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10-17-1939 - Regular REGULAR MEETING O1 THE TOWN COUNCIL OF THE TOWN OF EDGEWATER, FLORIDA HELD IN V.I .A. HALL ON OCTOBER 17, 1939. Meeting called to order at 7:30 P.M. by Mayor Councilman Ralph Adams. ROLL CALL. Kayor Councilman. Ralph Adams. 'resent. Councilman. C.D.Bartlett. Present. Councilman. F.R.Renwick. Present . Clerk. alter C .-Fuller. Present. Attorney. J.U.Gillespie. Present. Marshall. Horace King. present. HEADING OF MINUTES . The minutes of the meeting of October,3, 1939 were read whereupon Councilman Bartlett moved that they be approved as read, seconded by Councilman Renwick and by vote declared CRIED. BILLS AND ACCOUNTS . The following bills were read; New Smyrna Beach Daily News , Office Supplies ` 2.45 Salaries: Ralph Adams. X2.00 C.D .Bartlett. " 3.00 F.R.Renwick. 13.00 Horace King, 1st Half Oct. 20.00 alter C.Fuller,lst HalfOct. $25.00 :;;53.04 Clerks Miss. Cash, P .O. Box Rent and Postage Stamps 1.25 J.O.i3irch, Imprinting Tax Receipts and Binding 5.00 Pentland and Robertson, Audit of Towns Books and Records 60.00 Councilman Bartlett moved that the Bills be approved, paid as read and be made a part of the minutes , seconded by Councilman Renwick and by vote declared CARRIED. w'w The Clerk reported that Lot 4 Block C Section 3 Tighland Shores Sub. had been sold. • COMMUNICATIONS . The clerk a letter from Yrs. Marie Asper dated at Cleveland, Ohio Oct. 14, 1939 complaining about a dead pine tree on the property next to hers on Palmway. This was refered to the Marshall for a report. UNFINISHED BUSINESS. Councilman Bartlett moved that the Sale of Lot 4, Block C, Section 3, Highland Shores Sub. to Heyward and Myrtice H . Kickliter under contrac, dated October 6th, 1939 be confirmed and approved and that the Mayor be authorized to sign the contract , seconded by Councilman. Renwick and by vote declared unanimously CARRIED . The Clerk requested permission to destroy the ballots printed for the Election (Special) of May 16, 1939 on which ballots only the name of F.R.Renwick appeared whereas those used had two names . Councilman Bartlett moved that the Clerk destroy these Ballots , seconded by Council- man Renwick and by vote declared CARRIED. NEW BUSINESS . Councilman Renwick moved that Edward J. A.11cox be given permission to have removed a pine tree in front of his property Lot 8 , Block 2 Snidner Spencer Sub. on the Dixie Hi.ghn ay, seconded by Councilman. Bartlett and by vote declared CARRIED. f ■1•- .. `r.•r 416S01 4601 Minutes of October 17, 1939. NEW BUSINESS. A Resolution entitled "A RESOLUTION ORDERING AN ANNUAL ELECTION TO BE HELL) IN THE TOV T OF EDGE;;ATER, FLORIDA, IN TEE YEAR A.D. 1939; PRESCRIB- ING THE TIl! AIW PLACE FOR HOLDING SUCH ELECTION; PRESCRIBING THE RULES . BY WHICH ELECTION SHALL. BE GOVERNED; PRESCRIBING THE TIME THE POLIO SHALL BE OPENED AND CLOSED; AND PROVIDING FOR NOTICES Or SUCH ELECTION." was read in full. Councilman Renwick moved the adoption of the resolution and that it be made a part of these minutes , seconded by Councilman Bartlett and passed. the vote of the Council being aO follows: Mayor Councilman. Ralph Adams . Yes. Councilman. C .D.Bartlett. Yes. Councilman. F.R.Renwick. Yes. A Resolution entitled "A RESOLUTION APPOINTING A CLERK MID THREE IN- SPECTORS OF ELECTION FOR THE ANNUAL TOWN ELECTION TO BE HELD IN THE TO WN OF EDGE .ATER, VOLUSIA COUNTY , FLORIDA, ON TUESDAY THE SEVENTH DAY OF N OVEI BER, A. D. 1939. " was read in full. Councilman Bartlett moved the adoption of the resolution and that it be made a part of these minutes , seconded by Councilman Renwick and passed the vote of the Council being as follows ; Mayor Councilman. Ralph Adams. Yes. Councilman. C .D .Bartlett. Yes. Councilman. Pi .R.Renwick. Yes. The Marshall having requested the Mayor to appoint a Vice-Marshall to serve at the Election on Nov. 7th, 1939because of his having to drive the School Buss, Mayor ,Adams appointed C.T .King to serve on 7ov. 7 , 1939. Councilman Renwick moved that the appointment. be confirmed, seconded by Councilman Bartlett and by vote declared CARRIED. The Mayor at this time called upon Hr. Genter of Pentland and Robertson to present his- report upon the audit of the Town' s Books for the Fiscal Year ending September 30 , 1939. The report was read in full and various parts explained to Council. Councilman Renwick moved that the report be accepted , approved and be made a part of these minutes , seconded by Councilman Bartlett and by vote declared unanimously CARRIED. Councilman Bartlett moved that the Clerk be authorized to sell one watch the property of the Town for the sum of :;35.00 , seconded by Councilman Renwick and by vote declared CARRIED. By mutal consent the Clerk was instructed to have his Bond time extended from November 2nd when it expired to cover the time until the Election. • By mutal consent the Attorney was asked to obtain the Supreme Court Decision on the casting of Absentee Ballots . Councilman Renwick moved that the Clerk is hereby instructed to abide by the opinion of the Supreme Court to be furnished him by Attorney Gillespie , in voting of Absentee Ballots , seconded by Councilman Bartlett and by vote declared CARRIED . The Marshall was ordered to place boards in the City Dock. The Clerk was instructed to make arrangements to serve meals to the Elect ion Board at a cost of 50% per plate. Councilman Renwick moved that we do now adjourn to meet at 7:30 P .M. on November 6th to prepare the Ballot Box, seconded by Councilman Bartlett and by vote declared CARRIED. Time 8:45 P .M. Mayor Councilman ( ATTEST: - • ! Councilman Town Clerk. , Councilman ` e ����/Vt • - ' Loi • • • U • \ftio, Nomo, CF d'ALT :): C. P-LLER, Town Clerk of the Town of idgewater, Volusia County, Florida, do hereby certify diat ria ( r the 10 day of October, D. 1939, I )osted 3 true and correct co.,:ies of the above ,'.. 0LUTIO.1: entitled CLUTION OADE.LLIL (, AntieLL .2;LECTiOL ,KD PhOVIDI1Q PCJi TIC Ci JuCH I,J.,c'2Ior.rt One of s. id co ies being osted at theiront door being of the V. I. A. Haki. , nu the other Two,f,)osted in two - other Puic Ilaces . in said Thwil of 'ugewater. A, gD Led at Edgewater, Volusia County, Florida, this the day of Ccbober, ,. D. 1939 . • ,l .rh • • . . LJCTi0N *41411.9 Nmo, 'loose Notice is hereby given that the Town Council of the Town of Edgewater,Volusia County, Floria, under and by virtue of the authority vested in it 'ID:" the laws of the ,Aate of Florida and the Ordinances of the Town of Edgewater, Volusia .Joanty, Florida has orered an annual election to be held on Tuesday, the Seventh da:: of -ovember , A. D. 1939, at the Town Hall (otherwise kiuen as the Co.Lmunity or V. I. A. Ell) for the purpose of electing one Co...ncilman for a term of three years and for a Town Clerk ior a term of one year, or until his or their successors are duly elected and qualified. The oLs will open at 8:00 o 'clock A. H. and will close at sun-down, 'atern ,itandard 2ime2 on .che day of the said Election. Caid electio shall be held in substantial conformity ':ith the rules ck.plicable to general elections held unaer the laws of the :3tate of Florida and sueect to the ordinances of the Town of Eaewater, Florida. TOWN OF EDGEWATER, VOLUSIA / /00 1„ajor 2ewn Clerk I, welter C. Fuller, Town Clerk of the Town of Edgewater, Volusia County, Florida, hereby certify that I gave public notice of the annual election as ordered by the Town Council of the Town of Edgewater by postjlEg three (3) copies of the above and foregoing notice on the t - day of October, ". D. 19391 said notices 1.eing posted in three difi:erent, conspicuous and laces in said Town, one of whith said places was at the front door of the V. I. A. hall in said Town of Edgewater. 1 4 Dated at Edgewater, Volesia County, Florida, naL ay of Cetober, A. D. 1939. :ewIL Ci 1- .1 , of Edgewat Volasia County, _ Lorida. - • • ' ,11410) Cod ‘16001 sSet000 • C.Z2.TIFIOATI.i.1 OF (\ 1' 11 I, -1..4..LITL;:t C. FULL_M, Town Cler z. of the Town of . (1:jewter, Volusia County, ?lf,rida, do hefeb; cel-tify that on the ICC-- da:), of October, D. 19 , I oted three true and correct copies of the cibove •_:.esolutiOn; one of said CC -i3S ouing o_,ted at the ront door of the V. I. A. Hall and tire other two being posted in two other bljc plLtcas in said Town of Edgt,watr. j ted at ..:;dgew ter, Volusia County, Florida, this the lu an. of October, -. D. l93 . Town �..'�... - __--•°.'yam. _.. ._. tom' 12 A T,1 XTOBSR 1 19 ;8 TO SRPTX14147i 30, 29 m F _ FO#R.. I PENTLAND AND ROBERTSON XeVitarliAdVerld ,,� .e://c , lcco,a, an 6 x4 ,Wa,d .1/aytnct MeacA.; Awda• October 14, 1939 To The, !honorable Pawn Council Town of Vdgerejter, Florida. Gentlemen: 'ursuant to your instructions los hove made era examination of the books and records of the Town of Ndgemoter, Florida, for the period October 1, 1938 to 44ptember 30, 1939. As a result of our work, we herewith submit the following described statements together with our comments on same: ;17XHILtIT " A " Ba1'mcr, M Beet aril ° ' B " Cosh Receipts and Disbursements EXHIBIT " C " Budget Appropriations WITS CASH ON HAND AND IN BANK $ 1 811 . 1 g The cash balance as of September 30, 1939 consisted of the following: 00 Ca*h on Hand $ 22. .dank of New Smyrna 1, 757. 23 t 1, 779. 23 P.=RM NPR YAWN Bank of Nem Smyrna TOTAL $ 1, 811. 19 Cash on hand was verified by actual count. Cash in bank ,ns verified by etrtnente furnished by the bank. C1'RTI Fl CAT ft OP DIPOSI T This item represents cosh on tine deposit in the Bank of pew Smyrna- and bears interest at the rate of ' per annum. Page t I CorrneP,m e PENTLAND AND ROBERTSON The en slyssis of the item is as follows: Amount of Certtftcate, ;5eptenber 30, 1938 $ .519. 50 Interest Earned 15. 56 Additional Deposits Durtng Year 234.E TOTAL $ 800.00 TAX SALE CTI PICAT ' The certificates held by the Teton are classified by years on =Exhibit .A, the balance sheet. All redemptions during the year and the certificates foreclosed by the Tlwn srrere checked in detail against the tax rolls. The unextended delinquent terse ore not included in the aboi's cma►unt, and are treated as income when payments care received LOT CL "AXING LIENS $ 138. 45 This account represents the balance due on lot cleaning assessed against taxpayers during the year ending epteir.ber 30, 1938. The practice of charging taxpayers for lot clenntng has been discontinued, the To appropriating sufficient money to their budget to take care of this item. FIXED �.. $ 5.563.99 This account shoes the book value of the capi tai ssee t s of the Town and are skos►n in detail on V,xht bi t A, the balance sheet. Additions during the current year are r.s follows: Maps 48. 65 Traffic Light t 67. 48 Office Xqutnt 3. 75 /fir* Extingutsher ,40 TOTAL £ 149. 28 LOO 1 Cb?5 +' During the current year the Tree foreclosed tee: certificates on numerous properties, including in the foreclosure suit all unextended taxes and interest and obtained Nester's Deeds to property amounting to $2,960. 7?. The Town also sold property in the amount nt of $830. 34. We recommend that this practice be continued as it tends to place property on the current tax rolls thereby increasing current revenue. , k t ' 1 ' -0 S XP IS ACCOU.NTP PAYABLE TAX C TI FICA?X HOLDERS $ 7.02 This account represents the nmount due L. Schuyler for r edem tt in of tax certificates previously assigned to him. Then Tom clerk is unable to male payment due to his incbitty to locate kr. Schuyler. Page # 2 Comments PENTLAND AND ROBERTSON RXSnRYR 'OR STRxg? MARINO $ 58. 3C This item rsprerents the unexpended balance in the Street Department. The Toxin Council, as was the policy in the previous year, decided to delay cleaning the 'Town 's streets and parkciges until later in the Fall so as to have the Torn in good condition during the tourist season. This amount is shown in expenditures under A'xh i bi t C, the l ui et Appropriations statement. SUB/XS_ $ 12, $37. 5* This account repreneents the excess of the Town's ar±;ets over the Town's liabilities. During the year the Surplus was increased by $2., 231. 54. UR ' RAL, The cash receipts and disbursements are shorn in detr.t1 an exhibit B. A2l cash receipts mere verified s from duplicate receipts on file and the police docket. Th../ disbursements were reconciled with r trrants dram in payment of Iabor, material, supplier,. etc. The Budget Appropriations together a^i th the amount expended, unexpended and overexpanded balances, are shove' in detail on Xxhib$t C. The current tax roll was cheated in detail and reconr61ed 'pith the tax certificates sold June 1939. The reeconci i iotian is as follows: Assessment Roll $ 3, 5gg. 29 Additions to Roll 146. 41 $ 7, 734. 74 Less: Collections $ 3, 434. 27 Corrections 4k. 4 V0.40 Advertising and Costs 1939 TAX CUTIFICAT;1747 $ 325.90 The Town Clerk is still in eons eeeion n f one i`lote wrist watch which was deposited j'rr security for payment of a $10.00 court fine. ',hen this retch is sold the amount realized will be credited to the fines and "forfeitures Account. Collections of current te.xeei amounted to 92$ of the current tax roll or a decrease of 6. 25, over the previous year. This decrease is partially due to the increase of the tax roll by extending taxes ,flr properties sold by the Town. Respectfully submitted, PSN7LAND AND NOBR RTSON, 0XRTIPIFD PUbLI C ACCOUNTANTS c FENTLAND AND ROBERTSON 6 .4 4. .eiNt.° S OMXVT .iZPTEWBii__L3t2A_1939 TO#N 3DLINWATgli FLORID A 6 i T Sli OM D .D 13 4, 1, 811. 1k/ C;EliTIFICATE Qj DSPOSIT 800.00 RSOSIVA3LES Tax Sole Certificates for Year 1925 $ 49.08 Tax Sole Certificates for Year 1926 31i4. 20 Tax Sale Certificates for Year 1927 191. 58 Tax Sale Certificates for Year 2928 145. V Tax Sale Certificates for Year 1929 59. 62 Tax Sale Certificates for Year 1930 114. 27 Tax Sale Certificates for Year 1931 6& 8 Tax Sale Certificates for Year 1932 88. 75 Tax Sale Certificates for Year 1933 659, 65 Tax Sale Certificates for Year 1934 26.01 Tax Sale Certificates for Year 1935 14. 39 Tax Sale Certificates for Year 1936 26. 2.5 To: Sale Certificates for Year 1937 8. 32 Tar Sale Certificates for Year 1938 247. 31 2,013. 76 Lot Cleaning Liens TOTAL 10:CSIITA81..:47 2, 152. 21 X.SP Road Machinery 125.00 Furniture and Fixtures 332. 76 Maps 98. 65 Rural e 150.00 Shell Streets 1,000.00 Strand Road Fill 11,000.00 Police Department Squtprnent 50.00 3011 Tools and 4.1sce1loneoto Irquipesent 92. 48 Fire Department Equipment rorAL ?USD 5, 963.99 02704 ASSETS Foreclosed Property 5J47 TOTAL ASSISTS 1,2,932.86 L I T ts` ;Iva_ • P kiv.,.#1 TS P_ BO" - cc( t 7.02 FOR T G SS. 30 Stiallal 12, 837.54 rinkt, LiABILiTIS AND SURPLUS $ 12,932.86 7'Z.Viiiin • 4 *° PENTLAND AND ROBERTSON — CASH RECE PTS 110 D iRS RENT S 001408 1 SSPTIMBER TOtg OF EDGENATXR FLORIDA Balance as per Audit September 70, 1934 $ 1,684. 76 EigILL2 Current Texee i; 3, 434. 27 Ls : Diecount ALM $ 3, 352. 12 Delinquent Taxes 366. 62 Delinquent Vnexten4e4 Tcves 586. 20 Burtneqs Licenses 316. 75 Wine .1nd Seer Licensgs 90. 00 Interest on Delinquent Tax 233. 55 Interest on bank Deposits 15.56 ?ins and Yorfettures 67.65 Clerk 's Fees 101 . 35 4.ot Cleaning 12.90 3ale of Foreclosed Property 13,30. 34 TOTAL RECEIPTS —1177. 24 TOTAL TO BE Accoumrsn FOR $ 7, 654.00 BISOILft.54MENTI JURRETS 1WL DR4Ih4GE Labor - Streets and Lots $ 333.05 ridge Maintenance 2. 70 Rood Machine Maintenances 79. 30 Dock Maintenance O. 79 Truck and Tractor lire 103. 75 5;4(11 1 Tools 52.96 Gas mut 014 93. 22 Trnnstlartation P.00 TOTAL STREETS AND DRAINAGE $ 707. 77 STREET LIGHTING 90 3. 76 S. g- "01 C L LARK • 1, 215.00 if . • 0 •Lg S 302.00 MAYOR'S COURT 45. 37 077k0; i..f.psmqs Light and Heat 28. 63 Stationery and Suppitts 116. 33 Postage, Telephone and Telegraph 26. 71 Miscellaneous Office Expense TOTAL OFFICE EAPRNSS 264. 42 Aggligocr 4innorrini41 219.55 1 Exhibit B PENTLAND AND ROBERTSON 0.0 •••--- C . H RCE £ RSNNT $ i sspayors T FIR le DSPARUStiT $ 65. 25 LC.)T ozire.Arapiu 11 . 70 pERAtAii piPAonstar3 • 147.00 OT! Clerk ' Fes 226.82 Foreclosure Costs 1, 112.03 Traffic Light 67. 4$ 0 f f ce Squipincnt 3. 75 Fire sher 29.40 49 se ru e for C 1 tioning 375.01 Cerit fic/Ites of Deposit 250. 50 TOTAL OVUM 1.1614.99 TOTAL DI SEiliRSSM ENT 13 $ 5, 846. 81 B4LANCt $ 1, 311.19 4 cgowaxD 101i AS FOLLOWS: Ca s1 on Hand 22.00 honk of New Smyrna - Qenerr1 Fund 1, 750 Blnes of Nw Any - Permanent I ro Imonen t rand 31. 96 Bank of Nem Sftyrno - Delinquent Tax rund 7.02 1, 811.29 SXHIBIT '1 9 " PENTLAND AND ROBERTSON B U_V G f, T... JL...L24 P 1 T .f 0 S OCNiali 1, 19$ TO SEPTENBAER 30, 1939 Tr Of rDG V.TXR FLOR ....,...,•••••■••••.■0. . ACCOUNT APPROPRIATZD SIPRIDND UlINZPINDSD treet rold Drainage $ 800.00 $ 707. 77 $ 92. 23 Strut Lighting 905.00 903. 76 1 . 24 f-nlrries - Council , Clerk. CM Nnrsitall 1, 420.00 1, 215.00 205.00 Lego.] Ind EI or ttins 300.00 00.00 --o- il/Ivor, q Court 50.00 45. 37 4. 63 r'fftcs. Txponse 275.00 64. 42 1O. 5 ! 1--Aergencv rxpendt tupre 300.00 721 . 55 75. 45 it re Deportment 150.00 65. 25 Lot C./eaning 100.00 100.00 ---u--- 1 4'ernanent Improvements 200.00 147.00 53.01) Sclutclmen* ....0-. 100. 63 /00. 63' TOTALS $ 4, 500.00 $ 4, 070. 75 * 429. ?5 i'' )TE: •OVN rexpenried d:XIIIBIT 4 C PENTLAND AND ROBERTSON