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97-R-05 ,. ...." RESOLUTION NO. 97-R-OS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, REGARDING THE ECONOMIC DEVELOPMENT BOARD; ESTABLISHING DUTIES AND RESPONSIBILITIES, MEMBERSHIP, APPOINTMENT, REMOVAL, TERMS, VACANCIES AND QUALIFICATIONS, OFFICERS, QUORUM AND VOTE NECESSARY; REPEALING RESOLUTIONS IN CONFLICT HEREWITH AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Edgewater, Florida, has made the following determinations: 1. On February 3, 1997, the City Council and members of the Economic Development Board (EDB) entered into a discussion regarding the City's attendance policy for boards and committees established in Resolution Nos. 92-R-09 and 93-R-02. 2. As a result of that discussion and in acknowledgment of the goals and objectives of the EDB, the Council determined that it would be in the best interests of the citizens of Edgewater to consider certain revisions to City policies effecting the EDB. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Edgewater, Florida: Section 1. Duties and Responsibilities. The Economic Development Board (hereafter EDB) shall serve as an advisory board to the City Council and shall have the following duties and responsibilities: A. To formulate plans for the use and development of property designated for commercial and industrial development. Said plans shall be presented to the City Council as recommendations and the presentation shall include Staff comments. B. To annually recommend a budget to the City Council for monies necessary to carry out the purposes of the EDB. All actual expenditures shall be subject to the approval of the City Manager. All Board mesmber requests for expenditures of funds shall be approved first by the EDB Chairman or the Vice Chairman, if the Chairman can not be contacted in a timely manner. C. To promote the City of Edgewater as a prospective site for business and industrial development, provided that no expenses for advertising or other promotional methods shall be incurred without prior approval of the City Council unless specifically identified under the economic development line item of the current general fund budget. 97-R-OS 1 '-' ...." D. To cooperate with and assist private interests that wish to develop new or expand existing businesses in the City of Edgewater. E. To recommend to the City Council options and agreements relating to the lease of City owned industrial and commercial property to prospective lessees. F. To carry out preliminary discussions for the purpose of attracting business and industry to the Ci ty of Edgewater. Final negotiations shall be done in conjunction with the City Council and shall be subject to final approval of the City Council. G. To adopt rules of procedure not inconsistent with the provisions of this resolution and approved as to legal form and correctness by the City Attorney. H. The EDB shall not have the authority to enter into any contract or agreement on behalf of the City of Edgewater, nor shall the Board have the authority to incur any indebtedness, nor to issue revenue bonds, nor shall it have the power of eminent domain. Section 2. Membership, Appointment, Vacancies, and Qualifications. Removal, Terms, A. The EDB shall have nine (9) voting members who shall be appointed by the City Council. Prospective members shall submit a City application. The Board may review the applications and make a written recommendation to the City Council. B. All members of the EDB shall be residents of the City, work in the City, or own property or a business in the City. C. Members of the EDB shall be appointed for a term of three (3) years without compensation, but may receive travel and other necessary expenses while on official business of the EDB. Due to the need to stagger terms to guarantee continuity on the EDB, the initial terms of some members may be less than three (3) years. D. In order to accomplish its goals and objectives, the EDB may from time to time extend non-voting ex- officio membership to the Chairman of other City boards and committees. E. If a member has three (3) unexcused absences during any calendar year, said member shall forfeit the office. An absence shall be considered excused upon notification to the Board Coordinator prior to the scheduled meeting. At such time as a member no longer complies with the membership requirements established in Paragraph B above said member shall forfeit his office. The City Council shall fill the office for the remainder of the unexpired term after consideration of the recommendation from the EDB. Because of the nature of the activities of the EDB, the attendance policy established in Resolution No. 92-R-09 and as amended by Resolution No. 93-R-02 shall not be applicable to the EDB. 97-R-OS 2 '-" ....., F. Any member of the EDB may be removed for cause by the City Council at any time, provided, however, that before such removal the member shall be provided with written charges and given an opportunity to appear in his defense at a public meeting. G. No member of the EDB shall vote upon any matter which would inure to his special private gain or loss; which he knows would inure to the special private gain or loss of any principal by whom he is retained or to the parent organization or subsidiary of a corporate principal by which he is retained; or which he knows would inure to the special private gain or loss of a relative or business associate. Section 3. Officers. A. The EDB shall elect a Chairman and Vice Chairman from among its members at the first regular meeting in January each year to serve a term of one (1 ) year. The officers shall be eligible for re- election. B. The City shall provide a Board Coordinator who shall keep minutes of the proceedings of the EDB. Section 4. Quorum and Necessary Vote. A. No business shall be transacted by the EDB without a quorum which shall consist of five (5) members. B. Actions of the EDB shall require the affirmative vote of a majority of the members present. Section S. All resolutions or parts of resolutions in conflict herewith be and the same are hereby repealed. Section 6. This resolution shall take effect upon adoption. After Motion by Councilman Mitchum and Second by Councilwoman Martin, the vote on this resolution was as follows: Mayor Jack H. Hayman, Sr. Aye Councilman Danny K. Hatfield Aye Councilwoman Louise A. Martin Aye Councilman Mike Hays Aye Councilman David L. Mitchum Aye PASSED AND DULY ADOPTED this 3rd day of March, 1997. 97-R-OS 3 ATTEST: 97-R-05 CITY COUNCIL OF THE CITY OF EDGEWATER, FLORID/A� Hp; G eC [ M. Haan, yor n APPROVED FOR FORK & CORRECTNESS: Hrista A. Storey City Attorney