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11-03-2005 COMMUNICATIONS INTERLOCAL AGENCY - GOVERNING BOARD NOVEMBER 3, 2005 — MEETING MINUTES The November meeting was held pursuant to public notice at the City of Port Orange, City Council Chambers, 1000 City Center Circle, Port Orange, Florida on November 3, 2005. Chairman Donald Schmidt called the meeting to order at 10:01 a.m. A roll call was held with Mayors Schmidt, Vandergrifft and Green in attendance. Also present was Board Counsel Ann Margaret Emery, New Smyrna Beach City Manager Frank Roberts and Port Orange City Manager Kenneth Parker. The Chairman called for all to rise for the pledge of allegiance. The regular minutes of the September meeting were reviewed and accepted with unanimous approval by the Board. There were no public comments or correspondence. Under Governing Board Members, City Managers and Customer Agency Chiefs, Mayor Green stated that the joint participation in Long Beach was a learning experience. He didn't believe that the cities are thoroughly prepared for a disaster of that magnitude. Mayor Green also questioned whether there were any positions open in the cities that could be filled by displaced and currently unemployed employees of Long Beach, especially in the Fire and Police fields. Under Committee and Project Reports, the Finance and Budget Report was presented to the Board as prepared by John Shelley, Port Orange Finance Director. The report showed that the Center is operating under favorable budget conditions. A motion was made by Mayor Green to approve and accept the Finance and Budget Report with a second motion made by Mayor Vandergrifft, for unanimous approval of the Finance and Budget Report. Under the Director's report, Mr. Bubb presented the monthly statistics for the month of October. CaII volumes are on a par with this time of year. Director Bubb also stated that six (6) new employees have been recruited by RCC and will begin the training program on Monday. Director Bubb also presented to the Board the need to consider replacement of the servers currently in use at RCC. These servers are now without warranty, and RCC is looking for potential replacement with some of the FY05 carryover funds. w There was no Attorney's report. There was no Unfinished Business. Under New Business Director Bubb presented the quote from HP to continue with the replacement program for the purchase of laptop computers in the agencies police and fire vehicles. The quote for $66,591.00 is for a total of 49 new laptops. Mayor Green made a motion to approve the purchase of the laptops, with a second motion from Mayor Vandergrifft. The Governing Board approved the approval for purchase of 49 laptop computers, at a cost of $66,591.00 unanimously. Item 2, under New Business, was the request to replace eight (8) CAD Workstations at a cost of $13,536.08 from HP. The CAD stations have been operational for 24/7 since the beginning of RCC. This was a budgeted item for FY2006. Mayor Vandergrifft made a motion to approve the purchase, with a second from Mayor Green. The vote was unanimous to replace the CAD stations at the cost of $13,536.08 from HP. Under Item 3 on the Agenda, was the request to purchase four (4) mobile licenses for New Smyrna Beach Police Department at the cost of $15,182.24 from OSSI. Mayor Vandergrifft made the motion to approve the purchase of four (4) mobile licenses, with a second from Mayor Green, for unanimous approval to purchase four mobile licenses. There were no summary comments. The next meeting has been scheduled for January 12, 2006 at 9:00 a.m. in the Port Orange City Council Chambers. The meeting warned at 10:27 a.m. Approved/by the Board on Mar A, 2006. By Allen Green, Chairman e °Rr The City of Port Orange FINANCE DEPARTMENT m *rrr 1867 OR1 Memorandum To: Board of Directors — nsolidated Dispatch From: John A. Shelley, Fine e Director Subject: Finance Report for C solidated Dispatch- Period ending September 2005 Date: October 13, 2005 For the twelve months ending September 30, 2005, prior to any fiscal year -end adjustments, total billing and collections from the various Cities amount to $2,078,696. Operating expenditures for the same time period amount to $2,190,726. These actual receipt disbursements compare favorably to expected budgetary activities. Please see the attached detail of the revenues and expenditures for the month of September 2005. Should you have any questions regarding this memorandum or its attachments, please y..• contact me. cc: Kenneth W. Parker, City Manager David Bubb, Director of Communication Interlocal Dispatch *law =REPARED 10/07/2005, 11:06:10 CITY OF PORT ORANGE PAGE 1.15 ROGRAM: GM259L REVENUE REPORT 100% OF YEAR LAPSED ACCOUNTING PERIOD 12/2005 :Ii Y OF PORT ORANGE AS OF 09/30/2005 FUND 632 CONSOLIDATED DISPATCH ACCOUNT ********** CURRENT ********** ******** YEAR-TO-DATE ******** ANNUAL UNREALIZED ACCOUNT DESCRIPTION ESTIMATED ACTUAL %REV ESTIMATED ACTUAL %REV ESTIMATE BALANCE 330 INTER GOVERNMENTAL 331 FEDERAL GRANTS 51 00 FEMA GRANT 0 .00 0 . 00 0 .00 331 ** - FEDERAL GRANTS 0 .00 0 .00 0 .00 334 STATE GRANTS 25 00 2004 HURRICANES 0 .00 0 . 00 0 .00 334 ** STATE GRANTS 0 .00 0 .00 0 .00 335 STATE SHARED REVENUES 27 00 PORT ORANGE 109,570 449.20 1,217,167 860,494.49 71 1,217,167 356,672.51 27 10 DIRECT BILLED REVENUE 0 6,831.04 0 95,704.13 0 95,704.13- 27 * PORT ORANGE 109,570 7,280.24 7 1,217,167 956,198.62 79 1,217,167 260,966.36 28 00 EDGEWATER 77,739 234.81 381,825 423,089.99 48 881,825 458,735.01 28 10 DIRECT BILLED REVENUE 0 2.485. 41 0 56, 032. 62 0 56, 032. 62- 28 * EDGEWATER 77,739 2,720.22 4 861,825 479,122.61 5 4 861.825 402,702.39 29 00 NEW SMYRNA BEACH 61,710 336.90 1 667,297 533, 663. 88 80 667,297 133,613.12 29 10 DIRECT BILLED REVENUE 0 - 4, 368. 41 0 - 99,381.36 0 99,381.36- 29 * NEW SMYRNA BEACH 61,710 4,705.31 6 667,297 633,065.24 95 667,297 34,231.76 - 30 00 PONCE INLET, TOWN (38 1, 000 .00 12,000 4,000.00 33 12,000 6,000.00 335 ** STATE SHARED REVENUES 250,019 14,705.77 6 2,778,289 2,072,066.47 75 2,776,269 705,902.53 330 *** INTER GOVERNMENTAL 250,019 14,705.77 6 2,778,289 2,072,086.47 75 2,778,269 705,902.53 360 MISC REVENUE 361 v INTEREST EARNINGS 10 00 INTEREST ON INVESTMENTS 0 1,165.09- 0 5, 640. 53 0 5, 640. 53 - 361 ** INTEREST EARNINGS 0 1,165.69 0 5, 640. 53 0 5,640.53 364 SALE OF FIXED ASSETS 49 00 GAIN/(LOSS) ON SALE F/A 0 . 00 0 . 00 0 .00 364 ** SALE OF FIXED ASSETS 0 .00 0 .00 , 0 .00 369 OTHER MISC REVENUE 90 00 MISC REVENUE 0 95.60 0 669.45 0 669.45- 369 ** OTHER MSC REVENUE 0 95.60 0 669. 45 0 61,9. 45- 340 *** MISC REVENUE 0 1,070.29- 0 6,309.99 0 6,309.98- 300 NON REVENUES 381 INTERFUND TRANSFER 16 00 TRANSFER FROM 001 0 .00 0 . 00 0 . 00 *oorp. 'Imo . 44$0 0 . . ` "nsp^Reo 10/07/2005. 11:06:10 CITY OF PORT ORANGE PAGE 116 "noGnAm: cm259L REVENUE REPORT 100% YEAR LAPSED ACCOUNTING PERIOD 12/2005 zTY OF PORT ORANGE AS OF 09/30/2005 =umo 632 CONSOLIDATED DISPATCH smT r� ANNUAL UNREALIZED ********** ounn ********** ******** YEAR-TO-DATE ******** Zso ACCOUNT DESCRIPTION ESTIMATED ACTUAL %REV ESTIMATED ACTUAL %nEv ESTIMATE BALANCE -------------------------------------------------------- - - ------- - - - 330 NON REVENUES 3o1 INTERFUND TRANSFER 20 00 TRANS W/C PERSONAL SER 0 . 00 0 00 0 oo 381 ** INTERFUND TRANSFER 0 oo 0 oo 0 oo 389 OTHER NON REVENUE 10 00 APPROPRIATED FUND DAL 0 00 0 00 0 oo 369 ** OTHER NON REVENUE 0 oo 0 oo 0 oo 330 *** NON REVENUES 0 oo 0 .00 0 .00 FUND TOTAL CONSOLIDATED DISPATCH 250.019 13,635. 48 6 2,778,289 2.oro.69a. 43 75 2.778.2E9 699. op2. 5m • . '(17_Ff 1U/U//.00 V:,-2171:4U DEVAIL BUDGET REPORT PAGE 140 'Z OOR AM : GM 267" 100% OF YEW WSED ACCOUNTING PER 12/2005 LTV OF PORT 41001rGE Salle *40 --- JND 632 CONSOLIDATED DISPATCH DEPT/DIV 3200 POLICE/ ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. JB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT 20 PUBLIC SAFTEY 21 LAW ENFORCEMENT 12 SALARIES AND WAGES 12 00 SALARIES AND WAGES 86000 153628.20 179 1101890 1096940.12 100 .00 1101890 4949.88 100 12 ** SALARIES AND WAGES 86000 153628.20 179 1101890 1096940.12 100 .00 1101090 4949.88 100' 14 OVERTIME 14 00 OVERTIME 19708 13537.81 69 145000 139226.04 96 .00 145000 5773.96 96 14 ** OVERTIME 19708 13537.91 69 145000 139226.04 96 .00 145000 773.96 96 15 EDUCATION TUITION 15 10 CERTIFICATION/LICENSES 87 .00 0 1000 .00 0 .00 1000 1000.00 0 15 11 PHYSICAL EXAMS 87 .00 0 1000 220.00 22 .00 1000 780.00 22 15 ** EDUCATION TUITION 174 .00 0 2000 220.00 TT .00 2000 1780.00 11 21 FICA TAXES 21 00 FICA TAXES 7347 9996.94 136 88120 90050.64 102 .00 88120 -1930.64- 102 21 ** FICA TAXES 7347 9996.94 136 88120 90050.64 102 .00 88120 1930.64- 102 ...,, ._ J., RETIREMENT CONTRIBUTIONS 22 00 RETIREMENT CONTRIBUTIONS 11529 9238.12 80 138227 104678.09 76 .00 138227 33548.91 76 22 ** RETIREMENT CONTRIBUTIONS 11529 9238.12 80 138227 104678.09 76 .00 138227 33548.91 76 4 23 HEALTH INSURANCE =.,., 23 00 HEALTH INSURANCE 13337 12395.50 93 160000 155976.30 98 .00 160000 4023.70 98 23 01 DISABILITY INSURANCE 1003 553.36 55 6000 5702.50 95 .00 6000 297.50 95 23 ** HEALTH INSURANCE 14340 12948.96 90 166000 161678.90 97 .00 166000 4321.20 97 24 WORKERS COMPENSATION 24 00 WORKERS COMPENSATION 2007 605.27 30 14500 15165.82 105 .00 14500 665.82- 105 24 ** WORKERS COMPENSATION 2007 605.27 30 14500 15165.82 105 .00 14500 665.82- 105 25 UNEMPLOYMENT COMP 25 00 UNEMPLOYMENT COMP 426 .00 0 3000 94.08 3 .00 3000 2905.92 3 25 ** UNEMPLOYMENT COMP 426 .00 0 3000 94.08 3 .00 3000 2905.92 3 31 PROFESSIONAL SERVICES 31 13 OTHER PROF. SERVICES 4468 561.95 13 75700 35668.44 47 .00 75700 40031.56 47 31 16 AUDIT FEE 1/4 174 .00 0 2000 .00 0 .00 2000 2000.00 0 31 ** PROFESSIONAL SERVICES 4642 561.95 12 77700 35668.44 46 .00 77700 42031.56 46 34 OTHER CONTRACT SERVICE 34 17 EAP PROGRAM 125 .00 0 1500 1016.95 68 .00 1500 483.05 68 34 ** OTHER CONTRACT SERVICE 125 .00 0 1500 1016.95 68 .00 1500 483.05 68 40 TRAVEL PER DIEM 40 00 TRAVEL PER DIEM 674 .00 0 8000 6459.09 _ 81 .00 8000 1540.91 81 40 10 EMPLOYEE TRAINING 363 .00 0 4200 625.90 15 .00 4200 3574.10 15 40 ** TRAVEL PER DIEM 1037 .00 0 12200 7084.99 58 .00 12200 5115.01 58 41 COMMUNICATION SERVICES 41 00 COMMUNICATION SERVICES 32924 17876.13 54 195000 193412.06 99 .00 195000 1587.94 99 41 ** COMMUNICATION SERVICES 32924 17876.13 54 195000 193412.06 99 .00 195000 1587.94 99 El 10/07 " - ' , Ot', '?: 21D: 4E1 DETAIL_ •UE REPORT PAGL 141 tlIGIRAI G41267 100% OF YEAf \PSED ACCOUNTING PER' 12/2005 ETY OF PORT 0')E. *4111111? V110 -------- - _ JND 632 CONSOLIDATED DISPATCH DEPT/DIV 3200 POLICE/ . 5 , ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. % JB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. • BUDGET BALANCE BDGT 20 PUBLIC SAFTEY 21 LAW ENFORCEMENT 43 UTILITY SERVICES 43 10 ELECTRICAL SERVICES 1250 1743.07 139 15000 13757.84 92 .00 15000 1242.16 92 43 ** UTILITY SERVICES 1250 1743.07 139 15000 13757.84 92 .00 15000 1242.16 92 44 RENTALS & LEASES 44 13 FLEET FINANCING 337 .00 0 4000 .00 0 .00 4000 4000.00 0 44 15 BUILDING LEASE 3674 4208.34 115 44000 46708.39 106 .00 44000 2708.39- 106 44 ** RENTALS & LEASES 4011 4208.34 105 48000 46708.39 97 .00 48000 1291.61 97 45 INSURANCE 45 10 COMMERCIAL POLICY INS 2206 .00 0 26450 16847.00 64 .00 26450 9603.00 64 45 16 WORKERS COMP INSURANCE 141- 605.27- 429 1900 6946.82- 366- .00 1900 8846.82 386- 45 19 VEHICLE INSURANCE 337 .00 0 4000 .00 0 .00 4000 4000.00 0 45 ** INSURANCE 2402 605.27- 25- 32350 9900.18 31 .00 32350 22449.82 31 46 REPAIR & MAINT. SERVICES 46 10 GENERAL EQUIP MAINT 1737 688.40 40 20435 4130.40 20 .00 20435 16304.60 20 46 12 VEH MAINT MTHLY TRANSFER 1366 788.55 58 8200 7831.38 96 .00 8200 368.62 96 46 15 VEHICLE MAINT. LABOR 87 .00 0 1000 .00 0 .00 1000 1000.00 0 46 16 BUILDING MAINT 199 .00 0 4500 4333.36 96 .00 4500 166.64 96 46 36 SOFTWARE MAINTENANCE 18750 .00 0 175000 172940.50 99 .00 175000 2059.50 99 46 ** REPAIR 3r. MAINT. SERVICES 22139 1476.95 7 209135 189235.64 91 .00 209135 19899!36 91 47 PRINTING • BINDING 47 00 PRINTING & BINDING 275 .00 0 3300 .00 0 .00 3300 3300.00 0 47 ** PRINTING & BINDING 275 .00 0 3300 .00 0 .00 3300 3300.00 0 49 OTHER CHARGES 49 01 ADVERTISING 87 337.85 388 1000 682.31 68 .00 1000 317.69 68 49 02 COMPUTER SOFTWARE 2798 .00 0 79995 40655.00 51 .00 79995 39340.00 51 49 16 COMPUTER HARDWARE 1750- 3073.11 176- 35000 14075.59 40 .00 35000 20924.41 40 49 17 EMPLOYEE COMPUTER PURCHAS 0 1171.49 0 0 .00 0 .00 0 .00 0 49 ** OTHER CHARGES , 1135 4582.45 404 115995 55412.90 48 .00 115995 60582.10 48 • • 51 OFFICE SUPPLIES 51 00 OFFICE SUPPLIES 1570 .00 0 13490 10173.40 75 .00 13490 3316.60 75 51 ** OFFICE SUPPLIES 1570 .00 0 13490 10173.40 75 .00 13490 3316.60 75 52 OTHER OPERATING SUPPLIES 52 00 OTHER OPERATING SUPPLIES 1632 1124.51 69 12897 11676.12 91 .00 12897 1220.88 91 52 10 GAS,DIESEL,OIL,& GREASE 337 310.02 92 4000 2072.70 52 .00 4000 1927.30 52 52 12 UNIFORMS 424 .00 0 5000 3298.410 66 .00 5000 1702.00 66' 52 15 POSTAL SERVICE 49 4.29 9 500 78.66 16 .00 500 421.34 16 52 ** OTHER OPERATING SUPPLIES 2442 1439.82 59 22397 17125.48 77 .00 22397 5271.52 77 - 54 DUES & MEMBERSHIP 54 00 DUES & MEMBERSHIP 250 .00 0 3000 1005.00 34 .00 3000 1995.00 34 54 01 BOOKS 5 SUBSCRIPTIONS 2:12 .00 0 2500 2484.00 99 . 00 2500 16. 00 99 54 ** DUES & MEMBERSHIP 462 .00 0 5500 3489.00 63 .00 5500 2011.00 63 62 BUILDINGS AND IMPR. TO 62 00 BUILDINGS AND IMPR. TO 174 .00 0 2000 .00 0 .00 2000 2000.00 0 EPARED 10/07 '05, ;'::2.8:"1.8 DETAIL BUDGF REPORT PAGE 142 liGRAM: GM267ii 100% OF YEA 06E0 ACCOUNTING PER 12/2005 :TY OF PORT OMmvjE *1111/ *VW -- ----- - JND 632 CONSOLIDATED DISPATCH DEPT/DIV 3200 POLICE/ ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. 7. JO SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL XEXP ENCUMBR. BUDGET BALANCE BDGT 20 PUBLIC SAFTEY Di LAW ENFORCEMENT 62 BUILDINGS AND IMPR. TO 62 ** BUILDINGS AND IMPR. TO 174 .00 0 2000 .00 0 .00 2000 2000.00 0 63 IMP. OTHER THAN BLDGS 63 99 FIXED ASSET TRANSFERS 0 1050.01- 0 0 81672.01- 0 . 00 0 81672.01 0 63 ** IMP. OTHER THAN BLDGS 0 1050.01- 0 0 81672.01- 0 . 00 0 81672.01 0 64 MACH & EQUIPMENT 64 00 MACH & EQUIPMENT 437 .00 0 5200 00 0 .00 5200 5200.00 0 64 06 COMMUNICATION EQUIP 2855 .00 0 26241 11236.00 43 .00 26241 15005.00 43 64 15 ADP EQUIPMENT 10924 .00 0 75000 70436.01 94 .00 75000 4563.99 94 64 ** MACH & EQUIPMENT 14216 .00 0 106441 81672.01 77 .00 106441 24768.99 77 99 OTHER NON-OPERATIONS 99 02 DEPRECIATION EXPENSE 0 313.21- 0 0 313.21- 0 .00 0 -- 313. 21 0 99 10 CONTINGENCY 19830 .00 0 259544 .00 0 .00 259544 259544.00 0 99 ** OTHER NON-OPERATIONS 19830 313.21- 2- 259544 313.21- 0 .00 259544 259857.21 0 21 ** ** LAW ENFORCEMENT 250165 229874.42 92 2778289 2190725.65 79 .00 2778289 587563.35 79 20 ** ** PUBLIC SAFTEY 250165 229874.42 92 2778289 2190725.65 79 .00 2778289 587563 35 79 4 •IV 3200 TOTAL ******* POLICE 250165 229874.42 92 2778289 2190725.65 79 .00 2778289 587563.35 79 EPT 32 TOTAL ******* POLICE 250165 229874.42 92 2778289 2190725.65 79 .00 2778289 587563.35 79 'UND 632 TOTAL ********* CONSOLIDATED DISPATCH 250:165 229874.42 92 2778289 2190725.65 79 .00 2778289 587563.35 79 Now *roe '400 Regional Public Safety Communication Center Monthly Summary Of Services 2005 Computer Generated IMIS Report Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Total YTD "E "mergency 911 Calls 3,106 2,988 3,557 3,318 3,460 3,465 3,578 3,415 2,974 3,268 33,129 Total Abandoned 911 Calls 112 131 181 113 248 251 276 206 200 235 1,953 Non Emergency Inbound 10,689 9,940 11,934 11,248 11,558 11,284 11,790 12,114 10,943 11,377 112,877 Total Inbd Telephone calls 13,795 12,928 15,491 14,566 15,018 14,749 15,368 15,529 13,917 14,645 146,006 % E -911 Calls of Total Inbd Calls 22.5% 23.1 % 23.0% 22.8% 23.0% 23.5% 23.3% 22.0% 21.4% 22.3% 22.69% % E -911 Calls Abandoned 3.6% 4.4% 5.1% 3.4% 7.2% 7.2% 7.7% 6.0% 6.7% 7.2% 5.90% Non "E" Otbd 6,713 5,986 7,088 6,232 6,950 6,874 7,196 6,890 6,193 6,759 66,881 Total Telephone Items 20,508 18,914 22,579 20,798 21,968 21,623 22,564 22,419 20,110 21,404 212,887 RCC Internal Hand Count Total "E" By City (landline calls) Port Orange 781 699 835 804 836 749 741 703 607 721 7,476 New Smyrna Beach 385 417 530 507 465 460 440 419 370 400 4,393 Edgewater 286 265 299 297 288 313 240 276 280 251 2,795 Ponce FR 17 17 16 15 14 15 10 12 8 10 134 Total Wireless Calls 1,511 1,448 1,800 1,630 1,853 1,789 1,847 1,972 1,627 1,800 17,277 Events per Municipality Port Orange Fire 610 615 699 657 607 631 633 638 542 614 6,246 Police 6,071 5,466 6,309 6,878 6,614 6,705 6,227 6,449 6,477 6,507 63,703 New Smyrna Beach Fire 326 320 399 347 326 322 361 369 321 401 3,492 Police 4,921 4,495 5,135 5,137 5,378 4,653 5,052 4,614 4,655 4,614 48,654 Edgewater Fire 243 229 265 250 231 266 236 228 224 229 2,401 Police 2,664 2,423 2,716 2,522 2,847 2,500 2,891 2,793 2,770 2,870 26,996 Ponce Inlet Fire 32 38 45 32 38 40 36 40 55 49 405 FD Total Events 1,211 1,202 1,408 1,286 1,202 1,259 1,266 1,275 1,142 1,293 12,544 PD Total Events 13,656 12384 14160 14537 14839 13,858 14,170 13,856 13,902 13,991 139,353 Total Event Process 14,867 13,586 15,568 15,823 16,041 15,117 15,436 15,131 15,044 15,284 151,897 Page 1 of 2 � ONLINE PRICE QUOTATION Please order from the Following and include a copy of this quote with the order The Above Items should be ordered from HEWLETT PACKARD As noted below Quoted By JBT & Associates, OID# 5681600001 Vendor: hewlett Packard Company AFT: 0/E Public Sector Dealer or Record, JBT 5681600001 10810 Farnam Dr. Omaha, NE 68154 Tax ID# 941081436 Fax to: (800) 825 -2329 Fax Copies to 386- 304 -0851 Quote Number: 740175 Quote Name: PO -6120 Today's Date : 10/6/2005 10:35:08 Quote Created Date : 10/6/2005 10:34:00 PM PM Created By: Contract: FL - INFORMATION TECHNOLOGY HARDWARE (250 -000- ' 'awkinsJ ©jbtonline.com 03 -1) Pr oduct availability and product discontinuation are subject to change without notice. The prices in this quotation are valid for 30 days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. items /description part no unit price qty ext price -Smart Buy- HP Compaq Business Base $1,149.00 49 $56,301.00 Notebook nc6120 PZ121 UA #ABA $350 instant savings! HP Compaq Business Notebook nc6120 PZ121 UA #ABA Microsoft® Windows® XP Professional Included Intel® Pentium® M 740 processor (1.73GHz, Included 2MB L2 cache, 533MHz FSB) (Intel® CentrinoTM Mobile Technology) 15 -inch TFT XGA display Included 512MB 333MHz Shared DDR SDRAM (1 Included DIMM) 40GB Hard drive (5400 rpm) Included 24X DVD /CDRW (fixed) Included 56K modem Included integrated 10/100/1000 NIC Included Cell Ii -ion battery Included ' Intel® Pro Wireless 2200BG Included Network Connection (802.11 bg) Touchpad with Scroll Zone Included file: / /C:\Documents and Settings\HawkinsJ \Local Settings \Temporary Internet Files \OLK604A \6120 -10... 10/12/2005 Page 2 of 2 3 Year WorrdWide Limited Warranty Included Open rviarket Item ..___.._....... _.... N Auto /Truck Adapter DC303B $58.00 49 $2,842.00 dW Auto /Truck Adapter 9x5 Pickup and Return Service with U4428E $152.00 49 $7,448.00 Accidental Damage Protection Service, 3 years - Electronic 9x5 Pickup and Return Service with Accidental Damage Protection Service, 3 years - Electronic Open Market Item SubTotal: $66,591.00 Total: $66,591.00 `rrr file: / /C:ADocuments and Settings\HawkinsJ \Local Settings \Temporary Internet Files \OLK604A \6120 -10... 10/12/2005 Page 1 of 2 Please order from the Following and include a copy of this quote with the orr'er The Above Items should be ordered from HEWLETT PACKARD As noted below Quoted By JBT & Associates, OID# 5681600001 dor: i Packard Company F.TT: 0/E Public Sector Dealer or Record, JBT 5681600001 /- , 1 j 10810 Farnam Dr. 9 ' Omaha, NE 68154 Tax ID# 941081436 Fax to: (800) 825 -2329 ; Fax Copies to 386 - 304 -0851 1iLi j' / � ' t_ l.. ONLINE PRICE QUOTATION Quote Number: 740258 Quote Name: PO -4200 Today's Date : 10/7/2005 8:29:38 Quote Created Date : 10/7/2005 8:28:57 AM AM Created By: Contract: FL - INFORMATION TECHNOLOGY HARDWARE (250-000 - HawkinsJ@jbtonline.com 03 -1) Product availability and product discontinuation are subject to change without notice. The prices in this quotation are valid for 30 days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. items /description part no unit price qty ext price HP Workstation xw4200 Microsoft® Base $1,458.01 8 $11,664.08 endows® Workstation xw4200 DU936AV Microsoft® Windows® XP Professional 32 -bit DY527AV #ABA Intel® Pentium® 4 3.40GHz/1 MB 800FSB PE984AV w /EM64T NVIDIA Quadro FX540 PCI -E PH789AV 1GB (2x512) DDR2 -533 ECC unb DY540AV 80GB SATA 1.5Gb /s 7200 (1st) DY546AV 48X CD -ROM DY571AV No Floppy Disk Kit DY570AV HP PS /2 Standard Keyboard DY577AV #ABA HP USB Optical Scroll Mouse DY581AV HP xw4200 Localization kit DY526AV #ABA Symantec Norton Antivirus 2004 (for Windows DY588AV #ABA 32 -bit only) 3/3/3 (parts /labor /next business day on -site) Included limited warranty HP 3 -Year, 4 -Hour 24x7 coverage (electronic) H7574E $234.00 8 $1,872.00 Open Market Item SubTotal: $13,536.08 Total: $13,536.08 file: / /C:\Documents and Settings\HawkinsJ \Local Settings \Temporary Internet Files \OLK604A \wx4200 -... 10/12/2005 Page 2 Nor HP Workstation xw4200 Microsoft® Windows® Base $1,458.01 8 $11 ,664.08 HP Workstation xw4200 DU936AV Microsoft® Windows® XP Professional 32 -bit DY527AV #ABA Intel® Pentium® 4 3.40GHz/1 MB 800FSB w /EM64T PE984AV NVIDIA Quadro FX540 PCI -E PH789AV 1GB (2x512) DDR2 -533 ECC unb DY540AV 80GB SATA 1.5Gb /s 7200 (1st) DY546AV 48X CD -ROM DY571AV No Floppy Disk Kit DY570AV HP PS /2 Standard Keyboard DY577AV #ABA HP USB Optical Scroll Mouse DY581AV HP xw4200 Localization kit DY526AV #ABA Symantec Norton Antivirus 2004 (for Windows 32 -bit DY588AV #ABA only) 3/3/3 (parts /labor /next business day on -site) limited Included warranty HP 3 -Year, 4 -Hour 24x7 coverage (electronic) H7574E $234.00 8 $1,872.00 Open Market Item SubTotal : $13,536.08 Total : $13,536.08 ' file: / /localhost /C: /Documents and Settings /tong /Local Settings /Temporary Internet Files /01L.I Qx4201B1( B'I' -5II- Page 1 *4140' Please order from the Following and include a copy of this quote with the order The Above Items should be ordered from HEWLETT PACKARD As noted below Quoted By JBT & Associates, OID# 5681600001 Vendor: Hewlett Packard Company ATT: 0/E Public Sector Dealer or Record, JBT 5681600001 10810 Farnam Dr Omaha, NE 68154 Tax ID# 941081436 Now Fax to: (800) 825 -2329 Fax Copies to 386- 304 -0851 ONLINE PRICE QUOTATION Quote Number: 740258 Quote Name: PO -4200 Today's Date : 10/7/ Quote Created Date : 10/7/2005 8:28:57 AM 2005 8:29:38 AM Created By: Contract: FL - INFORMATION TECHNOLOGY HARDWARE 250 - HawkinsJ ©jbtonline.com Product availability and product discontinuation are subject to change without notice. The prices in this quotation are valid for 30 days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. ''my items /description part no unit price qty ext price file: / /localhost /C: /Documents and Settings /tony /Local Settings /Temporary Internet Files /eilLI 05:43eig1 S75'1ht r SunGard OSSI 4000 OSSI Ct - High Point, NC 27265 - Phone: (336) 885 -0911 - Fax: (336) 885 -5329 - Email: tbracken @ossiusa.com llNNW Add -On Quote SUNGARD _ . Da te Quote # 1 Acct Mgr OSSI � � L 11 02/05 '1'QDBQ1438 IT ammy Bracken; � Quote Prepared For: I i Regional Public Safety Communications , j Center, FL i Jim Cox il 1395 Dunlawton Ave. {I Port Orange, FL 32129 Phone: 386 5 06 -5961 r Un P Part Number — , - �,,:.�,.. - — — Ltended 1 Annual i ----- i ., l Q Product Descri Price Maintenance � ----- - - - - -- Additional Mobile Clients 4 MCT CLIENT MCC CLIENT - DIGITAL DISPATCH $995.00 S3,980.00 5636.80 Workstation license for the application software for the mobile unit allows the unit to receive and transmit digital (silent) dispatching, car -to -car and car -to- console messaging, premises and call information, perform local, State and NCIC queries, and receive search information and mugshots from RMS. If the Customer is in a state that uses a mag -stripe system and wishes to utilize this functionality with MCI' the customer may order the reader from MagTek. The required MagTek 3 track reader has a part number of 21040113 and the contact information is as follows. Jason Deignan MagTck Inc. (800) 462 -4835 ext. 203 (419) 791 -1291 - Fax www.magtek.com 4 NICT - NLAP MCI' CLIENT - MAPS 5200.00 S800.00 $128.00 Provides the ability for officers to view maps, automatically display the location of a CAD event, and view multiple layers of the same map available in CAD. Maps also allow officers the ability to pin map mobile search results. This module is a prerequisite for SunGard OSSI's Automatic Vehicle Locator (AVI) Module. 4 MCT - MFR - OFF MFR CLIENT - BASE INCIDENT /OFFENSE $995.00 S3,980.00 $636.80 The Incident /Offence Module provides the ability for officers to enter Incident Reports, Supplement Reports and Field Contacts on the mobile unit. Officers can also perform basic IBR or UCR edits on Incident Reports. The Module provides a notes field in each Module (Incident, Supplements and Field Contacts) to capture narrative. 4 MCT - MFR - ACC MFR CLIENT - ACCIDENT REPORTING S500.00 S2,000.00 5320.00 Allows officers using SunGard OSSI's Mobile product to prepare traffic crash reports in the field. Accident diagram capability may be added by purchasing Sungard OSSI's crash wizard and Mcrosoft Visio. 4 TI IP- AXIS -VIS03 Microsoft Visio 2003 Standard Edition 5155.56 5622.24 50.00 Visio 2003 Standard Edition for in -depth technical diagrams and drawings. Required as an interface to OSSI's Accident Module and Accident Wizard. NNW _. .....I 111 ! Extended annual I Qty I Part Number Product Desc Il Unit Pnce Price � �Iatntenance Li 4 MCT -MFR- CITATION MFR CLIENT - CITATION S500.00 S2,000.00 5320.00 The Citation Module allows officers using SunGard OSSI's Mobile product to capture data from the written state citation form. In some states, this Module does reproduce the state form arid can print in the car. 4 MCT- MFR - ARREST MFR CLIENT- ARREST S300.00 S1,200.00 $192.00 The Arrest Module allows officers using SunGard OSSI's Mobile product to capture data for SunGard OSSI's standard Arrest Module in RMS. In some states, this Module does reproduce the state form and can print in the car. 4 MCT AV -'L CLIENT MGT CLIENT - AVE $150.00 S600.00 $96.00 SunGard OSSI's Automatic Vehicle Locator (AVI) software for the mobile computer allows the user to have a "moving map display" in the vehicle and transmit their location back to CAD. CAD users are able to display and track vehicles equipped with SunGard OSSI's Total 1 U $15,182.24 1 $2,329.60, This quote is valid until 01/31/06 Should Customer terminate this agreement per the "Term of Contract" Section of the Contract and Agreement, the Customer agrees to pay, immediately upon termination, the remaining balance for all hardware, software, and services delivered prior to the termination date together with travel reimbursements, if any, related to the foregoing. All other terms and conditions of the Contract and Agreement shall remain in full force and effect. Notwithstanding any language in the Contract and Agreement to the contrary, the purchase of support services is NOT necessary for the continuation of Customers license. Regional Public Safety Communications Center, FL *tiro Signature Date Printed Name Payment Terms are as Follows: Maintenance Terms are as Follows: License Fees, Hardware, and Project Annual Maintenance is due one year after Management fees are due upon agreement delivery and annually thereafter. execution. Training, Installation, and Travel/Living expenses are due as incurred. �✓ 11/2/2005 09:45:07 'F SUNGARD' DB01438 Page 2 of 2 OSSI