09-17-2009 w ,
COMMUNICATIONS INTERLOCAL AGENCY - GOVERNING
BOARD
September 17, 2009 — Monthly Meeting Minutes
DRAFT
The September meeting was held pursuant to public notice at the City of Port
Orange, City Council Chambers, 1000 City Center Circle, Port Orange, Florida
on September 17, 2009.
The meeting was called to order at 9:07 a.m.
A role call was taken with Mayor Allen Green and Councilman Jack Grasty
present. Margaret Roberts, City Attorney for the City of Port Orange was also
present. Councilmember Cooper from Edgewater was absent.
The regular minutes of the June meeting were reviewed and accepted with
unanimous approval from the Board.
There were no Public Comments or Correspondence.
r..
There were no comments from Governing Members, City Managers or Customer
Agency Chiefs.
Under Committee and Project Reports, Director Bubb presented the Board with
the Finance and Budget Report, prepared by John Shelley, Finance Director for
the City of Port Orange. The Director stated that our budget is currently running
at 84% of budget. RCC is 16% under budget. There may be approximately
180,000 left over at the end of the budget year, though we may have some
additional expenses before the end of the fiscal year.
Mr. Bubb stated that we have just done a Purchase Order to order new chairs for
the center, as the request for 9 -1 -1 funds was denied by the County. RCC is
ordering the chairs from Pride, with which we received a discount of 55 %. The
chairs originally cost $1000 a piece, but with the discount we will pay
approximately $500 each. We will also go through Pride when the Police
Department relocates, and we take over the VIP office.
uirector Bubb said that he needs to check with John Shelley on the 15%
contingency fund, to make sure what the numbers are.
Bubb requested that the Board approve the carryover of the remaining funds
r urn fiscal year 2009 budget.
The Finance and Budget report was accepted along with the approval to carry
No over remaining funds from fiscal year 2009 with unanimous approval from the
Governing Board.
Under the Director's Report, Mr. Bubb presented the Services Report for August
2009. There were approximately 14,000 calls for service for the month.
Also under the Director's Report, Mr. Bubb told the Board of proposals for service
that have been requested from Daytona Beach, South Daytona Police and Ponce
Inlet Police. Most of the requesting agencies are going through the motions of
looking for cheaper services. Daytona Beach would add a monetary burden to
RCC in terms of additional dispatchers and space in the center. Daytona Beach
would also be a large part of the current partnership in RCC and would want a
large say in our current operations.
Under Volusia County CAD to CAD Interface, the Director called on City Attorney
Margaret Roberts to update the Board on the contract. Margaret stated that she
has been working on the contract with the County and hopes to have it finalized
within the next few weeks. Ms. Roberts would like to get the contract back to the
Governing Board as soon as the County says the final draft is agreeable to them.
\.Ne will schedule the next Governing Board meeting to approve the contract as
soon as the contract is ready.
Under the Attorney's Report, Margaret reported to the Board that Gregory Dean
has filed suit against RCC because he never received information he requested
from RCC. RCC never released the information to Mr. Dean, as the State's
Attorneys Office was investigating the case at that time. The Attorney's Office
had control of the records. Mr. Dean is currently incarcerated and is still
requesting records. At this time he is not requesting records under the Public
Records Act, but under the demands to produce the records through a court
Show Cause order. Defense council is assigned through the insurance company
and they are processing the case.
There was no Unfinished Business.
Under New Business, Director Bubb requested that the Board approve payment
of the annual software maintenance bill from OSSI in the amount of $177,040.96.
The Board unanimously approved payment of the annual software maintenance
bill t OSSI.
der the 2009 budget summary, Mr. Bubb told the Board that every year he
makes a request to receive 9 -1 -1 funds from the County, other than the
backbone items, i.e. phone system. This year Mr. Bubb requested $115,000 as
a portion of the staffs salary for the time spent answering 9 -1 -1 calls which is
-about 12% of staff's time. Mr. Bubb also requested $10,000 for the purchase of
chairs. Nothing was ever forthcoming from the County regarding these
requests. Attached are copies of e-mails sent to and received by Major Jones,
''`' with allegations that Mr. Bubb superseded the chain of command by copying the
County Manager on his requests. Mr. Bubb called Major Jones, but the Major
never returned his calls. Mr. Bubb did speak with Chief Lee, who is the Sheriffs
second in command. Chief Lee replied that those requests are considered
discretionary items, and the County will not disburse any 9 -1 -1 funds to the local
PSAPs and no counties in the state are dispersing funds. The City Managers
have approved Mr. Bubb contacting the State of Florida and asking what other
counties are doing and what their process was. Volusia County has stated
before that they have no mechanisms in place to disperse the funds to the local
PSAPS.
There were no Summary Comments from the Governing Board members.
The next meeting has been tentatively scheduled for October 22, 2009 at 9:00
a.m., pending the completion of the final draft of the CAD to CAD contract.
The meeting was adjourned at 9 :34 a.m.
Vrrr
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o� vORT O The City of Port Orange
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m FINANCE DEPARTMENT
11367
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Memorandum
To: Board of Directors — Consolidated Dispatch
From: John A. Shelley, Finance ' r
Subject: Finance Report for Consolidated Dispatch - Period ending December 2009
Date: January 19, 2010
Attached to this memorandum is copy of the Detailed Budget Report and Revenue Report for
consolidated dispatch for the three months ending December 31, 2009..
Through December, total billings and collections from the various City participants and other sources
are $673,027. Operating Expenditures through December are $578,437 with another $96,317
encumbered.
N "' Should you have any questions regarding this memorandum of its attachments, please contact me.
cc: Kenneth W. Parker, City Manager
David Bubb, Director of Communication Interlocal Dispatch
Stella Gurnee, Comptroller
Vern
PREPARED qir 11.52:27 CITY OF POh PAGE35
PROGRAM: GM759L REVENUE Rrion87
25 %. OF YEAR LAPSED ACCOUNTING PERIOD 03/2010
CITY OF PORT ORANGE AS OF 12/31/2009
FUND 632 CONSOLIDATED DISPATCH
ACCOUNT ********** CURRENT ********** ******** YEAR -TO -DATE ******** ANNUAL UNREALIZED _,.
ACCOUNT DESCRIPTION ESTIMATED ACTUAL %REV ESTIMATED ACTUAL %.REV ESTIMATE BALANCE
330 INTER GOVERNMENTAL
331 FEDERAL GRANTS
51 00 FEMA GRANT 0 00 0 00 0 00
331 ;*+* FEDERAL GRANTS 0 00 0 .00 0 00
334 STATE GRANTS
25 00 2004 HURRICANES 0 00 0 00 0 00
334 3*;* STATE GRANTS 0 00 0 00 0 00
335 STATE SHARED REVENUES
27 00 PORT ORANGE 81, 170 311, 466. 11 384 243,510 311, 752. 11 128 974, 048 662, 295. 89
27 10 DIRECT BILL 100 7(1P /MS027 757 4,185.59 553 2,271 7,587 59 334 9,094' 1,506.41
27 3* PORT ORANGE: 81,927 315, 651.70 385 245,781 319, 339.70 130 983,142 663. 802.30
28 00 EDGEWATER 42,430 162, 673.21 383 127,290 114, 673.21 90 509,162 394, 488.79
28 10 DIRECT BILL.ED REVENUE 452 998.20 221 1,356 2,066.44 152 5,424 3,357 56
28 * EDGEWATER 42,882 163, 671.41 382 128,646 116, 739.65 91 514,586 397, 846.35
29 00 NEW SMYRNA BEACH 60,878 228, 254.71 375 182,634 228, 254.71 125 730,536 502, 281.29
29 10 DIRECT BILLED REVENUE 553 4,096.00 741 1.659 8,110.87 489 6,637 1,473.87-
29 * NEW SMYRNA BEACH 61,431 232, 350.71 378 184,293 236, 365.58 128 737,173 500,807 42
30 00 PONCE INLET. TOWN OF 621 210.00 34 1.863 420.00 23 7,456 7.036.00
31 10 SOUTH DAYTONA FIRE 2,949 126. 00 4 8,847 252. 00 3 35, 389 35,137 00
335 ** STATE SHARED REVENUES 189,810 712, 009.82 375 569,430 673, 116.93 118 2,277, 1, 604, 629.07
330 *** INTER GOVERNMENTAL 189,810 712, 009.82 375 569,430 673, 116.93 118 2,277.746 1,604, 629.07
360 MISC REVENUE
361 INTEREST EARNINGS
10 00 INTEREST ON INVESTMENTS 0 1,857 72 0 333.22- 0 333.22
36i ** INTEREST EARNINGS 0 1, 857. 72 0 333. 22- 0 333.22
364 SALE OF FIXED ASSETS
49 00 GAIN /(LOSS} ON SALE F/A 0 00 0 00 0 00
364 ** SALE DF FIXED ASSETS 0 00 0 00 0 00
369 OTHER MISC REVENUE
90 00 MISC REVENUE 0 105. 00 0 243.35 0 243.35-
369 ** OTHER MISC REVENUE 0 105. 00 0 243.35 0 243.35-
360 *** MISC REVENUE 0 1,962.72 0 89. 87- 0 89. 87
380 NON REVENUES
381 INTERFUND TRANSFER
16 00 TRANSFER FROM 001 0 00 0 00 0 00
PREPARED 14,7/2010, 11:52:27 PAGE
PROGRAM: G ...59L "aVAUP NeANGE
25% OF YEAR LAPSED ACCOUNTING PERIOD 03/2010
CITY OF PORT ORANGE AS OF 12/31/2009
FUND 632 CONSOLIDATED DISPATCH
ACCOUNT ********** CURRENT ********** ******** YEAR-TO-DATE ******** ANNUAL UNREALIZED
ACCOUNT DESCRIPTION ESTIMATED ACTUAL %REV ESTIMATED ACTUAL %REV ESTIMATE BALANCE
380 NON REVENUES
381 INTERFUND TRANSFER
20 00 TRANS W/C PERSONAL SER 0 00 0 00 0 ,00
381 ** INTERFUND TRANSFER 0 00 0 00 0 00
389 OTHER NON REVENUE
10 00 APPROPRIATED FUND BAL 3,831 00 11,493 ,00 45,982 45,982.00
309 ** OTHER NON REVENUE 3,831 00 11,493 00 45,982 45,982.00
380 *.. NON REVENUES 3,831 00 11,493 00 45,982 45,982.00
FUND TOTAL CONSOLIDATED DISPATCH 193,641 713,972.54 369 500,923 673,027 06 116 2,323,728 1,650,700.94
t
PREPARED 07 /2010, 10:46_16 DETAIL BUDG1 OCEPORT PAGE 14q
PROGRAM: GM267L 25% OF YEAR LAPSED ACCOUNTING PERIOD 03!2010
CITY OF PORT ORANGE
FUND 632 CONSOLIDATED DISPATCH DEPT /DIV 3200 POLICE/
BA ELE 003 ACCOUNT ********* CURRENT **** **.)F* ** **********YEAR-TO-DATE******* ANNUAL UNENCUMB.
SUB SUB DESCRIPTION BUDGET ACTUAL Y.EXP BUDGET ACTUAL 7EXP ENCUMBR. BUDGET BALANCE BDGT -
52 PUBLIC SAFTEY
521 LAW ENFORCEMENT
12 SALARIES AND WAGES
12 00 SALARIES AND WAGES 95148 79692.71 92 255444 221910.15 87 00 1021783 799872.85 22
12 ** SALARIES AND WAGES 85148 78682.71 92 255444 221910.15 87 00 1021783 799872.85 22
14 OVERTIME
14 00 OVERTIME 14074 10802.69 77 42222 24210.10 57 00 168890 144679.90 14
14 free OVERTIME 14074 10802. 69 77 42222 24210. 10 57 00 168890 144679. 90 14
15 EDUCATION TUITION
15 10 CERTIFICATION /LICENSES 33 00 0 249 00 O 00 1000 1000.00 0
15 11 PHYSICAL EXAMS 35 00 0 105 00 0 00 420 420.00 0
15 4* EDUCATION TUITION 110 00 0 354 00 0 00 1420 1420.00 0
21 FICA TAXES
21 00 FICA TAXES 8037 6831.45 85 24111 18408.92 76 00 96446 78037 08 19
21 ** FICA TAXES 6037 6831.45 85 24111 18408.92 76 00 96446 78037.•08 19
22 RETIREMENT CONTRIBUTIONS
22 00 RETIREMENT CONTRIBUTIONS 10339 10894.64 105 31017 31333.10 101 00 124076 92744.90 25
22 4* RETIREMENT CONTRIBUTIONS 10339 10894.64 105 31017 31333.10 101 00 124078 92744.90 25
23 HEALTH INSURANCE
23 00 HEALTH INSURANCE 17126 13532.32 79 51378 40596.96 79 00 205521 164924.04 20
23 01 DISABILITY INSURANCE 458 617 98 135 1374 1853.94 135 00 5500 3646.06 34
23 a, HEALTH INSURANCE 17584 14150.30 81 52752 42450.90 81 00 211021 168570. 10 20
24 WORKERS COMPENSATION
24 00 WORKERS COMPENSATION 1315 2.43 0 3945 6.58 0 00 15782 15775:.42 O
24 *4 WORKERS COMPENSATION 1315 2. 43 0 3945 6. 58 O 00 15782 15775. 42 0
25 UNEMPLOYMENT COMP
25 00 UNEMPLOYMENT COMP 821 00 0 2463 1198.15 49 00 9856 8657 85 12
25 *4 UNEMPLOYMENT COMP 821 00 0 2463 1198.15 49 00 9656 8657 85 12
26 EAP BENEFIT
26 00 EAP BENEFIT 101 80.60 00 303 241.80 80 00 1214 972.20 20
26 ** EAP BENEFIT 101 80.60 20 303 241.80 80 00 1214 972.20 20
31 PROFESSIONAL SERVICES
31 12 LEG -AL SERVICES 83 00 0 249 00 0 00 1000 1000.00 0
31 13 OTHER PROF SERVICES 4166 1105.56 27 12498 1962.34 16 15775.16 50000 32262.50 36
31 16 AUDIT FEE 1/4 166 00 O 498 00 0 00 2000 2000.00 0
31 *4 PROFESSIONAL SERVICES 4415 1105.58 25 13245 1962.34 15 15775.16 53000 35262.50 34
34 OTHER CONTRACT SERVICE
34 17 SAP PROGRAM 125 173.85 139 375 262.20 70 00 1500 1237 80 18
34 ** OTHER CONTRACT SERVICE 125 173.85 139 375 262.20 70 00 1500 1237 00 18
40 TRAVEL PER DIEM
40 00 TRAVEL PER DIEM 208 00 0 824 00 0 00 2500 2500.00 0
40 10 EMPLOYEE TRAINING 166 00 0 498 00 0 00 2000 2000.00 0
40 *4 TRAVEL PER DIEM 374 00 0 1122 00 0 00 4500 450/0.00 0
'REPARED 06 /2010 70:46.16 DETAIL BUDCI PAGE 450
'ROGRAM: @M 7L 25% OF YEARWPSED ACCOUNTING PERIOD Ofiar10
:ITY OF PORT ORANGE
FUND 632 CONSOLIDATED DISPATCH DEPTiDIV 3200 POLICE!
3A ELE OBU ACCOUNT *********CURRENT********** **** ***** *YEAR -TO- DATE ***** * ANNUAL UNENCUMB.
SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT
52 PUBLIC SAFTEY
521 LAW ENFORCEMENT
41 COMMUNICATION SERVICES
41 00 COMMUNICATION SERVICES 16666 10462.61 63 49998 23006.00 46 70961.54 200000 106032.46 47
41 ** COMMUNICATION SERVICES 16666 10462.61 63 49998 23006.00 46 70961.54 200000 106032.46 47
43 UTILITY SERVICES
43 10 ELECTRICAL SERVICES 1511 196.09- 13- 4623 3377.11 73 00 18500 15122.89 18
43 ** UTILITY SERVICES 1541 196.09- 13- 4623 3377 11 73 00 18500 15122.89 18
44 RENTALS & LEASES
44 13 FLEET FINANCING 381 381.9 100 1143 1145.76 100 00 4593 3437 24 25
44 15 BUILDING LEASE 3666 3666.67 100 10998 11000.01 100 00 44000 32999199 25
44 *z RENTALS 2 LEASES 4047 4048. 59 100 12141 12145. 77 100 00 48583 36437 23 25
45 INSURANCE
45 10 COMI'IERCIAL POLICY INS 3291 00 0 9073 14475.00 147 00 39500 25025.00 37
45 16 WORKERS COMP INSURANCE 949 2. 43- 0 2547 957.86 34 3035. 56 10194 6300. 58 38
45 19 VEHICLE INSURANCE ' 82 82. 92 101 246 248.76 101 00 995 746.24 25
45 aria INSURANCE 4222 80. 49 2 12666 15591.62 123 3035.56 50689 32071.82 37
46 REPAIR 2 MAINT. SERVICES
46 10 GENERAL EQUIP MAINT 833 00 0 2499 421. 52 17 4000.00 10000 5578. 48 44
46 12 VEH MAINT MTI -4L'Y TRANSFER 266 317 92 120 798 317 92 40 00 3200 2882. GB 10
46 16 BUILDING MAINT 530 531.00 100 1590 1593.00 100 00 6370 4777.00 25
46 36 SOFTWARE MAINTENANCE 18416 00 0 55240 177040.96 320 00 221000 43959.04 80
46 ** REPAIR 2 MAINT. SERVICES 20045 848. 92 4 60135 179373. 40 298 4000. 00 240570 57196. 60 76
47 PRINTING 2 BINDING
47 00 PRINTING 6. BINDING 16 00 0 48 .00 0 00 200 200.00 0
47 ** PRINTING 2 BINDING 16 00 0 48 00 0 00 200 200. 00 0
49 OTHER CHARGES
49 02 COMPUTER SOFTWARE 933 00 0 2499 00 0 00 10000 10000.00 0
49 16 COMPUTER HARDWARE 625 00 0 1875 00 0 00 7500 7500.00 0
49 17 EMPLOYEE COMPUTER PURCHAS 0 1864.85 0 0 38.37- 0 00 0 38.37 0
49 ** OTHER CHARGES 1456 1864.85 128 4374 38.37 1- 00 17500 17539.37 0
51 OFFICE SUPPLIES
51 00 OFFICE SUPPLIES 583 114.92 20 1749 455.47 26 2544.53 7000 4000.00 43
51 * & OFFICE SUPPLIES 583 1.14.92 20 1749 455.47 26 2544.53 7000 4000.00 43
52 OTHER OPERATING SUPPLIES
52 00 OTHER OPERATING SUPPLIES 933 796.15 96 2499 1860.11 74 00 10000 8139.99 19
52 10 GAS, DIESEL, OIL, 2 GREASE 333 171.35 52 99 477 BO 48 00 4000 3522.20 12
52 12 UNIFORMS 333 00 0 999 00 0 00 3996 3996.00 0
52 15 POSTAL SERVICE 16 ^. 59 10 48 5.70 12 00 200 194.30 3
52 ** OTHER OPERATING SUPPLIES 1515 970.68 64 4545 2343.61 52 00 18196 15052.39 13
54 DUES `. MEMBERSHIP
54 00 DUES 2 MEMBERSHIP 41 00 0 123 208. 31 169 00 500 291. 69 42
54 01 BOOKS 2 SUBSCRIPTIONS 41 00 0 123 00 0 00 500 500.00 0
54 ** DUES :< MEMBERSHIP 82 00 0 246 208.31 85 00 1000 791.69 21
PREPARED NOlt7/2010, 10:46.16 DETAIL BUDGNOeEPORT
PROGRAM: 011267L 25% OF YEAR APSED ACCOUNTING PERIN 8 M
VO •
CITY OF PORT ORANGE
FUND 632 CONSOLIDATED DISPATCH DEPT/DIY 3200 POLICE/
BA ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. ,
SUB SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR: BUDGET BALANCE DDGT
52 PUBLIC SAFTEY
521 LAW ENFORCEMENT
62 BUILDINGS AND IMPR. TO
62 00 BUILDINGS AND IMPR. TO 83 00 0 249 00 0 00 1000 1000.00 0
62 ** BUILDINGS AND IMPR. TO 83 00 0 249 00 0 00 1000 1000.00 0
64 MACH & EQUIPMENT
64 00 MACH E EQUIPMENT 83 00 0 249 00 0 00 1000 1000.00 0
64 06 COMMUNICATION EOUIP 416 00 0 1248 00 0 00 5000 5000.00 0
64 15 ADP EQUIPMENT 416 00 0 1248 00 0 00 5000 5000.00 0
64 ** MACH 5 EQUIPMENT 915 00 0 2745 00 0 00 11000 11000.00 0
521 ** ** LAW ENFORCEMENT 193624 140919.22 73 580872 578437 16 100 96316.7 2323728 1648974.05 29
52 ** ** PUBLIC SAFTEY 193624 140919.22 73 580872 578437 16 100 96316.79 2323728 1648974.05 29
DIV 3200 TOTAL *******
POLICE 193624 140919.22 73 580872 576437 16 100 96316.79 2323726 1648974.05 29
DEPT 32 TOTAL *******
POLICE 193624 140919.22 73 580872 578437 16 100 96316.79 2323728 1648974.05 29
FUND 632 TOTAL *********
CONSOLIDATED DISPATCH 193624 140919.22 73 580672 578437 16 100 96316.79 2323728 1648974.05 29
. .
1
Regional Public Safety Communication Center
Monthly Summary Of Services
2009
Computer Generated IMIS Report
Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Total YTD
"E "mergency 911 Calls 3,531 3,108 3,796 3,715 3,845 3,489 3,544 3,648 3,178 3,291 3,099 3,307 41,551
Total Abandoned 911 Calls 152 122 140 149 143 122 111 150 125 156 116 123 1,609
Non Emergency Inbound 9,292 8,573 9,971 10,156 10,542 9,518 10,296 9,649 9,307 9,550 8,781 9,040 114,675
Total Inbd Telephone calls 12,823 11,681 13,767 13,871 14,387 13,007 13,840 13,297 12,485 12,841 11,880 12,347 156,226
% E -911 Calls of Total Inbd Calls 28% 27% 28% 27% 27% 27% 26% 27% 25% 26% 26% 27% 26.6%
% E -911 Calls Abandoned 4.3% 3.9% 3.7% 4.0% 3.7% 3.5% 3.1% 4.1% 3.9% 4.7% 3.7% 3.7% 3.9%
Non "E" Otbd 5,790 5,320 6,460 7,617 6,968 5,874 6,035 5,798 5,324 5,582 5,103 5,878 71,749
Total Telephone Items 18,613 17,001 20,227 21,488 21,355 18,881 19,875 19,095 17,809 18,423 16,983 18,225 227,975
Total "E" By City (landline calls)
Port Orange 446 489 347 542 620 568 551 570 559 571 547 580 6,390
New Smyrna Beach 243 248 234 325 352 348 340 337 329 334 321 332 3,743
Edgewater 169 172 176 200 216 216 219 222 211 224 229 221 2,475
Ponce FR 58 46 53 53 45 45 42 46 44 48 41 40 561
South Daytona 61 60 44 52 59 47 49 51 47 43 46 51 610
Total Wireless Calls 2,186 1,983 2,425 2,450 2,477 2,168 2,377 2,401 2,088 2,167 2,020 2,120 26,862
% E -911 Wireless Calls 61.9% 63.8% 63.9% 65.9% 64.4% 62.1% 67.1% 65.8% 65.7% 65.8% 65.2% 64.1% 64.6%
Events per Municipality
Port Orange
Fire 678 636 721 627 703 626 619 666 581 623 602 648 7,730
Police 5,373 5,276 6,199 5,741 5,790 5,025 5,285 5,874 5,975 6,059 5,377 5,444 67,418
New Smyrna Beach
Fire 393 329 422 398 409 383 382 376 335 374 339 391 4,531
Police 4,971 4,432 5,114 4,780 4,789 3,578 4,695 4,642 4,783 5,079 4,625 4,632 56,120
Edgewater
Fire 241 241 290 267 267 262 230 253 221 235 234 274 3,015
Police 2,741 2,879 2,709 2,440 2,594 2,267 2,494 2,368 2,447 2,553 2,190 1,953 29,635
Ponce Inlet Fire 61 47 55 64 71 43 56 64 62 64 56 64 707
South Daytona Fire 162 159 177 147 182 154 148 169 141 195 151 167 1952
FD Total Events 1,535 1,412 1,665 1,503 1,632 1,468 1,435 1,528 1,340 1,491 1,382 1,544 17,935
PD Total Events 13,085 12587 14022 12961 13173 10,870 12,474 12,884 13,205 13,691 12,192 12,029 153,173
Total Event Process 14,620 13,999 15,687 14,464 14,805 12,338 13,909 14,412 14,545 15,182 13,574 13,573 171,108
'quay sore rI
Regional Public Safety Communication Center
Monthly Summary Of Services
2008
Computer Generated IMIS Report
Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Total YTD
"E "mergency 911 Calls 3,265 3,425 3,823 3,493 3,582 1,748 3,346 3,609 3,162 3,438 3,150 3,349 39,390
Total Abandoned 911 Calls 208 186 194 189 183 64 178 214 192 209 175 158 2,150
Non Emergency Inbound 9,281 8,809 10,259 9,955 10,704 5,405 10,016 9,779 9,385 10,001 8,861 9,615 112,070
Total Inbd Telephone calls 12,546 12,234 14,082 13,448 14,286 7 „153 13,362 13,388 12,547 13,439 12,011 12,964 151,460
E -911 Calls of Total Inbd Calls 26% 28% 27% 26% 25% 24% 25% 27% 25% 26% 26% 26% 26.0%
% E -911 Calls Abandoned 6.4% 5.4% 5.1% 5.4% 5.1% 3.7% 5.3% 5.9% 6.1% 6.1% 5.6% 4.7% 5.5°60
Non "E" Otbd 5,638 5,754 6,447 5,868 6,227 3,444 5,934 6,311 6,036 6,013 5,902 5,902 69,476
Total Telephone Items 18,184 17,988 20,529 19,316 20,513 10 „597 19,296 19,699 18,583 19,452 17,913 18,866 220,936
RCC internal Hand Count
Total "E" By City (landline calls)
Port Orange 612 517 622 467 616 585 471 377 0 373 413 360 5,4' 3
New Smyrna Beach 361 301 394 269 348 374 275 :209 0 183 207 224 3,145
Edgewater 232 219 273 209 247 255 '189 178 0 147 185 171 2.305
Ponce FR 28 42 31 22 13 50 25 29 0 45 61 41 387
South Daytona 57 48 57 42 52 48 35 34 0 32 44 39 488
Total Wireless Calls 1,965 1,975 2,224 2,112 2,212 2,107 1,994 2,248 2,013 2,105 1,947 2,048 24,950
E-911 Wireless Calls 60.2% 57.7% 58.2% 60.5% 61.8% 59.6% 62.3 °,0 63.7% 61.2% 61.8% 61.2% 63.3%
Events per Municipality
Port Orange
Fire 652 596 736 692 699 577 :566 637 645 642 591 606 7,639
Police 6,427 5,830 6,386 6,088 6,375 5,509 5,926 5,450 5,720 6,413 5,324 5,489 70,937
New Smyrna Beach
Fire 375 436 433 415 379 427 :348 351 332 372 341 345 4,554
Police 4,634 4,387 5,107 4,809 5,938 5,425 5,037 4,666 4,842 4.838 4,294 4,374 58,351
Edgewater
Fire 234 240 265 261 263 235 214 :272 249 256 231 263 2,983
Police 2,635 2,541 2,562 2,619 2,931 2,813 2,703 2,663 2,931 2,553 :2,534 2,565 32
Ponce Inlet Fire 56 55 57 46 45 50 54 51 28 55 46 '32 775
South Daytona Fire 157 161 171 161 163 144 154 177 176 176 156 134 1930
FD Total Events 1,474 1,488 1,662 1,575 1,549 1,433 1,:336 1,488 1,430 1 501 1,365 1.380 17,681
PD Total Events 13,696 12758 14055 13516 15244 13,747 13,666 12,779 13,493 13,804 12,152 12,428 161,338
Total Event Process 15,170 14,246 15,717 15,091 16,793 15,180 15,002 14,267 14,923 15.305 13,517 13,808 179,019
•
*taw fill CIRCUIT C'OUR":1 s
JUDICIAL CIRCUIT, IN Al7TD F OR
VOLLISLA._ COUNTY FLORLD.A •
T\TC): 0
,AIL.E.N DEANE,
Pe.titioner
v.
. .
REGIONAL PUBLIC. SAFETY
COMM IC„ ION CENTER
Respondent.
ORDER DISMISSING PETITION FOR WRIT OF NIANDANIUS
THIS MATTER came on to be heard before the C.ourt upon the Petitioner's p sc
"Petition nor Writ of ivlandamus," arid - Supplement Petition tOf Vv`nt. iJ MandacuLts. C■JI_Li
haViiiR reviewed the motions, the Respondent's response and the Petitioner's reply to the
Respondent's response, and being otherwise fully advised in the premises, finds as follows:
(Jr. Nlareli J. 2009, the Petitioner filed Li petition for a . writ of mandamus requesting thai
R'spondent, Regional Public Safety Communication Center release 911 recorded calls and (Au
reports from march 20(J0 to Septernilki. .7i)06 o m ,:s; p,
suppiement Iin; pending pennon .tor - writ oi mandamus seeking the production ol , rated
91 uthi on \tIrina 1 " Mandamus nt 0 uonmion haw feruedy used to enforce Id
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Emergency Technologies, Inc.
8521 Six Forks Road, Suite 110 � *
Raleigh, NC 27615 -5293
Now
Invoice
1/14/2010 `✓715666
Bill To: Customer Contact:
Ms. Kim Hare Mr. David Bubb
Communications Intertocal Agency r Communications Interlocai Agency
1395 Dunlawton Ave. 1395 Dunlawton Ave.
Port Orange, FL 32129 Port Orange, FL 32129
?, Number Terms j
Net 30
Description
Annual Maintenance and Support for Visual Fire (Fire Department: I 26,989 39 X6,989.39
Records Management System). Covers the period from April 28,
2010 to April 27, 2011.
''err Annual Maintenance is due 15 days before the renewal - No late!
than April 13, 2010.
` Payment Discount - If payment is received by February
28, 2010 a discount of $1,349.46 (5 %) may be deducted from the
total
-:lase note o w new address a ot,,
( iompt payment. Tease `10!"
prompt payment .
w a ta` 39
4n� amount not paid in full by the Due Date above shall bear a charge at the ai ° - -?4'0 oei month.
Annual Maintenance and Support payments must be received 15 days prior to _he�innii� i of the r enewai period
=ter 1'iestions or inquires about this invoice p /ease contact us at (919) 676 - o2Lj[ ldminca)[ine g. ; )
RESOLUTION NO. 09- Q
A RESOLUTION OF THE COMMUNICATION INTERLOCAL AGENCY
OF, VOLUSIA COUNTY, FLORIDA, APPROPRIATING FUNDS FOR
PROJECT CARRY OVER FUNDS AND FISCAL YEAR 2008 -2009
BUDGET ENCUMBRANCE CARRY OVERS TO FISCAL YEAR 2009-
2010 BUDGET; SETTING FORTH REVENUES AND EXPENDITURES;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Communications Interlocal Agency (CIA) City has certain projects initiated
prior to the fiscal year commencing October 1, 2009, which remain incomplete and will carry over
from the current fiscal year to the ensuing fiscal year and
WHEREAS, the CIA Board desires to appropriate the necessary carry over funds for the
continuation and completion of certain CIA operations and continuing projects and to set forth and
appropriate certain revenues and expenses.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE REGIONAL
'fir
COMMUNICATION INTERLOCAL AGENCY, VOLUSIA COUNTY, FLORIDA:
Section 1. The Project, carry over funds are hereby appropriated as set forth in
Composite Exhibit A, attached hereto, which reflects revenues and corresponding expenditures for
the designated projects.
Section 2. The Project Budget items adopted in the preceding section shall govern the
expenditures relating to such projects for the City during the ensuing fiscal year effective October 1,
2009 through September 30, 2010.
Section 3. The fiscal year 2008 -2009 budget encumbrance carry overs to the fiscal year
2009 -2010 budget are hereby appropriated as set forth in Composite Exhibit A, attached hereto.
1
Nolo,
`�1r►
Resolution No. 09 -
Section 4. The encumbrance budget items set forth in Composite Exhibit A shall govern
the expenditures set forth therein for the City during the ensuing fiscal year effective October 1, 2009
through September 30, 2010.
Section 5. Supplemental appropriations, reductions of appropriations, emergency
appropriations, and interdepartmental transfers of appropriations may be effected by the CIA Board
and the Director as deemed necessary in strict compliance with the procedures specified the
Interlocal agreement.
Section 6. This resolution shall become effective immediately upon adoption
lo w Allen Green, Chairman
ATTEST:
David Bubb
Adopted on the 21 day of ��1 L &rq 20 /
2
Now
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COMPOSITE EXHIBIT A
Resolution Number : 09-
Appropriation
FY2010 Communications Interlocal Agency (fund #632)
PREPARED: December 17, 2009
BUDGET
INCREASE(DECREASE
REVENUES:
Apropriated Equity 64,600
TOTAL REVENUES: 64,600
EXPENDITURES:
Contingency 64,600
TOTAL EXPENDITURES: 64,600
fir
RCC Budget Detail Report
*+lomr As of September 30, 2009
Fun Dept Elemen Obje Description Budget YTD Annual Unencumbered I
udget Actual Budget Balance
632 3200 12 0 SALARIES AND WAGES 957,000.00 1,022,562 05 957,000.00
632 3200 12 11 COMPENSATED ABSENCE (20,860.6
632 3200 14 0 OVERTIME 20,860.64 - (20,860.644)
)
632 3200 15 10 CERTIFICATION /LICENSES 131,000.00 109 130,000 00 2 62
- 1,00.00 1
632 3200 15 11 PHYSICAL EXAMS 3 ,300 00
300
632 3200 21 0 FICA TAXES ' .00 - 300 00 300 00 85,000.00 85,987 45 85,000 00
632 3200 22 0 RETIREMENT CONTRIBUTIONS 120,000 00 121,476 42 120,000 00 (976 45)
,476 42
632 3200 23 0 HEALTH INSURANCE 205,000.00 192,109.22 205,000 00 1 78
632 3200 23 1 DISABILITY INSURANCE 5,500.00 7,767.05 5,500 00
632 3200 24 0 WORKERS COMPENSATION 15,782.00 1,454 00 15,782 00 14,328 00
632 3200 25 0 UNEMPLOYMENT COMP 8,000 00 1,478.24 8,000 00 6,521 76
632 3200 26 0 EAP BENEFIT 1,200.00 707.40 1,200 00 492 60
632 3200 31 12 LEGAL SERVICES 1,000.00
632 3200 31 13 OTHER PROF, SERVICES 50,000 00 81,463.81 50,000.00 1,463.80
632 3200 31 16 AUDIT FEE 1/4 2,000 00 2,000.00 2,000.00 (31,463.81) -
632 3200 34 17 EAP PROGRAM 1,500.00 104.85 1,500.00 1,395 15
632 3200 40 0 TRAVEL PER DIEM 1,000.00
632 3200 40 10 EMPLOYEE TRAINING 1,000.00 2,000 00 ,000
632 3200 41 0 COMMUNICATION SERVICES 180,000 00 154,86649 180,000,00 25,133 51
632 3200 43 10 ELECTRICAL SERVICES 18,500 00 21,641.78 18,500.00
632 3200 44 13 FLEET FINANCING 4,000 00 4,953.00 4,000 00 ( 3,15 1 .00)
632 3200 44 15 BUILDING LEASE 44,000.00 44,000.00 44,000.00 (953.00} -
332 3200 45 10 COMMERCIAL POLICY INS 45,000.00 14,308 44 45,000 00 30,691 56
4110 632 3200 45 16 WORKERS COMP INSURANCE 13,000.00 1,676.64 13,000 00 11,323 .36
632 3200 45 19 VEHICLE INSURANCE 4,000.00 876.96 4,000 00
632 3200 46 10 GENERAL EQUIP MAINT 2, 04
632 3200 46 12 VEH MAINT MTHLY TRANSFER 3,200.00 3,436 15 3 2
3,200 00 ( 2 3 6 83
632 3200 46 16 BUILDING MAINT 6,300.00 6,369.96 6,300 00 (269 16)
632 3200 46 36 SOFTWARE MAINTENANCE 221,000.00 207,330.65 221,000.00 13,669 35
632 3200 47 0 PRINTING & BINDING 200.00
632 3200 49 2 COMPUTER SOFTWARE 200 00 200 00
632 3200 49 16 COMPUTER HARDWARE 5,000 5,000 8 ,104 80 5,000.00 1,000 00
632 3200 49 17 EMPLOYEE COMPUTER PURCH 5,000.00 5,000 00
632 3200 51 0 OFFICE SUPPLIES 7,000.00 2,361 14 7,000 00
632 3200 52 0 OTHER OPERATING SUPPLIES 10,000 00 4,569 38 10,000 00 5,430 86
632 3200 52 10 GAS,DIESEL,OIL,& GREASE 4,000.00 1,649 44 4,000 00 5,350.56 2
632 3200 52 12 UNIFORMS 2,500 00 2,498.05 2,500 00 2,35 56
632 3200 52 15 POSTAL SERVICE 200.00 1.61
632 3200 54 0 DUES & MEMBERSHIP .00 20.00 200 00 180.01
300 00 220.00 300 00 80 00
632 3200 54 1 BOOKS & SUBSCRIPTIONS
632 3200 62 0 BUILDINGS AND IMPR TO 1,000.00 200 00 200 00
632 3200 64 0 MACH & EQUIPMENT - 1,000 00 1,000 00
632 3200 64 6 COMMUNICATION EQUIP 1,000.00 - ,000 00 1,000 00
2
632 3200 64 15 ADP EQUIPMENT 2,000.00 - 2,000.00 2,000 00
632 3200 99 10 CONTINGENCY 1,00000 - 1,000.00 1,000 00
18,748.00 - 18,748.00 18,748.00
Total 2,195,930..00 2,131,325.95 2,195,930.00 64,604,05
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