05-22-2008 COMMUNICATIONS INTERLOCAL AGENCY - GOVERNING BOARD
May 22, 2008 — MONTHLY MEETING MINUTES
The May meeting was held pursuant to public notice at the City of Port Orange, City
Council Chambers, 1000 City Center Circle, Port Orange, Florida on May 22, 2008.
The meeting was called to order at 8:55 a.m.
A role was taken with Mayor Allen Green, Ted Cooper, Jack Grasty and Ann - Margret
Emery in attendance.
The regular minutes of the March meeting were reviewed and accepted with unanimous
approval by the Board.
There were no Public Comments or Correspondence.
There were no comments from Governing Board Members, City managers and Customer
Agency Chiefs.
Under Committee and Project Reports the Director presented the Finance and Budget
Nor Report as prepared by John Shelley, Finance Director for the City of Port Orange. The
Director stated that he needed to speak with Mr. Shelley regarding the estimate for year
end. The Board unanimously accepted the Finance and Budget Report.
Under Director's Report, Mr. Bubb presented the statistics for the month of April. There
were 19,000 calls this April, up about 1,100 calls from this time last year.
Under the Attorney's Report, Ann - Margret addressed the Board stating that we had three
pending litigation cases. After depositions were held on the Fink claim, it was discovered
that there were many inconsistencies in the facts, which did not matching the original
claim. The Attorneys for RCC stated that they would request sanctions on the claims in
Federal and State court. The case was then voluntarily dismissed by the plaintiff. On the
third claim, which is being filed for age and disability discrimination, Ann Margret stated
that those types of claims were the most nebulous of all of the claims, and it would be an
uphill battle for the plaintiff to prove.
There was no Unfinished Business.
Under New Business, Director Bubb presented the FY 08 -09 Budget to the Board
members. Total monies budgeted for next year total $2,177,182. This budget was
presented to the Executive Board last week for review and comments. They have
approved it as it. We are expecting a $150,000 to $200,000 surplus at the end of the
year. With that in mind, the Director went back and trimmed the budget even more. This
budget has a 5.3% decrease over the current years budget, however it does include a 6%
lo increase for staff, as they received no increase last year. The cost share for the cities is
as follows: Port Orange - $942,252, New Smyrna Beach - $706,689 and Edgewater -
$492,540. The Director stated that there were going to be some capital expenses, such
as chairs, an additional blade server and possibly a radio. Mr. Bubb would like to make
those purchases on this year's budget with surplus monies versus budgeting them for FY
08 -09. A motion was made to accept the budget by Mr. Cooper, seconded by Mr. Grasty
with a unanimous vote to accept the FY 08 -09 budget.
Also presented to the Board under New Business was the CAD to CAD interface between
RCC and the Volusia County Sheriff's Office. This has been in the works for quite some
time now and and it is believed that it would better increase communication between the
two centers. The idea is to get the County's and RCC's CAD systems to talk to each
other. An interface would have to be written and quotes from vendors suggested an
overall cost of $45,000. The County has agreed to absorb the costs for their side of the
interface with their CAD vendor and RCC has the approval of the City Manager's to spend
the $19,500 that it would cost for our vendor (OSSI) to write our interface. A motion was
made by Jack Grasty to approve the interface with a second from Ted Cooper for a
unanimous vote to pay OSSI $19,500 to write the interface.
There were no Summary Comments from the Governing Board Members.
tow The next meeting of the Governing Board was scheduled for August 21, 2008 at 9:00
m. in the Port Orange City Council Chambers.
The meeting w. adjourned at 9:40 a.m.
Approv-: by tho :oard Augus 1, 2008
Allen Green
Chairman
lour
°C4 roar 0 0 ? The City of Port Orange
u -- m FINANCE DEPARTMENT
NNW NW, 1867
P iORiOl k
Memorandum
To: Board of Directors — Consolidated Dispatch
From: John A. Shelley, Finance ifector
Subject: Finance Report for Consolidated Dispatch -- Period ending July 31, 2008
Date: August 20, 2008
We have now completed the tenth month of Fiscal Year 2008. Billings to the participating Cities are
currently in progress through August 2008.
For the tenth month ending July 31, 2008, the total billing and collections from the various Cities
amount to $1,30.3,786. Operating expenditures for the same time period amount to $1,823,965.
Please see the attached detail of the revenues and expenditures for the ten months ending July 31,
2008
Should you have any questions regarding this memorandum or its attachments, please contact me.
Cc: Kenneth W. Parker, City Manager
David Bubb, Director of Communication Interlocal Dispatch
'taw
Iftly ,, r -vn1 Un,n. .,t 411 0V 134
PROGRAM: GM259L VisprVENUE REPORT
E34 Or YEAR LAPSED ACCOUNTING PERIOD 10/2003 -
CITY OF FORT ORANGE AS OF 07/31/2008
FUND 432 CONSOLIDATED DISPATCH
-- -- - - - - -- --
;C.COU0T * * **** *31* -x CURRENT an*-ia* ** I **.a.*****. YEAR - TO - DATE * ** -***I ANNUAL UNREALIZED
ACCOUNT DESCRIPTION ESTIMATED ACTUAL %REV ESTIMATED ACTUAL /REV ESTIMATE BALANCE
330 INTER GOVERNMENTAL
331 FEDERAL GRANTS
51 00 FENA GRANT 0 00 0 00 0 00
331 •* FEDERAL GRANTS 0 00 0 00 0 00
334 STATE GRANTS
25 00 2004 HURRICANES 0 00 0 00 0 00
334 tea STATE GRANTS 0 00 0 00 0 00
335 STATE SHARED REVENUES
27 00 PORT ORANGE 91,170 00 811,700 493, 506. 14 61 974,048 490, 541.86
27 10 DIRECT DILL 1007.(MF/MS027 757 6,397.26 845 7.570 78,171. 11 967 9,094 64 11-
27 * PORT ORANGE 81.927 6,347.26 8 819,270 566, 677.25 69 983,142 416, 464.75
28 00 EDGEWATER 42,430 00 424, 300 259, 285. 80 61 509, 162 249, 876. 20
28 10 DIRECT BILLED REVENUE 452 2,415.88 535 4,520 23,823.85 527 5,424 18,399.85-
28 * EDGEWATER 42,882 2,415.88 6 428,820 283, 109.65 66 514,586 231, 476.35
29 00 NEW SMYRNA BEACH 60,678 00 608, 780 368, 130. 37 61 730, 536 362, 405. 63
29 10 DIRECT BILLED REVENUE 553 5,356.04 969 5,530 52,680. 17 953 6,637 46,043. 17-
29 a NEW SMYRNA BEACH 61,431 5,356. 04 9 614,310 420, 810.54 69 737,173 316, 362. 46
30 00 PONCE INLET, TOWN OF 621 277 50 45 6,210 6,592.92 106 7,456 863.08
31 10 DIRECT BILLED REVENUE 2. 949 6,495.47 220 29,490 22, 154. 40 75 35,389 13, 234. 60
335 ** STATE SHARED REVENUES 189,810 20, 946. 15 11 1.898, 100 1, 299, 344.76 69 2,277.746 978, 401.24
330 * ** INTER GOVERNMENTAL 169,810 20, Q46. 15 11 1,898,100 1, 299, 344. 76 69 2,277.746 978, 401.24
360 RISC REVENUE
36i INTEREST EARNINGS
10 00 INTEREST ON INVESTMENTS 0 21.63 0 4,010.06 0 4,010.06-
361 ** INTEREST EARNINGS 0 21. 83 0 4.010. 06 0 4,010.06-
364 SALE OF FIXED ASSETS
49 00 GAIN /(LOSS) ON SALE F/A 0 00 0 00 0 00
364 ** SALE OF FIXED ASSETS 0 00 0 00 0 00
369 OTHER MISC REVENUE
90 00 RISC REVENUE 0 93. 50 0 430. 9 Q 0 430.
369 ** OTHER RISC REVENUE 0 93.50 0 430. 0 430.99-
360 #u-* MISG REVENUE 0 115. 33 0 4, 441. 05 0 4,441. 05—
380 NON REVENUES
221 INTERFUND TRANSFER
16 00 TRANSFER FROM 001 0 00 0 00 0 00
L' !3D
P 0 RAM 3MC57L - __ l�
� `rVENUE REPORT
"�L —
8 OF YEAR LAPSED ACCOUNTING PERI 10 /2008 .
CITY OF POR7 !]PANG -E AS OF 07/31/2008
---- — ---
FUND 632 CONSOLIDATED DISPATCH
ACCOUNT r"a;.- , ; , ter+ , - -+> CURRENT r+. -r, *.r** ** * **** * YEAR —TO —DATE *. - 1 , `*sou* ANNUAL UNREAL :280
ACCOUNT DESCRIPTION ESTIMATED ACTUAL %REV ESTIMATED ACTUAL %.REV ESTIMATE -BALANCE
380 NON REVENUES
381 INTERFUND TRANSFER
20 00 TRANS N/C PERSONAL SER 0 00 0 00 0 00
361 x,- INTERFUND TRANSFER 0 00 0 00 0 00
365' OTHER NON REVENUE
10 00 APPROPRIATED 00330 340 2,707 00 27.070 00 32,491 32, 491.00
388 ter OTHER NON REVENUE 2,707 00 27.070 GO 32,491 32, 491.00
380 # *wa NON REVENUES 2,707 00 27.070 00 32,491 32,491.00
FUND TOTAL CONSOLIDATED DISPATCH 192,517 21,061.48 11 1,925,170 1,303,765 -81 68 2,310,237 1,006,451.19
. - :,.
* ,_,
410 9k0RAN• Gm-6,,_ IOOF YEAR LAPSED e.;L 41ZU
AcCouNlING PE 10/2008
CiTy OF FORT DPAmr:I -,, "AS OF 07/31/2008
FUND 630 ::A1JSDLIDATED D1S DEPT/DIV =00 POLICE/
DA, ELE DB.) ACCOuNT ****CURRENT***i,* i ANNUAL UNENCUMB.
SUB tE0 EuDGET ACTUAL %ExP BUDGET ACTUAL './.EXP ENCUMBR BUDGET BALANCE BDGT
----------------------------- _______. _____ _____________
52 PUBLIC SAFTE'r
521 LAW ENFOPCENENT
12 SALARIES AND WAGES
12 00 SALARIES AND 1 -IAC;ES 82479 76521.36 92 034790 067922.20 104 00 1001749 133826.80 87
12 11 COMPENSATED AESENCE 0 00 0 0 00 0 OC 0 00 0
12 12 ADD. SALARy 5., BENEFITS 0 00 0 0 00 0 00 0 00 0
12 15 GRANT SALARIES 0 00 0 0 00 0 00 0 00 0
12 16 RETIREMENT sEvERENCE 0 00 0 0 00 0 00 0 00 0
12 4* sALARIES 4118 wAGES 83479 76521 38 92 834790 967922.20 101 00 100:749 133926.80 87
i4 OvERTINE
14 00 OVERTIME 14074 11235.24 BO 140740 109564.00 72 00 168890 59326.00 65
14 *4 OVERTIME 14074 11235.24 60 140740 109564.00 76 00 168890 59326.00 65
15 EDUCATION TUITION
15 00 EDUCATION TUITION 0 00 0 0 00 0 00 o 00 0
15 10 CERTIFICATION/LICENSES 83 00 0 830 00 0 00 1000 1000.00 0
15 li FHYSICAL ExANS 37 00 0 368 385_00 105 55.00 440 00 100
15 *4 EDUCATION TUITION 120 00 0 1198 365_00 32 55.00 1440 1000.00 31
21 FICA TAXES
21 00 FICA TAXES 8037 6509.16 81 80370 73235.77 91 00 96446 23210.23 76
21 *4 FICA TAXES 8037 6509.12 81 80370 73235.77 91 00 96446 23210.23 76
22 RETIREMENT CONTRIBUTIONS
22 00 RETIREMENT CONTRIBUTIONS 10339 9244.04 89 103390 109637 94 106 00 124078 14440.06 88
22 ** RETIREMENT CONTRIBUTIONS 10339 9244.04 89 103390 109637 94 106 00 124078 14440.06 88
23 HEALTH INSURANCE
23 00 HEALTH INSURANCE 17126 15019.40 88 171260 171124.44 100 00 205521 34396.56 63
23 01 DISABILITY INSURANCE 458 396.10 87 4580 4433.40 97 00 5500 1066.60 81
23 ** HEALTH INSURANCE 17584 15415.70 96 175840 175557.84 100 00 211021 35463.16 93
24 woRKERS COMPENSATION
24 00 WORKERS COMPENSATION 1315 590.30 45 13150 20710.43 158 00 15782 4928.43- 131
24 *# WORKERS COMPENSATION 1315 590.30 45 13150 20710.43 158 00 15782 4926.43- 131
25 UNEMPLOYMENT COMP
25 00 UNEMPLOYMENT COMP 821 00 0 8210 3519.64 43 00 9856 6336.16 36
25 ** UNEMPLOYMENT COMP 821 00 0 8210 3519.64 43 00 9856 6336.16 36
26 [AP BENEFIT .
26 00 EAP BENEFIT 101 81.90 81 1010 919.10 91 00 1214 294.90 76
26 ** EAR BENEFIT 101 81.90 81 1010 919. 10 91 00 1214 294.90 76
31 FROFESSIONAL SERvIcEs
31 12 LEGAL SERVICES 83 00 0 830 00 0 00 1000 1000.00 0
31 12 OTHER PROF SERVICES 3969 410.58 10 40281 11761.13 29 3099.06 48225 33364.61 31
31 15 JANITORIAL SERVICE 0 00 0 0 00 0 00 0 00 0
31 16 AUDIT FEE 1/4 166 00 0 1660 00 0 00 2000 2000.00 0
31 ** PROFESSIONAL SERVICES 4218 410.58 10 42771 11761.13 28 3099.06 51225 36364.81 29
ti
CITY O 'y .__ V- __ __. .' 1 G" LAP=SED ACCOUNTIN N!,' -w 10 /2005
F _RA E OF 07/31/2006
' 3:-:, CONEOLIDATED F' S.'A,TCH DEFT: DIV 3200 POL`CE: ----- -- ---- - - -- --
El= E GE,j :u T i:UE.n N Y:. * *.i -tea ;ruY AR O E -1TF * ,-
:#..r F:."N ANNUAL J UME I
DESCRIPTION BUDGET ACT %E:° ELDCET ACTUAL .F,P ENCUMBR. 3l.DGET EAR "SCE LDGT
21 -,W ENFORCEMENT
OTHER CONTRACT SERVICE
3=r i7 LAP PROGRAM 125 CO 0 1250 00 O 00 1500 1500.00 0
24 ; OTHER CO0TRACI SERVICE 125 00 1250 00 0 00 1500 1500.00 0
40 TRAVEL PER DIEM
40 00 TRAVEL PEP 2I= 209 G 2080 00 0 00 2500 "500.00 0
P . �
r_s 2
40 10 EMPLOYEE TRAINING 166 G'G 0 1660 00 0 00 2000 2000.00 0
40 11 TRAVEL MOVING EXPENSE 0 00 0 0 00 0 00 0 00 0
J 4■ TRAVEL PER DIEM 374 00 0 3740 00 0 00 4500 4500.00 0
41 COMMUNICATION SERVICES
tit 00 COMMUNICATION SERVICES 16666 16255.52 99 166660 155351.00 93 42345.91 200000 2303.09 99
41 r- COMMUNICATION SERVICES 16666 16255.52 98 166660 155351.00 93 42345.91 200000 2303.09 99
43 UTILITY SERVICES
43 10 ELECTRICAL SERVICES 1541 00 0 15410 13976.23 91 00 18500 4523.77 76
43 12 LIBRARY IMPACT /UTILITY 0 00 0 0 00 0 00 0 00 0
43 13 GARBAGE 0 00 0 0 00 0 00 0 00 0
43 14 DRAINAGE 0 00 0 0 00 0 00 0 00 0
43 *x UTILITY SERVICES 1541 00 0 15410 13976.23 91 00 18500 4523.77 76
44 RENTALS 1 LEASES
44 10 EGUIP RENTAL /LEASING 0 00 0 0 00 0 00 0 00 0
44 13 -LEFT FINANCING 676 676.75 100 6760 6767 50 IOC 00 8121 1353. 50 63
44 15 SUILDINC LEASE 3666 00 0 36660 00 0 00 44000 44000.00 0
44 ** RENTALS S LEASES 4342 676.75 16 43420 6767 50 16 00 52121 45353.50 13
45 INSURANCE
45 10 COMMERCIAL POLICY INS 3291 3700.00 712 32910 38043.00 116 GO 39500 1457.00 96
45 16 WORKERS COMP INSURANCE 849 160.70 21 8490 636.57 8 00 10194 9557.43 6
45 19 VEHICLE INSURANCE 56 56.42 101 560 564.20 101 00 67 112.60 83
45 21 CLAIMS LOSS 0 00 0 0 00 0 00 0 00 0
45 ** INSURANCE 4196 3937 12 94 41960 39243.77 94 GO 50371 11127.23 78
46 REPAIR `, MAINT. SERVICES
46 10 IENERAL EQUIP MAINT 833 624.72 75 8330 6308. 76 2431.87 10000 1259.41 87
46 11 REGULAR MAINT /INSP EQUIP 0 00 0 0 00 0 00 0 00 0
46 12 VEH MAINT MTHLY TRANSFER 266 00 0 2660 2460.71 93 00 3200 739.29 77
46 15 VEHICLE MAINT. LABOR 0 00 0 0 00 0 00 0 00 0
46 16 3UILDING MAINT 530 530.83 100 _ 5300 5306.30 100 00 6370 1061.70 83
46 18 CONT MAINT/COMM EGUIP 0 00 0 0 00 0 00 0 00 0
46 36 SOFTWARE MAINTENANCE 18416 00 0 184160 212648.57 116 00 221000 B351.43 96
46 ** REPAIR Z, MAINT. SERVICES 20045 1155.55 6 200450 226726.10 113 2431.67 240570 11412.03 95
47 PRINTING 0 BINDING
47 00 PRINTING 3 BINDING 16 00 0 160 00 0 00 200 200.00 0
47 ** PRINTING & BINDING 16 00 0 160 00 0 00 200 206.00 0
49 , OTHER CHARGES
49 01 ADVERTISING 0 00 0 0 00 0 00 0 00 0
49 02 COMPUTER SOFTWARE 833 00 0 8330 00 0 00 10000 10000.00 0
16 COMPUTER HARDWARE 625 799.00 128 6250 799.00 13 874.00 7500 5E27 00 22
Nimw TY PROGR COUNTING PER
AM:
- *OOP YEAR LAPSED
ACNIS10/2008
CI OF PORT OFANBE AB OF 07/31/2008 .
PUNE 32 CJW91.7..ILATED PIEF4TCS DEPT/DIV 2200 POLICE..
DA ELE nD.S ACCOUT CURRENT,-r,, . ANNUAL UNENCUMB. I:
SUE CU7, BPSCRIPflEN DUDGET ACTUAL 7EYF BUDGET 4CTUAL 7.510 ENCUMBP. PUDGET BALANCE BLOT
52 SUEIL8C SAFTEY
521 LAW ENFORCEMENT
4 17 EMPLOYEE CON PURCHAE:: 0 00 0 0 00 0 00 0 CO 0
49 IA - IXES, LICENSES. FEES 107 00 0 1379 117.22 9 1775.00 1775 117.22- 107
'9 ** OTHER CHARGES 1/-55 799.00 4S 15959 916.22 6 2640 00 19275 15709.78 19
51 OFFICE SUPPLIES
51 00 OFFICE SUFFLIE 523 135.96
_- 5630 1419 69 24 - ,!088.0.6, 7000 2491.45 50
51 --3 OFFICE SUPPLIES 592 135 96 23 5830 1419.67 24 2088.89 7000 3191.45 50
52 OTHER OFERATINC, SUPPLIES
00 OTHER OPERATING SUPPLIES 833 349.51 42 8330 3963. 52 48 00 10000 6036.48 40
52 09 PD GRANT OP SUPPLIES 0 00 0 0 00 0 00 0 00 0
52 10 GAS.DIESEL,OIL, GREASE 333 125 18 38 3330 2149.21 65 00 4000 1050.7c 54
52 11 JANITORIAL SUPPLIES 0 00 0 0 00 0 00 0 00 0
52 12 UNIFORMS 1131 00 0 3312 00 0 00 3976 3576.00 0
52 13 ED. 1 REC. SUPPLIES 0 00 0 0 00 0 00 0 00 0
52 15 POSTAL SERVICE 16 4.12 26 160 63.17 40 00 200 136.83 32
52 ** OTHER OPERATING SUPPLIES 1513 478 81 32 15132 6175.90 41 00 18176 12000.10 34
54 DUES 0 MEMBERSHIP'
54 00 DUES l',. MEMBERSHIP 41 00 0 410 175.00 43 00 500 325.00 35
54 01 BOOKS ?, SUBSCRIPTIONS 41 00 0 410 00 0 00 500 500.00 0
54 *= DUES 5, MEMBERSHIP 82 00 0 820 175_00 21 00 1000 825.00 18
4 .
62 BUILDINGS AND INPR. TO
62 00 BUILDINGS AND INPR. TO 83 00 0 830 00 0 00 1000 1000.00 0
62 ** BUILDINGS AND INPR. TO 83 00 0 830 00 0 00 1000 1000.00 0
63 IMF OTHER THAN BLDGS
63 99 FIXED ASSET TRANSFERS 0 00 0 0 3987 00- 0 00 0 3987 00 0
63 *= IMP OTHER THAN BLDGS 0 00 0 0 3907 00- 0 00 0 3987 00 0
64 MACH :',, EQUIPMENT
64 00 MACH & EQUIPMENT 83 00 0 830 00 0 00 1000 1000.00 0
64 06 COMMUNICATION EQUIP 416 00 0 4160 00 0 00 5000 5000.00 0
64 15 ADP EQUIPMENT 416 00 0 4160 3987 00 96 00 5000 1013.00 80
64 22 GRANT CAPITAL 0 00 0 0 00 0 00 0 00 0
64 -g--, MACH 5 EQUIPMENT 915 00 0 9150 3987 00 44 00 11000 7013.00 36
• 71 PRINCIPAL
71 11 PRINCIPAL LiP 0 00 0 0 00 0 00 0 00 0
71 ** PRINCIPAL 0 00 0 0 00 0 00 0 00 0
72 INTEREST
72 11 INTEREST L/F 0 00 0 0 00 0 00 0 00 0
72 *0 INTEREST 0 00 0 0 00 0 00 0 00 0
66 OTHER NON-OPERATIONS
. .
99 02 DEPRECIATION EXPENSE 0 00 0 0 00 0 00 0 00 0
99 10 CONTINGENCY 277 00 0 2770 00 0 00 3323 3323.00 0
90 ** OTHER NON-OPERATIONS 277 00 0 2770 00 0 00 3323 3323.00 0
521 *0 *,, LAW ENFORCEMENT 192501 143447 03 70 1925010 1823964.66 95 52669.70 2310237 433602.64 91
�. 1 OF 07121/P00 c; P_COU'J? 1 .t PE 1Gl2C08 .
IDIN.35 DIEEATCH 0EFT/DIv 3200 POLICE/
EA = U�..1 - ,; ,
_UD _ EEICR ION C - C E 1 - t. _ t . - AR_ A L':.TE ,.r.xua:. 2E 1.cU CE
- .. _ _,._. ACTUAL .r P [NCUM3R. ,_.D::, .I.CL SDC-T .
, D Fo3L15 SAFTE
521 :0 ENFORCEMENT
52 —._ ERAFTEY !40447 02 75 l',2501 3 "'O" 66 95 52669 70 2010237 423002 64 El
D'_v 2200 ?"C:TgI_ ^_a.*i>r-
' L� :0 E 192501 143447 03 75 19,25010 1823964. 66 95 52669 70 22102.27 4- 26 1 =. 64 81
EflLICR 192501 148447 03 75 1 1E23964.66 95 52669 70 2210237 433602.64 81
FUNS &.. v.T:- - ,.t4;:;t
CO NEOLIDATFD DISPATCH 192501 143447 03 75 1925010 1623964 66 95 52669.70 231.0237 433602.64 61
c
Regional Public Safety Communication Center
Y Monthly Summary Of Services
2008
Computer Generated IMIS Report
Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Total YTD
"E "mergency 911 Calls 3,265 3,425 3,823 3.493 3.582 1.748 3,346 22,682
Total Abandoned 911 Calls 208 186 194 189 183 64 178 1,202
Non Emergency Inbound 9,281 8,809 10,259 9,955 10,704 5,405 10,016 64,429
Total Inbd Telephone calls 12,546 12,234 14,082 13,448 14,286 7,153 13,362 87,111
E -911 Calls of Total Inbd Calls 26% 28% 27% 26% 25% 24% 25% 26.0%
% E -911 Calls Abandoned 6.4% 5.4% 5.1% 5.4% 5.1% 3.7% 5.3% 53%
Non "E" Otbd 5,638 5,754 6,447 5,868 6,227 3,444 5,934 39,312
Total Telephone Items 18,184 17,988 20,529 19,316 20,513 10,597 19,296 126,423
RCC Internal Hand Count
Total "E" By City (landline calls)
Port Orange 612 517 622 467 616 585 471 3,890
New Smyrna Beach 361 301 394 269 348 374 275 2,322
Edgewater 232 219 273 209 247 255 189 1,624
Ponce FR 28 42 31 22 13 50 25 211
South Daytona 57 48 57 42 52 48 35 339
Total Wireless Calls 1,965 1,975 2,224 2,112 2,212 2,107 1,994 14,589
% E -911 Wireless Calls 60.2% 57.7% 58.2% 60.5% 61.8% 59.6% 64.3%
Events per Municipality
Port Orange
Fire 652 596 736 692 699 577 566 4,518
Police 6,427 5,830 6,386 6,088 6,375 5,509 5,926 42,541
New Smyrna Beach
Fire 375 436 433 415 379 427 348 2,813
Police 4,634 4,387 5,107 4,809 5,938 5,425 5,037 35,337
Edgewater
Fire 234 240 265 261 263 235 214 1,712
Police 2,635 2,541 2,562 2,619 2,931 2,813 2,703 18,804
Ponce Inlet Fire 56 55 57 46 45 50 54 363
South Daytona Fire 157 161 171 161 163 144 154 1111
FD Total Events 1,474 1,488 1,662 1,575 1,549 1,433 1,336 10,517
PD Total Events 13,696 12758 14055 13516 15244 13,747 13,666 96,682
Total Evia't Process 15,170 14,246 15,717 15,091 16,793 15,180 15 n02 107,199
ore w
•
.
Regional Public Safety Communication Center
Monthly Summary 01 Services
2007
Computes Generated IMIS Repot/
Feb Mar Apr May „nine July Aug Sep Oct Nov Dec Total YTD AVG /Day AVG /Week
"E "mergency 911 Calls 3 227 3,601 4,407 3,390 3.980 3,661 3,738 3.269 3,320 3,553 3.325 3,374 42845 117 824
Total Abandoned 911 Calls 316 336 449 372 306 131 184 199 168 219 175 182 3.037 8 58
Non Emergency Inbound 10,772 9,638 10,621 9,700 10,527 10,194 10,635 10,071 9,776 10,613 9,668 9,313 121,528 333 2337
Total Inbd Telephone calls 13,999 13.239 15,028 13,090 14.507 13,855 14,373 13,340 13,096 14,166 12,993 12,687 164,373 450 3161
%i, E- 911Calls of Total Inbd Calls 23% 27% 29% 26% 27 °/ 26% 26% 25% 25% 25% 26% 27 °4 26.1%
° 0 E -911 Calls Abandoned 9.8% 9.3% 10.2% 11.0% 7.7% 3.6° 4.9% 6.1% 5.1% 6.2% 5.3% 5.4% 7.1
Non "E" Otbd 6,714 5,464 6,134 5,110 6,117 5,944 6,075 5,577 5,661 6,191 6,017 5,687 70,691 194 1359
Total Telephone Items 20,713 18,703 21,162 18,200 20,624 19.799 20,448 18,917 18,757 20,357 19,010 18,374 235,064 644 4520
RCC internal Hand Count
Total "E" By City (landline calls)
Port Orange 652 583 767 503 597 386 594 558 386 390 472 618 6,506
New Smyrna Beach 393 389 434 351 428 252 370 329 248 246 310 351 4,101
Edgewater 257 273 253 219 241 168 243 248 171 177 208 213 2,671
Ponce FR 20 29 30 17 20 9 28 28 15 18 25 26 265
South Daytona 61 69 72 46 78 32 58 64 60 45 60 56 701
Total Wireless Calls 1,828 1,830 2,294 1,701 2,187 1,361 2,176 2,055 1,887 2,007 2,245 2,094 23,665
% E -911 Wireless Calls 56.6% 50.8% 52.1% 50.2% 54.9% 37.2% 58.2% 62.9% 56.8% 56.5% 67.5% 62.1% 55.2%
Events per Municipality
Port Orange
Fire 640 592 756 657 577 624 611 596 582 695 595 621 7,546 21 145
Police 6,599 5,740 6,604 6,129 7,341 5,911 6,560 6,531 6,112 6,769 6,068 6,167 76,531 210 1472
New Smyrna Beach
Fire 340 388 412 388 392 363 421 375 418 391 388 367 4,643 13 89
Police 4,646 3,984 4,348 4,110 4,673 4,104 4,626 4,411 4,081 4,621 4,726 4,684 53,014 145 1020
Edgewater
Fire 231 262 255 256 257 226 240 242 228 270 235 253 2,955 8 57
Police 3,777 3,508 3,970 3,509 3,524 3,060 3,424 3,220 3,511 3,193 2,999 2,789 40,484 111 779
Ponce Inlet Fire 36 46 50 39 63 39 53 36 39 48 63 53 565 2 11
South Daytona Fire 189 165 178 170 181 146 163 177 176 185 173 146 2049 6 39
FD Total Events 1,436 1,453 1,651 1,510 1,470 1,398 1,325 1,249 1,443 1,589 1,454 1,440 17,418
PD Total Events 15,022 13232 14922 .13748 15538 13,075 14,610 14,162 13,704 14,583 13,793 13,640 170,029
Total Event Process 16.458 14,685 16,573 15,258 17,008 14,473 15,935 15,411 15,147 16,172 15,247 15,080 187,447
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CENTER
ATTORNEY AGENDA ITEM - PENDING LITIGATION
REQUESTED MEETING DATE 8/21/08
SUBJECT:
A. Ratification of joint stipulation for dismissal in the cases of: 1) Sheltie Fink vs. The
Communications Inter -local Agency, The City of Port Orange, et al.; and 2) Stacey Peters vs. The
Communications Inter -local Agency, The City of Port Orange, et al.
B. Rejection of offer of settlement for $5,000.00 in the case of McNa vs. The Communications
Inter -local Agency, et al.
KEUUMMbNUtU MU 1 IUN:
A. To ratify the joint stipulation for dismissal in the cases of Shellie Fink vs. The
Communications Inter -local Agency, The City of Port Orange, et al.; and 2) Stacey Peters vs. The
Communications Inter -local Agency, The City of Port Orange, et al.
Now
B. To reject the offer of settlement for $5,000.00 in the case of McNa vs. The
Communications Inter -local Agency, The City of Port Orange, et al.
UMMAI
A. As you will recall, both plaintiffs, former dispatchers at the RCC, filed separate actions
claiming pregnancy discrimination. Both plaintiffs retained the same law firm. It has been the
position of the City and RCC that the claims were entirely without merit. After taking depositions in
the matter, letters were sent to plaintiffs' counsel advising that failure to dismiss their cases would
result in the RCC and City pursuing attorneys' fees and costs against them for filing a frivolous
lawsuit — formally called a Rule 11 letter for sanctions. [See attached letter dated April 15, 2008]
Both Plaintiffs have agreed to dismiss their cases with prejudice [See attached dismissals], As part
of the agreement for joint dismissal of the Fink case, we did agree to pay Fink's portion of the
entire mediator's fee. This amount was only $812.50, and was paid directly to the mediator.
Neither Fink nor Peters received anything in the agreement.
B. The McNa vs. The Communications Inter -local Agency remains pending. McNa alleges
age and disability discrimination as a result of her termination as a dispatcher. It is the position of
the City and RCC that the claim is completely without merit therefore, a rejection of the offer to
settle for $5,000.00 is recommended. A Rule 11 letter will be sent to McNa's attorney shortly that
states that the City and RCC will pursue sanctions against her if the case is not dismissed. The
Now court could also impose the fees against the law firm for McNa. If McNa does not agree to dismiss
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her suit, I would recommend pursuing the case to conclusion and then proceed to collect attorney's
%we fees and costs if the City and RCC prevail.