10-23-2008 COMMUNICATIONS INTERLOCAL AGENCY - GOVERNING
Nifty BOARD
October 23, 2008 — MONTHLY MEETING MINUTES
The October meeting was held pursuant to public notice at the City of Port
Orange, 2 floor conference room, 1000 City Center Circle, Port Orange, Florida
32129 on October 23, 2008.
The meeting was called to order at 9:04 a.m.
A role was taken with Mayor Allen Green, Commissioner Ted Cooper and Board
Council Ann Margret Emery present. Also in attendance was John Shelley, Port
Orange Finance Director.
The regular minutes of the August meeting were reviewed and accepted with
unanimous approval from the Board.
There were no Public comments or Correspondence.
There were no comments from Governing Board Members, City Managers or
Customer Agency Chiefs.
Now
Under Committee and Project Reports, John Shelley presented the September
2008 month end financial report, along with the year end 2008 financial report.
Total receipts are $2,092,500 for the year. Billing has been completed among
the Cities through the month of August and Finance has looked and considered
billing through the month of September and from the review of cash reserves that
have accumulated from expenditures that have not quite reached the budgetary
level, the cash reserves are adequate. The Finance Department has decided not
to bill the cities for the month of September. Mr. Shelley also stated that along
with the declining budget figures, the equity of 15% amount also declines. Mr.
Shelley stated that the statements have not been audited yet, and there might be
a few minor changes made, Mr. Cooper asked Mr. Shelley to clarify his
statement that RCC would be waiving the cities fees for the month of September.
Mr. Shelley stated that RCC will be able to live on eleven months worth of
revenue this year. Mr. Shelley stated that Director Bubb was able to spend
under his budget by almost $150,000.
Both Financial reports for the month ending September 30, 2008 and the year
end report for 2008, were unanimously approved by the Governing Board.
Under the Director's Report, Mr. Bubb presented the monthly services report.
Mr. Bubb had stated that we had some issues with the AT & T printer for the last
Mr two months. Commissioner Cooper stated that he had asked Chief Bennett why
the call volume for Edgewater was so low as compared to the year before. Mr.
",o►, Bubb stated that Edgewater's numbers were down about 7% over the last year.
One reason for the decreased amount of calls may be due to the influx of visitors
in the City, and also the fact that Edgewater had cut the number of police officer
positions which would reduce the number of self initiated calls made by Police
Officers.
Under the Attorney's Report, Board Council Emery presented a settlement
agreement for Cathleen Mc Na, a former employee of RCC. McNa alleged age
and disability discrimination as a result of her termination. Mc Na offered to
settle in the amount of $2550.00 and has signed the agreement dated
September 21, 2008. Although it has been the position of RCC that the claim is
without merit, acceptance is recommended to forego additional defense costs.
Commissioner Cooper made a motion to approve the settlement with a second
from Mayor Green for unanimous approval to pay $2550.00 to Cathleen Mc Na.
Under Unfinished Business, Director Bubb presented to the Board that he was
still waiting for the updated MOU from the County.
Under New Business was the renewal of the OSSI Software Maintenance
contract for the amount of $175,031.36. Commissioner Cooper made a motion
to approve payment of the bill, with a second from Mayor Green for unanimous
approval to pay the annual software maintenance bill.
Also under New Business Mr. Bubb stated that beginning within the next couple
of weeks, RCC would start the new rebanding of the radios. Nextel is paying to
move public safety under the 800 MHZ spectrum. This would be a three phase
project which includes all public safety governmental radios.
There were no Summary comments from Governing Board Members.
The meeting has been scheduled for January 15, 2009.
The meeting was adjourned at 9:35 a.m.
Appro -d by th Board on Janua 15, 2009 by
1 /
Allen Green, Chairman
%my AGREEMENT FOR FIRE/RESCUE COMMUNICATION SERVICES,
EMERGENCY MEDICAL DISP A TCD, COMPUTER AIDED DISPATCH
AND INCIDENT RECORDS MANAGEMENT SERVICES BETWEEN
THE TOWN OF PONCE INLET, FLORIDA
AND COMMUNICATIONS INTERLOCAL AGENCY (CIA)
ci This Agreement ( "Agreement ") is entered into on the /5 day of Z*rutt.r ,
200$ between the Town of Ponce Inlet, Florida, an incorporated Florida municipal
( "Town ") and the Communications Interlocal Agency ( "CIA "), a public entity created
pursuant to Section 163.01(7), Fla, Stat., directing the operation of the Regional Public Safety
Communication Center ( "CIA/RCC ")." .
Whereas, the Parties agree that Fire and Rescue radio communications and CAD
interface services in the Town are vital to the protection of health, welfare and safety of all its
citizens; and
Whereas, the Parties agree that the Town of Ponce Inlet is the primary provider of fire
suppression, rescue, emergency medical, emergency management and hazardous materials
emergency services to the citizens of and visitors to the Town; and
Whereas, the Town has the authority to enter into this Contract under its cooperative
contracting regulations and pursuant to Section 163.07, Florida Statutes; and
Now
Whereas, the Parties agree that the Town wishes to have the CIA/RCC serve as the
primary organization authorized to perform Fire and Rescue emergency radio dispatch,
including Emergency Medical Dispatch ( "EMD "), CAD interface services and Fire and
Rescue incident records management services for the Town; and
Now therefore, for and in consideration of the sums to be paid by the Town to CIA/RCC, and
for the mutual considerations simultaneously moving between the Parties hereto, it is
thereupon, agreed as follows:
1. DESCRIPTION OF SERVICES
The Town herby engages the CIA/RCC to manage and operate emergency and non -
emergency radio and computer aided dispatch communication services as well as
EMD and incident records management services for the Town of Ponce Inlet Fire and
Rescue Department. Such dispatch communication services shall include all of the
corporate limits of the Town and future areas of growth, which come within the
jurisdiction of the Town, as the same currently exist and may be subsequently
expanded through annexation. These services shall operate and be provided on a 24
hour a day, seven day a week basis. The CIA/RCC agrees to supply such services in a
prompt, effective, competent manner under the terms and conditions of this
agreement.
Page 1 of 8
*ow II. TERMS OF CONTRACT
A. Terms
This contract shall be for a period of 36 months, commencing on October 1,
2008 and terminating on September 30, 2011, subject to the CIA/RCC
Director's and the Town Manager's and Fire /Rescue Services Chiefs
authorization to initiate services.
B. Early Termination
This Contract may be terminated by either in the following manner:
1. By the CIA/RCC through a written notice to the Town of no less than
six (6) months; or
2. By the Town through a written notice to CIA/RCC of no less than six
(6) months.
The Parties acknowledge and agree that in the event that Town terminates its
participation in this Agreement that any "backbone" items relating to the CAD
system are not divisible and shall remain the property of the CIA/RCC.
C. Payment For and Cost of Service
1. The Town shall pay for all desired network costs, local computer(s),
required interfaces, appropriate software licenses as necessary, as well
as all costs associated with local staff training, including materials.
Any of the aforementioned items shall remain the sole and exclusive
property of the Town in the event of the termination or expiration of
this Contract.
2. The annual rate for services shall be determined based upon a cost per
call figure times the total number of calls for the preceding twelve-
month period ending December 31'. Only those calls that lead to the
creation of Fire /Rescue events in the corporate limits of Ponce Inlet
will be utilized in this formula. The CIA/RCC shall maintain data of
all calls for service and the volume attributable to each of the Cities
participating in the service. The CTA/RCC shall notify the Town prior
to April 30 of each year thereafter in the event that the CIA/RCC
requires an adjustment in the annual rate for services and the adjusted
rate shall take effect on October 1 of
Page 2 of 8
'tow the same year of notification. Adjustments shall be based upon the
average cost per call for service volumes attributable to each of the
contractual participants in the dispatch communication services center.
The cost per call increase if greater than ten percent of the prior fiscal
year, will be first reviewed with Ponce Inlet prior to setting the annual
rate.
For FY 2008 -2009, based on a $11.81 cost per call (RCC
budget /overall RCC call for service volume) the cost for services will
be approximately $6,673 (565 calls x $11.81). Billing will occur
quarterly and will be based on actual calls for service for that quarter.
D. Renewal Of Contract
1. The initial term of this Contract may be extended under the same or
modified terms and conditions as agreed to in writing by the Parties.
Contract extensions shall not be for less than thirty -six (36) month
terms and negotiated before the termination of the existing Contract.
Notice of intent to renew shall be given at least six (6) months prior to
the expiration of the contract.
11I. SCOPE OF SERVICES
A. CIA/RCC Management Responsibilities
The CIA/RCC shall provide consulting, management, supervisory and
operational personnel in accordance with applicable National Fire Protection
Association (NFPA) standards to effectively manage the services provided to
the Town for Fire /Rescue Communication Services.
B. Radio Maintenance - Contract for Services
The Town shall be responsible for the regular and routine maintenance of all
radio equipment assigned to Town personnel. The CIA/RCC shall assume
responsibility for the maintenance of all radio consoles located at the Regional
Communications Center used in the delivery of such services. The Town
agrees that its radio equipment shall not interfere at any time with the
operation of the RCC and agrees that in the event of any such interference the
Town shall take immediate steps to correct the cause of such interference and
shall be responsible for the cost of such corrective action. Failure to initiate
and complete corrective measures shall be grounds for immediate temlination
of this Agreement.
C. Dispatch Policies and Procedures
The CIA/RCC shall provide Fire /Rescue dispatch services in accordance with
applicable NFP A standards and as outlined and defined in the
Page 3 of 8
Now standards and operational guidelines of the CIA/RCC as maintained in
the offices of the CIA/RCC. The CIAIRCC shall provide a copy of all
amendments to the Town Fire /Rescue Chief and the Town hereby
acknowledges receipt of the currently adopted standards and guidelines
by execution of this Interlocal Agreement. These policies and
procedures are jointly established by all participating Fire /Rescue
agencies and the CIA/RCC. No party, including the Town, shall
change, alter or delete any such policy or procedure without joint
approval of participating Fire /Rescue agencies and the CIA/RCC.
D. Fire - Rescue Advisory Group
The CIAIRCC will establish a Fire - Rescue Advisory Group. The
member composition of such Group shall be the Chief/Designee of
each participating Fire /Rescue agency, including the Town, with each
having a singular vote on issues relating to their jurisdictions. The Fire -
Rescue Advisory Group shall meet at least quarterly and more often
upon the request of any single agency representative. In addition to
discussing, reviewing and taking action on proposed policy and
procedure, the Fire Rescue Advisory Group shall assist and provide
recommendations to the CIA/RCC in establishing a quality assurance
program to evaluate the promptness, completeness and professionalism
of the Fire /Rescue dispatch and record creation portion of the
CIA/RCC mission. Agency complaints regarding appropriate levels of
enumerated services will be promptly responded to, with a written
summary of findings provided to the agency Chief/Designee.
E. Property and Equipment Purchase and Ownership
Unless otherwise specified and agreed by the parties, all equipment and
services to maintain the CAD elements of the CIA/RCC shall become
the property of the CIA/RCC, which has the duty to maintain such
elements. Hardware items purchased on a "per unit cost" basis shall
revert to the Town in the event of dissolution of this Agreement.
F. Contractual Obligations
Nothing in this Agreement supersedes or interferes with any other
contract the CIA/RCC or the Town may have entered into heretofore
with any other entities. No contractual agreements hereafter entered into
by the CIA/RCC or the Town pertaining to Fire /Rescue radio and CAD
communication services shall supersede or interfere with any of the
obligations and responsibilities of the parties under this lnterlocal
Agreement. The CIA/RCC assumes no responsibility or obligation
toward the Town's dispatch personnel; rather, the employment and
separation of employment as well as any other obligations pertaining
thereto with regard
Page 4 of 8
.► to the Town's dispatch personnel shall be the sole and exclusive
responsibility of the Town. Incumbent Town dispatch staff personnel
may apply for employment, consistent with CIA/RCC employment
practices.
G. Inspection and Monitoring of Communication Services
The Town shall at any reasonable time and with notice, have the right
to inspect, examine or monitor the operations of the CIA/RCC as
related to Fire /Rescue dispatch and CAD communication services. The
CAD system shall have the capability to provide remote access for
miscellaneous report retrieval as determined by the Town within the
parameters of the CIA/RCC system. The CIA/RCC representatives
shall have the right to inspect, monitor and approve the installation of
and use of all network equipment interfaces etc., to assure optimal
performance and integrity of data and voice transfer.
H. Staffing Levels and Qualifications
The CIA/RCC shall endeavor to maintain the minimum staffing level
of not less than five (5) PSCOs to meet applicable NFPA standards.
CIA/RCC will monitor the Primary Fire Dispatch Channel (Fire 3)
with at least one (1) PSCO. All requests for resources will be requested
through this talkgroup. Any additional talkgroups or Tactical Channels
tor
utilized on an incident will be monitored by CIA/RCC as staffing
levels, workload and resources permit.
CIA/RCC PSCOs will receive monthly continuing education in topics
relating to Fire and Rescue dispatching or area familiarization. PSCO's
assigned to Fire and Rescue talkgroups shall at a minimum hold the
following APCO certifications: Basic Telecommunicator, Basic EMD,
and Fire Communicator.
1. Obligations and Responsibilities
In the execution of the obligations and responsibilities inherent in this
contract, the CIA/RCC as well as the Town shall cooperate with all
departments and agencies of local, state and federal governments
having jurisdiction over the rendering of such Fire /Rescue Radio and
CAD Communication Services.
Nor
Page 5 of 8
Now IV. PERSONNEL
A. Employer
The CIA/RCC shall be the employer of all public safety communication
officers and shall be responsible for the supervision and direction of all
personnel assigned to the delivery of these services. The CIA/RCC is solely
responsible for recruitment, selection, training, compensation, promotion,
transfer, discipline and termination of said employees.
B. Communication Complaints
Any and all complaints arising from the delivery of Fire /Rescue dispatch
services shall be communicated in writing with the signature of the CIA/RCC
Executive Director or Town Fire Rescue Chief Parties agree to investigate all
complaints and provide a written response to include the resolution of any
problems.
V. INDEPENDENT CONTRACTOR
Under this Contract, the CIA/RCC shall operate as an independent contractor
and shall not be construed as the agency of the Town in the management and
operation of its business, except for the limited purposes of tort liability under
11 .10 ,
Section 768.28 Fla. Stat in connection with the rendering of emergency and
non - emergency fire /rescue communication services.
VI. RESOLUTION OF DISPUTES
Issues related to quality of service that are not resolved through normal
processes may be jointly resolved by the Town Manager and the CIA
Executive Committee.
VII. INSURANCE
The CIA shall provide and maintain during the life of this Contract general
liability insurance in the amount of $1,000,000. The Parties agree to provide
each other with written notice of any claim within ten (10) days of its receipt.
Nothing in this Contract shall be deemed as a waiver of sovereign immunity as
provided under 768.28 Fla. Stat. and any amendments thereto.
`r.r
Page 6 of 8
VIII. NOTICES
All notices or other communications required by this Contract shall be in writing and
shall be deemed duly affected on the first business day after mailing by U. S.
registered or certified mail.
As to the Town:
Kassandra Esposito Blissett
Town Manager, Town of Ponce Inlet, Florida
4300 S. Atlantic Avenue
Ponce Inlet, Florida 32127
As to the CIA:
David B. Bubb
Executive Director
Communications Interlocal Agency
1395 Dunlawton Avenue
Port Orange, Florida 32129
IX. INDEMNIFICATION
CIA shall indemnify and hold harmless the TOWN and each of its members,
representatives, agents and employers from and against all claims, damages,
New
losses and expenses, including attorney's fees, arising out of or resulting from the
work.
X. MISCELLANEOUS
A. In the event of any litigation arising under this Contract, the prevailing party shall
be entitled to recovery of costs and reasonable attorney's fees in addition to any
other relief to which the other Party may be entitled.
B. This Contract represents the entire agreement between the Parties hereto with
respect to the subject matter hereof, and may not be modified, changed, altered or
amended in any manner without the written agreement of the Parties hereto.
C. This Contract shall be governed by and construed in accordance with the laws of
the State of Florida.
XI. SEVERABILITY
In the event any provision of this Contract is deemed illegal by any court of
competent jurisdiction, all remaining provisions shall remain in effect and
fully enforceable.
Page 7 of 8
', IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the date first
above written.
---- TOWN OF PONCE)ILET
; •3 . x it .. „ ,:o w) Z. Ill
l 4a,3 x , , ` 3 s , , ' x , .� ii , ,,„
! , 41 I Bye; 'I
,r a , � ' Kassandra Espr o Blissett, Town Manager
�fi k � .G �i w> % a
� , V w .t
�° Attest , , ,(. ' � ,, ti„
i,
COMMUN . A TIONS INTEI�AL AGENCY
By:
May•r Allen Green, Chairman CIA Governing
lour Board
Attest: ciL a-la10-4--
liolly
Page 8 of 8
, y
O" PORT O 'f , The City of Port Orange
``" ~ `. - FIN DEPARTMENT
1867
4 OR1D P
Memorandum
To: Board of Directors — Consolidated Dispatch
From: John A, Shelley, Finan
ty
irector
Subject: Finance Report for Consolidated Dispatch
Period ending December 31, 2008
Date: January 8, 2009
We have completed Fiscal Year 2008. Year -end accruals and other adjustments are still in process,
final balances are not expected to change significantly. The audit is currently in process and the final
completed audit is not expected for a month or so.
For first quarter ending December 31, 2008, the total billing and collections from the various Cities
amount to $39,677. Billings to the various participating Cities total $867,134 and are currently in
v process. Operating expenditures for the same time period amount to $603,199.
Please see the attached detail of the revenues and expenditures for the quarter ending December 31,
2008,
Should you have any questions regarding this memorandum or its attachments, please contact me.
cc: Kenneth W. Parker, City Manager
David Bubb, Director of Communication Interlocal Dispatch
'REPARED C, 7 /2009, 9'30:22 CITY OF POP MANGE PAGE x 135
_
'ROGRAM: L REVENUE R RT `rl/
25 %. OF YEAR LAPSED ACCOUNTING PERIOD 03/2009
:ITY OF PORT ORANGE AS OF 12/31/2008
s.
rUND 632 CONSOLIDATED DISPATCH
ACCOUNT *******et** CURRENT ****** ***it ****at*** YEAR —TO —DATE * *** **** , ANNUAL UNREALIZED
ACCOUNT DESCRIPTION ESTIMATED ACTUAL %REV ESTIMATED ACTUAL ' %.REV ESTIMATE BALANCE
330 INTER GOVERNMENTAL
331 FEDERAL GRANTS
51 00 FEMA GRANT 0 00 0 00 0 00
331 ** FEDERAL GRANTS 0 00 0 00 0 00
334 STATE GRANTS
25 00 2004 HURRICANES 0 00 0 00 0 00
334 ** STATE GRANTS 0 00 0 00 0 00
335 STATE SHARED REVENUES
27 00 PORT ORANGE 81. 170 00 243,510 00 974,048 974, 048. 00
27 10 DIRECT BILL 1007. (MP /MS027 757 5,470.97 723 2,271 20, 276. 05 893 9,094 11, 182. 05-
27 * PORT ORANGE 81,927 5,470.97 7 245,781 20, 276.05 8 983,142 962, 865.95
28 00 EDGEWATER 42,430 00 127,290 .00 509, 162 509, 162. 00
28 10 DIRECT BILLED REVENUE 452 2,160.43 478 1,356 6,479.19 47B 5,424 1,055. 19-
28 * EDGEWATER 42,882 2,160.43 5 128,646 6,479.19 5 514, 586 508, 106. 81 •
29 00 NEW SMYRNA BEACH 60,879 00 182,634 .00 730,536 730, 536. 00
29 10 DIRECT BILLED REVENUE 553 4.424.07 800 1,659 13, 269.73 800 6,637 6,632.73—
29 * NEW SMYRNA BEACH 61.431 4,424.07 7 184,293 13, 269.73 7 737,173 723, 903.27
30 00 PONCE INLET, TOWN OF 621 00 1,863 00 7,456 7,456.00
31 10 DIRECT BILLED REVENUE 2.949 127 05 4 8,847 738.56 8 35,389 34, 650, 44
335 ** STATE SHARED REVENUES 189,810 12, 182. 52 6 569,430 40. 763. 53 7 2,P7 2, 236, 982. 47
330 * ** INTER GOVERNMENTAL 189, 810 12. 182. 52 6 569,430 40, 763. 53 7 2,277 2, 236, 982. 47
360 MISC REVENUE
361 INTEREST EARNINGS
10 00 INTEREST ON INVESTMENTS 0 213. 56— 0 1,154.25— 0 1, 154. 25
361 ** INTEREST EARNINGS 0 213. 56— 0 1,154.25— 0 1, 154. 25
364 SALE OF FIXED ASSETS
49 00 GAIN /(LOSS) ON SALE F/A 0 00 0 10.00 0 10.00-
364 ** SALE OF FIXED ASSETS 0 00 0 10.00 0 10.00-
369 OTHER RISC REVENUE
90 00 RISC REVENUE 0 00 0 58.00 0 58. 00-
369 ** OTHER RISC REVENUE 0 00 0 58.00 0 58.00-
360 * ** RISC REVENUE 0 213. 56— 0 1,086.25— 0 1,086.25
380 NON REVENUES
381 INTERFUND TRANSFER
16 00 TRANSFER FROM 001 0 00 0 00 0 00
'ROGRAMD Go59L2009, 9:30:22 CIREVENUEOTNG PAGE36
25% OF YEAR LAPSED ACCOUNTING PERIOD 03/2009
CITY OF PORT ORANGE AS OF 12/31/2008
FUND 632 CONSOLIDATED DISPATCH
ACCOUNT * * * * *** * ** CURRENT * * * * * * * * ** * * * * * * ** YEAR -TO -DATE * * * * * * ** ANNUAL UNREALIZED
ACCOUNT DESCRIPTION ESTIMATED ACTUAL %REV ESTIMATED ACTUAL /.REV ESTIMATE BALANCE
380 NON REVENUES
381 INTERFUND TRANSFER
20 00 TRANS W/C PERSONAL SER 0 00 0 00 0 00
381 ** INTERFUND TRANSFER 0 00 0 00 0 00
389 OTHER NON REVENUE
10 00 APPROPRIATED FUND BAL 2,707 00 8.121 00 32,491 32, 491.00
389 ** OTHER NON REVENUE 2,707 00 8,121 00 32,491 32, 491.00
380 * ** NON REVENUES 2,707 00 , 8,121 00 32,491 32/491.00
FUND TOTAL CONSOLIDATED DISPATCH 192,517 11, 968.96 6 577.551 39,677 28 7 2.310. 237 2, 270, 559.72
i
DREPARED 0 .,,._„7 /2009. 7 DETAIL BUDG PORT
R0GRAM: GP1 i7L 257 OF YEAR PSED ACCOUNTING PERIOD G 0 09
�ITY OF PORT ORANGE
FUND 632 CONSOLIDATED DISPATCH DEPT /DIV 3200 POLICE/
BA ELE OBJ ACCOUNT ***** ****CURRENT ** ******** ****** ****YEAR -TO- DATE*** ** ** ANNUAL UNENCUMB. 7.
SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMDR. BUDGET BALANCE BDGT
52 PUBLIC SAFTEY
521 LAW ENFORCEMENT
12 SALARIES AND WAGES
12 00 SALARIES AND WAGES 85148 79938.94 94 255444 234205.21 92 00 1021783 787577 79 23
12 11 COMPENSATED ABSENCE 0 00 0 0 8244.51- 0 00 0 8244.51 0
12 ** SALARIES AND WAGES 85148 79938.94 94 255444 225960.70 89 00 1021783 795822.30 22
14 OVERTIME
14 00 OVERTIME 14074 10939.04 78 42222 26043.78 62 00 168890 142846.22 15
14 ** OVERTIME 14074 10939.04 78 42222 26043.78 62 00 168890 142846.22 15
15 EDUCATION TUITION
15 10 CERTIFICATION /LICENSES 83 00 0 . 249 00 0 00 1000 1000.00 0
15 11 PHYSICAL EXAMS 35 00 0 105 00 0 00 420 420.00 0
15 ** EDUCATION TUITION 118 .00 0 354 00 0 .00 1420 1420.00 0
21 FICA TAXES
21 00 FICA TAXES 8037 6747.62 84 24111 19244.60 80 .00 96446 77201.40 20
21 ** FICA TAXES 8037 6747,62 84 24111 19244.60 80 . 00 96446 77201.40 20
22 RETIREMENT CONTRIBUTIONS
22 00 RETIREMENT CONTRIBUTIONS 10339 10076.65 98 31017 28841.33 93 00 124078 95236.67 23
22 ** RETIREMENT CONTRIBUTIONS 10339 10076.65 98 31017 28841.33 93 00 124078 95236.67 23
23 HEALTH INSURANCE
23 00 HEALTH INSURANCE 17126 15248.92 89 51378 46225.50 90 .00 205521 159295.50 23
23 01 DISABILITY INSURANCE 458 506.15 111 1374 1546.95 113 00 5500 3953.05 28
23 ** HEALTH INSURANCE 17584 15755.07 90 52752 47772.45 91 ,00 211021 163248.55 23
24 WORKERS COMPENSATION
24 00 WORKERS COMPENSATION 1315 333.63 25 3945 983.41 25 00 15782 14798.59 6
24 ** WORKERS COMPENSATION 1315 333.63 25 3945 983.41 25 00 15782 14798.59 6
25 UNEMPLOYMENT COMP
25 00 UNEMPLOYMENT COMP 821 00 0 2463 00 0 00 9856 9856.00 0
25 ** UNEMPLOYMENT COMP 821 00 0 2463 00 0 .00 9856 9856.00 0
26 EAP BENEFIT
26 00 EAP BENEFIT 101 79.30 79 303 240. 50 79 ,00 1214 973. 50 20
26 ** EAP BENEFIT 101 79.30 7q 303 240. 50 79 . 00 1214 973. 50 20
31 PROFESSIONAL SERVICES
31 12 LEGAL SERVICES 83 .00 0 249 00 0 00 1000 1000.00 0
31 13 OTHER PROF SERVICES 4166 486.52 12 12498 1274.10 10 7985.14 50000 40740.76 19
31 16 AUDIT FEE 1/4 166 00 0 498 00 0 .00 2000 2000.00 0
31 ** PROFESSIONAL SERVICES 4415 486.52 11 13245 1274.10 10 7985.14 53000 43740.76 18
34 OTHER CONTRACT SERVICE
34 17 EAP PROGRAM 125 00 0 375 00 0 .00 1500 1500.00 0
34 ** OTHER CONTRACT SERVICE 125 00 0 375 .00 0 .00 1500 1500.00 0
Y
'REPARED 0/2009, 7'04:23 DETAIL BUDGEPORT PAGE6
'ROGRAM: G L 257. OF YEARIIMPSED ACCOUNTING PERIOD 03910E09
:ITY OF PORT ORANGE
=UND 632 CONSOLIDATED DISPATCH DEPT /DIV 3200 POLICE/
3A ELE OBJ ACCOUNT *** *arty ** #CURRENT * ****** * ** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. "/.
3UB SUB DESCRIPTION BUDGET ACTUAL YEXP BUDGET ACTUAL 7..EXP ENCUMBR. BUDGET BALANCE BDGT
52 PUBLIC SAFTEY
521 LAW ENFORCEMENT
40 TRAVEL PER DIEM
40 00 TRAVEL PER DIEM 208 00 0 624 00 0 00 2500 2500.00 0
40 10 EMPLOYEE TRAINING 166 00 0 498 00 0 00 2000 2000.00 0
40 arty TRAVEL PER DIEM 374 00 0 1122 00 0 .00 4500 4500.00 0
41 COMMUNICATION SERVICES
41 00 COMMUNICATION SERVICES 16666 13596.38 82 49998 40338.22 81 84239.78 200000 75422.00 62
41 ** COMMUNICATION SERVICES 16666 13596.38 82 49998 40338.22 81 84239.78 200000 75422.00 62
43 UTILITY SERVICES
43 10 ELECTRICAL SERVICES 1541 1599.96 104 . 4623 3217.39 70 00 18500 15282.61 17
43 ** UTILITY SERVICES 1541 1599.96 104 4623 3217.39 70 00 18500 15282.61 17
44 RENTALS E< LEASES
44 13 FLEET FINANCING 412 412.75 100 1236 1238.25 100 00 4953 3714.75 25
44 15 BUILDING LEASE 3666 00 0 10998 00 0 00 44000 44000.00 0
44 ** RENTALS & LEASES 4078 412.75 10 12234 1238.25 10 .00 48953 47714.75 3
45 INSURANCE
45 10 COMMERCIAL POLICY INS 3291 3666.67 111 9873 24703.01 250 .00 39500 14796.99 63
45 16 WORKERS COMP INSURANCE 849 2336.98 275 2547 2712.06 107 3346.75 10194 4135.19 59
45 19 VEHICLE INSURANCE 73 73.08 100 219 219.24 100 00 877 657 76 25
45 tray INSURANCE 4213 6076.73 144 12639 27634.31 219 3346.75 50571 19589.94 61
46 REPAIR & MAINT. SERVICES
46 10 GENERAL EQUIP MAINT 833 288.41 35 2499 576.82 23 2923.18 10000 6500.00 35
46 12 VEH MAINT MTHLY TRANSFER 266 00 0 798 449.62 56 .00 3200 2750.38 14
46 16 BUILDING MAINT 530 530.83 100 1590 1592.49 100 .00 6370 4777, 51 25
46 36 SOFTWARE MAINTENANCE 18416 00 0 55248 175031.36 317 .00 221000 45968.64 79
46 trot REPAIR & MAINT. SERVICES 20045 819.24 4 60135 177650.29 295 2923. 18 240570 59996.53 75
47 PRINTING & BINDING
47 00 PRINTING & BINDING 16 00 0 48 .00 0 .00 200 200.00 0
47 trot PRINTING & BINDING 16 .00 0 48 00 0 00 200 200.00 0
49 OTHER CHARGES
49 02 COMPUTER SOFTWARE 833 .00 0 2499 00 0 .00 10000 10000.00 0
49 16 COMPUTER HARDWARE 625 00 0 1875 00 0 00 7500 7500.00 0
49 ** OTHER CHARGES 1458 00 0 4374 00 0 00 17500 17500.00 0
51 OFFICE SUPPLIES
51 00 OFFICE SUPPLIES 583 630.60 108 1749 925.33 53 2074.67 7000 4000.00 43
51 ** OFFICE SUPPLIES 583 630.60 108 1749 925.33 53 2074.67 7000 4000.00 43
52 OTHER OPERATING SUPPLIES
52 00 OTHER OPERATING SUPPLIES 833 807.88 97 2499 1023.19 41 00 10000 8976.81 10
52 10 GAS. DIESEL, OIL, & GREASE 333 161.95 49 999 581.32 58 00 4000 3418.68 15
52 12 UNIFORMS 333 00 0 999 .00 0 00 3996 3996.00' 0
52 15 POSTAL SERVICE 16 3.70 23 48 9.58 20 00 200 190.42 5
52 at* OTHER OPERATING SUPPLIES 1515 973. 53 64 4545 1614.09 36 . 00 18196 16581. 91 9
I
PREPARED 7/2009, 7 DETAIL BUDGE�,,,.,r1EPORT PAGE57
PROGRAM: Gig 7L 25% OF YEAR PSED ACCOUNTING PERIOD 0 09
CITY OF PORT ORANGE .
FUND 632 CONSOLIDATED DISPATCH DEPT /DIV 3200 POLICE/ `
BA ELE OBJ ACCOUNT * * * * * * ** *CURRENT * * * * * * * * ** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. %
SUB SUB DESCRIPTION BUDGET ACTUAL 7.EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT
52 PUBLIC SAFTEY
521 LAW ENFORCEMENT
54 DUES & MEMBERSHIP
54 00 DUES & MEMBERSHIP 41 195.00 476 123 220.00 179 .00 500 280.00 44
54 01 BOOKS & SUBSCRIPTIONS 41 .00 0 123 .00 0 .00 500 500.00 0
54 ** DUES & MEMBERSHIP 82 195.00 238 246 220.00 89 .00 1000 780.00 22
62 BUILDINGS AND IMPR. TO
62 00 BUILDINGS AND IMPR. TO 83 00 0 249 00 0 00 1000 1000.00 0
62 ** BUILDINGS AND IMPR. TO 83 00 0 249 00 0 00 1000 1000.00 0
64 MACH & EQUIPMENT
64 00 MACH & EQUIPMENT 83 00 0 , 249 00 0 00 1000 1000.00 0
64 06 COMMUNICATION EQUIP 416 00 0 1248 00 0 .00 5000 5000.00 0
64 15 ADP EQUIPMENT 416 00 0 1248 00 0 00 5000 5000.00 0
64 ** MACH & EQUIPMENT 915 00 0 2745 00 0 .00 11000 11000.00 0
521 ** ** LAW ENFORCEMENT 193646 148660.96 77 580938 603198.75 104 100569.52 2323980 1620211.73 30
52 ** ** PUBLIC SAFTEY 193646 148660.96 77 580938 603198.75 104 100569.52 2323980 1620211.73 30
DIV 3200 TOTAL * * * * * **
POLICE 193646 148660.96 77 580938 603198.75 104 100569.52 2323980 1620211.73 30
DEPT 32 TOTAL * * * * * **
POLICE 193646 148660.96 77 580938 603198.75 104 100569.52 2323980 1620211.73 30
FUND 632 TOTAL * * * * * * * **
CONSOLIDATED DISPATCH 193646 148660.96 77 580938 603198.75 104 100569.52 2323980 1620211.73 30
i
Regional Public Safety Communication Center
Monthly Summary Of Services
2008
Computer Generated !MIS Report
Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Total ¥TD
"E "mergency 911 Calls 3,265 3,425 3,823 3,493 3,582 1,748 3,346 3,609 3,162 3,438 3,150 3,349 39,390
Total Abandoned 911 Calls 208 186 194 189 183 64 178 214 192 209 175 158 2,150
Non Emergency Inbound 9,281 8,809 10,259 9,955 10,704 5,405 10,016 9,779 9,385 10,001 8,861 9,615 112,070
Total Inbd Telephone calls 12,546 12,234 14,082 13,448 14,286 7,153 13,362 13,388 12,547 13,439 12,011 12,964 151,460
% E -911 Calls of Total Inbd Calls 26% 28% 27% 26% 25% 24% 25% 27% 25% 26% 26% 26% 26 0%
% E-911 Calls Abandoned 6.4% 5.4% 5.1% 5.4% 5.1% 3.7% 5.3% 5.9% 6.1% 6.1% 5.6% 4.7% 5.5%
Non "E" Otbd 5,638 5,754 6,447 5,868 6,227 3,444 5,934 6,311 6,036 6,013 5,902 5,902 69,476
Total Telephone Items 18,184 17,988 20,529 19,316 20,513 10,597 19,296 19,699 18,583 19,452 17,913 18,866 220,936
RCC Internal Hand Count
Total "E" By City (landline calls)
Port Orange 612 517 622 467 616 585 471 377 0 373 413 360 5,413
New Smyrna Beach 361 301 394 269 348 374 275 209 0 183 207 224 3,145
Edgewater 232 219 273 209 247 255 189 178 0 147 185 171 2,305
Ponce FR 28 42 31 22 13 50 25 29 0 45 61 41 387
South Daytona 57 48 57 42 52 48 35 34 0 32 44 39 488
Total Wireless Calls 1,965 1,975 2,224 2,112 2,212 2,107 1,994 2,248 2,013 2,105 1,947 2,048 24,950
% E -911 Wireless Calls 60.2% 57.7% 58.2% 60.5% 61.8% 59.6% 62.3% 63.7% 61.2% 61.8% 61.2% 63.3%
Events per Municipality
Port Orange
Fire 652 596 736 692 699 577 566 637 645 642 591 606 7,639
Police 6,427 5,830 6,386 6,088 6,375 5,509 5,926 5,450 5,720 6,413 5,324 5,489 70,937
New Smyrna Beach
Fire 375 436 433 415 379 427 348 351 332 372 341 345 4,554
Police 4,634 4,387 5,107 4,809 5,938 5,425 5,037 4,666 4,842 4,838 4,294 4,374 58,351
Edgewater
Fire 234 240 265 261 263 235 214 272 249 256 231 263 2,983
Police 2,635 2,541 2,562 2,619 2,931 2,813 2,703 2,663 2,931 2,553 2,534 2,565 32,050
Ponce Inlet Fire 56 55 57 46 45 50 54 51 28 55 46 32 575
South Daytona Fire 157 161 171 161 163 144 154 177 176 176 156 134 1930
FD Total E Events 1,474 1,488 1,662 1,575 1,549 1,433 1,336 1,488 1,430 1,501 1,365 1,380 17,681
PD Total Events 13,696 12758 14055 13516 15244 13,747 13,666 12,779 13,493 13,804 12,152 12,428 161,338
Total Event Process 15,170 14,246 15,717 15,091 16,793 15,180 15,002 14,267 14,923 15,305 13,517 13,808 179,019
* %/iir Niror
1,_1 -
Regional Public Safety Communication Center
Monthly Summary Of Services
2007
Computer Generated IMIS Report
Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Total YTD AVG /Day AVG/Week
"E "mergency 911 Calls 3,227 3,601 4,407 3,390 3,980 3,661 3,738 3,269 3,320 3,553 3,325 3,374 42,845 117 824
Total Abandoned 911 Calls 316 336 449 372 306 131 184 199 168 219 175 182 3,037 8 58
Non Emergency Inbound 10,772 9,638 10,621 9,700 10,527 10,194 10,635 10,071 9,776 10,613 9,668 9,313 121,528 333 2337
Total Inbd Telephone calls 13,999 13,239 15,028 13,090 14,507 13,855 14,373 13,340 13,096 14,166 12,993 12,687 164,373 450 3161
% E -911 Calls of Total Inbd Calls 23% 27% 29% 26% 27% 26% 26% 25% 25% 25% 26% 27% 26.1%
% E -911 Calls Abandoned 9.8% 9.3% 10.2% 11.0% 7.7% 3.6% 4.9% 6.1% 5.1% 6.2% 5.3% 5.4% 7.1%
Non "E" Otbd 6,714 5,464 6,134 5,110 6,117 5,944 6,075 5,577 5,661 6,191 6,017 5,687 70,691 194 1359
Total Telephone Items 20,713 18,703 21,162 18,200 20,624 19,799 20,448 18,917 18,757 20,357 19,010 18,374 235,064 644 4520
RCC Intemal Hand Count
Total "E" By City (landline calls)
Port Orange 652 583 767 503 597 386 594 558 386 390 472 618 6,506
New Smyrna Beach 393 389 434 351 428 252 370 329 248 246 310 351 4,101
Edgewater 257 273 253 219 241 168 243 248 171 177 208 213 2,671
Ponce FR 20 29 30 17 20 9 28 28 15 18 25 26 265
South Daytona 61 69 72 46 78 32 58 64 60 45 60 56 701
Total Wireless Calls 1,828 1,830 2,294 1,701 2,187 1,361 2,176 2,055 1,887 2,007 2,245 2,094 23,665
% E -911 Wireless Calls 56.6% 50.8% 52.1% 50.2% 54.9% 37.2% 58.2% 62.9% 56.8% 56.5% 67.5% 62.1% 55.2%
Events per Municipality
Port Orange
Fire 640 592 756 657 577 624 611 596 582 695 595 621 7,546 21 145
Police 6,599 5,740 6,604 6,129 7,341 5,911 6,560 6,531 6,112 6,769 6,068 6,167 76,531 210 1472
New Smyrna Beach
Fire 340 388 412 388 392 363 421 375 418 391 388 367 4,643 13 89
Police 4,646 3,984 4,348 4,110 4,673 4,104 4,626 4,411 4,081 4,621 4,726 4,684 53,014 145 1020
Edgewater
Fire 231 262 255 256 257 226 240 242 228 270 235 253 2,955 8 57
Police 3,777 3,508 3,970 3,509 3,524 3,060 3,424 3,220 3,511 3,193 2,999 2,789 40,484 111 779
Ponce Inlet Fire 36 46 50 39 63 39 53 36 39 48 63 53 565 2 11
South Daytona Fire 189 165 178 170 181 146 163 177 176 185 173 146 2049 6 39
FD Total Events 1,436 1,453 1,651 1,510 1,470 1,398 1,325 1,249 1,443 1,589 1,454 1,440 17,418
PD Total Events 15,022 13232 14922 13748 15538 13,075 14,610 14,162 13,704 14,583 13,793 13,640 170,029
Total Event Process 16,458 14,685 16,573 15,258 17,008 14,473 15,935 15,411 15,147 16,172 15,247 15,080 187,447