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07-16-2012 - Regular we CITY COUNCIL OF EDGEWATER REGULAR MEETING JULY 16, 2012 6:00 P.M. COUNCIL CHAMBERS MINUTES 1. CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION Present Mayor Michael Thomas Councilman Justin Kennedy Councilwoman Gigi Bennington Councilman Gene Emter City Manager Tracey Barlow City Clerk Bonnie Wenzel City Attorney Aaron Wolfe Absent Councilman Michael Ignasiak There was a silent invocation and pledge of allegiance to the Flag. 2. APPROVAL OF MINUTES a. Regular Meeting - May 14, 2012 05-14-12 Minutes Councilwoman Gigi Bennington moved to approve the minutes of the Regular Meeting of May 14, 2012, second by Councilman Gene Emter. The MOTION CARRIED 4-0. b. Regular Meeting - June 4, 2012 06-04-12 Minutes 2 Councilman Justin Kennedy moved to approve the minutes of the Regular Meeting of June 4, 2012, second by Councilman Gene Emter. The MOTION CARRIED 4-0. 3. PRESENTATIONS/PROCLAMATIONS/PLAQUES/CERTIFICATES/DONATIONS There were no Presentations at this time. 4. CITIZEN COMMENTS 1 Council Regular Meeting July 16, 2012 Bill Glaser, 1703 Needle Palm Drive, complained about Bishops Towing and the City trucks using the street he lives on as their truck route even though the street is posted no trucks over one ton. Ronnie Hall, Southeast Volusia Babe Ruth Fast Pitch Softball Team, asked the City to help financially support the team on their way to North Carolina. Each of the girls introduced themselves . Mayor Thomas entertained a motion. Councilwoman Gigi Bennington moved to approve the donation of $1,000, second by Councilman Justin Kennedy. The MOTION CARRIED 4-0. 5. APPROVAL OR CHANGES/MODIFICATIONS TO THE AGENDA City Manager Barlow informed Council they should have an amended agenda that moved Item 7H to Item 8E. 6. CITY COUNCIL REPORTS Councilman Kennedy commented on what he found in his research with regard to the pavement and stamping issue on Park Avenue. City Manager Barlow identified it was on the agenda tonight. Councilwoman Bennington commented on the 4th of July festivities and thanked the Fire Department for working so hard to get their share of the cost. She also thanked the taxpayers for the City' s share of the cost. Councilwoman Bennington felt now that they were on Granicus she asked if the minutes had to have so much detail as she wanted to see more condensed minutes and felt if somebody wanted to know more they could watch it or get a copy of it. City Clerk Wenzel informed her the audio was not the record and that the minutes were actually the record of the meeting. It was the consensus of Council to condense the minutes . Councilman Emter reported on attending the TPO meeting this month as well as the Executive Director Search Committee meeting. Mayor Thomas thanked Councilman Emter for going to the VCOG meeting. He also commented on the personal tour he received of the Fire Station 55. 2 Council Regular Meeting July 16, 2012 Councilman Emter spoke of being the designated representative from Edgewater on the TPO and felt it would be worth it to have an alternate. City Clerk Wenzel believed Councilwoman Bennington was the alternate. 7. CONSENT AGENDA a. Approval of the Professional Engineering Services Agreement, Addendum No. 3 with CPH Engineers; Quentin L. Hampton Associates, Inc; Tindale-Oliver & Associates, Inc; and B&H Consultants, Inc. Ink Agenda Request - Engineering Services b. Approval of the Professional Services Agreement for Surveying Services, Addendum No. 1 with Daniel W. Cory Surveyor, LLC; Dyer, Riddle, Mills & Precourt, Inc; and Honeycutt & Associates, Inc. Agenda Request - Surveying Services c. Approval of the Professional Services Agreement for Planning Consulting Services, Addendum No. 1 with Kimley- Horn and Associates, Inc. and Canin Associates, Inc. Agenda Request - Planning Services 2:-. d. Approval of the Lawn Maintenance Services Agreement, Addendum No. 3 with Glencoe Lawns, Inc. Agenda Request - Lawn Maintence ' e. Approval of the Environmental Consulting Services Agreement, Addendum No. 2 with Environmental Services, Inc. ; Zev Cohen & Associates, Inc. ; and Biological Consulting Services Inc. ont Agenda Request - Environmental Consulting Services 2=, f. Approval of the Arborist Services Agreement, Addendum No. 2 with Zev Cohen & Associates, Inc. Agenda Request - Arborist Services g. Authorization for the City Manager to renew the contract 3 Council Regular Meeting July 16, 2012 with James Moore & Company for Independent Audit Services (Addendum No. 1) Agenda Request - Audit Services h. Authorization for the City Manager to advertise the Maximum Millage rate for ad valorem and voted debt service. (Moved to Item 8E Public Hearings) i. Authorization for the City Manager to execute a contract with A&Z General Cleaning Services, Inc. , for Janitorial Services Agenda Request - Janitorial Services Councilwoman Gigi Bennington moved to approve the Consent Agenda without Item 7H, second by Councilman Gene Emter. The MOTION CARRIED 4-0. 8. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS a. 1st Reading - Ordinance No. 2012-0-06 - An amendment to Articles II (Definitions) , VI (Signs) , XVIII (Indian River Boulevard - S.R. 442 Corridor Design Regulation) and XX (Ridgewood Avenue Corridor Design Regulation) of the Land Development Code NIL Agenda Request - Ordinance No. 2012-0-06 2` City Attorney Wolfe read Ordinance 2012-0-06 into the record. City Manager Barlow made a staff presentation. Mayor Thomas opened the public hearing. There was discussion amongst the Council. It was the consensus of Council to go with giving new business 5 years to come into compliance. Mayor Thomas asked for citizen comments . The following citizens spoke: Mike Visconti, 316 Pine Breeze Drive, felt the bench signs were ugly. He also mentioned having them in the past and having them removed and now they are back at the same place again. 4 Council Regular Meeting July 16, 2012 Nancy Freeman, property owner, 1015 S. Ridgewood Avenue, expressed her appreciation of the Council revisiting the sign ordinance. She felt the notion of a certain time limit for existing businesses could be very burdensome. Mayor Thomas closed the public hearing and entertained a motion. Councilman Justin Kennedy moved to approve Ordinance No. 2012-0-06, second by Councilman Gene Emter. The MOTION CARRIED 4-0. b. 1st Reading - Ordinance No. 2012-0-07 - An amendment to Article III (Permitted, Conditional, Accessory and Prohibited Uses) , Section 21-63. 03 (Outdoor Storage and Display: Commercial/Industrial) of the Land Development Code ink Agenda Request - Ordinance No. 2012-0-07 . City Attorney Wolfe read Ordinance 2012-0-17 into the record. City Manager Barlow made a staff presentation. Mayor Thomas opened the public hearing. There was discussion amongst the Council . John Cory, Cory' s Treasures, 927 S. Ridgewood Avenue, identified they were only allowed to put items outside during the weekend and that there was plenty of parking by responding to a picture of his business that was part of the presentation. Mayor Thomas closed the public hearing and entertained a motion. Councilwoman Gigi Bennington moved to approve Ordinance No. 2012-0-07, second by Councilman Justin Kennedy. The MOTION CARRIED 4-0. c. Resolution No. 2012-R-13 - Authorization for the City Manager to enter into a Locally Funded Agreement with the Florida Department of Transportation for the Ridgewood Avenue U.S . 1/S.R. 5 Access Management Project (This item was continued from the June 4, 2012 meeting) sulk Agenda Request - Resolution No. 2012-R-13 Council Regular Meeting July 16, 2012 City Attorney Wolfe read Resolution 2012-R-13 into the record. City Manager Barlow made a staff presentation. Mayor Thomas opened the public hearing. There was discussion amongst the Council . The following citizens spoke: Mike Visconti, 316 Pine Breeze Drive, commented on having the worst medians on U.S . #1 and further commented on how beautiful the medians were in South Daytona, New Smyrna Beach and Port Orange. Agnes Witter, 223 Flagler Avenue, asked how long the surface would last. Councilman Kennedy identified the research he did indicated it lasted about as long as the typical painting does, which he estimated to be about five or six years. Mayor Thomas closed the public hearing and entertained a motion. Councilman Gene Emter moved to approve Resolution 2012-R-13 authorizing the City Manager to enter into a locally funded agreement with the Florida Department of Transportation for the Ridgewood access management process, second by Councilwoman Gigi Bennington. The MOTION FAILED 1-3. d. Resolution No. 2012-R-14 - Amending the School Scholarship Committee By-Laws Agenda Request - Resolution No. 2012-R-14 City Attorney Wolfe read Resolution 2012-R-14 into the record. City Manager Barlow made a staff presentation. Mayor Thomas opened the public hearing. There was discussion amongst the Council . Due to there being no further Council or public comment, Mayor Thomas closed the public hearing and entertained a motion. Councilman Justin Kennedy moved to approve Resolution No. 2012-R-14, second by Councilwoman Gigi Bennington. The MOTION CARRIED 4-0. 6 Council Regular Meeting July 16, 2012 e. Authorization for the City Manager to advertise the Maximum Millage rate for ad valorem and voted debt service. (Moved from Item 7H Consent Agenda) Agenda Request - Maximum Millage Rate City Manager Barlow made a staff presentation by identifying advertising a maximum millage of 6. 549 mills and a voted debt service of . 0604 for the Animal Shelter. Due to there being no Council or public comment, Mayor Thomas opened and closed the public hearing and entertained a motion. Councilman Gene Emter moved to approve authorization for the City Manager to advertise the Maximum Millage rate for ad valorem at 6.549 and voted debt service at . 0604, second by Councilwoman Gigi Bennington. The MOTION CARRIED 4-0. Councilman Gene Emter moved to amend the original motion to identify a voted debt service of . 0612 for the Animal Shelter, second by Councilwoman Gigi Bennington. The MOTION CARRIED 4-0. 9. BOARD APPOINTMENTS a. Volusia Growth Management Commission - Mayor Thomas' appointment due to the resignation of Jason Floyd Agenda Request - VGMC Mayor Thomas nominated Jack Hayman to serve on the Volusia Growth Management Commission. Councilwoman Gigi Bennington moved to approve the Mayor's nomination of Jack Hayman to the Volusia Growth Management Commission, second by Councilman Justin Kennedy. The MOTION CARRIED 4-0. b. Planning and Zoning Board - Councilwoman Bennington' s appointment due to the expired term of James Fisher, who is seeking reappointment Agenda Request - Planning & Zoning Board 2' 7 Council Regular Meeting July 16, 2012 Councilwoman Gigi Bennington moved to approve the reappointment of James Fisher to the Planning and Zoning Board , second by Councilman Justin Kennedy. The MOTION CARRIED 4-0. c. Economic Development Board - Councilman Emter' s appointment due to the expired term of Oscar Zeller who is seeking reappointment Agenda Request - Economic Development Board Councilman Gene Emter moved to approve the reappointment of Oscar Zeller to the Economic Development Board, second by Councilwoman Gigi Bennington. The MOTION CARRIED 4-0. 10. OTHER BUSINESS a. Status report of Project Goals (This item was continued from the June 4, 2012 meeting) Agenda Request - Goals ''' City Manager Barlow made a staff presentation by going over each of the goals individually. City Manager Barlow explained they could talk about if there was anything else they wanted to add or they could think about it for a while and place it on a future agenda. Councilman Emter wanted to discuss adding a more structured evaluation of their communication process with the residents and to expand the communication to provide them with information and to let them know what the City is doing. It was the consensus of Council to have City Manager Barlow schedule Holly Smith to come to a Council meeting but to have an internal structure first. Mayor Thomas identified he wanted to be more involved with the implementation of the Mango Tree Lake park. City Manager Barlow agreed to work with Councilman Emter on this new goal in areas they can be more accessible and involved, including Council. 8 Council Regular Meeting July 16, 2012 b. Approving Policies & Procedures for the School Scholarship Committee Agenda Request - Policies & Procedures City Manager Barlow and City Clerk Wenzel made a staff presentation. Councilwoman Gigi Bennington moved to approve the policies & procedures for the School Scholarship Committee, second by Councilman Gene Emter. The MOTION CARRIED 4-0. c. Authorization for the Mayor to execute the update to the Interlocal Agreement with Volusia County for the Contractor Licensing Program siko Agenda Request - Contractor Licensing ILA City Manager Barlow made a staff presentation. There was discussion amongst the Council . Due to there being no further Council or public comment, Mayor Thomas entertained a motion. Councilman Justin Kennedy moved to approve authorization for the Mayor to execute the update to the Interlocal Agreement with Volusia County for the Contractor Licensing Program, second by Councilwoman Gigi Bennington. The MOTION CARRIED 4-0. d. Authorization for the City Manager to execute the Volusia County Medical Transport Pilot Participation Agreement Agenda Request - Medical Transport City Manager Barlow made a staff presentation. He further disclosed he and Councilman Kennedy had discussed this with Chairman Bruno and County Manager Dineen and further commented on that discussion. There was discussion amongst the Council. Councilwoman Gigi Bennington moved to approve the six month pilot program and authorize the Mayor to execute the agreement with the County, second by Councilman Gene Emter. 9 Council Regular Meeting July 16, 2012 The MOTION CARRIED 4-0. e. Jack Corder, Leisure Services Director requesting a waiver to install an Electronic Message Center at the Leisure Services Office located at 1108 S. Ridgewood Avenue Agenda Request - Electronic Message Center City Manager Barlow made a staff presentation. Due to there being no Council or public comment, Mayor Thomas entertained a motion. Councilman Gene Emter moved to approve the waiver to install an Electronic Message Center at the Leisure Services Office located at 1108 S. Ridgewood Avenue, second by Councilwoman Gigi Bennington. The MOTION CARRIED 4-0. 11. OFFICER REPORTS a. City Clerk City Clerk Wenzel informed Council they originally had a meeting scheduled for August 13th but the Primary Election was on August 14th and Council Chambers was a voting precinct. If they had the meeting on August 13th the Elections Department wouldn't be able to set up the election equipment. She asked that the August 13th meeting be moved to August 20th with a workshop prior to that. It was the consensus of Council to move the August 13th meeting to August 20th. City Clerk Wenzel reminded Council that the Volusia League of Cities Dinner being hosted by the City of Edgewater was on August 26th at 6: 00 p.m. City Clerk Wenzel asked Council to let her know if they were planning on attending the Florida League of Cities annual conference as soon as possible. City Clerk Wenzel then informed Council on August 19th at 9: 30 a.m. was the next manufacturing tour put on by the Chamber at EcoWolf. She asked Council to let her know as soon as possible if they would be attending. City Manager Barlow identified these as being good tours that occur once a month. b. City Attorney 10 Council Regular Meeting July 16, 2012 City Attorney Wolfe had nothing at this time. c. City Manager City Manager Barlow reminded Council that the Dog Park Grand Opening would be held July 28th at 10 a.m. City Manager Barlow then informed Council the UCF Incubator was having their one year anniversary on July 27th at 4 : 30 p.m. and that they needed to provide an RSVP by July 20th. He was planning on attending and offered to take some of the Council with him. He felt this would be great representation for Edgewater. 12. CITIZEN COMMENTS The following citizens spoke: Agnes Witter, 223 Flagler Avenue, asked if anybody had been following the Water Management District and their land assessment project. She thought there were seven properties in Volusia County that were jointly owned by Volusia County and the Water Management District. She urged the Council to support the County Council in demanding that they keep their hands off of our property. Mike Visconti, 316 Pine Breeze Drive, spoke on communication and felt it was simple to put in the newsletter each month a City Manager column identifying what transpires each month. He then asked to put a rain barrel in City Hall so people can purchase them. 13. ADJOURNMENT There being no further business to discuss the meeting adjourned at 8 : 13 p.m. Minutes submitted by: Lisa Bloomer, CMC Attest: APPROVED: City of Edgewater, Florida Bonnie Wenzel, City Clerk Michael L. Thomas, Mayor 11 Council Regular Meeting July 16, 2012