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06-18-2009 COMMUNICATIONS INTERLOCAL AGENCY - GOVERNING BOARD June 18, 2009 — Monthly Meeting Minutes The June meeting was held pursuant to public notice at the City of Port Orange, 2 "d Floor Conference Room at 1000 City Center Circle, Port Orange, Florida on June 18, 2009. The meeting was called to order at 9:07. A role was taken with Mayor Allen Green and Commissioner Ted Cooper present. Commissioner Jack Grasty was absent. The regular minutes of the January meeting were reviewed and accepted with unanimous approval from the Board. There were no Public Comments or Correspondence. There were no comments from Governing Board Members, City Managers or Customer Agency Chiefs. No.r Under Committee and Project Reports, the Finance Report, prepared by John Shelley, Port Orange Finance Director was presented to the Board. For the year ending September 30, 2008, RCC ended up about $500,000 under budget. The net loss was shown at $145,000, which was done to reduce the reserve account, as the budget has decreased in recent years. Mr. Cooper moved to accept the Finance Report. Mayor Green seconded the motion, to result in unanimous approval by the Board to accept the Finance Report. Under the Director's Report, Mr. Bubb presented the statistics for the month of May. These numbers reflect a decrease in about 2000 calls across the board. The numbers are lower but the nature of the calls is different. RCC is getting more economy related calls, i.e. thefts, burglaries, etc. There was no Attorneys Report. Under New Business, Director Bubb requested that the Board approve payment of the annual software maintenance bill from Emergency Technologies, Inc., which provides our Fire software, in the amount of $26,203.20. Councilman Cooper made a motion to approve payment. Mayor Green seconded the motion for unanimous approval to pay the ETI software maintenance bill. Director Bubb then requested approval for RCC's proposed budget for FY 09 -10 'r'" in the amount of $2,148,778. Mayor Green stated that the Manager's have already reviewed the proposed budget. Mr. Bubb said that we had already gone two rounds with the City Managers, in which the first time the budget was kicked back because a 2% pay raise for the employees had been included. The City Managers stated that none of the partner cities employees were receiving any raises for the next fiscal year. This proposed budget is actually 1.3% lower than this current fiscal year. Director Bubb explained that certain accounts should be Tess costly this year, especially our communications account 41 -00. RCC currently pays all connectivity charges, circuits and air cards for mobile computers for the three cities. NSB is currently working with Bright House for connectivity for their new police station. Port Orange is also working with fiber net. Tim Sopko in Edgewater is working on another aspect of connectivity. Therefore, the cities will be responsible for payment of the new charges that are contracted. Councilman Cooper asked if RCC would be giving money back to the cities at the end of fiscal year, as we did last year. Director Bubb said that if RCC continues to hold the line, and there are no anomalies during the year, our goal each year is always to bring back money to the cities. Councilman Cooper also stated that if there is money left at the end of the year, couldn't RCC request that employees could perhaps receive a lump sum payment instead of giving the money back to the cities. Mr. Cooper is afraid that morale will take a hit, as this is the second year that employees have not been given a raise. Councilman Cooper made a motion to approve RCC's FY 09 -10 budget in the amount of $2,148,778. Mayor Green seconded that motion, for unanimous approval to accept the proposed budget. There were no Summary comments by the Governing Board Members. The next meeting of the Communications Interlocal Agency's Governing Board has been scheduled for September 17, 2009 at 9:00 a.m. The meeting was adjourned at 9:37 a.m. / 7 Appro ed by the Board on September 17, 2009 By Cis Allen Green, Chairman ■ o � °RT o� The City of Port Orange - � " FINANCE DEPARTMENT 11;67 ttORIO . Memorandum To: Board of Directors — Consolidated Dispatch From: John A. Shelley, Finan irector Subject: Finance Report for Co solidated Dispatch - Period ending August 31, 2009 Date: September 16, 2009 Attached to this memorandum is copy of the Detailed Budget Report and Revenue Report for consolidated dispatch for the eleven months ending August 31, 2009. Through August, total billings and collections from the various City participants and other sources amounted to $2,041,067. Operating expenditures for the same time period are $1,809,719 with another $43,593 encumbered. We are currently very close to our 15% liquid equity reserve requirement. Cash flow needs during the month of September will determine the amount of close out billings for the fiscal year ending September 30, 2009. We will try and minimize this close out billing. Should you have any questions regarding this memorandum of its attachments, please contact me. cc: Kenneth W. Parker, City Manager David Bubb, Director of Communication Interlocal Dispatch Stella Gurnee, Comptroller 'taw PROGRAI. G(125 �vv �.. z ~i REVEN EPORT1MVL r le d aag 92% OF YEAR LAPSED ACCOUNTING PERIOD 11/2009 CITY OF PORT ORANGE AS OF 08/31/2009 FUND 632 CONSOLIDATED DISPATCH > ACCOUNT * ** ** * * *** CURRENT *** * * * * * ** iris* * **** YEAR —TO —DATE ***** ANNUAL UNREALIZED ACCOUNT DESCRIPTION ESTIMATED ACTUAL %REV ESTIMATED ACTUAL %REV ESTIMATE BALANCE 330 INTER GOVERNMENTAL 331 FEDERAL GRANTS 51 00 FEMA GRANT 0 00 0 00 0 00 331 ** FEDERAL GRANTS 0 . 00 0 00 0 . 00 334 STATE GRANTS 25 00 2004 HURRICANES 0 00 0 00 0 00 334 teat STATE GRANTS 0 . 00 0 .00 0 00 335 STATE SHARED REVENUES 27 00 PORT ORANGE 71,712 00 836,122 830, 391.08 99 907.840 77.448.92 27 10 DIRECT BILL 100 7.(MP /118027 5,172 3,580.95 69 34,817 54, 721, 94 157 40,000 14,721.94— 27 * PORT ORANGE 76,884 3,580.95 5 870,939 085, 113. 02 102 947. 840 62, 726. 98 28 00 EDGEWATER 37,473 00 436,988 440, 288.35 101 474,462 34, 173.65 28 10 DIRECT BILLED REVENUE 2,677 924.00 35 18,322 20, 582, 19 112 21,000 417 81 28 * EDGEWATER 40,150 924. 00 2 455,310 460, 870. 54 101 495,462 34, 591. 46 29 00 NEW SMYRNA BEACH 52, 356 00 618,526 619, 039. 83 100 670,880 51, 840. 17 29 10 DIRECT BILLED REVENUE 5,319 2,772.00 52 34,679 45, 101.73 130 40,000 5,101.73— 29 * NEW SMYRNA BEACH 57.675 2,772.00 5 653,205 664, 141.56 102 710,880 46, 738.44 30 00 PONCE INLET, TOWN OF 270 210.00 78 4,725 7,284.87 154 5,000 2,284.87— 31 10 SOUTH DAYTONA FIRE 465 126.00 27 17.535 21, 281.06 121 18,000 3,291.06— 335 ** STATE SHARED REVENUES 175,444 7.612.95 4 2,001,714 2, 038, 691.05 102 2,177.182 138, 490.95 330 *** INTER GOVERNMENTAL 175,444 7.612.95 4 2,001,714 2, 038, 691.05 102 2,177,182 138, 490.95 360 MISC REVENUE 361 INTEREST EARNINGS 10 00 INTEREST ON INVESTMENTS 0 1,561.56 0 1, 648. 79 0 1,648.79— 361 ** INTEREST EARNINGS 0 1,561.56 0 1,648. 79 0 1,648.79— 364 SALE OF FIXED ASSETS 49 00 GAIN /(LOSS) ON SALE F/A 0 .00 0 10.00 0 10.00- 364 ir* SALE OF FIXED ASSETS 0 00 0 10. 00 0 10.00 369 OTHER MISC REVENUE 90 00 MISC REVENUE 0 73.30 0 7 17 45 0 717 45- 369 ** OTHER MISC REVENUE 0 73.30 0 717. 45 0 717 45- 360 *** MISC REVENUE 0 1, 634. 86 0 2,376.24 0 2,376.24 380 NON REVENUES 381 INTERFUND TRANSFER 16 00 TRANSFER FROM 001 0 00 0 00 0 00 OG G lv'J -- 'j VREPORT Y PR 92% OF YEAR LAPSED ACCOUNTING PERIOD 1112009 CITY OF PORT ORANGE AS OF 08/31/2009 FUND 632 CONSOLIDATED UITPATCH ACCOUNT ********** CURRENT * ** #* * #* * ** * ** ** YEAR -TO -DATE *i ** * * ** ANNUAL UNREALIZED ACCOUNT DESCRIPTION ESTIMATED ACTUAL %REV ESTIMATED ACTUAL Y..REV ESTIMATE BALANCE 380 NON REVENUES 381 INTERFUND TRANSFER 20 00 TRANS W/C PERSONAL SER 0 00 0 00 0 00 381 *4 INTERFUND TRANSFER 0 00 0 00 0 00 389 OTHER NON REVENUE 10 00 APPROPRIATED FUND BAL 744 00 17.999 00 18,748 18,748.00 389 *4 OTHER NON REVENUE 744 00 17.999 00 18,748 18, 748.00 380 *** NON REVENUES 744 00 17,999 00 18,748 18, 748.00 FUND TOTAL CONSOLIDATED DISPATCH 176,188 9,247 81 5 2,019,713 2,041.067 29 101 2,195,930 154, 862.71 PROGR 6M267[... 1V yc Jl u 92 0F0L'AR L APSE D 2 ACCOUN PER CITY OF PORT ORANGE FUND 632 CONSOLIDATED DISPATCH DEPT /DIV 3200 POLICE/ BA ELE OBJ ACCOUNT * *** **** *CURRENT ** * * * * **** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL '/1EXP ENCUMBR. BUDGET BALANCE BDGT 52 PUBLIC SAFTEY 521 LAW ENFORCEMENT 12 SALARIES AND WAGES 12 00,SALARIES AND WAGES 75893 77675.60 102 891098 899625.78 102 00 957000 57374.22 94 12 11 COMPENSATED ABSENCE 0 00 0 0 8244.51- 0 00 0 9244.51 0 12 ** SALARIES AND WAGES 75893 77675.60 102 881098 891381.27 101 00 957000 65618.73 93 14 OVERTIME 14 00 OVERTIME 8518 7805.97 92 121478 95284.34 78 00 130000 34715.66 73 14 ** OVERTIME 8518 7805.97 92 121478 95284.34 78 00 130000 34715.66 73 15 EDUCATION TUITION 15 10 CERTIFICAT]:ON /LICENSES 83 00 0 913 00 0 00 1000 1000.00 0 15 11 PHYSICAL EXAMS 18 00 0 283 00 0 00 300 300.00 0 15 ** EDUCATION TUITION 101 00 0 1196 00 0 00 1300 1300.00 0 21 FICA TAXES 21 00 FICA TAXES 6402 6348.32 99 78597 72833.68 93 00 85000 12166.32 86 21 ** FICA TAXES 6402 6348.32 99 78597 72833.68 93 00 85000 12166.32 86 22 RETIREMENT CONTRIBUTIONS 22 00 RETIREMENT CONTRIBUTIONS 9756 9810.34 101 110231 106478.44 97 00 120000 13521.56 89 22 ** RETIREMENT CONTRIBUTIONS 9756 9810.34 101 110231 106478.44 97 00 120000 13521.56 89 23 HEALTH INSURANCE 23 00 HEALTH INSURANCE 17052 14752.43 87 187942 174949.52 93 .00 205000 30050.48 85 23 01 DISABILITY INSURANCE 458 617 98 135 5038 3653.87 73 00 5500 1846.13 66 23 ** HEALTH INSURANCE 17510 15370.41 88 192980 178603.39 93 .00 210500 31896.61 85 24 WORKERS COMPENSATION 24 00 WORKERS COMPENSATION 1315 1.28 0 14465 1452.06 10 00 15782 14329.94 9 24 ** WORKERS COMPENSATION 1315 1.28 0 14465 1452.06 10 00 15782 14329.94 9 25 UNEMPLOYMENT COMP 25 00 UNEMPLOYMENT COMP 556 00 0 7441 00 0 00 8000 8000.00 0 25 ** UNEMPLOYMENT COMP 556 00 0 7441 .00 0 00 8000 8000.00 0 26 EAP BENEFIT 26 00 EAP BENEFIT 99 80.60 81 1099 939.90 86 00 1200 260.10 78 26 ** EAP BENEFIT 99 80. 60 81 1099 939.90 86 00 1200 260. 10 78 31 PROFESSIONAL SERVICES 31 12 LEGAL SERVICES 83 .00 0 913 00 0 00 1000 1000.00 0 31 13 OTHER PROF. SERVICES 4166 .00 0 45826 8520.63 19 5616.05 50000 35863.32 28 31 16 AUDIT FEE 1/4 166 .00 0 1826 .00 0 00 2000 2000.00 0 31 ** PROFESSIONAL SERVICES 4415 00 0 48565 8520.63 18 5616.05 53000 38863.32 27 34 OTHER CONTRACT SERVICE 34 17 EAP PROGRAM 125 00 0 1375 812.25 59 00 1500 687 75 54 34 ** OTHER CONTRACT SERVICE 125 00 0 1375 812.25 59 00 1500 687 75 54 1 pRoclime GM267Lwv ��.�. L 42 % AR LAPSED ACCOUNTING PER2 11/2O9 CITY OF PORT ORANGE FUND 632 CONSOLIDATED DISPATCH DEPT /DIV 3200 POLICE/ BA ELE OBJ ACCOUNT * * * * * * ** *CURRENT- * * * * * * * ** * * * * * ** ** *YEAR -TO- DATE ** * ** ** ANNUAL UNENCUMB. %. SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT 52 PUBLIC SAFTEY 521 LAW ENFORCEMENT 40 TRAVEL PER DIEM 40 00 TRAVEL PER DIEM 6- 00 0 1004 00 0 00 1000 1000.00 0 40 10 EMPLOYEE TRAINING 166 00 0 1826 00 0 00 2000 2000.00 0 40 ** TRAVEL PER DIEM 160 00 0 2830 00 0 00 3000 3000.00 0 41 COMMUNICATION SERVICES 41 00 COMMUNICATION SERVICES 13809 6496.13 47 166184 137124.11 83 33916.31 180000 8959.58 95 41 ** COMMUNICATION SERVICES 13809 6496.13 47 166184 137124.11 B3 33916.31 180000 8959.58 95 43 UTILITY SERVICES 43 10 ELECTRICAL SERVICES 1541 00 0 16951 16123.60 95 00 18500 2376.40 87 43 ** UTILITY SERVICES 1541 00 0 16951 16123.60 95 00 18500 2376.40 87 44 RENTALS & LEASES 44 13 FLEET FINANCING 276 412.75 150 3716 4540.25 122 00 4000 540.25- 114 44 15 BUILDING LEASE 3666 00 0 40326 .00 0 00 44000 44000.00 0 44 ** RENTALS & LEASES 3942 412.75 11 44042 4540.25 10 00 48000 43459.75 10 45 INSURANCE 45 10 COMMERCIAL POLICY INS 4077 3666.67 90 40917 54641.77 134 00 45000 9641.77- 121 45 16 WORKERS COMP INSURANCE 1250 1.28- 0 11745 1678.58 14 176.47 13000 11144.95 14 45 19 VEHICLE INSURANCE 519 73.08 14 3479 803.8B 23 00 4000 3196.12 20 45 ** INSURANCE 5846 3738.47 64 56141 57124.23 102 176. 47 62000 4699.30 92 46 REPAIR & MAINT. SERVICES 46 10 GENERAL EQUIP MAINT 547 1131.45 207 7447 4155.66 56 1344.34 8000 2500.00 69 46 12 VEH MAINT MTHLY TRANSFER 266 1007 09 379 2926 3129.36 107 00 3200 70.64 98 46 16 BUILDING MAINT 520 530.83 102 5770 5839.13 101 00 6300 460.87 93 46 36 SOFTWARE MAINTENANCE 18416 00 0 202576 207330.65 102 00 221000 13669.35 94 46 ** REPAIR 1 . MAINT. SERVICES 19749 2669.37 14 218719 220454.90 101 1344.34 238500 16700.86 93 47 PRINTING & BINDING 47 00 PRINTING & BINDING 16 00 0 176 00 0 .00 200 200.00 0 47 ** PRINTING & BINDING 16 00 0 176 00 0 00 200 200.00 0 49 OTHER CHARGES 49 02 COMPUTER SOFTWARE 762 00 0 8737 8104.80 93 1300.00 9500 95.20 99 49 16 COMPUTER HARDWARE 268 00 0 4733 00 0 00 5000 5000.00 0 49 17 EMPLOYEE COMPUTER PURCHAS 0 00 0 0 03- 0 .00 0 03 0 49 ** OTHER CHARGES 1030 00 0 13470 8104.77 60 1300.00 14500 5095.23 65 51 OFFICE SUPPLIES 51 00 OFFICE SUPPLIES 583 00 0 6413 1968.05 31 1239.63 7000 3792.32 46 51 ** OFFICE SUPPLIES 583 00 0 6413 1968.05 31 1239.63 7000 3792.32 46 52 OTHER OPERATING SUPPLIES 52 00 OTHER OPERATING SUPPLIES 833 200.04 24 9163 3653.87 40 00 10000 6346.13 37 52 10 GAS, DIESEL, OIL, & GREASE 333 94.60 28 3663 1568.76 43 00 4000 2431.24 39 52 12 UNIFORMS 119 00 0 2379 2498.05 105 00 2500 1.95 100 52 15 POSTAL SERVICE 16 00 0 176 32.34 18 00 200 167 66 16 52 ** OTHER OPERATING SUPPLIES 1.301 294.64 23 15381 7753.02 50 00 16700 8946.98 46 i PROGRO 0M260RANGE 92X OF {�R LAPSEp ACCOUNTING PERP*11 1 D9 /20 FUND 632 CONSOLIDATED DISPATCH DEPT /DIV 3200 POLICE/ BA ELE OBJ ACCOUNT * * * * * ** **CURRENT *** * ** * * ** **** ** *** *YEAR -TO- DATE * * ***** ANNUAL UNENCUMB. % , SUB SUB DESCRIPTION BUDGET ACTUAL XEXP BUDGET ACTUAL 7.EXP ENCUMBR. BUDGET BALANCE BDGT 52 PUBLIC SAFTEY 521 LAW ENFORCEMENT 54 DUES a. MEMBERSHIP 54 00 DUES & MEMBERSHIP 12 00 0 277 220.00 74 00 300 80.00 73 54 01 BOOKS & SUBSCRIPTIONS 2- 00 0 193 00 0 00 200 200.00 0 54 ** DUES & MEMBERSHIP 10 00 0 470 220.00 47 00 500 280.00 44 62 BUILDINGS AND IMPR. TO 62 00 BUILDINGS AND IMPR. TO 83 00 0 913 00 0 00 1000 1000.00 0 62 ** BUILDINGS AND IMPR. TO 83 00 0 913 00 0 00 1000 1000.00 0 64 MACH & EQUIPMENT 64 00 MACH & EQUIPMENT 83 00 0 913 00 0 00 1000 1000.00 0 64 06 COMMUNICATION EQUIP 13- 00 0 2002 00 0 00 2000 2000.00 0 64 15 ADP EQUIPMENT 155- 00 0 1150 00 0 00 1000 1000.00 0 64 ** MACH & EQUIPMENT 85- 00 0 4065 00 0 00 4000 4000.00 0 99 OTHER NON - OPERATIONS 9 9 10 CONTINGENCY 4642 00 0 27852 00 0 00 32491 32491.00 0 99 ** OTHER NON - OPERATIONS 4642 00 0 27852 00 0 00 32491 32491.00 0 521 ** ** LAW ENFORCEMENT 177317 130703.88 74 2032132 1809718.79 89 43592.80 2209673 356361.41 84 52 aril ** PUBLIC SAFTEY 177317 130703.88 74 2032132 1809718.79 89 43592.80 2209673 356361.41 84 DIV 3200 TOTAL * **** ** POLICE 177317 130703.88 74 2032132 1809718.79 89 43592.80 2209673 356361.41 84 DEPT 32 TOTAL *•aaE*ai ** POLICE 177317 130703.88 74 2032132 1809718.79 89 43592.80 2209673 356361.41 B4 FUND 632 TOTAL *** * * * * ** CONSOLIDATED DISPATCH 177317 130703.88 74 2032132 1809718.79 B9 43592.80 2209673 356361.41 84 i Regional Public Safety Communication Center Monthly Summary Of Services 2009 Computer Generated IMIS Report Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Total YTD "E "mergency 911 Calls 3,531 3,108 3,796 3,715 3,845 3,489 3,544 3,648 28,676 Total Abandoned 911 Calls 152 122 140 149 143 122 111 150 1,089 Non Emergency Inbound 9,292 8,573 9,971 10,156 10,542 9,518 10,296 9,649 77,997 Total Inbd Telephone calls 12,823 11,681 13,767 13,871 14,387 13,007 13,840 13,297 106,673 % E -911 Calls of Total Inbd Calls 28% 27% 28% 27% 27% 27% 26% 27% 26.9% % E -911 Calls Abandoned 4.3% 3.9% 3.7% 4.0% 3.7% 3.5% 3.1% 4.1% 3.8% Non "E" Otbd 5,790 5,320 6,460 7,617 6,968 5,874 6,035 5,798 49,862 Total Telephone Items 18,613 17,001 20,227 21,488 21,355 18,881 19,875 19,095 156,535 RCC Internal Hand Count Total "E" By City (landline calls) Port Orange 446 489 347 542 620 568 551 570 4,133 New Smyrna Beach 243 248 234 325 352 348 340 337 2,427 Edgewater 169 172 176 200 216 216 219 222 1,590 Ponce FR 58 46 53 53 45 45 42 46 388 South Daytona 61 60 44 52 59 47 49 51 423 Total Wireless Calls 2,186 1,983 2,425 2,450 2,477 2,168 2,377 2,401 18,467 % E -911 Wireless Calls 61.9% 63.8% 63.9% 65.9% 64.4% 62.1% 67.1% 65.8% 64.4% Events per Municipality Port Orange Fire 678 636 721 627 703 626 619 666 5,276 Police 5,373 5,276 6,199 5,741 5,790 5,025 5,285 5,874 44,563 New Smyrna Beach Fire 393 329 422 398 409 383 382 376 3,092 Police 4,971 4,432 5,114 4,780 4,789 3,578 4,695 4,642 37,001 Edgewater Fire 241 241 290 267 267 262 230 253 2,051 Police 2,741 2,879 2,709 2,440 2,594 2,267 2,494 2,368 20,492 Ponce Inlet Fire 61 47 55 64 71 43 56 64 461 South Daytona Fire 162 159 177 147 182 154 148 169 1298 FD Total Events 1,535 1,412 1,665 1,503 1,632 1,468 1,435 1,528 12,178 PD Total Events 13,085 12587 14022 12961 13173 10,870 12,474 12,884 102,056 Total Event Process 14,620 13,999 15,687 14,464 14,805 12,338 13,909 14,412 114,234 "%al - Regional Public Safety Communication Center Monthly Summary Of Services 2008 Computer Generated IMIS Report Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Total YTD "E "mergency 911 Calls 3,265 3,425 3,823 3,493 3,582 1,748 3,346 3,609 3,162 3,438 3,150 3,349 39,390 Total Abandoned 911 Calls 208 186 194 189 183 64 178 214 192 209 175 158 2,150 Non Emergency Inbound 9,281 8,809 10,259 9,955 10,704 5,405 10,016 9,779 9,385 10,001 8,861 9,615 112,070 Total lnbd Telephone calls 12,546 12,234 14,082 13,448 14,286 7,153 13,362 13,388 12,547 13,439 12,011 12,964 151,460 % E -911 Calls of Total Inbd Calls 26% 28% 27% 26% 25% 24% 25% 27% 25% 26% 26% 26% 26.0% % E -911 Calls Abandoned 6.4% 5.4% 5.1% 5.4% 5.1% 3.7% 5.3% 5.9% 6.1% 6.1% 5.6% 4.7% 5.5% Non "E" Otbd 5,638 5,754 6,447 5,868 6,227 3,444 5,934 6,311 6,036 6,013 5,902 5,902 69,476 Total Telephone Items 18,184 17,988 20,529 19,316 20,513 10,597 19,296 19,699 18,583 19,452 17,913 18,866 220,936 RCC Internal Hand Count Total "E" By City (landline calls) Port Orange 612 517 622 467 616 585 471 377 0 373 413 360 5,413 New Smyrna Beach 361 301 394 269 348 374 275 209 0 183 207 224 3,145 Edgewater 232 219 273 209 247 255 189 178 0 147 185 171 2,305 Ponce FR 28 42 31 22 13 50 25 29 0 45 61 41 387 South Daytona 57 48 57 42 52 48 35 34 0 32 44 39 488 Total Wireless Calls 1,965 1,975 2,224 2,112 2,212 2,107 1,994 2,248 2,013 2,105 1,947 2,048 24,950 % E -911 Wireless Calls 60.2% 57.7% 58.2% 60.5% 61.8% 59.6% 62.3% 63.7% 61.2% 61.8% 61.2% 63.3% Events per Municipality Port Orange Fire 652 596 736 692 699 577 566 637 645 642 591 606 7,639 Police 6,427 5,830 6,386 6,088 6,375 5,509 5,926 5,450 5,720 6,413 5,324 5,489 70,937 New Smyrna Beach Fire 375 436 433 415 379 427 348 351 332 372 341 345 4,554 Police 4,634 4,387 5,107 4,809 5,938 5,425 5,037 4,666 4,842 4,838 4,294 4,374 58,351 Edgewater Fire 234 240 265 261 263 235 214 272 249 256 231 263 2,983 Police 2,635 2,541 2,562 2,619 2,931 2,813 2,703 2,663 2,931 2,553 2,534 2,565 32,050 Ponce Inlet Fire 56 55 57 46 45 50 54 51 28 55 46 32 575 South Daytona Fire 157 161 171 161 163 144 154 177 176 176 156 134 1930 FD Total Events 1,474 1,488 1,662 1,575 1,549 1,433 1,336 1,488 1,430 1,501 1,365 1,380 17,681 PD Total Events 13,696 12758 14055 13516 15244 13,747 13,666 12,779 13,493 13,804 12,152 12,428 161,338 Total Event Process 15,170 14,246 15,717 15,091 16,793 15,180 15,002 14,267 14,923 15,305 13,517 13,808 179,019 'taw ( S sutra PUBLIC Invoice 1000 Business Center Drive Company Document No Date Page Lake Mary, FL 32746 LG 7031 31/Aug/2009 1 of 10 800 - 727 -8088 wvvw.sungard.com /publicsector Nary Bill To: Communications Interlocal Agency Ship To: Communications Interlocal Agency Regional Public Safety Comm. Ctr. Regional Public Safety Comm. Ctr 1395 Dunlawton Avenue 1395 Dunlawton Avenue PORT ORANGE, FL 32129 PORT ORANGE, FL 32129 United States United States Attn: Kimberly Le Van -Hare 386 - 506 -5960 Attn: Kimberly Le Van -Hare 386- 506 -5960 , Customer Grp /No. Customer Name Customer PO Number Currency Terms Due Date 1 5162LG Communications Interlocal Agen i1SD NET30 30 /Sep /2009 No SKU Code /Description /Comments Units Rate Extended Contract No. 070115 101 OSSI MCT Client for Digital Dispatch 2.00 159.20 318.40 Maintenance Start: 01 /Oct/2009, End: 30 /Sep /2010. 102 OSSI Mobile Client Maps 2.00 32.00 64.00 Maintenance Start: 01 /Oct/2009, End: 30 /Sep /2010 OSSI Client AVL Mobile License 2.00 24.00 48.00 Maintenance Start: 01 /Oct/2009, End: 30 /Sep/2010 Contract No. 071076 104 OSSI MCT Client for Digital Dispatch 6.00 159.20 955.20 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 105 OSSI Mobile Client Maps 6.00 32.00 192.00 Maintenance Start: 01/Oct/2009, End: °30 /Sep /2010 106 OSSI Client AVL Mobile License 6.00 24.00 144.00 Maintenance Start: 01/Oct/2009, End: 30/Sep/2010 107 OSSI License of Incident/Offense Field Reporting Module Client 6.00 159.20 955.20 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 108 OSSI - MFR Client- Accident Reporting 6.00 80.00 480.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 109 OSSI Mobile Arrest Module 6.00 48.00 288.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 Contract No. 080379 110 OSSI MCT Client for Digital Dispatch 4.00 159.20 636.80 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 111 OSSI Mobile Client Maps 4.00 32.00 128.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 OSSI Client AVL Mobile License 4.00 24.00 96.00 Maintenance Start: 01 /Oct/2009, End:. 30 /Sep /2010 113 OSSI - MFR Client- Base Incident/Offense 4.00 159.20 636.80 Page Total , 4,942.40 l',,,23 , SUNGARD' PUBLIC SECTOR Invoice 1000 Business Center Drive Company Document No Date Page Lake Mary, FL 32746 LG 7031 31/Aug/2009 2 of 10 800 - 727 -8088 *olio, www.sungard.com /publicsector Bill To: Communications Interlocal Agency Ship To: Communications Interlocal Agency Regional Public Safety Comm. Ctr. Regional Public Safety Comm. Ctr. 1395 Dunlawton Avenue 1395 Dunlawton Avenue PORT ORANGE, FL 32129 PORT ORANGE, FL 32129 United States United States Attn: Kimberly Le Van -Hare 386- 506 -5960 Attn: Kimberly Le Van -Hare 386- 506 -5960 Customer Grp /No. Customer Name Customer PO Number Currency Terms Due Date 1 5162LG Communications Interlocal Agency U SD NET30 30 /Sep /2009 No SKU Code /Description /Comments Units Rate Extended Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 114 OSS1- MFR Client - Accident Reporting 4.00 80.00 320.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 115 OSSI Mobile Arrest Module 4.00 48.00 192.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 '%Ilso,ttract No. 20041045 53 OSSI MCT Client for Digital Dispatch (11Licenses) 11.00 195.02 2,145.22 Maintenance Start: 01/Oct/2009, End: 30/Sep/2010 54 OSSI Client AVL Mobile License 11.00 24.48 269.28 Maintenance Start: 01/0ct12009, End: 30/Sep /2010 55 OSSI Mobile Client Maps 11.00 32.64 359.04 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 56 OSSI Mobile Arrest Module 11.00 48.96 538.56 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 57 OSSI Mobile Accident Reporting with Visio Client 11.00 165.24 1,817.64 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 ■ 58 OSSI License of Incident/Offense Field Reporting Module Client 11.00 195.02 2 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 Contract No. 20041272 59 OSSI Additional RMS Workstation. License 1.00 245.00 245.00 Maintenance Start: 01/Oct12009, End: 30 /Sep /2010 60 OSSI RMS Map Display and Pin Mapping License 1.00 32.64 32.64 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 Contract No. 20050471 s OSSI Mobile Citation Module 22.00 80.00 1,760.00 Maintenance Start 01/Oct/2009, End: 30 /Sep/2010 Contract No. 20050472 Page Total I 9,824.60 SUNGARD" PUBLIC SECTOR Invoice 1000 B usiness Center Drive Company Docum No Date Page Lake Mary, FL 32746 LG 7031 31 /Aug /2009 3 of 10 800 - 727 -8088 www.sungard.com /publicsector Bill To: Communications Interlocal Agency Ship To: Co Safe Comm. Ctr. 1395 Dunlawton Avenue 1395 Dunlawton Ave nue PORT ORANGE, FL 32129 PORT ORANGE, FL 32129 United States United States Attn: Kimberly Le Van -Hare 386-506-5960 Attn: Kimberly Le Van Hare 38 59 Customer Grp /No. Customer Nam Cust PO Num Currency 506 Terms Due Da te 1 5162LG Commu ni cations I Agency USD NET30 30 /Sep /2009 No SKU'Code /Description /Comments Units Rate Extended 62 OSSI MCT Client for Digital Dispatch 6.00 191.20 1,147.20 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 63 OSSI Mobile Client Maps 6.00 32.00 192.00 Maint Start: 01/Oct12009, End: 30/Sep/2010 64 OSSI Client AVL Mobile License 6.00 24.00 144.00 Maintenance Start: 01 /OcU2009, End: 30 /Sep /2010 65 OSSI License oflncident/Offense Field Reporting Mod Client 6.00 191.20 1,147.20 Maintenance Start: 01/OcU2009, End: 30 /Sep /2010 66 OSSI Mobile Arrest Module 6.00 48.00 288.00 Maintenance Start: 01 /Oct/2009, End: 30 /Sep /2010 67 OSSI Mobile Accident Reporting without Visio Client 6.00 126.00 756.00 Maintenance Start: 01/0 e 636.80 End: 30 /Sep /2010, Contract No. 2005131 76 OSSI MCT Client for Digital. Dispatch 4.00 15920 636.80 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 77 OSSI Mobile Client Maps 4.00 32.00 128.00 Maintenance Start: 01/OcU2009, End: 30 /Sep /2010 78 OSSI License of IncidenUOffense Field Reporting Module Client 4.00 159.20 636.80 Maintenance Start: 01 /Oct/2009, End: 30 /Sep /2010 ? 79 OSSI - MFR C l ien t- Accident Reporting 4.00 80.00 320.00 Maintenance Start 01/Oct/2009, End: 30 /Sep /2 010 80 OSSI Mobile Citation Module 4.00 80.00 320.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 4.00 48.00 192.00 Maintenance Start: 01/Oct/2009, OSSI CAD End: 30 /Sep /2010 Client AVL License 4.00 81 OSSI Mobile Arrest Module 96.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 Contract No. 20060484 Page Total ! 6 0476-1/ . SUNGARD' PUBLIC SECTOR Invoice 1000 Business Center Drive Company Document No Date Page Lake Mary, FL 32746 LG 7031 31/Aug/2009 4 of 10 800 - 727 -8088 wvvw.sungard.com /publicsector Bill To: Communications Interlocal Agency Ship To: Communications Interlocal Agency Regional Public Safety Comm. Ctr. Regional Public Safety Comm. Ctr. 1395 Dunlawton Avenue 1395 Dunlawton Avenue PORT ORANGE, FL 32129 PORT ORANGE, FL 32129 United States United States Attn: Kimberly Le Van -Hare 386- 506 -5960 Attn: Kimberly Le Van -Hare 386- 506 -5960 Customer Grp /No. Customer Name Customer PO Number Currency Terms Due Date 1 5162LG Communications Interlocal Agency USD NET30 30 /Sep /2009 No SKU Code /Description /Comments Units Rate Extended 83 OSSI MCT Client for Digital Dispatch 4.00 159.20 636.80 Maintenance Start: 01/Oct/2009, End; 30/Sep/2010 84 OSSI Mobile Client Maps 4.00 32.00 128.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 85 OSSI Client AVL Mobile License 4.00 24.00 96.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 86 OSSI License of Incident/Offense Field Reporting Module Client 4.00 159.20 636.80 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 87 OSSI - MFR Client - Accident Reporting 4.00 80.00 320.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 88 OSSI Mobile Arrest Module 4.00 48.00 192.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 Contract No. 20060616 89 OSSI MCT Client for Digital Dispatch 4.00 159.20 636.80 Maintenance Start 01/Oct/2009, End: 30 /Sep /2010 90 OSSI Mobile Client Maps 4.00 32.00 128.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 91 OSSI Client AVL Mobile License 4.00 24.00 96.00 Maintenance Start: 01/Oct/2009, End: 30/$ep/2010 92 OSSI License of Incident/Offense Field Reporting Module Client 4.00 159.20 636.80 Maintenance Start: 01 /Oct/2009, End: 30/Sep /2010 93 OSSI - MFR Client - Accident Reporting 4.00 80.00 320.00 Maintenance Start: 01/Oct/2009, End: 30/Sep/2010 94 OSSI Mobile Arrest Module 4.00 48.00 192.00 Maintenance Start: 01/Oct/2009, End:. 30/$ep/2010 OSSI Mobile Citation Module 4.00 80.00 320.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 Contract No. 20061143 Page Total 4,339.20 SUNGARD" PUBLIC SECTOR Invoice 1000 Business Center Drive Company Document No Date Page Lake Mary, FL 32746 LG 7031 31/Aug/2009 5 of 10 800 - 727 -8088 www.sungard.com /publicsector Bill To: Communications Interlocal Agency Ship To: Communications Interlocal Agency Regional Public Safety Comm. Ctr. Regional Public Safety Comm. Ctr. 1395 Dunlawton Avenue 1395 Dunlawton Avenue PORT ORANGE, FL 32129 PORT ORANGE, FL 32129 United States United States Attn: Kimberly Le Van -Hare 386- 506 -5960 Attn: Kimberly Le Van -Hare 386- 506 -5960 Customer Grp /No. Customer Name Customer PO Number Currency Terms Due Date 1 5162LG Communications Interlocal Agency USD NET30 30 /Sep /2009 No SKU Code /Description /Comments Units Rate Extended 96 OSSI Firehouse RMS Interface 1.00 990.00 990.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 97 OSSI - MCT Interface to Firehouse 1.00 1,350.00 1,350.00 Maintenance Start: 01/Oct/2009, End: 30/Sep/2010 ntract No. 20061224 OSSI MCT Client for Digital Dispatch 3.00 159.20 477.60 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 99 OSSI Mobile Client Maps 3.00 32.00 96.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 100 OSSI Client AVL Mobile License 3.00 24.00 72.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 Contract No. 5162 -Main 8 OSSI Base Computer Aided Dispatch System 1.00 17,066.00 17,066.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 9 OSSI Additional CAD Console License 2.00 1,074.00 2,148.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 10 OSSI First CAD Map Display and Map Maintenance Software License 1.00 1,377.00 1,377.00 Maintenance Start: 01/Oct/2009, End: 30/Sep/2010 11 OSSI Additional CAD Map Display Client License 6.00 642.60 3,855.60 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 '. 12 OSSI E911 Interface Module 1.00 1,193.00 1,193.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 13 OSSI Multi Jurisdictional Dispatch Option 1.00 826.00 826.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 N 0851 - Rip and Tear Printing 1.00 1,193.00 1,183.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 15 OSSI Alpha Numeric Paging Module 1.00 1,193.00 1,193.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 Page Total L 31,837.20 SUNGARD' PUBLIC SECTOR Invoice 1000 Business Center Drive Company Document No Date Page Lake Mary, FL 32746 LG 7031 31/Aug/2009 6 of 10 800 - 727 -8088 .,. www.sungard.com /publicsector Bill To: Communications Interlocal Agency Ship To: Communications Interlocal Agency Regional Public Safety Comm. Ctr. Regional Public Safety Comm. Ctr. 1395 Dunlawton Avenue 1395 Dunlawton Avenue PORT ORANGE, FL 32129 PORT ORANGE, FL 32129 United States United States Attn: Kimberly Le Van -Hare 386 - 506 -5960 Attn: Kimberly Le Van -Hare 386- 506 -5960 Customer Grp /No. Customer Name Customer PO Number Currency Terms Due Date 1 5162LG Communications Interlocal Agency USD NET30 30 /Sep /2009 No SKU Code /Description /Comments Units Rate Extended 16 OSSI Station Toning Module 1.00 1,193.00 1,193.00 Maintenance Start: 01 /Oct/2009, End: 30/Sep/2010 17 OSSI Zetron Model 3030 TDD Interface 1.00 1,010.00 1,010.00 Maintenance Start: 01 /Oct/2009, End: 30 /Sep/2010 '" OSSI CAD Resource Monitor Display License' with Maps Client 1.00 3,869.00 3,869.00 *04 Maintenance Start: 01/Oct/2009, End: 30/Sep/2010 19 OSSI CAD Client AVL License 7.00 367.20 2,570.40 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 20 OSSI Customer License for Integrated CAD /STATE /NC1C Messaging Switch 1.00 3,672.00 3,672.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 21 OSSI Additional Message Switch ConsoleS Client 11.00 55.00 605.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 22 OSSI Site License Base Records Management System 1.00 17,707.00 17,707.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 23 OSSI Multi- Jurisdictional RMS Option 1.00 1,061.00 1,061.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 24 OSSI Basic Accident Module 1.00 1,061.00 1,061.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 25 OSSI Traffic Citation Module 1.00 898.00 898.00 Maintenance Start: 01 /Oct/2009, End: 30 /Sep /2010 26 OSSI Bike Registration Module 1.00 979.00 979.00 Maintenance Start: 01/Oct/2009, End: 30/Sep/2010 27 OSSI Generic Permit Module 1.00 1,061.00 1,061.00 Maintenance Start: 01/Oct/2009, End: 30/Sep/2010 ' OSSI Parking Ticket Administration Module 1.00 2,448.00 2,448.00 Maintenance Start: 01/Oct/2009, End: 3O /Sep /201 b' 29 OSSI Residential Security Watch Module 1.00 979.00 979.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 Page Total [ 39,113.40 SUNGARD' PUBLIC SECTOR Invoice 1000 Business Center Drive Company Document No Date Page Lake Mary, FL 32746 LG 7031 31/Aug/2009 7 of 10 800 - 727 -8088 , 44,, r , www.sungard.com /publicsector Bill To: Communications Interlocal Agency Ship To: Communications Interlocal Agency Regional Public Safety Comm. Ctr. Regional Public Safety Comm. Ctr. 1395 Dunlawton Avenue 1395 Dunlawton Avenue PORT ORANGE, FL 32129 PORT ORANGE, FL 32129 United States United States Attn: Kimberly Le Van -Hare 386- 506 -5960 Attn: Kimberly Le Van -Hare 386- 506 -5960 Customer Grp /No. Customer Name Customer PO Number Currency Terms Due Date 1 5162LG Communications Interlocal Agency USD NET30 30 /Sep /2009 No SKU Code /Description /Comments Units Rate Extended 30 OSSI Training Module 1.00 1,714.00 1,714.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 31 OSSI Property and Evidence Module with Barcode 1.00 2,448.00 1 2,448.00 Maintenance Start: 01 /Oct/2009, End: 30/Sep/2010 '^ OSSI Bar Coding Server License 1.00 1,387.00 1,387.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 , 33 OSSI Bar Coding Hand -Held Client License (Each) 3.00 260.00 780.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 34 OSSI Accident Wizard Base Server License 1.00 816.00 816.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 35 OSSI Accident Wizard Workstation License Client 20.00 24.48 489.60 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 36 OSSI RMS Map Display and Pin Mapping License ` 75.00 32.64 2,448.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010. 37 OSSI Mugshot Capture Station Software Only 2.00 571.00 1,142.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 38 OSSI Client Mugshot Display Software License 1.00 4,284.00 4,284.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 39 Switch Inegration Software per Workstation 7.00 49.00 343.00 Maintenance Start: 01 /Oct/2009, End: 30 /Sep /2010 40 OSSI MCT Client for Digital Dispatch 46.00 195.00 8,970.00 Maintenance Start: 01 /Oct/2009, End: 30 /Sep /2010 ' 41 OSSI Mobile Client Maps 46.00 32.64 1,501.44 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 49 OSSI License of Incident/Offense Field Reporting Module Client 46.00 195.00 8,970.00 Maintenance Start: 01/Oct/2009, End: 30/Sep/2010 43 OSSI Mobile Accident Reporting with Visio Client 46.00 146.88 6,756.48 Maintenance Start: 01 /Oct/2009, End: 30 /Sep /2010 Page Total I 42,049.5-2-1 SUNGARD PUBLIC SECTOR Invoice 1000 Business Center Drive Company Document No Date Page Lake Mary, FL 32746 LG 7031 31/Aug/2009 8 of 10 800 - 727 -8088 �„ www.sungard.com /publicsector Bill To: Communications Interlocal Agency Ship To: Communications Interlocal Agency Regional Public Safety Comm. Ctr. Regional Public Safety Comm. Ctr. 1395 Dunlawton Avenue 1395 Dunlawton Avenue PORT ORANGE, FL 32129 PORT ORANGE, FL 32129 United States United States Attn: Kimberly Le Van -Hare 386 - 506 -5960 Attn: Kimberly Le Van -Hare 386- 506 -5960 Customer Grp /No. Customer Name Customer PO Number Currency Terms Due Date 1 5162LG Communications Interlocal Agency USD NET30 30 /Sep /2009 No SKU Code /Description /Comments ^ Units Rate Extended 44 OSSI Mobile Arrest Module 46.00 48.96 2,252.16 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 45 OSSI Review Module for Field Reporting 1.00 4,488.00 4,488.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 ` AR OSSI AVL Server Host License 1.00 5,712.00 5,712.00 Maintenance Start: 01 /Oct/2009, End: 30 /Sep /2010 47 OSSI Client AVL Mobile License 59.00 24.48 1,444.32 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 48 OSSI MCT Client for Digital Dispatch 20.00 195.00 3,900.00 Maintenance Start: 01 /Oct/2009, End: 30 /Sep /2010 49 OSSI Mobile Client Maps 20.00 32.64 652.80 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 50 OSSI Crime Analysis Module - Site License 1.00 2,040.00 2,040.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 51 OSSI - Mobile Client Software 1.00 7,965.00 7,965.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep/2010 52 OSSI -APCO Meds- Interface to CAD 1.00 1,148.00 1,148.00 Maintenance Start: 01/0c1/2009, End: 30 /Sep /2010 Contract No.'DW03 -100 69 OSSI Interface to Pagegate 1.00 163.00 163.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 Contract No. DW03 -176 1 OSSI Mobile Accident Reporting with Visio Client 2.00 165.00 330.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 w illowe OSSI Mobile Arrest Module 2.00 66.00 t io.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 3 OSSI MCT Client for Digital Dispatch 2.00 219.40 438.80 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 Page Total I 30 644.08 SUNGARD' PUBLIC SECTOR Invoice 1000 Business Center Drive Company Document No Date Page Lake Mary, FL 32746 LG 7031 31/Aug/2009 9 of 10 800 - 727 -8088 '‘iiss„ www.sungard.com /publicsector Bill To: Communications Interlocal Agency Ship To: Communications Interlocal Agency Regional Public Safety Comm. Ctr. Regional Public Safety Comm Ctr. 1395 Dunlawton Avenue 1395 Dunlawton Avenue PORT ORANGE, FL 32129 PORT ORANGE, FL 32129 United States United States Attn: Kimberly Le Van -Hare 386- 506 -5960 Attn: Kimberly Le Van -Hare 386- 506 -5960 Customer Grp /No. Customer Name Customer PO Number Currency Terms Due Date 1 5162LG Communications Interlocal Agency USD NET30 30 /Sep /2009 No SKU Code /Description /Comments Units Rate Extended 4 OSSI Mobile Client Maps 2.00 36.72 73.44 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 5 License of Incident/Offense Field Reporting Module Client OSSI 2.00 219.40 438.80 Maintenance Start: 01 /0ct/2009, End: 30 /Sep %2010 R, OSSI Digital Dispatching Client for PDA 5.00 91.80 459.00 1117.1° Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010. 7 OSSI Client AVL Mobile License 2.00 27.54 55.08 Maintenance Start: 01 /Oct/2009, End: 30 /Sap /2010 Contract No. 'DW03 -249 70 OSSI Mobile Accident Reporting w V Clie 10.00 146.88 1,468.80 Maintenance Start: 01 /Oct/2009, End 3 0 /Sepf2010 nt 71 OSSI Mobile Arrest Module, 10.00 49.00 490.00 Maintenance Start: 01/Oct/2009, End: 30/Sep/2010 72 OSSI Client AVL Mobile License 12.00 24.48 293.76 Maintenance Start: 01/Oct/2009, End: 30 /Sep /201 D 73 OSSI MCT Client for Digital Dispatch 12.00 195.00 2,340.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 74 OSSI Mobile Client Maps 12.00 32.64 391.68 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 i 75 OSSI License of Incident/Offense Field Reporting Module Client 10.00 195.00 1,950.00 Maintenance Start: 01 /Oct/2009, End: 30 /Sep /2010 Contract No.'DW04 -020 68 OSSI Professional Standards (Internal Affairs) Module Client 1.00 326.00 326.00 Maintenance Start: 01/Oct/2009, End: 30 /Sep /2010 r Page Total 8,286.56 ,y SUNGARD` PUBLIC SECTOR Invoice 1000 Business Center Drive Company Document No Date Page Lake Mary, FL 32746 LG 7031 31/Aug/2009 10 of 10 800 - 727 -8088 „ www.sungard.com /publicsector Bill To: Communications Interlocal Agency Ship To: Communications Interlocal Agency Regional Public Safety Comm. Ctr. Regional Public Safety Comm. Ctr. 1395 Dunlawton Avenue 1395 Dunlawton Avenue PORT ORANGE, FL 32129 PORT ORANGE, FL 32129 United States United States Attn: Kimberly Le Van -Hare 386- 506 -5960 Attn: Kimberly Le Van -Hare 386- 506 -5960 Customer Grp /No. Customer Name Customer PO Number Currency Terms Due Date 1 5162LG Communications Interlocal Agency USD NET30 30 /Sep /2009 No SKU Code /Description /Comments Units Rate Extended Remit Payment To: SunGard Public Sector Inc. Bank of America Subtotal 177,040.96 12709 Collection Center Drive ,� ��' , Chicago, IL 60693 Sales Tax 0.00 Invoice Total L 177,040.96 Payment Received l isommo 0.00 Balance Due 1 177,040.96 z° PSA Reference Number: J .' I-J 0) I _ ICJ ICJ I ? f ' tJ f J (( ((' :..) 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H O ^7 C N H • W W 0 0 O O C7 H O O - J > 2 C O Lk) '...1 .�. ) C x C.J CO 00 co 'S co of CG CO L 1- O 0 O Y .Y J . ocl J ['1 b \ C C fV IJ L O 0 0 0 0 f ro+ ro b w w w C ) ND J '21% C H H H O+ H w U) [ .r 9 w N N IV Iv H .r N rp 24 o (n r,7 O LT) O rJ m m co m L O O C O > l0 l0 '0 -.l J J 1 f " r I W CA [0 U l0 J N IV U CO Co C0 x, W O Cl O O 00 LC) N ry r [b 21: Cl • I - I I Bubb, Jn av u'h`. ' From: Bubb, David Sent: Tuesday, July 21, 2009 3:05 PM To: 'jdinneen ©co.volusia.fl.us' Sub eot: 9-1-1 Budget Request Dear Mr. Dinneen, Greetings! Can you advise the status of the budget requests submitted by RCC for the 19-1-1 Budget? Our buct et request was submitted to 9 -1 -1 Coordinator Tricia Davis in January and I was advised in March that all budget documents were in the Major's office. I've received no feedback since March. Thank you in advance for your assistance. David B. Bubb Executive Director Regional Public Safety Communications Center 1395 Dunlawton Ave Port Orange, FL 32129 386-506-5963 'err Bubb, David 41 # 1 w From: Jones, Robert [RJones ©vcso.us] Sent: Friday, July 24, 2009 '10:51 AM To: Bubb, David Dave, Mr. Bubb, In response to your recent email it is my recollection that Ms. Bounds has already provided you with the answer that you seek. If you are unclear on this you may contact her for clarification. Additionally the budget request documents passed through my office without delay in the submission process. As to feedback you have not contacted me for any feedback. Any questions on operational matters will be fielded by Captain Mandizha. Fiscal questions are the responsibility of Ms. Bounds. I speak for them in asking that we each receive the same degree of professionalism that is afforded you in the future. I feel it is inappropriate to ask questions of this nature and mislead others without keeping me and my staff included, particularly in light of the delays we have dealt with on other projects that involve your agency. Major Robert L. Jones Volusia County Sheriff's Office Support Services Division CONFIDENTIALITY: This email (including any attachments) may contain *k confidential, proprietary and privileged information, and unauthorized disclosure or use is prohibited. If you received this email in error, please notify the sender and delete this email from your system. 1 /'?009 Bubb, David ' 11101110 From: Bubb, David Sent: Friday, August 07, 2009 1 1:46 AM To: 'Jones, Robert' Subject: RE: 9-1-1 Budget Request Robert, I had left a message requesting to speak with you via phone regarding this issue however I will address your concerns via email. I'm to assume the email you're referencing is my inquiry to the County Manager on the status of the 9 -1 -1 budget requests? On January 7, 2009 I submitted the following email to the County 9 -1 -1 Coorduiator. A formal response was never received: Tricia, Here is my second budget request item, What is the budget process? When are these items reviewed? v';90 reviews, grants or denies these requests? When and how will we be notified? Thanks for all your help and for all you do for the residents of Volusia County. - Dave On March4, 2009 I submitted the following email to the County 9 -1 -1 Coordinator, A formal response was never received: Tricia, `err Just wanted to follow up on the budget request items submitted in January. I have an Fxeculive Board rneering next Monday and need to give them a status report. I believe you advised me back in January that all requests were to be submitted to the Captain by February 28 I don't recall, if you said, what the process and tirne line was from that point on. Can you advise? Thanks for your help. - Dave As I recall, it was through an unrelated phone call from the County9 -1 -1 Coordinator that I asked again what the budget process was. I was advised that once the requests moved through the Sheriff's Office, they would go to the CountyManager and ultimately the Council for action. She was unsure of timelines or the notification/feedback process back to the requestor on submitted budget requests. Based on the previous information I had been given and assuming that the budget request items had moved through the Sheriffs Office - without delay and on to the County Manager/ Council level, 1 directed my inquire accordingly. For the record, I've not had any communication to or from Ms. Bounds regarding this years 9 - - Budget requests. I must admit that I'm a bit perplexed that my inquiry on the status of a budget request, regardless of whether it was directed to the appropriate person or not, was perceived as inappropriate, misleading and unprofessional Feedback and communication is paramount in any budget process, Major, perhaps the root of the issue here is my lack of knowledge of the process. l attempted to educate r J year as is evident by my first email to Tricia. Here's what I do know; by State statute, the County is charged with the fiscal administration of 9 -1 -1 funds - The County identifies the 9 -1-1 system as being comprised of several PS A P (VCSO, RCC, Ponce Inlet, and Deltona) We (PSAPs) are asked annually to submit budget eque.si s for allowable Bubb, David ``w► From: Jones, Robert [RJones ©vcso.us] Sent: Monday, August 10, 2009 10:40 AM To: Bubb, David Cc: Mandizha, Charles; Bounds, Laura Subject: RE: 9 -1 -1 Budget Request Mr. Bubb, Your response to my email asking me to call you is the first time in three years that you have attempted to contact me about anything. I felt my position was clear and got no further calls from you so I assumed this was a closed issue. As I stated in my email I will let Ms. Bounds give you the budget answers again that I am told you have already been given and do not agree with so that causes you to work around rather than with those who give you that information. I completely understand feedback and the need for answers Dave, but this would be akin to me going to your board of directors about the delay in the CAD to CAD interface without first going to you or at least copying you. As I stated earlier it is my belief that you have already been given the answers. If the answers are unclear please contact Laura Bounds at 736.5961. We already have a quarterly meeting that you are aware of and attend. Any routine business and information Sharing is discussed at that meeting. If you are unhappy or not satisfied with operational questions or if those questions need an immediate response you may contact Captain Chico Mandizha. You may also contact him if you are not getting what you need from the 911 coordinator. Hopefully this will alleviate any future issues of this nature. Major R.L. Jones Niue Volusia County Sheriff's Office Support Services Division From: Bubb, David [mailto:dbubb©port-orange.org] Sent: Friday, August 07, 2009 11:46 AM To: Jones, Robert Subject: RE: 9 -1 -1 Budget Request Robert, I had left a message requesting to speak with you via phone regarding this issue however I will address your concerns via email. I'm to assume the email you're referencing is my inquiry to the County Managti on the status of the 9 -1 -1 budget requests? On January 7, 2009 I submitted the following email to the County -1 -1 Coordinator. A formal response was never received: ricia, Here is my second budget request item. What is the budget process? When are there eru reviewed? Whe reviews, grants or denies these requests? When and how will we be notified? Thanks for all your help and for all you do for the residents of Volusia County. - Dave On March4, 2009 I submitted the following email to the County 9 -1 -1 Coordinator, A formai Less c n r. os -! I'2009