FY 1937 Report of Examination * k r
REPORT OF EXAMINATION
OCTOBER 1, 1936 TO SEPTEMBER 30 1937
TOWN OF EDGEWATER, FLORIDA
FENTLAND AND ROBERTSON
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October 18, 1937
To The
Honorable Town Council,
Town of Edgewater, Florida.
Gentlemen:
Pursuant to engagement, we have made an
examination of the books and records of the Town of
Edgewater, Florida, for the period October 1, 1936 to
September 30, 1937.
As a result of our work we submit herewith the
following statements:
EXHIBIT " A " BaIance Sheet
EXHIBIT " B is Cash Receipts and Disbursements
EXHIBIT " C " Budget Appropriations
COMMENTS
ASSETS
CASH t al, 511.88
The cash balance as of September 30, 1937,
consisted of the following:
GENERAL FUND
Cash on Hand $ 29. 61
Bank of New Smyrna 941.84 $ 971. 45
PERMANENT IMPROVEMENT FUND
Bank of New Smyrna 540.43
TOTAL $ 1, 511. 88
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Cash on hand was verified by actual count. Cash
in bank was verified by statements furnished by the bank.
TAX SALE CERTIFICATES $ 3, 220.94
Tax Sale Certificates held by the Town are
classified by years on Exhibit "A", the Balance Sheet. All
redemptions during the year were checked in detail against
the delinquent tax roll, as were cancellations authorized
by the Town Council. Delinquent taxes which were omitted
in preparing the tax rolls are not shown as an asset, but
are reported as income when the payments are received.
LAND FORECLOSED $ 75.09
This item represents the value of the expenditure
made during the current year to obtain tax deed on
foreclosed land.
FIXED $ 5, 797. 70
During the current year additions were made to
the fixed assets as follows:
Map $ 50.00
Siren 85. 70
Office Fan 12.00
TOTAL $ 147. 70
L I A B I L I T I E S AND S U R P L U S
ACCOUNTS PAYABLE—TAX CERTIFICATE HOLDERS 7.02
This account represents the amount due L. Schuyler
for redemption of Tax Sale Certificates redeemed by property
owners which had previously been assigned to him. The Town
Clerk is holding this amount in escrow as he has been unable
to make payment of this account.
SURPLUS $ 10, 426218
This account represents the excess of the Town 's
assets over the Town 's liabilities as listed on the Balance
Sheet.
GENERAL
The Cash Receipts and Disbursements are shown in
detail on Exhibit "B". All cash receipts were verified by
us from duplicate receipts on file and from the police
docket. The disbursements were reconciled with the warrants
drawn in payment of labor, material, supplies, etc.
The Budget Appropriations, together with the amount
expended, unexpended and overexpended balances are shown in
detail on Exhibit "C". This statement also shows an account
under the heading of Unappropriated Items in the amount of
$ 1, 700.58 which consists of expenditures authorized but not
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PENTLAND AND ROBERTSON
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included in the budget appropriations for the current year;
this amount was charged directly against the Fines and
Forfeitures collected during the period; however, these
expenditures are more than offset by the increased revenues
from Fines and Forfeitures. A review of this account shows
that the revenue exceeded the appropriated and the
unappropriated expenditures by $ 235. 66.
A detailed statement of the account follows:
INCOME
Fines and Forfeitures $ 2, 573. 40
UNAPPROPRIATED EXPENDITURES
Map $ 50.00
Furniture and Fixtures 12.00
Siren - Fire Department 55. 70
Repairs and Painting - V. I.R. Hall 41 . 45
Mayor 's Fees 457.00
Marshall 's Fees 268.90
Deputy and Witnesses ' Fees 501. 60
Lot Cleaning 283.90
TOTAL $ 1, 700.58
APPROPRIATED EXPENDITURES
Mayor's Court and Town Marshall 637. 16
TOTAL 2, 337. 74
BALANCE $ 235. 66
The Current Tax Roll was checked out in detail
and reconciled with the Tax Certificates as set up July 5,
1937.
The reconciliation of the tax roll is as follows:
Tax Levy $ 3, 095.35
Add: Unextended Taxes Collected 94.50
$ 3, 193. 15
Less: Additional Homestead Exemptions
Allowed By Council 22.80
Adjusted Tax Roll $ 3, 170.35
Collections During Year 3, 062.05
Uncollected $ 108.30
Add: Advertising Charges 10.95
1936 Tax Certificates $ 119. 25
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CONCLUSION
The Town Council is to be congratulated for thetr
excellent showing during the current year. Collection of
current taxes amounted to 96. 5% of the amount assessed,
which is considered above the average. During the period
under review, the Town retired the Notes Payable to the
First Atlantic National Bank in the amount of $ 1,000.00.
As a result of the current operations the Surplus
of the Town increased $ 891.53 which shows that the Town is
steadily improving its financial condition.
Respectfully Submitted
PENTLAND AND ROBERTSON,
CERTIFIED PUBLIC ACCOUNTANTS
B 4.0 � C.P.A.
PENTLAND ANC ROBERTSON
1 <
. B A L A N C E S H E E T
SEPTEMBER 30, 1937
TOWN OF EDGEWATER FLORIDA
ASSETS
CASH ON HAND AND IN BANK $ 1,511.88
RECEIVABLES
Tax Sale Certificates For Year 1925 $ 60. 03
Tax Sale Certificates For Year 1926 343.57
Tax Sale Certificates For Year 1927 223. 76
Tax Sale Certificates For Year 1928 168.27
Tax Sale Certificates For Year 1929 94. 40
Tax Sale Certificates For Year 1930 301.95
Tax Sale Certificates For Year 1931 87. 61
Tax Sale Certificates For Year 1932 210.81
Tax Sale Certificates For Year 1933 1, 319.87
Tax Sale Certificates For Year 1934 123.04
Tax Sale Certificates For Year 1935 31. 66
Tax Sale Certificates For Year 1936 83. 76
TOTAL RECEIVABLES 3,048. 73
LAND FORECLOSED 75.09
FIXED
Map $ 50.00
Road Machinery 125.00
Furniture and Fixtures 312.00
Real Estate 150.00
Shell Streets 1,000.00
Strand Road Fill 4, 000.00
Police Department Equipment 50.00
Tools and Miscellaneous Equipment 25.00
Fire Department Equipment 85. 70
TOTAL FIXED 5, 797. 70
TOTAL ASSETS $ 10, 433. 40
L I A B I L I T I E S AND S U R P L U S
ACCOUNTS PAYABLE — TAX CERTIFICATE HOLDERS
L. Schuyler $ 7.02
SURPLUS 10, 426.38
TOTAL LIABILITIES AND SURPLUS $ 10, 433. 40
EXHIBIT ° A ei
PENTLAND AND ROBERTSON
CASH RECEIPTS AND DISBURSEMENTS
OCTOBER 1, 1936 TO SEPTEMBER 30 1937
TOWN OF EDGEWATER, FLORIDA
Balance as per Audit September 30, 1936 $ 1, 668.92
RECEIPTS
Current Taxes $ 3,062.05
Less: Discount Earned 61.97 $ 3,000.08
Delinquent Taxes 200. 34
Delinquent Unextended Taxes 187. 47
Tax Assignment in Escrow 2.0I
Interest on Delinquent Taxes 99. 84
LICENSES
Business $ 185.00
Wine and Beer 48. 75
Slot Machine 105.00 338. 75
Fines and Forfeitures 2,573.40
Cleaning Lots 32.00
CIerk 's Fees 124. 89
TOTAL RECEIPTS 6,558. 78
TOTAL TO BE ACCOUNTED FOR $ 8, 227. 70
DISBURSEMENTS
UNAPPROPRIATED ITEMS
Map $ 50.00
Furniture and Fixtures 12.00
Siren — Fire Department 85. 70
Painting Town Hall 40.55
Repairs to Town Hall .93
Fees — Mayor's Court $ 457.00
Marshall 268.90
Deputies and Witnesses 501. 60 1, 227.50
Lot Cleaning 283.90
TOTAL UNAPPROPRIATED ITEMS $ 1, 700.58
STREET DEPARTMENT
Labor $ 504.85
Bridge Maintenance 2.00
Road, and Machine Maintenance 2.00
Truck and Tractor Hire 231. 20
Small Tools 50.50
Gas and Oil 81 . 27
TOTAL STREET DEPARTMENT 871. 72
STREET LIGHTING 902. 76
SALARIES— TOWN CLERK AND COUNCILMEN 700.00
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LEGAL AND ELECTIONS $ 293. 70
MAYOR 'S COURT AND TOWN MARSHALL
Marshall 's Salary $ 520.00
Marshall 's Supplies 53. 41
Prison Board 63. 75
TOTAL MAYOR'S COURT AND TOWN MARSHALL 637. 16
OFFICE EXPENSE
Light and Heat $ 27.57
Stationery and Supplies 75. 73
Postage, Telephone and Telegraph 17. 74
Audit 100. 00
Clerk 's Bond 30.00
TOTAL OFFICE EXPENSE 251.04
EMERGENCY
Abstract $ 18. 75
Procuring Tax Deed 75.09
Reward to Marshall 75.00
Printing 12. 65
Fire Calls 6.00
Miscellaneous 3.90
TOTAL EMERGENCY 191.39
PERMANENT IMPROVEMENT FUND
Notes Payable $ 1,000.00
Interest 42.58
TOTAL PERMANENT IMPROVEMENT FUND 1,042. 58
CLERK'S FEES 124. 89
1 TOTAL EXPENSES 1_§..211,1.12
715. 82
BALANCE $ 1, 511.88
ACCOUNTED FOR AS FOLLOWS:
Cash on Hand $ 29. 61
General Fund 426.39
Permanent Improvement Fund 540. 14.3
Delinquent Tax Fund 515. 45 1,511. 88
EXHIBIT " B "
PENTLAND ANC ROBERTSON
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B U D G E T A P P R O P R I A T I O N S
OCTOBER 1, 1936 TO SEPTEMBER 30, 1937
TOWN OF EDGEWATER FLORIDA
ACCOUNT APPROPRIATED EXPENDED UNEXPENDED
OVEREXPENDED
Streets and Drainage $ 700.00 $ 871. 72 $ 171. 72*
Street Lighting 885.00 902. 76 17. 76*
Salaries— Town Clerk and Councilmen 740.00 700.00 40.00
Legal and Elections 300.00 293. 70 6.30
Marshall and Mayor's Court 500.00 637. 16 137.16*
Office Expenses 250.00 251 .04 1.04*
Emergency 300.00 191.39 108. 61
Permanent Improvement Fund 1,000.00 1,042.58 42.55*
Unappropriated Items 1, 700.58 1, 700.58*
TOTAL $ 4, 675.00 $ 6, 590.93 $ 1,915.93*
* Overexpended
NOTE: See Comments on Budget Appropriations
EXHIBIT " C "
PENTLAND AND ROBERTSON