228
23 -01 Disability Insurance $ 1,250 $ 1,397 $ 3,000 $ 3,023 $ 4,000 $ 4,560 $ 5,000 1%
Workers Compensation $ 5,075 $ 3,778 $ 6,000 $ 6,479 $ 7,500 $ 21,000 $ 10,000 25%
24 -00 Workers Comp Insurance $ 5,075 $ 1,296 $ 6,000 $ 569 $ 6,900 $ 5,990 _ $ 14,000 51%
34 -17 EAP _ $ - $ 204 _ $ 853 $ 845 $ 1,500 $ 1,185 _ $ 1,500 0%
52 -12 Uniforms $ 4,581 $ 2,062 $ 8,500 $ 6,473 $ 7,000 $ 5,000 $ 6,000 1%
15 -11 Physical Exams $ 1,500 $ 125 $ 1,500 $ 350 $ 1,000 $ 1,000 $ 1,000 0%
Sub Total $ 1,042,899 $ 959,294 $ 1,356,410 $ 1,249,924 • $ 1,631,137 $' 1,495,075 $ 1,819,129 10%
Professional Services
32 -12 Legal $ 935 $ 935 $ 1,000 0%
31 -16 Audit Fee $ 3,000 $ 3,000 $ 3,500 $ 3,500 $ 2,000 $ 2,000 $ 2,000 0%
31 -13 Other Professional Services $ 109,325 $ 89,330 $ 106,800 $ 92,993 $ 81,000 $ 83,700 $ 81,000 0%
Sub Total $ 113,260 $ 93,265 $ 110,300 $ 96,493 $ 83,000 $ 85,700 $ 84,000 1%
Training & Certification
40 -10 Employee Training $ 10,000 $ 6,225 $ 4,000 $ 2,157 $ 4,000 $ 4,000 $ 10,000 60%
40 -00 Travel $ 6,000 $ 2,368 $ 7,200 $ 3,667 $ 8,000 $ 8,700 $ 7,500 -6%
15 -10 Certification & Licenses $ 1,000 $ 1,000 $ 1,000 0%
15 -00 Education Tuition $ - $ - $ 4,000 $ 350 $ 1,000 $ 276 _ $ 1,000 0%
Accreditation u $ 10,000 100%
Sub Total $ 16,000 $ 8,593 $ 15,200 $ 6,174 $ 14,000 $ 13,976 $ 29,500 48%
Building & Maintenance
43 -10 Electrical Services _ $ 14,063 $ 14,755 $ 13,844 $ 15,132 $ 15,000 $ 15,000 _ $ 14,000 7%
44 -15 Building Lease $ 44,000 $ 43,848 $ 44,000 $ 44,000 $ 44,000 $ 44,000 $ 44,000 0%
46 -16 Building Maintenance $ 5,812 $ 5,812 $ 6,500 $ 6,626 $ 7,500 $ 7,500 $ 7,000 7%
62 -00 Buildings & Improvements _ $ 20,844 $ 20,844 $ 5,000 $ - $ 2,000 $ 2,000 $ 2,000 0%
45 -10 Liability /Property Ins $ 39,216 $ 30,016 $ 15,307 $ 10,700 $ 26,450 $ 26,450 $ 20,000 -14%
Sub Total $ 123,935 $ 115,275 $ 84,651 $ 76,458 $ 94,950 $ 94,950 $ 87,000 -8%
Slaw `rrF
•
Account FY02 -03 FY03 -04 _ FY04 -05 _ FY 05 - 06 % of
# Line Item Budget Actual Budget Actual Budget Estimated _ Est Budget FY04 -05
Vehicle & Maintenance
44 -13 Fleet Financing $ 3,096 $ 3,092 $ 8,096 $ 8,325 $ 4,000 $ 4,000 $ 4,000 0%
45 -19 Vehicle Insurance $ 1,922 $ 1,922 $ 2,000 $ 2,000 $ 4,000 $ 4,000 $ 4,000 0%
46 -12 Vehicle Maintenance $ 2,300 $ 1,101 $ 1,750 $ 692 $ 6,200 $ 6,200 $ 3,200 - 48%
46-15 Vehicle Maint/Repair $ 900 $ - $ - $ 415 $ 4,500 $ 4,500 $ 1,000 78%
52 -10 Gas, Diesel, Oil, & Grease $ 1,500 $ 805 $ 1,500 $ 878 $ 4,000 $ 4,000 $ 4,000 0%
Sub Total $ 9,718 $ 6,920 $ 13,346 $ 12,310 $ 22,700 $ 22,700 $ 16,200 -29%
Communication Services
41 - 00 Communication Services $ 102,044 $ 108,474 $ 152,368 $ 144,755 $ 155,000 $ 165,000 $ 155,000 - 6%
Sub Total $ 102,044 $ 108,474 $ 152,368 $ 144,755 $ 155,000 $ 165,000 $ 155,000 -
Computers & Maintenance
49 -02 Computer Software $ 180,656 $ 162,755 $ 156,000 $ 67,385 $ 105,000 $ 62,000 $ 50,000 - 52%
46 -36 Software Maintenance $ 53,580 $ 53,579 $ 174,000 $ 152,653 $ 150,000 $ 254,000 $ 230,000 35%
49 -16 Computer Hardware $ 14,680 $ 14,107 $ 15,970 $ 13,606 $ 75,000 $ 68,000 _ $ 25,000 - 67%
Sub Total $ 248,916 $ 230,441 $ 345,970 $ 233,644 $ 330,000 $ 384,000 $ 305,000 - 8%
Equipment
64 -00 Machinery & Equipment $ 12,320 $ 6,029 $ 12,000 $ 6,800 $ 5,200 $ - $ 5,000 - 4%
64 -06 Communication Equipment $ 15,104 $ 12,112 $ 26,271 $ 7,372 $ 15,000 $ - $ 7,500 - 50%
64 -15 ADP Equipment $ 69,429 $ 34,652 $ 37,350 $ 24,765 $ 35,000 $ 35,000 _ $ 65,000 46%
46 -10 General Equip. Maint. $ 41,207 $ 7,100 $ 15,000 $ 9,957 $ 20,000 $ 20,000 $ 18,000 - 10%
Sub Total $ 138,060 $ 59,893 $ 90,621 $ 48,894 $ 75,200 $ 55,000 $ 95,500 21%
Operating Cost ,
51 -00 Office Supplies $ 5,029 $ 4,381 $ 17,000 $ 6,921 $ 13,490 $ • 16,000 $ 10,000 - 26%
52 -00 Other Operating supplies $ 33,940 $ 17,632 $ 26,250 $ 22,037 $ 10,000 $ 10,000 _ $ 10,000 0%
52 -15 Postal Service $ 700 $ 95 $ 750 _ $ 84 $ 500 $ 200 _ $ 500 0%
47 -00 Printing and Bidning $ 3,300 $ 3,300 $ 2,000 - 30%
49 - 01 Advertising $ 1,000 $ 1,000 $ 1,000 0%
Sub Total $ 39,669 $ 22,108 $ 44,000 $ 29,042 $ 28,290 $ 30,500 v $ 23,500 -31%
Account FY02 -03 FY03 -04 FY04 -05 _ FY 05 - 0€ % of
# Line Item Budget Actual Budget Actual Budget Estimated _ Est Budget FY04 -05
Professional Development _
54 -00 Dues & Membership _ $ 1,000 $ 410 $ 2,500 $ 515 $ 3,000 $ 3,000 _ $ 3,000 0%
54 -01 Books & Subscriptions $ 125 $ - $ 2,500 $ 1,921 $ 2,500 $ 4,260 $ 2,500 0%
Sub Total $ 1,125 $ 410 $ 5,000 $ 2,437 $ 5,500 $ 7,260 ^ $ 5,500 0%
Total $ 1,835,626 $ 1,604,673 $ 2,217,866 $ 1,900,131 $ 2,344,827 $ 2,354,161 _ $ 2,620,329 10%
40 1.0* Nixie
REGIONAL PUBLIC SAFETY COMMUNICATION
CENTER
STRAT Ii ;GIC PLANNING
SKSSION
'
VISION, MISSION STATEMENT, GOALS AND
OBJECTIVES
DRAFT
Now
STRATI - PLANNING S KSSION
VISION, MISSION STATEMENT, GOALS AND OBJECTIVES •
DRAFT
VISION
The Regional Communication Center is a state -of -the -art, full service, public service
safety provider. We are committed to exceeding customer community expectations by
optimizing technology and standardizing operations in a spirit of cooperation.
MISSION STATEMENT
The Regional Communication Center provides the highest level of Police, Fire, and EMS
to the southeast region of Volusia County. This is accomplished through a state -of- the -art, •
interoperable communications center, staffed by highly trained and dedicated employees. All
participating members ensuring uniform and effective operations cooperatively govern the
agency. To fulfill our mission we emphasize the need for each employee to ensure the public
confidence in our organization through prompt courteous and professional service
GOALS:
Now
(I do not have the actual statements, but these are the categories)
1) Personnel
2) Training
3) Quality Improvement
4) Communication
5) Resource development and Management
6) Technology
7) Disaster /Contingency
2
OBJECTIVES
These are in order of allocated blue dots
Priority One
• Establish appropriate staffing levels to meet service needs /demands (17)
• Design and implement a training program that meets or exceeds industry standards
for each function /position i.e. new Hire, on the job training, professional
development (17)
• Address and correct current deficiencies with hardware and software (14)
• Develop disaster plan for RCC in conjunction with member agen cies (13)
Priority Two
• Continue planning for stand alone state -of- the -art, expandable communications
center (12)
• Establish a continuous operation plan / back up system (11)
• Develop process efficiently meet IT needs, demands, and expansion of system- -
staffing (10)
loirr
• Develop formal process to effect change (10)
Remaining
• Establish and maintain best practices standard operating procedures (8)
• Establish quality assurance program - benchmarks (8)
• Establish c p broker /agent /point of contact /co -op (8)
• Develop and test IT disaster plan in conjunction with member agencies (8)
• Develop preventative maintenance and replacement schedule (8)
• Prepare and distribute annual report (7)
• Develop assessment surveys for partners and customers (6)
• Develop hiring process that includes criteria and standards —job descriptions (4)
• Establish career paths within the organization (4)
3
• Establish guidelines and scope of authority for user groups (3)
• Develop RCC websitc for external and internal communication— Intranet & Internet
(2)
• Produce a public information packet for RCC (2)
• Seek appropriate national accreditation (2)
• Evaluate cost effectiveness (2)
• Identify alternative revenue sources (2)
• Establish an employee management committee (1)
• Conduct periodic review and evaluation of available software (1)
• Coordinate training program among agencies for new hires and on going, u7
communications issues —point of contact (1)
• Establish process for evaluating impact of expansion —new partners (1)
• Develop an employee recognition /incentive program (0)
r • Develop public education program (0)
• Maintain standards that assure compliance with accreditation requirements of partner
agencies (0)
• Explore establishment of transition process for new customers (0)
Draft compiled by TC Ihnken and distributed via email to STS list on 05 -11 -05
4
Emergency Technologies, Inc.
7200 Stonehenge Dr.
Suite 308 i nvOi ce
Now Raleigh, NC 27613 -1620
Date Invoice #
3/17/2005 2004166A
Bill To Ship To
Ms. Kim Hare Mr. David Bubb
Communications Interlocal Agency Communications Interlocal Agency
1395 Dunlawton Ave. 1395 Dunlawton Ave.
Port Orange, FL 32129 Port Orange, FL 32129
I Vendor Number Contract Number
Customer Contact Jeff Lariscy
(386) 424 - 2451 Due Date P.O. No. Terms
jlariscy @cityofedgewater.org
4/16/2005 44080 Net 30
Quantity Description Rate Amount
1 Annual Maintenance and Support for Visual Fire, this covers 24,703.00 24 703.00
the period from April 29, 2005 to April 28, 2006.
Nilsw
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For invoice questions, call 800- 485 -0202 ext 224. Total
$24,703.00 i t