01-15-2009 COMMUNICATIONS INTERLOCAL AGENCY — GOVERNING
iue BOARD
January 15, 2009 — Monthly Meeting Minutes
The January meeting was held pursuant to public notice at the City of Port
Orange, City Council Chambers, 1000 City Center Circle, Port Orange, Florida
on January 15, 2009.
The meeting was called to order at 9:05 a.m.
A role was taken with Mayor Allen Green and Commissioner Jack Grasty
present. Commissioner Ted Cooper was absent.
The regular minutes of the October meeting were reviewed and accepted with
unanimous approval from the Board.
There were no Public Comments or Correspondence.
There were no comments from Governing Board Members, City Manager or
Customer Agency Chiefs.
Under Committee and Project Reports, Director Bubb presented the Finance and
*ow Budget Report as prepared by John Shelley, Port Orange Finance Director. The
first quarter revenues for the City are about $40,000 and total billing to the Cities
totaled $867,134. The operating expenses for the same period are
approximately $603,199. Mr. Bubb also stated that he is exploring other revenue
sources, which would include cost comparison's from surrounding communities,
i.e. what they're paying the county for services, as compared to what RCC may
cost them. Commissioner Grasty made a motion to approve the Finance and
Budget report. The report was unanimously accepted by the Board.
Under the Director's Report, Mr. Bubb presented the year end services report
with a comparison to 2007. Call volume is down about 15,000 calls from 2007.
There was no Attorney's Report. Ann - Margret Emery has resigned her position
with the City of Port Orange, and we'll need to appoint new Council for RCC.
There was no Unfinished Business.
Under New Business, the Director presented the Board with the contract from
Ponce Inlet to continue to supply fire and dispatch services to the town. Mr.
Grasty made a motion to approve the contract and continue to service the Town
of Ponce Inlet. The contract was approved by unanimous approval.
Director Bubb wanted to add to the Board members, a discussion point about
Volusia County collecting 911 funds for the whole county and administering those
funds by charter. They are responsible for supplying the backbone of the whole
countywide 911 system to all the psaps in Volusia County. Annually, the county
sends us a capital purchase budget request form for any items we may need as
a psap. We have not submitted over the last few years, because anything we
have submitted has been disapproved. This year the Director submitted a
request for $10,000 to replace our chairs. He also copied the statute which
would allow payment for such. The Director also inquired of the county if he
could make a budget request on the form that is not a capital purchase. Director
Bubb then submitted a request for $150,000 which is 12% of our salary budget
minus administration expenses. This figure equals approximately 12% of the
time in which 911 calls are answered. This is an allowable expense under the
statute. The Director assumes that this will be denied. There has since been an
official form circulated to the psaps by someone other than the 911 Coordinator,
asking what the municipality's expenses for their psaps are in relation to 911
services. The Director will discuss this with the City Managers.
Under Summary Comments, Governing Boards, Commissioner Grasty stated
that he had discussed with Director Bubb that the County has once again
approached the cities for cost of dispatching services. Mr. Bubb explained to the
Commissioner that what the County proposes to the Cities does not, in fact,
include all expenses required.
The next meeting of the Governing Board is scheduled for April 16, 2009 at 9:00
a.m.
The meeting was adjourned at 9:26 a.m.
Approved by the Board o J 18, 2009
By
Alien Green, Chairman
d‘ T °� The City of Port Orange
V FINANCE DEPARTMENT
∎ m
**tar 1867
F OR1O'
Memorandum
To: Board of Directors — Consolidated Dispatch
From: John A. Shelley, Finnb- Director
Subject: Finance Report fo Dispatch-Period spatch- Period ending March 31, 2009
Date: April 14, 2009
Our Auditors have completed the audit for last year. Attached to this report is a copy of the draft
audit information for the fiscal year ending September 30, 2008. Please note, operations showed a net
loss of $145,900; however, this was planned for in order to reduce reserves about 6 %. Net remaining
unrestricted reserves are about 18 %.
For the six month period ending March 31, 2009, the total billing and collections from the various
Cities amount to $556,575. Operating expenditures for the same time period amount to $1,014.917.
stir► Please see the attached detail of the revenues and expenditures for the six months ending March 31,
2009.
Should you have any questions regarding this memorandum or its attachments, please contact me.
cc: Kenneth W. Parker, City Manager
David Bubb, Director of Communication Interlocal Dispatch
, 18. JOINT VENTURE
Communications Interlocal Agency
On January 11, 2002, the Cities of Port Orange, New Smyrna Beach and Edgewater entered into an
interlocal agreement to provide a consolidated (Dispatch) communications and record system servicing
law enforcement, fire, rescue and emergency communications for each of the Cities. This entity, know
as Communications Interlocal Agency (CI Agency) was established pursuant to Florida Statute Section
163.01(7). The CI Agency operates as a public entity using the same fiscal year as the City of Port
Orange.
The CI Agency is an instrumentality of the municipal parties and is entitled to sovereign immunity
except where waived by general law. It operates pursuant to direction from its governing board. The
governing board is comprised of three mayors from the respective Cities, mentioned above. Operating
guidelines, procedures, designations and restrictions are determined by this governing body.
The CI Agency is currently located in a "designated area" of the Port Orange Police Department. This
designated area is separately leased from the City of Port Orange on an annual basis in the amount of
$44,000. The operating lease rate of this designated area includes all occupancy cost except
maintenance, utilities and property insurance.
Substantially all cost of the CI Agency is allocated to Port Orange, New Smyrna Beach and Edgewater
at 44 %, 33% and 23 %, respectively. The books and records are maintained using Generally Accepted
Accounting Principles. The City of Port Orange, as agent for the CI Agency, performs all cash and
accounting transactions. Equity in pooled cash is accounted with, but considered a separate component
of, the City's equity in pooled cash. Separate financial statements are not prepared for the joint venture.
The majority of initial, first year charges to the respective Cities were for the acquisition of capital
purchases. These initial charges were made in accordance with the agreement. The different proportions
``r, of existing equipment and other capital already owned by the three participating Cities gives rise to a
disproportionate allocation of net assets. See Statement of Net Assets below.
During the year ending September 30, 2006, ownership of capital assets adjusted the allocation of
beginning year's equity. This reallocation places assets with actual physical locations under the
ownership of the respective jurisdictions. There were no changes in the allocation of capital assets
during the year ending September 30, 2008 so the allocation of beginning year's equity remains
consistent with that of prior years. Please see below for specific amounts related to this reallocation.
`err
18 . . JOINT VENTURE (continued)
The following is a summary of the statement of net assets and statement of revenues, expenses, and
*sr changes in fund net assets of Communications Interlocal Agency:
Communications Interlocal Agency
Statement of Net Assets
September 30, 2008
Port Orange New Smyrna Edgewater Total
Equity in pooled cash
and investments $ 186,757 $ 185,727 $ 193,916 $ 566,400
Prepaid Expenses 895 671 468 2,034
Due from employees 1,412 1,059 738 3,209
Due from other governments 3,322 6,170 5,169 14,661
Total current assets 192,386 193,627 200,291 586,304
Total capital assets net of
accumulated depreciation 33,055 24,791 17,278 75,124
Total assets 225,441 218,418 217,569 661,428
Total current liabilities 70,503 52,877 36,853 160,233
Net assets
Invested in capital assets 33,055 24,791 17,278 75,124
Unrestricted 121,883 140,750 163,438 426,071
Total net assets $ 154,938 $ 165,541 $ 180,716 $ 501,195
Now
Communication Interlocal Agency
Statement of Revenues, Expenses
and Changes in Fund Net Assets
For the Period Ended September 30, 2008
Port Orange New Smyrna Edgewater Total
Revenues:
Charges for services $ 956,839 $ 711,827 $ 502,300 $ 2,170,966
Expenses:
Salary and related cost 747,176 560,383 390,570 1,698,129
Operating expenses 243,160 196,032 107,307 546,499
Depreciation expense 38,022 24,408 22,010 84,440
Total expenses 1,028,358 780,823 519,887 2.329,068
Operating income (loss) (71,519) (68,996) (17.587) (158,102)
hT�.,
von operating revenue:
Miscellaneous 5,368 4,027 2,807 12,202
Net income (loss) (66,151) (64,969) (14,780) (145,900)
Total net assets - beginning 221,089 230,510 195,496 647.095
Total net assets - ending $ 154,938 $ 165,541 $ 180.716 $ 501.195
lorry
PREPARED 04/03/2009, 11:21:02 CITY OF PORT ORANGE PAGE 1.1-6
PROGRAM: GM259L REVENUE REPORT'
50% OF YEAR LAPSED ACCOUNTING Jr 06/30C'7;
CITY OF PORT ORANGE AS OF 03/31/2009
FUND 632 CONSOLIDATED DISPATCH
ACCOUNT ********** U - [ \l ********* ******** yEAR —TO —DATE ******** ANNUAL.. UNE:: EAL.11: ZED
ACCOUNT DESC.R I P T I ON ESTIMATE') ACTUAL_ "'TEA" EST I MA I E. D Ac - R.)4... /RE EsT T. MA T F 9A1....N0F
330 INTER GOVERNMENTAL
331 FEDERAL. GRANTS
1 (30 FEMA GRANT 0 . 00 ,
. ;)u () ;:,.:
331 ** FEDER At_ GR ANTS 0 . 00 0 . 3(.) c.
324 STATE GRANTS
25 00 2004 HURRICANES 0 . 00 0 . 30 0 . cc
3'34 •* STATE GRANTS' 0 . 00 0 . 00 C
335 STATE SHARED REVENUES
27 00 PORT ORANGE 71,712 .00 477,562 .00 907,840
27 10 DIRECT BILL 1002(118/08027 5, 172 rp 8, 957 20, 276. 05 226 40, 000 1. ";', 723.
27 * PORT ORANGE 76, 084 . 00 486, 519 20, 276. 05 4 947; 940 927, 563. 13'
28 00 EDGEWATER 37, 473 . 00 249, 623 202, 167. 42 81. -474, 462 272, 294. 5E
20 1.0 DIRECT BILLED REVENUE 2, 677 1, 585. 00 74 4, 937 12, 434. 19 252 21, 000 8, 565. 01
28 -',-.: EDGEWATER 40, 150 1 985. 00 5 254, 560 214, 601. 61 84 495, 462 280, 860. 3
29 00 NEW SMYRNA BEACH 52, 356 . 00 356, 746 286, 092. 80 BC) 670, 880 384, 787. 20
39 10 DIRE:CT B I LLED REVENUE 5, 319 4, 381. 00 82 8, 004 26, 412. 73 327 40, 000 13, 597, 27
29 * NEW SMYRNA BEACH 57, 675 4, 381. 00 0 364, 830 312, 505. 53 86 710, 880 390; 374. 47
30 00 PONCE INLET, TOWN OF 270 210. 00 78 3, 375 2 200. 73 65 5, 000 2, 799. 27
;31 [0 SOUTH DAYTONA FIRE 465 1756. 00 27 15, 210 7, 407. 56 49 10, 000 10, 592. 4 , I.
325 ** STATE SHARED REVENUES 175, 444 6 , 702. 00 4 1 , 124, 494 56 , 991. 48 50 3,177,1.82 1, 620, 190. 52
330 s',.** INTER GOVERNMENTAL 175, 444 6, 702. 00 4 1, 124, 494 556, 991. 48 50 3, 177, 182. 1, 620, 150. 52
1360 MISC REVENUE
361 INTEREST EARNINGS
1.0 00 INTEREST ON INVESTMENTS 0 66. ae 0 659. 51— 0 859. 5:!
361 -,* INTEREST EARNINGS 0 66.98 0 659. 51— 0 655). 5•
364 SALE 00 FIXED ASSETS
49 00 GAIN/ (I_088) ON SALE F/A 0 . 00 0 10. 00 0 10. 7-
344 ** SALE 00 FIXED ASSETS 0 . 00 0 1.0. 00 0 10. 00--
369 OTHER MISC REVENUE
90 00 MISC REVENUE 0 176. 00 0 234. 00 0 234. 0('-
369 ** OTHER MISC REVENUE 0 176. 00 0 234, 00 0 234. 07)-
360 *** 0 (SC REVENUE 0 242. BS 0 415. 51— 0 415.
300 NON REVENUES
381 INTERFUNID TRANSFER
:16 00 TRANSFER FROM 001 0 . 00 0 . 00 0 .0u
- 1
4411 1.•■• 'tom,' lari0
PREPARED 04/03/2009, 11:21:02 CITY OF PORT ORANGE nAOE 1',...:
PROGRAM: gn2 REVENUE REPORT 5 �� 50% OF YEAR LAPSED AccouwrzuG psnzoo o,''�oop
cITY_orpORrOn�N�� .... ______________________________
FUND 632 CONSOLIDATED DISPATCH ********** CURRENT ********** **** vEmR _To-DATE ***:*** �
* ANNUAL °wn�z� sr
_
ACCOUNT
oE� ESTIMATED
ACTUAL
%nEvIBeTzMATeo ACTUAL
znsv ESTIMATE
u�
*mCI:.
380 NON nsvEmuso
o131 �o oo IwTsRruND TRANSFER Ssq 0 oO 0 oo u »»
381 ** zmrEnruwo TRANSFER 0 oo 0 oo o oo
o89 10 OD OTHER p NON TREVENUE 8AL 74* oo 14'279 oo 18.71;e 18.748.0n
389 ** or*En NON REVENUE 744 00 14.279 00 �o,7*8 10 74E. 00
000 *** NON R EVEN Uss 744 00 14.27p 00 lo,74o zo.r4a.00
FUND ToTAL CONSOLIDATED DISPATCH 176,18S 6,944. Bo 4 z. 138, 773 554, 575. 97 '49 z. 1.95, poo j.,6o9, 3��. oo
.
.
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14140•0 .
'
PREPARED 04/03/2009, 11:07:34 DETAIL BUDGET REPORT PAGE 157
PROGRAM: GM267L 50% OF YEAR LAPSED ACCOUNTING PERIOD 06/2009
CITY OF PORT ORANGE
FUND 632 CONSOLIDATED DISPATCH DEPT/DIV 3200 POLICE/
BA ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. %
SUB SUB DESCRIPTION BUDGET ACTUAL /EXP BUDGET ACTUAL /EXP ENCUMBR. BUDGET BALANCE BDGT
52 PUBLIC SAFTEY
521 LAW ENFORCEMENT
12 SALARIES AND WAGES
12 00 SALARIES AND WAGES 75893 77892.53 103 501633 469049. 15 94 .00 957000 497951.95 49
12 11 COMPENSATED ABSENCE 0 . 00 0 0 8244. 51- 0 . 00 0 8244.51 0
12 ** SALARIES AND WAGES 75893 77892.53 103 501633 460803.64 92 .00 957000 496196.36 48
14 OVERTIME
14 00 OVERTIME 8518 8153.52 96 78988 51809.76 66 .00 130000 70190.24 40
14 ** OVERTIME 8518 8153.52 96 78888 51909.76 66 .00 130000 79170.24 40
15 EDUCATION TUITION
15 10 CERTIFICATION/LICENSES 83 .00 0 498 .00 0 .00 1000 1000.00 0
15 11 PHYSICAL EXAMS 18 .00 0 193 .00 0 .00 300 300.00 0
15 ** EDUCATION TUITION 101 .00 0 691 .00 0 .00 1300 1300.00 0
21 FICA TAXES
21 00 FICA TAXES 6402 6356.43 99 46587 37740.77 81 .00 85000 47259.23 44
21 ** FICA TAXES 6402 6356.43 99 46587 37740.77 81 .00 85000 47259.23 44
22 RETIREMENT CONTRIBUTIONS
22 00 RETIREMENT CONTRIBUTIONS 9756 4546.93 47 61451 53621.16 87 .00 120000 66378.94 45
22 ** RETIREMENT CONTRIBUTIONS 9756 4546.93 47 61451 53621.16 87 .00 120000 66378.94 45
23 HEALTH INSURANCE
23 00 HEALTH INSURANCE 17052 15659.90 92 102682 90864.99 89 .00 205000 114135.01 44
23 01 DISABILITY INSURANCE 458 600.28 131 2748 290.38 11 .00 5500 5209.62 5
23 ** HEALTH INSURANCE 17510 16260.18 93 105430 91155.37 87 .00 210500 119344.63 43
24 WORKERS COMPENSATION
24 00 WORKERS COMPENSATION 1315 1.31 0 7890 1444.82 48 .00 15782 14337. 18 9
24 ** WORKERS COMPENSATION 1315 1.31 0 7890 1444.82 18 .00 15782 14337. 19 9
25 UNEMPLOYMENT COMP
25 00 UNEMPLOYMENT COMP 556 .00 0 4661 .00 • 0 .00 8000 8000.00 0
25 ** UNEMPLOYMENT COMP 556 .00 0 4661 .00 0 .00 8000 8000.00 0
26 EAP BENEFIT
26 00 EAP BENEFIT 99 83.20 84 604 484.90 80 .00 1200 715.10 40
26 ** EAP BENEFIT 99 83.20 84 604 484.90 80 .00 1200 715.10 40
31 PROFESSIONAL SERVICES
31 12 LEGAL SERVICES 83 .00 0 498 . 00 0 . 00 1000 1000. 00 0
31 13 OTHER PROF. SERVICES 4166 421.5' 10 24996 6713,61 27 7470.63 50000 35815.76 28
31 16 AUDIT FEE 1/4 166 .00 .- 0 996 .00 0 .00 2000 2000.00 0
31 ** PROFESSIONAL SERVICES 4415 421.52 10 26490. 8713.61 25 7470.63 53000 38015.76 27
34 OTHER CONTRACT SERVICE
34 17 EAP PROGRAM 125 .00 0 750 .00 0 .00 1500 1500.00 0
34 ** OTHER CONTRACT SERVICE 125 .00 0 750 .00 0 .00 1500 1500.00 0
_ 1
*4 4ftio Nome • Nese
PREPARED 04/03/2009, 11:07:34 DETAIL BUDGET REPORT PAGE 150
PROGRAM: GM267L 50/ OF YEAR LAPSED ACCOUNTING PERIOD 06/2009
CITY OF PORT ORANGE
FUND 632 CONSOLIDATED DISPATCH DEPT/DIV 3200 POLICE/
BA ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB.
SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT
52 PUBLIC SAFTEY
S21 LAW ENFORCEMENT
40 TRAVEL PER DIEM
40 00 TRAVEL PER DIEM 6- .00 0 1034 .00 0 .00 1000 1000.00 0
40 10 EMPLOYEE TRAINING 166 .00 0 996 .00 0 .00 2000 2000.00 0
40 ** TRAVEL PER DIEM 160 .00 0 2030 . 00 0 . 00 3000 3000. 00 0
41 COMMUNICATION SERVICES
41 00 COMMUNICATION SERVICES 13809 13610.25 99 97139 79464.94 82 40600.27 100000 51934.89 71
41 ** COMMUNICATION SERVICES 13809 13610.25 99 97139 79464.94 02 40600.27 100000 .51934.99 71
43 UTILITY SERVICES
43 10 ELECTRICAL SERVICES 1541 .00 0 9246 6193.96 67 .00 18500 12306.04 34
43 * UTILITY SERVICES 1541 .00 0 9246 6193.96 67 /00 18500 12306.04 34
44 RENTALS & LEASES
44 13 FLEET FINANCING 276 412.75 150 2336 2476.50 106 .00 4000 1523.50 62
44 15 BUILDING LEASE 3666 .00 0 21996 .00 0 .00 44000 44000.00 0
44 ** RENTALS & LEASES 3942 412.75 11 24332 2476.50 10 .00 40000 45523.50 5
45 INSURANCE
45 10 COMMERCIAL POLICY INS 4077 4744.07 116 20532 36308.42 177 .00 45000 8691.58 81
45 16 WORKERS COMP INSURANCE 1250 527.08 42 5495 100.71 1761.58 13000 11137.71 14
45 19 VEHICLE INSURANCE 519 73.08 14 884 438.48 a .00 4000 3561.52 11
45 ** INSURANCE 5846 5344.23 91 26911 36847.61 137 1761.58 62000 23390.81 62
46 REPAIR & MAINT. SERVICES
46 10 GENERAL EQUIP MAINT 547 288.41 53 4712 1449.05 31 2050.95 8000 4500.00 44
46 12 VEH MAINT MTHLY TRANSFER 266 .00 0 1596 731.57 46 .00 3200 2468.43 23
46 16 BUILDING MAINT 520 530.83 102 3170 3184.98 401 .00 6300 3115.02 51
46 36 SOFTWARE MAINTENANCE 18416 .00 0 110496 175031.36 158 .00 221000 45968.64 79
46 ** REPAIR & MAINT. SERVICES 19749 819.24 4 119974 180396.96 150 2050.95 238500 56052.09 77
47 PRINTING & BINDING
47 00 PRINTING & BINDING 16 .00 0 96 .00 0 .00 200 200.00 0
47 ** PRINTING & BINDING 16 .00 0 96 .00 0 .00 200 200.00 0
49 OTHER CHARGES
49 02 COMPUTER SOFTWARE 762 1004.80 132 4927 1004.00 20 .00 9500 8495.20 11
49 16 COMPUTER HARDWARE 268 .00 0 3393 .00 0 .00 5000 5000.00 0
49 ** OTHER CHARGES 1030 1004.80 98 8320 1004.80 12 .00 14500 13495.20 7
51 OFFICE SUPPLIES
51 00 OFFICE SUPPLIES 583 131.67 23 3498 1245.49 36 1754.51 7000 4000.00 43
51 ** OFFICE SUPPLIES 583 131.67 23 3498 1245.49 36 1754.51 7000 4000.00 43
52 OTHER OPERATING SUPPLIES
52 00 OTHER OPERATING SUPPLIES 033 766.03 92 4998 2303.44 46 .00 10000 7696.56 23
52 10 GAS GREASE 333 168.67 51 1998 965.24 48 .00 4000 3034.76 24
52 12 UNIFORMS 119 .00 0 1784 .00 0 .00 2500 2500.00 0
52 15 POSTAL SERVICE 16 3.34 21 96 24.48 26 .00 200 175.52 12
52 ** OTHER OPERATING SUPPLIES 1301 933.04 72 8878 3293.16 37 .00 16700 13406.84 20
, .
. 1
Saar °tare ..1000
PR 20O9, 11:07:34 DETAIL BUDGET REPORT PAGE 159
PROGRAM: Qm267L soz OF YEAR LAPSED ACCOUNTING PERIOD 06/2009
CITY OF PORT ORANGE
------ ---------- -------------------- --------- ----------------------- -
FUND 632 CONSOLIDATED DISPATCH DEPT/DIV 3200 POLICE/
8A ELE O8J ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL uNsmcumn. z
SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUnon� BUDGET BALANCE aogr
---------- - - ------------ ---------------------------------- --------------------------
52 PUBLIC
521 LAW ENFORCEMENT
54 DUES MEMBERSHIP
54 00 DUES & MEMBERSHIP 12 � o o 220.0 101 80.00 73
54 01 BOOKS u SUBSCRIPTIONS a- Oo 0 zoo .00 o ou 200 200. 00 5
54 ** DUES u MEMBERSHIP 10 On 0 420 220. 00 s� oo 500 280. 00 44
�� BUILDINGS AND R. TO
62 00 BUILDINGS AND IMPR. To 83 oo 0 498 oo 0 oo 1000 100o. 00 0
62 ** BUILDINGS AND IMPR. TO oo oo 0 49E oo 3 oo 1000 1000. 00 o
64 MACH & EQUIPMENT
64 00 MACH & EQUIPMENT .00 0 498 . O no 1000 1000.00 0
64 06 COMMUNICATION EQUIP 13- .00 0 20 67 .00 3 .'oo 2000 2000.00 0
64 15 ADP EQUIPMENT 155- �oo 0 1925 oo 3 00 1000 1000.00 0
64 ** MACH u EQUIPMENT os- oo 0 4490 00 o oo 4000 4000.00 0
99 OTHER o -oPER*Tzowa
99 10 CONTINGENCY 4642 oo 0 4642 oo 0 oo 324 32491.00 g
99 ** OTHER NON-OPERATIONS 4642 oo 0 4642 00 o oo 32491 32491 00 0
521 ** ** LAW ENFORCEMENT 177317 135976.60 77 1145547 1014917.35 89 61637.94 2209673 113311771 49
52 ** ** PUBLIC sAFTsv 177317 135976.60 77 1145547 1014917.35 99 61637.94 2209673 1133117.71 49
DIV 3200 TOTAL *******
POLICE 177317 135976.60 77 1145547 1014917.35 89 61637.94 2209673 1133117.71 4 -9
DEPT 32 TOTAL *******
POLICE 177317 135976.60 77 11*5547 1o149z7. 35 /89 61637.94 2209673 1133117. 71 49
FUND 632 TOTAL *********
CONSOLIDATED DISPATCH 177317 135976.60 77 1145547 1014917.35 09 61637. 94 2209673 :133117. 71 19
•
.
.
Regional Public Safety Communication Center
Monthly Summary Of Services
2009
Computer Generated IMIS Report
Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Total YTD
"E "mergency 911 Calls 3,531 3,108 3,796 3,715 3,845 17,995
Total Abandoned 911 Calls 152 122 140 149 143 706
Non Emergency Inbound 9,292 8,573 9,971 10,156 10,542 48,534
Total Inbd Telephone calls 12,823 11,681 13,767 13,871 14,387 66,529
% E -911 Calls of Total Inbd Calls 28% 27% 28% 27% 27% 27 0%
% E -911 Calls Abandoned 4.3% 3.9% 3.7% 4.0% 3.7% 3 9%
Non "E" Otbd 5,790 5,320 6,460 7,617 6,968 32,155
Total Telephone Items 18,613 17,001 20,227 21,488 21,355 98,684
RCC Internal Hand Count
Total "E" By City (landline calls)
Port Orange 446 489 347 542 620 2,444
New Smyrna Beach 243 248 234 325 352 1,402
Edgewater 169 172 176 200 216 933
Ponce FR 58 46 53 53 45 255
South Daytona 61 60 44 52 59 276
Total Wireless Calls 2,186 1,983 2,425 2,450 2,477 11,521
% E -911 Wireless Calls 61.9% 63.8% 63.9% 65.9% 64.4% 64.0%
Events per Municipality
Port Orange
Fire 678 636 721 627 703 3,365
Police 5,373 5,276 6,199 5,741 5,790 28,379
New Smyrna Beach
Fire 393 329 422 398 409 1,951
Police 4,971 4,432 5,114 4,780 4,789 24,086
Edgewater
Fire 241 241 290 267 267 1,306
Police 2,741 2,879 2,709 2,440 2,594 13,363
Ponce Inlet Fire 61 47 55 64 71 298
South Daytona Fire 162 159 177 147 182 827
FD Total Events 1,535 1,412 1,665 1,503 1,632 7,747
PD Total Events 13,085 12587 14022 12961 13173 65,828
Total Event Process 14,620 13,999 15,687 14,464 14,805 73,575
*vow fir►' voile
Regional Public Safety Communication Center
Monthly Summary Of Services
2008
Computer Generated IMIS Report
Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Total YTD
"E "mergency 911 Calls 3,265 3,425 3,823 3,493 3,582 1,748 3,346 3,609 3,162 3,438 3,150 3,349 39,390
Total Abandoned 911 Calls 208 186 194 189 183 64 178 214 192 209 175 158 2,150
Non Emergency Inbound 9,281 8,809 10,259 9,955 10,704 5,405 10,016 9,779 9,385 10,001 8,861 9,615 112,070
Total Inbd Telephone calls 12,546 12,234 14,082 13,448 14,286 7,153 13,362 13,388 12,547 13,439 12,011 12,964 151,460
% E -911 Calls of Total Inbd Calls 26% 28% 27% 26% 25% 24% 25% 27% 25% 26% 26% 26% 26.0%
% E -911 Calls Abandoned 6.4% 5.4% 5.1% 5.4% 5.1% 3.7% 5.3% 5.9% 6.1% 6.1% 5.6% 4.7% 5.5%
Non "E" Otbd 5,638 5,754 6,447 5,868 6,227 3,444 5,934 6,311 6,036 6,013 5,902 5,902 69,476
Total Telephone Items 18,184 17,988 20,529 19,316 20,513 10,597 19,296 19,699 18,583 19,452 17,913 18,866 220.936
RCC Internal Hand Count
Total "E" By City (landline calls)
Port Orange 612 517 622 467 616 585 471 377 0 373 413 360 5,413
New Smyrna Beach 361 301 394 269 348 374 275 209 0 183 207 224 3,145
Edgewater 232 219 273 209 247 255 189 178 0 147 185 171 2,305
Ponce FR 28 42 31 22 13 50 25 29 0 45 61 41 387
South Daytona 57 48 57 42 52 48 35 34 0 32 44 39 488
Total Wireless Calls 1,965 1,975 2,224 2,112 2,212 2,107 1,994 2,248 2,013 2,105 1,947 2,048 24,950
% E -911 Wireless Calls 60.2% 57.7% 58.2% 60.5% 61.8% 59.6% 62.3% 63.7% 61.2% 61.8% 61.2% 63.3%
Events per Municipality
Port Orange
Fire 652 596 736 692 699 577 566 637 645 642 591 606 7,639
Police 6,427 5,830 6,386 6,088 6,375 5,509 5,926 5,450 5,720 6,413 5,324 5,489 70,937
New Smyrna Beach
Fire 375 436 433 415 379 427 348 351 332 372 341 345 4,554
Police 4,634 4,387 5,107 4,809 5,938 5,425 5,037 4,666 4,842 4,838 4,294 4,374 58,351
Edgewater
Fire 234 240 265 261 263 235 214 272 249 256 231 263 2,983
Police 2,635 2,541 2,562 2,619 2,931 2,813 2,703 2,663 2,931 2,553 2,534 2,565 32,050
Ponce Inlet Fire 56 55 57 46 45 50 54 51 28 55 46 32 575
South Daytona Fire 157 161 171 161 163 144 154 177 176 176 156 134 1930
FD Total Events 1,474 1,488 1,662 1,575 1,549 1,433 1,336 1,488 1,430 1,501 1,365 1,380 1 7,681
PD Total Events 13,696 12758 14055 13516 15244 13,747 13,666 12,779 13,493 13,804 12,152 12,428 61,338
Total Event Process 15,170 14,246 15,717 15,091 16,793 15,180 15,002 14,267 14,923 15,305 13,517 13,808 '79,019
Emergency Technologies, Inc. �; 10►
8521 Six Forks Road, Suite 110 40 " /` `
ito" Raleigh, NC 27615 -5293 TECHNOLOGIES
Invoice
Date Invoice #
1/16/2009 ETI -5608
Bill To: Customer Contact:
Ms. Kim Hare Mr. David Bubb
Communications Interlocal Agency Communications Interlocal Agency
1395 Dunlawton Ave. 1395 Dunlawton Ave.
Port Orange, FL 32129 Port Orange, FL 32129
L P.O. Number Terms Due Date Contract Number Vendor Numbe
E Net 60 3/17/2009
Description Qty Price Amount
Annual Maintenance and Support for Visual Fire (Fire Department 1 26,203.29 26,203.29
Records Management System). Covers the period from April 29,
2009 to April 28, 2010
Annual Maintenance is due 15 days before the renewal - No later
New than April 14, 2009.
` *Prompt Payment Discount - If payment is received by February
16, 2009 a discount of $1,310.16 (5 %) may be deducted from the
total.
4 ve appreciate your prompt payment. Please note the disuouni for
prompt payment. Balance Due
$26,203.29
Any amount not paid in full by the Due Date above shall bear a charge at the rate of 2% per month.
Annual Maintenance and Support payments must be received 15 days prior to the beginning of the renewal period.
For questions or inquires about this invoice p /ease contact us at (919) 676 -6200 ext. 228 or Adminc'6mer9encyTechno/og /es, com
www.EmergencyTechnologies.com
Proposed RCC Budget FY2009-2010
.
Account "M Il % of
FY 00-09 FY011-1119 FY08-09 FY 09-10 -
1..e an FM18-09
Budget Actual 91 Projected Budget
Rejected
, .
12-00 Salaries & Wages - $ 957,000 $ 588,335 $ 1,008,574 $ 1,008,574 0_0%
14-00 • - i $ 130,000 $ 61,274 $ 105,041 $ 115,000 19.O%
15-00 Education Tudion $ - $ - 00%
15-10 - T .- & Licenses $ 1,000 $ - $ 1,000 0_0%
15-11 Physical Berns $ 300 $ - - - 0.0%
21-00 FICA Taxes $ 85,000 $ 47,251 $ 81,000 $ 81,830 0_0%
22-00 Retirement Contributions $ 120,000 $ 68,089 $ 116,724 $ 117,600 00%
23-00 Health Insurance $ 205,000 $ 114,355 $ 196,037 $ 202,374 32%
23-01 Disabdity Insurance $ 5,500 $ 1,191 $ 2,041 $ 2,500 22.0%
24-00 . - Comp Benefit $ 15,782 $ 1,447 $ 2,481 ' $ 2,500 0.0%
■
25-00 Unemployment Compensation $ 8,000 $ - $ 2,500 69.O%
26-00 EAP Benefit $ 1,200 $ 614 $ 1,052 $ 1,200 0_0%
31-12 Legal $ 1,000 $ - $ - $ 1,000 0.0%
31-13 si - Professional Services $ 50,000 $ 7,100 $ 12,171 $ 38,500 23O%
31-16 . " Fee $ 2,000 $ 2,000 $ 2,000 $ 2,000 0.0%
34-17 EAP $ 1,500 $ - $ - $ 1,000 33O%
40-00 ravel $ 1,000 $ - $ - $ 1,000 00%
k
40-10 Employee Trng $ 2,000 $ - $ 1,000 $ 1,000 50.O%
41-00 . " .-- r. Services $ 180,000 $ 86,027 , $ 147,475 s $ 180,000 220%
43-10 Electrical Services $ 18,500 $ 9,048 $ 13,000 $ 15,000 15_0%
44-13 Fleet Financing $ 4,000 $ 2,889 $ 4,953 $ 5,000 0.0%
44-15 Bulking Lease $ 44,000 $ 44.000 $ 44,000 $ 44,000 0_0%
. -
45-10 Liabdity/Property Ins $ 45,000 $ 39,975 $ 45,000 $ 45,000 140%
45-16 . - Comp Ins $ 13,000 $ 100 $ 10,000 $ 10,000 0.0%
Nur
45-19 ehicle Insurance $ 4,000 $ 512 , $ 4,000 $ 4,000 0_0%
46-10 - - Eqrip_ Malt $ 8,000 $ 1,737 $ 3,000 $ 4,000 33.0%
46-12 ehide Maintenance $ 3,200 $ 1,138 $ 2,000 $ 2,500 25_0%
46-15 - " • - Maint/Repair $ - $ - $ - 0_0%
46-16 Budding !Maintenance $ 6,300 $ 3,715 $ 6,368 $ 6.300 0_0%
46-36 • , - - IlAreMtenance $ 221,000 ' $ 175,032 $ 221,000 $ 221,000 ILO%
47-00 Printing and Binding $ 200 $ - $ 200 00%
49-01 • . 1 - - ... • $ - $ - $ - 0_0%
49-02 . • - Software $ 2,500 $ 1,005 $ 2,000 $ 2,500 25_0%
49-16 . . - Hardware $ 5,000 $ - $ 5,000 $ 5,000 0_0%
51-00 • • - Suppfies $ 7,000 $ 1,454 ' $ 5.000 $ 5,000 0.0%
52-00 • , - Operateg suppies $ 10„000 $ 2,358 $ 5,000 $ 6,000 20-016
52-10 . - , Diesel, 08, & Grease $ 4,000 $ 1,041 $ 2,000 $ 3,000 50.0%
52-12 Uniforms $ 2,500 $ 2,500 $ 2,500 $ 1,000 60O%
52-15 Postal Service $ 200 $ 25 $ 100 $ 200 100.0%
,
54-00' -- & Membership -$ 300 $ 220 , $ 300 $ 300 0_0%
54-01 Books & Sitscriptions $ 200 $ - $ 200 $ 200 0.096
62-00 Buicincis & Improvements $ 1,000 $ - $ 1,000 am
64-00 - • " - & Equipment $ 1,000 ' $ - $ 1,000 00%
64-06 . " - r' Equipmert $ 5,000 $ - $ 5,000 $ 2,000 60.O%
64-15 1 • Equipment $ 5,000 $ - $ 5,000 $ 5,000 0.0%
Account of%
FY 00-09 FY08-09 FY1S.09 FY 09-10
Lire Ilem FY011-119
1 Budget Actual 91 Rejected - Budget
Projected
' Total Budge $ 2,173,182 $ 1.264,432 $ 2,167,598 $ 2,148,778 1 - 3%
NNW