02-21-2008 COMMUNICATIONS INTERLOCAL AGENCY - GOVERNING BOARD
February 21, 2008 — MONTHLY MEETING MINUTES
The February meeting was held pursuant to public notice at the City of Port Orange,
City Council Chambers, 1000 City Center Circle, Port Orange, Florida on February 21,
2008.
The meeting was called to order at 9:00 a.m.
A role was taken with Mayor Allen Green, Jack Grasty, Ted Cooper substituting for
Mayor Michael Thomas and Board Council Ann - Margret Emery present.
The regular minutes of the January meeting were reviewed and accepted with
unanimous approval by the Board.
There were no Public Comments or Correspondence.
There were no comments from Governing Board Members, City Managers and
Customer Agency Chiefs.
Under Committee and Projects Reports, the Director presented the Finance and Budget
Report as prepared by Port Orange Finance Director John Shelley. RCC is operating
New under budget by approximately $360,000 in expenditures. Chairman Green reminded
the Director that the budget should be held as tight as possible. Director Bubb affirmed
that we only spend money on what is necessary.
Under the Director's Report, Mr. Bubb presented the Services Report to the Board for
the month of January. The calls in January were a little lower than the call volume for
January 2007.
There was no Attorneys Report.
There was no Unfinished Business.
Under New Business, a vote was taken which resulted in Mayor Green continuing to
Chair all meetings, Jack Grasty serving as Vice Chairman and Mayor Thomas as
Secretary/Treasurer.
Also under New Business was a request to pay the annual software maintenance fees
to Emergency Technology in the amount of $25,440.09. Jack Grasty made the motion
to approve the payment, with a second from Ted Cooper with a unanimous vote to pay
the software maintenance fees from Emergency Technology.
There were no Summary Comments from the Governing Board Members.
*try
The next meeting of the Governing Board has been scheduled for March 20, 2008 at
9:00 a.m. in the Port Orange City Council Chambers.
The meeting was adjourned at 9:17 a.m.
Approv -. by th= Board on March 20, 2008
By - %- -)
Allen Green, Chairman
1
o' pC)RT o� The City of Port Orange
` U " FINANCE DEPARTMENT
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Memorandum
To: Board of Directors — Consolidated Dispatch
From: John A. Shelley, Fin Director
Subject: Finance Report for Consolidated Dispatch — Period ending February 2008
Date: March 18, 2008
We have now completed the first five months of the new fiscal year; however, audit procedures for
last year are still in process.
For the five months ending February 29, 2008, the total billing and collections from the various Cities
amount to $1,194,828. Operating expenditures for the same time period amount to $953,451.
Please see the attached detail of the revenues and expenditures for the five months ending February
fir,. 29, 2008. Please note, this past fiscal year end audit is nearing completion. The City should have
information to distribute to the respective Cities soon.
Should you have any questions regarding this memorandum or its attachments, please contact me.
Cc: Kenneth W. Parker, City Manager
David Bubb, Director of Communication Interlocal Dispatch
"inn
PROGRAM 259E ��,,,,,,,,/�I ,- ------------ "° REVENUE IKORT
CITY OF PORT ORANGE 42% OF YEAR LAPSED ACCOUNTING PERIOD 05/2008
AS OF 02/29/2008
FUND 632 CONSOLIDATED DISPATCH
ACCOUNT ** ******if-* CURRENT ********** *** **** YEAR -TO -DATE tf ** ** * ** ANNUAL -- - - - -- UNREALIZED -
ACCOUNT DESCRIPTIDN ESTIMATED ACTUAL %REV ESTIMATED ACTUAL %.REV ESTIMATE - - - BALANCE
330 INTER GOVERNMENTAL
331 FEDERAL GRANTS
331 ** FEDERAL GRANTS 0 00 0 00 0 00
334 STATE GRANTS
334 ** STATE GRANTS 0 00 0 00 0 00
335 STATE SHARED REVENUES
27 00 PORT ORANGE 81,170 00 -- - 405, 850- 493, 506. 14 122 - 974 - -- 4801
27 10 DIRECT BILL 1007.(MP /MS027 757 6, 276. 28- 829 3,785 27. 879. 23 737 - - 9,094- - - 111 - 765 - :23- - -
27 * PORT ORANGE 01,927 6,276.28 8 409,635 521/385.37 127 983, 142 - 461, 756. - 63 - -'
28 00 EDGEWATER 42, 430 00 212,150 259, 285. 80 122 - 509,162 - - 249A376: - - - -- -
28 10 DIRECT BILLED REVENUE 452 2,415.88 535 2,260 11,397 60 504 5,424- 5,973. 60-
26 ' s EDGEWATER 42,882 2,415.08 6 214,410 270, 683.40 126 514,586 - - 243,902 - . - 60 - T
29 00 NEW SMYRNA BEACH 60,878 00 - 304,390 368, 130.37 121 730,536 - 362; -63
29 10 DIRECT BILLED REVENUE 553 5,508.39 - 996 2,765 24, 639. 93 891 6, 637 - -- - ---- 18, - 002. - 93 -
29 * NEW SMYRNA BEACH 61,431 5,508.39 9 307,155 392, 770.30 128 737.173 - - 344,402.70
30 00 PONCE INLET, TOWN OF 621 277 50 45 - 3,105 1,116.30- 36 7. - 456 - - - -- - 6,339 70 -
31 10 DIRECT BILLED REVENUE 2,949 362.94 12 14,745 - - 8,263.32 - 56 - - 351389 27 125. 68 ,
335 ** STATE SHARED REVENUES 184,810 14, 840. 99 _ 8 449,050 1, 1 218. 69 126 2,277,746 - 1; 083, - 5 2 7 - 31
330 {rater INTER GOVERNMENTAL 189,810 14, 840. 99 8 949, 050 - 1,194,218.69- 126 2,277,746- 7 46- -- - - - - - 1- ,083,-527- 31
360 MISC REVENUE
361 INTEREST EARNINGS
10 00 INTEREST ON INVESTMENTS 0 147 47- -- 0 - 409_82 - - - 0 - 409. 82
361 ** INTEREST EARNINGS 0 147 47- 0 409.82 0- - - - 409:82 -
364 SALE OF FIXED ASSETS
364 ** SALE OF FIXED ASSETS 0 00 - - - 0 00 - 0 00
369 OTHER MISC REVENUE
90 00 RISC REVENUE 0 00 0- 199. 49 -- 0 199.49-
369 ** OTHER MISC REVENUE 0 00 0 -- 499.49 0 O - 19 49- -
360 **a< RISC REVENUE 0 147 47- 0 609.31 0 609:31-
_ ..
. __
380 NON REVENUES
391 INTERFUND TRANSFER
381 ** INTERFUND TRANSFER 0 - 00 - - -- -- 0 00 0 00 -
PROGRA°I h259L 1� � REVENUE iPORT ractist 11Y
42% OF YEAR LAPSED
CITY OF PORT ORANGE AS OF 02/29/2009
ACCOUNTING PERIOD 05/2008
FUND 632 CONSOLIDATED DISPATCH
ACCOUNT ******** CURRENT **** *** *** *** **** YEAR —TO— DATE•*** * **** - ANNUAL UNREALIZED P
ACCOUNT DESCRIPTION ESTIMATED ACTUAL -/.REV ESTIMATED ACTUAL %REV ESTIMATE _._-- BALANCE- _
380 NON REVENUES
381 INTERFUND TRANSFER
389 OTHER NON REVENUE
10 00 APPROPRIATED FUND BAL 2,707 00 . - - 13,535 00 32,491 32,491:00
389 ** OTHER NON REVENUE 2,707 00 13, 535 - - 00 32,491 --- 32, 491: - 00 - ' --
380 *** NON REVENUES 2,707 00 -13,535 00 32,491 -- -- 32, 491 - 00
FUND TOTAL CONSOLIDATED DISPATCH 192,517 14, 693. 52 -8 .- -- 962,585 1, 194, 828.00 124 :2) 1,115,409T00
P
PROGRAM: G71267L 42% OF YEA APSED ACCOUNT-ING PERIOD - -- _
CITY OF PORT ORANGE AS OF 02/29/2008
FUND 632 CONSOLIDATED DISPATCH DEPT /DIV 3200 POLICE/
DA ELE OBJ ACCOUNT *** stir* ***CURRENT * *** ** **** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. %
SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL- %EXP ENCUMBR. -- BUDGET -- BALANCE -- BDGT ,
520 PUBLIC SAFTEY
521 I_AW ENFORCEMENT
12 SALARIES AND WAGES - - -
12 00 SALARIES AND WAGES 83479 89394.83 107 417395- 431407 98 -103 -00 - -- 1001749- -- 570341. - 02 - -- - 43 -- --
12 ** SALARIES AND WAGES 83479 89394.83 107 417395 431407 98 103 00- 1'001749 570341.02 - 43' - -
14 OVERTIME
14 00 OVERTIME 14074 8024. 90 57 70370 57417 63 82 - - -- 00 - - - -- 168890 - 111472 - 37 -- 34
14 ** OVERTIME 14074 8024.90 57 70370 57417 63 82 00- 168890 111472.37 34 -
15 EDUCATION TUITION
15 10 CERTIFICATION1 /LICENSES 83 00 0 415 00 0 - - .00 - -- - - -•• -1000- -- -- 1000.- 00 - - 0 - -
15 11 PHYSICAL EXAMS 37 00 0 183 -- 350.00 191 90.00 - - 440 - 00 100 --
15 ** EDUCATION TUITION 120 00 0 598 350.00 59 90.00 1440 -- 1000:00 31 ;
21 FICA TAXES
21 00 FICA TAXES 8037 7228.71 90 40185 37000.32 92 00 - - -96446 -- 59445.68 38 -
21 ** FICA TAXES 8037 7228. 71 90 -40185 _ 37000. 32 92 - -• 00 -- - 96446 - - -- 59445. --- =<
22 RETIREMENT CONTRIBUTIONS
22 00 RETIREMENT CONTRIBUTIONS 10339 5715.15 55 51695 59860.94 116 00 124078•- 64217 06 -- 48 --
22 ** RETIREMENT CONTRIBUTIONS 10339 5715.15 55 51695 - -- 59860.94 116 - 00 - - 124078 6421T06 4B - - -- - i:
i.
23 HEALTH INSURANCE
23 00 HEALTH INSURANCE 17126 15578.72 91- - 85630 86141.67 101 00 - 205521 -- - 119379.33- -42'
23 01 DISABILITY INSURANCE 458 407.00_ 89 2290- 2205.80- 96 00 - -- 5500 - - - - -- 329420-- - -
23** HEALTH INSURANCE 17584 15985.78 91 87920 88347 47 101 -- 00- 211021- 122673.53 42
24 WORKERS COMPENSATION
24 00 WORKERS COMPENSATION 1315 589..71. _ 45 - - - -6575 -- - 17418.13 265 - - 00- - -- - 15782 - - - - 1 - 636- 13- -- 10 - -- --
24 ** WORKERS COMPENSATION 1315 589.71- 45 - 6575- 17418.13 265 00 15782 1636 13- 110
25 UNEMPLOYMENT COMP _ - - - - --
25 00 UNEMPLOYMENT COMP 821 .00 .0- ..._4105 2475.00 60 00 9856 ------- 7381:00--- 25 - - - --
25 ** UNEMPLOYMENT COMP 821 .00 0 4105 2475.-00- 60 - -- - 00 -- -- -- 9856 - - -- - -- 7381.-00 - -25 -.. - -r
-
26 EAP BENEFIT
26 00 EAP BENEFIT 101 83.20 82 - -505 -- 462. 80 92 00 --1214-------751.20 38
26. ** EAP BENEFIT 101 83.20 82 - 505_- 462.80 92 - • - -- 00 - 1214 - -- -- - 751. -20 -- - 38 - i-
31 PROFESSIONAL SERVICES -I'
31 12 LEGAL SERVICES 83 .00 0 -- . - 415 - - - - - - 00 - -- -- 0 - -- - -- '00 - - - -- 1000- - - - -1000 -00 O
31 13 OTHER PROF SERVICES 3969 395.00 10 - 20436- 3605.94 18 3219.06. 48225 - 41400.00 14 �.
31_16 AUDIT FEE 1/4 166 .. 00- -O - -_ _ __830 - -- - -- - --- - - -00- -- - - - -0- - -- 00- - - - -- 2000 -- - - -- - 2000: 00 0 -
. 31 *;t PROFESSIONAL SERVICES 4218 395.00 9 . 21681-- 3605. -94 -- - - -17- 3219: -06 51225 44400: 13
- - r
34 OTHER CONTRACT SERVICE
34 17 EAP PROGRAM 125 00 0 -- 625 00- - 0 -- 00 -- - 1500 1500.00 -- 0 -..
34 it# OTHER CONTRACT SERVICE 125 00 0 • -- 625 - - - -- -00 -- - - -0- - - - -- - -00 -- - 1500 -- -- 1500..00 0 - - 5
40 TRAVEL PER DIEM
40 00 TRAVEL PER DIEM 208 .00 0 -1040 -- - - . 00 O - 00 - -- -2500 --- - - - -- 2500. 00 -- -- 0 -- - .
40 10 EMPLOYEE TRAINING 166 00 0 830 00 -- 0- - - 00 - - 2000 - 2000. 00 - O - .- .
40 ** TRAVEL PER DIEM 374 00. 0- - - -- -1870 -00 0 - - - -- 00 -- 4500-- 4500. -- -- 0 -- __f .
- -
PROGRAM: 267L 42% OF YE ACCOUNTING PERIOD
CITY OF PORT ORANGE AS OF 02/29/2008
FUND 632 CONSOLIDATED DISPATCH DEPT /DIV 3200 POLICE/
BA ELE OB.) ACCOUNT ** * *** ** #CURRENT* * ***** * *4 **********YEAR-TO-DATE******* ANNUAL UNENCUMB.
SUB SUB DESCRIPTION BUDGET ACTUAL GEXP BUDGET - - ACTUAL XEXP - ENCUMBR. - - BUDGET - - BALANCE BDGT - - r,
520 PUBLIC SAFTEY
521 LAW ENFORCEMENT
41 COMMUNICATION SERVICES
41 00 COMMUNICATION SERVICES 16666 517 01 3 83330 57547 26 69 55594.20 200000 - 86858.54 57 -
41 ** COMMUNICATION SERVICES 16666 517 01 3 83330 57547 26 69 55594.20 '200000 86858.54 57
43 UTILITY SERVICES _
43 10 ELECTRICAL SERVICES 1541 3145.40 204 7705 8020.11 104 00 18500 10479.89 43
43 ** UTILITY SERVICES 1541 3145.40 204 7705- -- 8020.11 104 00 18500 - 10479.89 43 -- - --
44 RENTALS 8c LEASES
44 13 FLEET FINANCING 676 676.75 100 3380 3383. 75 100 00 8121 - 4737.25 • 42 -
44 15 BUILDING LEASE 3666 00 0- 18330 00 0 00 -- 44000 - - -- 44000.00 - 0 -'
44 ** RENTALS & LEASES 4342 676.75 16 21710 3383.75 16 00 52121 48737.25 -
45 INSURANCE
45 10 COMMERCIAL POLICY INS 3291 00 O. 16455 00 0 00 - 39500 -- 39500.00 -- 0
45 16 WORKERS COMP INSURANCE 849 723. 71- 85- - -- -4245 1470. 13- 35- 974. 00- - 10194- -- 10690 -1 -- - 5 - - - --
45 19 VEHICLE INSURANCE 56 56.42 101 . 280 - 282.10 101 00 -- 677 394:90 42
45 ** INSURANCE 4196 667 29- 16 - 20980- - 1188. 03- 6- 974. 00 50371 - - -- 50585: --- - -- 0 -- - -
46 REPAIR & MAINT. SERVICES
46 10 GENERAL EQUIP MAINT 833 00 0 4165 2086.74 50 6653.65 -10000 - 1259.61 87 - - -- -_
46 12 VEH MAINT MTHLY TRANSFER 266 00 0 1330 - -447-00 34 - - 00 - - - -- - 3200 -- - - -- 2752.92 14
46 16 BUILDING PLAINT 530 530.83 100 2650 2654. 15 100 00 6370- -- 3715. -85- 42- -
46 36 SOFTWARE MAINTENANCE 18416 00 0 92080 174648.48 190 25440.09 -- 221000 20911.43 - - - - 91
46 ** REPAIR & MAINT. SERVICES 20045 530.83 3 100225 179836.45 179 32093.74 240570 -- 28639. 81- - - -88 - -- - --
47 PRINTING Lc BINDING
47 00 PRINTING Yc BINDING 16 00 0 80 00 0 -=00- - - -200.- - - - -- 200 -00-- . 0 -
47 *4 PRINTING & BINDING 16 00 0 80 00 0 - - 00- -- -200 - • • 200.00 - --- 0 - -
49 OTHER CHARGES
49 02 COMPUTER SOFTWARE 833 . 00 0 4165 00 0 00 10000 -- - '0000.00- - -- 0 -- --
49 16 COMPUTER HARDWARE 625 .00 0 3125 00 0 75.00 7500= -- -- 7425. - 00 - -- - 1 - -
49 14 TAXES, LICENSES, & FEES 197 00 0 394 00 0 1775.00 1-775- - - -- --- - - .. -00 - -- 100
49 *4 OTHER CHARGES 1655 .00 0 7684 00 0 1850. 00 - - 19275 -- 17425.00 - 10 - -
51 OFFICE SUPPLIES
51 00 OFFICE SUPPLIES 583 00 0 - 2915 542.28 -- - 19- 2542,18- 7000 - 3915: 54 44 - - ---
51 *4 OFFICE SUPPLIES 583 00 0 2915 542.28 19 2542.18 7000 3915.-54 -- -44 - - -- -
52 OTHER OPERATING SUPPLIES
52 00 OTHER OPERATING SUPPLIES 833 653.13 78 4165 1763.67 42 - - . -00. - 10000 - - -- 8236-. -33 -1-8 -- - --
52 10 GAS, DIESEL, OIL, & GREASE 333 189.51 57 1665 1015.38 61- - 00 - - -- 4000 2984.62 -- -- 25 --
52 12 UNIFORMS 331 00 0 1657 - 00 - O . - - - - -00 -- - - - - - -- 3976 -. - - - 3976.00 - 0 - --
52 15 POSTAL SERVICE 16 00 0 -80- 21.86 27 - 00- - 200 - -- - 178. 14 .
11 - --
52 *4 OTHER OPERATING SUPPLIES 1513 842.64 56 7567 2800.91_ - 37 -- 00 - - - -- 18176- 15375.09 15
54 DUES ac MEMBERSHIP . -.- -- -_ -_ _
54 00 DUES & MEMBERSHIP 41 00 0 205 175. 00 85 - - -00- - - -- - 500 - 325. 00- - 35 -- - ..
54 01 BOOKS & SUBSCRIPTIONS 41 00 0 205 00 -- 0 00- -- -- 500 - - --- - 500.00 -- - 0 - - ,
54 ** DUES & MEMBERSHIP 82 00 - 0 410 175.00 43 00 1000 825:.00- - 18 - - -.
1
PROGRAM:�i`i267L 42% OF YE A1LAPSED ACCOUNTING PERIOD 05!2008 -
CITY OF PORT ORANGE AS OF 02/29/2008
FUND 632 CONSOLIDATED DISPATCH DEFT /DIV 3200 POLICE/
BA ELE OBJ ACCOUNT *********CURRENT*******-4 -;t# **********YEAR ANNUAL UNENCUMB.
SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. - BUDGET BALANCE — BDGT , -
520 PUBLIC SAFTEY
521 LAW ENFORCEMENT -,_
62 BUILDINGS AND IMPR. TO
62 00 BUILDINGS AND IMPR. TO 83 00 0 415 -- 00 -- 0 •00 - 1 1000..00 - _0
62 ** BUILDINGS AND IMPR. TO 83 00 0 415 - 00 0 00 1000 1000`00 0
•
64 MACH B EQUIPMENT
64 00 MACH 0 EQUIPMENT B3 00 0 415 00 0- 00 - 1000 1000 -00 0
64 06 COMMUNICATION EQUIP 416 00 0 2080 00 0 00 5000 - -- - " 5000700 0
64 15 ADP EQUIPMENT 416 00 0 2080 3987 00 192 - -- - 00 - 5000 _ 1013700 - 80 ,
64 ** MACH 0 EQUIPMENT 915 00 0 4575 3987 00 87 00 -- 11000 7013. - - 00 36 --'
99 OTHER NON- OPERATIONS
99 10 CONTINGENCY 277 00 0 1385 00 0 - - 00 -- 3323 -- - 3323.. -- 00 - 0
99 ** OTHER NON- OPERATIONS 277 00 0 1385 00 O 00 - 3323 - 3323-00"' 0 -,
,
521 - tit ** LAW ENFORCEMENT 192501 132462. 62 69 962505 953450. 94 9 96363. 18 — -- 2310237 1260422.. - 88 45 --
-
520 awr jt PUBLIC SAFTEY 192501 132462.62 69 962505 953450.94 99 -- 96362: -18 2310237 — 1260422.88 88 -45--- i.
DIV 3200 TOTAL *aratatit - - - _ -- - .-- _ -- -- -
c
POLICE 192501 132462. 62 69 962505- -95345094 99 -- - 96363. 18 2310237 1260422. - 88 45
DEPT 32 TOTAL **** ***
-----
POLICE 192501 132462. 62 69 962505 953450. 94 99 96363A.8- 2310237 - 1260422: - 45
•
FUND 632 TOTAL **jtjr,r t tat
CONSOLIDATED DISPATCH 192501 132462.62 69 962505 - -- 953450_94 -99 96363.18- 2310237 1260422.88 -45- i
i
Regional Public Safety Communication Center •
Monthly Summary Of Services
2008
Computer Generated IMIS Report
Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Total YTD
"E "mergency 911 Calls 3,265 3,425 6,690
Total Abandoned 911 Calls 208 186 394
Non Emergency Inbound 9,281 8,809 18,090
Total Inbd Telephone calls 12,546 12,234 24,780
% E -911 Calls of Total Inbd Calls 26% 28% 27.0%
% E -911 Calls Abandoned 6.4% 5.4% 5.9%
Non "E" Otbd 5,638 5,754 11,392
Total Telephone Items 18,184 17,988 36,172
RCC Internal Hand Count
Total "E" By City (landline calls)
Port Orange 612 517 1,129
New Smyrna Beach 361 301 662
Edgewater 232 219 451
Ponce FR 28 42 70
South Daytona 57 48 105
Total Wireless Calls 1,965 1,975 3,940
% E -911 Wireless Calls 60.2% 57.7% 58.9%
Events per Municipality
Port Orange
Fire 652 596 1,248
Police 6,427 5,830 12,257
New Smyrna Beach
Fire 375 436 811
Police 4,634 4,387 9,021
Edgewater
Fire 234 240 474
Police 2,635 2,541 5,176
Ponce Inlet Fire 56 55 111
South Daytona Fire 157 161 318
FD Total Events 1,474 1,488 2,962
PD Total Events 13,696 12758 26,454
Total Event Process 15,170 14,246 29,416
`w
Regional Public Safety Communication Center
Monthly Summary Of Services
2007
Lomputer Generated IMIS Report
Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Total YTD AVG /Day AVG/Week
"E"mergency 911 Calls 3,227 3,601 4,407 3,390 3,980 3,661 3,738 3,269 3,320 3,553 3,325 3,374 42,845 117 824
Total Abandoned 911 Calls 316 336 449 372 306 131 184 199 168 219 175 182 3,037 8 58
Non Emergency Inbound 10,772 9,638 10,621 9,700 10,527 10,194 10,635 10,071 9,776 10,613 9,668 9,313 121,528 333 2337
Total Inbd Telephone calls 13,999 13,239 15,028 13,090 14,507 13,855 14,373 13,340 13,096 14,166 12,993 12,687 164,373 450 3161
% E -911 Calls of Total Inbd Calls 23% 27% 29% 26% 27% 26% 26% 25% 25% 25% 26% 27% 26.1%
E -911 Calls Abandoned 9.8% 9.3% 10.2% 11.0% 7.7% 3.6% 4.9% 6.1% 5.1% 6.2% 5.3% 5.4% 7.1%
Non "E" Otbd 6,714 5,464 6,134 5,110 6,117 5,944 6,075 5,577 5,661 6,191 6,017 5,687 70,691 194 1359
Total Telephone Items 20,713 18,703 21,162 18,200 20,624 19,799 20,448 18,917 18,757 20,357 19,010 18,374 235,064 644 4520
RCC Internal Hand Count
Total "E" By City (landline calls)
Port Orange 652 583 767 503 597 386 594 558 386 390 472 618 6,506
New Smyrna Beach 393 389 434 351 428 252 370 329 248 246 310 351 4,101
Edgewater 257 273 253 219 241 168 243 248 171 177 208 213 2,671
Ponce FR 20 29 30 17 20 9 28 28 15 18 25 26 265
South Daytona 61 69 72 46 78 32 58 64 60 45 60 56 701
Total Wireless Calls 1,828 1,830 2,294 1,701 2,187 1,361 2,176 2,055 1,887 2,007 2,245 2,094 23,665
% E -911 Wireless Calls 56.6% 50.8% 52.1% 50.2% 54.9% 37.2% 58.2% 62.9% 56.8% 56.5% 67.5% 62.1% 55.2%
Events per Municipality
Port Orange
Fire 640 592 756 657 577 624 611 596 582 695 595 621 7,546 21 145
Police 6,599 5,740 6,604 6,129 7,341 5,911 6,560 6,531 6,112 6,769 6,068 6,167 76,531 210 1472
New Smyrna Beach
Fire 340 388 412 388 392 363 421 375 418 391 388 367 4,643 13 89
Police 4,646 3,984 4,348 4,110 4,673 4,104 4,626 4,411 4,081 4,621 4,726 4,684 53,014 145 1020
Edgewater
Fire 231 262 255 256 257 226 240 242 228 270 235 253 2,955 8 57
Police 3,777 3,508 3,970 3,509 3,524 3,060 3,424 3,220 3,511 3,193 2,999 2,789 40,484 111 779
Ponce Inlet Fire 36 46 50 39 63 39 53 36 39 48 63 53 565 2 11
South Daytona Fire 189 165 178 170 181 146 163 177 176 185 173 146 2049 6 39
FD Total Events 1,436 1,453 1,651 1,510 1,470 1,398 1,325 1,249 1,443 1,589 1,454 1,440 17,418
PD Total Events 15,022 13232 14922 13748 15538 13,075 14,610 14,162 13,704 14,583 13,793 13,640 170,029
Total Event Process 16,458 14,685 16,573 15,258 17,008 14,473 15,935 15,411 15,147 16,172 15,247 15,080 187,447
'err `oo laili
COMMUNICATIONS INTERLOCAL AGENCY
EMPLOYMENT AGREEMENT
THIS AGREEMENT is made and executed this day of / , 2008, by
and between the Communications Interlocal Agency, an entity existing pursuant to an
interlocal agreement as authorized by Section 163.01, Florida Statutes (hereinafter
referred to as "Interlocal Agency ") and David B. Bubb of Port Orange, Florida
(hereinafter referred to as "Mr. Bubb ").
It is the desire of the Interlocal Agency to specify certain benefits, establish certain
conditions of employment and to set working conditions of Mr. Bubb.
SECTION 1. DUTIES:
The Interlocal Agency hereby agrees to employ Mr. Bubb to perform the functions and
duties in the position of Communications Director of the Regional Communications Center.
Additionally, Mr. Bubb shall comply with the Interlocal Agency administrative procedures,
and other applicable laws, and shall perform such other legally permissible and proper duties
and functions as may be assigned from the Interlocal Agency Governing Board (hereinafter
referred to as the "Board "). Mr. Bubb shall be responsible for keeping the Board informed of
his activities and shall submit progress reports on his activities and accomplishments as
required by the governing Interlocal Agreement and when otherwise directed to do so.
Office hours shall be maintained in the appropriate office in accordance with directions from
the Board.
SECTION 2. TERMS:
This Agreement shall be for a three (3) year term in force from February 14, 2008 until,
February 14, 2011 unless this Agreement is terminated in accordance with the provisions set
forth below. Mr. Bubb shall serve at the will and pleasure of the Board. Should the Board
elect to terminate this Agreement, the Board shall provide thirty (30) days notice. The Board
may elect to accept the date of notification as the last date the employee is required to work,
and may elect to pay the employee for all or part of the period of the thirty (30) day notice as
if the employee actually worked these days.
In the event Mr. Bubb is terminated by the Interlocal Agency, he is entitled to six (6) months
severance pay. The Interlocal Agency shall have no obligation to pay any severance to Mr.
Bubb in the event he is terminated because of either conviction of any felonious act or
criminal act involving personal gain, commission of gross negligence in his position of
Communications Director, or willful disregard of any duty, order, resolution, directive, rule
or policy of the Interlocal Agency.
Bubb Employment Contract 1
Final 03/05/08
Should Mr. Bubb elect to terminate this Agreement, Mr. Bubb shall provide thirty (30)
days notice. If Mr. Bubb provides notice of termination, the Board shall have the right to
accelerate the date of termination, with compensation payable to Mr. Bubb to the date,
which was provided as an effective date of termination.
By executing this Agreement, Mr. Bubb expressly acknowledges that he is not entitled to
any other usual customary benefits, terms and conditions of employment with the
Interlocal Agency, with the exception of the specific benefits outlined in this Agreement.
Mr. Bubb understands and expressly agrees that he is a contract employee for all
purposes, including any federal or state statute or constitutional proviso.
SECTION 3. SALARY AND BENEFITS:
In consideration of the services rendered by Mr. Bubb, the Board agrees to provide an
annual salary of $66,705.60, paid biweekly in the gross amount of $2,565.60. The
Interlocal Agency shall deduct, biweekly, from that amount, Federal Income Tax
withholding, Medicare, medical and dental for dependents, and Social Security. The
Interlocal Agency shall pay Workman's Compensation Insurance and Public Liability
Insurance coverage premiums. Mr. Bubb's annual salary shall be increased annually by a
cost of living adjustment equal to that received by the employees of the Regional
Communications Center or as established and directed by the Board.
Mr. Bubb's duties require that he shall have the exclusive use of an automobile at all
times during his employment with the Interlocal Agency provided to him. Mr. Bubb
shall have use of this vehicle for official and personal use within Volusia County, the
State of Florida, throughout the United States of America and as otherwise authorized by
the executive committee. The Interlocal Agency shall be responsible for paying for fuel,
liability, property damage, and comprehensive insurance and for the purchase, operation,
maintenance, repair, and regular replacement of said automobile. In order for family
members to be transported in Agency -owned vehicles, an insurance rider must be placed
on the individual's insurance policy. A copy of the insurance policy must be filed with
the Interlocal Agency's contract servicing agent, risk manager.
The Interlocal Agency agrees to provide medical and dental benefits for Mr. Bubb and
his dependents and to pay the premiums thereon for 100% of Mr. Bubb's coverage and
50% of his dependent's coverage.
Mr. Bubb shall be provided annual personal leave in the amount of 192 hours. The
Parties agree that after the first year that personal leave shall not be less than the leave
provided in the first year and shall be consistent with the policies, procedures and
agreements adopted by the Board for the Interlocal Agency employees and shall include
rates for accruals and terms for fiscal year end payouts.
tow
Bubb Employment Contract 2
Final 03/05/08
The Interlocal Agency will provide Life Insurance in the amount of $150,000. Disability
lo ur insurance will also be provided by the Interlocal Agency.
SECTION 4. SPECIAL PROVISIONS:
The Interlocal Agency shall contribute ten (10 %) percent of Mr. Bubb's salary, on a
biweekly basis, to the ICMA -RC 457 Retirement Plan.
Should the Interlocal Agency be deemed to be an improper organization by any
challenge by local, state or federal agencies which results in the organization ceasing to
exist and through no fault of Mr. Bubb, he shall be entitled to six (6) months severance
pay.
The Interlocal Agency will pay membership dues for Mr. Bubb for APCO and NENA, or
substitute organizations at the discretion of the executive committee. If the budget is
adequate, the Interlocal Agency shall pay for attendance at the annual conference of two
state and one national organization.
Mr. Bubb will be provided with a cellular telephone or blackberry or combination devise
to be used in accordance with the policies of the administrative agency, or as provided
by the executive committee.
SECTION 5. GENERAL PROVISIONS:
low
If any provision, or any portion thereof contained in this Agreement is held to be
unconstitutional, invalid or unenforceable, the remainder of this Agreement, or portion
thereof, shall be deemed severable, shall not be affected, and shall remain in full force
and effect.
This Agreement shall be governed by the laws of the State of Florida.
In the event of litigation under this Agreement, the prevailing party shall be entitled to
recover attorneys' fees, and related expenses and court costs. Any litigation arising out of
this Agreement shall be entered into in a court with the appropriate jurisdiction for
Volusia County, Florida.
•
This Agreement is the sole and complete Agreement between the parties, and all prior
agreements or understandings are extinguished by the Agreement. This Agreement may
only be amended by a written document signed by both parties. Mr. Bubb shall adhere to
the administrative policies of the City of Port Orange, the Board's contract servicing
agent, as said policies are amended from time to time.
Bubb Employment Contract 3
•
Final 03/05/08
Should the parties elect to extend this Agreement, all provisions shall be open for re-
Itior
negotiation.
1N WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly
executed by affixing their signatures thereto on the date indicated.
Dated: 3 - 2- - 137
David B. Bubb
Communications Interlocal Agency, a
Florida interlocal agreement entity
Date:
B y
i
CITairman Allen Green
2 , /
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/(./lichaP1 Thomas
Date: 6
te
Tack Grasty
Now
Bubb Employment Contract
Final 03/04.1li2i
Nis" loule '
2008 PERFORMANCE OBJECTIVES
Part 1 — Critical Success Factors
Performance Key Activities Measures Performance Performance Performance
Category Standard — Standard — Standard -
Expected Better than Outstanding
Expected
1. Relationship with Improving perceptions of Overall satisfaction To achieve an To achieve an To achieve an
Partner Cities providing professional service of service. overall survey overall survey overall survey
to the Cities of Port Orange, rating of Meets rating of Exceeds rating of
New Smyrna & Edgewater Expectations Expectations Outstanding
2. Relationship with Improving perceptions of Overall satisfaction To achieve an To achieve an To achieve an
Contract Cites providing professional service of service. overall survey overall survey overall survey
to the City South Daytona and rating of Meets rating of Exceeds rating of
the Town of Ponce Inlet Expectations Expectations _ Outstanding
3. Financial Results Management of each City's RCC's ability to Balanced 1 to 10% Under 11% or greater
financial resource in the implement and Budget Budget Under Budget
administration of the RCC administer FY07 -08
budget. budget.
3.1 Financial Results Development of RCC Budget RCC's ability to
for FY2008 -2009 develop a budget
for FY08 -09 with >5% 5% <5%
overall growth of
5% or less.
4. Staff Leadership Developing staff alignment to Staff survey Achieve an >82% >85%
RCC's Vision, mission and average of 80%
values objectives.
5. Executive Board A well- informed Board that Board survey on:
Relationship works with Director to focus on
those things that make a
positive difference
Agenda Rating of 3 Rating of 3.5 Rating of
development greater than
3.5
Meeting Rating of 3 Rating of 3.5 Rating of
preparation greater than
3.5
Follow up Rating of 3 Rating of 3.5 Rating of
greater than
3.5
6. Governing Board A well - informed Board that Board survey on:
Relationship works with Director to focus on
those things that make a
positive difference _
Agenda Rating of 3 Rating of 3.5 Rating of
development greater than
3.5
Meeting Rating of 3 Rating of 3.5 Rating of
preparation greater than
3.5
Follow up Rating of 3 Rating of 3.5 Rating of
greater than
3.5
2008 PERFORMANCE OBJECTIVES
Part 2 — initiatives
Performance Key Activities Performance Performance Performance
Category Standard - Standard - Standard — Not
Completed Pending Done
1. RCC Strategic Plan Update the RCC Strategic Plan by December
31, 2008
2. Meetings Attend monthly meeting of the RCC Executive
Committee
Attend monthly meeting of the RCC Governing
Committee
Meet monthly with RCC Fire Chiefs
Meet Quarterly with RCC Police Chiefs
Attend monthly meeting of the RCC Fire Users
Group
Attend monthly meeting of the RCC Police
Users Group
Attend monthly meeting of the Volusia Flagler
Police Chiefs Association
Attend monthly meeting of the Volusia County
Fire Chiefs Association
Meet individually or jointly with each City
Commission to educate on RCC's budget,
operational & technological capabilities.
3. Community Establish a website that will support
Initiatives community feedback
Develop Annual Report
Develop and Distribute Community Surveys
Ntiry `e r✓
4. Continuing Begin work towards achieving Emergency
Education Number Professional (ENP) Certification
Attend One State APCO /NENA Conference
Attend APCO /NENA annual conference
5. Professional Attend One State APCO /NENA Conference
Participation
Attend APCO /NENA annual conference
6. Grant Opportunities Work with Cities to explore grant opportunities
for Back -up system
{
1 J
Communications Inter -Local Agency
Governing Board Executive Board
9 1 1
Mayor Allen Green, Chair City Manager Kenneth Parker
City of Port Orange s, City of Port Orange
Mayor Sally Mackay, City Manager John Hagood
City of New Smyrna Beach r` City of New Smyrna Beach
Mayor Michael L Thomas, Secretary David B. Bubb, Executive Director Acting City Manager Tracey Barlow
City of Edgewater 1395 Dunlawton Ave City of Edgewater
Port Orange, Florida 32129
386 -506 -5963
Agenda Memorandum: for the Governing Board Meeting March 20, 2008.
Subject: Proclamation re: National Public Safety Telecommunicators Week
Submitted By: Communications Inter -Local Agency Executive Board
Recommended Governing Board Action
To present a proclamation to the Communications Inter -Local Agency Regional Communications Center,
proclaiming the week of April 13, 2008 as National Public Safety Telecommunicators (Dispatchers) Week in
the Cities of Port Orange, New Smyrna Beach, Edgewater, and to encourage the City of South Daytona,
and the Town of Ponce Inlet to join us in recognizing the efforts of the RCC Staff.
Summary Statement
• The week of April 13, 2008 has been designated as National Public Safety Telecommunicators week
and Staff is recommending that the Communications Inter -Local Agency support this recognition.
• Locally, the Communications Inter -Local Agency honors the critical public service that the staff of our
Regional Public Safety Communications Center provides.
Expenditure Required: $0 Source of Funds: N/A
Background Information
In 1991, a Resolution was brought before the US House of Representatives to designate the second week
of April as National Public Safety Telecommunicators Week. The Resolution noted that every day public
safety telecommunicators answer calls for assistance. They dispatch calls for help to local police, fire and
emergency medical departments. These people serve as the vital Zink between our citizens who are in need
of help and the services we provide. They are rarely acknowledged. They work tirelessly to improve
emergency response capabilities through their leadership, dedication and training to perform the critical
mission of our communities "First, first responders ".
Respectfully submitt d, /
n Parker, Port Orange City Manager Jo Hagood, New Sfiyrna Beach City Manager
Niow
Tracey B rlow, Edgewater Acting City Manager
Communications Inter -Local Agency
Governing Board Executive Board
Mayor Allen Green, Chair 9 1 1 City Manager Kenneth Parker
City of Port Orange a"@,/ City of Port Orange
Mayor Sally Mackay, City Manager John Hagood
City of New Smyrna Beach 91 4Q W.10 City of New Smyrna Beach
Mayor Michael L Thomas, Secretary Acting City Manager Tracey Barlow
City of Edgewater City of Edgewater
PROCLAMATION
WHEREAS, each day, thousands of Americans dial 9 -1 -1 for help in emergencies. The men and
women who answer these calls for help, gathering essential information and dispatching the
appropriate assistance, can often make the difference between life and death for persons in need.
Our Regional Communications Center dispatchers are among the more than 500,000
telecommunications specialists nationwide who work daily to protect and to promote public safety.
WHEREAS, public safety telecommunicators are more than a calm and reassuring voice at the
other end of the phone. They are knowledgeable and highly trained individuals who work directly
with our Police Departments, Fire / Rescue Service, and Emergency Medical Service, as well as
+fir numerous other State and local agencies. Because emergencies can strike at any time, we rely on
the vigilance and the preparedness of these individuals 24 hours a day, 365 days a year.
WHEREAS, the Communications Inter -Local Agency recognizes the need to maintain the highest
standards of public safety, we owe a great debt to the men and women of the Regional
Communications Center who, through their dedication and expertise in telecommunications, help
to make that achievement possible. During this special observance, we acknowledge that debt
and extend a heartfelt thanks to each of them.
NOW, THEREFORE, I, Allen Green, Chairman of the Communications Inter -Local Agency
and the Mayor of the City of Port Orange, FL, on behalf of the entire Communications Inter -
Local Agency Governing Board, Executive Board, and the communities we represent, do
hereby proclaim the week of April 13, 2008 as NATIONAL PUBLIC SAFETY
TELECOMMUNICATORS WEEK and join in honoring the men and women of the Regional
Communications Center whose diligence and professionalism keep our cities and our
citizens safe.
Signe• :0 day of M , 2008.
/
'err+
Mayor Allen Green, Chairman, Communications Inter -Local Agency
By the President of the United States of America
A Proclamation
In an emergency, most Americans depend on 9 -1 -1. Each day, more than half a million public
safety communicators answer desperate calls for help, responding with services that save the lives
and property of American citizens in need of assistance.
These dedicated men and women are more than anonymous voices on the telephone line. They are
local police, fire, and medical professionals who use public safety telecommunications to quickly
respond to emergency calls. They are also Federal public safety officials who use
telecommunications for everything from drug interdiction to protecting forests to promoting
conservation. We rely on their knowledge and professionalism as they make critical decisions,
obtain information, and quickly dispatch needed aid.
America's public safety telecommunicators serve our citizens daily in countless ways. The work of
these "unseen first responders" is invaluable in emergency situations, and each of these dedicated
men and women deserves our heartfelt appreciation. Americans place their trust in these
individuals, not just this week, but every day of the year. This week is a time for a grateful Nation
to show its appreciation and to recognize that our health, safety, and well -being are often
dependent on the commitment and steadfast devotion of public safety telecommunicators.
The Congress, by Public Law 103 -221, has designated the second week in April, as "National
Public Safety Telecommunicators Week" and has authorized and requested the President to issue a
proclamation in observance of this week.
"tor
Now, Therefore, I, William J. Clinton, President of the United States of America, do hereby
proclaim the second week of April, beginning April 11, 1994, as National Public Safety
Telecommunicators Week. I urge all Americans to observe this week with appropriate programs,
ceremonies, activities, and appreciation for these outstanding individuals.
In Witness Whereof, I have hereunto set my hand this twelfth day of April, in the year of our Lord
nineteen hundred and ninety -four, and of the Independence of the United States of America the two
hundred and eighteenth.
William J. Clinton
r`►