04-03-2012 - Special (1) EDGEWATER LIBRARY BOARD
SPECIAL MEETING
APRIL 3, 2012
11:00 A.M.
EDGEWATER PUBLIC LIBRARY
MINUTES
1. CALL TO ORDER
Chairman Middleton called the Special Meeting to order at 11:05 a.m.
at the Edgewater Public Library.
2. ROLL CALL
Members present were: Chairman Larry Middleton, Marie Goodrich,
Laverna McGinnis, Anne McDevitt, Mary Person, Marilyn Fausti and Ed
Pfeiffer. Also present were Head Librarian Kristin Bennett and Board
Coordinator Lisa Bloomer.
3. APPROVAL OF MINUTES
A. Regular Meeting of February 7, 2012
Chairman Middleton briefly commented on Roberts Rules of Order.
Ms. McDevitt moved to approve the February 7, 2012 Regular Meeting
minutes, second by Ms. McGinnis.
The MOTION CARRIED 7 -0.
B. Special Meeting of March 6, 2012
Ms. McDevitt moved to approve the March 6, 2012 Special Meeting
minutes, second by Ms. McGinnis.
The MOTION CARRIED 7 -0.
4. NEW BUSINESS
A. Board Appointment - Marie Goodrich
Chairman Middleton confirmed with Ms. Fausti that she was withdrawing
from the Board. Ms. Fausti confirmed she was and commented on having
been to the doctors five times this month with her husband. Chairman
Middleton expressed the Board's regrets that she was not able to
continue.
Chairman Middleton questioned the appointments going back to Council
for their approval. Board Coordinator Bloomer confirmed they did and
1
Special Meeting
April 3, 2012
r
that Council could either go with the Board's recommendation to
reappoint or they have the option of choosing any applicant.
Board Coordinator Bloomer also informed the Board they had three
applicants on file. She tried to contact Amy Li and was informed that
she was now living in Winter Park. She spoke to Jim Fisher who
expressed an interest in serving on the Planning & Zoning Board and
was no longer interested in serving n the Library Board. She
contacted the third applicant twice and got no response so they
currently had no applications on file to appoint someone in Ms.
Fausti's place.
Chairman Middleton asked if it would be reannounced through the
monthly newsletter. Board Coordinator Bloomer informed him she had
spoke with Ms. Bennett about speaking to some of the volunteers to see
if they would be interested and she believed there was something on
the website so every effort was being made to obtain applicants. Once
we received an application Ms. Fausti's board appointment would be
brought back before the Board.
Chairman Middleton disclosed he responded to a notice in the monthly
newsletter which he felt made it accessible. Ms. Person did too.
Chairman Middleton entertained a motion.
Ms. McGinnis moved to reappoint Marie Goodrich to the Library Board,
second by Ms. Person.
The MOTION CARRIED 7 -0.
B. Board Appointment - Ed Pfeiffer
Ms. McDevitt moved to reappoint Ed Pfeiffer to the Library Board,
second by Ms. Fausti.
The MOTION CARRIED 7 -0.
C. Board Appointment - Marilyn Fausti
This item would be discussed on a future agenda due to there being no
current applications on file.
Ms. McGinnis thanked Ms. Fausti for everything she did.
Ms. Person asked if the next regular meeting was scheduled for the
Fall. Board Coordinator Bloomer informed her it wasn't scheduled.
Ms. Person asked when they usually meet. Board Coordinator Bloomer
informed her October or November was usually when they would meet
again after the luncheon. Chairman Middleton confirmed they could
also hold a meeting if there was a need. Board Coordinator Bloomer
2
Special Meeting
April 3, 2012
•
informed him that would be considered a Special Meeting if it was to
discuss something outside the normal agenda.
Chairman Middleton asked if all of the Board members had his phone
number. Board Coordinator Bloomer informed him the Board was not
allowed to contact him and could be a Sunshine Law violation.
Chairman Middleton then disclosed his name and telephone number were
in the phone book. Board Coordinator Bloomer again informed him there
was then a perception he would violate Sunshine Law by putting that
information out there. Chairman Middleton stated he was merely
providing it and that a Google search would provide far more
information than anyone is entitled to know about. He then stated he
mentioned it because if there is an issue that comes before one of the
members of the Board they should be able to contact him. Board
Coordinator Bloomer informed him there was no communication whatsoever
between the Board members outside of a Board meeting. Anything that
could potentially come before the Board could not be discussed by the
Board members outside of a Board meeting. That is an absolute no -no.
Ms. McDevitt asked if there was an issue, if Ms. Bennett could contact
them or Board Coordinator Bloomer would send out a notice that they
had a need for a Special Meeting. Board Coordinator Bloomer confirmed
that was correct. Chairman Middleton was satisfied with that.
5. ADJOURNMENT
There being no further business to discuss, Ms. Person moved to
adjourn. The meeting adjourned at 11:17 a.m.
Minutes submitted by:
Lisa Bloomer, CMC
3
Special Meeting
April 3, 2012