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11-03-1936 - Regular ►r 1 MINUTES OF REGULAR ,FETING OF THE TOWN COUNCIL OF EDGEWATER VOLUSIA COUNTY, FLORIDA. HELD IN THE V.I .A. HALL NOVEMBER 3, 1936 Meeting was called to order at 7:45 P.M. by Mayor Councilman E.A. Ely. Roll Call Councilman E. A. Ely Present " C. D. Bartlett Present " H. L. Haughton Present Clerk E. H. Lohman Present Attorney H. Fuller Present Reading of minutes:- Minutes of regular meeting of Oct. 20th and special meeting of Oct. 24th were read and approved by motion of Mr. Bartlett, seconded by Mr. Houghton. Bills and Accounts:- The following bills were presented: City of New Smyrna, Board for Prisoners , July, August & September , 11.85 0. G. Sage , Supervisor of Registration, DeLand,, Florida. List of qualified voters 5.00 J. 0. Birch, Printing Election Ballots. 3.50 Smith & Fuller Atty' s Services as City Atty' s Nov. 1, 1936 To Feb. 1, 1937 37.50 City of New Smyrna, V.I .A. Hall Lights for the month of Oct. 2.04 City of New Smyrna, Street bights for November 75.23 HE. H. Lohman, Postage and Office Supplies 2.76 E. A. Ely, Councilman Salary, October 4.00 C. D. Bartlett " tt " 4.00 H. L. Houghton " " t1 4.00 T. A. Swann, Marshall " 40.00 E. H. Lohman Clerk 50.00 Pentland & Robertson, C. P. A. Audit of Town' s Books for Period Oct. 1, 1934 to Sept. 30 , 1936 100.00 Report of Officers: Reading of Clerks monthly reports , waivered. Unfinished Business:- Mr. Robertson of Pentland & Robertson read the completed two years audit. Upon motion by Councilman Bartlett and seconded by Councilman Haughton the audit reprot was accepted and ordered filed. Carried. New Business:- The certificate of inspectors and clerk of election for the annual Town Election, held Nov. 3, 1936 was received and upon motion made seconded and unaminously carried , the same wss ordered made a part of the minutes. Motion by Councilman Haughton, seconded by Councilman Bartlett that Resolution checking results of the Annual Election be passed and be made a part of this meeting. Ralph Adams was present and was duly sworn in as Councilman. Walter C. Fuller was present and was duly sworn in as Town Clerk, whereupon Mr. Ely and Mr. Lohman retired and Mr. Adams and Mr. Fuller took their places. Councilman Adams moved the election of Councilman Bartlett to serve as Mayor, seconded by Councilman Haughton and being put to a vote, the motion was declared carried. Councilman Haughton moved the election of Councilman Adams to serve as Vice-Mayor, seconded by Councilman Bartlett, and being put to a vote, the motion was declared carried. Upon motion by Councilman Naughton, seconded by Councilman Adams , a resolution declaring the Town Council legally organized , was presented and upon the vote was passed and ordered made a part of the minutes. Upon motion by Councilman Haughton, seconded by Councilman Adams , a resolution authorizing the signatures of the Mayor and Town Clerk was passed and made a part of the minutes. Moved by Councilman Haughton, seconded by Councilman Adams that the Town Clerks bond be reduced to 43,000.00. carried. Moved by Councilman Adams, seconded by Councilman Haughton that the Clerk be instructed to pay the following Mrs. Olive Parker Election Inspector $3.00 Mr. M. B. Haughton 3.00 Mr. G. Walter Smith Pt n 3.00 Mrs. Euceta D. Reed tt Clerk 3.00 and Mrs. H. L. Haughton Meal Service 2.50 Motion pry s carried. Moved by Councilman Haughton, seconded by Councilman Adams that we do now adjourn. Carried. Time 9:20 P.M. ;;74q / iOr i-yor-Counci Ian ouncilma / Councilman Attest 110 Town Cler. . A , , ■ STATE OF FLORIDA ) COUNTY OF VOLUSIA ) CERTIFICATES OF INSPECTORS AND • CLERK OF ELECTION. TOWN OF EDGE WATER ) Je , the undersigned Inspectors and Clerk of Election heretofore appointed by the Town Council of the Town of Edgewater to serve for the election held in said Town on the 3rd day of November, A. D. 1936, do hereby certify that the result of the said Annual Town Election held in the Town of Edgewater, Volusia County, Florida, on the 3rd day of November, A. D. 1936 is as follows : For Town Councilman to serve three years the total number of votes cast was /‘t_._.__• Ralph Adams received_ O .__votes. E. A. Ely received 6L/- _votes. For Town Clerk to serve for one year the total number of votes cast was /4; g' t+alter C. Fuller received ______ __votes. E. H. Lohman received g2_ votes. -ort. T,Lte.-A/ JITNE66 our hands and seals this 3rd day of November, A. D. 1936. Clerk. C nspecto's. '16%10 •04,..4000emows.""' .41101 't411411111r 'owl" Form 10 TOWN OF EDGEWATER VOLUSIA COUNTY, FLOP.IDA OATH OF OFFICE STATE OF FLORIDA, COUNTY OF VOLUSIA, TOWN OF EDGEWATER. I do solemnly swear that I will support, protect and defend the constitution and govern- ment of the United States and of the State of Florida, and the Charter and Ordinances of the Town of Edgewater; that I am duly qualified to hold office under the Constitution of the State and the charter and ordinances of the town of Edgewater, and that I will well and r if/ 7 faithfully perform the duties of a ° C°4/7fci At a 77 to serve for the term of 7/5-7-ci-12- years, upon which I am about to enter, so help me God. - Gf Sworn to and subscribed before me this,n day of /Y"-cz77711c2 A. D NUAA t' 0.424--t-(14 • NOTARY PUBLIC STATE OF FLORIDA My Commission Expires 19. Notary Public; State. of Florida -at Large My Commission Expires June 12, 1938 Form 10 TOWN OF EDGEWATER VOLUSIA COUNTY, FLORIDA OATH OF OFFICE STATE OF FLORIDA, COUNTY OF VOLUSIA, TOWN OF EDGEWATER. I do solemnly swear that I will support, protect and defend the constitution and govern- ment of the United States and of the State of Florida, and the Charter and Ordinances of the Town of Edgewater; that I am duly qualified to hold office under the Constitution of the State and the charter and ordinances of the town of Edgewater, and that I will well and faithfully perform the duties of a G w ' ia- ?-/t to serve for the term of (77Z.(1- years, upon which I am about to enter, so help me God. 19fa Sworn to and subscribed before me this''day of 44 ?74 aT A. I. 19.x,.6. g6/1,a NOTARY PUBLIC STATE OF FLORIDA. My Commission Expires 19._._ Notary Public; State of Florida at Large My Commission Expires June 12, 1938 QC TOER 1, 1.934 70 EPTJAdi3ER 1 Milli OF ''' kER FLORIDA 1 PENTLAND AND ROBERTSON zazietti 12C09-12e der-Ce 'Al eke&geeedde pry _CA y&ma,aead ---yxida, MOvember 2. 1936 To The Honorable Town Council, Town Of Sdgewater, Floriaa. Gentlemen; Pursuant to rngagemrnt, we e made an audit and examini,tion of th books and records of the Town o Edgewater for the psriA Octrier 1, 1934 to September 1936. As 'I result Of our work we 7-, rcwith submit the following; desJrib, d statements : J2WALT.1_, Balanoe Sheet Receiuts and Disbursements October 1, 1935 to September 3 , 2936, .F.KLEUT • C "—Budget Anpropriations October 1, 1935 to SPDtmber 3 , 1936. FaZIBIT N ff—Cash Ref.eipts and Disbursements October 1, 1934 to September 3 , 1935. ZXHIBIT E "—Budget Appropriations October 1, lq34 to Se-,tember 3 . 1935. CO .! ILENTS AETS The Cash Balance as of September y , 1936 .'onsisted of the following: Cash on Hind $ 27.75 First Atirtntic National Bank .14.1.36 :1 $1,363. 76 EiLLAhEET—atligialiki—iaULL First Atlantic National Bank . 16 TOTAL $1, 6 .92 7A.7.0,al,/.P.MONIA Page # 1—:ontinud PENTLAND AND ROBERTSON ....2" LlaLaLLVLZL2LtJz. The Cash Account is distributed to Appropriations Accounts as foll()ws: ZELBALIka Streets and Drainage $ 4g4.26 Strec- t Lighting 161 .20 Salaries Clerk and Councilmen 2131 .05 Legal, Elections, ?Olen Marshall and Court Pees 317.22 Of fiee Expense 132.35 Emergency 67.68 TOTAL GENERAL FUND $ 1,363. 76 LiTaalala11:1111;LT FUND $ 1, 668,.92 samwmensontefarfa••■• Cash on hand was verifid by actual count . Cash in bank was verified by statements furnished by the bank. The cash in bank is secured by $3,000 .00 U. S. Treasury Notes which are held in trust by the bank. AE ERTIFIATES Tax Sale Certificates held by the Town are classified by years on Exhibit I A n, the Balance Sheet. The certificates were examined in detail and all redemptions during the two year peripd were checked out against the tax roll . The delinquent taxes that have been omitted in preparing the tax rolls are not shown as on Asset, but are reportcd as income in the years when the paymnts are received. FIXED The Fixed Assets of the Town were set up from an inventory furnished by the Mayor and Town Clerk. 1. OT PAYABLE • The Notes Payable are due to the First Atlantic National Bank, Daytona Beach, Florida. The notes were dated April 28, 1936, payable as follows,: $500 .00 on or before January 1, 1937 and $50('. 0 on or before April 1, 1937. The account was verified by us at the bank. G' L " • YeB IFIC . .O DR. P This account represents the amount due L . Schuyler for the redemption of Tax Sale Certificate • 727 for the year 1526. The certificate was redeemed on January 2, 1935 and had been purchased from the Town several years ago. The Town Clerk informs us that he has been unable to make payment of this account and is holding the amount in escrow for L . Schuyler. Page • 2—Continued. PENTLAND AND ROBERTSON C n t 1, - 1f2sLi_26. •••••■••••■■MireCNalmrr..* $._9,153,4r.,z5 This account repres nts the excrss of the Town Assets over the Town ;Liabilities as listed on the Balance Sheet. 2a. *_ .:fIPTS AIVL. DITR :1;11,4.3 The detail statements the cash received rand disburs' d are shown as Exhibits • B n and 0 D • • All cash r cetpts were oeriftd by us from the duplicate receipts on file and jrcm the Police Docket . The disbursements were /*( concilr. d with the warrants drawn in payer nt of all labor, mrlterial and supplies. PPBQPRIATIQ The Budget for the year 1935-36 is shown on Exhibit • C ihth shows 3,7:Llunt appropriated, amount expo nded and the tknrxpP nded overexp nded balance. The Legal, El ctions, Salary of Town if Marshall and elourt Fees Appropriation shows an over expended balance af $553.36 which was due to the fees paid to the Marshall and Mayor. This was offset by the in'rPase of the income from Fines and For- feitures for the same period. The par?, nt of the Hill Dredging Company's judgment out of the Permanent Improvem, nt Fund was not set up in the budget for the year 1935-36, but was paid out of funds on hand and money borrowed from the bank. The Budget for the year 1934-3_5 is shown on Exhibit 0' E and shc!) s an unexpended balance of $2,268 .25. Respectfully Submitted , PENTLAND AND ROBERTSON, CERTIFID PUBLI: AcC4.AJINTAliTs 131: tar ,_-_■••••,-.4- 1. Pr 1 PENTLAND AND ROBER-SON 1 B A S SZPj1BER 32. 13r5 OWN 0 :DGIT.WATER 01144 . A S S ZiALLQILAA s 1.668,92 1 RS411'4244 Tax Sale Certificates—Taxes j,)r year 1925 $ 6 .(i3 1926 317.61 1927 232 .14 1928 177 .66 1929 103.12 1932 313.88 1931 1 108.51 932 233.49 1933 :934 1, 414.ni 251 .19 1935 72222 TOTAL RECEIVABLES 3,22 .94 . z../YED, Moving Machine $ 25.0C' Scraper 100.00 Furniture and Fixtures 300.00 Real Estate 150 .00 Shell Stts 1, 00.(J0 Strand Roc,(1 Fill Deprtwnt Equipment 5::.17)0 T is and Miscellaneous Equipment TOTAL FIXED TOTAL ASSETS $10, 539. 6 1 12 IL S 119.T.ELl'ATAOli First Atlantic National Bank $ 1,000.00 A--L.;:YSJaJtJULY.:. =_TJUL.'LQIJSJIATJLIL4;Vis L . Schuyler 5.01 SYRFITS 9,534.85 TOTAL LIABILITIES ALD SURPLUS $10,539.86 EXHIBIT " A " PENTLAND AND ROBERTSON 1 1 __...Th ..._. _.________ , 1 24 $ H R11,....31. i.--..2—.. -.LZ.42 0"...3FR 1, ' cr4 tn SEP,=BI'IR I, 1 6 1 TORN OF EDGE WATER -- FLORIDA ... Bodance as pr Audit Srotember 3- . 1935 $ 4,0( 9.58 • R./NEWTS Current Taxes $ 2, )433. 46 Less; Discount 42 .93 $ 2,390.53 1 1 Due '-'ertij-icate Holdrrs 130.36 1 Delinqurnt Taxes 306.25 InterPst On Delinquent Taxes 71 . 14 Busin ss Licenses 76.25 Vine and B r Licenses 27.50 Slot Machine Licenses 120.CO Fines and For:eitures 1,340.71 Fees 83. 1n Sale of Fuel Oil L',Jn-First At1 -7,tto Pltci S,-,nh 1 . . Exch' r.ge I _ I Payment on Siren 4. Old r7h ohs Cancelled 1 .E sra■mowsmemommerem TOTAL RE EIPTS _5.1..55.1 1 TOTAL TO BE Arf:001TED FOR - 9,563.53 I DISBURSIMENTS-GEWSRAL FUND, 1 ILIELLIWILLILIWPAZ...EDig Mowing 11a7hine Repirs $ 10.83 Strr:t Labor Pg6.45 Bridge Repairs .2r Truck Hire Tractor Oil 5 .15 Tools 5.30 Gas and Oil for Str' ets 23.24 Tractor Hire 22.',0 Mil' age 4.95 Lumber 6.62 i Dock Tractor 1.25 ■ I Dock Material 1 .6 f Ball Ground 1 ; .., ! Dick Labor 1P „ i Stre - t Drag Repairs 9. 1 - Llbor on Ditch -..- TOTAL STREET DEe,;1111UNTr --- - $ 479. J6 ZILMJUWala AL R/- 0 Cl. * : AID :OUN. 11,14Ziv 07erkgs Salary $ 6 Councilmensf Salari' s Gas for Coun-ilm n 2.20 TOTAL SALARIES, gr. 69 .20 ELECTIONS-LSGAL-FIAES AND FORF,JTURES- MARSaALL 'S SALARY, ETV . __________ Ballot List $ 10." Page # 1-Continw-d PENTLAND AND ROEERTSON '''----...........r b6cir(.......s2n P c s e j 1 . Mayor's Court and Fee $ 332 .c., Meals for ElePtOns Board Marshall 's Salary and. Fee 739.. ,, Prison Board 26.f, Judges and Eleotti,n Clerks 12 .L Attorney 25'' .1'L_ Cleric's Fee on CertiflPates 3•3 1 Special Marshall 6.16 1 /ifgory Fe s 1 .25 Marshall 's Supplies Reward fc,r Marshall Pitn ss .5' e 1 .15 TuTAL ELECTIONS, ETC $ 1, 453.36 ' 0 I • ISIS '-LIGi " ,lvD SUP? • Office Lights $ 24.44 Stationery and Supnl i s 56.85 ? .stage 18. 13 ! Bond Premium 4( .''''' 1 Office Heat 4.06 Repairing Typwriters 25.Cf Telephone •5' . Sx-hange TOTAL OFF/11E EXPANSAT,-7.777-- 169. 13 AMMO 1 I C pmpil tng Tax Roll $ 15. Hill Dreaging Co.-Suit Fire Calls 13.00 Estimate f.,1 Plumbing 1 .00 Cleaning V. I. A. Lot ........11.a. TOTAL EMERGENCY 534.00 ard„LABKOUS E. H. Lohman-Fees $ 83 .10 The Tax crrtificate Holders TOTAL MISCELLANEOUS 217.46 ou A NI:N 2' IMPROVILMZALIVAD, Hill Dredging Co .-Suit .141450.82 TOTAL DISBURSEME,IS A 7,8914.V. BALANCE $ 1,66g.92 ======== ACCOUNTED FOR AS FOLLOWS Cash on Hand $ 27. 75 Cash in Bank: General Fund 1,334.55 Permanent Improvem- nt Fund 3'r 5°16 Th,linqu nt Tax Fund 1 .46 ALg= 1 I EXHIBIT 0 B ° PENTLAND AND ROBER-S:N Byi) Gtv2i I (.?,. N • i' RO . FLORIDA UNEXPENDED Aorig.iata ja&tuji EXPENDID OVEREXPENDED* Streets and. Drainage $ 800.00 $ 4 7 9. 16 320.84 St ree t Ltghting 885.00 5';', 4.76 19.78 • Salartes—Town Clerk and Counilmen 740.0 690.20 g Legal , Elections, ., lary of Marshall and Court Fees 900.00 1, 453.36 553.36 /s 1 Off tr,e, Ex ,se.. Ltghts and Machine Reps,7q,rs 250.00 169. 13 0 .87 Sine rgency 534.00 34.C° * $ 4,075. .$ 4,230.63 $ 155.63 • •i EXHIBIT RC 61 PENTLAND AND ROBERTSON Me" ---r— - 1 1 I 0 A S R .U...:Lk .l:.1...L§.....4211...,_ .T.2 I ILA filj_,q ,§1_y_l_ii 1 October 1, 1 " 4 • E " "BR f' • T2IMS2Liozjlskz,a_ .________._ F........Laja ______ Bllanc7p as per Audit September 3 , 1934 $ 3.086.6' RECY,I1TS, Current Taxes $ 2,9(9.24 Lasso i= — unt _ 58..L $2,92( .94 D -linquent Taxes 336.65 i Interest Collected 70.67 Business Licenses 86.25 !line and Beer Licenses 23. 75 1 Fins and For;ettures 331 .8(1 il Fees 86 .E.;5 ees , 1 Exchange .95 Sale of K- rrsene Oil .55 ' Sale of Shell 10.0i" Taxes 0/),2 r,c.011 -cted 1.59 11 Due Tax >7ertifi -ate Holebers 58. 45 TOTAL RECEIPTS .7,931 .'35 1 TOTAL TO BE ACCOUNTED FOR $ 1.618.45 rISBURL M.:. — .N.R , IN' 1 ' 1 SPREE"' MA110,1414:: ,t.iv I • 'AIR 1 Ming Ma-bhine Repairs $ 1 .75 1 Street Labor 2 1 . 3 1 City Lots 5.6 If Bridge Repairs 215.56 Hauling Oil for Street RPpairs 28.15 Tru -X Hire 1 Tractor Fuel 45.36 1 SoraDer Repairs 4.95 Hluiing Scraper Scraper , Street Signs 12 .85 1 Gas ,nd Oil __Ea TOTAL STREET DEPARTAL $ 510.93 §:aka LIGliniii 442.50 SALARI.,,S 01 TORN CLERK AAD CJUACILitEll Clc rho s Salary $ 6rA .00 coun ,',linens, Salaries ....., TOTAL SALARIES 685. LEGAL—E, WTIONS—FINES ANL FORFEITURES MRSISs .... ...ALL Ballots an.q Poll List $ 7.5 Mileage 2.84 Mayor's Court and Fee 163.re Meals for El -*(btirn Board 2.5 Marshall 's Salary and Fee 3=13.ein Prison Biard 7.15 Judges ,-7,4 Election 171eriss 12.00 Page # 1—Cqntinued PENTLAND AND ROBER-SON r —..... 2nttnud P a e 41 . ... Marshall ' s Supplies $ 6. Attorn-I( 225. Siren Advertising Recording 8..t.§.5 TOTAL LEGAL, ETU . $ El 8 . 1I 1 (';7 "X.f Ai ,*.- 1. _. ' ;Ill I P L Office Lights $ 24.00 Statinnery and Supplies 45.60 Postage 15.(5 Repairs 2.20 Heat __ TOTAL OFFI'E EXPEiv7 -- 87.06 EMERGX1E y Audit $ 10C .Or 1 Bond Premium. 40.6C Exemption Forms 2.2.5 i Cleaning V. I. A. Lot 2. i Fire Call Frame for CertifiPats. ,..:,2 Progress , ) 1 Notary Fees TOTAL EMERGE1I(2, Y 155.65 , M.WCALANVEI I I S. H. Lohman—Fees $ E. H. Lohmcsn—Refund Overpayment '.59 Refund Overpayments 2.5 I Refund Taxes Overpaid 1 .99 Due Certificate Holders 53.44 TOTAL M MEL',A LEOUS 152. 12 1 allia4r.i , i1 , I Hill Dredging Co. Suit $ 165.tie E. H. Lohrrz,r,-Refunc Ov-.. nylyrnent 2.21 • TOTAL 16 TOTAL .DISBURSEMENTS ..11.S.....T .Zig .g 1 BALA10E $ 14,009.58 ACC...;(2MID FOR A.Lii Cash r-71 Hand $ 27. 75 Cash in Bank—Gen ral Fund 1, 457. 46 P,3rmf7,nent Improve-pa, nt Fund .....2.6.212Z ialmaiisg)0 . EXHI-BIT PENTLAND AND ROBERTSON R l) R .1-ms2.41 I •B. r 4,74 • FLORIDA DOW!I Of APPROPRIATED EXPENDED UNEXPOW Street and Drainage $ sori 4,CO $ 510.93 $ 289.07 Street Lighting 885.00 l2 .50 442 .50 Sal artes—Town Clerk and Councilmen 740.00 685.00 55.00 Legal, Eltions, Salary of Marshall and Court Fces 1, r.r.07,? 881O 291 .60 Off tee Expense, Lights and Machine Repairs 87.06 12.94 Emergency - 155.65 344.35 Pe ma rz.e.n t Improvernrnts 167 21 832 .79 TOTAL $ 5, 125. $ 2,856. $ 2,268.25 EXHIBIT 11 PENTLAND AND ROBE/C-50,N *AS • TALLY BOOK. ANNUAL TOWN aEC TI ON EDGEWA TER, FLORIDA NOVET 2ER 3RD, A. D. 1936. Awl/ ' ,04111010 OATH TO BE TAKEN BY CLERK OF ELECTION. STATE OF FLORIDA ) COUNTY OF VOLUSIA ) I ,/,, _ _. L e, _, Clerk of the Annual Town Elect- ion to be held in the Town of Edgewater, Volusia County, Flor- ida on the 3rd day of November, A. D. 136, do solemnly swear that I will ;2)erform the duties of Clerk of Election according to laws_ and will endeavor to rr. event all fraud, deceit or abuse in conducting the same. Sworn to and subscribed before me this_ 3_4, day of Noven erg A. D. 103 . rru,c b . ;Nolan/ Public; State of Florida at t.mr,,, 4.. uratissian.4ces.Ju13e 2 OATH TO BE TAKEN BY INSPECTORS OF ELECTION. STATE OF FLORIDA ) COUNTY OF VOLUSIA ) ',i eArvalLyx. fi and__ _!!!?�� 7 6/cg h_tQ_n__, and . Inspectors of the Annual Town Election to be held in the Town of Edgewater,Volusia County, Floriaa, on the 3rd day of November, A. D. 1036, do solemnly swear that we will perform the duties of Inspectors of Election according to law and will endeavor to prevent all fraud, deceit or abuse in 40 conductin the same. 7122.0 &-l_keA/ .0-J2Z Sworn to and subscribed before me this 416. day of November; A. D. 1936. A ' Pubiid; Stge Of Florida gt illy Commission Expires June 12, 1M —2— TALLY CF VOTES- CAST FoR-- COOnl6lAT_MNt�_ --- Ell TAI.1. of v o-vic., � Ctic,-r Fati Tav_N___C_I VR-w Foli 1 I I . . , y. f , . STATE OF FLOJIJA ) COUNTY OF VOLUSIA ) 'de) the undersigned, Inspectors and Clerk of Election of the Town of Edgewater, Volusia County Florida, do hereby cer- tify that the within Tally of votes as shown by this Tally Book is correct; that there have been placed back in the Ballot Box and returned to the Town Council,_ /A71-/_. unused ballots. .2. WITNESS our our hands and seals this ---, " uay of November, A. D. 1936. .„_. . a.1 "---- ---- Inspectors. Clerk.